59-04 Ordinance RECORD OF ORDINANCES
Dayton Lcgal Blink, Inc. Form No. 30043
59-04
Ordinance No. Passed . 20
AN ORDINANCE WAIVING COMPETITIVE BIDDING
REQUIREMENTS, PURSUANT TO SECTION 8.04
(`CONTRACTING PROCEDURES'), PARAGRAPH (C) ("WAIVER
OF COMPETITIVE BIDDING") FOR THE PROCUREMENT OF
SERVICES FOR THE INSTALLATION OF THE DUBLIN
COMMUNITY RECREATION CENTER BOILER,
AND DECLARING AN EMERGENCY
WHEREAS, Section 8.04(c) of the Revised Dublin Charter authorizes Council,
by a vote of no less than five (5) members, to waive competitive bidding
requirements if Council determines that it is in the best interest of the City to
do so; and
WHEREAS, Council has determined that there is a legitimate basis on which
to justify a waiver of competitive bidding for the procurement of labor for
installation of a boiler at the Dublin Community Recreation Center (DCRC)
and that such waiver is in the best interest of the City; and
WHEREAS, this project is an approved 2004 Capital Improvement Project;
and
WHEREAS, quotes for installation services have been received and Council has
determined that the quote submitted by J. A. Guy, Inc. in the amount of $66,300
is the lowest quote for the project.
NOW, THEREFORE, BE IT ORDAINED by the Council of the City of Dublin,
State of Ohio, of the elected members concurring:
Section 1. That competitive bidding requirements are hereby waived for the
procurement of services related to the installation of a boiler at the Dublin
Community Recreation Center.
Section 2. That J. A. Guy, Inc. is hereby designated as the contractor for
provision of labor for the installation of the DCRC boiler in an amount not to
exceed $66,300.
Section 3. That this Ordinance be, and the same hereby is, declared to be
an emergency measure for the preservation of the public peace, health or
welfare of the residents of this City, and, therefore, this Ordinance shall take
effect and be in force immediately upon its passage.
Passed this day of , 2004.
G ~ ,
iy Mayor -Pre ing Officer
/ ATTEST:
Clerk of Council
I hereby certify that copies of this
Ordinance/Resolution were posted in the
City of Dublin in accordance with Section
731.25 of the Ohio Revised Code.
D ty Clerk of Council, Dublin, Ohio
Division of Grounds & Facilities
6555 Shier Rings Road, Dublin, Ohio 43016
Phone: 614-410-4700 /Fax: 614-761-6512 M e m o
CITY OF DUBLIN
TO: Members of the Dublin City Council
FROM: Jane S. Brautigam, City Manager~a.,r..~-- J`~ • ~j
DATE: August 5, 2004
INITIATED BY: Fred Hahn, Director of Grounds & Facilities
RE: Waiver of Competitive Bidding for the DCRC Boiler Installation Labor
SUMMARY:
The approved 2004 Capital Improvement Program contains the replacement of the four (4) pool
water heaters for the Dublin Community Recreation Center. These pool heaters were part of
the lawsuit filed against Moody Nolan and other's in which we claimed design flaws pertaining
to the original design of Phase I of the Dublin Community Recreation Center.
In evaluating the replacement options of the pool heaters, we decided our best course was to
incorporate the pool water plumbing into the overall building plumbing, utilizing a boiler to
both heat pool water and to supply additional capacity and redundancy of the overall building
needs. We also decided to purchase the additional boiler and miscellaneous supplies outright
and to contract independent trades associated with the installation, essentially the City acting as
the general contractor. We solicited quotes for the various trades and all is in order with the
exception of the installation of the boiler itself.
Our original budget estimates were based upon the assumption that this labor would be around
$26,000. After receiving two quotes, this labor cost submitted by J.A. Guy Inc. for the lowest
quote is $66,300. The large increase is partially due to our failure to account for prevailing
wages during our preparation of the budget. Also the original design did not include the labor
required for installing a filtering system that helps protect all of the boilers and various control
valves, which should be included to allow for the full benefit of the redundancy capabilities.
I am still convinced we are monetarily and functionally ahead by going this route, but we do
encounter the problem of dealing with the bidding threshold for labor. Dublin currently has a
maximum of $30,000, above which requires competitive bidding unless Council rules it is in
the best interest of the public to waive this. This is a case in which the public would be better
served by doing so.
The existing pool heaters are in bad shape and any further repairs would be money wasted. The
time and money required for design work, plan preparation, bidding and award could well be
longer then the life of the existing heaters. We have ordered the new boiler and associated
equipment under the assumption the labor costs associated with the installation of them would
be less then $30,000.
RECOMMENDATION:
Staff is recommending waiving the competitive bidding and accepting the lowest quote
submitted by J.A. Guy Inc. for $66,300 for the labor associated with the installation of a new
boiler for the Dublin Community Recreation Center based upon this being in the overall best
interest of the City of Dublin.