80-03 OrdinanceRECORD OF ORDINANCES
Dayton Leeal Blank, Inc. Form No. 30043
Ordinance No. 80-03
Passed
2~
AN ORDINANCE AMENDING SECTION 31.08
(CAMPAIGN FINANCE DISCLOSURE) OF THE DUBLIN
CODIFIED ORDINANCES, AND DECLARING AN
EMERGENCY.
WHEREAS, under Dublin Code Section 31.08, all candidates for all elected city
offices are required to file financial disclosure statements; and
WHEREAS, under existing Dublin Code Section 31.08, some of the required
reporting dates are difficult to determine and fall outside of regular business days
for the City of Dublin; and
WHEREAS, under existing Dublin Code Section 31.08, when read in conjunction
with other provisions in the Dublin Codified Ordinance, it is difficult to compute
the days on which the financial disclosure statements are required to be
submitted; and
WHEREAS, it has become necessary to have the Dublin Codified Ordinances
reflect, in a manner that is easily understandable, the reporting dates and the
penalty provided herein;
NOW, THEREF RE, BE IT ORDAINED by the Council of the City of Dublin,
State of Ohio, (~ of the elected members concurring:
Section 1. Dublin Codified Ordinances Section 31.08 is hereby amended to read
as follows:
§ 31.08 Campaign Finance Disclosure
(A) Definitions. For the purposes of this section, the words and phrases
used herein shall have the meanings set forth in Chapter 35 of the Ohio Revised
Code.
(B) Application. This section shall apply to all candidates for all elected city
offices.
(C) Computation of Time. Notwithstanding anv other provision in the Dublin
_Codified Ordinances anv reporting dates set forth below shall be computed
using calendar days counting each day.
(D) Reporting Requirements. In addition to the reporting requirements
contained in Ohio Revised Code § 3517.10, each candidate for elective office
shall file a signed campaign financial statement with the Clerk of Council:
(1) By 4:00 p.m. on the Friday, thirty-two (32) days before the date of the
election, reporting each contribution and all in-kind contributions and each
expenditure as of the date of the filing;
(2) By 4:00 p.m. on the Friday, eleven (11) days before the date of the
election, reporting each contribution and all in-kind contributions and each
expenditure as of the date of the filing;
(3) By 4:00 p.m. on the Friday, seventeen (17) days after the date of the
election reporting each contribution and all in-kind contributions and each
expenditure.
The statements required under this section shall be filed in addition to any other
provisions of state law and notwithstanding any provisions of state election law
that exempt from reporting requirements contributions under a minimum amount.
(E) Contents of Pre-Election Reports. The statements filed on the Friday,
thirty-two (32) and on the Friday, eleven (11) days before the general election
shall include a list of each contribution received by the candidate, all in-kind
RECORD OF ORDINANCES
Rlank Tnr
Ordinance No.
Passed
20
contributions, and the name and address of each donor, an aggregate total of all
contributions and in-kind contributions received by the candidate, and a list of
each expenditure of campaign contributions made during the campaign period,
and the recipient of each expenditure.
(F) Contents of Post-Election Reports. The statement filed on the Friday,
seventeen (17) days after the general election shall include a list of each
contribution and in-kind contribution received after the date for the statement filed
ten days before the election, and the name and address of each donor; an
aggregate total of all contributions and in-kind contributions received by the
candidate after the date for the statement filed ten days before the election, and
a list of all expenditures for political purposes made by the candidate after the
date for the statement filed ten days before the election, and the recipient of each
expenditure.
(G) Publication. The disclosure statements discussed in subsections
and F above shall be published in the Dublin Villager, the Dublin News, or any
other newspaper of general circulation the city deems suitable.
(H) Review. The Clerk of Council shall review all reports filed under the
provisions of this section for compliance and shall cause to be investigated any
matters which appear to conflict with or violate any of the provisions of this
section.
(I) Penalties. Any candidate that fails to file any report required under the
provisions of this section or fails to provide any information required in any such
report is guilty of a minor misdemeanor. The candidate shall be fined $100 per
day for each day of the violation.
(J) Ohio Law. The provisions of the laws of the State of Ohio pertaining to
elections that are not inconsistent with the provisions of this section shall remain
in full force and effect and shall apply in addition to the requirements of this
section. In the event of a conflict between the provisions of the laws of the State
of Ohio and the provisions of this section, the provisions of this section shall
control.
Section 2. This ordinance is hereby declared to be an emergency necessary for
the immediate preservation of the public health, safety and welfare. The reason
for such necessity is that the provision as currently written in the Dublin Code is
difficult to comprehend; and it has become necessary to have the Dublin Code
reflect, in a manner that is easily understandable, the reporting dates and the
penalty provided. Therefore, this ordinance shall go into immediate effect.
Pass d of 003.
ayor -Presiding Officer
Attest:
Clerk of Council
I hereby certify that copies of this
Ordinance/Resolution were posted in the
City of Dublin in accordance with Sectior.
731.25 of the Ohio Revised Code.
puty Clerk of Council, Dublin, Ohio
2
Office of the City Manager
5200 Emerald Parkway • Dublin, OH 43017
Phone: 614-410-4400 • Fax: 614-410-4490
CITY OF DUBLIN
Memo
To: Members of the Dublin City Council
From: Jane S. Brautigam, City Manager ~~.5, a ..----
Date: July 21, 2003
Re: Campaign Finance Disclosure
Summary:
In preparing to answer questions from candidates for the City Council election this November, the Clerk
of Council brought to my attention an ambiguity in the filing requirements in the City Code. At present,
candidates are required to file certain disclosures thirty (30) days or ten (10) days before the election
date. The purpose of this reporting requirement is to provide full financial information to the public.
The City reports this information to the local newspapers where it is published prior to the election.
In counting back from the election date to determine the date to file campaign disclosures, a candidate is
likely to be confused as to which date to file since the deadlines fall on weekend days when the City
offices are not open for business. The question then arises as to whether to file on the previous Friday or
the following Monday.
Since one of the reasons for the reporting is to provide full financial disclosures to the public through
publication of information the newspapers, the better date to file is a Friday, so that staff will be able to
meet the newspaper publication deadlines. Accordingly, I have asked the Law Director to prepare an
ordinance that will simplify this procedure for the candidates by indicating clearly the date on which
their reports are due. That ordinance, if adopted by the Council, requires that reports are due at 4:00 PM
on the Friday which is 32 days, and on the Friday which is 11 days, prior to the election date.
Staff is requesting that this ordinance be adopted as an emergency measure so that it will be effective by
the time all candidates are required to declare their candidacy in mid- August.
Recommendation:
That City Council adopt Ordinance 80-03, declare an emergency and dispense with the public hearing.
MEMORANDUM
TO: Jane Brautigam, City Manager
FROM: Stephen J. Smith, Law Director
Jennifer D. Readler
Stephen J. Smith, Jr.
DATE: July 15, 2003
RE: New Campaign Finance Disclosure Ordinance
In an effort to make Section 31.08 (Campaign Finance Disclosure Law) easier to
comprehend, we drafted the revisions so that all of the reporting dates would be on a Friday and
that this Section would use calendar days to compute the reporting dates. This serves two
purposes. First, it is easier to apply and makes all of the dates consistent as opposed to one on a
Friday, another on a Thursday and another on a Wednesday. While the reporting dates may seem
inconsistent (32, 11, 17) this was done to ensure a Friday reporting date for each filing and is not
substantially different from the current Section (30, 10, 15). Second, it is our understanding that
Friday is a good day for the newspapers in that they have ample time to review the information
and include it in the paper the following week.
If you have any questions or if we can be of any further assistance, please do not hesitate
to contact us.
jH0341673.1 }
RECORD OF ORDINANCES
Inc.
Ordinance No. 81-03 Passed
20
An Ordinance Amending The Annual Appropriations Ordinance For Fiscal Year
Ending December 31, 2003
WHEREAS, Section 5705.40 of the Ohio Revised Code allows for supplemental
appropriations to be made provided sufficient resources are available; and
WHEREAS, the Ohio Revised Code requires, when necessary, amendments to the
annual appropriations ordinance to be made in order that appropriations are not over
expended; and
WHEREAS, it is necessary to amend the annual appropriations ordinance to provide
authorization for various projects.
NOW, THE ORE BE IT ORDAINED by the Council of the City of Dublin, State
of Ohio, of the elected members concurring that:
Section 1. There be appropriated from the unappropriated balance in the General Fund
the amount of $31,700. Of the total, $10,700 is to be appropriated to account 101-0221-
710-2340 for costs related to the City's annual audit and $21,000 is to be appropriated to
account 101-0312-720-2349 for the City's share of the traffic study related to the
proposed Hayden Run Corridor re-zonings.
Section 2. The appropriations in the Capital Improvements Tax Fund, account 401-0314-
780-2562, be reduced by $467,800 as a result of the grant/loan awarded to the City by the
Ohio Public Works Commission for the Aryshire Drive Culvert Replacement project.
Section 3. There be appropriated from the unappropriated balance in the Public Works
Commission Fund the amount of $467,800 to account 422-0314-780-2562 for the
Aryshire Drive Culvert Replacement project.
Section 4. There be appropriated from the unappropriated balance in the Rings/Frantz
TIF Fund the amount of $618,000 to account 433-0314-780-2551 for the Rings
Road/Atrium Parkway/Ashland Chemical Drive intersection improvement project.
Section 5. The public hearing be waived to provide immediate funding authorization for
the projects.
Section 6. This Ordinance shall take effect and be in force in accordance with Section
4.04(a) of the Dublin City Charter.
Passed this ay , 2003.
Mayor -Presiding Officer
ATTEST:
(~ _
Clerk of Council
I hereby certify that copies of this
Ordinance/Resolution were posted in the
City of Dublin in accordance with Section
731.25 of the Ohio Revised Code.
~ ~ ~.
D uty Clerk of Council, Dublin, Ohio
CITY OF DUBLIN
Deputy City Manager/Director of Finance
5200 Emerald Parkway • Dublin, OH 43017
Phone: 614-410-4400 • Fax: 614-410-4490
To: Members of Dublin City Council
From: Jane S. Brautigam, City Manage~~~ (~~,~,,
Memo
Date: July 14, 2003
Initiated By: Marsha L Grigsby, Deputy City Manager/Director of Finance ~'~~'
Re: Ordinance No. 81-03, An Ordinance Amending the Annual Appropriations
SUMMARY:
As stated in Ordinance No. 81-03, additional funding authorization is needed for the projects identified.
A portion of the additional funding authorization requested in Section 1 is due to requirements associated with the
implementation of the Governmental Accounting Standards Board (GASB) Statement No. 34. GASB 34 is the
new financial reporting model and results in a significant change in the way governments report their financial
position and the year's financial activity.
The implementation of GASB 34 resulted in additional audit work that was required to be completed by our
independent auditors. These additional costs were discussed in general terms as part of the contracting process
that was completed in 2000. It was agreed that our contract amount would be adjusted beginning with the fiscal
year in which we implemented the new reporting model. The adjustments needed for the next two audit years
will be in the amount of $6,600 and will be included in future operating budgets. A copy of the 2002 financial
report will be distributed to City Council once the Auditor of State has released the report for distribution.
Funding is also requested in Section 1 for the City's share of the traffic study related to the proposed Hayden Run
Corridor re-zonings. See the attached memo for additional information.
The adjustments requested in Sections 2 and 3 are the result of the City being awarded agrant/loan from the Ohio
Public Works Commission (OPWC) for the Aryshire Drive Culvert Replacement project. The funding for the
project was included in the Capital Improvements Tax Fund as part of the 2003 operating budget process. As a
result of the OPWC grant/loan, the financial activity for the project is required by Ohio law to be reported in a
separate fund established for the project, therefore, we are requesting adjustments to the appropriations be made
in the Capital Improvements Tax Fund and the Public Works Commission Fund.
The request in Section 4 provides the necessary funding authorization for the Rings Road/Atrium
Parkway/Ashland Chemical Access Drive intersection improvement project authorized by Ordinance No. 74-03.
As stated in the memo to the Ordinance, the City's share of the project will be funded by an advance from the
Capital Improvements Tax Fund that will, in the future, be reimbursed from service payments generated by the
private improvement within the Rings/Frantz TIF district. The remaining portion of the project, $220,000, will be
funded by a payment from Ashland Chemical in accordance with an agreement authorized by Ordinance No. 127-
02.
RECOMMENDATION:
Staff recommends that the public hearing be waived and Ordinance No. 81-03 be adopted by City Council at the
July 21, 2003 City Council meeting.
T:\2003\060-ORD-81-03 -MEMO. do c
Office of the City Manager
5200 Emerald Parkway • Dublin, OH 43017
Phone: 614-410-4400 • Fax: 614-410-4490
CITY OF DUBLIN
Memo
To: Members of the Dublin City Council
From: Jane S. Brautigam, City Manag~, a,ti~-~. 5 • f vw'
Date: July 21, 2003
Re: Hayden Run Corridor -Appropriation for Regional Traffic Study
Summary:
For several months, representatives from the cities of Dublin, Hilliard and Columbus, Washington Township
and the Franklin County Engineer's Office have been meeting to find a regional solution to traffic impacts that
are likely to result from recent re-zoning proposals in the vicinity of the Hayden Run Road corridor the city of
Columbus. Columbus, due in large apart to concerns expressed by the surrounding communities regarding
traffic, placed the newly proposed corridor plan and the three proposed re-zonings on hold, pending the results
of a regional traffic study.
Staff members from the five entities and MORPC have been working cooperatively to design the parameters of
the regional traffic study and to begin collecting data for the model. A copy of the scope of services agreed
upon by the staffs and other representatives of the communities is attached to this memo. You will note that
this scope of services includes at Task 7 the development of cost sharing procedures for the infrastructure
improvements that maybe recommended from the study, as well as the exploration of innovative funding
mechanisms.
The cost of the regional traffic study will be $80,000. At last week's meeting of representatives from the
entities, it was agreed that all would recommend the funding of the study to their respective jurisdictions at the
following levels:
Columbus, 50%; Dublin, Hilliard and County Engineer, 15%; and Washington Township, 5%.
This means that Dublin's portion of the initial study would be $12,000.00.
Supplemental Task 12 allows the jurisdictions to develop additional iterations of the traffic projections and
improvements, if they are needed once the initial study is completed. It is anticipated that each iteration would
cost $9,000. The jurisdictions agreed to reserve the question of how much each would contribute to the cost of
these additional tasks until the decision is made to run them. However, in order to be ready to fund the
supplemental iterations in a timely manner, we would like to have the money appropriated to do so. As an
estimate only, we are requesting up to an additional $9,000.00 to pay Dublin's cost of any additional iterations
of the regional traffic study.
Recommendation:
That City Council approve the expenditure of up to $21,000.00 for the City of Dublin's share of the initial
regional traffic study ($12,000) and the City's share of subsequent supplemental iterations ($9,000.00
maximum).
Scope of Services for Northwest Franklin County
Traffic Study
Study Objectives
Examine in detail the surface street system in an area bounded by SR 161/ US 33 to the north,
Cemetery Rd./Scioto & Darby Creek Road to the south, IR 270 to the east and Madison County
to the west. A limited examination may also be provided, as necessary, on facilities leading out
of or closely adjacent to the detailed study area to the south and west. As the I-270 West
outerbelt/US 33 Major Investment Study (MIS) is to begin in July, this study will be coordinated
with the MIS as much as possible while still ensuring completion of this study by the end of
September. Using the Hilliard and Dublin thoroughfare plans as a basis, traffic assignments will
be developed for the study area that will allow meaningful analysis of the existing traffic
movements, estimate traffic impacts on the existing network by proposed traffic generators
(both individually and cumulatively) and make it possible to project traffic movements on
alternative future road networks and configurations. The study shall consider the base year
(2003), 2030 and intermediate years as necessary for analysis.
Task 1. Data Collection
1.1 Background Information
Background information from various sources will be collected to conduct this study. The
effort will build upon information being gathered for the MIS. The information and sources
include will include the most current thoroughfare plans of the local jurisdictions, all recent
traffic studies in the area and other information available which include:
• The Hayden Run Corridor Plan (under development)
• The City of Hilliard Thoroughfare Plan (2001)
• The City of Dublin Thoroughfare Plan (1999)
• Franklin County Thoroughfare Plan (2001)
• City of Columbus Thoroughfare Plan (date)
• Traffic Impact Study for the Dublin Southwest Area Golf Course project (March 2000)
• Traffic Study for Proposed Middle and High School Campus (City of Hilliard, January
2003).
• Ansmil Development Traffic Impact Study (City of Hilliard, 1999)
• Recent traffic counts and signal warrant analysis for subject and adjacent intersections.
• Existing right-of-way
• Recent approved and anticipated land uses
• Various roadway projects under design.
1.2. Peak Hour Traffic Counts
A comprehensive set of peak hour traffic counts shall be obtained within the study area. If
there are not existing traffic counts available taken year 2000 or later we will work with the
local jurisdictions to obtain additional counts and/or contract with consultant for necessary
counts. Count locations include:
• Hayden Run and Cosgray Rd.
• Hayden Run and Avery Rd.
• Cosgray Rd and SR 161
• Hayden Run Rd. and Leppert Rd.
Draft Northwest Franklin County Traffic Study Scope Summary 7/11/2003
F:\users\BCAIN\Barb\Projects\Hayden Run Corridor RTS Scope v10.doc
• Cosgray Rd. and Scioto & Darby Creek Rd.
• Leppert Rd. and Scioto & Darby Creek Rd.
• Main St. and Cemetery Rd.
• Main St. and Scioto Darby Rd.
• Elliot Rd. and Scioto & Darby Creek Rd.
• Elliot Rd. and Hayden Run Rd.
• Cemetery Rd. and Leap Rd.
• Davidson Rd. and Leap Rd.
• Cemetery Rd. and IR 270 on and off ramps
• Avery Rd. and Davidson Rd.
• Leppert Rd. and Davidson Rd.
• Hayden Rd. and Wilcox Rd.
• Scioto & Darby Creek Rd. and Alton & Darby Creek Rd.
• Davidson Rd. and Britton Rd.
• Hayden Run Rd. and Britton Rd.
• Tuttle Rd. and Wilcox Rd.
• Tuttle Rd. and Emerald Parkway
• Tuttle Crossing Blvd. And IR 270n on and off ramps
• Cosgray Rd. and Rings Rd.
• Avery Rd. and Rings Rd.
• Cosgray Rd. and Woerner Temple Rd.
• Avery Rd. and Woerner Temple Rd.
• Cosgray Rd. and Shier-Rings Rd.
• Avery Rd. and Shier Rings Rd.
• Avery Rd. and SR 161 on and off ramps
• Rings Rd. and Houchard Rd.
• SR 161 and Houchard Rd.
• Avery Rd. and Northwest Parkway (extended to Avery Rd.)
• Leap Rd. and Northwest Parkway
• Leap Rd. and Reynolds Rd.
• Reynolds Rd and Lyman Dr.
• Lyman Dr. and Cemetery Rd.
• Norwich St. and Main St. (Avery Rd.)
• Norwich St. and Cemetery Rd.
1.3. Average Daily Traffic Counts
A comprehensive set of average daily traffic counts shall be obtained within the study area.
If existing counts are earlier than year 2000 we will work with the local jurisdictions to obtain
additional counts and/or contract with consultant for necessary counts. Minimum count
periods shall be from midnight to midnight in a 24 hour period. Count Locations include:
• Hayden Run Rd. (Elliot Rd. to Britton Rd.) 5 segments
• Cosgray Rd. (SR 161 to Scioto and Darby Creek Rd.) 5 segments
• Leppert Rd. (Hayden Run Rd. to Scioto and Darby Creek Rd.) 2 segments
• Elliot Rd. (Hayden Run Rd to Scioto and Darby Creek Rd.) 1 segment
• Houchard Rd. (SR 161 to Rings Rd.) 1 segment
• SR 161 (Houchard Rd. to US 33 on and off ramps) 2 segments
• Shier -Rings Rd. (Cosgray Rd. to Avery Rd) 1 segment
• Rings Rd. (Houchard Rd. to Avery Rd) 2 segments
Draft Northwest Franklin County Traffic Study Scope Summary 7/11/2003
F:\users\BCAIN\Barb\Projects\Hayden Run Corridor RTS Scope v10.doc
• Avery Rd. (SR 161 to Cemetery Rd.) 8 segments
• Wilcox Rd. (Tuttle Rd. to Hayden Run Rd) 1 segment
• Britton Rd. (Hayden Run Rd. to Davidson Rd.) 1 segment
• Davidson Rd. (Leppert Rd. to Britton Rd.) 3 segments
• Leap Rd. (Davidson Rd. to Cemetery Rd.) 3 segments
• Scioto and Darby Creek Rd. (Elliot Rd.. to Main St.(Avery)) 5 segments
• Cemetery Rd. (Main St. (Avery) to IR 270 on and off ramps) 6 segments
• Northwest Parkway (Avery to Leap) 1 segment
• Reynolds Dr. (Leap to Lyman Dr.) 2 segments
• Lyman Dr. (Reynolds Dr. to Cemetery Rd) 1 segment
• Norwich St. (Main St. (Avery) to Cemetery Rd.) 1 segment
Task 2. Socio-economic and Land Use Variables
2.1. Development of Land-Use Inventories/Projections
MORPC recently completed new 2030 land use projections which was made available to the
local communities for their review and approval. A technical work group will be formed
comprised of Columbus, Franklin County, Dublin, Hilliard, Washington Township, Brown
Township, Norwich Township, Madison County and other local jurisdictions in the study area
who wish to participate to review the 2030 land use and agree upon a forecast of 2030 land
use for the study area to provide the basis for future traffic forecasts. This set of land use
assumptions will represent the best estimate of the year 2030 situation based on current
realistic plans for the area. These projections will also be completely consistent with the
2030 MIS land use assumptions. As a starting point there will be just a single 2030 land use
scenario. A written summary of the area and simple graphs will be provided as well as the
detailed data for the area. The land use information will be provided for an area larger than
the detailed traffic study area. This area would extend to approximately I-70 on the south,
the Scioto river on the east the Franklin County line on the north and include the first row of
townships in Madison County to the west. The land use information will be presented to the
funding partners for the study.
Task 3. Existing Area Conditions
Based on the traffic count and other data collected in Task 1, where necessary existing level-of-
service analysis for the AM and PM peak hours will be performed at the intersections for which
peak period intersection turning movement data was obtained. Several of the intersections near
the interchanges will be analyzed as part of the MIS and that information will be consolidated
with the rest of the analyzed intersections. The level-of-service results will be presented in
graphic and tabular form.
Task 4. Traffic Projections
4.1. Transportation Network Alternatives
Working with the work group identified above two initial future transportation network
alternatives will be prepared as described below.
1. The first network will be a 2030 base network with only committed projects as
identified on the MORPC FY 2004-2007 Transportation Improvement Program and
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any significant projects listed on the local CIPs. This network will be identical to the
2030 base network used for the I-270/US 33 MIS.
2. 2030 existing thoroughfare plan network. This network would represent the existing
community thoroughfare plans in the area. The jurisdictions would decide specifics
in cases where the thoroughfare plans are in conflict. Also, this network possibly
would also be constrained by what could actually be constructed by 2030.
After initial planning level analysis, additional networks alternatives will be developed if the
initial networks does not provide acceptable levels of service.
4.2. Traffic Volume Projections
The 2030 land use scenario will be used with the two initial network alternatives to estimate
future traffic volumes. The volume estimates will be average daily traffic (ADT) and AM and
PM peak period (3 hour AM period, 3 hour PM period) estimates. As necessary to identify
uses of specific facilities, the traffic associated with specific developments can be tracked in
the assignment process. After analysis of the various traffic assignments, it is anticipated
that additional assignments will be performed to determine the impacts of different network
configurations.
Task 5. Future Analysis
5.1. Planning Level Analysis
The forecasting process provides detailed information, such as projected traffic volumes,
vehicle miles of travel (VMT), vehicle hours of travel (VHT), segment estimated V/C ratios,
etc. The initial traffic assignments will be examined at a planning level to identify deficient
segments warranting additional through lanes. Based on this information and working with
the work group the additional network configurations including new roadway corridors will be
developed and traffic forecasts provided. The additional traffic assignments will also be
examined at a planning level for further through lane deficiencies.
5.2. Level of Service Analysis
After the planning level analysis on the various network alternatives has been completed to
identify the major improvements needed including new facilities, detailed intersections level
of service will be performed as necessary to determine detailed intersection needs.
5.3. Access Management
After the planning level analysis on the various network alternatives has been completed to
identify the major improvements needed including new facilities and in conjunction with the
Level of Service analysis, recommendations will be developed for access management
guidelines. This includes minimum intersection and signal spacing to ensure coordination of
traffic signals.
5.4. Identification of Major Construction Issues
Major obstacles/issues with regard to making transportation improvements in the study area
will be identified and mapped as appropriate. These include significant utilities, parks, water
ways and other items. This will not be to the level of a phase one environmental study, but
based on a "windshield" survey, readily available maps and in discussion with the work
group.
Task 6. Cost Estimates
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Planning level cost estimates will be developed for the improvement needs identified in task 5.
The cost estimating procedures will be consistent with the procedures used in the MORPC
Transportation Plan with input from the local jurisdictions on estimated project costs including
detailed costs estimates for any improvements that have already been developed if available.
Task 7. Cost Sharing Methodology and Innovative Funding Mechanisms
The modeling process can estimate the origins and destinations of users of specific facilities.
Also, the proportion of trips from new developments versus existing trips can also be estimated.
Using this information, initial quantitative measures will be provided. This information will
provide a starting place to distribute the costs of specific improvements to the jurisdictions
where the traffic originated or is destined. The local jurisdictions may determine that other
factors have a bearing on the distribution of costs. Working with the local jurisdictions,
acceptable cost sharing procedures will be developed with specific proportions/amounts to be
agreed upon for individual improvements.
Funding mechanisms such as TIFs and New Community Districts will be explored for their
relevance to financing the needed infrastructure improvements and their acceptability to the
jurisdictions which might be included.
Task 8. Recommendations and Implementation Plan
Working with the local jurisdictions and the results of task 5, recommended updates to the local
jurisdictions' thoroughfare plan will be prepared. This includes a realistic functional
classification system for the major roadways in the study area and recommendations on
standards for their future design, right-of-way and access management. Also, based on the
results of tasks 6 & 7 and working with the local jurisdictions a realistic implementation plan for
the needed improvements including responsible jurisdiction/entity, cost sharing jurisdiction(s),
and year of construction will be developed. The implementation will be constrained based on
funding resources expected to be reasonably available.
Task 9. Reports
A final report will be prepared providing a concise explanation of the analysis performed,
necessary data and final recommendations and implementation plan in a form acceptable to the
local jurisdictions. Detailed data and analysis will be provided in appendices.
Task 10. Meetings and Schedule
The following provides a schedule for the traffic aspects of the study. At the same time
discussions on funding mechanisms and cost sharing will be on going.
• Late June -Initial meeting to review traffic count and other data needs, discuss land use
scenarios, discuss initial network alternatives.
• July -Update on status of traffic counts, finalize land use scenario data and finalize
initial network alternatives.
• Early August -Present existing level of service analysis, present future traffic
assignments with planning level deficiency analysis and discuss additional network
assignments.
• Late August -Present additional network assignments with planning level deficiency
analysis, present initial level of service analysis, determine additional traffic
assignments/intersections for detailed level of service analysis.
• September -Present all level of service analysis, present improvement costs and bring
together the cost sharing procedures and discuss final recommendations and
implementation plan.
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• September 30 -Finish final report.
There may be multiple meetings in some months and additional follow up activities.
Task 11. Costs Extended to Client
The total cost to provide these services is $80,000.
Task 12. If Authorized Additional Land Use Scenario(s) that would supplement the
original study
As tasks 5, 6 and 7 are being completed the transportation system needs may be so extensive
that the funding may not be available or there could be other constraints such that local
jurisdictions would not be able to build the needed system. At this point the funding partners
may decide to develop another iteration of traffic projections. The iteration would include new
traffic projections (Task 4.2), additional future analysis (Task 5) and new cost estimates (task 6).
If this was desired, it would extend the time required to complete the study by several weeks
and increase the cost by $9,000 for each iteration. This supplemental task would be performed
as an "if authorized item" as directed by the funding partners.
Draft Northwest Franklin County Traffic Study Scope Summary 7/11/2003
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