77-03 OrdinanceRECORD OF ORDINANCES
Inc.
Ordinance No. 77'03
Passed . 20,
AN ORDINANCE ACCEPTING THE LOWEST AND
BEST BID FOR SIGN SHOP MATERIALS AND
AUTHORIZING THE CITY MANAGER TO ENTER
INTO A CONTRACT FOR PROCUREMENT OF SAID
MATERIALS, AND DECLARING AN EMERGENCY.
EREAS, after conducting formal advertising and competitive bidding procedures for
shop materials; and,
AS, Council has determined that the bid submitted by the 3M Company for said
constitutes the lowest and best bid, in the total amount not to exceed $63,160.68.
OW, T/HEREFORE BE IT ORDAINED by the Council of the City of Dublin, State of
hio, G of the elected members concurring:
Section 1. That the bid submitted by 3M Company in the total amount of $63,160.68
for the above referenced materials is hereby accepted:
Section 2. That the City Manager is hereby authorized to enter into a contract for the
procurement of said materials as specified above and within said bidder's bid proposal on
file in the Department of Finance.
ection 3. That this Ordinance is necessary for the immediate preservation of the
ublic peace, health, safety or welfare, and for the further reason that emergency action is
eeded to comply with the bid timeframes. This ordinance shall therefore take effect and
e in force upon passage.
sed this oC ISM day of , 2003.
yor -Presiding Officer
TTEST:
~--~~
of Council
-c~-~~
I hereby certify that copies of this
Ordinance/Resolution were posted in the
City of Dublin in accordance with Section
731.25 of the Ohio Revised Code.
Glib
D ty Clerk of Council, Dublin, Ohio
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Deputy City Manager/Director of Finance
5200 Emerald Parkway • Dublin, OH 43017
Phone: 614-410-4400 • Fax: 614-410-4490
CITY OF DLBLIN M e m o
To: Members of Dublin City Council
From: Jane S. Brautigam, City Manage` ~..~J ~~~~~1
Date: July 16, 2003
Imtlated By: Mlchele M. Hoyle, Director of Fiscal Admlmstratlon
Re: Additional Information re: Ordinance No. 77-03
SUMMARY:
Ordinance No. 77-03 accepting the bid for sign shop materials was read for the first time at the July 7,
2003, City Council meeting. Several members of Council requested further information as to the
substantial variance between the high and low bidders. The bid for sign shop materials specified that
materials should be certain name brand products to indicate the expected level of quality, or federally
approved equivalent. Each bidder had the option of bidding the alternate product but chose to bid the
name brand. This differential reflects the advantage of purchasing directly from the manufacturer of the
specified materials, 3M Company, compared to purchasing from the other vendors who are 3M Dealers.
As all three bid the specified 3M name brand materials rather than an alternative equal, 3M Company as
the direct supplier is able to provide the materials at a significantly lower price.
RECOMMENDATION:
We recommend passage of Ordinance 77-03.
CITY OF DUBLIN
Deputy City Manager/Director of Finance
5200 Emerald Parkway • Dublin, OH 43017
Phone: 614-410-4400 • Fax: 614-410-4490
To: Members of Dublin City Council
From: Jane S. Brautigam, City Manager~ow.,~., 5, (~~--~~
Date: July 3, 2003
Initiated By: Michele M. Hoyle, Director of Fiscal Administration ~'~~~ -- -'
Re: Ordinance No. 77-03 Si n Shop Materials Bid
g
SUMMARY:
Memo
Ordinance No. 77-03 accepts the lowest and best bid for various types of sheeting, film, tape and other materials
used by the Division of Streets and Utilities for the fabrication of street signs used throughout the City.
Competitive bids from three responsive bidders were opened on June 19, 2003.
Bids received were as follows:
- Hanover Signs $124,411.50
- Hallsigns
- 3M
$ 89,546.07
$ 63,160.68
As indicated on the attached bid tabulation form, 3 M Company provided the lowest and best bid for all specified
materials.
RECOMMENDATION:
Staff recommends passage of Ordinance 77-03, accepting the lowest and best bid for sign shop materials.