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Ordinance 083-15Dayton Legal Blank, Inc. Ordinance No. 83 -15 RECORD OF ORDINANCES Form No. 30043 Passed , 20 AN ORDINANCE TO ADOPT THE ANNUAL OPERATING BUDGET FOR THE FISCAL YEAR ENDING DECEMBER 31, 2016 AND DECLARING AN EMERGENCY WHEREAS, Section 8.O2(a) of the Dublin City Charter requires the City Manager to prepare and submit the annual budget to City Council; and WHEREAS, City Council has received and reviewed the annual budget for 2016; and WHEREAS, the Administration has incorporated in the attached 2016 Operating Budget any necessary modifications as requested by City Council as a result of the budget review workshops. NOW, T EREFORE, BE IT ORDAINED by the Council of the City of Dublin, State of Ohio, of its elected members concurring, that: Section 1. The 2016 Annual Operating Budget attached as an Exhibit be, and hereby is, approved. Section 2. This ordinance is declared to be an emergency necessary to protect the health, safety and welfare of the residents of the City, and for the further reason that the annual operating budget must be in effect by January 1, 2016. This ordinance shall therefore be effective on January 1, 2016. Passed this �� day of 2015. Mayor - Presiding Officer ATTEST: Clerk of Council Office of the City Manager 5200 Prkway* 1c, ity of Dublin Phone: 614 - 1410.4 0 • Fax:h6 14 -04 10 -449 0 43017-1090 M e m o To: Members of Dublin City Council From: Dana L. McDaniel, City Manager Date: December 3, 2015 Initiated By: Angel L. Mumma, Director of Finance Re: Ordinance No. 83 -15 - Adopting the Annual Operating Budget for 2016 Summary Ordinance No. 83 -15 authorizes the adoption of the City's 2016 Operating Budget. City Council reviewed the proposed budget during workshops held on November 9 and November 18, 2015. Following is a recap of related information from the November 18' workshop. Budget Adiustments: None during the November 18' workshop. Follow -Up Items: Parks Operations Parks Operations budgeted $10,000 for landscape renovation /improvements to the upper Indian Run parking lot off of North Street in Historic Dublin. City Council wanted to know the future impact on the landscaping with the construction of the Bridge Street parking garage. Parks Operations staff provided the following response: The current landscaping is overgrown on the west side of the lot, encroaching into the parking spaces. Many of the shrubs on the north side of the lot have died off or been removed, leaving a sparse and unattractive landscape. The funding requested is to do minimal rehabilitation to the existing landscape in order to make the lot and surrounding area more appealing. Much of the detail and timing for the future development in close proximity to this lot have yet to be finalized, and staff will only proceed with the rehabilitation work if such plans do not call for the imminent changes. City Council asked for an analysis of the savings for park maintenance that is currently being contracted out. Council wanted to know from staff's perspective, if it is worth having contractors versus City staff do this work. Parks Operations staff provided the following response: Attached (exhibit A) is a spreadsheet comparison of contracted maintenance to "in- house" maintenance costs related to the right -of -way (ROW) areas throughout the City. In summary, the total cost of contracted work currently saves the City an estimated $220,000 annually, based on the total square footage of various types of work. This estimate does not include the costs associated with hiring additional staff nor the related equipment purchases and maintenance. In Ordinance No. 83 -15 — 2016 Operating Budget - 2nd reading memo December 3, 2015 Page 2 of 21 addition to these savings, there is an inherent risk factor involved with most ROW areas in that they are close to roadway traffic. Minimizing this risk to City staff has been an additional consideration aside from the monetary savings. Community Relations City Council asked for an update on the "Open for Business" campaign for the shops in Historic Dub /in. The Director of Community Relations sent City Council an e-mail on November 20 updating them on the efforts made on this campaign. For the campaign in its entirety, please visit the new website http:// openforbusiness .dublinohiousa.ciov. Human Resources — Risk Manaaement City Council requested additional information regarding 2015 Workers Compensation numbers, CORMA insurance renewals, and cyberinsurance coverage. The City's Risk Manager has provided a response (exhibit B). Recommendation Staff recommends approval of Ordinance 83 -15 by emergency action at the December 7, 2015 Council meeting. Emergency language is requested in order that the ordinance is effective on January 1, 2016. Ordinance No. 83 -15 — 2016 Operating Budget - 2nd reading memo December 3, 2015 Page 4 of 21 EXHIBIT B Office of the City Manager 5200 Prkway* City of Dublin Phone: 614 - 1410.4 0 • Fax:b614 --410 -4490 1090 Memo To: Members of Dublin City Council From: Dana L. McDaniel, City Manager Date: November 30, 2015 Initiated By: Ron Whittington, Risk Manager Re: Re: 2015 Workers' Compensation/ CORMA Insurance Renewals Summary At the November 19, 2015 budget workshop, a variety of questions arose regarding the Workers' Compensation fund and Self Insurance Fund, in particular the renewal information of several insurance coverages. In response to Council's questions, enclosed please find an Excess Workers Compensation proposal, City of Dublin Cyber Liability Insurance proposal and Central Ohio Risk Management Association ( CORMA) insurance program proposal staff referenced at the budget workshop. All proposals were presented by CORMA's insurance broker, Wichert Insurance. The 2015 -16 Excess Workers' Compensation premium rate increased at 3.5% over the previous policy period. Midwest Casualty's original quote was double that, but because the City of Dublin had exceptional 2013 -14 loss results, our broker was able to negotiate a reduction. Our coverage was marketed to the following insurance carriers for 2015 -16 with the following indications: • NY Marine — $500,000 retention • US Specialty - Declined • Ace — Minimum Premium of $200,000 • Arch — Minimum Premium $100,000 and minimum retention for police of $750,000 • Safety National — Indicated $85,000 - $95,000 with $500,000 retention • Midwest Casualty — See attached proposal • Employers Mutual — Indicated premium of $85,000 - $90,000 with a $500,000 retention Attachment 1 contains the Excess Workers Compensation proposal from Midwest Casualty. Staff choose to renew a one -year term with Midwest Casualty with a $500,000 retention effective 4/1/15 with an annual premium of $67,440. Ordinance No. 83 -15 — 2016 Operating Budget - 2nd reading memo December 3, 2015 Page 5 of 21 Attachment 2 contains the City of Dublin Cyber Liability insurance renewal that offered two options. Staff chose to purchase the expiring covering terms with Chartis /AIG effective 2/25/15 (Option 1) with an annual premium of $8,594. We moved our cyber liability coverage from Travelers to AIG during our 2014 -15 renewal due to a 28% premium reduction. CORMA's Governmental Crime Policy is also written by AIG, which serves as a benefit in the event of a cyber -theft claim. Attachment 3 is the 2015 CORMA insurance proposal summarizing the eight- member plan and indicating all coverage limits, deductibles and stop loss information. The CORMA program renewal was effective 10 /1 /15. Although the attached proposal quotes a $630,000 stop loss aggregate and $100,000 retention, the CORMA board elected to increase the stop loss aggregate to $750,000 and fund at $630,000 (84% confidence level) and increase the retention limit (per occurrence) to $150,000, thus reducing the total proposed premium by $77,006. The total program premium and loss fund contribution for the City of Dublin was $461,396. Also included is a breakdown of this total annual contribution for your review. Should you have any questions regarding the any of the attached 2015 insurance proposals, please contact Ron Whittington. Ordinance No. 83 -15 — 2016 Operating Budget - 2nd reading memo December 3, 2015 Page 6 of 21 ATTACHMENT City of Dublin Excess Workers Compensation Proposal Policy Period: April 1, 2015 - April 1, 2016 Carrier: Midwest Casualty Company AM Best Rating: A + XV Presented By: Dale Dixon Principal UN Wichert I N S U R A N C E Solutions irom Trusted partners 400 N. Memorial Drive P O Box 278 Lancaster, OH 43130 www.wichert.com Ordinance No. 83 -15 — 2016 Operating Budget - 2nd reading memo December 3, 2015 Page 7 of 21 $500,000 Retention: $67,440 Deposit Premium $60,696 Minimum Premium Premium is based on an estimated annual payroll of: $32,221,666 Rate: .2093 per $100 of payroll 14115 Payroll Estimate: $31,760,695 Expiring Rate: .2022 per $100 of payroll Expiring Retention: $500,000 $450,000 Retention: $61,318 Deposit Premium $55,186 Minimum Premium Premium is based on an estimated annual payroll of: $32,221,666 Rate: .1903 per $100 of payroll $500,000 Retention: $137,200 Deposit Premium $123,480 Minimum Premium Premium is based on an estimated annual payroll of: $32,221,666 Rate: .2129 per $100 of payroll $500,000 Retention: $124,956 Deposit Premium $112,460 Minimum Premium Premium is based on an estimated annual payroll of: $32,221,666 1939 per $100 of payroll HIA W19chert I N S U R A N C E Solutions from Trusted Partners 2 Ordinance No. 83 -15 — 2016 Operating Budget - 2nd reading memo December 3, 2015 Page 8 of 21 ATTACHMENT 2 City of Dublin Cyber Liability Insurance Proposal Carrier: Illinois National Insurance Company (Chartis /AIG) AM Best Rating: A XV Policy Period: 02 -25 -15/16 Presented By: Dale Dixon, Principal fill Wichert I N S U R A N C E Solutions from Trusted Partners Ordinance No. 83 -15 — 2016 Operating Budget - 2nd reading memo December 3, 2015 Page 9 of 21 First Party Coverage A. Cyber Extortion $1,000,000 Each Event (Covers monies paid to thwart a Security Threat, including investigation) Retention $10,000 Each Event Retroactive Date: N/A Continuity Date: 2 -25 -13 B. Event Management Event Expenses $500,000 Each Event (Investigative costs, costs to hire public relations firm, security breach notification, credit monitoring, cost to restore, recreate electronic data) Retention $25,000 Each Event Retroactive Date: N/A Continuity Date: 2 -25 -13 C. Reputation Guard $50,000 Each Event (Covers reasonable expenses in response to a covered event) Retention $ -0- Each Event Retroactive Date: N/A Continuity Date: Coinsurance: 2 -25 -15 0% Third Party Coverage D. Security and Privacy Liability $1,000,000 Each Claim (Covers compensatory damages, judgments, settlements and defense costs relating to a covered cyberevent) Retention $10,000 Each Event Retroactive Date: 2 -17 -12 Continuity Date: 2 -25 -13 E. Media Content $1,000,000 Each Claim (Covers compensatory damages, judgments, settlements and defense costs relating to a claims resulting from media content on internet sites) Retention $25,000 Each Event Retroactive Date: 2 -17 -12 Continuity Date: 2 -25 -13 F. Regulatory Action Expenses $500,000 Each Claim (Request for information and /or demands brought by or on behalf of a governmental agency) Retention $10,000 Each Event Retroactive Date: 2 -17 -12 Continuity Date: 2 -25 -13 Form: Claims Made Discovery Period: 60 Days - Policy Expiration Combined Annual Premium: $8,594 Carrier: Illinois National Insurance Company AM Best Rated: A XV Page I I Ordinance No. 83 -15 — 2016 Operating Budget - 2nd reading memo December 3, 2015 Page 10 of 21 F. Regulatory Action Expenses $1,000,000 Each Claim (Request for information and/or demands brought by or on behalf of a governmental agency) Retention $25,000 Each Event Retroactive Date: 2 -17 -12 Continuity Date: 2 -25 -13 G. Network Interruption Insurance Retention Retroactive Date: Continuity Date: Waiting Period: Form: Discovery Period: Combined Annual Premium: $9,703 Carrier: Illinois National Insurance Company $1,000,000 Each Claim $25,000 Each Event N/A 2 -25 -15 24 Hours Claims Made 60 Days - Policy Expiration AM Best Rated: A XV Yagz I t First Party Coverage A. Cyber Extortion $1,000,000 Each Event (Covers monies paid to thwart a Security Threat, including investigation) Retention $25,000 Each Event Retroactive Date: N/A Continuity Date: 2 -25 -13 B. Event Management Event Expenses $1,000,000 Each Event (Investigative costs, costs to hire public relations firm, security breach notification, credit monitoring, cost to restore, recreate electronic data) Retention $25,000 Each Event Retroactive Date: N/A Continuity Date: 2 -25 -13 C. Reputation Guard $50,000 Each Event (Covers reasonable expenses in response to a covered event) Retention $ -0- Each Event Retroactive Date: N/A Continuity Date: 2 -25 -15 Coinsurance: 0% Third Party Coverage D. Security and Privacy Liability $1,000,000 Each Claim (Covers compensatory damages, judgments, settlements and defense costs relating to a covered cyber event) Retention $25,000 Each Event Retroactive Date: 2 -17 -12 Continuity Date: 2 -25 -13 E. Media Content $1,000,000 Each Claim (Covers compensatory damages, judgments, settlements and defense costs relating to a claims resulting from media content on internet sites) Retention $25,000 Each Event Retroactive Date: 2 -17 -12 Continuity Date: 2 -25 -13 F. Regulatory Action Expenses $1,000,000 Each Claim (Request for information and/or demands brought by or on behalf of a governmental agency) Retention $25,000 Each Event Retroactive Date: 2 -17 -12 Continuity Date: 2 -25 -13 G. Network Interruption Insurance Retention Retroactive Date: Continuity Date: Waiting Period: Form: Discovery Period: Combined Annual Premium: $9,703 Carrier: Illinois National Insurance Company $1,000,000 Each Claim $25,000 Each Event N/A 2 -25 -15 24 Hours Claims Made 60 Days - Policy Expiration AM Best Rated: A XV Yagz I t Ordinance No. 83 -15 — 2016 Operating Budget - 2nd reading memo December 3, 2015 Page 11 of 21 (NTIVO INISIS �0�W, CORMA 2015 Insurance Proposal Public Entity Insurance Proposal for 0 Central Ohio Risk Management Association Policy Period: October 1, 2015 through October 1, 2016 Presented By: Dale Dixon Agency Principal Thomas Wichert, CPCU Agency Principal and CEO Carriers: Great American Insurance Company Travelers Insurance Company Dill Wicheft INSURANCE Slktw, lr.m Trusted raianer, 1200 Graham Road Cuyahoga Fall, OH 44224 www.wichert.com Ordinance No. 83 -15 — 2016 Operating Budget - 2nd reading memo December 3, 2015 Page 12 of 21 CORMA 2015 Insurance Proposal I. Details of Coverage Umbrelfa/Excess Limits $15,000,000 $20,000,000 Law Public Officials and Automobile [)General Liability/ Automobi Enforcement Employment Liability 2)Employment Benefits Physical Liability Practices Liability ;)Employers Liability Damage $1,000,000 $1,000,000 $1,000,000 t)$1,000,0001$2,000,000 $1,000,00o $1,000,000 Per Accident 2)$[,000,000 /$2,000,000 3)$1,000,0001$1,000,0oo $1oo,mm CORMA Per Loss bib 5 Property and Inland Crime& Marine $;00,000,000 EacM1 Member has a separate policy specific to the city $50,000 $25,000 Property and $10,000 $25,000 Inland Marine, $100,0001$250,000 Flood Zone A $100,000 Earthquake, $25,000 Off Prem Power Failure, $100,o0a Underground Tanks CORMA MEMBERS 2015 -2016 City of Canal Winchester City of Dublin City of Grove City City of Groveport City of Pickerington City of Powell Ordinance No. 83 -15 — 2016 Operating Budget - 2nd reading memo December 3, 2015 Page 13 of 21 CORMA 2015 Insurance Proposal City of Upper Arlington City of Westerville Property and Inland Marine Travelers 2014-15 ........ Travelers 2015 -16 Policy Limit ...................... ............................... ...................$300,000,000 $300,000,000 Total Insured Values (Per Statement of Values) $430,228,288 $433,341,902 Animal Mortality .......................................... ............................... Excluded ... ....................... Excluded Business Income (Per Occurrence) $5,000,000 $5,000,000 (Ordinary Payroll is excluded. Extended Business Income or Rental Value at 60 Days. Civil Authority 30 Days) Electronic Data Processing Equipment and Electronic Data Processing Data and Media (Per Occurrence) $8,500,000 $8,500,000 Dependent Business Income $250,000 $250,000 Extra Expense (Per Occurrence) $5,000,000 $5,000,000 Earthquake, Volcanic Eruption, Landslide and Mine Subsidence (Aggregate) $25,000,000 $25,000,000 Fine Arts .......................................... ............................... $410001000 $4.000.000 $750,000 per item ............. $750,000 per item Flood (Aggregate) $25,000,000 ..................... $25,000,000 Flood Zone A Locations $10, 000, 000 .. ....................$10,000,000 Contractors Equipment (Per Schedule, Per Occurrence) ............... $10,000,000 $10,000,000 Maximum per Item- including Leased & Rented Equipment............ $500,000 $500,000 Newly Acquired or Constructed $2,500,000 (120 Days) ...... $2,500,000 (120 Days) Ordinance or Law Undamaged Limit ..................... Demolition and Increased Cost of Construction $1,000,000 Outdoor Property Trees, Shrubs, Plants... Maximum Per Item ....... Sewer Backup ......... Street Lights and Poles ... $500,000 $10,000,000 $1,000,000 $500,000 $5,000 Included as Flood .............. Included as Flood As scheduled .................... As scheduled Ordinance No. 83 -15 — 2016 Operating Budget - 2nd reading memo December 3, 2015 Page 14 of 21 CORMA 2015 Insurance Proposal Property and Inland Marine - continued Off Premises Power Failure Direct Damage and Time Element (Per Occurrence) .......... ............................... $2,500,000 ....................... $2,500,000 Underground Tanks and Pipes (Per Occurrence -Named Perils) .... $6, 000,000 ........................ $6,000,000 Utility Interruption $2, 500,000 ........................ $2,500,000 Vacancy Provision .......................................... ............................... 60 Days ............................. 60 Days COVERAGE: Special Form Perils, Replacement Cost .................... Included ..... .......................Included AgreedValue ........................ ............................... ProDertv & Inland Marine Deductibles: Any Covered Loss (Per Occurrence) ................. Underground Storage Tanks - Per occurrence.. Contractors Equipment Earthquake.......................... ............................... Off Premises Power Failure Direct Damage 48 hours Time Element ....... ............................... Flood Per Occurrence — All Other Locations ...... Flood Per Occurrence (Flood Zone A) Locations Boiler & Machinery Included ..... .......................Included $25,000 ........................... $25,000 .................$100,000 $100,000 $25,000 $25,000 $ 100 ,000 ........................... $100,000 $25, 000 ............................. $25,000 ...... $ 100 .000 ........................... $100.000 ...... $250,000 .. .......................$250,000 Travelers 2014 -15 Travelers 2015 -16 Total Limit per Breakdown ............. .......................$50,000, 000........... ....................$50,000,000 Business Income ...................................................... $7,500, 000 ................................. $5,000,000 Business Income Period of Restoration Extension ..30 Days ......... .............................30 Days Extra Expense ................................................... ............................... $1,000,000 . ............................... $1,000,000 Extra Expense Period of Restoration Extension ......30 Days ......... .............................30 Days Spoilage Damage Coverage Extension ...................30 Days ...................................... 30 Days (Applies only if interruption lasts at least 12 hours) Utility Interruption Time Element Extension ... ..........$500,000............. .......................$500,000 (Applies only if interruption lasts at least 12 hours) Electronic Data or Media Coverage Extension ........$100,000 ............. .......................$100,000 Ordinance No. 83 -15 — 2016 Operating Budget - 2nd reading memo December 3, 2015 Page 15 of 21 CORMA 2015 Insurance Proposal Expediting Expense Coverage Extension ................$500, 000............. .......................$500,000 Fungus, Wet Rot and Dry Rot Extension .................$15, 000.............. ........................$15,000 Boiler & Machinery continued Hazardous Substance Limitation ... ..........................$500, 000............. .......................$500,000 Newly Acquired Locations (Up to 90 Days) .............$1, 000, 000............ .....................$1,000,000 Ordinance or Law ........................... ..........................$500, 000............. .......................$500,000 Refrigerant Contamination ............. ..........................$500, 000............. .......................$500,000 Water Damage Limit ...................... ..........................$500, 000............. .......................$500,000 Boiler & Machinery Deductibles: Property Damage .......................... ...........................$10, 000.............. ........................$10,000 Business Income ........................ ..............................1 x Daily Value ........................... 1 x Daily Value Utility Interruption ........................ .............................24 Hours ....... .............................24 Hours Property and Boiler & Machinery Premium Summary Travelers 2014 -15 Travelers 2015 -16 Premium $323,071 .... ............................... $321,111 Carrier AM Best Rating .............. .............................A+ (Superior), XIV...................... A+ (Superior), XIV Admitted Carrier ...................................................... Yes ...... ...................................... Yes Ordinance No. 83 -15 — 2016 Operating Budget - 2nd reading memo December 3, 2015 Page 16 of 21 CORMA 2015 Insurance Proposal General Liability Aggregate Limits apply separately to each member Great American 2014 -15 Great American 2015 -16 General Liability Limit Per Occurrence . ............................$1, 000, 000.. ............................... $1,000,000 General Aggregate Per Member .............. ........................$2,000, 000............ .....................$2,000,000 Medical Payments ......................... .............................NO COVERAGE ........................ NO COVERAGE Fire Damage Legal Liability ......................... .....................$1,000,000 $1,000,000 Employee Benefit Liability .................... ............................$1, 000, 000............ .....................$1,000,000 Annual Aggregate per Member .......... ............................$2, 000, 000.. ............................... $2,000,000 Claims -Made Form: No Retroactive Date /Aggregate Employer's Liability Stop -Gap (each accident) ................$1, 000, 000............ .....................$1,000,000 Each Employee .. ............................... .....................$1,000,000 $1,000,000 Pesticide and Herbicide Applicator (Per Claim /Agg.) ......$5, 000, 000 ............ .....................$5,000,000 Claims -Made Form: Retroactive Date 10 -1 -2009 Sewage Overflow or Backup (Per Occurrence) ..............$1, 000, 000............ .....................$1,000,000 Annual Aggregate .. ............................... .....................$2,000,000 $2,000,000 Failure to Supply (Per Occurrence) ..... ............................$5, 000, 000.. ............................... $5,000,000 Unmanned Aircraft ....................... ............................... Excluded ..... ............................... Included* *See restrictions Retained Limit (per occurrence) ...... ..............................$ 100, 000............. .......................$100,000 Claims Aggregate .............................. ..............................$ 615, 600............. .......................$630,000 Additional Coverages Included: Premises and Operations ........................... .......................Included .............. .......................Included Products and Completed Operations ......... .......................Included .............. .......................Included Independent Contractors ............................ .......................Included .............. .......................Included Employees, Elected Officials and Volunteers as Additional Insureds ........................ ............................... Included ...... ............................... Included Liquor Liability .................................... ............................... Included ...... ............................... Included If permit or license is not required — or for events less than 10 days in length Abuse or Molestation Exclusion ......... ............................... Removed..... ............................... Removed Blanket Contractual Liability (insured contracts ) ...............Included ...... ............................... Included Loss Adjustment Expenses Inside retent ion .....................Included ...... ............................... Included Watercraft Liability- owned less than 26 feet ....................Included ...... ............................... Included Ordinance No. 83 -15 — 2016 Operating Budget - 2nd reading memo December 3, 2015 Page 17 of 21 Automobile Liability CORMA 2015 Insurance Proposal z Great American 2014 -15 Great American 2015 -16 Limit (per accident) ............................. ............................... $1,000,000 .. ............................... $1,000,000 Combined Single Limit Bodily Injury and ...... ............................... Included Property Damage Liability .................. ............................... Included ...... ............................... Included All Owned Autos .......... ............................... .......................Included .............. .......................Included Hired and Non -Owned Autos ............. ............................... Included ...... ............................... Included Retention (per occurrence) .............. ..............................$ 100, 000..... ............................... $100,000 Claims Aggregate ............................. ............................... $ 615, 600 ............. ....................... $630,000 Automobile Physical Damage Great American 2014 -15 Great American 2015 -16 Comprehensive and Collision Deductible (per accident).. $50,000 .............. ........................$50,000 Actual Cash Value ( ACV) ........................... .......................Included ...... ............................... Included Damage to All City Owned Vehicles .......... .......................Included ...... ............................... Included Value Guard Coverage for Fire Departments and Rescue Squads .... ............................... .......................Included ...... ............................... Included Deductible ......................................... ............................... $50,000 ....... ............................... $50,000 Garage Keepers Coverage Great American 2014 -15 Great American 2015 -16 Comprehensive Limit (per occurrence) .................... .........$1,000,00D............ .....................$1,000,000 Comprehensive Deductible ........ ............................... ........$100,000............... .....................$1,000,000 Collision Limit (per occurrence) .......... ............................... $1,000, 000.. ............................... $1,000,000 Collision Deductible ............................ ............................... $100,000 ..... ............................... $100,000 Ordinance No. 83 -15 — 2016 Operating Budget - 2nd reading memo December 3, 2015 Page 18 of 21 CORMA 2015 Insurance Proposal Law Enforcement Liability Great American 2014 -15 Great American 2015 -16 Limit Each Wrongful Act (per member) . ............................$1, 000, 000.. ............................... $1,000,000 Annual Aggregate (per member) ........... ............................$1, 000, 000.. ............................... $1,000,000 Occurrence Form ............................... ............................... Yes .............. ............................... Yes Authorized Moonlighting* ........................... .......................Included ...... ............................... Included Retention Each Wrongful Act .......... ..............................$ 100, 000............. .......................$100,000 Claims Aggregate ............................. ............................... $615,600 ..... ............................... $630,000 • Authorized Moonlighting and coverage applies as a result of a mutual law enforcement assistance agreement or contract between political subdivisions and /or departmentally approved activities. Public Officials /Employment Practices Liability Great American 2014 -15 Great American 2015 -16 Limit per Occurrence ........................................................ $1, 000, 000 ................................. $1,000,000 Annual Aggregate per Member .......... ............................... $1, 000, 000.. ............................... $1,000,000 Loss of Wages- Sub -Limit per Occurrence /Aggregate ....$1, 000, 000 ............ .....................$1,000,000 Employment Practices Non - Monetary Suit Defense Costs per Claim/ Aggregate ................. ..............................$ 100, 000............. .......................$100,000 Retention ......................................... ..............................$ 100, 000............. .................. ----$100,000 Claims Aggregate .............................. ..............................$ 615, 600............. .......................$630,000 Claims -Made Policy Form. Retroactive Dates: City of Canal Winchester- Full Prior Acts City of Dublin- 111111990 City of Grove City- Full Prior Acts City of Groveport- Full Prior Acts City of Pickerington- 101111999 City of Powell- Full Prior Acts City of Upper Arlington- 9/1/1990 City of Westerville - 6/1/1991 Ordinance No. 83 -15 — 2016 Operating Budget - 2nd reading memo December 3, 2015 Page 19 of 21 CORMA 2015 Insurance Proposal 'v Umbrella Liability Great American 2014 -15 Great American 2015 -16 Limit per Occurrence .......................... ...........................$15, 000, 000........... ....................$15,000,000 Annual Aggregate per Member .............. ...........................$20, 000, 000........... ....................$20,000,000 RetainedLimit ..................................................... $-0 .............................................. $-0- Follow Form underlying except for the following sub - limits: Failure to Supply Limit .......................... ............................$5, 000, 000............ .....................$5,000,000 Herbicide and Pesticide Limit ................ ............................$5, 000, 000.. ............................... $5,000,000 Additional Exclusions: Sewage Overflow or Backup, Garage Keepers Coverage Coverage over the followinci lines of liability coverage: Automobile Liability . ............................... .......................Included .............. .......................Included General Liability .......... ............................... .......................Included .............. .......................Included Employee Benefit Liability .................. ............................... Included ...... ............................... Included Law Enforcement Liability .......................... .......................Included .............. .......................Included Stop Gap Liability ........ ............................... .......................Included .............. .......................Included Public Officials /Employment Practices Liability .................Included ...... ............................... Included Casualty Premium Summary Great American 2014 -15 Great American 2015 -16 Premium $614,404 .... ............................... $665,859 Carrier AM Best Rating .............. .............................A+ (Superior), XIV ...................... A+ (Superior), XIV Admitted Carrier ....................... ............................... Yes............. ............................... Yes 'Option to increase the General Liability, Auto Liability, Public Officials and Law Enforcement Liability retention from $100,000 to $150,000 and Stop Loss Aggregate from $630,000 to $750,000 would save the Pool $77,481 annually. Ordinance No. 83 -15 — 2016 Operating Budget - 2nd reading memo December 3, 2015 Page 20 of 21 CORMA 2015 Insurance Proposal III. Renewal Premium Summary 2014 -2015 2015 -2016 Property and Inland Marine ................. ..............................$ 282, 200............. .......................$278,639 Boiler& Machinery ..... ............................... ........................$40,871 .............. ........................$42,472 Casualty (SIR $ 100, 000) ..................... ..............................$ 614, 404............. .......................$665,859 Annual Premium ................................ ..............................$ 937, 475............. .......................$986,970 Pool Administration ............................ ............................... $125,000 ..... ............................... $125,000 Claims Administration ........................ ............................... $50, 000*...... ............................... $50,000* *Plus expenses TOTAL ................................................. ............................$1, 112, 475.. ............................... $1,161,970 NOTE: Coverage for Certified Acts of Terrorism is included Details of Payment Terms Annual premium due upon receipt of invoice from Wichert Insurance, except Claims Administration which is invoiced quarterly. IV. Recommendations and Topics of Discussion ➢ 2015 -16 Grant ➢ Environmental Liability ➢ Unmanned Aircraft Endorsement will be added for the 2015 -16 policy year, with the stipulation that before use, each member will submit their Policies and Procedures for utilization. Dublin and Grove City currently have unmanned aircraft. Additional CORMA cities should notify Wichert Insurance if they acquire such aircraft and advise of their intended use. Ordinance No. 83 -15 — 2016 Operating Budget - 2nd reading memo December 3, 2015 Page 21 of 21 CORMA 2015 Insurance Proposal V. Your Wichert Insurance Team Agency Principals: Thomas H. Wichert, CPCU, ARM Dale Dixon Email: tom((Dwichert.com Email: dale(a)a wichert.com 330 - 920 -8621 740 - 654 -0532 X 2101 Policv Service and Policv Chanaes ® Aly Larson, CPCU, CIC, ARM, CRM Email: aly(a)wichert.com 330 - 920 -8643 OR Sabrina Gingrich, CISR Denise Arison, Account Manager Maria Norman, Account Manager Email: sabrina(a)wichert.com Email: denise(a)wichert.com Email: mariat7a wichert.com 330 - 920 -7650 330 - 920 -8625 330 - 920 -8626 eClaims Director: Rich Studenic, CPCU Email: rich(cDwichert.com 330 - 920 -8624 Claims Reporting: Lindsey Rose, Claims Specialist Email: Iindsevna wichert.com 330 - 920 -8632 12 Loss Control Questions or Recommendations Tracy Combs, Risk Management and Loss Control Specialist Email: tracy(cDwichert.com 330 - 920 -7649 2015 Log for Professional Service Contracts Page 1 1►��►C.TiC.7�'i� GROUNDS OF REMEMBRANCE Total Contract No. Contractor Project Description # Project Contract DUBLIN VETERANS PARK Amount 1►��►C.TiC.7�'i� GROUNDS OF REMEMBRANCE NTE PSA #15 -01 -04 HULL & ASSOCIATE INC. PATH REPLACEMENT AT 150439 AR1501 $8,300.00 DUBLIN VETERANS PARK HOLDER - WRIGHT PARK CONSTRUCTION NTE PSA #15 -02 -04 CT CONSULTANT INC VISITOR ORIENTATION SPACE 150171 GR1114 $101,600.00 PSA #15 -03 -11 EMH &T INC DARREE FIELDS PUMP STATION UPDGRADE 150172 GR9901 NTE $27,952.00 ICE MILLER NO PROJECT NTE PSA #15 -04 -11 LLP CONSULTING SERVICE FOR DUBLINK 150505 NUMBER $90,000.00 PSA #15 -05 -11 ICE MILLER LEGAL SERVICES FOR THE CITY OF DUBLIN 150654 NO PROJECT NTE LLP NUMBER $25,000.00 DONALD P MCCARTHY DUBLIN JUSTICE CENTER EXPANSION & NTE PSA #15 -06 -19 CONSULTING LLC RENOVATION PROJECT 150487 AB1503 $86,125.00 ECO- DESIGN & DONEGAL CLIFFS TEENIS COURT DRAINAGE NTE PSA #15 07 04 ENGINEERING, LTD MITIGATION AND RENOVATION PLAN 143626 AR1401 $11,400.00 PSA #15 -08 -05 DLZ OHIO, INC CONSTRUCTION MATERIALS TESTING 150434 ES0701 NTE CIPP & CUBES $11,400.00 NTE PSA #15 -09 -05 EMH &T INC. COTA PARK & RIDE AT BRIGHT ROAD 144018 ET1411 $126,869.00 1►��►C.TiC.7�'i� 2014 Log for Professional Service Contracts Page 1 Contract No. Contractor Project Description PO# Addendum Addendum Total Contract CONTRACT Amount Amount PSA #14 -01 -11 PATRICK VALENTE PRV CONSULTING - EXTENDING EXISTING NTE CONTRACT $48,491.00 NTE PSA #14 -02 -09 STUDIO GRAPHIQUE INC SIGN & GRAPHICS PLAN REVIEW SERVICE HRLY RATE $140.00 /HR PSA #14 -03 -05 DIXION ENGINEERING AVERY ROAD WATER TOWER TECHNICAL NTE $3,000.00 INC SERVICE PSA #14 -04 -15 NANCY RICHISON COMMUNICATION CONSULTANT NTE $30,000.00 PSA #14 -05 -15 BILL WALKER GRAPHIC DESIGN CONSULTANT NTE $30,000.00 PSA #14 -06 -15 SHARED VISION VIDEO SERVICES FOR THE City of Dublin NTE COMMUNICATION INC. $150,000.00 PSA #14 -07 -06 JULIAN & GRUBE, INC AUDITING SERVICE FOR FINANCE NTE $30,000.00 BLANQUERA NTE PSA #14 -08 -11 CONSULTING LLC dba SOCIAL MEDIA CONSULTANT $35,640.00 SOCIAL BOOMERANG LLC PSA #14 -09 -11 AQUARIAN TECHNOLOGY BUSINESS - EDUCATION PARTNERSHIP NTE SYSTEMS CONSULTANT $15,000.00 1►��►C.TiC.7�'i� 2014 Log for Professional Service Contracts Page 2 Contract No. Contractor Project Description PO# Addendum Addendum Total Contract INFRASTRUCTURE FOR DUBLIN Amount Amount PSA #14 -10 -11 THE RIVER GROUP LTD DEVELOPMENT OF THE NETWORK NTE $7,500.00 INFRASTRUCTURE FOR DUBLIN PSA #14 -11 -11 ICE MILLER DUBLINK CONSULTANT NTE $90,000.00 PSA #14 -12 -11 ICE MILLER LEGAL SERVICES FOR CELL TOWER ISSUES & NTE OTHER $60,491.00 PSA #14 -13 -11 GET -U- CONNECTED CHAZ FREUTEL /GET -U- CONNECTED NTE BUSINESS/TECHNOLOGY CONSULTANT $60,491.00 PSA #14 -14 -06 REVENUE & COST COST STUDY CONSULTANT NTE $5,000.00 SPECIALIST LLC PSA #14 -15 -15 MJ2 MARKETING GROUP MARKETING CONSULTANT NTE $10,000.00 PSA #14 -16 -15 MATT SULLIVAN PHOTOGRAPHY SERVICE NTE $5,000.00 PSA #14 -17 -11 COLUMBUS FIBERNET FIBER CONSULTANT NTE $10,000.00 PSA #14 -18 -05 EMH &T INC MUIRFIELD VILLIAGE WATER LINE NTE REPLACEMENT PHASE II $45,892.00 1►��►C.TiC.7�'i� 2014 Log for Professional Service Contracts Page 3 Contract No. Contractor Project Description PO# Addendum Addendum Total Contract STRUCTUREPOINT ROAD EXTENSION PHASE II Amount Amount PSA #14 -19 -05 AMERICAN FINAL ENGINEERING & SURVEYING CHURCHMAN NTE STRUCTUREPOINT ROAD EXTENSION PHASE II $235,652.00 PSA #14 -20 -15 KALLNER & ASSOCIATES AFFAIRS /LOBBYIST CONSULTANT NTE $60,000.00 PSA #14 -21 -15 CAPITAL PARTNERSHIP AFFAIRS /LOBBYIST CONSULTANT NTE LLC $84,000.00 PSA #14 -22 -11 PRV CONSULTING CREATION, IMPLEMENTATION OF DUBLIN NTE INTERNATIONAL BUSINESS CENTER $48,491.00 PSA #14 -23 -05 EMH &T JOHN SHIELDS PARKWAY NTE MOONEY ROAD TO TULLER RIDGE $72,235.00 PSA #14 -24 -20 MSA ARCHITECTS DUBLIN PROGRAMMING AND SPACE NEED NTE STUDY $44,600.00 500.00 PSA #14 -25 -04 JAMES BURKHART DUBLIN ARTS CENTER SITE RENOVATION REIMBURSMENT NTE ASSOCIATES INC. INCLUDED IN $10,850.00 P.O PSA #14 -26 -15 FAHLGREN MORTINE MARKETING & COMMUNICATIONS NTE $30,000.00 PSA #14 -27 -05 AMERICAN STRUCTURE FUNDING APPLICATION MORPC & OPWC ET0103 NTE POINT TUTTLE RD EXTENSION /AVERY ROAD WIDENING $18,000.00 1►��►C.TiC.7�'i� 2014 Log for Professional Service Contracts Page 4 Contract No. Contractor Project Description PO# Addendum Addendum Total Contract I270 /US 33 INTERCHANGE Amount Amount PSA #14 -28 -05 CAPITAL PARTNERSHIP TIGER VI GRANT REQUEST ET1401 NTE I270 /US 33 INTERCHANGE $16,800.00 PSA #14 -29 -05 DLZ CONSTRUCTION MARTERIALS TESTING NTE SERVICES EMERALD PARKWAY PHASE 8 $144,589.50 PSA #14 -30 -05 AMERICAN STRUCTURE LEVEL 1 ANIMATION FOR NTE POINT SR161 /RIVERSIDE DRIVE ROUNDABOUT $21,500.00 PSA #14 -31 -04 MKSK COFFMAN PARK PHASE II NTE $96,650.00 PSA #14 -32 -05 GPD GROUP ACADEMIC DRIVE PHASE I NTE $111,7000.00 PSA #14 -33 -23 M +A ARCHITECTS CONCEPT DESIGN RIVER RIDGE SPA PROJECT 75408 ET1403 NTE $10,580.00 NTE $8,400.00 ECO- DESIGN & $500.00 PSA #14 -34 -04 ENGINEERING LTD BRANDON POND FISHING PIER GR1402 REIMBURSABLE EXPENSES PSA #14 -35 -15 SKIP MOSIC BROADCASTING SERVICES NTE $800.00 PSA #14 -36 -09 KOLAR DESIGN INC. DEVELOPMENT OF A STREET SCAPE & NTE WAYFINDING MASTER PLAN $36,800.00 1►��►C.TiC.7�'i� 2014 Log for Professional Service Contracts Page 5 Contract No. Contractor Project Description PO# Addendum Addendum Total Contract PSA #14 -38 -01 MKSK BRIDGE STREET DISTRICT TYPOLGY PROJECT Amount Amount PSA #14 -37 -05 URS CORPORATION MUIRFIELD DRIVE BIKE LANE NTE $253,503.93 PSA #14 -38 -01 MKSK BRIDGE STREET DISTRICT TYPOLGY PROJECT NTE SCOPE $67,434.13 PSA #14 -39 -04 THE OHIO STATE ARCHACOLOGICAL INVESTIGATIONS N/A UNIVERSITY(OSU) AGREEMENT PSA #14 -40 -23 MEACHAM & APEL DESIGN CONSULTANT -RIVER RIDGE SPA NTE ARCHITECTS INC $10,800.00 PSA #14 -41 -14 SWEEP -A -LOT, INC 2014 STREET SWEEPING NTE $54,590.00 PSA #14 -42 -19 ECO- DESIGN DCRC DUMPSTER/COMPACTOR RELOCATION NTE $5,000.00 SYSTEMS BY RICH NTE PSA #14 -43 -19 CUSTODIAL DUBLIN CUSTODIAL SERVICE CONSULTING $43,000.00 ENGINEERING NTE PSA #14 -44 -20 JENNIFER TYREE, NURSE SUMMER CAMP NURSE SERVICE CONTRACT $467/28HR WORK WEEK PSA #14 -45 -12 CARR ENGINEERING VOLUNTEERHUB SERVICES NTE $3,412.00 1►��►C.TiC.7�'i� 2014 Log for Professional Service Contracts Page 6 Contract No. Contractor Project Description PO# Addendum Addendum Total Contract PSA #14 -47 -05 EMH &T, INC DALE DRIVE TULLER RIDGE CONNECTOR Amount Amount PSA #14 -46 -05 EMH &T, INC RIVERSIDE DRIVE REALIGNMENT FINAL DESIGN NTE $479,650.00 PSA #14 -47 -05 EMH &T, INC DALE DRIVE TULLER RIDGE CONNECTOR NTE $284,103.00 PSA #14 -48 -05 AMERICAN SR 161 & RIVERSIDE DRIVE ROUNDABOUT NTE STRUCTUREPOINT FINAL DESIGN $366,278.00 PSA #14 -49 -05 GBC CONSULTING, LLC BRIDGE STREET CIVIC CORE NTE $46,800.00 PROGRAM MANAGEMENT CONSULTANT (PMC) NTE PSA #14 -50 -01 GPD PUBLIC INFRASTRUCTURE $399,952.00 PSA #14 -51 -05 EMH &T BRIDGE STREET DISTIRICT NTE GENERAL SERVICE $50,000.00 AVERY /BLAZER PKWY WATER TANKS NTE PSA #14 -52 -05 DIXION ENGINEERING INSPECTION SERVICE $32,604.00 AMERICAN LEVEL 1 ANIMATION FOR US 33/I270 NTE PSA #14 -53 -05 STRUCTUREPOINTE INTERCHANGE $35,000.00 PSA #14 -54 -05 URS CORPORATION STORM SEWER IMPROVEMENTS -2 AREAS/ NTE 5 LOCATIONS $69,500.00 1►��►C.TiC.7�'i� 2014 Log for Professional Service Contracts Page 7 Contract No. Contractor Project Description PO# Addendum Addendum Total Contract SERVICES, INC Amount Amount PSA #14 -55 -05 STANTEC CONSULTING HOUCHARD ROAD BUSINESS PARK NTE SERVICES, INC $213,500.00 PSA #14 -56 -05 URS CORPORATION WATER BOOSTER STATION EVALUATION NTE $23,600.00 PSA #14 -57 -05 URS CORPORATION GLICK ROAD SHARED USE PATH SECTION 1 NTE DAVINGTON DRIVE TO MUIRFIELD DRIVE $118,658.71 WATER TANK MAINTENANCE INSPECTION NTE PSA #14 -58 -05 DIXON ENGINEERING INC SERVICE TARTAN, DARREE FIELDS, BLAZER $12,165.00 PARKWAY, AVERY PARK PSA #14 -59 -05 URS CORPORATION SHARED USE PATH CONNECTIVITY NTE $99,937.45 PSA #14 -60 -04 SPOHN RANCH INC SKATE PARK EQUIPMENT & BUILD SERVICES NTE $23,750.00 PSA #14 -61 -14 POD LLC DUBLIN OFFICE PARKING STUDY PHASE ONE NTE TASK SUMMARY $24,150.00 PSA #14 -62 -23 MKSK STUDIOS NE QUADRANT OF HISTORIC DUBLIN WEST SIDE NTE PLANNING STUDY $92,446.91 PSA #1463 17 AFFION PUBLIC LLC INFORMATION TECHNOLOGY DIRECTOR NTE SEARCH FOR HIRE $21,000.00 1►��►C.TiC.7�'i� 2014 Log for Professional Service Contracts Page 8 Contract No. Contractor Project Description PO# Addendum Addendum Total Contract PSA #14 -64 -13 SCHAPPA ARCHITECTS, COMMERCIAL AND RESIDENTIAL PLANS Amount Amount 1►��►C.TiC.7�'i� FEINKNOPF MACIOCE PSA #14 -64 -13 SCHAPPA ARCHITECTS, COMMERCIAL AND RESIDENTIAL PLANS NTE EXAMINATION SERVICES $10,000.00 INC M.P. KELLEHER & NTE $60.00 PSA #14 -65 -13 ASSOCIATES, INC BACKUP ELECTRICAL INSPECTION SERVICE HOURLY RATE UNITED AMERICAN PSA #14 -66 -06 CAPITAL CORPORATION INVESTMENT CONSULTANT NTE $45,000.00 UACC PSA #14 -67 -23 MKSK STUDIOS BRIDGE STREET DISTRICT PLANNING NTE CONTINUING SERVICES CONTRACT $25,000.00 ECO- DESIGN & DUBLIN SPRING SHELTER AND FOUNDATION NTE PSA #14 -68 -04 ENGINEERING LTD RENOVATION $4,800.00 PSA #14 -69 -07 NBBJ PROGRAMMING DUBLIN ARTS COUNCIL AND NTE DUBLIN CONVENTION AND VISTORS BUREAU $16,400.00 ECO- DESIGN & DONEGALCLIFFS PLAYGROUND DRAINAGE NTE PSA #14 -70 -04 ENGINEERING LTD MITIGATION & RENOVATION PROJECT $9,600.00 CONCEPTUAL DESIGN FOR SHARED FACILITY NTE PSA #14 -71 -17 NBBJ BETWEEN CML DUBLIN, THE DCVB $22,250.00 PSA #14 -72 -11 COLUMBUS FIBERNET METRO PLACE FIBER BUILD OUT NTE $139,760.00 1►��►C.TiC.7�'i� 2014 Log for Professional Service Contracts Page 9 Contract No. Contractor Project Description PO# Addendum Addendum Total Contract Amount Amount PSA #1473 -09 WALKER PARKING PARKING OPERATIONS STUDY SERVICE FOR CONSULTANT BRIDGE STREET DISTRICT PARKING 1►��►C.TiC.7�'i� NTE $52,000.00 2014 Log for Professional Service Contracts Page 10 Contract No. Contractor Project Description PO# Addendum Addendum Total Contract Assigned Amount Amount Addendum Contract No. Contractor Project Description PO No. Addendum Addendum Total Contract Assigned Amount Amount PSA #14 -23 -05 EMH &T JOHN SHIELDS PARKWAY 140025 $24,100.00 I $96,335.00 MOONEY ROAD TO TULLER RIDGE PSA #14 -38 -01 MKSK BRIDGE STREET DISTRICT TYPOLOGY 142288 $29,080.00 I $96,514.00 PROJECT SCOPE PSA #14 -28 -05 CAPITAL PARTNERSHIP TIGER VI GRANT REQUEST I270 /US 33 141252 $4,200.00 I $21,000.00 INTERCHANGE PSA #14 -48 -05 AMERICAN SR 161 /RIVERSIDE DRIVE 142062 $4,440.00 I $370,678.50 STRUCTUREPOINTE, INC ROUNDABOUT FINAL DESIGN PSA #14 -36 -09 KOLAR DESIGN INC City of Dublin WAY FINDING PROJECT 141469 $17,895.00 I $54,695.00 PSA #14 -36 -09 KOLAR DESIGN INC City of Dublin WAY FINDING PROJECT 141469 70 050.00 II 124 745.00 PSA #14 -51 -05 EMH &T BRIDGE STREET DISTRICT GENERAL 142260 $11,000.00 I $61,000.00 SERVICES PSA #14 -53 -05 AMERICAN LEVEL 1 ANIMATION FOR US 33/1270 142628 $10,247.50 I $45,247.50 STRUCTUREPOINT INC INTERCHANGE PSA #14 -50 -01 GPD GROUP PROGRAM MANAGEMENT CONSULTANT 142628 $181,646.40 I $581,598.40 PUBLIC INFRASTRUCTURE PSA #14 -46 -05 EMH &T RIVERSIDE DRIVE REALIGNMENT 142060 $94,016.00 I $573,666.00 FINAL DESIGN PSA #14 -50 -01 GPD GROUP PROGRAM MANAGEMENT CONSULTANT 142628 $26,912.00 II $608,510.40 PUBLIC INFRASTRUCTURE PSA #14 -48 -05 AMERICAN SR 161 & RIVERSIDE DRIVE 142062 $26,400.00 II $397,078.50 STRUCTUREPOINT ROUNDABOUT FINAL DESIGN PROGRAM MANAGEMENT CONSULTANT 142287 $1,578,314.80 III $2,186,825.20 PSA #14 -50 -01 GPD PMC PUBLIC INFRASTRUCTURE NTE =Not To Exceed 2014 Log for Professional Service Contracts Page 11 Contract No. Contractor Project Description PO# Addendum Addendum Total Contract Total Contract Amount Amount Amount Addendum Contract No. Contractor Project Description PO No. Addendum Addendum Total Contract Assigned Amount Amount STUDIO GRAPHIQUE SIGN & GRAPHICS PLAN REVIEW 141790 EXTENDED I NO AMOUNT PSA #14 -02 -09 INC SERVICE CONTRACT CHANGE TO 12/31/15 PSA #14 -51 -05 EMH &T BRIDGE STREET DISTRICT 142260 $50,000.00 II $111,000.00 GENERAL SERVICES AMERICAN FINAL ENGINEERING & SURVEYING PSA #14 -19 -05 CHURCHMAN ROAD EXTENSION 134252 $12,000.00 I $248,000.00 STRUCTUREPOINT PHASE II PSA #14 -46 -05 EMH &T RIVERSIDE DRIVE REALIGNMENT FINAL 142060 $83,445.00 II $647,111.00 DESIGN PSA #14 -49 -05 GBC CONSULTING LLC BRIDGE STREET CIVIC CORE 141920 $15,000.00 I $61,800.00 PROFESSIONAL SERVICES PSA #14 -67 -17 MKSK STUDIOS BRIDGE STREET DISTRICT PLANNING 151666 $25,000.00 I $50,000.00 CONITNUING SERVICES CONTRACT PSA #14 -36 -09 KOLAR DESIGN, INC DEVELOPMENT OF A STREET SCAPE & 141469 $35,509.00 III $160,254.00 WAYFINDING MASTER PLAN PSA #14 -48 -05 AMERICAN SR 161 & RIVERSIDE DRIVE 142062 $330,397.00 III $727,475.50 STRUCTUREPOINT ROUNDABOUT FINAL DESIGN JOHN SHIELDS PARKWAY $13,900.00 II $110,235.00 PSA #14 23 05 EMH &T MOONEY ROAD TO TULLER RIDGE 140025 JOHN SHIELDS PARKWAY $7,400.00 III $117,675.00 PSA #14 23 05 EMH &T MOONEY ROAD TO TULLER RIDGE 140025 PSA #14 -57 -05 URS CORPORATION GLICK ROAD SHARED -USE PATH 134207 $26,576.20 I $145,234.37 DAVINGTON DRIVE TO MUIRFIELD DR 1►1111:13101n@ Nr@1Wr 2014 Log for Professional Service Contracts Page 12 Contract No. Contractor Project Description PO# Addendum Addendum Total Contract PSA #14 -19 -05 AMERICAN STRUCTUREPOINT FINAL ENGINEERING & SURVEYING CHURCHMAN ROAD EXTENSION PHASE II 134252 Amount II Amount 1►��►C.TiC.7�'i� Addendum PSA #14 -19 -05 AMERICAN STRUCTUREPOINT FINAL ENGINEERING & SURVEYING CHURCHMAN ROAD EXTENSION PHASE II 134252 $44,020.00 II $292,020.00 1►��►C.TiC.7�'i� 2014 Log for Professional Service Contracts Page 13 Contract No. Contractor Project Description PO# Addendum Addendum Total Contract Amount Amount 1►��►C.TiC.7�'i� 2015 Log for Professional Service Contracts Page 2 1►��►C.TiC.7�'i� DUBLIN ENTREPRENEURIAL CENTER (DEC) NO PROJECT Total Contract No. Contractor Project Description # Project Contract CONSULTANT OF RESEARCHING & WRITING NO PROJECT Amount 1►��►C.TiC.7�'i� DUBLIN ENTREPRENEURIAL CENTER (DEC) NO PROJECT NTE PSA #15 -10 -11 GET -U- CONNECTED FACILITY & TENANT MANAGEMENT 150637 NUMBER $149,600.00 CONSULTANT OF RESEARCHING & WRITING NO PROJECT NTE PSA #15 11 15 NANCY RICHISON SCRIPTS FOR THE CITY OF DUBLIN 150573 NUMBER $30,000.00 PSA #15 -12 -15 SHARED VISION VIDEO SERVICES FOR THE CITY OF DUBLIN 150576 NO PROJECT NTE COMMUNICATION INC NUMBER $202,400.00 PSA #15 -13 -15 MJ2 MARKETING LLC MARKETING CONSULTANT 150574 NO PROJECT NTE NUMBER $12,240.00 PSA #15 -14 -15 CAPITAL PARTNERSHIP AFFAIRS /LOBBYIST CONSULTANT 150090 NO PROJECT NTE LLC NUMBER $60,000.00 PSA #15 -15 -15 KALLNER & ASSOCIATES DUBLIN COMMUNICATION CONSULTANT 150207 NO PROJECT NTE NUMBER $60,000.00 THE PUBLISHING 150622/ NO PROJECT NTE PSA #15 -16 -15 GROUP LTD /CITY SCENE DUBLIN LIFE MAGAZINE $2,300.00 MEDIA 150724 NUMBER Additional PSA #15 -17 -15 WALKER DESIGN & GRAPHIC DESIGN CONSULTANT 150577 cost@ $575.00 NTE MARKETING LLC $30,000.00 per page 150321/ NO PROJECT NTE PSA #15 -18 -15 ERIC GEORGE PHOTOGRAPHY SERVICE 152258 NUMBER $5,000.00 1►��►C.TiC.7�'i� 2015 Log for Professional Service Contracts Page 3 PSA #15 19 16 ASSETWORKS LLC ASSETWORKS SOFTWARE AMP RISK 151586 NO PROJECT Total Contract No. Contractor Project Description # Project Contract AQUARIAN CONSULTANT FOR BUSINESS /EDUCATION NO PROJECT Amount PSA #15 19 16 ASSETWORKS LLC ASSETWORKS SOFTWARE AMP RISK 151586 NO PROJECT NTE MANAGEMENT MODULE NUMBER $4,300.00 AQUARIAN CONSULTANT FOR BUSINESS /EDUCATION NO PROJECT NTE PSA #15 -20 -11 TECHNOLOGY SYSTEMS COMMUNITY ON ISSUES AND ACTIVITIES 150638 NUMBER $15,000.00 REV1 VENTURES/ MANAGAER OF THE TECHSTART PROGRAM NO PROJECT NTE PSA #15 -21 -11 TECHCOLUMBUS AND ENHANCE ENTEREPRENEURIAL SERVICE 150639 NUMBER $200,000.00 PSA #15 -22 -04 MKSK STUDIOS RIVERSIDE PARK DESIGN SERVICE 150933 GR1303 NTE $910,657.31 CONSULTANT OF SUBDIVISION NO PROJECT NTE PSA #15 23 09 CLARION ASSOCIATES REGULATIONS 151001 NUMBER $35,000.00 PSA #15 -24 -09 HIGHER GROUND COLUMBUS METRO DUBLIN LIBRARY 151081 NO PROJECT NTE GREEN ROOFS LLC GREEN ROOF SERVICE NUMBER $9,500.00 US 33/I -270 INTERCHANGE IMPROVEMENTS NTE PSA #15 -25 -04 CT CONSULTANTS LANDSCAPE AND IRRIGATION SYSTEM 151182 ET1401 $32,750.00 GALLAGHER BRIEF ASSESSMENT OF THE CITY'S NO PROJECT NTE PSA #15 -26 -17 CONSULTING GROUP COMMUNICATION AND PUBLIC RELATIONS 151432 NUMBER $16,100.00 INC. PSA #15 -27 -11 PRV CONSULTING DUBLIN INTERNATIONA BUSINESS CENTER 151173 NO PROJECT NTE NUMBER $54,000.00 1►��►C.TiC.7�'i� 2015 Log for Professional Service Contracts Page 4 PSA #15 -28 -05 STANTECH CONSULTING RINGS RD SHARED -USE PATH FRANTZ RD TO 151109 AT1504 Total Contract No. Contractor Project Description # Project Contract AVERY RD AND BRAND RD PRELIMINARY Amount PSA #15 -28 -05 STANTECH CONSULTING RINGS RD SHARED -USE PATH FRANTZ RD TO 151109 AT1504 NTE DUBLIN RD PRELIMINARY DESIGN $25,690.00 AVERY RD AND BRAND RD PRELIMINARY NTE PSA #15 -29 -05 BURGESS & NIPLE INC. DESIGN 151183 ET1406 $50,200.00 PSA #15 -30 -15 SAPERSTEIN SURVEY CONSULTLANT FOR CITY OF DUBLIN 150575 NO PROJECT NTE ASSOCIATES INC NUMBER $19,900.00 NTE PSA #15 -31 -04 ECO- DESIGN & DARREE FIELDS NEW PARKING AND GRADING 151082 GR9901 $18,000.00 ENGINEERING LTD IMPROVEMENTS COSGRAY RD THE LAKE DOCTORS, NO PROJECT NTE PSA #15 -32 -04 INC. 2015 POND MAINTENANCE CONTRACT 151304 NUMBER $17,465.00 PSA #15 -33 -19 SCHORR ARCHITECTS PARTIAL ROOF REPLACEMENT RECREATION 143735 AB1403 NTE INC. CENTER $37,000.00 THE COLLECTIVE NO PROJECT NTE PSA #15 -34 -08 GENIUS LLC COUNCIL RETREAT SPEAKER 151321 NUMBER $4,000.00 NTE PSA #15 -35 -05 TRANSMAP CORP PAVEMENT CONDITION SURVEY 151277 PP0803 $56,808.44 PSA #15 -36 -18 CCG SYSTEMS FLEET MANAGEMENT SOLUTION (FASTER) 151348 AT1501 NTE $86,200.00 1►��►C.TiC.7�'i� 2015 Log for Professional Service Contracts Page 5 1►��►C.TiC.7�'i� FEINKNOPF MACIOCE COMMERCIAL & RESIDENTIAL PLAN RIVIEW $78.00 PER Total Contract No. Contractor Project Description # Project Contract TYLER TECHNOLOGIES 151651 Amount 1►��►C.TiC.7�'i� FEINKNOPF MACIOCE COMMERCIAL & RESIDENTIAL PLAN RIVIEW $78.00 PER NTE PSA #15 -37 -13 SCHAPPA ARCHITECTS SERVICE 150182 HOUR $10,000.00 TYLER TECHNOLOGIES 151651 NTE PSA #15 -38 -18 INC. SOFTWARE PRODUCTS & SERVICES 151694 AI1501 $522,914.00 151695 PSA #15 39 17 WEBB MANANGEMENT PERFORMING ARTS FACILITY FEASIBILITY 151510 AB1301 NTE SERVICES INC. STUDY 151945 $55,100.00 RESIDENTIAL & COMMERCIAL PLAN REVIEW $90.00 PER NTE PSA #15 -40 -13 M +A ARCHITECTS SERVICE 151916 HOUR $10,000.00 NTE PSA #15 -41 -05 EMH &T INC JOHN SHIELDS PARKWAY PHASE 2 151795 ET1409 $88,610.00 PSA #15 -42 -15 SKIP MOSIC RADIO BROADCASTING SERVICE 151568 NO PROJECT NTE NUMBER $800.00 FEASIBILITY STUDY IMPROVEMENTS TO NTE PSA #15 -43 -19 SPGB ARCHITECTS LLC COFFMAN PARK PAVILION 152420 AB1501 $6,500.00 NTE PSA #15 -44 -04 SMBH INC. WATCH HOUSE SCULPTURE CAD DRAWING 151809 AR1501 $1,600.00 PSA #15 -45 -11 POD DESIGN LLC. DUBLIN OFFICE PARKING STUDY PHASE 2 151258 NO PROJECT NTE TASK SUMMARY NUMBER $18,200.00 1►��►C.TiC.7�'i� 2016 Log for Professional Service Contracts Page 6 1►��►C.TiC.7�'i� REVISE PROGRAMMING DOCUMENT FOR Total Contract No. Contractor Project Description # Project Contract Amount 1►��►C.TiC.7�'i� REVISE PROGRAMMING DOCUMENT FOR PSA #15 -46 -17 NBBJ COLUMBUS METRO LIBRARY DUBLIN BRANCH 151946 AB1301 NTE $8,500.00 BLDG SCHORR ARCHITECTS NTE PSA #15 -47 -19 INC CONNIE BARN MAINTENANCE REPAIRS 152155 AB1501 $7,500.00 PSA #15 -48 -01 CONTRACT SWEEPERS 2015 STREET SWEEPING 151921 NO PROJECT NTE AND EQUIPMENT NUMBER $75,815.00 PSA #15 -49 -19 MOODY NOLAN MASTER PLANNING / FACILITY 152050 AB1501 NTE $34,360.00 MARATHON TECHICAL 153127 NTE PSA #15 50 03 SERVICE USA, INC GROUND DISPENSER FILTER PANELS 153741 AV 1505 $52,000.00 MICHAEL SCHUSTER PSA #15 -51 -02 ASSOCIATES INC. JUSTICE CENTER ADDITION AND 152355 NO PROJECT NTE RENOVATIONS NUMBER $620,000.00 DBA: MSA ARCHITECTS COFFMAN PARK PHASE 2 CONSTRUCTION NTE PSA #15 -52 -04 MKSK STUDIOS ADMINISTRATION SERVICES 152086 GR9902 $33,605.00 CONCEPTUAL MASTER PLAN CITY OF DUBLIN NTE PSA #15 -53 -19 KOLAR NORTH AMERICA JUSTICE CENTER 152254 AB1503 $15,750.00 PSA #15 -54 -05 EMH &T INC FLOW MONTERING SANITARY SEWER 152212 NO PROJECT NTE NUMBER $45,216.00 1►��►C.TiC.7�'i� 2015 Log for Professional Service Contracts Page 7 1►��►C.TiC.7�'i� SCIOTO RIVER FLOOD HAZARD IMPACT Total Contract No. Contractor Project Description # Project Contract ( BSD) PROJECT Amount 1►��►C.TiC.7�'i� SCIOTO RIVER FLOOD HAZARD IMPACT PSA #15 -55 -05 EMH &T INC STUDY - PROPOSED BRIDGE STREET DISTRICT 152250 AB1301 NTE ( BSD) PROJECT $35,000.00 MUIRFIELD DRIVE AND MEMORIAL DRIVE NTE PSA #15 -56 -05 GPD GROUP ALTERNATIVE ANALYSIS 152249 ET1402 $62,830.00 FOR EACH NTE PER INDEPENDENT GOVERNMENT AFFAIRS INCORRECT CORRECTION PSA #15 -57 -06 DALENE M. PRIDE CONSULTANT FOR OHIO BUREAU OF MOTER 152414 NON -IRP AND $13.50 NTE RECORDS AUDIT TRUCK $3000.00 REGISTRATION NO PROJECT NTE PSA #15 -58 -05 PRIME AE GROUP INC 2015 CONSTRUCTION INSPECTION SERVICE 152406 NUMBER $87,400.00 SYSTEM BY RICH QUALITY CONTROL CONSULTING & TRAINING 152632/ NO PROJECT NTE PSA #15 -59 -19 CONSULTING LLC CUSTODIAL SERVICE 152633 NUMBER $48,450.00 NO PROJECT NTE PSA #15 -60 -09 MKSK BRIGHT ROAD AREA PLAN UPDATE 152677 NUMBER $32,000.00 PSA #15 -61 -05 AMERICAN AVERY ROAD WIDENING -NORTH PHASE 152852 ET1402 NTE STRUCTUREPOINT CRAMER DITCH TO WOENER TEMPLE DR $465,943.00 PSA #15 -62 -17 3 POINT CONSULTING PROCESS IMPROVEMENT CONSULTING 153418 NO PROJECT NTE LTD PARTNERSHIP NUMBER $5,200.00 MYERS- BRIGGS TYPE FOR DUBLIN NO PROJECT NTE PSA #15 63 17 INTUITIVE CONCEPTS LEADERSHIP STAFF RETREAT 152724 NUMBER $2,675.00 1►��►C.TiC.7�'i� 2015 Log for Professional Service Contracts Page 8 1►��►C.TiC.7�'i� PREVENTIVE MAINTENANCE OF THE Total Contract No. Contractor Project Description # Project Contract NUMBER Amount 1►��►C.TiC.7�'i� PREVENTIVE MAINTENANCE OF THE PSA #15 -64 -14 WINELCO INC. WYANDOTTE WOODS SANITARY SEWER 152831 NO PROJECT NTE NUMBER $26,820.00 PUMP STATION HYLAND -CROY ROAD / MCKITRICK ROAD NTE PSA #15 -65 -05 DLZ OHIO, INC ROUNDABOUT DESIGN 152722 ET0809 $203,700.00 PSA #15 -66 -05 MS CONSULTANTS INC STORMWATER MAINTENANCE PROGRAM 152812 NO PROJECT NTE NUMBER $59,994.00 PSA #15 -67 -05 EMH &T INC DEAR RUN SSES REPORT 152814 NO PROJECT NTE NUMBER $39,160.00 PSA #15 -68 -05 EMH &T INC PUMP STATION MASTER PLAN 152813 NO PROJECT NTE NUMBER $19,844.00 ncnn Ern CI CIIDh DUBLIN TAI L ICTIGE GENTCn N Il D CVD4CT�I / CPIII \ /4 TTIlPI i52252 B PC) GPEN �� NTE rnr#15 CLOSED D DD CI"IINCTDl 1I"T_GN PWASE GREEMENT I PqG INT THIS V non on $67,95q.00 PROFESSIONAL SERVICE PSA #15 -71 -19 INDUSTRIARIES INC JUSTICE CENTER ADDITION RENOVATION 152972 AB1503 NTE (PSI) CONSTRUCTION INSPECTION SERVICE $37,748.00 PSA #15 -72 -05 EMH &T INC COTA PARK & RIDE AT DALE DRIVE DESIGN 152981 ET1411 NTE SERVICE $56,483.00 NORTH RIVERVIEW STREET EXTENSION NTE FPSA#15-73-05 EMH &T INC DESIGN SERVICE 152982 ET1614 $28E,459.00 1►��►C.TiC.7�'i� 2015 Log for Professional Service Contracts Page 9 PSA #15 -74 -19 KOLAR DESIGN INC BRANDED ENVIRONMENTS AND WAYFINDING 153064 AB1503 Total Contract No. Contractor Project Description # Project Contract PERIMETER DR SHARED -USE PATH AVERY- Amount PSA #15 -74 -19 KOLAR DESIGN INC BRANDED ENVIRONMENTS AND WAYFINDING 153064 AB1503 NTE SIGNAGE FOR JUSTICE CENTER BLDG $39,700.00 PERIMETER DR SHARED -USE PATH AVERY- NTE PSA #15 -75 -05 AECOM INC MUIRFIELD DRIVE TO HOLT ROAD 153057 AT1504 $78,784.00 PSA #15 -76 -05 AECOM INC DUBLIN ROAD SHARED -USE PATH 153058 AT1504 NTE TUTTLE RD TO LIMESTONE RIDGE DR $32,278.00 SHIER -RINGS RAD SHARED -USE PATH PSA #15 -77 -05 AECOM INC AVERY ROAD TO EASTERN PROPERTY LINE 153059 AT1504 NTE $19,634.60 OF 6399 SHIER -RINGS RD DC AlamIIKB l] A /TGH HG IOC EST- G'/TIGN 1� J € C 7 / / $7,900. 00 PSA #15 -79 -05 BURGESS & NIPLE INC AVERY - MUIRFIELD DR 153055 ET0104 NTE NORTH CORRIDOR IMPROVEMENT $624,025.00 STRAWSE PAVING CO. RIVERSIDE DRIVE SHARED -USE PATH NTE PSA #15 -80 -05 I NC. THADDEUS KOSCIUSZKO PARK TO TONTI 153131 AT1507 $63,947.95 DRIVE RESOURCE PAVEMENT EVALUATION & DESIGN NO PROJECT NTE PSA #15 -81 -05 INTERNATIONAL INC. RECOMMENDATION 153162 NUMBER $18,930.00 PSA #15 82 09 KOLAR DESIGN GATEWAY STRATEGY AND CONCEPTUAL PLAN 153457 NO PROJECT NTE NUMBER $42,100.00 1►��►C.TiC.7�'i� 2015 Log for Professional Service Contracts Page 10 PSA #15 -83 -04 EMH &T INC DARREE FIELDS PUMP STATION UPGRADES 153314 GR9901 Total Contract No. Contractor Project Description # Project Contract EMPLOYEE MERCHANDISE ORDER -410 NO PROJECT Amount PSA #15 -83 -04 EMH &T INC DARREE FIELDS PUMP STATION UPGRADES 153314 GR9901 NTE $5,300.00 EMPLOYEE MERCHANDISE ORDER -410 NO PROJECT NTE PSA #15 -84 -15 M! SPECIALTY ADV, INC. COMMUNICATION TEAM PULLOVERS 153438 NUMBER $1000.00 MCKAY LODGE FINE PSA #15 -85 -04 ARTS CONSERVATION PUBLIC ART MAINTENANCE 153370 NO PROJECT NTE NUMBER $10,917.00 LABORTORY INC PSA #15 -86 -09 MKSK JOHN SHIELDS PARKWAY UPDATE GREENWAY 153511 NO PROJECT NTE CONCEPT NUMBER $25,000.00 COFFMAN PARK PEDESTRIAN BRIDGE ART NO PROJECT NTE PSA #15 87 04 KATHLEEN LOLLY WORK 153607 NUMBER $35,400.00 PSA #15 -88 -15 ROBERT MCCORMICK PHOTOGRAPHY REQ #81978 NO PROJECT NTE NUMBER $2000.00 2015 -2016 BIRTHDAY PARTY INSTRUCTOR 150614 $120.00 PER NTE PSA #15 -89 -20 BRICKS4KIDZ PROGRAM AGREEMENT 153304 PARTY $8,870.00 HIGH STREET AND LIBRARY ROADWAYS NTE PSA #15 -90 -05 EMH &T INC DESIGN HIGH, ROCK CRESS, FRANKLIN, REQ #82033 ET1610 $558,817.00 NORTH AND BRIDGE STREETS PSA #15 -91 -11 PLUG SMART ENERGY SERVICES CONSULTANT AGREEMENT NTE $48,000.00 1►��►C.TiC.7�'i� 2015 Log for Professional Service Contracts Page 11 PSA #15 -92 -04 COLUMBUS FIBERNET POLICE DEPARTMENT DUCT RELOCATION 153382 GR9902 NTE $28,303.64 1►��►C.TiC.7�'i� Total Contract No. Contractor Project Description # Project Contract Amount PSA #15 -92 -04 COLUMBUS FIBERNET POLICE DEPARTMENT DUCT RELOCATION 153382 GR9902 NTE $28,303.64 1►��►C.TiC.7�'i� 2015 Log for Professional Service Contracts Page 12 Addendum Contract No. Contractor Project Description PO No. Addendum Total Contract No. Contractor Project Description # Project Contract Amount PSA #15 -41 -05 EMH &T JOHN SHIELDS PARKWAY PHASE 2 Amount Addendum Contract No. Contractor Project Description PO No. Addendum Addendum Total Contract Assigned Amount Amount PSA #15 -41 -05 EMH &T JOHN SHIELDS PARKWAY PHASE 2 151795 $384,385.00 I $472,995.00 PSA #15 -41 -05 EMH &T JOHN SHIELDS PARKWAY PHASE 2 151795 - ($532.78) II $472,462.22 RINGS RD SHARED -USE PATH FRANTZ 151109 $3,200.00 I $28,890.00 PSA #15 -28 -05 STANTECH CONSULTING RD TO DUBLIN RD PRELIMINARY DESIGN o tenon DUBLIN 9YSTIGE GE.WER i52252 1 $11;,96;.99 $181,917.00 -n CLOSED PREGGPISTR GTIG i PHASE nGnNT PSA #15 -41 -05 EMH &T JOHN SHIELDS PARKWAY PHASE 1 151795 $384385.00 I $472,995.00 HOLDER - WRIGHT PARK 150171 12,000.00 I $113,600.00 PSA #15 -02 -04 CT CONSULTANT INC CONSTRUCTION VISITOR ORIENTATION SPACE 2015 CONSTRUCTION INSPECTION 152406 25,000.00 I $45,000.00 PSA #15 58 05 PRIME AE SERVICE CONSULTANT OF RESEARCHING & 152459 6000.00 I $36,000.00 PSA #15 -11 -15 NANCY RICHISON WRITING SCRIPTS FOR THE CITY OF DUBLIN PSA #15 -48 -01 CONTRACT SWEEPERS 2015 STREET SWEEPING 151921 3000.00 I $78,815.00 AND EQUIPMENT 1►��►C.TiC.7�'i� 2015 Log for Professional Service Contracts Page 13 PROFESSIONAL SERVICE AGREEMENT DEPARTMENT CODE# (PSA# YR- ORDER- DEPT #) 01- PUBLIC WORKS 12- EVENTS ADMINISTRATION 02- POLICE Total Contract No. Contractor Project Description # Project Contract 06- FINANCE 17 -CITY MANAGER 07- COURT /MAYOR'S COURT 18- INFORMATION TECHNOLOGY 08- LEGISLATION /COUNCIL Amount PROFESSIONAL SERVICE AGREEMENT DEPARTMENT CODE# (PSA# YR- ORDER- DEPT #) 01- PUBLIC WORKS 12- EVENTS ADMINISTRATION 02- POLICE 13- BUILDING STANDARDS 03 -FLEET MANANGEMENT 14- STREETS & UTILITIES 04 -PARKS & RECREATION 15- COMMUNITY RELATIONS 05- ENGINEERING 16 -HUMAN RESOURCE 06- FINANCE 17 -CITY MANAGER 07- COURT /MAYOR'S COURT 18- INFORMATION TECHNOLOGY 08- LEGISLATION /COUNCIL 19- FACILITIES 09- PLANNING 20- RECREATION 10- TAXATION 21- VOLUNTEER RESOURCE 11- ECONOMIC DEVELOPMENT 22 -LEGAL /LAW OFFICE 1►��►C.TiC.7�'i� Office of the City Manager 5200 Prkway* City of Dublin Phone: 614 - 1410.4 0 • Fax:h6 14 -04 10 -449 0 43017-1090 To: Members of Dublin City Council From: Dana L. McDaniel, City Manager Date: November 18, 2015 Initiated By: Angel L. Mumma, Director of Finance Summary Memo Re: Ordinance No. 83 -15, Adopting the Annual Operating Budget for 2016 Ordinance No. 85 -13 authorizes the adoption of the City's 2016 Operating Budget. City Council is reviewing the proposed budget during workshops held on November 9, 2015 and November 18, 2015. Following is a recap of related information from the November 9th workshop. Budoet Adiustmentsr Office of the City Manager — Miscellaneous Accounts (101 -1119) Syntero (Dublin Counseling Center) approached City Council regarding an increase in funding for 2016. City Council approved an additional $75,000 for aging seniors /aging in -place programming to be earmarked for Dublin residents. Also approved was $10,000 for community -based alcohol and other drug prevention programming to be earmarked for Dublin residents. These amounts have been added to the 2016 budget. Hotel /Motel Tax Fund (217) and Convention and Visitors Bureau (804) Currently the Dublin Convention and Visitors Bureau (DCVB) receives 25% of the revenue collected from the City's hotel /motel tax. The DCVB also requested a funding increase. City Council approved a 10% funding increase for the DCVB to be used for sales and marketing campaigns for the City. Text in the budget has been modified to reflect the increase in funding for 2016 for the DCVB to 35 %, and the decrease in funding to the Hotel /Motel Tax Fund to 65 %. The accounting adjustment made was in the Convention and Visitors Bureau Fund where hotel /motel tax collections were increased by $220,000 and decreased by the same amount in the Hotel /Motel Tax Fund. The DCVB's estimated funding in the 2016 budget increased accordingly. Ordinance No. 83 -15 November 18, 2015 Page 2 of 2 Follow-Up Items; City Council requested lists of all professional service agreements signed in 2015. For City Council's review, we've attached the professional service agreement lists from 2015 (to- date) as well as from 2014. Police 214 -1820 In account 2140, City Council asked for the dry cleaning budget amount. As City Council is aware, the FOP contract includes provisions for uniform cleaning at no cost to the member. In any week, a member is entitled to have laundered /cleaned up to ten (10) uniform items. Additionally, each member may have their coat and hat cleaned once per year. Uniform items for non - uniformed members are defined as items of regular work clothing. The City designated a dry cleaning service or services where uniforms are to be cleaned and the City has the exclusive authority to contract for the provisions of such services (section 22.7). Currently, dry cleaning is being done by Dublin Cleaners. For 2016, the bid was won by Swan Cleaners (effective January 1, 2016). The budget for dry cleaning in 2016 is $25,000. In 2014 the City spent $17,500 on dry cleaning for police members. As of October 31, the City has spent approximately $16,000 on dry cleaning. It is estimated that by year end, the City will spend between $19,000 and $20,000 on dry cleaning for FOP members. Recommendation Staff recommends passage of the 2016 budget during the December 7, 2015 meeting of City Council. Emergency language is requested to provide for the ordinance to become effective on January 1, 2016. Office of the City Manager 5200 Emerald Parkwa* City of Dublin Phone: 614.410.4 00 . F x: 6114.4 0.4490 43017-1090 To: Management Team From: Dana L. McDaniel, City Manager Date: August 17, 2015 Initiated By: Angel L. Mumma, Director of Finance Melody Kennedy, Budget Manager Re: Preparation of the 2016 Operating Budget Memo Preparation of the 2016 Operating Budget provides us, as an organization, the opportunity to continue to review the City's operations and determine how we can use our resources most effectively. As always, City Council and the Administration are committed to responsible fiscal stewardship and the continuation of excellent customer service. As you are aware, the City's largest revenue source for operations is income tax revenue. This source comprises over 90% of the City's General Fund operating revenues. Therefore, it is one of the City's key economic indicators that is reviewed when determining the level of growth for the upcoming year. In the 2015 Operating Budget, we projected $81,650,000 in revenue from local income tax. The estimate was based on an assumption of a 5.7% decrease over the 2014 revised revenue estimate determined when the 2015 Operating Budget was approved in December 2014. However, the actual income tax revenue for 2014 exceeded the revised estimate by 1.7 %. The main driver behind the decrease in projected income tax revenue for 2015 was the loss of revenue from Verizon's departure from Dublin. Through the second quarter of 2015, income tax revenues declined 2.92% or $1,382,026. This reduction was driven by an 18.7% decrease in net profits, or approximately $1,620,000. On a positive note, withholding, which is the City's largest source of income tax revenue, remained relatively stable despite the loss of one of the City's largest employers. Looking towards 2016, staff can draw more informed conclusions as to the projected income tax revenues for the year based on collections through the first half of this year. As previously mentioned, the 2015 projection took into account the reduction in revenue from Verizon. Actual revenue reductions have not been as high as anticipated. While remaining conservative, we have revised our 2015 income tax revenues upward by 2% to reflect anticipated revenues of $83,285,000. Nonetheless, this amount still represents a 5.4% decrease over 2014 actual collections. Similar for 2016, we must take into account a reduction in income tax revenue as a result of the loss of Nationwide, which is expecting to begin moving their employees from Dublin to Grandview Heights /Columbus during the second half of 2016. However, we are balancing this loss out with the growth we have seen in our other employers. As a result, we are currently projecting the 2016 income tax revenues to be even with the current 2015 estimate - $83,285,000. Please keep in mind that this amount is not entirely available to be allocated to the City's operating expenditures. Of this amount, 25% is committed to capital improvement projects as established by City Ordinance. 2016 OPERATING BUDGET - CITY OF DUBLIN, OHIO TABLE OF CONTENTS GENERAL OVERVIEW City Manager's Budget Message 1 -1 Mission Statement 1 -9 GFOA Distinguished Budget Presentation Award 1 -10 List of Officials 1 -11 Dublin City Council Goals 1 -12 Dublin Community Profile 1 -15 Principal Business by Employment 1 -17 Demographic and Economic Statistics 1 -18 Form of Government and City Organizational Structure 1 -19 Functional Organizational Chart 1 -21 Staffing Comparison by Function 1 -23 Full -Time Staffing by Work Unit 1 -24 Relationship between Funds and City Work Units 1 -25 FINANCIAL OVERVIEW Financial Management Policies 2 -1 Accounting and Fund Structure 2 -3 Budget Procedures 2 -6 Timeframes for 2016 Operating Budget 2 -8 Summary of All Funds 2 -9 Revenue Projections for 2016 2 -11 Revenue Comparisons - All Funds 2 -18 Revenue Comparisons - General Fund 2 -19 Expenditure and Budget Summary (Recap of 2016 Requests) 2 -20 Expenditure and Budget Summary - General Fund 2 -22 Revenue and Expenditure Summary 2 -23 Comparison of Operating Revenues and Expenditures 2 -28 2016 Appropriations Summary by Expenditure Category - All Funds 2 -29 2016 Appropriations Summary by Expenditure Category - General Fund 2 -30 Debt Administration 2 -31 2016 Debt Service Schedule 2 -33 GENERALFUND City Council 3 -1 Boards and Commissions 3 -3 Office of the City Manager 3 -5 Miscellaneous Accounts /Contingencies 3 -9 Human Resources 3 -13 Community Relations 3 -17 Legal Services 3 -21 Finance Office of the Director of Finance / Fiscal Administration 3 -25 Procurement 3 -28 Transfers and Advances 3 -31 Miscellaneous Accounts 3 -33 Taxation 3 -37 2016 OPERATING BUDGET - CITY OF DUBLIN, OHIO TABLE OF CONTENTS Public Works Office of the Director of Public Works 3 -41 Solid Waste Management 3 -45 Engineering 3 -51 Miscellaneous Accounts (Utilities / Repair & Maintenance) 3 -54 Fleet Management 3 -57 Facilities 3 -63 Development Office of the Director of Development 3 -67 Economic Development 3 -71 Building Standards 3 -77 Planning 3 -83 Parks & Recreation Office of the Director of Parks & Recreation 3 -87 Parks Operations 3 -91 Volunteer Resources 3 -95 Information Technology 3 -99 Court Services 3 -103 Records Management 3 -107 SPECIAL REVENUE FUNDS - aIRaWfellP Street and Utilities Operations 4 -1 Engineering (Transportation Signals and Street Lights) 4 -5 Highway Maintenance (Engineering) 4 -9 Community Recreation Center - Facilities 4 -13 Parks & Recreation Recreation Service 4 -17 Community Recreation Center 4 -21 Cemetery Maintenance 4 -25 Dublin Municipal Pools 4 -29 Events Administration 4 -33 Hotel /Motel Tax Fund 4 -34 Parks Operations Hotel /Motel Tax Fund 4 -41 Taxation Hotel /Motel Tax Fund 4 -43 Mayor's Court Computer Fund /Court Services 4 -45 Permissive Tax Fund 4 -49 Accrued Leave Reserve Fund 4 -53 Police Safety /Communication 4 -57 Education and Enforcement Fund 4 -65 Law Enforcement Trust Fund 4 -69 Wireless 9 -1 -1 4 -73 DEBT SERVICE FUNDS General Obligation Debt Service Fund 5 -1 Special Assessment Debt Service Funds 5 -3 2016 OPERATING BUDGET - CITY OF DUBLIN, OHIO TABLE OF CONTENTS CAPITAL PROJECTS FUNDS Capital Improvements Tax Fund 6 -1 Parkland Acquisition Fund 6 -21 Water Maintenance Fund 7 -1 Street and Utilities 7 -2 Office of the Director of Finance 7 -3 Engineering 7 -5 Sewer Maintenance Fund 7 -7 Street and Utilities 7 -8 Office of the Director of Finance 7 -9 Engineering 7 -11 Merchandising Fund 7 -13 INTERNAL SERVICE FUNDS Employee Benefits Self- Insurance Fund 8 -1 Workers Compensation Self- Insurance Fund 8 -5 J 4 bills) (II.V9111 0 1 01� Unclaimed Monies Fund 9 -1 Dublin Convention and Visitors Bureau fund 9 -2 Agency Fund 9 -2 Central Ohio Interoperable Radio System (COIRS) 9 -2 GLOSSARY OF TERMS 10 -1 THIS PAGE LEFT BLANK INTENTIONALLY I ofDublin ty City of Dublin December 7, 2015 Office of City Manager Dear Members of City Council and Citizens of the City of Dublin, 5200 Emerald Parkway Dublin, Ohio 43017 I am pleased to present to you the Administration's 2016 Operating Budget for review phone 6144104400 and consideration. This budget was developed in accordance with the City Charter, the www.dubrinohlousa.gov annual budget calendar, the stated financial management policies and guidelines of the City, and City Council's currently adopted goals. This budget, like preceding years' budgets, continues to recognize the external economic conditions that demand conservative approaches to managing expenses while delivering high quality services to residents and corporate citizens. A key indicator of the City's financial strength is the General Fund balance . Each year, a primary focus of the budget process has been to ensure that sufficient fund balances are available to provide necessary funding for unanticipated needs or opportunities and to ensure satisfactory cash flow. As a result, the City has implemented a practice of targeting a General Fund year -end balance of at least 50 percent of the General Fund expenditures, including operating transfers. The General Fund balance, as a percentage of expenditures and operating transfers, has increased over the past five years from 75.9% in 2010 to 107.9% in 2014. As a result of decline in income tax revenues coupled with nearly $12 million of advances made to various Tax Increment Financing (TIF) funds to finance capital projects, the fund balance is projected be be 93.6% or $56.88 million at year -end 2015. While a decrease from 2014, this level of reserve remains strong and is considered favorable by the rating agencies and has been highlighted by both Moody's Investors Service and Fitch Ratings as a rationale for the City's Aaa /AAA bond rating, the highest rating available from both agencies. With income tax collections representing the City's most significant revenue source, the financial health of the City is reflective of the health of the City's corporate residents, as employee withholding taxes generally represent over 80% of the total income tax receipts. Based on the loss of one of the City's largest employers, Celloo Partnership (Verizon Wireless), the 2015 original income tax revenue projection reflected a 7.3% reduction over 2014 actual receipts. However, notwithstanding this loss, through the third quarter 2015, total income tax collections had declined just 1.3% as compared to collections through the third quarter 2014. This decline was attributable to net profits, which was down 19.2 %, largely as a result of the loss of Verizon. Withholding, the largest component of income tax revenue, showed an increase of 1.4 %. This speaks to the diversity of our businesses, making us more financially resilient. Continuing with our conservative approach to budgeting, the Administration revised its original projected income tax revenue for 2015 to reflect a 5.4% reduction over 2014 actual receipts. While our 2015 income tax revenue has exceeded expectatons, albeit down from 2014, we continue to be cognizant of the volatility in this revenue stream. In estimating income tax revenue for 2016, Staff has taken into consideration the loss of another large employer, Nationwide Mutual Insurance Company (Nationwide), who will begin moving their employees to a neighboring community in 2016. Since we are aware of the timing of the loss of these jobs, we can, with relative accuracy, anticipate the impact and adjust our budget accordingly. The 2016 estimated income tax revenue reflects no change over the revised 2015 projected revenue. This estimate takes into consideration the loss of withholding from Nationwide while recognizing the growth that has occurred in the remaining businesses within the City throughout 2015. The City of Dublin operates from and administers several different types of funds, including the General Fund, special revenue funds, debt service funds, capital project funds, capital construction funds, enterprise funds, internal service funds, and fiduciary funds. While the General Fund is the City's most prevalent, in order to provide our stakeholders with a concise depiction of operating revenues and expenditures, staff has combined revenue and expenditures from a number of funds to reflect total operating revenues and expenditures. The following funds are included: • General • Street Maintenance and Repair • State Highway • Cemetery • Recreation • Safety • Pool • Hotel /Motel Tax • Enforcement and Education • Law Enforcement • Mandatory Drug Fine • Mayor's Court Computer • Wireless 911 The revenue generated in a number of the special revenue funds is insufficient to cover the expenditures of those funds. As a result, it is necessary for the General Fund to subsidize those operations. The funds which receive revenue from the General Fund are as follows: Street Maintenance and Repair, Cemetery, Recreation, Safety, and the Pool funds. Given the City's dependency on income tax revenues, the philosophy of conservatively estimating revenues has been followed over the years because of the limited control the City has over revenues. Operating revenues have continued to exceed the amount budgeted. In 2015, the estimated operating revenues are projected to be $81.21 million, which represents a 5.5% increase over 2015 budgeted revenues. This increase in actual revenues over projections is attributable to better than expected income tax revenues, as previously discussed, as well as an increase in revenue from licenses and permits, parks and recreation, and special event revenue. In 2016, operating revenues are projected to be $78.13 million, which represents a 1.5% increase over 2015 budgeted operating revenues. An increase in projected income tax revenues (over the original 2015 estimate) contributed to this increase. Operating Revenues (in millions) 2011 2012 2013 2014 2015 2016 Projected Proposed Budgeted $62.84 $65.87 $69.10 $71.70 $76.96 $78.13 Revenues Actual $71.30 $75.67 $80.23 $85.89 $81.21 Revenues The 2016 Operating Budget reflects funding requests totaling $82.47 million in operating expenditures. This represents a 5.2% increase compared to the 2015 Operating Budget. Operating Expenditures (in millions) ' Does not include encumbrances carried forward. 2 Includes anticipated encumbrances. The annual Operating Budget is prepared using conservative revenue and expenditure estimates, which usually results in the projected operating expenditures exceeding operating revenues and the reliance on the existing fund balances to offset the difference or "gap ". However, it is generally anticipated that the gap at the end of the year will likely be less than projected or what typically has occurred is the operating expenditures will actually be less than the operating revenue. When the 2015 Operating Budget was prepared, the projected expenditures were expected to exceed revenue by $1.8 million. However, based on better than expected revenues and expenditures not occurring as planned, the revenues are expected to exceed expenditures by nearly $8.0 million. While the 2016 Operating Budget reflects operating expenditures exceeding operating revenue by $4.3 million, this is not anticipated to be the case. Should expenses exceed revenue, each of the funds have sufficient fund balances to offset any difference. For this reason, the Administration maintains that the 2016 Operating Budget is balanced. $90.00 0 $85.00 $80.00 $75.00 $70.00 $65.00 $60.00 $55.00 $50.00 2011 u0perating Expenditures o0perating Revenue 2012 2013 2014 2015 2016 Projected Proposed 2011 2012 2013 2014 2015 2016 Projected Proposed Budgeted $66.68 $68.10 $71.23 $74.01 $78.37 $82.47 Expenditures' Actual $64.67 $65.88 $67.14 $69.66 .$73.2,F Expenditures Actual Encumbrances $4.69 $3.52 $3.76 $4.48 ' Does not include encumbrances carried forward. 2 Includes anticipated encumbrances. The annual Operating Budget is prepared using conservative revenue and expenditure estimates, which usually results in the projected operating expenditures exceeding operating revenues and the reliance on the existing fund balances to offset the difference or "gap ". However, it is generally anticipated that the gap at the end of the year will likely be less than projected or what typically has occurred is the operating expenditures will actually be less than the operating revenue. When the 2015 Operating Budget was prepared, the projected expenditures were expected to exceed revenue by $1.8 million. However, based on better than expected revenues and expenditures not occurring as planned, the revenues are expected to exceed expenditures by nearly $8.0 million. While the 2016 Operating Budget reflects operating expenditures exceeding operating revenue by $4.3 million, this is not anticipated to be the case. Should expenses exceed revenue, each of the funds have sufficient fund balances to offset any difference. For this reason, the Administration maintains that the 2016 Operating Budget is balanced. $90.00 0 $85.00 $80.00 $75.00 $70.00 $65.00 $60.00 $55.00 $50.00 2011 u0perating Expenditures o0perating Revenue 2012 2013 2014 2015 2016 Projected Proposed The following chart depicts the projected versus actual variance between Operating Revenue and Operating Expenditures from 2011 through 2014, as well as the projected variance for 2015 and 2016: o $17.00 $14.00 $11.00 $8.00 $5.00 $2.00 ($1.00) ($4.00) 2011 2012 2013 2014 2015 2016 u Projected Variance Projected Proposed oActual Variance From the standpoint of maintaining a sufficient level of reserves, if the operating revenues and operating expenditures in 2016 are consistent with the budgeted amounts, the 2016 General Fund year -end balance is projected to be approximately $53.89 million, or 77.6% of the 2016 General Fund expenditures and operating transfers, exceeding the 50% target balance by $19.20 million. This is a reduction of $3.0 million over the estimated 2015 year -end General Fund balance of $56.88 million. High quality services are a community hallmark of Dublin. To provide those services to our residents in the most efficient and effective manner, it is essential for the Administration to maintain appropriate staffing levels given the changing needs of the community. With the staffing changes proposed, the 2016 Operating Budget reflects funding for 387 full -time employees — an increase of two employees over the 2015 authorization level. The additional staffing requested in 2016 supports the longstanding focus area of fiscal health and economic vitality. A focus on economic development programming is essential to our relationships with our business community and the effort to retain, expand and create new businesses and jobs. As we are well aware, these businesses and jobs provide the City with the financial resources needed to continue providing excellent services, maintaining and improving our infrastructure, and providing for new amenities. Within the Division of Economic Development, I am requesting one additional Economic Development Administrator. With this addition, each of the three administrators will be assigned to one of three economic development focus areas within the City — the West Innovation District, legacy office parks, and the Bridge Street District. In order to leverage the City's technology for economic development purposes, I am requesting the addition of one Network Engineer within Information Technology. This request reflects our expansion in a number of service areas (including Dispatching for neighboring communities and support responsibilities within the Dublin Entrepreneurial Center). In the near future, we anticipate additional expansion of network services as we begin providing telecommunications and network services for Washington Township and as the 100 - Gig project expands Dublink throughout our legacy office parks. While revenue was not a primary driver for any of these opportunities, all of these expansions of service from IT represent direct or indirect revenue increases for the City, which offset the cost of the requested position. Over the past year, Directors have been reviewing processes, functions and positions within their respective areas. As a result of those reviews, we have incorporated within the 2016 Operating Budget three reclassifications of existing employees. These reclassifications include the following: Within Community Relations, reclassify one vacant Office Assistant (6.1 or 6.2) to a Public Information Officer (4.3). The City's team of professional journalists serves as the public information /communication officers of 30+ City departments, divisions and special projects. Information on demand (24/7), a heightened level of community outreach, prompt response to community incidents and the increase of information for and about Dublin's best practices and cutting edge services continue to peak at a consistent rate. This reclassification provides the City a "depth of professionalism" and "aligned communication discipline" to support a strategic and pro- active multi- faceted communication plan as well as Dublin's progressive and results- driven leadership team. Our ratio of public information officers to operating departments with the scope and breadth of activity is too low. Reclassifying an existing position will provide better support to these operating departments. Within Finance, reclassify one Accounting Specialist to a Payroll Specialist. The payroll operations for the City are currently handled by two individuals — a Payroll Specialist (4.3) and an Accounting Specialist (5.2). It is the expectation that both of these individuals can process all aspects of payroll in the absence of the other. The job responsibilities are the same for both individuals and as a result, Staff feel that both positions should be classified as a Payroll Specialist, both of whom report to the Deputy Director of Finance. By reclassifying this position /employee, we address the issue of having appropriate depth within this important area. Within Planning, reclassify downward the recently vacated Senior Project Manager (3.3) to a Planner I (4.3). This reclassification creates the opportunity to bring an entry level planner into the department who will support the current planning functions. These include development casework, board and commission staffing, and daily interaction with residents concerning zoning and related matters. This position reports to the Senior Planner charged with managing the current planning team. Additionally, over the past year, the Administration has conducted an evaluation of the administrative support network with the overarching goal of creating a classification with higher progressive knowledge, skills, abilities, and tasks within a common profession. As a result of this evaluation, new classifications for the administrative support staff were created. The 2016 Operating Budget reflects the new job classification titles and the adjusted pay grades. The 2016 Operating Budget also reflects the Council- approved organizational changes made throughout 2015. The revised organizational chart is included for your review on page 1 -21. The budget provides for an overall increase of up to 2.0% for non - bargaining unit salaries as well as the negotiated wage increase for employees covered by each of the three collective bargaining agreements. The agreement with the Fraternal Order of Police provides for a 2.5% wage increase; the agreement with the Fraternal Order of Police — Ohio Labor Council, Inc. provides for a 2.5% increase; and the agreement with the United Steelworkers of America provides for a 1% wage increase for Maintenance Workers and those employees classified as an Auto Mechanic I. The agreement with the United Steelworkers of America expires August 31, 2016 while the others will remain in effect for the entire year. The overall cost of the salary increases is approximately $510,000 ($434,000 for salaries, $76,000 for Medicare and pension costs). Recognizing that pending changes are or likely will be mandated by the federal government regarding health care benefits, including the reduction in the amount of money the City can contribute to employee's health savings accounts, this proposed budget holds the cost of benefits at a level similar to what was provided to employees in 2015. The funding level for single coverage has been increased for 2016 by approximately 17% and for family coverage, approximately 18.5 %. These increases take into account a projected increase in medical claims of 20.7 %, as well as other plan design changes. The incremental cost of the insurance benefits over the 2015 Operating Budget is approximately $1,210,000. The 2016 Operating Budget reflects funding for 248 full -time equivalent (FTE) part -time and seasonal positions, which is a decrease of five over the current staffing. The changes include: • The reduction of one part- time /seasonal employee within Solid Waste Management. • The addition of one intern in Information Technology to provide assistance to Support Services and more specifically, the Dublink project. • A reduction of four part- time /seasonal employees within Streets and Utilities, taking the total from ten to six FTE. The budget for part- time /seasonal staff represents approximately 9,360 work hours and may include more (or less) than six employees at any one time. • A reduction of one part- time /seasonal employee within Recreation. • The additional of one part- time /seasonal employee within Facilitates at the DCRC. This position will assist while a full -time maintenance worker is on military leave for at least six months. • The reduction of one part -time seasonal employee within Sewer Maintenance. From an operational standpoint, employee training and development remain a high priority within the 2016 Operating Budget. Aligned with the City Council Strategic Focus Area of being a Smart Customer - Focused Government, the City has a commitment toward continuous improvement. In order to ensure that we are conducting our operations efficiently, the budget includes funding for a consultant to provide LEAN and Six Sigma training throughout the City. The mission of this program is to make government services simpler, faster, better, and less costly. The Division of Building Standards recently went through a Kaizen event which reviewed their building permit processes. As a result of this exercise, the review services team was able to eliminate their queue of building permit applications and streamline their review process. The funding for the Lean program will result in six Lean Six Sigma Black Belt certifications for City employees along with additional Kaizen events focusing on various processes throughout the organization. Additionally, funds have been included to take advantage of local training opportunities here in Dublin at Ohio University and the Voinivich School of Leadership and Public Affairs for supervisory and leadership training. Recreational programming, to some extent, goes hand -in -hand with economic development. In the latter part of 2016, we will pilot recreational programs for the City's corporate residents and their employees. This not only creates a healthier community, but contributes to the overall "connection" that our companies have with the City. In today's competitive environment, this connection to the community may help influence a company's decision to keep their business here. Additionally, the City is fortunate to have wonderful amenities, such as the Scioto River, which provide tremendous opportunities beyond the traditional municipal recreation services. Leveraging these amenities and providing new opportunities to our residents (both individual and corporate) will strengthen the affinity people have for Dublin. The City's 21" century technology such as DubLink and the 100 -gig project goes hand -in -hand with economic development. With Council's support, we implemented an Intelligent Community Forum's Global Institute for the Study of the Intelligent Community within the City. Funding to host this institute has been incorporated within the Office of the City Manager's budget. The 2016 Operating Budget also appropriates funds to implement the first year of the five -year Capital Improvements Program (CIP), including major and non -major capital expenditures. Capital improvements funded from the Capital Improvements Tax Fund include the construction of the roadway system surrounding the new Dublin branch of the Columbus Metropolitan Library, construction of a restroom facility, parking lot, pedestrian bridge, visitor orientation area and shared use paths at the Holder- Wright Farm and Earthworks, preliminary design costs for the US33 /SR 161 /Post Road Interchange, design of the roadways and sidewalks at the Mid - Century Neighborhood, the implementation of a comprehensive city- wide wayfinding system, design of the park along Riverside Drive, and construction of a shared -use path along Glick Road. Other capital improvements programmed for 2016 from Tax Increment Financing (TIF) funds or other capital funds include the relocation of Rings Road (Churchman Road), the construction of Phase II of John Shields Parkway, access modifications to Post Preserve, and the construction of the roadway network surrounding Tuller Flats. The maintenance of the City's existing infrastructure is equally important. For this reason, significant funding has been programmed in the 2016 Operating Budget to ensure that City facilities, roadways, pedestrian tunnels, guardrails, waterlines and sewer lines remain in excellent condition. Details of the 2016 capital improvements are included under the Capital Project Funds' tab of the budget. The 2016 -2020 CIP is likely one of our most aggressive programs to date. While our goal is to deliver the projects on -time and on- budget, we need assistance in the form of professional services. Incorporated through the 2016 Operating Budget are funds necessary to help in the execution of our CIP, in particular within Engineering and Building Standards. The Administration is committed to meeting the goals established by City Council and to ensure that high quality services remain a community hallmark. The 2016 Operating Budget allocates resources recognizing these commitments while exercising strong fiscal responsibility demanded, and deserved, by the community. Respectfully submitted, 14 Dana L. McDaniel City Manager THIS PAGE LEFT BLANK INTENTIONALLY I ofDublin ty im 2016 OPERATING BUDGET -CITY OF DUBLIN, OHIO City of Dublin Mission Statement The City of Dublin strives to preserve and enhance the unique high quality of life offered to those who live or work in our community by providing the vision, leadership and performance standards which allow for managed growth and development. We endeavor to deliver our services cost - effectively, with an emphasis on quality and innovation. The City of Dublin seeks recognition in the field of local government as being responsive, cooperative, and culturally and environmentally sensitive, while embracing the highest standards of integrity and accountability to those we serve. Core Values The City of Dublin operates under a set of seven key core values: integrity, respect, communication, teamwork, accountability, positive attitude and dedication to service. Staff members use these seven values as the basis for daily decision - making, including the decisions that go into the budget process. 1 -9 The Government Finance Officers Association of the United States and Canada (GFOA) presented an Award for Distinguished Budget Presentation to the City of Dublin for its annual budget for the fiscal year beginning January 1, 2015. In order to receive this award, a governmental unit must publish a budget document that meets program criteria as a policy document, as an operations guide, as a financial plan and as a communication device. The award is valid for a period of one year only. We believe our current budget continues to conform to program requirements, and we are submitting it to the GFOA to determine its eligibility for another award. 1 -10 2016 OPERATING BUDGET - CITY OF DUBLIN, OHIO City Council Michael H. Keenan, Mayor Richard S. Gerber, Vice Mayor Gregory S. Peterson Marilee Chinnici - Zuercher John G. Reiner Timothy A. Lecklider Amy]. Salay Clerk of Council - Anne Clarke City Administration Senior Leadership Team City Manager Dana L. McDaniel Assistant City Manager Michelle Crandall Director of Community Relations Sandra Puskarcik Director of Development Donna L. Goss Director of Finance Angel L. Mumma Director of Human Resources Homer C. Rogers Chief Information Officer Douglas E. McCollough Law Director Stephen J. Smith Director of Parks & Recreation Matthew C. Earman Chief of Police Heinz W. Von Eckartsberg Director of Public Works Megan D. O'Callaghan 1 -11 2016 OPERATING BUDGET — CITY OF DUBLIN, OHIO Dublin City Council Goals On June 9, 2014, City Council adopted Resolution 43 -14, a statement of strategic focus areas for the City of Dublin and goals related to key elements of those areas. These goals are grouped into five major categories that address the areas of highest priority determined by consensus of City Council. This resolution represents the outcome of City Council's goal setting process, and serves as a guide for City residents, visitors, staff and officials in understanding the high quality of life in the City of Dublin. In the preparation of the 2016 Operating Budget, each City division will use these goals as guidance for operational priorities for 2016. Although not always reflected as specific budget items in the operating and /or capital improvement budgets, the daily functions and activities of all operating units are closely aligned with these goals, and, as such, are important to highlight as part of the overall budget document. Strategic Focus Areas: 1. Fiscal Health & Economic Vitality Po/icvThe City ensures its financial security through the implementation and coordination of sound fiscal policies; carefully balanced land planning reflecting sound land use principles; forward investing in infrastructure development; and a continuous focus on successful economic development programs. 2. Liveable, Sustainable and Safe Po/icv The City supports a Liveable, Sustainable and Safe community by encouraging community pride and facilitating a high level of quality of life for citizens by planning and emphasizing public safety, innovative programs and extraordinary amenities. 3. Civic Engagement Po/icv The City creates a participatory environment for the active engagement of residents and community stakeholders by promoting proactive and ongoing communication; providing opportunities for citizens to utilize their talents and skills to benefit the community; and encouraging citizen education and interactions with the City and other organizations in order to foster pride and ownership in the community. 4. Public Services and Infrastructure Po/icv The City provides appropriately designed, well maintained and robust public infrastructure systems. Additionally, the City provides exemplary public services delivered in a manner to ensure an extraordinary quality of life. Infrastructure and services are provided in a cost - effective manner to meet the needs and expectations of residents, businesses, visitors and other stakeholders. These systems and services are created and implemented through a process of thoughtful prioritization with broad community input. 5. Smart, Customer - focused Government Po/icvThe City maximizes its financial and human resources to execute the responsibilities of local government and to achieve established goals. The City is accountable and responsive to the needs and the desires of the community by employing performance -based management systems; evaluating best practices of other high - performing organizations; and working collaboratively with other public entities to provide efficient, responsive and innovative local government, including when appropriate, a focus on shared - service delivery and strategic partnerships. 1 -12 2016 OPERATING BUDGET — CITY OF DUBLIN, OHIO City Council Goals: 1. Engage leaders of business, government and education systems to better understand business needs, challenges and opportunities to vocational schools, higher education, and private learning centers to provide local and perspective business and industry clusters with a relevant and ready workforce. Partner with local education and business leaders to develop programs to meet the needs of industry, with the objective of growing existing businesses as well as attracting new businesses to the City. Continue to focus on and pursue international opportunities that support the attraction, growth and development of businesses. 2. Identify, nurture and build upon the qualities of Dublin that attract, retain, and create a sense of pride and bond residents and businesses to the community. 3. Develop a 21st century learning environment, combining library and educational facilities, which will provide opportunities for lifelong learning educational synergies and support the City's economic development, while advancing the community's quality of life. The City will initiate a site selection process for the facility /facilities and establish a plan for acquisition. 4. Embrace the vision of true mixed -use, walkable neighborhoods in the Bridge Street District by working with our public and private partners to create a sustainable, vibrant and dynamic mix of land uses, creative open spaces, and signature architecture that attract a diverse population of residents and visitors. Begin implementation of the vision by cooperating in the development of charter projects, establishing gateways at major District entries, and evaluating the creation of entertainment districts. 5. Develop brand recognition locally, nationally and internationally through key stakeholders and land strategic market initiatives. Tell and validate the Dublin experience through engagement of third parties who champion the brand for the advancement of Dublin. Identify and engage local senior executives in an effort to utilize their influence to promote Dublin as the ideal environment in which to live, work and crate. 6. Create a gatherin gplace where the Dublin community can celebrate creativity in both personal and shared experiences of the arts. Review and consider community models for crating a cultural arts cener in Dublin, envisioning a multi - disciplinary complex, an educational resources, a space for popular an innovative performing arts, and an exhibit space for visual artists. 7. Explore and implement initiatives that result in a larger, more diverse number of residents being engaged in and knowledgeable about the community and our local government. This would include the development of a communications plan that clearly explains revenue sources related to all services provided to City residents and the development of new methods of engaging residents, including town hall meetings and interactive technologies. 8. Develop strategies to ensure the City's corporate office space remains competitive. These strategies will ensure that development and redevelopment processes are agile to quickly adapt to changes in the marketplace. Immediate emphasis should be placed on the recommendations included in the recently completed building viability and competitiveness study. 9. Create a strategic plan that examines the current and potential future needs of residents that would provide an environment for them to remain in Dublin as they age and to remain active and engaged community members. Areas that may be considered include recreational programming, health /wellness, housing, transportation and infrastructure needs. 1 -13 2016 OPERATING BUDGET — CITY OF DUBLIN, OHIO City Council Goals (continued): 10. In partnership with Jerome Township, Mill Creek Township, Union County and the City of Marysville, develop a shared vision and master plan for the US 33 Corridor that ensures well - planned future development of this important corridor. On -aoina Goals: 1. Achieve a higher level of distinction and establish Dublin's competitive edge. 2. Actively seek partnerships with Dublin City Schools, Columbus Metropolitan Libraries, community organizations and individuals for the creation of a new Dublin library and redevelopment of school property in Historic Dublin. 3. Enhance further development of Historic Dublin. 4. Promote a high quality of life by emphasizing neighborhoods and fostering a sense of community. 5. Set the standard as a leading Green Community. 1 -14 2016 OPERATING BUDGET — CITY OF DUBLIN, OHIO Dublin Community Profile Encompassing nearly 25 square miles, Dublin is located on the Scioto River in the northwest part of the Columbus, Ohio metropolitan area. The City is home to more than 44,000 residents and more than 65,000 corporate citizens. Completion of the I -270 outerbelt and development of the Muirfield Village Golf Club and residential community began an extensive period of growth for Dublin in the 1970s that continues today. Dublin was platted as a Village in 1810 and officially became a city in August 1987. Dublin's residential market offers something for every lifestyle, from historic neighborhoods to contemporary condominiums and breathtaking estates. Dublin residents are primarily upwardly mobile, young, married and employed, a majority of whom have children living at home. In a recent National Citizen Survey, residents ranked Dublin as the best place to live. Dublin's commitment to an outstanding quality of life makes it a great place to live and raise a family. The City owns more than 1,200 acres of parkland, maintains 54 public parks along with 100+ miles of bike paths to complement a healthy and active community. The City has been named a Tree City USA by the National Arbor Foundation for 25 years in a row, and was named a Bicycle Friendly City by the League of American Bicyclists. The City owns and operates the 110,000 square -foot Dublin Community Recreation Center that includes fitness facilities, two indoor pools, classrooms, a community hall and the Abbey Theater of Dublin. The City also owns and operates two outdoor municipal pools. Dublin also is known as a leader in municipal innovations, including tax increment financing, underground fiber optics, Wi -Fi deployment and green initiatives. In 2011, Dublin was named a Smart2l Community by the Intelligent Community Forum for the fourth consecutive year. Since 2010, the City has been selected as a Top Seven Intelligent Community. Also in 2009, Forbes recognized Dublin as one of the top 25 places to move in America. In October 2013, the City welcomed visitors from around the world for the 2013 Presidents Cup at Muirfield Village Golf Club. The Presidents Cup is a biennial golf tournament designed to give the world's best non - European golfers an opportunity to compete in international team competition. As a host community, Dublin became the only city in the world to have hosted The Solheim Cup, The Ryder Cup and the Presidents Cup. The City also boasts solid financial ratings, receiving successive Aaa ratings from Moody's Investors Service since 2004 and AAA ratings from Fitch Ratings since 2001. The City's conservative budgeting and adherence to prudent fund balance policies have resulted in substantial reserves and ample financial flexibility. "—excerpt from Fitch Ratings 2015 report. The City of Dublin is home to the Annual Dublin Irish Festival and was named an IFEA World Festival and Event City in 2012 by the International Festival and Events Association. The City commemorated 25 years of presenting the Dublin Irish Festival in 2013, one of the largest Irish celebrations of its kind in the world. More than 100,000 people attend the Dublin Irish Festival attracting people from all over the U.S. and the world. Columbus Monthly magazine named it the area's best festival. 1 -15 2016 OPERATING BUDGET — CITY OF DUBLIN, OHIO Dublin Community Profile (continued) Dublin is home to several U.S. and international companies, including Ashland Chemical, Cardinal Health, Stanley Steemer, IGS Energy, OCLC, and the Wendy's Company. The income taxes generated by these and more than 3,000 other businesses are the primary source of funding for the City. A listing of the City's principal businesses and approximate number of employees is included in this section. Dublin sets the bar when it comes to police protection. The City was named one of the top 100 safest cities in the U.S. by NeighborhoodScout and one of the Safest 50 Cities in Ohio, by Safewise. The City has seen a decrease in property crimes over the past five years which is a trend that is expected to continue through 2016. Most Dublin residents live in the Dublin City School District, one of the 12th largest school districts in Ohio. Educating more than 14,000 students, the district consistently ranks among the top districts in Ohio. Dublin's three high schools have been ranked in the top 500 in the nation by Newsweek. 1 -16 2016 OPERATING BUDGET— CITY OF DUBLIN, OHIO Principal Business by Employment 1 -17 Percentage Approximate of Number of Total City Employer Business Rank Employees Employment Cardinal Health, Inc. Pharmaceuticals 1 3,600 3.67% Nationwide Insurance Enterprise Insurance & Financial 2 3,400 3.46% Express Scripts Retailers/Wholesalers 3 2,000 2.04% Dublin City Schools Education 3 1,800 1.83% Ohio Health Medical &Administration 4 1,680 1.71% Fisery Corporation Electronic Bill Payments 6 900 0.92% CareWorks Family of Companies Insurance & Financial 7 850 0.87% Ashland Chemical Co. Research & Development 8 800 0.82% Online Computer Library Center Computer Library 9 750 0.76% Wendy's International Restaurant Chain /Corp 10 615 0.63% NCO Financial Group Financial Institutions 11 600 0.61% Nexeo Solutions, LLC Chemical Distribution 12 550 0.56% JP Morgan Chase Financial Services 13 500 0.51% Smiths Medical Medical Manufacturing 14 500 0.51% CenturyLink Telecommunications 15 500 0.51% XPO Logistics Transportation Logistics 16 450 0.46% Alcatel- Lucent Telecommunications 17 425 0.43% IGS Energy Natural Gas Retailer 18 400 0.41% Laboratory Corp. of America Medical Laboratory Testing 19 380 0.39% City of Dublin Government 20 378 0.39% Total 21,078 21.48% Sources: City of Dublin Fiscal Administration and Economic Development for 2014. Data sources include news stories, public records, and employer telephone surveys. Employee counts may be estimates, as many companies consider this data confidential. 1 -17 2016 OPERATING BUDGET— CITY OF DUBLIN, OHIO Demoaraahic and Economic Statistics Population and Density 2010 2000 1990 Population 41,751 31,478 16,371 People /square mile 1,684 1,489 924 Household Size 2.78 2.81 2.95 Households 14,984 12,040 5,923 Households /square mile 604 570 334 Note: Per Mid Ohio Regional Planning (MORPC) estimates, the City of Dublin's estimated population in 2015 is 44,375 with 15,880 households. Age 14,000 12,000 10,000 8,000 ■ 2010 ■ 2000 6,000 ■ 1990 4,000 2,000 0 0 -4 5 -14 15 -17 18 -24 25 -44 45 -64 65 -74 over 75 Race and 2010 2000 1990 White 33,089 27,855 15,225 Black 722 415 243 Native American 22 22 0 Asian /Islander 6,382 2,497 806 Other 772 414 0 Housing Statistics 2010 2000 1990 Owner Occupied 11,862 8,622 4,458 Renter Occupied 3,122 2,543 1,069 Vacant Units 795 875 396 Data Source: MORK (1990, 2000, 2010 data from the US Census Bureau) unless otherwise noted. 1 -18 2016 OPERATING BUDGET— CITY OF DUBLIN, OHIO Form of Government The City of Dublin was platted as a village under the laws of the State of Ohio in 1810. The City is a home rule municipal corporation and operates under its own charter. Voters adopted the City's original Charter on July 24, 1979, and revised the charter in 1996. The City's original Charter and the Revised Charter have provided for a Council /City Manager form of government. The legislative authority is vested by the Charter in a seven - member Council with overlapping four -year terms. Three members are elected at -large and four members are elected from wards. The City Council fixes compensation of City officials and employees, and enacts ordinances and resolutions relating to City services; tax levies; appropriating and borrowing money; licensing and regulating businesses and trades; and other municipal purposes. The presiding officer is the Mayor, who is a member of City Council and is elected by City Council for a two -year term. The Vice Mayor is also a member of City Council, elected by City Council for a two -year term. The City Manager is the chief executive and administrative officer of the City and is appointed by the City Council to serve at its pleasure. The City Manager is charged with the responsibility for the administration of all municipal affairs as empowered by the Charter. City Organizational Structure The City's organizational structure is designed to support quality services in a successful, efficient and effective manner. The City Manager is supported by an Assistant City Manager, as well as a management team comprised primarily of directors from across the organization. The City has 387 authorized and funded full -time positions anticipated to be staffed in 2016. 1 -19 THIS PAGE LEFT BLANK INTENTIONALLY I ofDublin ri 1 -20 � � � � � CityofDublin i ORGANIZAIMONAL STRUCTURE ieM of coumi Boards & A... City Council COMM rations Department Coni e ^rea�f Mmi City Manager Sr ads= Dana McDaniel mFuncnan ^e Sl w^nio^ ❑ courts .au u:awu :o^ nom. at tant p P. a or or a rr in an Met Part & Pal Fign. Ch JOE Development Recreation Mellon Angel Mumma He A nCA Doug deal c al McCullough ember Street & Support Recreation ul region Serad. ad dilig Tral 01 Radial Former Jeff Tyler Fachni Economic med Leader o �u ffi i.en Sgr ua,.a Thai Feet Volunteer Chl Laid Solar Sol 1 -21 THIS PAGE LEFT BLANK INTENTIONALLY I ofDublin ri 1 -22 2016 OPERATING BUDGET - CITY OF DUBLIN, OHIO Staffing Comparison by Function Full -Time Employees This table and chart, and the table on the following page, reflect full -time employees only. The 2016 Operating Budget also funds approximately 248 part -time and seasonal positions throughout the City. 2016 Authorized and Funded Full -time Staffing by Function Transportation Public Health 22 Services 5.6% 1 0.3% General Government 101 26.1% Security of Persons & Property 102 26.4% Community Environment 59.3 15.3% Leisure Time Activities Basic Utility Services 85 16.55 22.0% 4.3% 1 -23 2012 2013 2014 2015 2016 General Government 92 92 93 99 101 Community Environment 62 59 59 60 59.3 Basic Utility Services 17 17 17 16 16.55 Leisure Time Activities 85 85 86 85 85 Security of Persons & Property 88 91 97 102 102 Public Health Services 1 1 1 1 1 Transportation 23 23 25 22 22.15 TOTALS 368 368 378 385 387 2016 Authorized and Funded Full -time Staffing by Function Transportation Public Health 22 Services 5.6% 1 0.3% General Government 101 26.1% Security of Persons & Property 102 26.4% Community Environment 59.3 15.3% Leisure Time Activities Basic Utility Services 85 16.55 22.0% 4.3% 1 -23 2016 OPERATING BUDGET - CITY OF DUBLIN, OHIO Full -Time Staffing by Work Unit (1) (1) (1) 2011 2012 2013 2014 2015 2015 2016 See Work Unit Funded Funded Funded Funded Funded Current Proposed Notes City Council 3 2 2 2 3 3 3 Office of the City Manager 6 6 6 6 6 6 6 (2) Human Resources 9 9 9 10 10 10 9.75 Community Relations 7 7 7 7 8 8 8 (3) Finance/ Office of the Director 5 5 5 10 11 10.5 10.5 (4) Procurement 1 1 1 1 0 0 0 Fiscal Administration 6 6 6 0 0 0 0 Taxation 5 5 5 6 6 5.5 5.5 (4) Public Works/ Office of Director 0 0 0 2 7 7 7 Solid Waste Management 7 7 7 7 6 6.25 6.25 Engineering 28 28 27 27 26 25.3 25.3 Parks and Recreation/ Office of the Director 0 0 0 0 0 0 5.25 Parks Operations 47 47 48 48 47 46.75 41.5 Development /Office of the Director 0 0 0 0 0 0 2 Economic Development 5 5 5 5 5 5 4 (5) Building Standards 15 15 15 15 15 15 15 Planning 21 19 17 17 19 19 19 (6) Fleet Management 9 9 9 9 9 9 9 Administrative Services 2 2 2 0 0 0 0 Information Technology 13 12 13 13 13 13 14 (7) Court Services /Records Management 6 5 5 4 4 4 4 Facilities Management 16 16 15 15 15 15 15 Volunteer Resources 2 2 2 2 2 2 2 Street and Utilities Operations 22 19 19 21 22 22.15 22.15 Public Service /Engineering /Sign Shop 5 4 4 4 0 0 0 Cemetery Maintenance 1 1 1 1 1 1 1 Recreation Services 7 7 7 7 7 9.25 9.95 Community Recreation Center 15 15 15 15 15 12.3 11.3 Municipal Pool n/a n/a n/a n/a n/a 0.95 1.25 Community Recreation Center - Facilities 14 11 10 10 9 9 9 Police 90 88 91 97 102 102 102 Events Administration 5 5 5 6 6 6 6 Hotel /Motel Tax - Public Art 0 0 0 0 1 0.75 0.75 Water Maintenance 1 1 1 1 1 1.6 1.6 Sewer Maintenance 9 9 9 9 9 8.7 8.7 Employee Benefits Self Insurance 0 0 0 1 1 1 1.25 TOTALS 382 368 368 378 386 385 387 NOTES: (1) For current year and 2016 positions, the format has changed to show the percentage allocation to each Division. This change was made for ease of the reader and staff. (2) The vacant Senior Project Manager position is funded to allow the City Manager the Flexibility to determine the needs of the Office. (3) One Office Assistant is reclassified to a Public Information Officer position. (4) The Department of Finance removed one position during 2015. One Accounting Specialist is reclassified to a Payroll Specialist. (5) One Economic Development Administrator position is added. (6) Senior Project Manager position is reclassified to a Planner 1 position. (7) One Network Engineer position is added. 1 -24 2016 OPERATING BUDGET— CITY OF DUBLIN, OHIO The Relationship between Funds and City Departments/ Divisions The City of Dublin's organizational structure consists of Departments /Divisions performing various activities necessary for the City's operations, while the City's finances are reported in Funds. The following table is provided as a guide to understand the use of Funds by Department /Division. Department /Division IU LL m y 7 Special Revenue Funds Enterprise Funds N W 0 „ i m U ad Im S y U) ir' ;; N E V 2 m U °o a C E Ul x ~ d — Mo ++ C 0 E y O _ J t V N ;n oy E f V d m d d Ul City Council X City Manager X X Human Resources X Community Relations X Legal Services (Contractual) X Court Services X X Records Management X Finance X Fiscal Administration X Taxation X Public Works X Solid Waste X Engineering X X X X X Street & Utilities Operations X X Utilities — Water Mtc. X Utilities — San. Sewer Mtc. X Facilities Management X X Fleet Management X Information Technology X Parks & Recreation X X Parks Operations X Cemetery X Recreation Services X X Events Administration X Volunteer Resources X Development Building X Planning X Economic Development X Police X X 1 -25 THIS PAGE LEFT BLANK INTENTIONALLY I ofDublin ri 1 -26 2016 OPERATING BUDGET— CITY OF DUBLIN, OHIO FINANCIAL MANAGEMENT POLICIES Operating Budget Policies The City will pay for all current expenditures with current revenues and fund balances. The City will avoid budgetary procedures that balance current expenditures at the expense of future years, such as postponing expenditures, underestimating expenditures, overestimating revenues, or utilizing short -term borrowing to balance the budget. • The budget will provide for adequate maintenance and repair of capital assets and for their orderly replacement. • The City will protect against catastrophic losses through a combination of insurance and self- insurance funded programs. • The City will maintain a budgetary control system to help it adhere to the budget. • Financial reports, which compare actual performance with the budget, are available on -line for budgetary review by the departments /divisions. Reserve Policies The City will appropriate $150,000 to a contingency account in the General Fund to provide for non - recurring and unanticipated expenditures. The City will prepare the operating budget with the goal of maintaining an actual year -end General Fund balance equal to 50 percent of the actual General Fund expenditures. Capital Improvement Program Policies The City will develop a five -year Capital Improvements Program on an annual basis. The City will enact an annual capital improvement budget based on the multi- year Capital Improvements Program. The City will coordinate development of the capital improvement budget with development of the operating budget. 2 -1 2016 OPERATING BUDGET— CITY OF DUBLIN, OHIO Debt Management Policies The City will confine long -term borrowing to capital improvement projects • When the City finances capital projects by issuing debt, it will repay the debt within a period not to exceed the expected useful life of the project. • The City will evaluate issuing debt and pay -as- you -go financing to maintain flexibility for the future. • The City will continually seek to maintain and improve our current bond rating to minimize borrowing costs and to ensure that access to credit is preserved. The City will follow a policy of full disclosure on financial reports and official statements. Revenue Policies The City will estimate its annual revenues by a conservative, objective, and analytical process. Non- recurring revenues will be used only to fund non - recurring expenditures. The City will encourage a diversified and stable local economy to avoid excessive reliance on any one industry or business for income tax revenues. The City will update the Cost of Services Study on an annual basis to calculate the costs of providing services and consider such information when establishing user charges. Purchasing Policies Purchases will be made in accordance with federal, state, and municipal requirements. Purchases will be made in an impartial, economic, competitive, and efficient manner. Purchases will be made from the lowest priced and most responsive vendor. Qualitative factors such as vendor reputation and financial condition will be considered, as well as price. 2 -2 2016 OPERATING BUDGET— CITY OF DUBLIN, OHIO ACCOUNTING AND FUND STRUCTURE Basis of Accounting The City follows the guidance of the Government Accounting Standards Board (GASB) Statement No. 34 in presenting its annual financial statements. Statement No. 34 requires that both government -wide full - accrual basis statements, and fund -level modified - accrual basis statements, be included in annual reports. Under the full - accrual basis of accounting, revenues are recorded when earned, and expenses are recorded at the time a liability is incurred, regardless of the timing of the related cash flows. Under the modified- accrual basis of accounting, revenues are recorded when received, or if they are both measurable and collectible within 60 days after year -end (soon enough to pay currently maturing liabilities). Expenditures are recorded when the related fund liability is incurred, with the exception of certain long -term liabilities which are recognized only when expected to be liquidated with existing resources (such as some compensated absences), or debt service which is recognized when due and paid. The City produces a Comprehensive Annual Financial Report (CAFR), in conformance with the guidelines prescribed by the Government Financial Officers Association (GFOA). The GFOA awarded the Certificate of Achievement for Excellence in Financial Reporting to the City for its CAFR for the fiscal year ended December 31, 2013. This is the highest form of recognition for excellence in financial reporting. A copy of the CAFR can be obtained from the Finance Department or on the City's website at www.dublinohiousa.gov. Fund Accounting — Fund Types The City of Dublin operates from and administers several different types of funds. A fund is a grouping of related accounts that is used to maintain control over resources that have been segregated for specific activities. Like other state and local governments, Dublin uses fund accounting to ensure and demonstrate compliance with finance - related requirements. The following are the fund types used by the City: General Fund: The General Fund is the primary operating fund of the City and is used to account for all financial resources except those required to be accounted for in another fund. The largest revenue source to the City's General Fund is the local income tax. The General Fund is used to finance many of the services traditionally associated with local government, including parks, planning, economic development and the general administration of the City government, as well as any other activity for which a special fund has not been created. Special Revenue Funds: Special revenue funds are used to account for the proceeds of specific revenue sources that are legally restricted to expenditures for specified purposes. The City's special revenue funds include the Street Maintenance and Repair Fund, into which the City's share of gasoline taxes and motor vehicle registration fees are deposited; the Recreation Fund, for user fees associated with the City's numerous recreation programs and programs provided at the Dublin Community Recreation Center; 2 -3 2016 OPERATING BUDGET— CITY OF DUBLIN, OHIO and the Safety Fund, into which property tax revenues earmarked for police services and contractual revenues for provision of dispatching services to Washington Township, Norwich Township, and the City of Hilliard are deposited. The City also has special revenue funds for operation of the City's special events, outdoor pools, and for other purposes. Debt Service Funds: Debt service funds are used to account for the accumulation of resources for, and the payment of, general long -term debt principal, interest and related costs. Included are funds for general obligation debt as well as funds generated by special assessments for debt issued to finance those specific projects. Capital Proiects Funds: Capital projects funds are used to account for financial resources to be used for the acquisition or construction of major capital facilities (other than those financed by proprietary funds and trust funds). Capital Construction Fund: In 2015, the City issued debt to fund the costs of renovating the Justice Center. To account for the funding of this construction project with the objective of ensuring that only appropriated funds pertaining to the project are utilized, the City established the Capital Construction Fund. This fund will be closed out when the project is completed. Enterprise Funds: Enterprise funds are used to account for operations that are financed and operated in a manner similar to private businesses, where the costs of providing goods or services to the general public on a continuing basis are financed or recovered primarily through user charges. The City operates the following enterprise funds: Water Fund: The Water Fund is an enterprise fund that accounts for activities associated with the City's water supply. The City is connected to the City of Columbus water system, which provides supply, purification and distribution services. The City is responsible for the construction and maintenance of the water lines. Revenues are derived from user charges, specifically surcharges based on consumption and one -time initial tap -in fees. Expenses relate to the ongoing maintenance of the system. Sewer Fund: The Sewer Fund is an enterprise fund that accounts for activities associated with the City's sanitary sewers. The City is connected to the City of Columbus sanitary sewer system, which provides sewage treatment services. The City is responsible for the construction and maintenance of the sanitary sewer lines. Revenues are derived from user charges, specifically surcharges based on usage and one -time initial tap in fees. Expenses relate to the ongoing maintenance of the system. The City's storm sewers and drainage systems are not included in the fund's activities, but are instead included in governmental activities. Sewer Construction Funds: In 2015, the City issued debt to fund sewer lining and repair. To account for the funding of this construction project with the objective of ensuring that only appropriated funds pertaining to each project are utilized, the City established the Sewer Construction Fund. This fund will be closed out when the projects are completed. 2 -4 2016 OPERATING BUDGET— CITY OF DUBLIN, OHIO Merchandising Fund: The Merchandising Fund accounts for the purchase and sale of Dublin- branded retail merchandise, such as apparel and souvenir items. Internal Service Funds: Internal service funds are used to account for the financing of goods or services provided by one department or agency to other departments or agencies of the City, or to other governmental units, on a cost - reimbursement basis. The City maintains two internal service funds to account for the City's employee benefits self - insurance plan and workers' compensation self- insurance plan activities. Citywide program expenditures are incurred in the funds and the City's various departments reimburse the internal service funds for those costs. Fiduciary Funds These funds are used for assets held by the City in a trustee capacity or as an agent for individuals, private organizations, other governmental units, and /or other funds. Agency funds include deposits and unclaimed monies held for individuals and private organizations, hotel /motel taxes collected on behalf of the Dublin Convention and Visitors Bureau, building surcharges, sewer capacity charges, court assessments, revenue sharing and payroll withholdings held for other governmental units and the Central Ohio Interoperable Radio System (COIRS). 2 -5 2016 OPERATING BUDGET— CITY OF DUBLIN, OHIO BUDGET PROCEDURES Tax Budget The City is required by state statute to adopt an annual appropriation cash basis tax budget. All funds except agency funds are legally required to be budgeted utilizing encumbrance accounting. The tax budget is adopted by City Council, after a public hearing is held, by July 15 of each year. The budget is submitted to the Franklin and Delaware County Auditors, as Secretaries to the County Budget Commissions, by July 20 of each year, for the period January 1 to December 31 of the following year. Union County no longer requires submission of a Tax Budget. The Franklin County Commission (the Commission) determines if the budget substantiates a need to levy the full amount of authorized property tax rates and reviews revenue estimates. The Commission certifies its actions to the City on or around September 1. As part of this certification, the City receives the official certificate of estimated resources, which states the projected revenue of each fund. On or about January 1, the certificate of estimated resources is amended to include unencumbered fund cash balances at December 31. Prior to December 31, the City must revise its budget so that total contemplated expenditures from any fund during the ensuing total fiscal year will not exceed the amount stated in the certificate of estimated resources. For the 2016 budget year, the tax budget was approved by City Council on June 8, 2015 and was forwarded to the Franklin County Budget Commission before the deadline of July 20, 2015. Basis of Budgeting Budgets for all City fund types are prepared on a cash basis. This basis of budgeting means that revenues are recorded when received in cash and expenditures are recorded when encumbered or paid in cash. The basis of budgeting used for each fund in the operating budget is not the same as the basis of accounting used in the financial statements prepared at year -end for external reporting purposes. Appropriations City Council is required by Charter to adopt an appropriation ordinance prior to the beginning of the ensuing fiscal year. The appropriation ordinance controls expenditures at the fund and function or major organizational unit level (the legal level of control) and may be amended or supplemented by Council during the year as required. Appropriations within an organizational unit may be transferred within the same organizational unit with approval of the City Manager. Unencumbered appropriations lapse at year -end and may be re- appropriated in the following year's budget. Encumbrances outstanding at year -end are carried forward in the following year. The prior year appropriations corresponding to these encumbrances are also carried forward as part of the budgetary authority for the next year and are included in the revised budget amounts shown in the budget to actual comparisons. 2 -6 2016 OPERATING BUDGET— CITY OF DUBLIN, OHIO Encumbrances The City establishes encumbrances by which purchase orders, contracts and other commitments are recorded to set aside a portion of the applicable appropriation. An encumbrance reserves the available spending authority as a commitment for a future expenditure. Budgetary Controls In addition to internal accounting controls, the City maintains budgetary controls. The objective of these budgetary controls is to ensure compliance with legal provisions outlined in the annual appropriation ordinance approved by City Council. Activities of all funds, with the exception of advances, are included in the annual appropriation ordinance. All funds except Agency Funds are legally required to be budgeted. Upon adoption of the annual appropriation ordinance by City Council, it becomes the formal budget for City operations. The appropriation ordinance controls expenditures at the object level and may be amended or supplemented by City Council during the year as required. Appropriations within a functional unit may be transferred within the same unit with approval of the City Manager. Financial reports, which compare actual performance with the budget, are available on- line to directors so they are able to review the financial status and measure the effectiveness of the budgetary controls. The financial reports are distributed to City Council on a quarterly basis. The City also maintains an encumbrance accounting system as one technique for accomplishing budgetary control. At the end of the year, outstanding encumbrances are carried forward to the new year and unencumbered amounts lapse. The Annual Budget Process City Council has adopted an annual budget calendar. The calendar has established timeframes for preparing, reviewing, and adopting the City's five -year capital improvements program and the annual operating budget. The calendar is a planning tool that provides consistency from year -to -year and ensures the budget documents are adopted in a timely manner. General timeframes established by annual budget calendar are as follows: • Proposed operating budget completed by the end of October • City Council review during November • Adoption by year -end 2 -7 2016 OPERATING BUDGET— CITY OF DUBLIN, OHIO TIMEFRAMES FOR THE 2016 OPERATING BUDGET August 27, 2015 Memo with budget parameters was forwarded to Departments and Divisions September 2, 2015 Revenue estimates were completed September 2, 2015 2016 budget requests were submitted to the Finance Department Finance review of requests were completed, September 11, 2015 including comparison of estimated resources to budget requests and debt service Budget review meetings were conducted by the September 22 — October 3, 2015 Budget Committee, which consists of the City Manager, Director of Finance, Deputy Director of Finance, and Budget Manager October 9, 2015 Final budget revisions were completed The proposed 2016 Operating Budget was October 29, 2015 distributed to City Council. 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S C W T C T lc m .y lc O Q cl Ill lc rl Q m Ill O m T W h Ill T W W W h m W O O Q O O O Ill cl Q rL T .y m M W O O O O .* C N Q V m Ill 0 W .y Q T I T O lc Ill Ill m N O Ill 0 Ill m Ill lc Q Ill N Q N f F U U N J J W O W O W W W F F IL J IL C IL OI 'Wr 2 W N W IL '-' J '-' C F W IL W I- N 'l' L Yn F O IL IL 0 F o-">W E o ma aFF oW >.W W J~ m~ C O W� U L L C T W ~ O~ W Y OI IL O. Ip OI Y W W J W- r 0 0 J j0 N v 3 o a W E a a o m U p w ul F : E C W C v r✓ W W J W W N U d O L U v C L U aFul��U.. ul ulmOY W Dm >�..OFm 2 -10 U C O U - C J IJL C C O U L � W " F U N u i W W U N N yl W C N v � 9 C J - n W J N - O C v o v o O U v v -u, T � 7 L O u W m O - N O U v, q j � J i � a C p C U1 W v j C E _ o W - U U N F 2016 OPERATING BUDGET— CITY OF DUBLIN, OHIO REVENUE PROJECTIONS FOR 2016 Projecting revenues is an important element in the preparation of an operating budget. The City's Annual Budget Calendar provides for the projection of revenues to be completed prior to receiving budget requests from the City's work units. Revenue projections and their level of growth should be used to evaluate the level of growth allowed for operating expenditures. As stated in our Capital Improvements Program (CIP), both City Council and the Administration recognize that controlling the rate of growth of expenditures will provide additional funding for capital improvements. As part of the City's budget philosophy, as reflected in the Financial Management Policies section of the budget document, revenue will be estimated using a conservative, objective and analytical approach. This philosophy is predicated on the fact the City has limited control over revenues. It is better to underestimate revenues which would result in an increase in our fund balances than to overestimate and have a shortfall. Our goal is to make reasonable revenue projections, especially for our key revenues such as income taxes, property taxes, intergovernmental revenues, and charges for services. The following information provides projections for the major revenue sources of the City for 2016. The information provides actual information for 2013 and 2014, estimates for 2015, and projections for 2016, 2017, and 2018. General Fund Income Taxes (General Fund only) 2013 $61,579,029 2014 66,051,400 2015 62,463, 750 2016 62,463, 750 2017 61,650,000 2018 62,574,750 The actual revenue and projections reflect 75% of the total income taxes collected. The remaining 25% is reflected in the Capital Improvements Tax Fund and can only be used for capital improvements, as established by Ordinance. Income tax revenues are the City's largest revenue source. In 2016, income tax revenues are estimated to comprise approximately 93% of our General Fund operating revenues (which does not include transfers or advances) and nearly 80% of all operating revenue. Due to the importance of our income tax revenue, collections are monitored on a daily basis. In making current year estimates, we rely on the Receipts Distribution Summary, a report that compares the current year collections by type to last year's collections by type, and an in -house spreadsheet which indicates total collections by month, percentage of increase /decrease, and each month's collection as a percentage of total collections for the past years. 2 -11 2016 OPERATING BUDGET— CITY OF DUBLIN, OHIO Based on activity, adjustments may be made to the current year estimate periodically through the year. When the 2015 Operating Budget was prepared in the fall of 2014, Staff projected $81,650,000 in revenue from the local income tax. This estimate was based on an assumption of a 5.7% decrease over the 2014 revised revenue estimate, determined when the 2015 Operating Budget was approved in December 2014. However, our actual income tax revenue for 2014 exceeded the revised estimate by 1.7 %. The main driver behind the decrease in projected income tax revenue for 2015 was the loss of revenue from Cellco Partnerships (Verizon). The first quarter ended with income tax revenues decreasing 3.4% over the same period in 2014 and the second quarter ended with income tax revenues decreasing 2.9% over the same period in 2014. The decline through the second quarter was primarily driven by an 18.7% decrease in net profits, while withholding revenue remained stable. Estimated Distribution of 2016 Income Tax Revenue 9% ❑ Withholding ❑ Net Profit :] Individual Based on income tax receipts as of 10/31/2015 Given the budgeted income tax revenues versus actual collections through June, Staff revised the 2015 income tax revenues upwards by 2% to reflect anticipated revenue of $83,285,000, an increase of $1,635,000. The City made up some ground during the third quarter with year -to -date income tax revenues reflecting a 1.3% reduction, or $884,227, over 2014. Withholding, the largest component of income tax revenue, showed an increase of 1.4 %, while revenue from individuals increased 8.1 %. Revenue from net profits remained down 19.2% largely as a result from the loss of one of the City's largest employers. Since withholding taxes make up the majority of our income tax revenue, economic development efforts to retain and expand existing businesses and attract new businesses to the City are very important. The City continues to aggressively pursue high -end commercial development which has resulted in several major corporate expansions and several corporate relocations to Dublin. The City's dependency on this volatile revenue source reinforces the need for conservative revenue projections. The 2016 income tax projections reflecting 0% growth takes into consideration the growth that has occurred in withholding from our existing businesses, while recognizing the loss in revenue as one of the City's largest employers moves outside the City of Dublin. As a result of that continued relocation into the following year, 2017 income tax projections reflect a 1.3% reduction over 2016. 2018, 2019, and 2020 each reflect an annual increase of 1.5 %. These estimates are consistent with projections utilized in the 2016 — 2020 CIP. 2 -12 2016 OPERATING BUDGET— CITY OF DUBLIN, OHIO Intergovernmental Revenues There are several different revenues that comprise intergovernmental revenues in the General Fund. The most significant are local government fund collections. Local Government 2013 $545,544 2014 537,402 2015 490,070 2016 501,520 2017 501,520 2018 501,520 The Local Government Fund is the State of Ohio's revenue sharing program, whereby local governmental entities share a portion of the State's tax revenue. A portion of the funds are distributed directly to the City from the State of Ohio and a portion of the funds are distributed to the counties who, in turn, distribute to local governmental entities. The State of Ohio's fiscal year 2012 — 2013 biennial budget made changes to the funding of the Local Government Fund, whereby the 'percentage of revenue' funding method was replaced with a designated percentage based on a specific dollar amount. Monthly distributions received by the City beginning in August 2011 through July 2012 reflected a 25% year- over -year reduction. Beginning in August 2012 through July 2013, the distributions were based on a 50% year- over -year reduction. The 'percentage of revenue' funding approach went back into effect beginning in July 2013 (for the August 2013 distribution). Additionally, the State of Ohio performed a one -time calculation of new funding percentages of the State's tax revenue that will go toward the Local Government Fund. This calculation resulted in a reduction from 3.68% which was in place prior to the FY 2012 -2013 biennial budget to 1.66 %. Given the reduction of revenue allocated to the Local Government Fund from the State of Ohio, the City has budgeted local government revenue conservatively for 2016 and beyond. Estate Taxes 2013 $496,629 2014 90,657 2015 10,786 2016 0 2017 0 2018 0 The Ohio estate tax was a graduated tax levied on the transfer of assets of an estate. In 2011, this tax was repealed for estates of individuals who pass away on or after January 1, 2013. While the tax is no longer imposed, the City could receive some revenue due to the lag time that exists between the death of an individual and the 2 -13 2016 OPERATING BUDGET— CITY OF DUBLIN, OHIO settlement of the estate and subsequent payment to the City. However, the City will not budget for any revenue from this source in 2016 or beyond. Licenses and Permits Various licenses and permits are issued by the City with the vast majority related to development and building activity with the City. 2013 $3,009,096 2014 2,915,984 2015 2,634,399 2016 1,941,355 2017 1,941,355 2018 1,941,355 The City has adopted a fee structure based on the cost of providing services. The intent of this method is to identify the benefactor of a service (that is not a general tax service) and charge them a user fee based on the cost to provide the service. The total revenue collected for development and building activity fees are dependent upon the economy and can fluctuate significantly from year to year. Building activity increased in 2013 due in part to an increase in larger -scale projects which resulted in an increase in revenue associated with inspections and plan review. Although we anticipate building activity to increase in the upcoming years, we do recognize that economic conditions nationally and locally could impede this growth. For this reason, we estimate revenue in 2016 and beyond conservatively. Special Revenue Funds Motor Vehicle License Taxes and Gasoline Taxes 2013 $1,763,525 2014 1,793,571 2015 1,600,470 2016 1,566,470 2017 1,566,470 2018 1,566,470 These revenues can only be used for the repair and maintenance of streets and state highways and are based on the number of motor vehicle license registrations. The City receives 34% of the motor vehicle registration fees charged for vehicles registered in one of our taxing districts. The gasoline taxes received by the City are based on the number of vehicles registered in our taxing districts and the amount of State assessed gasoline taxes collected. Recreation Fees The Dublin Community Recreation Center (DCRC) was opened in 1996. When the rate structure was established for Phase 1 of the DCRC, the intent was that operating costs would be significantly covered by user fees collected. The rates established for other 2 -14 2016 OPERATING BUDGET— CITY OF DUBLIN, OHIO recreational programming are based on a goal of 50% cost recovery. 2013 2014 2015 2016 2017 2018 Hotel /Motel Taxes 2013 2014 2015 2016 2017 2018 DCRC Only $2,428,198 2,481,184 2,124,000 2,172,000 2,172,000 2,172,000 $1,926,307 2,005,534 1,825,000 1,430,000 1,430,000 1,430,000 Total Recreation $3,865,679 4,003,342 3,853,219 3,345,805 3,345,805 3,345,805 The City of Dublin Hotel /Motel Tax Fund was established to improve the quality of life for the City's residents, corporate citizens and visitors. Home to 15 hotels /motels, Dublin generates funds from a six - percent tax on overnight stays. As part of the 2016 Operating Budget, Dublin City Council approved an increase to the percentage of bed tax revenues that the Dublin Convention & Visitors Bureau (DCVB) receive, from 25% to 35 %. As such, the 2013, 2014 and 2015 amounts reflect 75% of the total hotel /motel taxes collected, while 2016, 2017 and 2018 amounts reflect 65% of the projected total hotel /motel taxes collected. The remainder is recorded in the DCVB Fund and distributed to the Bureau on a monthly basis. The City, the DCVB, and administrators from the local hotels work to identify "slow times" as far as hotel vacancies and to schedule events to maximize occupancy rates. This group also works with event organizers to coordinate schedules and promote events that result in overnight stays in the City. Capital Projects Funds The primary funding source for the Five -Year Capital Improvements Program (CIP) is the City's income tax revenue. Projecting income tax revenues for the five year period is a significant element in determining resources available for capital programming. Income Taxes 2013 $20,526,340 2014 22,017,130 2015 20,821, 250 2016 20,821, 250 2017 20,550,000 2018 20,858, 250 2 -15 2016 OPERATING BUDGET— CITY OF DUBLIN, OHIO The actual revenue and projections reflect 25% of the total income taxes collected. The remaining 75% is reflected in the General Fund. Property Taxes 2013 $2,995,696 2014 3,030, 202 2015 2,797,310 2016 2,957,800 2017 2,957,800 2018 2,957,800 The property tax revenue from the City's inside millage, or 1.75 mills, was allocated 100% to the Parkland Acquisition Fund from 2001 — 2006. This allocation addressed a City Council goal to identify a revenue source for the purpose of acquiring parkland, open space, and recreational facility sites. Beginning in 2007, the City began allocating .95 mills of the total 1.75 mills to the Parkland Acquisition Fund and the remaining .80 mills to the Capital Improvements Tax Fund. Beginning in 2010, the City allocated 1.4 mills to the Capital Improvements Tax Fund and the remaining .35 mills to the Parkland Acquisition Fund. Recognizing the benefits and flexibility of allocating more of the City's inside millage to the Capital Improvements Tax Fund, that allocation has continued since 2010 and most recently, was approved by City Council for 2016 — 2020 as part of the five -year CIP. This allocation is reviewed each year during the CIP process and can be reallocated if Council deems it appropriate. In addition to the revenue generated from the City's 1.75 mills from inside millage, the City also receives revenue from 1.20 mills of outside millage which is credited to the Safety Fund for police operations. The amounts shown above reflect the combined property tax receipts of the Capital Improvement Tax Fund and Parkland Acquisition Fund. Since the Safety Fund is not considered a Capital Project Fund, the property tax revenue generated within that fund is not included in this comparison. Enterprise Funds Water and Sanitary Sewer Surcharges 2013 $2,579,211 2014 2,494,104 2015 2,506,500 2016 2,506,500 2017 2,586,814 2018 2,616,316 2 -16 2016 OPERATING BUDGET— CITY OF DUBLIN, OHIO The user fees provide the funding for ongoing maintenance of the water and sewer systems. Increasing maintenance needs within the sewer system have necessitated an increase in the surcharge over the past few years. In 2013, $0.25 /MCF was reallocated from the Water Fund to the Sewer Fund. In both 2014 and 2015, a $0.25 /MCF increase in the sewer surcharge was approved while the water surcharge remained unchanged. Considering existing fund balances as well as operational and capital needs within the Water and Sewer Funds, a $0.25 /MCF increase in the sewer surcharge was approved for both 2016 and 2017 with an additional $0.25 /MCF reallocated from the water surcharge to the sewer surcharge in 2016. Water and Sanitary Sewer Tap Fees (Capacity Charges) 2013 $746,070 2014 899,330 2015 1,190,000 2016 675,800 2017 725,410 2018 635,270 Beginning in 2013, all water and sewer tap fees increased 5 %, increasing the fee for the standard 3 /4" diameter tap to $1,890 for water and $2,210 for sewer. While growth in development, particularly commercial development, is anticipated in the upcoming years, it is recognized that such growth is dependent upon the economy and can fluctuate significantly from year to year. Recognizing that economic conditions nationally and locally can impact this growth, revenue for 2016 and beyond is estimated conservatively at a rate of 110 new taps for both water and sanitary sewer each year. The Administration has made tentative projections for revenues and expenses in the Water and Sewer Funds through 2024. The projections are revised annually. The City's Community Plan update and the information available from the City's geographic information system (GIS) provides information on the availability of developable land, the type of development and the infrastructure needs based on the anticipated development. 2 -17 M16 OPERATING BUDGET - CITY OF DUBLIN, OHIO Revenue Comparisons -All Funds FIDUCIARY FUNDS Cemetery Perpetual Care Convention and Visitors' Bureau Other Agency SUBTOTAL Less: Transfers and advances TOTAL REVENUE 60,177 26,070 84,500 26,070 668,511 500,000 737,000 770,000 1,280,817 327,500 853,586 707,500 207,326,382 204,140,408 311,268,379 166,697,701 (40,221,583) (40,148,478) (91,097,834) (35,112,308) 167,104,799 163,991,930 220,170,545 131,585,393 2 -18 2014 2015 2015 2016 Actual Budget Estimate Budget GENERAL FUND $ 75,875,774 $ 65,689,990 $ 91,535,875 $ 66,941,260 SPECIAL REVENUE FUNDS Street Maintenance and Repair 3,801,449 3,563,050 3,365,970 3,463,050 State Highway Improvements 2,542,550 869,505 1,027,500 869,505 Cemetery 167,291 177,200 165,221 157,200 Recreation 6,653,342 6,872,805 7,353,219 7,845,805 Safety 11,540,654 13,087,165 12,142,478 13,131,036 Swimming Pool 713,081 833,525 883,331 883,525 Permissive Tax 104,637 92,845 92,538 2,392,845 Hotel /Motel Tax 4,202,222 2,936,700 3,841,370 2,866,700 Enforcement and Education 1,783 1,410 1,457 1,407 Law Enforcement Trust 116 100 240 100 Mandatory Drug Fine IS - IS - Mayor's Court Computer 8,007 5,150 12,100 8,150 Accrued Leave Reserves - 139,000 139,000 142,850 Wireless 9 -1 -1 System 130,047 100,000 100,000 100,000 DEBT SERVICE FUNDS General Obligation Bond Retirement 16,271,798 9,334,858 13,390,776 9,135,188 Special Assessment Bond Retirement 7,542 - 745 - 1992 Special Assessment Bond Retirement 100,965 - 770 - 2001 Special Assessment Bond Retirement 132,028 141,525 127,530 126,525 CAPITAL PROJECTS FUNDS Capital Improvements Tax 26,471,566 23,177,950 24,075,465 24,320,200 Captal Construction 205 15,135,000 101,980,000 - Parkland Acquisition 1,507,296 657,285 1,152,925 2,262,885 Woerner - Temple TIF 469,220 464,450 463,550 449,300 Ruscilli TIF 551,222 547,000 612,015 612,015 Pizzuti TIF 1,384,581 1,084,500 206,200 727,300 Thomas /Kohler TIF 1,018,063 790,900 727,300 728,300 McKitrick TIF 1,156,029 6,532,000 1,186,800 1,156,800 Perimeter Center TIF 525,245 493,500 473,700 450,000 Rings Road TIF 421,712 421,700 31,300 674,100 Perimeter West TIF 2,211,691 4,810,000 3,189,000 1,689,000 Upper Metro Place TIF 9,242,990 8,390,000 8,240,000 8,240,000 Rings /Frantz TIF 417,285 417,200 385,100 385,000 Historic Dublin Parking TIF 59,212 59,000 77,800 77,000 Emerald Pkwy Phase 8 TIF 2,485,754 - 645,600 - Perimeter Loop TIF 36,415 36,400 36,000 36,000 Tartan West TIF Fund 734,255 636,000 705,200 700,000 Shamrock Blvd. TIF Fund 23,681 23,700 48,500 48,000 River Ridge TIF 2,019,861 19,900 30,000 30,000 Lifetime Fitness TIF 742,357 1,142,400 741,800 641,000 COIC Improvement Fund 288 - - - Irelan Place TIF 4,217 4,200 4,200 4,200 Shier Rings Road TIF 42,532 42,500 (75,700) 11,000 Shamrock Crossing TIF Fund 66,027 66,000 144,000 144,000 Bridge and High TIF Fund 113,763 113,500 113,600 113,500 Dublin Methodist Hospital TIF Fund 138,216 138,200 151,800 150,000 Kroger Centre TIF 250,508 250,000 284,700 275,000 Frantz /Dublin Road TIF - 2,650,000 - - Delta Energy TIF 34,357 34,000 34,300 34,000 Bridge Street TIF 14,500,163 9,150,000 6,075,000 1,200,000 Vrable TIF 2,300,000 - 239,000 - Ohio University TIF 1,010,000 - 5,000 260,000 West Innovation TIF - 1,950,000 1,700,000 350,000 Tuller TIF - 10,600,000 2,600,000 395,000 Bridge Park TIF - - 3,500,000 - ENTERPRISE FUNDS Water 4,242,947 1,152,720 1,761,681 1,246,720 Water Tower Construction Fund 137 - 10 - Sewer 4,316,680 2,309,525 4,820,982 2,441,325 Sewer Construction Fund 6 - 2,500,002 - Merchandising 3,513 3,270 2,273 2,270 INTERNAL SERVICE FUNDS Employee Benefits Self- Insurance 4,507,824 5,980,670 6,440,510 7,121,530 Worker's Compensation 53,758 158,540 103,545 153,540 FIDUCIARY FUNDS Cemetery Perpetual Care Convention and Visitors' Bureau Other Agency SUBTOTAL Less: Transfers and advances TOTAL REVENUE 60,177 26,070 84,500 26,070 668,511 500,000 737,000 770,000 1,280,817 327,500 853,586 707,500 207,326,382 204,140,408 311,268,379 166,697,701 (40,221,583) (40,148,478) (91,097,834) (35,112,308) 167,104,799 163,991,930 220,170,545 131,585,393 2 -18 2016 OPERATING BUDGET - CITY OF DUBLIN, OHIO Revenue Comparison - General Fund NONOPERATING REVENUE Transfers/Advances 3,085,000 - 23,310,000 30,000 TOTAL GENERAL FUND REVENUE $ 75,875,775 $ 65,689,990 $ 91,535,875 $ 66,941,260 2 -19 2014 2015 2015 2016 Actual Budget Estimate Budget TAXES Income Taxes $ 66,051,400 $ 61,237,500 $ 62,463,750 $ 62,463,750 INTERGOVERNMENTAL REVENUE Local Government 537,402 501,500 490,070 501,520 Estate Taxes 90,657 - 10,786 - Cigarette Taxes 638 635 559 635 Liquor and Beer Permits 58,094 55,000 62,800 55,000 Grants -State & Federal - - - - Other 3,613 - 6,111 - CHARGES FOR SERVICES General Fees and Charges 44,170 15,000 37,900 15,000 Sale of Fuel 1,452,577 1,100,000 1,246,000 1,100,000 Vehicle Maintenance Services 37,331 20,000 54,250 20,000 FINES,LICENSES AND PERMITS Fines and Forfeitures 271,575 230,000 275,000 230,000 Licenses and Permits 2,915,984 1,946,355 2,634,399 1,941,355 OTHER REVENUES Interest Income 359,763 324,000 360,000 324,000 Other 967,571 260,000 584,250 260,000 NONOPERATING REVENUE Transfers/Advances 3,085,000 - 23,310,000 30,000 TOTAL GENERAL FUND REVENUE $ 75,875,775 $ 65,689,990 $ 91,535,875 $ 66,941,260 2 -19 2016 OPERATING BUDGET - CITY OF DUBLIN, OHIO Recap of 2016 Requests Total Budget Total Budget Total Budget By Fund By Fund Type Total GENERAL FUND City Council /Boards & Commissions $ 695,870 City Manager 1,361,390 Miscellaneous 873,990 Human Resources 2,106,225 Community Relations 1,865,865 Legal Services 1,750,000 Information Technology 4,874,230 Court Services 419,945 Records Management 156,950 Finance Office of the Director 1,415,580 Procurement 129,900 Transfers/Advances 18,601,000 Miscellaneous 577,850 Taxation 3,285,630 Public Services Office of the Director 842,265 Solid Waste Management 3,296,185 Fleet Management 3,572,560 Engineering 3,466,735 Miscellaneous 350,000 Facilities Management 2,612,555 Development Office of the Director 299,535 Planning 2,422,905 Economic Development 5,195,215 Building Standards 1,734,825 Parks and Recreation Office of the Director 620,355 Parks and Open Space 7,148,965 Volunteer Resources 262,795 $69,939,320 $69,939,320 SPECIAL REVENUE FUNDS Street Maintenance and Repair Fund Streets & Utilities 3,518,800 Engineering 364,500 3,883,300 State Highway Improvements Fund Streets & Utilities 25,000 Engineering 92,000 117,000 Cemetery Fund Cemetery 176,885 176,885 Recreation Fund Recreation 2,637,810 Community Recreation Center 3,988,070 Community Recreation Center - Facilities 1,573,355 8,199,235 Safety Fund Police 11,395,135 Communication 2,289,765 13,684,900 Swimming Pool Fund Dublin Municipal Pools 993,065 993,065 Permissive Tax Fund 2,400,000 2,400,000 Hotel /Motel Tax Fund City Manager 185,285 Events Administration 3,236,135 Taxation 730,280 Transfers/Advances 162,300 4,314,000 2 -20 2016 OPERATING BUDGET - CITY OF DUBLIN, OHIO Recap of 2016 Requests 1,593,795 $201,507,982 RECAP: Total Budget Total Budget Total TIF Fund Projected Expenditures Budget By Fund By Fund Type Total SPECIAL REVENUE FUNDS (Continued) (35,112,308) Total Expenditures $193,241,132 Education and Enforcement Fund Police 0 0 Law Enforcement Trust Fund Police 0 0 Mayor's Court Computer Fund Court Services 19,490 19,490 Accrued Leave Reserve Fund Finance 350,000 350,000 Wireless 9 -1 -1 System Transfers/Advances 80,000 80,000 34,217,875 DEBT SERVICE FUNDS General Obligation Debt Service Fund 12,735,710 2001 Special Assessment Bond Retirement Fund 129,200 12,864,910 CAPITAL PROJECTS FUNDS Capital Improvements Tax Fund 30,102,100 Capital Construction Fund 38,543,713 Parkland Acquisition Fund 650,000 69,295,813 ENTERPRISE FUNDS Water Fund Finance 296,200 Streets & Utilities 443,785 Engineering 1,208,280 1,948,265 Sewer Fund Finance 1,857,805 Streets & Utilities 1,140,055 Engineering 751,140 3,749,000 Sewer Construction Fund 550,149 Merchandising Fund Community Relations 5,000 6,252,414 INTERNAL SERVICE FUNDS Employee Benefits Self- Insurance Fund 7,074,905 Workers' Comp. Self- Insurance Fund 268,950 7,343,855 TRUST AND AGENGY FUNDS Agency Fund 828,795 Convention & Visitors' Bureau Fund 765,000 1,593,795 $201,507,982 RECAP: Total Amount Budgeted $201,507,982 TIF Fund Projected Expenditures 26,845,458 Less: Transfers & Advances (35,112,308) Total Expenditures $193,241,132 2 -21 2016 OPERATING BUDGET - CITY OF DUBLIN, OHIO Expenditure and Budget Summary - General Fund 2 -22 2014 Actual 2015 Budget 2015 Estimate 2016 Budget GENERAL FUND City Council $ 427,749 $ 604,615 $ 478,100 $ 660,920 Boards & Commissions 9,599 34,950 19,350 34,950 City Manager 833,916 961,075 823,335 1,361,390 Miscellaneous 723,827 812,065 729,385 873,990 Human Resources 1,595,422 1,794,780 1,674,861 2,106,225 Community Relations 1,366,062 1,732,490 1,574,548 1,865,865 Legal Services 1,577,062 1,750,000 1,915,000 1,750,000 Information Technology 3,021,667 3,695,520 3,150,200 4,874,230 Court Services 342,985 398,860 389,010 419,945 Records Management 129,791 151,725 149,370 156,950 Finance Office of the Director 1,129,183 1,441,060 1,186,035 1,415,580 Procurement 128,589 125,475 104,650 129,900 Transfers /Advances 28,685,000 17,100,000 50,719,250 18,601,000 Miscellaneous 506,615 678,400 799,365 577,850 Accounting &Auditing 2,564 - - - Taxation 3,165,749 3,299,110 3,149,300 3,285,630 Public Services Office of the Director 283,473 842,015 631,200 842,265 Solid Waste Management 3,347,911 3,293,950 3,353,635 3,296,185 Fleet Management 3,265,359 3,461,930 3,031,425 3,572,560 Engineering 2,768,317 3,079,570 2,867,000 3,466,735 Miscellaneous 343,994 350,000 336,300 350,000 Facilities Management 2,180,275 2,552,810 2,488,520 2,612,555 Development Office of the Director 4,861,216 5,546,625 5,210,180 299,535 Planning 1,727,166 2,296,160 2,005,720 2,422,905 Economic Development - - - 5,195,215 Building Standards 1,421,789 1,549,245 1,459,900 1,734,825 Parks and Recreation Office of the Director - - - 620,355 Parks and Open Space 6,857,315 7,749,895 7,174,825 7,148,965 Volunteer Resources 194,931 254,355 246,655 262,795 TOTAL $ 70,897,526 $ 65,556,680 $ 95,667,119 $ 69,939,320 2 -22 Z m � C E )LL E O lo F N N U l U Wv O � � w c m C LL Z Z U1 v � w O O N M ei y Z E c o .. 9 N c ar c E i > n c a c c No a� y N c °c m m R v c W c c c y9 9 9 5 E v o E E a� v E m E c c 2 2 m o v y ^no E u _o x m B e E B o ... o2° LL oim e 2 -23 o ONO O m M O N O O M O M O M _ b p N V ti ti N u u 0 '^ N N N N V R 2 h O h O h O y 8 V O h O h 0 X m N W N ° O O H O O H N W W R E H a Y ry V O O M m N O M y N y N O O O b o Y b V O V W N .r h O h O h 1% 8° a m �o M a o °a °O o m a a m w w w w w w e b m °o O a O a a P ... o $ co M o 0 O 0 m ro vi ro N O a W O W N y. ei O M N V M O O M Ip M ^ C N W M M lk W Q VI a 10 It ti ti M h M h O O O C N Y m N V O V N Ivi y O h M M vl N ei W C VI � ei C N N o ro o W O a b b d N N ti N I� V ti M a M E y U ° h O h O h N 3 a o n c °O i°n ° °O i°n a w w w w w w w N h h h P m N O M N O O N M W a N Mq N N W1 c d Y� �Mp V N b� N W V o N O 0 0 a C ti Cf y N y R O N M M R Mao n N �O N ti W a N O C O W W h h CL R M ei y Z E c o .. 9 N c ar c E i > n c a c c No a� y N c °c m m R v c W c c c y9 9 9 5 E v o E E a� v E m E c c 2 2 m o v y ^no E u _o x m B e E B o ... o2° LL oim e 2 -23 z � m � ` E E >LL E O N U l ' o U Wv n� � w � m C LL C7 m Z U1 v Q � V W K u a V 0 W 0 0 Q 9 C yR L a C E 6 j U Q E E 8 N a g T N 3 2 f 2 m Q J Y � 0 6 v E f0 L C a IL 9 c 2 2 i� c E R� J O C W c c y o S� V C � W W w N N/1 N .y N M O N N N m� N ti a w O N � 0 h m n N r w n eJPJ M �p M N •� N 0 O ei K o ' h W Vm H w �o ,y a ro -. 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Ego gig sRomvq� 'N RISE mo Ng Oos BBS 0 00 HUE HP 08g \\ \\ }!\ \)\ ! §2\\ :! §g!g C9:!! o o o o NRRSPH� Ego m go oono o o 2016 OPERATING BUDGET— CITY OF DUBLIN, OHIO COMPARISON OF REVENUE AND EXPENDITURES' (Excludes TIF Funds /Construction Funds) 2016 Revenue - $114,809,978 x, a.` Personal Services 35.5% • Other Expenses 44.7% • Capital Outlay 19.8% 'Amounts do not include Transfers or Advances • Income Tax 72.5% • Charges for Services 15.6% • Property Taxes 2.9% • Intergovernmental Revenue 2.3% • Fines, Licenses & Permits 2.0% Miscellaneous 2.2% • Hotel /Motel Tax 1.9% • Interest Income 0.6% 2016 Expenditures - $134,643,020 2 -28 2016 OPERATING BUDGET - CITY OF DUBLIN, OHIO 2016 Appropriations Summary by Expenditure Category - All Funds General Fund Special Revenue Funds Street Maintenance and Repair Fund Streets and Utilities Engineering State Highway Fund Engineering Cemetery Fund Recreation Fund Recreation Services Community Recreation Center Community Recreation Center Facilities Safety Fund Police Communication Swimming Pool Fund Permissive Tax Fund Hotel /Motel Tax Fund Education and Enforcement Fund Law Enforcement Fund Mayors Court Computer Fund Accrued Leave Reserve Fund Wireless 9 -1 -1 Fund Debt Service Funds General Obligation Debt Service Special Assessments Capital Proiects Funds Capital Improvements Tax Fund Parkland Acquisition Fund Enterprise Funds Water Fund Streets and Utilities Finance Engineering Sewer Fund Streets and Utilities Finance Engineering Merchandise Fund Internal Service Funds Employee Benefits Self- Insurance Fund Worker's Compensation Self- Insurance Fund Fiduciary Funds Trust& Agency Funds Dublin Convention and Visitor's Bureau Fund Totals Personal Services Other Expenses Capital Outlay Transfers Total $ 24,309,710 $ 26,606,760 $ 421,850 $ 18,030,000 $ 69,368,320 2,256,450 1,260,850 1,500 - 3,518,800 4,500 349,000 11,000 - 364,500 - 22,000 70,000 25,000 117,000 142,075 20,800 14,010 - 176,885 1,662,650 963,160 12,000 - 2,637,810 2,587,395 1,320,175 80,500 - 3,988,070 818,360 559,995 195,000 - 1,573,355 10,809,650 559,485 26,000 - 11,395,135 2,218,065 71,700 - - 2,289,765 609,640 307,025 76,400 - 993,065 - - 2,400,000 - 2,400,000 761,860 3,310,340 79,500 162,300 4,314,000 - 19,490 - - 19,490 350,000 - - - 350,000 - - - 80,000 80,000 12,735,710 129,200 12,735,710 129,200 38,500 21,397,500 4,132,000 25,568,000 10,000 403,300 236,700 650,000 165,385 277,400 1,000 - 443,785 - 296,200 - - 296,200 23,630 189,650 995,000 - 1,208,280 826,645 287,410 26,000 - 1,140,055 - 1,857,805 - - 1,857,805 161,390 129,750 460,000 - 751,140 - 5,000 - - 5,000 148,160 6,926,745 - 7,074,905 - 268,950 - 268,950 828,795 - 828,795 765,000 765,000 $ 47,855,565 $ 60,116,895 $ 26,670,560 $ 22,666,000 $ 157,309,020 2 -29 2016 OPERATING BUDGET - CITY OF DUBLIN, OHIO 2016 Appropriations Summary by Expenditure Category - General Fund Note: Does not include advances. 2 -30 Personal Services Other Expenses Capital Outlay Transfers Total General Fund City Council $ 566,850 $ 94,070 $ - $ - $ 660,920 Boards and Commissions 9,700 25,250 - - 34,950 Office of the City Manager 988,085 371,805 1,500 - 1,361,390 Miscellanous Account /Contingencies - 862,990 11,000 - 873,990 Human Resources 1,330,450 775,775 - - 2,106,225 Community Relations 948,615 917,250 - - 1,865,865 Legal Services - 1,750,000 - - 1,750,000 Information Technology 1,692,570 3,180,660 1,000 - 4,874,230 Court Services 307,760 112,185 - - 419,945 Records Management 114,350 42,600 - - 156,950 Finance - Office of the Director 1,274,180 141,400 - 1,415,580 Procurement - 129,900 - 129,900 Miscellaneous Accounts 577,850 577,850 Transfers - - - 18,030,000 18,030,000 Taxation 677,585 2,608,045 - - 3,285,630 Public Services Office of the Director 756,735 83,530 2,000 - 842,265 Solid Waste Management 701,595 2,593,590 1,000 - 3,296,185 Fleet Management 898,835 2,673,225 500 - 3,572,560 Engineering 2,816,375 633,960 16,400 - 3,466,735 Miscellaneous - 350,000 - - 350,000 Facilities Management 1,395,385 1,132,170 85,000 - 2,612,555 Parks and Recreation - Office of the Director 606,205 14,150 - - 620,355 Parks Open Space 4,766,135 2,079,880 302,950 - 7,148,965 Volunteer Resources 222,595 40,200 - - 262,795 Development - Office of the Director 294,625 4,910 - - 299,535 Planning 2,005,755 417,150 - - 2,422,905 Economic Development 459,600 4,735,615 - - 5,195,215 Building Standards 1,475,725 258,600 500 - 1,734,825 Totals $ 24,309,710 $ 26,606,760 $ 421,850 $ 18,030,000 $ 69,368,320 Note: Does not include advances. 2 -30 2016 OPERATING BUDGET— CITY OF DUBLIN, OHIO DEBT ADMINISTRATION Dublin's infrastructure needs are met through a five -year Capital Improvements Program (CIP). Currently, the 2016 - 2020 CIP programs $120.3 million in major capital improvements. Several capital projects in past years have been funded utilizing proceeds from long -term debt. The City's CIP document provides a summary of additional infrastructure needs anticipated to be funded with long -term debt. By policy, fifteen percent of income tax revenues are allocated for debt service. Based on existing debt, the annual debt service for income tax funded projects totals 8.2% of 2016 projected income tax revenues. $1,400 $1,200 $1,000 $800 $600 $400 $200 Net Bonded General Obligation Debt per Capita as of December 31, 2014 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 In anticipation of a general obligation debt issuance that occurred in September 2015, the City received ratings from both Moody's Investors Service ("Moody's) and Fitch Ratings ("Fitch'). After completing a review that evaluated the City's existing financial condition, current developments and trends, and prospects for growth, Moody's and Fitch both assigned its highest ratings, "Aaa" and "AAA', respectively, to the City's bonds. In its report, Moody's stated the city's "finances are expected to remain strong given the robust reserves and proactive and conservative management team which has demonstrated an ability and willingness to adjust to financial pressures." Additionally, in anticipation of a special obligation nontax revenue bond issuance that occurred in October 2015, the City was assigned a Aal rating by Moody's. This second highest rating recognizes the nontax revenue nature of the bonds, while giving consideration to the City's overall financial strength. These ratings enable the City's debt to be issued at the lowest interest rates, resulting in reductions in future debt service payments. The City's diverse economic base, the City's history of operating surpluses and the continued use of that surplus to fund capital projects, and the City's continued long -term planning efforts will help maintain high credit ratings. 2 -31 2016 OPERATING BUDGET— CITY OF DUBLIN, OHIO The City's long -term debt outstanding as of December 31, 2015 will be $146.7 million. Of the total, approximately $3.6 million will be retired using revenues generated by the City's water system operations, $9.6 million will be retired using revenues generated by the City's sewer system operations, $645,000 will be retired through the collection of special assessments, $1.0 million will be retired using property tax revenues, $735,000 will be retired using hotel /motel tax revenues, and $52.9 million will be retired using service payments in lieu of taxes from tax increment financing districts. The remaining $78.2 million, or about 53 %, will be retired with income tax revenue. Under current state statutes, the City's general obligation debt issuances are subject to a legal limitation based on the total assessed value of real and personal property. Total general obligation debt of the City, exclusive of certain exempt debt, shall never exceed 10.5% of the total assessed valuation. The unvoted general obligation debt of the City cannot exceed 5.5% of the total assessed valuation. In 2015, the City's total taxable assessed valuation was $2,003,415,640. As a result, the City had a legal debt margin for total debt of $210,358,642 and a legal debt margin for unvoted debt of $110,187,860. Nonexempt Debt Additional Debt Limitation Outstanding Capacity Within Limitation 10 1/2% = $210,358,642 $6,093,549 $204,265,093 5 1/2% = $110,187,860 $0 $107,383,129 As of October 31, 2015 C O m d 3 m 9 y y d y a Assessed Value Compared to Net General Obligation Debt $2.3 $2.0 $1.8 $1.5 $1.3 $1.0 $0.8 $0.5 $0.3 ad& 10 10 P tip, 16NO 10'' 16N' ,y'3 pNk iiiiiiiiiAssessed Value Net Bonded Debt 2 -32 $60.0 O $50.0 D $40.0 0 M m IM $30.0 O $20.0 y $10.0 Z $0.0 2016 OPERATING BUDGET - CITY OF DUBLIN, OHIO DEBT SERVICE SCHEDULE Reflects Debt as of 12/31/15 Date 2016 Of Original 0/S Principal Interest Issue Amount Principal Pavment Pavment Unvoted Bonds (G.0 (3) Upper Scioto West Branch (OWDA) 1/1/99 19,716,717 3,169,599 1,227,564 123,156.79 (1) Avery- Muirfield Interchange 9/1/99 8,316,788 2,205,000 530,000 44,250.00 (4) Rings Road Improvements (TIF) 12/1/00 3,535,000 1,242,369 227,412 46,668.96 (6) Arts Facility Acquisition 12/1/00 1,360,000 472,100 86,416 17,734.20 (6) Arts Facility Renovation 12/1/00 755,000 263,382 48,211 9,893.82 (4) Perimeter Drive Extension (TIF) 12/1/00 3,940,000 1,386,484 253,791 52,082.58 (4) Emerald Parkway -Phase 7A (TIF) 12/1/00 2,020,000 705,665 129,170 26,507.94 (1) Service Center 12/1/01 3,675,000 1,385,101 225,164 51,365.58 (1) Municipal Pool South (OMB) 4/14/04 2,986,000 1,689,000 141,000 77,459.00 (4) Industrial Pkwy /SR 161 Improvements 1/7/14 8,210,000 7,315,000 445,000 215,031.26 (2) Darree Fields Water Tower 1/7/14 1,710,000 1,525,000 95,000 44,762.50 (3) Sanitary Sewer Lining 1/7/14 1,880,000 1,675,000 100,000 49,325.00 (1) LED Street Lights 10/2/12 2,185,000 1,670,000 220,000 41,850.00 (2) Dublin Road Water Tower 10/2/12 2,360,000 2,080,000 95,000 61,412.50 (3) Sewer Lining & Repairs 10/2/12 2,540,000 2,240,000 105,000 66,050.00 (4) Emerald Parkway Phase 8 12/17/13 5,420,000 5,410,000 5,000 177,725.00 (4) Emerald Parkway Phase 8 1/7/14 1,580,000 1,050,000 280,000 21,050.00 (4) Bridge Street - Land Acquisition 12/17/13 4,435,000 4,425,000 5,000 145,100.00 (4) Bridge Street - Land Acquisition 1/7/14 1,265,000 835,000 225,000 16,637.50 (4) 270/33 Interchange (Design, ROW) 1/7/14 9,000,000 7,325,000 850,000 185,475.00 (1) Justice Center Improvements 9/30/15 10,600,000 10,600,000 310,000 473,559.22 (3) Sewer Lining & Repairs 9/30/15 2,500,000 2,500,000 75,000 111,703.88 (1) BSD Transportation (Riverside Dr /161 /Park) 9/30/15 25,000,000 25,000,000 725,000 1,116,848.68 (4) BSD Transportation (Riverside Dr /161 /Park) 9/30/15 11,100,000 11,100,000 0 498,980.02 (1) BSD Parking Structures (Tax- Exempt) 10/28/15 16,000,000 16,000,000 0 784,069.12 (1) BSD Parking Structures (Taxable) 10/28/15 16,000,000 16,000,000 0 734,336.88 (4) 270/33 Interchange (Construction) (SIB) 2/10/15 10,010,000 10,010,000 197,358 525,150.00 139,278,700 6,601,086 5,718,185 Unvoted Special Assessment Bonds (7) Ballantrae 12/1/01 1,700,000 644,899 104,836 23,915.66 644,899 104,836 23,915.66 Voted Bonds (G.O.) (1) Recreation Center expansion 10/15/98 3,998,000 689,000 252,000 26,172.50 (1) Emerald Parkway Bridge 10/15/98 7,518,000 1,026,000 513,000 41,040.00 (4) Emerald Parkway -Phase 2 (TIF) 10/15/98 7,874,000 475,000 475,000 19,000.00 (4) Woerner - Temple Road 12/1/00 5,555,000 1,643,000 385,000 63,662.50 (1) Emerald Parkway Overpass - Phase 7 12/1/00 6,565,000 1,953,000 458,000 75,675.00 (5) Coffman Park Expansion 12/1/00 3,135,000 1,044,000 197,000 39,700.00 6,830,000 2,280,000 265,250.00 Total Debt Payments $146,753,599 $8,985,922 $6,007,351 (1) Supported by income tax revenue 78,217,101 3,374,164 3,466,626 (2) Supported by Water Fund revenue 3,605,000 190,000 106,175 (3) Supported by Sewer Fund revenue 9,584,599 1,507,564 350,236 (4) Supported by TIF revenue 52,922,518 3,477,731 1,993,071 (5) Supported by property tax revenue 1,044,000 197,000 39,700 (6) Supported by hotel /motel tax revenue 735,482 134,627 27,628 (7) Supported by special assessment revenue 644,899 104,836 23,916 2 -33 THIS PAGE LEFT BLANK INTENTIONALLY I ofDublin ty 2 -34 2016 OPERATING BUDGET - CITY OF DUBLIN, OHIO City Council STATEMENT OF FUNCTIONS All powers of the City permitted by the Revised Charter, the Constitution and the laws of the State of Ohio are vested in Council. Council provides for the exercise of all City powers and for the performance of all duties and obligations imposed on the City by law, through the adoption of legislation. City Council's responsibilities include reviewing, deliberating, and approving legislation as prescribed by the Revised Charter and the laws of the State of Ohio applicable to municipalities. City Council establishes goals and long -range policies for the City. Council is composed of seven members who serve four -year terms. Three are nominated and elected by the electors of the City at large and four are nominated and elected by the electors of each of the four Council wards. All candidates for City Council must be residents of Dublin for one year prior to filing a petition of candidacy. Council members must be residents of the City of Dublin throughout their term of office. Ward Council members must be residents of the ward which they represent at the time they file for office and during their entire term of office. City Council elects a Mayor and Vice Mayor to serve two -year terms. The Mayor presides over all City Council meetings. The Vice Mayor performs these duties in the absence of the Mayor. The Clerk of Council is appointed by the City Council and serves at its pleasure. The Clerk of Council is an officer of the City and provides notice of Council meetings to its members and the public, keeps the minutes of Council's proceedings and performs other duties as provided by the Revised Charter or by Council. OBJECTIVES AND ACTIVITIES • To establish goals for the community to be implemented by staff and /or City Council. • To set policy in a clear and consistent manner in order to provide a framework for administrative implementation. • To continue to be responsive to the needs and expectations of the citizens of Dublin. PERSONNEL DATA POSITION TITLE Mayor Vice Mayor Council Member Clerk of Council Deputy Clerk of Council (1) TOTAL 2015 CURRENT NUMBER 2 10 NOTES & ADJUSTMENTS: (1) The vacant Deputy Clerk of Council position was filled in September 2015. 2016 ADOPTED 2 10 City Council 3 -1 12/07/15 �01G bPERATING BUDGET - CITY bF DUBLIN, bHlb General Fund City Council Legislative Affairs 2014 2015 2015 2015 2016 Ackual Budgek Revised Budgek Estimake Budgef 101.1510 Personal Services 2110 SalarieslWages 246,963 304,185 304,185 250,000 316,725 2111 Overtime Wages 3,475 4,610 41610 4,600 41610 2120 Employee Benefits 125,564 201,530 189,030 135,000 245,515 376,002 5101325 497,825 389,600 566,850 Other Expenses 2201 ConferencelMileage 1,358 20,000 20,000 15,000 30,500 2211 Meeting Expenses 1,032 2,500 2,657 2,500 2,500 2212 Long Term Strategic Plar 9,423 12,000 11,900 10,000 12,000 2240 Ceremonial Functions 18,734 20,180 32,780 22,000 20,260 2349 Prafessianal Services 13,343 15,000 18,719 15,000 16,000 2370 Advertising 5,448 15,000 15,000 15,000 3,000 2391 MembershipslSubscriptic 964 1,610 1,610 1,000 1,81p 2410 Office Supplies 1,445 8,000 9,267 8,000 8,000 51,747 94,290 111,933 88,500 94,070 TOTALS $427,749 $604,615 $609,758 $478,100 $660,920 3 -2 2016 OPERATING BUDGET - CIiY OF DUBLIN, OHIO General Fund City Council Boards and Commissions 2014 2D15 2D15 2D15 2016 Actual Budget Revised Budget Estimate Budget 101 -1520 Personal Services 2110 SalarieslWages 81380 8,400 8,400 81400 8,400 2120 Employee Benefits 1,159 1,300 1,300 900 1,300 9,459 91700 91700 91300 9,700 Other Expenses 2201 CanferencelMileage 140 23,50q 23,500 10,050 23,500 2211 Meeting Expenses 0 1,000 1,000 0 1,000 2391 MembershipslSubscriptic 0 750 750 0 750 140 25,250 25,250 10,050 25,250 TOTALS $9,599 $34,950 $34,950 $19,35q $34,950 3 -3 2016 OPERATING BUDGET - CITY OF DUBLIN, OHIO City Council Boards and Commissions BUDGET SUMMARY 101 -1510 • Accounts 2110 and 2111 provide funding for the salaries /wages of Council Members and staff reflected under Personnel Data. • Account 2120 includes funding for benefits, including health insurance contributions for City Council Members, the Clerk of Council and Deputy Clerks of Council. • Account 2201 includes funding for travel and training for Council Members and certification - related training for the Clerk of Council and Deputy Clerks of Council. • Account 2212 provides funding for long -term strategic planning workshops, and Council retreat(s). • Account 2240 includes funding for reimbursable business expenses and for citywide ceremonial functions, which are reviewed and approved by the Mayor and the City Manager. These include the annual board and commission member recognition event hosted by City Council; Memorial Tournament badges for Council Members; flowers, memorial donations, and special occasion recognition. Account 2349 provides funding for codification services. Account 2370 provides funding for advertising expenses related to publication in local newspapers of the annual meeting schedule and Council candidate campaign finance reports. This account also includes funding to record annexation documents with the county and state. 101 -1520 • Account 2110 provides funding for salaries /wages of seven Planning and Zoning Commission Members. • Account 2201 provides funding, as authorized by Council, of up to $2,500 per Planning & Zoning Commission Member for relevant travel and training, and funding for orientation and training. • Account 2211 provides funding for expenses related to meetings sponsored by various City advisory boards, commissions, committees and task forces. • Account 2391 provides funding for American Planning Association (APA) memberships. City Council 3 -4 12/07/15 2016 OPERATING BUDGET - CITY OF DUBLIN, OHIO Office of the City Manager STATEMENT OF FUNCTIONS The City Manager is the Chief Administrative and Law Enforcement Officer of the City and is charged with the responsibility for the administration of all municipal affairs as empowered by the Revised Charter of the City of Dublin, City Ordinances or Resolutions, and State laws. Some of the City Manager's primary responsibilities include: directing and supervising the administration of all departments and functions of the City; attending all Council meetings; ensuring that all laws, Revised Charter provisions, and ordinances and resolutions of Council are faithfully executed; preparing the annual budget and capital improvements program; publishing an annual report of the financial and administrative activities of the City; and executing, on behalf of the City, all contracts and agreements. OBJECTIVES AND ACTIVITIES • To implement goals established by City Council. • To provide leadership and direction for staff. • To be responsive to needs of the community and to advise citizenry regarding the structure and activities of the City organization. • To facilitate citizen involvement and requests for service. • To provide leadership in sustainable municipal services. PERSONNEL DATA POSITION TITLE City Manager Assistant City Manager Senior Project Manager (1) Management Assistant Executive Administrative Professional Administrative Support 1 TOTAL PART - TIME /SEASONAL STAFF Director of Strategic Initiatives /Special Projects (2) Intern TOTAL 2015 2016 CURRENT NUMBER ADOPTED 1 1 1 1 1 1 1 1 1 1 6 6 1 1 2 2 NOTES AND ADJUSTMENTS: (1) The Senior Project Manager position has been vacant since April 2014. The position is included to allow the City Manager the flexibility to determine the needs of the office. (2) This is a permanent part -time position. City Manager 3 -5 12/07/15 2016 OpEI�ITING BUDGET - CITY OF QUBLIN, OHIO General Fund City Manager Office of the Director 2014 2p15 2p15 2015 2016 Actual Budget Revised Budget Estimate Budget 101.1110 Personal Services 2110 SalarieslWages 624,383 681,410 681,410 60D,000 717,905 2111 Overtime Wages 308 500 500 310 500 2112 Other Wages 15,450 18,440 18,440 q 22,125 2120 Employee Benefits 158,374 209,130 207,130 180,000 247,555 798,515 909,480 9071480 780,310 988,085 Other Expenses 2201 Conference/Mileage 14,331 18,000 18,550 14,500 18,000 2211 Meeting Expenses 2,988 4,250 6,250 4,250 6,750 2230 Staff Goal Setting 0 4,500 4,500 700 2,500 2349 Professional Services 0 0 0 0 182.500 2380 Printing &Reproductions 0 250 250 0 250 2391 MembershipslSubscriptic 3,699 6,895 6,895 3,700 8,205 2410 Office Supplies 1,783 2,500 2,976 2,975 2,500 2440 Small Tools & Minor Equ 0 200 200 q 200 2812 Special ProjectslProgran 12,600 15,000 16,900 16,900 152,400 35,401 51,595 56,521 43,025 373,305 TOTALS $833,916 $961,075 $964,p01 $823,335 $1,361,390 3 -6 2016 OPERATING BUDGET - CITY OF DUBLIN, OHIO Office of the City Manager BUDGET SUMMARY: 101 -1110 • Account 2110 provides funding for the full -time staffing reflected under Personnel Data. • Account 2112 provides funding for part -time (Intern) staff. • Account 2211 provides funding for external and internal meetings sponsored by the City. This may include food, beverages, and any necessary supplies for meetings with City Council, staff retreats, forums, etc. • Account 2230 provides funding for a management staff goal setting meeting. • Account 2349 provides funding for WiFi locations /new structure consulting, ROW telecom engineering, wireless structures location consulting, telecom consulting legal services, and Aquarian Consulting (ICF). • Account 2391 provides funding for staffs membership to organizations such as International City /County Management Association (ICMA) and Ohio City /County Management Association (OCMA). • Account 2812 provides funding for projects such as the Citizens Academy, ICF Institute and the LEAN Program. City Manager 3 -7 12/07/15 THIS PAGE LEFT BLANK INTENTIONALLY I ofDublin h' 2016 OPERATING BUDGET - CITY OF DUBLIN, OHIO Office of the City Manager / Miscellaneous Accounts / Contingencies STATEMENT OF FUNCTIONS: These are miscellaneous accounts within the General Fund which are not directly related to the operational costs of a specific function. The functional "supervision" of these accounts is provided by the Office of the City Manager. Funds are appropriated to the contingency account to be held for any unforeseen expenses during the current fiscal year. The expenditures are required to be approved by the City Manager. Misc Accts 3 -9 12/07/15 2016 OPEEtWTING BUDGET � CITY OF DUBLIN, OHIO General Fund City Manager Miscellaneous 2014 2015 2015 2015 2016 Actual Budget Revised Budget Estimate Budget 101,1119 Other Expenses 2349 Professional Services 144,000 160,000 16$,000 16$,000 168,800 2362 Workers' Compensation 50,000 280,000 200,800 inn Ann 15q,00q 2381 MembershipslSubscriptions 47,263 59,000 59,gg0 50,OOq 64,420 2382 County Wide Disaster Sere 42,855 46,ggq 60,413 60,413 59,32q 2821 GrantslCommunity Org 167,564 187,065 190,972 190,972 272,25q 2823 Leadership Dublin 10,000 10,Ogq 10,000 10,ggq 10,gOq 2990 Contingencies 262,145 150,000 169,212 150,000 150,OOq TOTALS 123,$27 $12,065 $723,$27 $$12,865 3.10 857,597 729,385 $857,597 $729,385 873,990 $$73,990 2016 OPERATING BUDGET - CITY OF DUBLIN, OHIO Office of the City Manager / Miscellaneous Accounts / Contingencies BUDGET SUMMARY: 101 -1119 • Account 2349 provides funding for federal and state lobbying efforts. • Account 2362 provides funding for the City's self- insured workers' compensation program. This amount reflects the City's program costs including claims, third party administration and excess loss coverage. • Account 2391 includes funds for memberships /subscriptions to the Ohio Municipal League, the National League of Cities, dues to the Mid -Ohio Regional Planning Commission, and any other citywide memberships /subscriptions. • Account 2392 provides funding to the Franklin County Emergency Management Agency (FEMA) for the countywide disaster services program. • Account 2821 provides funding for the Dublin Counseling Center, the Beautify Your Neighborhood Grant Program and the Historic Dublin parking lot lease atthe Dublin Community Church. The funding amount for the Dublin Counseling Center is $131,250, plus $75,000 additional for senior /aging -in -place programming, plus an additional $10,000 for drug /alcohol abuse prevention programming for a total of $216,250. The Beautify Your Neighborhood Grant Program Funding remains at the same funding level, $32,000, as last year. Funding for the Historic Dublin parking lot lease is $24,000. • Account 2823 provides funding for Leadership Dublin. • Account 2990 provides funding for unanticipated expenditures that may occur throughout the year. Misc Accts 3 -11 12/07/15 THIS PAGE LEFT BLANK INTENTIONALLY I ofDublin h' 3 -12 2016 OPERATING BUDGET - CITY OF DUBLIN, OHIO Office of the City Manager / Human Resources STATEMENT OF FUNCTIONS Human Resources is an engaged team of professionals who work in partnership with managers, their teams, and individual employees to sustain a talented, diverse workforce, foster a culture of health, safety, and productivity and provide innovative, collaborative business solutions that contribute to the strategic goals of the City. Human Resources provides leadership and direction to the organization in all functional areas of human resources management including recruitment & selection; classification & compensation; performance management; wage & salary administration; benefits administration; labor /employee relations; policy analysis /development; and organizational analysis /development. Human Resources also provides leadership and direction to the organization in risk management and occupational safety & health. OBJECTIVES & ACTIVITIES • To develop and administer recruitment /selection processes based on a competency -based strategy; partnering with all work units in the selection of high quality candidates. • To provide leadership in developing and implementing benefit and health management strategies (i.e. Health Savings Accounts, Health Reimbursement Accounts, Healthy by Choice Plus Program); evaluate medical benefits and HBC Plus program effectiveness for future potential plan design modifications. • To provide leadership and direction in the administration of classification & compensation systems, ensuring that managers are effectively trained in administration of systems. • To provide leadership and direction in administration of performance management system; ensure managers are trained in administration of system; provide direction to managers in the development of meaningful performance objectives for their employees. • To develop, implement, and administer professional development programs that focus on skill /competency development. • To develop, implement, and administer a staff technology program that focuses on technical skills for staff to effectively use technology tools that are pertinent to their job. • To maintain a City -wide customer service training program that reinforces the Dublin Brand. • To administer labor relations functions, including collective bargaining, contract administration, and grievance arbitration processes; conduct negotiations for successor collective bargaining agreements. • To lead the organization in workforce planning and succession /talent management efforts to help ensure the sustained success of the organization in the future. • To administer property & casualty insurance, risk management, and occupational safety & health programs. • To administer the City's self- insured Workers Compensation Program. PERSONNEL DATA 2015 2016 POSITION TITLE CURRENT NUMBER ADOPTED Director, Human Resources 1 1 Human Resource Manager 1 1 Benefits Administrator (1) 0 .25 Human Resource Specialist 3 3 Human Resource (Wellness) Coordinator (2) 1 .5 Safety Administrator /Risk Manager 1 1 Risk Management Assistant 1 1 Administrative Support 2 1 1 Talent Development Manager 1 1 TOTAL 10 9.75 PERMANENT PART -TIME Human Resources Coordinator (2) 0 .5 TOTAL 0 .5 NOTES AND ADJUSTMENTS: (1) The Benefits Administrator position is allocated twenty -five percent (25 %) to this budget and seventy -five percent (75 %) to the Employee Benefits Self- Insurance Fund. (2) Funding fifty percent of the Human Resources (Wellness) Coordinator from this account allows for a Permanent Part Time Human Resources Coordinator to process seasonal hires. The other fifty percent (50 %) of the Human Resources (Wellness) Coordinator is funded in the Internal Service /Employee Benefits budget. Human Resources 3 -13 12/07/15 General Fund City Manager Human Resources 2016 OPERATING BUDGET -CITY OF DUBLIN, OHIO 204 205 2075 205 206 Actual Budget Revised Budget Estimate Budget �O� -� X20 Personal Services 2110 Salaries/Wages 574,649 607,785 635,785 635,000 787,40 21 � 7 Overtime Wages � ,322 8,000 8,000 500 8,000 2112 Other Wages 27,627 O O O O 21 � 3 Short Term Disability 44,776 O 2,000 � ,956 O 27 20 Employee Benefits 221 ,875 303,340 277,0 3 245,500 368,290 21 25 Employee Training 8� rev. 38,656 74,240 59, � 40 38,655 � � 4,750 27 26 Tuition Reimbursement 37, � 82 50,000 50,000 37,000 50,000 2140 Uniforms 8� Clothing 809 2,000 2,000 O 2,000 940,896 7 ,045,365 � ,033,938 958,61 � � ,330,450 Other Expenses 220 Conference /Mileage 9,685 20,000 20,095 � 0,000 27 ,300 2210 Reimbursable Business Ex{ O 2,000 4,500 4,500 3,500 221 � Meeting Expenses 5,67 5 5,500 5,500 3,500 5,000 2349 Professional Services 86,368 7 22,31 O � 34,320 � 30,000 7 57,055 2351 Maint. of Equipment O � 80 7 80 O � 80 2360 Insurance 8� Bonding 474,294 50� ,� 20 50� ,� 20 475,000 500,9 O 2365 Insurance Claims paid 2,785 � 0,000 � 0,000 � 0,000 � 0,000 2370 Advertising � � ,822 � 5,250 37 ,250 25,250 � 9,250 2380 Printing 8� Reproductions 2,136 8,000 5,500 2,200 3,000 2390 Misc Contractual Services 26,204 24, � 35 24,333 � 9,850 24, � 35 239 � Memberships /Subscriptions 6,462 8,000 8, � 65 6,500 6,500 247 O Office Supplies 5,487 8,065 8,377 7,400 8, � 45 287 O Employee Awards Program 2,283 4,600 4,600 2,300 5,000 2812 Special Projects /Programs � 06 300 300 O 300 287 5 Risk Mgt. /Safety Programs 21 ,279 � 9,955 20,74 � 9,750 � � ,500 654,526 749,47 5 778,987 77 6,250 775,775 TOTALS $7 ,595,422 $� ,794,780 $� ,81 2,97 9 $7 ,674,867 $2, � 06,225 3 -� 4 2016 OPERATING BUDGET - CITY OF DUBLIN, OHIO Office of the City Manager / Human Resources BUDGET SUMMARY: 101 -1120 • Account 2110 provides funding for the staffing reflected under Personnel Data. • Account 2125 provides funding for a City -wide Drug -free Workplace Training for employees, a City -wide staff Technology Development program, an Ohio University Essentials of Supervision Training program (Dublin Leadership Academy), and an Ohio University School of Leadership and Public Affairs program focused on Strategic, Operation Leadership for the City Manager and Directors, Training on the Use of NEOGOV software for position advertising /recruitment and Lominger software used to determine competencies /position descriptions. • Account 2126 provides funding for the organization -wide tuition reimbursement program. • Account 2201 provides funding for local training seminars and conferences for the Human Resources and Risk Management staff. • Account 2349 provides funding for various employment screening and assessment services, i.e. criminal record checks, driving record checks, sexual offender checks, drug tests, medical examinations, and polygraphs and psychological evaluations for police officer candidates. • Account 2360 provides funding for the City's contribution to the Central Ohio Risk Management Association (CORMA) self- insured loss fund, for stop loss premiums for the coverage period of October 1, 2016 to October 1, 2017, and for cyber coverage. • Account 2370 provides funding for recruitment announcements in newspapers, professional /trade journals and publications, and on various websites. • Account 2390 includes funding for the City's Employee Assistance Program (EAP) and the maintenance fees for the City's on -line employment application program. • Account 2810 funds employee service awards. • Account 2815 provides funding for employee safety programs, some of which are mandated by state safety regulations. Human Resources 3 -15 12/07/15 2016 OPERATING BUDGET - CITY OF DUBLIN, OHIO Office of the City Manager / Human Resources Performance Measures: 1. Percent of Employee Population in the Health Low Risk, Moderate Risk. and High Risk Levels Year # Analyzed High Risk Medium Risk Low Risk 2009 551 5.4% 18.5% 76.0% 2010 578 5.4% 20.4% 74.2% 2011 562 6.0% 19.4% 74.6% 2012 556 5.8% 20.3% 73.9% 2013 556 6.7% 20.7% 72.6% 2014 540 5.9% 18.5% 75.6% Percent of Employee Populations in High, Medium and Low Risk Levels on nu 70.0% 60.0% 50.0% 40.0% 30.0% 20.0% 10.0% 0.0% • High Risk •Medium Risk , Low Risk 74.2% 2009 2010 2011 73.9% 72.6% 75.6% 20.3% 20 .7% 18.5% 5. 8% 6.7% 5.9% '::: Sl . W 2012 2013 2014 Health risk status is determined by risk categories: low risk is zero to two risks; medium risk is three to four risks, and high risk is five or more risks. Changes in health status correlate with changes in cost. Individuals with high risks often migrate to having disease and high costs. There is a natural flow of individuals from low risk to high risk to disease to high cost. To contain cost, the goal is to keep the health population healthy and to try to stop the unnecessary progression in the direction of more risks and disease through wellness and prevention efforts. Based on 15 different risk categories. High risk = 5 + Health Risk. Medium Risk Factors - 3 to 4 risk factors. Low Risk Factors - 0 to 2 risk factors. The Population goal is to reduce the number of those at high risk and increase the number those at low risk. In 2014, our high and medium risk population decreased and our low risk population increased, which indicate our risks are decreasing and our population is at least maintaining if not improving their health status. Human Resources 3 -16 12/07/15 2016 OPERATING BUDGET - CITY OF DUBLIN, OHIO Office of the City Manager / Community Relations STATEMENT OF FUNCTIONS Community Relations serves as the full service communication counseling, in -house marketing and creative agency for 25+ City departments /divisions. Community Relations' primary functions are communications, media relations, social /digital media, brand alignment, multi -media productions, public affairs and engagement with employees, residents, key stakeholders and other priority audiences. OBJECTIVES /ACTIVITIES • Produce and manage seven digital properties /websites: City of Dublin, DubNet, Dublin Irish Festival, Bridge Street District, Economic Development, 270 -33 Interchange and Healthy Dublin. • Manage social media efforts through strategic messaging, 24/7 monitoring, measurement, analysis and optimization. • Develop and administer the City's employee communications, engagement and recognition programs. • Manage a proactive media relations strategy that is fueled by citywide opportunities and issues and supported by key relationships, a robust online newsroom and proactive social media efforts. • Incorporate video production and messaging into citywide strategic communication efforts; manage video on demand and Dublin's cable TV station with rich content including Council meetings, It's Happening in Dublin, public service announcements and special features. • Develop economic development focused marketing strategies and media buying aligned with regional efforts to attract, retain and grow business in Dublin. • Manage and optimize brand alignment to create consistent, relevant and distinctive representations of the City through visual identity, messaging, marketing, tone and personnel. • Support Dublin and Washington Township public safety efforts and initiatives through emergency and critical incident response as well as media and public information management; NIMS certified. • Conduct, analyze and promote public opinion, citizen satisfaction and benchmarking surveys. • Implement the Neighborhood Leadership Initiative. • Leverage the international platform of the Memorial Tournament to enhance relationships with local and global key stakeholders including media, elected officials, community leaders and international delegates to advance economic development, relationship building and recognition efforts. • Facilitate the annual public affairs agenda. • Collaborate with the DCVB, Chamber, Schools, DAC as well as Experience Columbus, Columbus 2020, ODOT and MORK to market Dublin and elevate awareness of our significance in the region. • Research and prepare columns, speeches and talking points for City Council members, City Manager, Directors and other key officials. • Coordinate informational and media recognition /marketing events including State of the City Address. • Support community ceremonial events including Memorial Day and Veterans Day. PERSONNEL DATA 2015 2016 POSITION TITLE CURRENT NUMBER ADOPTED Director, Community Relations 1 1 Public Affairs Officer 1 1 Senior Public Information Officer 1 1 Public Information Officer (1) 1 2 Website Administrator 1 1 Website Developer 1 1 Administrative Support 3 1 1 Administrative Support 2 (1) 1 0 TOTAL 8 8 PART - TIME /SEASONAL STAFF Communications Interns 2 2 TOTAL 2 2 NOTES & ADJUSTMENTS: (1) Administrative Support 2 (Office Assistant II) position reclassified to a Public Information Officer position. Community Relations 3 -17 12/07/15 2016 OPERATING BUDGET - CITY OF DUBLIN, OHIO General Fund City Manager Community Relakians 2014 2015 2015 2015 2016 Actual Budget Revised Budget Estimate Budget 101 -1130 Personal Services 2110 SalarieslWages 508,461 604,740 600,115 535,000 620,595 2111 Overtime Wages 4,764 4,000 5,000 5,000 41 500 2112 Other Wages 28,735 25,000 301000 28,750 30,000 2113 Short Term Disability 11632 0 3,465 3,463 0 2120 Employee Benefits 185,901 248,850 248,850 235,000 292,320 2140 Uniforms & Clothing 854 1,200 1,600 0 1,20x 730,347 883,790 889,690 8071213 948,615 Other Expenses 2201 ConferencelMileage 5,923 10,250 10,250 6,500 10,250 2211 Meeting Expenses 41756 41550 4,550 4,000 5,050 2320 Communications 126 500 500 100 500 2349 Professional Services 29x,6$5 3$9,950 426,580 336,350 390,150 2351 Maint. of Equipment 215 1,000 1,x00 215 1,000 2370 Advertising 14,118 23,000 28,785 22,400 23,000 2380 Printing & Reproductions 12,279 15,000 25,570 14,2x0 20,000 2390 Misc Contractual Service 1,552 2,200 2,200 2,200 2,200 2391 MembershipslSubscripkic 4,167 4,450 4,450 4,370 4,700 2410 Offiae Supplies 2,830 5,000 5,222 5,000 5,000 2420 Operating Supplies 13 5,000 15,Dax 15,000 1,000 2440 Small Tools & Minor Equ 2,016 2,500 2,500 1,000 2,500 2812 Special ProjectslPragran 105,225 175,200 18x,100 166,000 202,0x0 2813 Promokional Programs 191,750 210,100 214,790 190,000 243,90x 635,715 $48,700 921,497 767,335 917,250 TOTALS $1,366,062 $1,732,490 $1,$11,187 $1,574,548 $1,$65,865 3 -1$ 2016 OPERATING BUDGET - CITY OF DUBLIN, OHIO Office of the City Manager / Community Relations Budget Summary: 101 -1130 • Account 2110 provides funding for staffing reflected under Personnel Data. • Account 2111 provides funding of overtime for events, meetings and special projects. • Account 2112 provides funding for interns. • Account 2140 provides funding for uniforms for critical incident response and ceremonial observances and for the employee communication /engagement team. • Account 2201 provides funding for staff professional development. • Account 2211 provides funding for the Experience Columbus annual meeting, professional association meetings, business engagement meetings, City employee engagement communication meetings. • Account 2320 provides funding for courier services. • Account 2349 includes funding for videography — creative, production, on -air talent; scripting /writing; graphic design; photography; social media strategy; survey data analysis and integration; brand alignment; Dublin Life magazine and special inserts; digital media support — enews, web enhancement; web page hosting; photo hosting /digital library; media analytics and measurement. • Account 2351 provides funding for equipment maintenance for 1610 AM and DTV. • Account 2370 provides funding for citywide marketing and advertising through traditional, digital and social media. • Account 2380 provides funding for printing the annual report, marketing materials, new resident resource guide, survey report, citywide material. • Account 2390 provides funding for award entries, as well as sales tax and credit card fees for history books and merchandise sales. • Account 2391 provides funding for professional association memberships, newspapers, AP style guide. • Account 2410 provides funding for office supplies. • Account 2420 provides funding for pennants and banners. • Account 2440 provides funding for video and DTV equipment. • Account 2812 includes funding for Bridge Street District and 270 -33 communication and creative support; employee communication, engagement and recognition program; director receptions; Neighborhood Leadership Initiative - block party supplies and annual meetings; State of the City Address; Christmas tree lighting ceremony and streetscape; sponsorship and promotional support for Dr. Martin Luther King Jr. Day, Central Ohio Safe Ride, Legends Luncheon, Memorial Day, Veterans Day. • Account 2813 includes funding for the Memorial Tournament activities including hospitality villa, catering, badge package, advertising in the Memorial Tournament Magazine the Nicklaus Academies Golf School, host of the Nicklaus Cup outing and international media promotions. Community Relations 3 -19 12/07/15 2016 OPERATING BUDGET - CITY OF DUBLIN, OHIO Community Relations PERFORMANCE MEASURES: Percent of Citizens Rating the City's Communication Tools /Public Information Efforts as Good or Excellent — Dublin Citizen Satisfactory Survey. Percent of Citizens Rating City's Communication Tools /Public Information Efforts as Good or Excellent r 75% 75% 75% 70% 65% ' 60% ss% 2004 2006 2008 2010 2013 10 Vr Ave. 75% of Dublin residents rated the City's communication tools as Good or Excellent in 2013 which continues to see a gradual increase with each Citizen Satisfactory Survey over the past 10 years. By surveying the citizens, City staff members are able to evaluate the effectiveness of communication tools and make more informed budgeting decisions. 4 Page views 2,117,640 2,093,339 2,052,637 1,607,810 —� Sessions 762,360 821,080 844,969 688,074 Mobile Visits 122,367 191,582 255,302 255,617 A session is a period of time a user is actively with the website, application, etc. All usage data (screen views, events, ecommerce, etc.) is associated with a session. Page views are the total number of pages viewed. Repeated views of a single page are counted. Social Media 2012 2013 2014 2015 (Jan. — Aua.) Facebook 2,757 Digital // By the Numbers 4,886 7,658 9,206 Website 2012 N/A 2013 784 2014 2015 (Jan. —Aug.) 4 Page views 2,117,640 2,093,339 2,052,637 1,607,810 —� Sessions 762,360 821,080 844,969 688,074 Mobile Visits 122,367 191,582 255,302 255,617 A session is a period of time a user is actively with the website, application, etc. All usage data (screen views, events, ecommerce, etc.) is associated with a session. Page views are the total number of pages viewed. Repeated views of a single page are counted. Social Media 2012 2013 2014 2015 (Jan. — Aua.) Facebook 2,757 6,844 7,918 9,301 Twitter 4,886 7,658 9,206 10,958 LinkedIn N/A 424 784 1,110 Instagram 233 717 1,400 2,034 eNews 2,267 2,739 3,185 3,924 Nextdoor N/A N/A 1,611 4,511 Community Relations 3 -20 12/07/15 2016 OPERATING BUDGET - CITY OF DUBLIN, OHIO Legal Services STATEMENT OF FUNCTIONS The Law Director provides legal representation to City Council, the City Manager, the administrative departments, and various Boards and Commissions. The Law Director is appointed by the City Manager with the approval of City Council. Currently this position is filled on a contractual basis. Periodically, other legal counsel is retained for specialized problems or legal work. The Director of Law prepares ordinances, resolutions, legal opinions, contracts, agreements and legal documents. The Director also advises City Officials of pending legislation affecting municipal operations. In addition, either the Law Director or one of the Director's assistants prosecutes all criminal cases which come before the Dublin Mayor's Court. OBJECTIVES AND ACTIVITIES • To provide legal counsel in accordance with the contract. PERSONNEL DATA POSITION TITLE Director of Law * Assistant Director of Law TOTAL NOTES AND ADJUSTMENTS: 2015 2016 CURRENT NUMBER ADOPTED 2 2 3 3 * These positions are contracted and not considered employees of the City. Numerous associates within the firm of Frost Brown Todd LLC work under the direction of the Director of Law to provide legal counsel for the City. Law 3 -21 12/07/15 2016 OPERATING BUDGET - CITY OF DUBLIN, OHIO General Fund City Manager Legal Services 2014 2015 2015 2015 2016 Actual Budget Revised Budget Estimate Budget 101.1140 Other Expenses 2345 Legal Services 945,551 1,000,000 1,083,817 850,000 1,000,000 2346 Other Legal Services 522,077 575,000 632,436 565,000 575,000 2349 Professional Services 109,434 175,000 186,500 500,000 175,000 1, 577, 062 1, 750, 000 1, 90 2, 753 1, 915, 000 1, 750, 000 TOTALS $1,577,062 $1,750,000 $1,902,753 $1,915,000 $1,750,000 3 -22 2016 OPERATING BUDGET - CITY OF DUBLIN, OHIO Legal Services BUDGET SUMMARY: 101 -1140 • Account 2345 is used to pay for general services provided by the Director of Law, including Mayor's Court. The budget is based on the contract authorized by City Council. • Account 2346 provides funding for special legal services provided by the Director of Law (i.e. labor negotiations and telecommunications, roadway projects, and litigation). • Account 2349 includes funds for services related to economic development and other outside legal services as needed. Law 3 -23 12/07/15 THIS PAGE LEFT BLANK INTENTIONALLY I ofDublin h' 3 -24 2016 OPERATING BUDGET - CITY OF DUBLIN, OHIO Finance / Office of the Director / Fiscal Administration STATEMENT OF FUNCTIONS The Director of Finance assists the City Manager in the preparation and administration of the operating budget, the capital improvements program, and is responsible for the administration of the City's debt and the various economic development and tax increment financing agreements. Responsibilities also include maintaining the financial records of the City including: recording all receipts and expenditures; processing the City's payroll, maintaining capital asset records, internally examining and auditing accounts of the various departments and preparation of the City's Comprehensive Annual Financial Report (CAFR). The Director of Finance also has administrative authority over Taxation and Procurement. OBJECTIVES AND ACTIVITIES • To help maintain a fiscally sound government and to conform to regulations by improving methods for financial planning and capital improvement planning. • To provide assistance to the City Manager in the preparation and administration of the City's operating and capital budgets. • To update, on an annual basis, the costs of all services provided by the City and to compare and evaluate the service cost with the service revenue. • To maintain the financial records, ensure compliance with economic development commitments, and allocate funds in accordance with the applicable agreements for the City's various Tax Increment Financing Districts. • To administer the City's debt financing function with the goal of maintaining the AAA rating from Fitch Ratings and Aaa rating from Moody's Investors Service. • To receive the Distinguished Budget Presentation Award for the 2013 Operating Budget. • To develop, implement and administer the City's procurement functions, including competitive bid processes and utilization of cooperative purchasing and reverse auction alternatives. • To receive the Certificate of Achievement for Excellence in Financial Reporting for the Citys CAFR. To safe -keep and invest City monies in a manner consistent with the Ohio Revised Code and the City's investment policy. To maintain accountability for the City's capital assets. PERSONNEL DATA POSITION TITLE Director of Finance Deputy Director of Finance Chief Accountant Budget Manager Financial Analyst Payroll Specialist (1) Accounting Specialist (2) Administrative Support 3 TOTAL PERMANENT PART - TIME /SEASONAL STAFF Accountant TOTAL 2015 2016 CURRENT NUMBER ADOPTED 1 1 1 1 1 1 1 1 1 1 1 2 3.5 2.5 1 1 10.5 10.5 1 1 1 1 NOTES AND ADJUSTMENTS: (1) One Accounting Specialist position is reclassified to a Payroll Specialist position. (2) One Accounting Specialist position is allocated fifty percent (50 %) to this budget and fifty percent (50 %) to the Taxation Division budget. Finance 3 -25 12/07/15 2016 OPERATING BUDGET -CITY OF DUBLIN, OHIO General Fund Finance Director 20'14 20'1 5 20 � 5 20'1 5 20 � 6 Actual Budget Revised Budget Estimate Budget 101 -1210 Personal Services 2110 Salaries /Wages 766,685 942,065 942,065 782,500 929,605 21 11 Overtime Wages 3,590 3,500 5,000 4,000 3,500 21 1 3 Short Term disability 6,275 O O O O 21 20 Employee Benefits 226,846 360,695 360,695 280,000 341 ,075 1 ,003,396 1 ,306,260 1 ,307,760 1 ,066,500 1 ,274,'1 80 Other Expenses 220'1 Conference /Mileage 5,732 '12,000 '12,626 6,500 '12,000 2320 Communications O O 1 O 5 O 2340 Accounting /Auditing Sery 1 , 1 30 1 ,200 1 ,200 1 ,1 30 1 ,200 2349 Professional Services 30,830 42,000 45,000 38,500 45,000 2370 Advertising 78 O O O O 2380 Printing &Reproductions 2,369 6,000 6,000 5,200 6,000 2390 Misc Contractual Services 78,770 65,900 66,58'1 59,500 69,500 239'1 Memberships /Subscriptions 2, 1 1 5 2,700 2,690 2,200 2,700 24'10 Office Supplies 4,353 5,000 6,500 6,500 5,000 '125,377 1 34,800 '140,607 1 '19,535 '14'1 ,400 Capital Outlay 2520 Equipment &Furniture 41 O O O O O 41O O O O O TOTALS $1,129,'183 $1,44'1,060 $1,448,367 $1,185,730 $1,415,580 3 -26 2016 OPERATING BUDGET - CITY OF DUBLIN, OHIO Finance / Office of the Director / Fiscal Administration BUDGET SUMMARY: 101 -1210 • Account 2110 provides funding for the staffing reflected under Personnel Data. • Account 2340 provides funding for the Government Finance Officers Association (GFOA) budget award application and Comprehensive Annual Financial Report (CAFR) filing fees. • Account 2349 provides funding for the use of an investment advisor for most of the City's portfolio. • Account 2380 provides funding for the printing of the City's Annual Operating Budget, Five Year Capital Improvements Budget, the cost study document, and the CAFR. The number of hard copy documents produced will be fewer due to an increase in CD Rom versions, as well as availability of posting documents on the City's web site. • Account 2390 funds continuing consultation for the annual update of the cost of services study and upgrades to the software used to complete the study. It also provides funding for custodial fees related to investment accounts, other banking fees, and fees associated with the City's purchasing card program. • Account 2410 provides funding for blank check stock and forms such as employee leave request forms and W -2s. Finance 3 -27 12/07/15 2016 OPERATING BUDGET • CITY OF DUBLIN, OHIO General Fund Finance Director Procurement 2014 2015 2015 2015 2016 Actual Budget Revised Budget Estimate Budget 101 -1211 Personal Services 2110 SalarieslWages 14,$84 0 0 0 0 2111 Overtime Wages 0 0 0 0 0 2120 Employee Benefits 61057 0 0 0 0 Other 0 0 0 0 Expenses 2201 CanferencelMileage 0 500 500 0 500 2320 Communications 22,574 30,000 28,463 23,700 28,000 2330 RentslLeases 14,192 16,400 17,D34 14,200 27,400 2351 Maint, of Equipment 0 1,000 1,gg0 150 500 2370 Advertising 3,905 4,075 6,2$3 3,900 5,000 2390 Misc Contractual Services 19,195 25,000 27,798 15,200 20,000 2391 MembershipslSubscription� 703 700 700 700 700 2410 Office Supplies 25,190 27,000 28,591 26,000 27,000 2420 Operating Supplies 604 $00 800 $00 800 2429 CoffeelMisc. Supplies 21,2$5 20,000 22,837 20,000 20,000 TOTALS 107,648 125,475 134,006 104,650 129,900 $12$,5$9 $125,475 $134,006 $104,650 $129,900 3 -2$ 2016 OPERATING BUDGET - CITY OF DUBLIN, OHIO Finance / Office of the Director / Procurement BUDGET SUMMARY: 101 -1211 • Account 2320 reflects postage expenses for City Hall. • Account 2330 includes funding for rental of the City Hall postage machine and water coolers. • Account 2370 provides funding for bid notices /legal advertisements for public improvement and construction projects; greater use of the City's website as well as use of alternative advertising venues have reduced this cost. • Account 2390 provides funding for the fees related to fixed assets sold on GovDeals, an online auction provider. • Account 2410 provides funding for letterhead stationery/envelopes, business cards, note cards, and folders for citywide usage. • Account 2429 provides funding for coffee and related supplies to make coffee available to staff and visitors during meetings at City buildings. Finance 3 -29 12/07/15 THIS PAGE LEFT BLANK INTENTIONALLY I ofDublin h' 3 -30 2016 OPERATING BUDGET - CITY OF DUBLIN, OHIO Finance / Transfers / Advances STATEMENT OF FUNCTIONS: The General Fund is the general operating fund of the City; money can be transferred from the General Fund to any other fund with approval of City Council. A transfer is the permanent movement of money from one fund to another. Operating transfers are made to the Street Maintenance and Repair Fund, the Recreation Fund, the Safety Fund, the Cemetery Fund and the Swimming Pool Fund to supplement revenues directly credited to those funds. Funds are transferred when their fund balance drops below the average monthly expenditures anticipated. Transfers to the Capital Improvements Tax Fund and other capital project funds are based on projects identified in the City's Five -Year Capital Improvements Program (CIP). To the extent that cash reserves become available in the General Fund, additional capital projects are programmed in the CIP. An advance is a temporary movement of money from one fund to another. The City has utilized advances, for the most part, to provide initial funding for capital projects associated with the tax increment financing (TIF) districts. Transfers /Advances 3 -31 12/07/15 2016 OPERATING BUDGET - CITY OF DUBLIN, OHIO General Fund Finance Transfers /Advances 101 -1217 Transfers 2710 Street Maintenance Fund 2711 Recreation Fund 2712 Safety Fund 2714 General Bond Retirement Fund 2715 Capital Improvements Tax Fund 2718 Swimming Pool Fund 2720 Cemetery Fund 101 -1218 Advances (1) 2741 Woerner - Temple TIF 2745 Bridge Street District 2747 Vrable TIF 2749 Tuller Flats TIF 2750 Parkland Acquisition Fund 2751 Capital Construction 2752 West Innovation TIF 2753 Employee Benefits Self Insurance 2754 Bridge Park TIF TOTALS 0 2014 2015 2015 2015 2016 Actual Budget Revised Budget Estimate Budget $2,100,000 $2,100,000 $2,100,000 $1,850,000 $2,000,000 2,650,000 3,500,000 3,500,000 3,500,000 4,500,000 9,250,000 11,000,000 11,000,000 10,000,000 11,000,000 0 0 0 0 0 0 0 0 0 0 200,000 350,000 350,000 350,000 400,000 130,000 150,000 150,000 130,000 130,000 240,000 0 0 235,290 221,000 11,165,000 0 0 2,475,000 0 2,300,000 0 0 239,000 0 0 0 0 2,600,000 0 650,000 0 0 410,000 0 0 0 0 23,280,000 0 0 0 0 1,700,000 350,000 0 0 0 450,000 0 0 0 0 3,500,000 0 $28,685,000 $17,100,000 $17,100,000 $50,719,290 $18,601,000 (1) Advances are not required to be appropriated, they are reflected for cash flow purposes. 3 -32 2016 OPERATING BUDGET - CITY OF DUBLIN, OHIO Finance / Miscellaneous Accounts STATEMENT OF FUNCTIONS: These are miscellaneous accounts within the General Fund which are not directly related to the operational costs of a specific function. The functional "supervision" of these accounts is provided by the Department of Finance. The cost of the City's annual audit has been reflected in the Miscellaneous Accounts due to its citywide nature. Misc Accts 3 -33 12/07/15 2016 OPERATING BUDGET' - CITY OF DUBLIN, QHIO General Fund Finance Director Miscellaneous 2014 2815 2015 2015 2816 Actual Budget Revised Budget Estimate Budget 101 -1219 other Expenses 2301 County Auditor Deductioi 5,225 7,000 500 100 6,500 2340 AccountinglAuditing Sen 49,558 60,400 56,900 50,265 60,350 2398 Real Estate Taxes 150,884 255,000 395,000 381,000 125,000 2910 Refunds 0 0 12,000 12,000 12,000 2309 Health Services 300,948 356,000 356,000 356,000 374,000 TQTALS 506,615 678,400 $506,615 $678,400 334 820,400 799,365 $820,400 $799,365 577,850 $577,850 2016 OPERATING BUDGET - CITY OF DUBLIN, OHIO Finance/ Miscellaneous Accounts BUDGET SUMMARY: 101 -1219 • Account 2301 provides funding for County Auditor deductions, election expenses and expenses related to advertising and collecting delinquencies. These fees are deducted from the City's property tax settlements. • Account 2340 provides funding for the City's annual audit. • Account 2398 funds real estate taxes for properties owned by the City that are not tax - exempt based on usage, or for which property tax exemption is pending. The amount budgeted varies widely each year based on properties acquired. • Account 2309 provides funding for the City's contract with the Franklin County Board of Health and mosquito control. Misc Accts 3 -35 12/07/15 THIS PAGE LEFT BLANK INTENTIONALLY I ofDublin h' 3 -36 2016 OPERATING BUDGET - CITY OF DUBLIN, OHIO Finance / Taxation STATEMENT OF FUNCTIONS The Division of Taxation is responsible for the collection of all tax revenues including hotel /motel tax, audits, delinquency collections, compliance projects, refunds, coordination of hotel /motel tax grants, and other duties as assigned. The City of Dublin continues to grow and, as a mandatory filing community, the City is always striving to reduce the number of forms printed to become "greener" and to use more innovative means for tax filings to achieve a higher level of distinction in Central Ohio. Preliminary and final audits are conducted to insure that all tax obligations have been fulfilled. The Director of Taxation works closely with businesses to guarantee proper and timely filing, paying and processing of all taxforms. OBJECTIVES AND ACTIVITIES • To operate an efficient, organized and cooperative tax office. • To reduce the number of withholding forms printed by sending a letter with a Personal URL to each non - payroll service withholder to allow them to access their own forms and to print them as needed (reduction in cost of printing and postage). • Work with City of Columbus to develop a uniform method to allow payroll service providers to file using ACH Credit. • To accept payments via credit /debit cards and electronic checks through a third party provider at no cost to the City (increase customer service and reduce delinquencies). • To allow all Dublin residents to file electronically to reduce amount of paper received. • To allow tax practitioners to file clients' returns and pay any tax due electronically. • To maintain prompt processing time frames on all returns and refunds. • To review withholding frequencies on all accounts and make necessary adjustments. • To closely monitor progress of collection efforts through formally established delinquency procedures. • To monitor income tax legislation and update income tax ordinance as necessary. • To accept payments processed through the Ohio Business Gateway and the Online Tax Tool and to accept W -2's via magnetic tape or diskette. • To implement electronic filing and electronic funds transfer for withholding accounts. • To provide assistance in the administration of tax increment financing and economic development agreements. • To scan all tax documents to enable records to be accessed quickly and efficiently at each work- station and to cross -train Taxation staff. PERSONNEL DATA POSITION TITLE Director, Taxation Tax Manager Accounting Specialist (1) Accounting Assistant TOTAL PERMANENT PART - TIME /SEASONAL STAFF Accounting Assistant TOTAL 2015 2016 CURRENT NUMBER ADOPTED 2.5 2.5 1 1 5.5 5.5 2 2 2 2 NOTES AND ADJUSTMENTS: (1) One Accounting Specialist position is allocated fifty percent (50 %) to this budget and fifty percent (50 %) to the Finance Division budget. Fin/ Taxation 3 -37 12/07/15 2016 OPERATING BUDGET • CITY OF DUBLIN, OHIO General Fund Finance Direatar Taxation 2014 2015 2015 2015 2016 Actual Budget Revised Budget Estimate Budget 101 -1230 Personal Services 2110 SalarieslWages 393,282 466,900 451,400 405,000 482,37p 2111 Overtime Wages 1,957 21500 21500 2,500 21500 2112 Other Wages 0 0 0 0 3,000 2113 Short Term Disability 0 0 15,500 10,500 0 2120 Employee Benefits 132,012 174,040 114,040 147,000 189,715 527,251 643,440 643,440 565,000 677,585 Other Expenses 2201 ConferencelMileage 3,499 4,700 4,700 2,500 4,50a 2320 Communications 4,098 16,020 24,520 11,500 19,875 2349 Professional Serviaes 11,418 18,000 18,000 18,000 19,000 2351 Maint, of Equipment 0 400 400 0 400 2390 Misc Contractual Service 46,282 50,580 56,799 38,000 49,500 2391 MembershipslSubscriptic 793 1,770 1,710 800 1,770 2410 Office Supplies 2,218 3,000 3,140 2,300 3,000 2414 Dublin Farms 9,301 10,x00 10,0x0 10,000 10,000 2910 Refunds 2,553,252 2,550,000 2,550,000 2,50x,000 2,50x,000 2,636,861 2,654,470 2,669,329 2,583,100 2,608,045 Capital Outlay 2520 Equipment &Furniture 1,637 1,200 1,200 1,200 0 1,637 1,200 1,200 1,200 a TOTALS $3,165,749 $3,299,110 $3,313,969 $3,149,300 $3,285,630 3 -38 2016 OPERATING BUDGET - CITY OF DUBLIN, OHIO Finance / Taxation BUDGET SUMMARY: 101 -1230 • Account 2110 provides funding for the staffing reflected in the Personnel Data. • Account 2320 provides funding for costs related to the distribution of tax forms (i.e. postage, labels). • Account 2349 provides funding for the online tax tool (including withholding) and electronic filing for both individuals and tax practitioners as well as the cost for the State of Ohio tape which is used to ensure compliance. • Account 2390 includes funding to utilize a collection agency for collection of delinquent accounts. • Account 2414 funds letters with Personal URLs that are sent to filers to direct them to their own site via the online tax tool to reduce the number of paper returns received; thus reducing the manpower necessary to ensure the returns are truly "Dublin" returns. Non - payroll service provider withholding accounts will receive a letter with a Personal URL instead of a booklet that will allow them to print forms with their Dublin identification as needed and will identify them as "active" accounts thereby reducing the City's accepting dollars for accounts with Dublin mailing address but not physically located in Dublin. • Account 2910 provides funding for income tax refunds. The budget reflects a calculation based on 3.0% of total collections. Fin/ Taxation 3 -39 12/07/15 THIS PAGE LEFT BLANK INTENTIONALLY I ofDublin h' am 2016 OPERATING BUDGET - CITY OF DUBLIN, OHIO Public Works / Office of the Director STATEMENT OF FUNCTIONS The Department of Public Works provides direction and oversight to the Divisions of Street & Utilities Operations, Engineering, Facilities Management and Fleet Management. The Department is also responsible for infrastructure asset management. OBJECTIVES AND ACTIVITIES • To provide leadership and direction to the staff within the Divisions of Street & Utilities Operations, Engineering, Facilities Management and Fleet Management including setting of departmental goals, clear customer service standards and accountability for achieving these goals and standards. • To develop and manage the Citywide infrastructure assets, inspection, assessment, and maintenance of those assets, and manage the day -to -day service delivery. • To manage all departmental functions and to develop and recommend policies, procedures and program improvements. • To ensure the City's goals and strategic objectives are reached in each of the functional areas in an efficient, effective and responsive manner. • To provide appropriate learning and development opportunities to employees and employee teams. • To provide citywide special project support as needed. PERSONNEL DATA POSITION TITLE Director, Public Works Infrastructure Asset Manager Engineer Land Acquisition & Utilities Manager Operations Administrator Engineering Project Inspector Administrative Support 3 Contract and Procurement Coordinator TOTAL PART - TIME /SEASONAL STAFF Intern TOTAL NOTES AND ADJUSTMENTS: 2015 2016 CURRENT NUMBER ADOPTED 1 1 7 7 1 1 1 1 Public Works 3 -41 12/07/15 2016 OPERATING BUpGET • CITY OF pUBLIN, OHIO General Fund Public Works Office of the Director 2014 2015 2015 2015 2016 Actual Budget Revised Budget Estimate Budget 1a1.1310 Personal Services 2110 SalariesMlages 222,235 573,340 573,340 413,000 541,795 2111 Overtime Wages 899 21000 2,000 2,000 4,000 2112 Other Wages 0 8,195 81195 8,000 13,310 2120 Employee Benefits 55,760 191,125 1911125 135,000 196,630 2140 Uniforms &Clothing 0 17125 11125 200 11000 278,894 7751785 775,785 618,200 756,735 Other Expenses 2201 Conference/Mileage 568 11,230 11,230 8,500 15,530 2211 Meeting Expenses 1,016 1,000 1,000 500 1,000 2320 Communications 0 200 200 q 200 2349 Professional Services 0 5,000 5,000 0 5,800 2390 Misc Contractual Service 0 40,000 40,000 0 55,000 2391 MembershipslSubscriptic 901 2,300 2,300 500 2,300 2410 Office Supplies 911 2,500 2,632 1,500 2,000 2420 Operating Supplies 1,183 2,000 2,000 2,000 2,500 4,519 64,230 64,362 13,000 83,530 Capital Outlay 2520 Equipment &Furniture 0 2,000 2,000 0 2,000 0 2,000 2,000 0 2,00a TOTALS $283,413 $842,015 $842,147 $631,200 $842,265 3 -42 2016 OPERATING BUDGET - CITY OF DUBLIN, OHIO Public Works / Office of the Director BUDGET SUMMARY: 101 -1310 • Account 2110 provides funding for staffing reflected in the Personnel Data. • Account 2111 provides overtime funding to support staff for evening /weekend meetings or special events. • Account 2112 provides one intern position to support the Office of the Director. • Account 2390 provides annual funding for Integrated Business Solutions (IBS - NAPA) which is the City's parts provider and assists with inventory and warranties. Currently, Fleet has a three year contract with IBS that provides for a NAPA employee to be on -site during regular business hours in the City's garage. The funding in this account provides for an additional NAPA employee to facilitate supplies for the rest of the Service Center and track inventory. • Account 2391 provides funding for professional memberships. • Account 2520 provides funding for miscellaneous office furniture. Public Works 3 -43 12/07/15 THIS PAGE LEFT BLANK INTENTIONALLY I ofDublin h' am 2016 OPERATING BUDGET - CITY OF DUBLIN, OHIO Public Works / Solid Waste Management STATEMENT OF FUNCTIONS The City of Dublin seeks recognition in the field of local government as being environmentally sensitive. To this end the City will provide a comprehensive solid waste management program. This program will provide services to Dublin residents with an emphasis on reduction, reuse, recycling, and beautification. This program will ensure the City's compliance with all solid waste management rules and regulations. All related services will be performed with the emphasis on providing the highest level of customer satisfaction. OBJECTIVES AND ACTIVITIES To deliver one of the highest quality curbside chipper /leaf pickup service in the central Ohio area. To continue to ensure our contracted refuse services are of the highest quality. To maintain good customer relations by providing quality service pickup. To keep storm systems free of leaf debris. To keep the City's right -of -way free of unsightly and unsafe vegetative debris piles. To perform chipper /leaf pickups in an economical efficient manner. To continue to inform and educate the public on the City's solid waste programs. To continue to increase the diversion rate from landfills by encouraging both business and residential recycling. PERSONNEL DATA POSITION TITLE Director, Street & Utilities Operations (1) Operations Administrator (2) Maintenance Crew Supervisor (3) Maintenance Worker Administrative Support TOTAL PART -TIME /SEASONAL STAFF Seasonal Maintenance Worker TOTAL 2015 2016 CURRENT NUMBER ADOPTED .25 .25 .50 .50 .50 .50 4 4 1 1 6.25 6.25 3 2 3 2 NOTES AND ADJUSTMENTS: (1) The Director of Street & Utilities Operations position is allocated twenty -five percent (25 %) to this budget, 25% to Sewer, and 50% to Street & Utilities Operations. (2) The Operations Administrator position is allocated to this budget and to the Street & Utilities Operations Fund as a fifty percent (50 %) split. (3) A Maintenance Crew Supervisor position is allocated to this budget and to the Street & Utilities Operations Fund as a fifty percent (50 %) split. Solid Waste Mgmt 3 -45 12/07/15 2016 OPERATING BUDGET - CITY OF DUBLIN, OHIO General Fund Public Works Solid Waste Management 2014 2015 2015 2015 2016 Actual Budget Revised Budget Estimate Budget 101 -1311 Personal Services 2110 SalarieslWages 381,130 391,845 391,845 315,000 390,555 2111 Overtime Wages 26,853 35,000 35,000 35,000 35,000 2112 Other Wages 19,419 56,800 56,800 5,000 45,240 2120 Employee Benefits 152,013 203,180 203,180 175,000 225,320 2140 Uniforms &Clothing 57007 6,040 6,040 61000 51480 584,422 692,865 692,865 596,000 701,595 Other Expenses 2201 Gonferences(Mileage 1,058 6,800 6,800 1,100 6,800 2320 Gommunications 0 100 100 0 100 2330 RentslLeases 0 3,000 3,Ogp 0 0 2349 Qther Professional Sery 359 5,300 5,641 225 51 300 2351 Maint, of Equipment 288 3,000 3,000 300 0 2380 Printing &Reproductions 177 300 3Qp 200 300 2391 MembershipslSubscriptic 361 160 160 160 160 2410 Qftice Supplies q 3q0 300 0 300 2420 Qperating Supplies 1,855 3,560 3,981 2,800 3,060 2440 Small Tools & Minor Equ 852 4,120 4,120 2,500 4,125 2811 Refuse Gollect.lRecyclin, 2,755,249 2,572,445 3,027,296 2,750,000 2,572,445 2813 Promotional programs 363 1,000 1,000 350 1,000 2,760,562 2,600,085 3,055,698 2,751,635 2,593,590 Capital Qutlay 2520 Equipmenk &Furniture 2,927 1,000 1,000 0 1,000 2,927 1,000 1,000 0 1,000 TOTALS $3,347,911 $3,293,950 $3,749,563 $3,353,635 $3,296,185 3 -46 2016 OPERATING BUDGET - CITY OF DUBLIN, OHIO Public Works / Solid Waste Management BUDGET SUMMARY: 101 -1311 Account 2110 provides funding for the staffing reflected in the Personnel Data and the Notes and Adjustments. Account 2112 reduced by one seasonal staff member from 2015. Account 2201 provides funding for Commercial Driver's License (CDL) renewals, professional development training, meal allowances, and the LTAP training. • Account 2349 provides funding for professional services to remove City facility hazardous waste and street sweeper waste disposal. • Account 2420 provides funding for operation supplies including waste hauler permits, paint, , plastic bags, and other consumable items. • Account 2440 provides funding for hand tools, rakes for leaf collection, pitch forks, EZ reach grippers, blowers, and other small tools. • Account 2811 provides funding for the City's refuse /recycling contract with Rumpke. In addition, this account provides funds for small facility recycling containers, dumpsters for special events, recycling containers for events, and funds to repair or replace existing residential program containers. Account 2813 provides funding for Earthweek and Household Hazardous Waste. Account 2520 provides funding for miscellaneous office furniture. Solid Waste Mgmt 3 -47 12/07/15 2016 OPERATING BUDGET - CITY OF DUBLIN, OHIO Public Works / Solid Waste Management Performance Measures: Tons of Recyclable Material Collected Per Household Tons of Refuse Collected Per Household Tons of Recycling Material and Refuse Collected per Household ICMA {pM 0.9 0� Mean 2013 _ 080 0.81 Refuse 0.8 0.] 0.6 0.5 0.4 0.3 0.2 0.1 0 2009 2010 2011 2012 2013 2014 5 Year Ave. ■ Rec ding ■ Refuse ICMA {PM Mean 2013 Recycling The Street and Utilities Operations Work Unit uses both measurements above (tons of refuse and tons of recycling collected per household) to calculate an average rate of tons collected per solid waste customer in Dublin. The recycling rate per account remains fairly constant over the five - year span at around 0.39 tons /account, which is higher than the mean average of the 2013 ICMA - Center for Performance Measures of 0.23. The refuse rate has declined since 2010 to 0.80 in 2014which is below the average 2012 ICMA -CPM of 0.92 tons per account. In other words, the City of Dublin produces less waste per household then the average ICMA Member community and recycles more. Solid Waste Mgmt 3 -48 12/07/15 2016 OPERATING BUDGET - CITY OF DUBLIN, OHIO Public Works / Solid Waste Management Performance Measures: City Diversion Rate (% per Year) 49% 49% qsi qsi 47% 47% 45% 45% City Diversion Rate (% per Year) 2009 2010 2011 2012 2013 2014 5 Year Ave. Goal: To increase and maintain the City of Dublin's diversion rate above 50% annually The City of Dublin measures diversion rate as the amount of waste directed away from the landfill through reuse, recycling and yard waste, which includes leaf and chipper materials. There are economic, environmental and social benefits to increasing the City's diversion and recycling rates including the savings from not just the value of the recycled goods but the savings from reducing the tipping fees of the tonnage entering the landfill. Solid Waste Mgmt 3 -49 12/07/15 2016 OPERATING BUDGET - CITY OF DUBLIN, OHIO Public Works / Solid Waste Management Performance Measures: Percent of Citizens Rating Yard Waste, Leaf Collection, Recycling Collection and Chipper Service as Good or Excellent. 9ai 93% 92% 91% 90% 89% 88% (Dublin Citizen Satisfaction Survey) 2010 2011 2012 2013 2015 ■Yardwas[e ■Recycling ■Refuse Residents value the aesthetic qualities of Dublin and appreciate services such as yard waste, recycling and refuse collection. The quality of services offered along with the commitment of City staff to provide excellent follow -up to Dublin residents has attributed to the high satisfaction rates shown above for solid waste services. All responses over the past five years have been above 90 %, in other words, 9 out of 10 residents find that the City's yard waste, recycling and refuse programs to be good or excellent. Solid Waste Mgmt 3 -50 12/07/15 2016 OPERATING BUDGET - CITY OF DUBLIN, OHIO Public Works / Engineering STATEMENT OF FUNCTIONS Engineering provides services such as design review, street and bridge design and construction, operation and maintenance of traffic signals, street lights, the outdoor warning system, school zone flashers, traffic sign and pavement marking standards and design, surveying, construction inspection, design, operation and maintenance of water distribution, storm and sanitary sewers, flood plain, retention and detention basins, management of capital improvement projects and consultation on proposed projects to various City departments. The City Engineer is responsible for ensuring engineering standards and guidelines are followed for all work in the public rights -of -way and easements. This function reviews the engineering aspects of all development projects and provides engineering support to Street and Utilities Operations. The City Engineer provides advice and information to City Council, the Planning and Zoning Commission, and task forces when convened for special initiatives /projects. OBJECTIVES AND ACTIVITIES • To establish design standards for City transportation and utility infrastructure including sanitary and storm sewers, water lines, manholes, streets, curb and gutters, sidewalks, shared -use paths, traffic signals, signage, pavement markings, flood plain, and ponds. • To manage City infrastructure by establishing maintenance programs for sanitary and storm sewers, water lines, manholes, traffic signals, flood plain and ponds. • To manage the design and construction of transportation and utility capital improvement projects. • To ensure comprehensive, timely review of engineering plans and reports for capital improvement projects, subdivisions and development related projects. • To coordinate with other governmental agencies in regards to pursuing federal and state grants, storm and sanitary sewer, water distribution and other applicable issues. • To manage the comprehensive stormwater maintenance and improvement programs. PERSONNEL DATA POSITION TITLE Director, Engineering Engineering Manager Senior Civil Engineer Civil Engineer II Engineering Assistant Electrical Worker Engineering Project Coordinator Engineering Project Inspector Administrative Support 3 Administrative Support 2 TOTAL PART - TIME /SEASONAL STAFF Interns TOTAL NOTES AND ADJUSTMENTS: (1) One Senior Civil Engineer's (20 %) to the Water Fund (610) 2015 2016 CURRENT NUMBER ADOPTED 1 1 2 2 2.30 2.30 6 6 1 1 4 4 2 2 4 4 1 1 2 2 25.30 25.30 2 2 2 2 time is allocated thirty percent (30 %) to this budget, twenty percent budget, and fifty percent (50 %) to the Sewer Fund (620) budget. Engineering 3 -51 12/07/15 2016 pPERATING BUDGET - CITY pF DUBLIN, pHIp General Fund Public Works Engineering 2014 2015 2015 2015 2016 Actual Budget Revised Budge# Es #ima #e Budget 101.1330 Personal Services 2110 SalarieslWages 1,817,490 1,824,040 1,820,040 1,800,000 1,849,690 2111 Overtime Wages 89,315 6$,004 68,000 64,500 68,000 2112 Other Wages 0 17,000 17,000 8,000 17,000 2113 Short Term Disability 0 q 4,000 41000 0 2120 Employee Benefits 656,515 754,200 754,200 725,000 875,195 2140 Uniforms & Clothing 5,751 6,490 6,490 61400 61490 21569,071 2,669,730 21669,730 2,607,900 21816,375 Other Expenses 2201 Conferences(Mileage 16,049 26,500 26,500 16,000 30,850 2211 Meeting Expenses 907 2000 , 2000 , 2000 , 2,000 2320 Communications 11298 2,000 21000 1,000 2,000 2346 Eng, Inspection 28,347 65,000 77,400 55,000 65,000 234$ Plan Review 935 5,000 5,565 5,000 5,000 2349 Other Professional Sery 125,671 274,500 29$,045 155,000 498,000 23$0 Printing and Repraductia 1,998 3,000 3,000 1,200 3,000 2391 MembershipslSubscriptir 4,345 6,240 6,240 4,404 6,110 2410 Office Supplies 5,001 7,000 7,000 7,004 7,000 2420 Operating Supplies 13,953 15,000 15,000 10,000 15,000 198,504 406,240 442,750 256,600 633,960 Capital Outlay 2520 Equipment &Furniture 742 3,600 5,313 2,500 16,400 TOTALS 742 3,600 $2,768,317 $3,079,570 3 -52 5,313 2.500 $3,117,793 $2,867,000 16,400 $3,466,735 2016 OPERATING BUDGET - CITY OF DUBLIN, OHIO Public Works / Engineering BUDGET SUMMARY: 101 -1330 • Account 2110 provides funding for staffing reflected in the Personnel Data. • Account 2112 provides funding for part -time (Intern) staff. • Account 2140 provides funding for safety vests, fire retardant pants and shirts, boots, rain gear and safety glasses. • Account 2201 provides funding for staff development training, webinars, and local conferences. • Account 2211 includes funding for group meetings sponsored by the City. Funding is included for food, beverages, and associated supplies. • Account 2346 provides funding for inspection of construction materials bythe City of Columbus, contract geo- technical testing services and contract inspection services. • Account 2348 provides funding for consultant and specialized plan review. • Account 2349 provides funding for consulting services, including surveying, bridge load ratings and inspections mandated by the Ohio Department of Transportation and the Federal Highway Administration, the National Pollution Discharge Elimination System (NPDES) permit fee and required public education and outreach, and professional services associated with floodplain permit review, and stormwater inspection services. The funding increase for 2016 is due to plan review expenses for the pedestrian bridge over the Scioto River, and environmental studies associated with the acquisition of the Rings Farm in order to make it "job ready' for economic development purposes. • Account 2380 provides funding for printing contract documents and plans related to the City's capital improvement projects, and toner for various printers. • Account 2391 provides funding for memberships including APWA, and engineering license renewals. • Account 2420 provides funding for supplies for the Inspectors including spray paint, soil probes, tapes, lathes, etc. This account also provides funding for the rain barrel and compost bin programs. • Account 2520 provides funding for office chairs, tool kits for inspectors, and message board firmware /software upgrade. Engineering 3 -53 12/07/15 2016 OPERATING BUDGET • CITY OF DUBLIN, OHIO General Fund PUbIIC Wprl(S Miscellaneous 2Q14 2015 2Q15 2015 2016 Actual Budget Revised Budget Estimate Budget 101.1339 Other Expenses 2310 Utilities 276,285 225,000 244,327 235,800 225,000 2430 Repair &Maintenance 67,709 125,000 140,663 100,500 125,000 343,994 350,000 384,990 336,300 350,000 TOTALS $343,994 $350,x00 $384,990 $336,3x0 $350,000 3 -54 2016 OPERATING BUDGET - CITY OF DUBLIN, OHIO Public Works /Engineer Miscellaneous BUDGET SUMMARY: 101 -1339 • Account 2310 provides funding for electrical service to the City's streetlights and outdoor early warning siren system. • Account 2430 provides funding to purchase parts and supplies for the City's streetlights and outdoor early warning siren system. Misc Engineer 3 -55 12/07/15 THIS PAGE LEFT BLANK INTENTIONALLY I ofDublin h' 3 -56 2016 OPERATING BUDGET - CITY OF DUBLIN, OHIO Public Works / Fleet Management STATEMENT OF FUNCTIONS The Fleet Management Division provides City staff with safe, well- maintained transportation, enabling them to perform tasks with highly maintained vehicles that reflect a positive image for the City. Goals include ensuring all vehicles and equipment are well maintained and repairs are made in a timely and effective manner. Staff will continue to pursue alternative fuel and other options in an effort to reduce emissions of the City fleet and equipment. • Provide the highest vehicle maintenance standards. • Properly maintain fleet to ensure all City equipment is safe for use. • Add /replace vehicles and equipment as needed to ensure the correct equipment is available to complete tasks safely and economically while delivering services to residents at expected levels. • Implement consistent preventative maintenance procedures to ensure maximum usage of equipment. • Provide support for the online auction to dispose of older vehicles and equipment from the fleet. • Analyze alternative fuel and hybrid fleet options and incorporate those options when appropriate. • Oversee the City's fueling station. • Monitor and analyze vehicle and equipment usage to ensure proper size of fleet. PERSONNEL DATA 2015 2016 POSITION TITLE CURRENT NUMBER ADOPTED Fleet Manager 1 1 Fleet Administrator 1 1 Automotive Mechanic I 6 6 Administrative Support 2 1 1 TOTAL 9 9 NOTES AND ADJUSTMENTS: Fleet 3 -57 12/07/15 2016 OPERATING BUDGET - CITY OF pUBLIN, OHIO General Fund Public Works Fieefi Management 2014 2015 2015 2015 2016 Actual Budget Revised Budget Estimate Budget 101.1321 Personal Services 2110 SalarieslWages 570,178 581,405 5$1,405 575,800 599,965 2111 Overtime Wages 3$,023 35,000 47,650 46,550 35,000 2120 Employee Benefits 190,276 225,225 225,225 225,000 255,295 2140 Uniforms &Clothing 6,787 $,575 $,575 $1575 $1575 805,264 850,205 862,855 855,125 898,835 Other Expenses 2201 ConferencelMileage 12,315 16,500 16,500 16,5pp 16,500 Mn RentslLeases 839 51,500 51,500 22,p00 66,500 2349 Professional Services 9,620 12,750 12,750 51000 12,750 2351 Maint, of Equipment 17,676 13,500 1000w 13,50Q 9,500 2390 Misc Gantractual Service 103,584 75,500 75,867 75,000 79,500 2391 MembershipslSubscriptic 2,111 1,775 1,775 1,500 1,775 241Q Office Supplies 1,813 1,580 1,500 1,000 1,500 2420 Operating Supplies 1,447 12,580 12,561 4,500 39,500 2421 Fuel 1,900,264 2,090,900 2,144,570 1,600,000 2,09p,900 2431 Vehicle Maintenance 403,855 325,OQ0 427,500 427,500 345,000 2440 Small Tools & Minor Equ 6,571 9,800 11,344 9,800 9,$Op Capital Outlay 252q TOTALS 2,460,095 2,611,225 2,769,367 2,176,300 2,673,225 ent &Furniture 0 500 500 0 500 q 500 $3,265,359 $3,461,930 3 -5$ 500 0 $3,632,722 $3,031,425 $3,572,56q 2016 OPERATING BUDGET - CITY OF DUBLIN, OHIO Public Works / Fleet Management BUDGET SUMMARY: 101 -1321 • Account 2110 provides funding for the staffing reflected in the Personnel Data. • Account 2111 provides funding for overtime. Increases are due to snow shifts. • Account 2140 provides funding for rental uniforms, boots and gloves, and safety glasses. • Account 2201 provides funding for ASE certifications, welding certifications (for two technicians), and other specialized training (CNG tank certification). New for 2015 is the NAPA Expo. • Account 2330 provides funding for rental of welding tanks, vehicle and equipment rental. For 2015, instead of purchasing equipment such as sod cutters and backhoes, this account provides funding for rental of additional equipment. • Account 2349 includes funding for required fuel tank registrations and fuel tank cleanings; service on the parts cleaner; vehicle registration, titles, plates and all towing of vehicles; and removal of used tires. • Account 2351 provides funding for maintenance and various equipment inspections. This would include maintenance on lift inspections, fuel system maintenance and repairs, bucket truck inspections (OSHA required), and bulk oil delivery system. • Account 2390 provides funding for car washes as needed. This account also provides funding for Integrated Business Solutions (IBS - NAPA) which is the City's parts provider and assists with inventory and warranties. It is a three year contract and provides for a NAPA employee to be on -site during regular business hours. • Account 2391 provides funding for subscriptions and employee membership dues in the National Association of Fleet Administrators (NAFA), and Municipal Equipment Maintenance Association (MEMA) membership. • Account 2420 includes funding for soaps, hand cleaners and other operating supplies. • Account 2421 provides funding for fuel (unleaded, diesel, CNG) and other petroleum products. Over 50% of the fuel purchased by the City is consumed by the Dublin City School District and Washington Township. Those costs are recovered through reimbursement to the City based on actual usage plus a surcharge. The largest increase in this account is attributed to a projected increase in the need for CNG. A portion of the CNG supply is utilized by IGS. Those costs are recovered by the City based on actual usage plus a surcharge. • Account 2431 provides funding for the repair and maintenance of all City -owned vehicles and equipment (tires, parts, curb shoes, blades, plows, cutting edges). • Account 2440 provides funding for hand tools and special tools due to model year changes. • Account 2520 provides funding for miscellaneous office furniture. Fleet 3 -59 12/07/15 2016 OPERATING BUDGET - CITY OF DUBLIN, OHIO Public Works / Fleet Management 1. Total Maintenance /Repairs and Fuel Expenditures cost per Mile Driven (by Vehicle Type) Fleet Management tracks this measurement to assess the overall cost per mile by vehicle type to determine the operating cost to the City. Various management decisions can be based on the results. For example, increased maintenance costs for a particular vehicle or vehicle type factors into decisions regarding replacement and replacement cycles. *In 2014, Fleet Management began to measure SUV's in their own category. Previously, Fleet had lumped SUV's and Light Vehicles into the Light Vehicles category, but has decided to break them out separately for create more robust data. Fleet 3 -60 12/07/15 Fleet Management Expenditures per Mile Driven $20.00 1' $15.00 $10.00 $5.00 $0.00 Police SUV's" Light Light Medium Heavy Duty Vehicles VehiclesI - Vehicles 11 Duty Vehicles -2 Sedans Pick -up Vehicles -1 Tons Trucks Ton (Snowplows) ■2013 $0.45 N/A $0.42 $0.58 $20.01 $23.00 ■2014 n $0.49 $0.60 $0.39 $0.52 $19.01 $22.53 02015 $0.46 $0.43 $0.34 $0.88 $20.48 $14.61 Fleet Management tracks this measurement to assess the overall cost per mile by vehicle type to determine the operating cost to the City. Various management decisions can be based on the results. For example, increased maintenance costs for a particular vehicle or vehicle type factors into decisions regarding replacement and replacement cycles. *In 2014, Fleet Management began to measure SUV's in their own category. Previously, Fleet had lumped SUV's and Light Vehicles into the Light Vehicles category, but has decided to break them out separately for create more robust data. Fleet 3 -60 12/07/15 2016 OPERATING BUDGET - CITY OF DUBLIN, OHIO Public Works / Fleet Management 2. Turn - Around Time on All Vehicle Maintenance Turn - Around Time on All Vehicle Maintenance 70% 64% 65% 64.32% 60% 50% 40% 30% 10.03% 18% 18% 16% 19% 1605° 20% i0% 0% 2013 2014 2015 0124Hrs 024 48W 01 BHrs The turn - around time begins when a vehicle is dropped off for service at the fleet maintenance facility and ends when maintenance is completed. The measures above include all of the City's fleet along with vehicles serviced for Washington Township. Best Practices in the industry are to have 70% of vehicle maintenance within 24 hours, 20% within 48 hours and 10% over 48 hours. One of Fleets goals is to reach and one day exceed this standard. Fleet 3 -61 12/07/15 THIS PAGE LEFT BLANK INTENTIONALLY I ofDublin h' 3 -62 2016 OPERATING BUDGET - CITY OF DUBLIN, OHIO Public Works / Facilities STATEMENT OF FUNCTIONS: The Facilities Work Unit is charged with protecting the City's investment in public buildings by insuring that both the appearance and functions are preserved. This is accomplished by adhering to proper preventive maintenance programs, performing repairs in a professional manner and as quickly as possible, maintaining a safe and clean environment for building occupants and visitors, and by seeking the most efficient utilization of space and energy resources. OBJECTIVES AND ACTIVITIES: To establish and implement a proactive preventive maintenance program. To perform regular inspections of City facilities and equipment. To provide custodial services in City facilities, utilizing green cleaning practices as much as possible. To perform repairs to equipment and facility components. To provide oversight for facility construction and renovation projects. To perform citywide space needs evaluation, planning and design. To reduce energy consumption in City facilities by introducing best practices in conservation and installing efficient mechanical and electrical systems. PERSONNEL DATA 2015 2016 POSITION TITLE CURRENT NUMBER ADOPTED Facilities Manager 1 1 Operations Administrator 1 1 Maintenance Crew Supervisor 2 2 Facilities System Specialist 1 1 Maintenance Worker 3 3 Custodians 6 6 Administrative Support 2 1 1 TOTAL 15 15 PART -TIME /SEASONAL STAFF Seasonal Maintenance Worker 4 4 TOTAL 4 4 NOTES AND ADJUSTMENTS: Facilities 3 -63 12/07/15 X016 OPERATING BUDGET - CITY OF DUBLIN, OHIO General Fund Public Work Facilities Management 2014 2015 2015 2015 2016 Actual Budget Revised Budget Estimate Budget 101 -1940 Personal Services 2110 SalarieslWages 196,364 860,405 860,405 835,000 877,895 2111 Overtime Wages 19,693 25,000 25,000 25,000 25,000 2112 Other Wages 621144 611900 613900 61,000 61,900 2120 Employee Benefits 3021235 360,885 360,885 350,000 418,590 2140 Uniforms & Clothing 121193 11,600 121454 12,400 12,000 11192,629 1,319,790 1,320,644 11283,400 1,395,385 Other Expenses 2201 GanferencelMileage 4,924 10,350 10,633 5,000 10,100 2211 Meeting Expenses 0 250 250 0 250 2310 Utilities 435,762 465,000 510,578 45q,000 450,800 2320 Communications 2,657 5,600 6,480 5,600 3,600 2330 Rents/Leases 2,240 4,000 51506 41000 41000 2350 Maint. of Facilities 152,493 219,500 248,211 219,580 230,500 2390 Misc Contractual Service 221,789 264,500 312,954 264,580 279,500 2391 MembershipslSubscriptic 160 820 820 820 820 2410 Office Supplies 716 3,000 3,777 700 2,500 2420 Operating Supplies 156,878 14q,000 147,440 140,800 146,900 2440 Small Tools & Minor Equ 936 5,000 5,000 0 4,000 978, 555 1,118, q 2 0 1, 2 51, 569 1, 090,120 1,132,170 Capital Outlay 2520 Equipment &Furniture 9,091 115,000 194,310 115,000 85,000 9,091 115,000 194,31q 115,000 85,000 TOTALS $2,180,275 $2,552,810 $2,766,523 $2,488,520 $2,612,555 3 -64 2016 OPERATING BUDGET - CITY OF DUBLIN, OHIO Public Works / Facilities BUDGET SUMMARY: 101 -1940 • Account 2110 provides funding for full -time staffing reflected in the Personnel Data • Account 2111 includes funding for overtime wages to provide staff coverage for maintenance projects, emergency call -ins and special events. • Account 2112 provides funding for Seasonal Maintenance Workers who maintain restrooms in the parks during the spring and summer. • Account 2201 provides funding for staff training and professional development. Includes funds for Compressed Natural Gas System training for one Maintenance Worker. • Account 2310 provides funding for electricity, natural gas and water and sewer charges for City facilities with the exception of the Community Recreation Center (charged to the DCRC facility account). • Account 2320 provides funding for postage for the Service Center mail meter and funds for express mail and courier services. • Account 2350 includes funding for ongoing general maintenance of City -owned facilities except for the Community Recreation Center and outdoor pools, which have their own funding source. Additional funding is provided for maintenance of the Compressed Natural Gas fuel system.. • Account 2390 includes funding for preventive maintenance contracts for mechanical systems throughout City -owned facilities, custodial quality control program and cleaning services for carpet, resilient flooring and windows. • Account 2420 includes funding for operating supplies to custodial and maintenance functions. • Account 2440 includes funding for maintenance tools and small custodial equipment. • Account 2520 includes funding for replacement furniture in various City buildings. Facilities 3 -65 12/07/15 THIS PAGE LEFT BLANK INTENTIONALLY I ofDublin h' am 2016 OPERATING BUDGET - CITY OF DUBLIN, OHIO Development / Office of the Director STATEMENT OF FUNCTION The Director of Development oversees the divisions of Economic Development, Building Standards, and Planning. Beginning with the 2016 budget, the Director's office proposes the establishment of a separate budget to execute strategic projects and initiatives in support of Council's goals. Internally, these include a new workforce training program and implementation of process improvement measures to ensure the Department's staff is competent, responsive and customer service oriented. This office will also lead the Department in identifying and implementing recommendations to enhance transportation and circulation options, promote lifelong learning programs, and develop strategies to ensure the City's corporate office space remains competitive. OBJECTIVES AND ACTIVITIES • Effectively communicate with Dublin businesses and the education /training community to understand access to, availability of and needs regarding a qualified workforce. • Continually strengthen and improve relations with the commercial development and corporate real estate community. • Assess and adjust organizational functions and processes in order to be development /re- development friendly while promoting and upholding high - quality growth standards. • Positively and cooperatively interact with other government agencies and entities. PERSONNEL DATA 2015 2016 POSITION TITLE Director of Development Administrative Support 3 TOTAL PART -TIME /SEASONAL STAFF Intern TOTAL CURRENT NUMBER ADOPTED 0 1 0 1 0 2 0 1 0 1 NOTES AND ADJUSTMENTS: The Director of Development, the Administrative Support 3 and Intern were previously budgeted in the Economic Development budget. The Administrative Support 3 supports the Director of Development, the Director of Economic Development and the Director of Strategic Initiatives. DEV 3 -67 12/07/15 2016 OPERAiTNG BUDGET - CTTY OF DUBLTN, OHIO General Fund Development Office of the Director 2014 2015 2015 2015 2016 Actual Budget Revised Budget Estimate Budget 101 -1710 Personal Services 2110 SalarieslWages 456,316 473,605 473,605 375,000 212,985 2111 Overtime Wages 1,905 21500 2,500 2500 2$00 2112 Other Wages 11587 81640 8,640 0 8,640 2120 Employee Benefits 122,627 1341735 134,135 108,000 70,500 5821435 619,480 619,480 485;500 294,625 Other Expenses 2201 Conference /Mileage 7,484 21,350 21910 21,350 2,350 2210 Reimbursable Business I 1,659 2,500 2,500 2,500 500 2211 Meeting Expenses 27,376 47,000 47,343 20,000 11000 2320 Communications 11 250 250 0 100 2330 Rentslleases 220,996 286,000 286,000 285,000 0 2349 Professional Services 315,071 429,500 542,005 385,000 0 2370 Advertising 68,456 100,350 102,774 100,350 0 2380 Printing & Reproductions 6,296 10,100 19,214 4,500 500 2391 MembershipslSubscriptic 30,312 38,980 38,980 38,980 460 2410 Office Supplies 908 2,000 2,261 2,000 0 2822 Economic Development 405,374 764,100 910,450 600,000 0 2825 Economic Dev Incentive; 3,194,838 3,225,015 3,265,015 3,265,000 0 4,278,781 4,927,145 5,238,702 4,724,680 4,910 TOTALS $4,861,216 $5,546,625 $5,858,182 $5,210,180 $299,535 � �s 2016 OPERATING BUDGET - CITY OF DUBLIN, OHIO Development / Office of the Director BUDGET SUMMARY: 101 -1710 • Account 2110 provides funding for staffing reflected in the Personnel Data. • Account 2201 includes travel /training and certification courses for staff. • Account 2210 includes funds for business meeting expenses for luncheons with developers, business leaders, prospective industries, etc. • Account 2211 provides funding for group meetings sponsored by the Department. • Account 2380 funds printed projects, presentation materials, and event invitations. • Account 2391 provides funding for professional memberships. Dev 3 -69 12/07/15 THIS PAGE LEFT BLANK INTENTIONALLY I ofDublin h' 3 -70 2016 OPERATING BUDGET - CITY OF DUBLIN, OHIO Development / Economic Development STATEMENT OF FUNCTION Director of Economic Development oversees two Administrators and a team of Dublin Entrepreneurial Center consultants. The 2015 budget provides for continued emphasis on the key components of the City's economic development program in support of Council's goals, which include: business retention and expansion; business attraction; business creation; workforce development; and marketing and advocacy (website, marketing, and communications to Dublin businesses). Additionally, economic development efforts will continue to include active engagement with Dublin -based businesses, various private and public organizations /agencies involved in local, regional and state -wide economic development; the integration of local economic development objectives with broader community planning policies and goals; pro - actively engage the development /real estate community; maintain involvement with community organizations; administer City's incentive programs; and serve as a local business liaison to assist with development issues. OBJECTIVES AND ACTIVITIES • Retain, grow, attract & create industry- focused jobs to ensure financial security of the City. • Continue to promote development of seven key business districts. • Seek opportunities for Council to engage businesses in accordance with Council goals. • Provide a business retention and expansion program that effectively and pro - actively communicates to, engages with and involves Dublin businesses in the community & region. • Continuously leverage the expertise and efforts of Columbus 2020 for business attraction and leverage the talent of City staff to respond to leads. • Effectively communicate with Dublin businesses and the education /training community to understand access to, availability of and needs regarding a qualified workforce. • Continually strengthen relations with the development and corporate real estate community. • Assess and adjust organizational functions and processes in order to be development /re- development friendly while promoting and upholding high - quality growth standards. • Positively and cooperatively interact with other government agencies and entities. • Continue strengthening international business relationships and programming. • Add one Administrator. With three Administrators, focus can be targeted to the City's three core strategies of (1) Bridge Street development, (2) West Innovation development and (3) Competitiveness Strategies for aging commercial buildings (Metro /Blazer focus). PERSONNEL DATA POSITION TITLE Director of Development Director of Economic Development Economic Development Administrator (1) Administrative Support 3 TOTAL PART -TIME /SEASONAL STAFF Intern TOTAL 2015 2016 CURRENT NUMBER ADOPTED 1 0 1 1 2 3 1 0 5 4 1 1 1 1 NOTES AND ADJUSTMENTS: The Director of Development and the Administrative Support 3 are now budgeted in the Office of the Development Director. The Administrative Support 3 supports the Director of Development, the Director of Economic Development and the Director of Strategic Initiatives. DubLink and telecommunications costs previously in this budget are now budgeted in the City Manager or Information Technology budgets. (1) One additional Economic Development Administrator position has been added. DEV 3 -71 12/07/15 Geneny|Fund Deve|opment Eonnnm|nDevo|opmon� 2014 1O1'172O Personal Services 2D15 2O15 2U15 2O1G 2110 2111 2112 2113 2120 2140 Go|ohoo/VVoQea Overtime Wages Other Wages Short Term Disability Employee Benefits Uniforms & Clothin 0 O O U 0 0 O U 0 O O O O 0 O O O O O O O 8 O O 3361020 O 8'840 O 114.840 0 O O O O 459.600 Other Expenses 22O1 Con0eoenco/�Wi|ooQe O O O 0 4O.O0O 221O Roimburoob|aBuainnaoEx[ O D O 0 2.O0O 2211 MaetingExpenaom O D O 0 3O.00O 2320 Communications O O O 0 250 2330 Rents/Leases O D O 0 288.000 2340 Professional Services O O O 0 358.8U0 237O Adve�ininQ O 0 O 0 1O3.350 2380 Phnbng&Ropnududinna 0 0 0 0 10.1OO 23Ql K4omborshipx/Subuuhphunu O 0 0 O 37.315 2410 [)�ooGupp||oo O 0 0 O 2.000 2822 EnonomicDeve|npmnn� O 0 O 0 38O.UOO 282� EoonnminDov|noen\ivoo O 0 O O 3,5OO.DOO Cap�a|OuUay 252O Equipmen�&FumUuna O O O O 4.735.815 O 0 0 O U O O O O O 3'72 2016 OPERATING BUDGET - CITY OF DUBLIN, OHIO Development / Economic Development BUDGET SUMMARY: ' 101 -1720 • Account 2110 provides funding for staffing reflected in the Personnel Data. • Account 2201 includes travel /training and certification courses for staff and four international mission trips with Columbus 2020. • Account 2210 includes funds for business meeting expenses for luncheons with developers, business leaders, prospective industries, etc. • Account 2211 provides funding for group meetings sponsored by the City. • Account 2330 provides funding for the City's contribution to office, conference and training spaces at the Dublin Entrepreneurial Center. • Account 2349 includes funding for consultation related to economic development. • Account 2370 includes funds for marketing and advertising focused on targeted industry attraction efforts including print and web advertising. • Account 2380 funds printed projects, site selection materials, business retention packets and event invitations for economic development. • Account 2391 provides funding for such memberships as with the Dublin Chamber of Commerce, TiE Ohio, Mid -Ohio Development Exchange, Columbus 2020, TechColumbus, Xceligent, etc. • Account 2822 includes funds to support economic development programs including regional outreach, business appreciation, economic outlook, business attraction, retention and expansion; along with regional and joint partnerships, including TechColumbus. • Account 2825 reflects funding for economic development incentives in accordance with executed Economic Development Agreements. Dev 3 -73 12/07/15 2016 OPERATING BUDGET - CITY OF DUBLIN, OHIO Development / Economic Development PERFORMANCE MEASURES: 1) Total Number of Jobs Retained through Economic Development Agreements This measure shows that through the execution of Retention /Expansion Economic Development Agreements (EDAs), the City is successful at retaining employers at risk of moving from Dublin. This does not include companies renew leases without requesting incentives from the City to do so. 2) Total Number of Jobs Created through Economic Development Agreements This measure shows that through the execution of Attraction EDAs, the City is successful at recruiting new employers to Dublin. This is not a city -wide statistic. It will ebb and flow every year, and cannot be compared to other years. Jobs Created and Job Retained figures are tied ONLY to the specific handful of EDAs executed each year: those that receive incentives to stay /grow /move to Dublin. Jobs New Year EDAs Retained Jobs 2014 6 289 269 2013 9 1,169 806 2012 5 711 299 2011 12 638 970 2010 7 917 249 2009 7 541 372 2008 10 902 440 2007 9 110 937 2006 11 1,097 610 2005 11 804 1,756 2004 9 478 530 Tot 96 7,656 7,238 3) City of Dublin (43017) Unemployment Rate — Civilian Labor Force data 2014 3.63% 2013 4.92% 2012 4.78% 2011 5.57% A high rate of unemployment indicates limited employment opportunities in a labor market that is in a situation of oversupply. A low rate of unemployment indicates a tight labor market, potential scarcity of skilled labor, and future cost pressures from wage demands from workers. Ideally, 5.5% is an acceptable percentage. Anything above 8% or below 5% is challenging. Dev 3 -74 12/07/15 2016 OPERATING BUDGET - CITY OF DUBLIN, OHIO Development / Economic Development 4) City of Dublin Commercial Office Vacancy Rate 2014 13.80% 2013 14.50% 2012 14.40% 2011 14.85% Vacancy Stabilization is considered 12.5 %. Dipping below 10% indicates the need for more office product /new development, and rental rates typically begin to rise and get increasingly competitive. Getting above 13% indicates it's a renter's market, and rates are typically competitive. Anything consistently about 17% requires deeper analysis to understand if there is a great overall issue driving the high rate (a spike in new buildings added to inventory, aging buildings going empty, crime, unrealistic pricing, surrounding infrastructure problems, recent change in building values or taxes, recent and proximate new inventory competition, etc). 5) Annual Number of Retention Visits Conducted 2014 308 2013 366 2012 355 2011 327 The goal is to have meaningful interactions with as many companies as possible annually. This is accomplished through 1 -on -1 meetings, tours, conversations to discuss and solve issues, and recognitions. The Economic Development Division's annual goal is 500 visits. Dev 3 -75 12/07/15 THIS PAGE LEFT BLANK INTENTIONALLY I ofDublin h' 3 -76 2016 OPERATING BUDGET - CITY OF DUBLIN, OHIO Development / Building Standards STATEMENT OF FUNCTIONS: Building Standards is under the administrative direction of the Director of Building Standards (Chief Building Official) who reports to the Director of Development. The primary responsibility of Building Standards is to ensure that all new construction, both commercial and residential, complies with all applicable state, local, and national building codes. OBJECTIVES AND ACTIVITIES: • To ensure that all new construction complies with all applicable state, local, and national building codes. • To perform plan reviews on applications, perform inspections, issue permits and issue certificates of occupancy. • To provide direction and to communicate with the building design professionals, contractors, builders, homeowners, and the general public. • To provide timely information regarding levels and types of construction activity within the City to City departments, applicants, and the public. • To provide architectural support to City projects. PERSONNEL DATA 2015 2016 POSITION TITLE CURRENT NUMBER ADOPTED Director, Building Standards 1 1 Review Services Analyst 1 1 Commercial Plans Examiner 1 1 Senior Building Inspector 1 1 Building Inspector (1) 3 4 Electrical Inspector (1) 2 1 Residential Plans Examiner 1 1 Development Review Specialist 1 1 Administrative Support 3 1 1 Administrative Support 2 3 3 TOTAL 15 15 PART -TIME /SEASONAL STAFF Electrical Inspector (2) 1 0 Building Inspector (3) 0 1 TOTAL 1 1 NOTES AND ADJUSTMENTS: (1) One Electrical Inspector has been reclassified to a Building Inspector position. (2) The part -time Electrical Inspector position is removed. Electrical inspections will be supplemented with contracted vendors. (3) A part -time Building Inspector position is added for 2016 to assist with building inspections which are anticipated to increase in 2016 due to construction in the Bridge Street District. Building 3 -77 12/07/15 2016 OPERATING BUDGET - CITY OF pUBLIN, OHIO General Fund Development Building Standards 2014 2015 2015 2015 2016 Actual Budget Revisetl Budget Estimate Budgek 101.134q Personal Services 2110 SalarieslWages 896,539 973,280 958,180 892,000 1,817,425 2111 Overtime Wages 8,756 8,000 14,515 10,000 8,000 2112 Other Wages 2,288 11000 3,200 3,200 1,000 2113 Short Term Disability q 0 9,900 9,900 0 2120 Employee Benefits 291,985 372,465 358,390 345,000 444,300 2140 Uniforms &Clothing 1,116 5,000 51000 2,500 51000 11200,604 11359,745 1,349,245 1,262,600 1,475,725 Other Expenses 2201 Conferences(Mileage 8,094 8,000 8,000 5,000 10,000 2211 Meeting Expenses 774 2,000 2,000 800 1,000 2347 Building Inspection Seru 81,558 851 000 861 924 701 000 851 000 2348 Plan Review 93,412 60;000 84,139 84,000 120,000 2349 Other Professional Sery 0 5,Og0 5,000 p 5,gOq 2380 Printing and Reproductio 2,615 2,500 2,710 2,500 2,500 2390 Contractual Services 12,047 8,000 18,500 16,500 16,600 2391 MembershipslSubscriptic 5,584 4,OOq 4,000 4,000 4,000 2410 Office Supplies 4,041 4,500 4,500 4,500 4,500 2420 Operating Supplies 3,486 5,000 5,000 5,000 5,000 2910 Refunds 9,514 5,000 5,000 5,000 5,000 221,185 189,000 225,773 197,300 258,600 Capital Outlay 2520 Equipment &Furniture q 500 500 0 500 0 500 500 0 500 TOTALS $1,421,789 $1,549,245 $1,575,518 $1,459,900 $1,734,825 3 -78 2016 OPERATING BUDGET - CITY OF DUBLIN, OHIO Development / Building Standards BUDGET SUMMARY: 101 -1340 • Account 2110 provides funding for staffing reflected in the Personnel Data. • Account 2140 includes shirts, boots and cold weather wear for Inspectors. • Account 2201 provides funding for training, attendance at regional conferences and required State certifications. • Account 2347 includes funding for plumbing inspection services from the Franklin County Board of Health. The budget for this account fluctuates with the level of building activity; however fees collected directly offset this expense. • Account 2348 funds contract services needed to complement the plan review which is completed in- house. • Account 2349 provides funding to compliment the City's in -house plan review process. It is projected that additional contracted services will be used next year due to anticipated commercial construction and the continued increase in residential permits. • Account 2390 provides funding for credit card machine transaction fees. • Account 2420 provides funding for supplies such as technical equipment, code reference materials for Inspectors and Plan Review staff. • Account 2910 provides funding for unanticipated refunds. Building 3 -79 12/07/15 2016 OPERATING BUDGET - CITY OF DUBLIN, OHIO Development / Building Standards PERFORMANCE MEASURES: 1. Total Number of Building Permits Issued (Commercial & Residential) 700 600 500 400 300 200 100 0 Total Number of Building Permits Issued 2010 2011 2012 2013 2014 2015 Ym* 5 Vr Ave. ** *2015 figure represents data collected as of A ugust 30, 2015 * *5 year average does not include 2015 YTD statistic Construction activity within the City of Dublin has maintained the solid gains that were made from 2011 to 2014. Based on review of the year -to -date numbers, 2015 will be another high volume year for permits issued. Building Standards must continue to examine its resources, both fiscally and in personnel, to keep pace with these indicators and to maintain a high level of service as the activity increases with the addition of major commercial and residential development in the city. 2. Total Number of Building Permits Issued for New Residential Dwelling Units (Including Single Family and Multi - Family) Total Number of Building Permits Issued for New Residential Dwelling Units 1 250 200 150 100 50 0 2010 2011 2012 2013 2014 2015Ym* 5YrAve." *2015 figure represents data collected as ofAugust30, 2015 * *5 year average does not include 2015 YTD statistic. Building 3 -80 12/07/15 2016 OPERATING BUDGET - CITY OF DUBLIN, OHIO Development/ Building Standards PERFORMANCE MEASURES: The total number of permits issued for new residential dwellings has steadily increased from a low in 2008. Permits for non - residential dwellings may decrease from 2014. However, new residential developments, such as Riviera should keep residential permits at a steady level. Residential construction is a good indicator of the overall health of the construction sector. New residential developments continue to open throughout the city in response to the public demand for new housing. Building Standards should continue to see increasing activity for the near term. One after effect of new residential construction is a corresponding increase for permits related to remodeling activity in residential units, mostly in accessory structure permits (decks, screened porches) and basement remodels. These homeowner improvement permits continue to place a demand on staff resources in the form of permit processing, plan review and building, electrical and mechanical inspections. 3. Building Permits Issued: Total Square Feet x 1.000 (Commercial and Residential) 2500 2000 1500 1000 500 Building Permits Issued: Total Sq. Ft. x 1,000 (Commercial & Residential) 2010 2011 2012 2013 2014 2015 TM* 5YrAve. ** *2015 figure represents dab collected as ofAugust 30, 2015 * *5 year average does not include 2015 YTD sbtistic The total number of square feet of construction in 2014 set a record for recent construction activity. Upcoming development in the Bridge Street District, other commercial developments and continued strength in residential construction bode well for 2016 and beyond. Building permit fees are based primarily on the square feet of the space that is constructed. When square foot activity increases, building permit revenues also increase. There is also corresponding increase in "over- the - counter' permit activity because of the need for new associated electrical, mechanical and plumbing permits. Building 3 -81 12/07/15 2016 OPERATING BUDGET - CITY OF DUBLIN, OHIO Development/ Building Standards 4. Total Number of Building and Electrical Inspections Performed 12000 Total Number of Building and Electrical Inspections Performed 10000 8654.4 8000 321 _ 657 6000 4000 2000 0 2010 2011 2012 2013 2014 5 YrAve. The total number of inspections performed in 2014 exceeded the high levels set in the past two years. While building and electrical inspections typically lag behind the numbers for building permits issued, anticipated development of the Bridge Street District, other commercial areas and increasing residential construction will likely increase the volume of inspections for 2016 and beyond. S. Total Rounds of Plan Review 2000 1800 1600 1400 1200 1000 800 600 400 200 0 Total Rounds of Plan Review 2010 2011 2012 2013 2014 5 VrAve. *2015 figure represents dab collected as ofAugust30, 2015 Total rounds of plan review is a new performance measure that was added in 2014. The total rounds of plan review from 2010 to date have been shown as a gauge of past and current plan review activity. The volume of plan review reflects the activity of the staff that must take place before a building permit can be issued. It is also an indicator of upcoming permitting and inspection activity that are to follow. Building 3 -82 12/07/15 2016 OPERATING BUDGET - CITY OF DUBLIN, OHIO Development / Planning STATEMENT OF FUNCTIONS Planning is responsible for the City's land use planning, zoning reviews, code enforcement, and oversight of several boards and commissions. More importantly, the Work Unit is responsible for analyzing the changing needs of the City and identifying and implementing long range planning objectives that address these needs. This includes identifying trends that need to be addressed (changes in demographics, attracting and retaining a stable business community, aging infrastructure, etc.) Once the objectives of the project are established, a strategic work plan is created to oversee and implement recommendations that will be forwarded to various public entities including the Dublin City Council. All of these activities relate to the following functional areas: review of development proposals; preparing /updating and implementing the Community Plan; project analysis; area studies; code enforcement; zoning compliance inspections; land use modeling and impact analysis; capital improvement programming and economic development support; code amendment preparation; and customer service operations. The mission statement is as follows: Mission Statement The mission of the Planning work unit is to provide professional and technical expertise to guide the land use decisions of public officials, residents, and the development community. We engage our citizens to establish and realize a long range vision for Dublin's land use and development character. We facilitate the zoning process through the implementation of the Community Plan and the administration and enforcement of the City's land use codes. OBJECTIVES AND ACTIVITIES • To be responsive to citizens on planning issues and facilitate a citizen participation process. • To plan the orderly, high quality growth of the city by implementing the Community Plan. • To assist economic development activities by providing land use /site design support. • To assist in the coordination and the implementation of the capital improvement program. • To manage development proposals through the public hearing process. • To administer development regulations. • To be responsive to City Council goals. • To ensure compliance with all orders of City Council, Planning Commission, Administrative Review Team, Board of Zoning Appeals, Architectural Review Board, and various special subcommittees, taskforces, and other groups. PERSONNEL DATA POSITION TITLE Director, Planning Senior Project Manager (1) Planning Manager Senior Planner Planner II Planner I (1) Code Enforcement Supervisor Code Enforcement Officer Zoning Inspector Administrative Support 3 Administrative Support 2 Administrative Support 1 TOTAL PART - TIME /SEASONAL STAFF Planning Assistant TOTAL 2015 2016 CURRENT NUMBER ADOPTED 2 3 1 1 2 2 2 2 1 1 2 2 19 19 4 4 4 4 NOTES AND ADJUSTMENTS: (1) The Senior Project Manager position is reclassified to a Planner I position. Planning 3 -83 12/07/15 2016 QPERATING BUDGET • CITY pF DUBLIN, pHIO General Fund Development Planning 2814 2015 2015 2815 2816 Actual Budget Revised Budget Estimate Budget 101 -1410 Personal Services 2110 SalarieslUUages 1,062,753 1,323,765 1,323,765 1,140,000 1,317,270 2111 Overtime Wages 13,389 12,500 12,500 10,000 12,580 2112 Other Wages 71,209 90,270 90,270 75,O00 90,270 2113 Short Term Disability 51452 0 0 0 0 2120 Employee Benefits 363,219 536,941 536,941 4501000 581,765 2140 Uniforms &Clothing 2,282 41550 41802 41550 31950 1,518,304 11968,026 11968,278 1,679,550 21005,755 Other Expenses 2201 Conferences /Mileage 13,754 39,414 51,739 39,000 39,415 2211 Meeting Expenses 624 1,050 11432 1,000 1,050 2320 Communications 9,775 7,50q 8,000 7,500 7,500 2330 RentslLeases 2,364 2,820 2,$20 2,820 2,820 2344 Planning Services 141,77$ 200,000 394,362 2gq,000 250,000 2349 Other Professional 5ery 7,650 40,000 156,791 50,000 80,000 2351 Maint, of Equipment 267 850 1,475 $50 0 2370 Advertising 0 500 500 0 0 2380 Printing and Reproductio 673 1,500 1,825 0 1,500 2390 Contractual Services 1,229 0 575 500 365 2391 Membershipsl5ubscriptic 7,229 10,000 11,575 5,000 10,800 2410 Office Supplies 7,9$4 $,000 9,654 $,000 8,000 242q Operating Supplies 2,736 4,000 4,350 4,000 4,000 283q Cade Enforcement 3,799 6,500 $,060 6,50q 6,500 2910 Refunds 9,000 6,000 6,000 0 6,000 208,862 328,134 659,158 325,170 417,150 Capital Outlay 2520 Equipment &Furniture 0 0 3,600 1,800 0 0 0 3,600 1,000 0 TOTALS $1,721,166 $2,296,160 $2,631,036 $2,005,720 $2,422,985 3 -84 2016 OPERATING BUDGET - CITY OF DUBLIN, OHIO Development / Planning BUDGET SUMMARY: 101 -1410 • Accounts 2110 provides funding for the staffing reflected in the Personnel Data. • Account 2112 provides wages for the Planning Assistants. • Account 2201 includes funding for participating in the HTE Users Group conference, planners attending the national and state planning conferences (Planner certifications), consultants for City Council and Planning and Zoning Commission joint training sessions, training and certification requirements of the Landscape Architect and Landscape Inspectors, and training and certification requirements for our Code Enforcement Officers. • Account 2211 provides funding for group meetings sponsored by the City and includes resources for food, beverages, and associated supplies. • Account 2320 provides funding for postage for all work units located within the 5800 Building. • Account 2344 provides funding for planning area studies. Funding has been included for continued studies related to infill projects, modifications to the Community Plan, and various Bridge Street District consulting services. • Account 2349 provides funding for architectural consulting services for the Administrative Review Team, supporting the Historic District and the rest of the Bridge Street District, and the West Innovation District. Also included are funds for a transportation study. The services will also be used to provide recommendations for general graphics design for other division projects. • Account 2391 provides funding for membership fees such as the APA (state and national) and ASLA. • Account 2420 includes funding for office supplies and supplies for specialized presentations. • Account 2830 provides funding for mowing services and landscape projects under the supervision of the City's Zoning Inspectors and Code Enforcement Officers. The majority of these costs are recovered through assessments. Planning 3 -85 12/07/15 THIS PAGE LEFT BLANK INTENTIONALLY I ofDublin h' KOM 2016 OPERATING BUDGET - CITY OF DUBLIN, OHIO Parks & Recreation/ Office of the Director STATEMENT OF FUNCTIONS: The Department of Parks and Recreation provides direction and oversight to the Divisions of Parks Operations, Recreation Services, Community Events and Volunteer Services. OBJECTIVES AND ACTIVITIES To provide leadership and direction to the staff within Parks Operations, Recreation Services, Community Events and Volunteer Services including setting of departmental goals, clear customer service standards and accountability for achieving these goals and standards. To manage all departmental functions and to develop and recommend policies, procedures and program improvements. To ensure the City's goals and strategic objectives are reached in each of the functional areas in an efficient, effective and responsive manner. To provide appropriate learning and development opportunities to employees and employee teams. PERSONNEL DATA POSITION TITLE Director, Parks and Recreation (1) Landscape Architect (2) Contract Specialist (2) Maintenance Crew Supervisor (2) Administrative Support 3 (3) Public Art Conservation /Contract Specialist (2) (4) TOTAL 2015 2016 CURRENT NUMBER ADOPTED 0 1 0 1 0 1 0 1 0 1 0 .25 0 5.25 NOTES AND ADJUSTMENTS: (1) New position for the Department of Parks & Recreation. (2) Funding transferred from the Division of Parks Operations to the Department of Parks & Recreation. (3) Funding transferred from the Division of Parks Operations. (4) This position is charged twenty -five percent (25 %) to this budget and seventy -five percent (75 %) to the Hotel /Motel Tax Fund (217). Parks & Recreation 3 -87 12/07/15 2016 OPERATING BUDGET - CITY OF aUBLIN, OHIO General Fund Parks &Recreation Office of the Director 2014 2015 2015 2015 2016 Actual Budget Revised Budget Estimate Budget 101 -1610 Personal Services I-I IN 2110 SalariesMlages 0 0 0 0 414,160 2111 Overtime Wages 0 q 0 D 21000 2112 Other Wages 0 0 0 0 0 2113 Short Term Disability 0 D 0 q p 2120 Employee Benefits 0 0 0 0 190,045 0 0 0 0 606,205 Other Expenses 2201 Conferences/Mileage 0 0 0 0 6,040 2320 Communications 0 0 0 0 2q0 2330 Rents/Leases 0 0 0 D 0 2351 Maint, of Equipment 0 0 0 p 0 2390 Misc Contractual Service 0 0 0 0 -0 2391 MembershipslSubscriptic 0 0 0 0 5,910 2410 Office Supplies 0 0 0 0 2,000 2420 Qperating Supplies 0 0 0 0 0 0 0 0 0 14,150 Capital Outlay 2520 Equipment &Furniture 0 0 0 q q 0 0 q 0 0 TQTALS $0 $0 $0 $0 $620,355 0 0 0 0 606,205 Other Expenses 2201 Conferences/Mileage 0 0 0 0 6,040 2320 Communications 0 0 0 0 2q0 2330 Rents/Leases 0 0 0 D 0 2351 Maint, of Equipment 0 0 0 p 0 2390 Misc Contractual Service 0 0 0 0 -0 2391 MembershipslSubscriptic 0 0 0 0 5,910 2410 Office Supplies 0 0 0 0 2,000 2420 Qperating Supplies 0 0 0 0 0 0 0 0 0 14,150 Capital Outlay 2520 Equipment &Furniture 0 0 0 q q 0 0 q 0 0 TQTALS $0 $0 $0 $0 $620,355 0 0 0 0 14,150 Capital Outlay 2520 Equipment &Furniture 0 0 0 q q 0 0 q 0 0 TQTALS $0 $0 $0 $0 $620,355 2016 OPERATING BUDGET - CITY OF DUBLIN, OHIO Parks & Recreation BUDGET SUMMARY: 101 -1620 • Account 2110 provides funding for new Parks and Recreation Director, and additional staff that have been moved from the Division of Parks Operations budget. • Account 2201 includes funding for training for full -time staff to support parks and recreation which includes education to provide recertification credits for professional certifications, as well as pesticide applicator credits, and staff training and development. • Account 2320 provides minimal funding for courier service /fed -ex. • Account 2391 provides funding for such memberships and renewals as NRPA and OPRA corporate and individual memberships, Landscape Architect license, Master Specs license renewal and other staff membership and recertification. • Account 2410 provides funding for office supplies including printer supplies for landscape architect Parks & Recreation 3 -89 12/07/15 THIS PAGE LEFT BLANK INTENTIONALLY I ofDublin h' am 2016 OPERATING BUDGET - CITY OF DUBLIN, OHIO Parks & Recreation / Parks Operations STATEMENT OF FUNCTIONS: The City of Dublin takes pride in providing its residents and visitors the highest quality public parks to pursue their active and passive outdoor needs. Parks strives to be both environmentally and economically sound in its management of public areas including parks, gateways and rights -of -way. OBJECTIVES AND ACTIVITIES: The Division of Parks and Open Space, in partnership with the community, will plan, develop, and maintain a distinctive, diverse, and readily accessible park system and will lead efforts to enhance and preserve the natural environment. PERSONNEL DATA POSITION TITLE Director, Parks Operations (1) Parks Administrator (2) Landscape Architect (3) Contract Specialist (3) Operations Administrator (4) Nature Education Coordinator (5) City Horticulturist City Forester Maintenance Crew Supervisor (3) Maintenance Worker Assistant Forester Assistant Horticulturist Administrative Support 3 (3) Administrative Support 2 Public Art Conservation /Contract Specialist (3) TOTAL PART - TIME /SEASONAL STAFF Seasonal Maintenance Worker TOTAL 2015 2016 CURRENT NUMBER ADOPTED 1 1 1 0 1 0 1 0 1 1 .5 .5 1 1 1 1 6 5 20 20 I .25 0 46.75 41.50 45 45 45 45 (6) NOTES AND ADJUSTMENTS: (1) Director of Parks & Open Space title changed to Director of Parks Operations. (2) There is no longer a Parks Administrator Position. (3) Landscape Architect, Administrative Support 3, Contract Specialist, one Maintenance Crew Supervisor and twenty -five percent (25 %) of Public Art Conservation /Contract Specialist positions have been moved to the account for the Office of the Parks & Recreation. (4) Operations Specialist is now classified as Operations Administrator. (5) Nature Education Coordinator is funded fifty percent (50 %) from the Parks Operations budget and fifty percent (50 %) from the Recreation Services budget (213). (6) This is an approximate head count number. The budget for part- time /seasonal staff represents approximately 59,500 work hours and may include more (or less) than 45 employees at any one time. Parks 3 -91 12/07/15 2016 OPERATING BlJ ®GET -CITY OF ®IJBLIN� OHIO General Fund Parks &Recreation Park Operations 20'1 4 20'1 5 20'1 5 20'1 5 20'1 6 Actual Budget Revised Budget Estimate Budget 1 01 -1 620 Personal Services 211 O Salaries/Wages 2111 Overtime Wages 2112 Other Wages 2113 Short Term disability 2'120 Employee Benefits 2'140 Uniforms & Clothing Other Expenses 220'1 Conferences /Mileage 23'1 O Utilities 2320 Communications 2330 Rents /Leases 2390 Misc Contractual Services 239'1 Memberships /Subscriptions 24'10 Office Supplies 2420 Operating Supplies 242'1 Reforestation 2432 Park Maintenance 2433 Equipment Maintenance 2440 Small Tools &Minor Equip 28'12 Special Projects /Programs 2,8'12,'159 2,974,580 2,962,428 2,900,000 2,537,030 147, 527 1 25, 000 1 55, 900 1 55, 900 1 25, 000 587,839 620,000 620,000 600,000 620,000 830 O 1 2,1 52 7, 000 O 1 ,227,'1 77 1 ,463,760 1 ,463,760 1 ,400,000 1 ,422,545 52, 579 62, 860 71 ,559 60, 000 61 , 560 4,828,'1'1'1 5,246,200 5,285,799 5,'122,900 4,766,'135 1 5, 464 32,'1 85 34, 870 1 5, 500 32,'1 85 245,846 275,000 356,656 260,000 275,000 468 1 , 1 00 1 ,264 250 200 1 ,7'17 3,500 5,200 3,500 2,000 1,069,875 1,335,260 1,465,'115 975,000 1,208,545 '1 0, 56'1 9, 895 9, 895 8, 000 7, 475 7, 956 8, 000 9, 784 5, 000 6, 000 53,'145 65,000 73,450 50,000 67,490 2,493 O O O O 26'1,464 324,860 339,698 324,000 329,560 87,067 140,000 143,322 90,000 1 1 0,000 21 ,748 25,945 25,945 25,000 23,425 6,352 1 8,000 1 8,360 18,000 1 8,000 '1,784,'156 2,238,745 2,483,559 '1,774,250 2,079,880 Capital Outlay 25'10 Land &Land Improvements 208,'122 24'1,500 263,869 24'1,500 236,500 2520 Equipment &Furniture 36,926 23,450 36,673 36,'175 66,450 245,048 264,950 300,542 277,675 302,950 TOTALS $6,857,3'15 $7,749,895 $8,069,900 $7,'174,825 $7,'148,965 3 -92 2016 OPERATING BUDGET - CITY OF DUBLIN, OHIO Parks & Recreation / Parks Operations BUDGET SUMMARY: 101 -1620 • Account 2110 provides funding for staffing reflected in the Personnel Data. • Account 2112 includes funding for staffing seasonal Maintenance Workers reflected in the Personnel Data and Notes and Adjustments. • Account 2140 provides funding for uniforms for full -time and seasonal staff. • Account 2201 includes funding for training for full -time staff to support parks operations. Included is education to provide recertification credits for professional certifications, as well as pesticide applicator credits, and staff training and development. • Account 2310 provides funding for electricity, natural gas and water and sewer charges for services provided in the City's parks. • Account 2330 provides funding for miscellaneous equipment rental. • Account 2390 provides funding for contractual services for arborist work, rights -of -way maintenance, mulching, plant replacement and additional funds for City buildings and high visibility landscaped areas. • Account 2391 provides funding for such memberships and renewals as commercial drivers' license, pesticide license renewal, arborist license renewal, National Wildlife Society membership, Landscape Architect license renewal, and reference materials. • Account 2420 provides funding for supplies such as lumber and hardware, electric and plumbing supplies, trash bags, irrigation system supplies, and greenhouse supplies. • Account 2432 provides funding for soil amendments, sod, grass seed, mulch, fertilizer and chemicals. • Account 2433 provides funding for equipment maintenance and repair, including contingency work associated with Ballantrae water play area, pond aerators, and irrigation systems. • Account 2440 provides funding for small tools such drills, ladders, blades, pruners, drills, wheelbarrows, pole saws, etc. • Account 2510 includes funding for continued expansion of inground irrigation on athletic fields, replacement and additional street trees and park trees, shrubs and herbaceous, Historic Dublin tree planter seasonal change landscape and renovation work for Indian Run parking lot. • Account 2520 includes funding for additional picnic tables, benches and trash cans. Includes funds new /replacement park signs as needed. Includes replacement of weedeaters and blowers. Added funds for Arbor Jet air gun for tree injections and additional cabinets for storage. • Account 2812 provides funding Arbor Day, Earth Day Activities, Spooktacular, Nature Education and Green Team plantings. Additionally includes funding for Legacy Tree Program, Legacy Bench Program and Dedication pavers /engraving for the Grounds of Remembrance (moved from different account numbers) and Christmas tree and historical Dublin planter decorations. Parks 3 -93 12/07/15 THIS PAGE LEFT BLANK INTENTIONALLY I ofDublin h' am 2016 OPERATING BUDGET - CITY OF DUBLIN, OHIO Parks & Recreation / Volunteer Resources STATEMENT OF FUNCTIONS Volunteer Resources supports the achievement of meaningful, inclusive community engagement through innovative service opportunities that support and enhance City services and Dublin's quality of life. OBJECTIVES AND ACTIVITIES • To provide a comprehensive, citywide volunteer program, to allow citizens an opportunity for service within their community. • To continue to be recognized as a national model for engaging citizens in an effective community and government involvement with committed passionate community members and staff leadership. • To operate under the following values: Belonaina - Fostering a sense of community belonging. Enaaaina - Engaging residents in city government to build relationships and leadership. Enriching - Enriching people's lives through service. Outstanding - Innovation and recognition. Learning - Emphasis on learn- and -serve programming, focusing on local government learning. Developing - Building special connections with youth. Supportina - Developing fiscally responsible opportunities for enhancing City services and the community's quality of life. Connecting — In partnership with Economic Development and Events sponsorships, help to connect Dublin businesses to the community increasing their role of corporate citizenship /resident and potential long term commitment to Dublin. PERSONNEL DATA 2015 2016 POSITION TITLE CURRENT NUMBER ADOPTED Volunteer Administrator 1 1 Administrative Support 2 1 1 TOTAL 2 2 PART - TIME /SEASONAL STAFF Seasonal Worker 1 1 Intern 1 1 TOTAL 2 2 NOTES AND ADJUSTMENTS: Volunteer Resources 3 -95 12/07/15 2016 QPERATING BUDGET - CITY OF DUBLIN, OHIO General Fund Parks &Recreation Volunteer Resources 2014 2015 2015 2015 2016 Actual Budget Revised Budget Estimate Budget 101 -2010 Personal Services 2110 SalariesNVages 127,442 130,310 130,310 130,310 135,300 2111 Overtime Wages 11743 2,850 2,050 2,050 2,050 2112 Other Wages 8,861 37,100 371100 37,100 37,100 2120 Employee Benefits 34,582 44,295 44,295 44295 47,745 2140 Uniforms &Clothing 0 400 400 400 400 172,628 214,155 2141155 214,155 222,595 Other Expenses 2201 ConferencelMileage 1,674 3,000 3,000 1,500 3,000 2211 Meeting Expenses 496 2,500 2,500 2,500 2,500 2330 Rentsll.eases q 1,800 1,000 1,g0q 1,000 2349 Professional Services 41q 3,500 3,500 3,500 3,500 2310 Advertising 0 800 800 0 800 2380 Printing &Reproductions 4,687 5,000 5,000 5,000 5,000 2391 MembershipslSubscriptic 257 500 5qq 500 500 2410 Office Supplies 957 1,700 1,761 1,000 1,700 2420 Operating Supplies 1,509 6,200 6,292 1,500 6,200 2812 Special ProjectslProgran 12,313 16,000 16,000 16,000 16,000 TOTALS 22,303 40,200 $194,931 $254,355 3 -96 40,353 32,50q $254,50$ $246,655 40,200 $262,795 2016 OPERATING BUDGET - CITY OF DUBLIN, OHIO Parks & Recreation / Volunteer Resources BUDGET SUMMARY: 101 -2010 • Account 2110 provides funding for full -time staffing reflected in the Personnel Data. • Account 2111 provides overtime funding to supervise volunteer service projects. • Account 2112 provides funding for part -time and seasonal staff. • Account 2349 provides funding for necessary background checks for unsupervised volunteers, and specialized volunteer training such as CPR/First Aid. • Account 2380 provides funding for printing needs such as training manuals; signage and posters; identification badges, cards and specialty papers; photography and miscellaneous printing /copying needs. • Account 2420 provides funding for operating supplies such as safety lights, protective gloves /goggles, identification badge materials, first aid supplies and other necessary supplies for volunteer projects. • Account 2812 provides funding for citywide volunteer and corporate volunteer recognition presentations, programs and award items; teen service support; program support and promotion, and volunteer on -site event management needs. Volunteer Resources 3 -97 12/07/15 2016 OPERATING BUDGET - CITY OF DUBLIN, OHIO Parks & Recreation / Volunteer Resources 1) Dollar Value of a Volunteer Hour City of Dublin Known City of Dublin volunteer hours per year average 43,000 National value: $23.07 per hr* $992,010 ($23.07 x 43,000 hrs) for Dublin OH State value: $21.46 per hr* $922,780 ($21.46 x 43,000 hrs) for Dublin OH *figures from The Independent Sector /Bureau of Labor Statistics Industry standard figures are used in the above table. Customarily, the field of volunteer administration utilizes the national figure of $23.07 per volunteer hour. The Independent Sector /Bureau of Labor Statistics updates the figures regularly based on national labor statistic research. 2) Percent of City Programs Utilizing Volunteer Services Of the eight departments that make up the City of Dublin (based on the organization chart) all eight departments utilize City volunteers. 3) Percent of Volunteers Very Satisfied or Satisfied with their Overall Volunteer Experience who, based on their current experience, will continue to volunteer 2015 Volunteer Resources Survey Responses* 98% *Survey results as of September 2015 Volunteer Resources 3 -98 12/07/15 2016 OPERATING BUDGET - CITY OF DUBLIN, OHIO Information Technology STATEMENT OF FUNCTIONS: Mission Statement: Enabling our customers to meet the needs and desires of the community by optimizing the use of appropriate and forward thinking technology solutions that are aligned with citywide goals and objectives. The administration of the City's information technology is the responsibility of the Director of Information Technology (IT). This involves planning, maintaining, developing, overseeing and managing the City's local area and wide area networks, wireless access, the IBM iSeries Systems, all personal computers, printers, copiers, the Citywide telephone system, mobile phones, mobile devices, and any other technology related issue. IT must also enhance and promote the utilization of technology so that city operations realize the benefits of using technology as a tool. On a citywide basis technology is analyzed to determine how it could affect improvements in productivity and decision - making, increase staff and citizen safety, and enhancements to all City services. This function continues to grow with the expectation of efficiencies and innovation that technology can provide to meet City needs. The ultimate goal of Information Technology is to continually strive towards improving our quality of service and value to the organization and to be viewed as a business partner with the other City work units. OBJECTIVES AND ACTIVITIES: • Provide vision, leadership and direction for evaluating and re- evaluating current and emerging technologies and implementing cost - effective technology solutions. • Enhance services to the entire Dublin community through the appropriate and proactive use of technology. • Provide a reliable infrastructure /network to effectively and efficiently use technologies. • Provide timely and efficient technical support to all work units. • Become a business enabler and partner with work units by assisting them in operational improvements, through an understanding of their business processes and needs and managing the implementation of technology solutions to meet those needs. • Provide comprehensive project management services for implementing technology solutions, including procurement, contract negotiations, professional services, software integration and project status reporting • To provide technology solutions that meet overall City objectives. • Develop and retain motivated, competent staff to meet these business objectives. PERSONNEL DATA 2015 2016 POSITION TITLE CURRENT NUMBER ADOPTED Chief Information Officer 1 1 Geographic Info Systems Administrator 1 1 Senior GIS Analyst 2 2 Support Services Administrator 1 1 Support Services Analyst 2 2 Network Operations Manager 1 1 Information Technology Project Leader 2 2 Network Engineer 1 2 Software Application Specialist 1 1 Administrative Support 3 1 1 TOTAL 13 14 PART -TIME /SEASONAL STAFF Intern (GIS) 1 1 Intern (Support Services) (2) 2 3 TOTAL 3 4 NOTES AND ADJUSTMENTS: (1) A designated Network Engineer position is added to handle additional daily administration tasks resulting from increased networking demands related to the City's rapid technology growth as well as expanding responsibilities to integrate external agencies. (2) An additional intern is added to assist with Dublink projects. Info Tech 3 -99 12/07/15 2016 OPERATING BUDGET - CIi1i' OF DUBLIN, OHIO General Fund Information Technology 2014 2015 2015 2015 2016 Actual Budget Revised Budget Estimate Budget 101.1920 Personal Services 2110 SalarieslUUages 962,362 1,001,950 1,001,950 870,000 1,118,570 2111 Overtime Wages 9,109 12,000 12,000 12,000 12,000 2112 Other Wages 30,736 38,310 45,000 38,000 551810 2120 Employee Benefits 311,156 360,720 360,720 3301000 506,190 11313,363 11412,980 1,419,610 1,250,000 1,692,570 Other Expenses 2201 Conference(Mileage 39,275 38,920 38,920 38,000 42,670 232D Communications 467,062 495,400 515,246 475,000 450,000 233D Rents(Leases 74,325 88,125 100,104 100,000 88,130 2349 Professional Services 289,922 736,895 1,131,798 325,000 1,158,635 2351 Maint, of Equipment 690,743 800,000 840,829 840,000 1,244,025 2391 MembershipslSubscriptic 4,150 2,200 2,200 2,200 2,200 2410 Office Supplies 4,258 4,000 4,039 4,000 4,000 2420 Operating Supplies 137,519 116,000 161,000 116,000 191,000 1,707,254 2,281,540 2,794,136 1,900,200 3,180,660 Oapital Outlay 2520 Equipment &Furniture 1,050 1,000 1,000 0 1,000 1,050 1,000 1,000 0 1,000 TOTALS $3,021,667 $3,695,520 $4,214,806 $3,150,200 $4,874,230 3.100 2016 OPERATING BUDGET - CITY OF DUBLIN, OHIO Information Technology BUDGET SUMMARY: 101 -1920 • Account 2110 provides funding for the staffing reflected in the Personnel Data and the Notes and Adjustments. • Account 2201 provides funding for conferences, certifications and training for professional staff including software conferences, training in network security and virtual servers, Sungard annual conference, Windows 7 certification, GIS training and conferences. • Account 2320 includes funds for citywide phone usage, citywide cellular phone usage, mobile phone management, and mobile computing fees for Police, Building Standards, Planning (Code Enforcement), Engineering, Facilities Management and Streets and Utilities. Funding reflects the increase in costs for citywide communications. • Account 2330 includes the rent and leasing of network rack and office space for the City's data center at the Metro Data Center. Funding reflects the addition of a back -up site for the City's data center. • Account 2349 provides for computer consulting services for the implementation of new applications; to enhance present application usage; and for special projects when specific expertise is desired and /or to augment the staffing assignments due to workload. Significant projects for 2015 include the new Finance /HR application and implementation. • Account 2351 provides funding for hardware and software maintenance fees. • Account 2391 provides funding for memberships to software user groups and provides funding for technical manuals, subscriptions. • Account 2420 provides funding for general operating supplies, citywide toner costs and ID badges and toner for the badge printer. Info Tech 3 -101 12/07/15 THIS PAGE LEFT BLANK INTENTIONALLY I ofDublin h' 3 -102 2016 OPERATING BUDGET - CITY OF DUBLIN, OHIO Office of the City Manager / Court Services STATEMENT OF FUNCTIONS: Court Services serves as the judicial branch of the City. Court Services is responsible for monitoring all court operations including the collection of fines, preparing the court docket, and processing all parking, traffic, and criminal citations. As a sentencing alternative, Adult Probation, Adult and Juvenile Diversion, Adult and Juvenile Traffic Diversion, and Provided No Conviction programs are offered. Court Services is also responsible for implementing and operating the City's Records Management Program, which includes both on and off -site central storage, destruction of records in accordance with the City of Dublin's retention schedule and document imaging services. OBJECTIVES AND ACTIVITIES: • To provide the highest level of quality service to our customers, both internal and external. • To enforce court orders. • To maintain high levels of accuracy on all court records. • To effectively administer the adult probation, adult and juvenile diversion, juvenile traffic diversion, and the provided no convictions programs. • To eliminate unnecessary time delays in scheduling adult probation cases, diversion cases and in processing court documents. • To effectively monitor all sentencing alternatives cases for compliance with court orders. • To maintain harmonious relations between the Magistrates, the Prosecutors, the Police and the Court staff in order to better serve the public. • To maintain secure and orderly courtroom operations. • To provide information and outreach about the criminal justice system to the public. PERSONNEL DATA POSITION TITLE Court Administrator (1) Community Justice Officer Court Clerk Administrative Support 2 (2) TOTAL 2015 2016 CURRENT NUMBER ADOPTED .5 .5 .75 .75 3.25 3.25 NOTES AND ADJUSTMENTS: Court Services also performs the additional duties of Records Management to comply with conditions set forth in the Ohio Revised Code. Salaries, wages and benefits have been allocated to Court Services and Records Management for each position as follows: (1) Allocates fifty percent (50 %) to Court Services and fifty percent (50 %) to Records Management. (2) Allocates seventy -five Records Management. percent (75 %) to Court Services and twenty -five percent (25 %) to Court 3 -103 12/07/15 2016 OPERATING BUDGET -CITY OF DUBLIN, OHIO General Fund Office of the City Manager court Services Other Expenses 2201 Conference /Mileage 2014 2015 2015 2015 2016 2320 Communications Actual Budget Revised Budget Estimate Budget 2345 Legal Services 1,944 3,200 3,200 3,200 3,200 101 -1930 Professional Services 53,999 82,500 100,415 82,500 82,500 Personal Services Maint. of Equipment 260 300 300 300 300 2110 Salaries/Wages 203,647 209,395 209,395 205,000 217,125 2111 Overtime Wages 920 2,000 2,000 250 2,000 2120 Employee Benefits 66,153 78,205 78,205 78,000 88,635 2420 Operating Supplies 270,720 289,600 289,600 283,250 307,760 Other Expenses 2201 Conference /Mileage 1 ,545 3,000 4, 1 04 3,000 3,000 2320 Communications 3,400 3,000 4,200 O 3,000 2345 Legal Services 1,944 3,200 3,200 3,200 3,200 2349 Professional Services 53,999 82,500 100,415 82,500 82,500 2351 Maint. of Equipment 260 300 300 300 300 2390 Misc Contractual Services 4,337 6,000 6,783 6,000 9,000 2391 Memberships /Subscriptions 568 760 760 760 685 2410 Office Supplies 1,898 2,500 2,847 2,500 2,500 2420 Operating Supplies 4,294 8,000 11,706 7,500 8,000 291 O Refunds 20 O O O O 72,245 1 09,260 1 34,31 5 1 05,760 1 1 2, 1 85 TOTALS $342,985 $398,860 $423,915 $389,010 $419,945 3 -1 04 2016 OPERATING BUDGET - CITY OF DUBLIN, OHIO Office of the City Manager / Court Services BUDGET SUMMARY: 101 -1930 • Account 2110 provides funding for the staffing reflected under Personnel Data. • Account 2111 provides funding for overtime at special events only. Staff flexes their hours to eliminate overtime as a result of Mayor's Court on Tuesday evenings. • Account 2201 provides funding for staff training and conferences. • Account 2345 provides funding for services provided by the Delaware County Prosecutor's Office, the Franklin County Public Defender's Office and Union County Public Defender's Office. • Account 2349 includes funds for prisoner boarding and medical services at the Franklin County Jail, the City's share of the Franklin County Municipal Court's operational costs, interpreter's fees, and fees for use of a full time Magistrate. • Account 2390 provides funding for witness fees and bank fees for accepting credit cards. • Account 2420 provides funding for specific supplies that are necessary to court operations such as court pockets, citations and criminal complaint forms. Court 3 -105 12/07/15 2016 OPERATING BUDGET - CITY OF DUBLIN, OHIO Office of the City Manager / Court Services Performance Measures: 1. Percent of Juveniles Successfully Comoletina Diversion Program: This measure is reflective of the percentage of juveniles who completed all of the required conditions of the diversion program and did not re- offend during the 6 months the case remained open. It is also used as a benchmark to ensure that the City is providing the appropriate level of client- service. Percent of Juveniles Successfully Completing Diversoin Program 2009 -2015 100% 93% 84� 86% 90% 75% 76% 77% 78% 80% R% 70% 60% ',.. 50% 40% 30% 20% 10% ' 0% FY 2009 FY 2010 FY 2011 FY 2012 FY 2013 FY 2014 2015 YTD* 6 Year Ave *2015 YTD rate as of June 30, 2015 Court 3 -106 12/07/15 2016 OPERATING BUDGET - CITY OF DUBLIN, OHIO Office of the City Manager / Records Management STATEMENT OF FUNCTIONS: Records Management was established to maintain efficient methods for storage and retrieval of documents and to eliminate the unnecessary retention of obsolete records. As part of Records Management, a central storage facility was created to reduce the amount of prime office space being utilized by active and inactive records. Operated by Court Services, the central storage facility allows for active and inactive records to be examined, archived and /or scheduled for destruction in accordance with the procedures established in the Ohio Revised Code and standards accepted by the City of Dublin Records Commission. Records Management also supervises document imaging services. OBJECTIVES AND ACTIVITIES: • To provide the highest level of quality service to our customers, both internal and external. • To continue to develop and implement Records Management policies to provide consistency in maintaining records for the City of Dublin. To continue to scan documents for accessibility, archival and historical purposes. To effectively administer a central storage facility for archival of active and inactive records and the scheduled destruction of obsolete records. To assist all City work units in maintaining records in accordance with Ohio Revised Code and standards accepted by the City of Dublin Records Commission. PERSONNEL DATA POSITION TITLE Court Administrator (1) Administrative Support 2 (1) TOTAL PERMANENT PART - TIME /SEASONAL STAFF Records Management Technician TOTAL 2015 2016 CURRENT NUMBER ADOPTED NOTES AND ADJUSTMENTS: (1) The Court Administrator allocates fifty percent (50% the Administrative Support 2 allocates twenty -five (25 %) .5 .5 .25 .25 .75 .75 1 1 1 1 of their time to Records Management, and of their time to Records Management. Records Mgmt 3 -107 12/07/15 2Q16 OPERATING BUDGET - CITY OF DUBLIN, OHIO General Fund Office of the City Manager Records Management 2014 2015 2015 2Q15 2016 Actual Butlget Revisetl Budget Estimate Budget 101 -1931 Personal Services 2110 SalarieslWages 54,800 80,450 80,450 80,000 82,255 2111 Overtime Wages 307 500 500 100 500 2112 Other Wages 131631 0 0 0 0 2120 Employee Benefits 21,807 28,175 28,175 28,000 31,595 90, 545 14125 109,125 108,100 114,350 Other Expenses 2201 ConferencelMileage q 500 500 100 500 2349 Professional Services 31,008 30,000 48,900 30,000 30,000 2351 Maint. of Equipment 1,603 3,500 3,500 3,500 3,500 2390 Misc Contractual Service 4,738 6,000 6,000 6,000 6,000 2391 MembershipslSubscriptic 270 600 600 270 600 2410 Office Supplies 1,627 2,000 2,500 1,400 2,000 39,246 42,600 62,000 41,270 42,600 TOTALS $129,791 $151,725 $171,125 $149,370 $156,950 3 -108 2016 OPERATING BUDGET - CITY OF DUBLIN, OHIO Office of the City Manager / Records Management BUDGET SUMMARY: 101 -1931 • Account 2110 provides funding for staffing allocations as provided under the Personnel Data - Notes and Adjustments section. • Account 2349 provides funding for the scanning of permanent records and frequently accessed records. • Account 2351 provides funding for maintenance contracts for software and two microfilm readers. • Account 2390 provides funding for off -site records storage for microfilmed originals and historical paper documents, and on -site records destruction. Records Mgmt 3 -109 12/07/15 2016 OPERATING BUDGET - CITY OF DUBLIN, OHIO Office of the City Manager / Records Management Performance Measures: 1. Percent of Records Stored in City Storage Facility Destroyed as Scheduled: This measure reflects the percentage of cubic foot boxes in storage at the Justice Center that are destroyed each year according to the City's records retention schedule. Retaining records beyond their retention date can create unnecessary storage issues as well as potential liability issues. 100% 00% 60% 40% 20% 0% Percentage of Records Stored in City Storage Facility Destroyed as Scheduled FY 2011 FY 2012 FY 2013 FY 2014 FY 2015 *Only includes records stored in Justice Center, not those held by individual employees 2. Annual Records Requests Located in the Justice Center: Annual Records Requests Located in Justice Center 100 160 140 120 100 80 60 40 20 0 2011 2012 2013 2014 2015YTD* *2015 YTD as of5eptember23, 2015 Records Mgmt 3 -110 12/07/15 2016 OPERATING BUDGET - CITY OF DUBLIN, OHIO Public Works / Street and Utilities Operations STATEMENT OF FUNCTIONS Street and Utilities is the direct responsibility of the Director of Street & Utilities Operations, who reports to the Director of Public Works. Minor repairs and maintenance to the City's streets are charged to this program as is snow plowing and treating. Guardrail repair /replacement (as a result of accidents), street sign maintenance, pavement marking maintenance, and support to special events are also charged to this program. OBJECTIVES AND ACTIVITIES Provide well- maintained streets and rights -of -way ensuring safe travel and enhancing the beauty of the City. • Clean all City streets five times per year to enhance the neighborhoods and construction areas. • Actively pursue cost comparisons between in -house staff and outsourcing. • Plan, coordinate, and execute involvement with special events activities in a professional and economical manner. • To provide well- maintained streets that are clearly signed and marked. PERSONNEL DATA POSITION TITLE Director, Street & Utilities Operations (1) Operations Administrator (2) Maintenance Crew Supervisor (3) Maintenance Worker Administrative Support 3 Administrative Support 2 TOTAL PART - TIME /SEASONAL STAFF Seasonal Maintenance Worker TOTAL 2015 2016 CURRENT NUMBER ADOPTED .50 .50 .95 .95 2.70 2.70 16 16 1 1 1 1 22.15 22.15 10 6 10 6 (4) NOTES AND ADJUSTMENTS: (1) The Director's wages are allocated fifty percent (50 %) to this budget, twenty -five percent (25 %) to Solid Waste (101) and twenty -five percent (25 %) to the Sewer Fund (620). (2) Forty-five (45 %) of an Operations Administrator position is allocated to this budget, forty-five (45 %) to the Sewer Fund, and ten (10 %) to the Water Fund. Fifty percent (50 %) of another Operations Administrator position is allocated to this budget and fifty percent (50 %) to the Solid Waste Fund. (3) The Maintenance Crew Supervisors are allocated to multiple budgets, including the Street & Utilities Operations Fund, Solid Waste, and the Water and Sewer Funds. (4) This is an approximate head count number. The budget for part- time /seasonal staff represents approximately 9,360 work hours and may include more (or less) than 6 employees at any one time. Street Mtc 4 -1 12/07/15 2016 OPEI7ATING BUDGET • CITY OF DUBLIN, OHTQ Street Maint &Repair Public Service Street and Utilities 2014 2015 2015 2015 2016 Ackual Budget Revised Budge# Es #imate Budget 2101320 Personal Services 2110 SalarieslWages 1,060,026 1,352,930 1,352,930 1,125,000 1,281,515 2111 Overtime Wages 179,980 120,000 130,000 125,000 130,000 2112 Other Wages 156,891 200,000 189,150 160,000 135,720 2120 Employee Benefits 436,762 590,785 590,785 530,000 681,710 2140 Uniforms &Clothing 17,175 23,745 24,930 23,745 21,5Q5 11852,834 21287,460 2,2881395 11963,745 2,256,450 Other Expenses 2201 Conferences /Mileage 5,640 24730 24,730 61000 24,730 2302 Repair Sen+ices 9,16a 6,500 6,500 6,500 16,500 2320 Communications 0 100 100 a 100 2330 Rents/Leases 41356 5,800 51$00 5,800 4,300 2349 Other Professional Senn 64,204 9,000 7,635 300 1,a00 2351 Maint. of Equipment 628 3,000 3,000 650 2,000 2390 Contractual Services 0 87,500 90,200 30,000 95,500 2391 MembershipslSubscriptic 795 1,350 1,350 800 1,350 2410 Office Supplies 3,649 6,400 8,523 3,500 4,400 242a Qperating Supplies 57,934 66,500 67,725 66,500 $3,5x0 2422 Street Salt 1,259,369 754,8$0 $99,064 $99,000 83$,170 2428 Special Events 2,833 3,000 3,000 3,000 3,000 2440 Small Tools & Minor Equ 4,601 13,300 11,936 13,30a 6,300 2441 Signs 0 1$0,000 1$0,000 90,OOa 180,000 1,413,175 1,162,060 1,315,563 1,125,350 1,260,85Q Capital Qutlay 2520 Equipment &Furniture 2,197 1,500 1,500 1,500 1,500 2,197 1,50Q 1,500 1,50Q 1,500 TQTALS $3,268,206 $3,451,020 $3,605,458 $3,090,595 $3,518,800 4�2 Public Works / Street and Utilities Operations BUDGET SUMMARY: 210 -1320 • Account 2110 provides funding for the staffing reflected in the Personnel Data and Notes and Adjustments. • Account 2112 includes funding for six seasonal staff reduced from ten in 2015. • Account 2201 includes funding for training in the following areas: OSHA, vector control, equipment operation (forklift), LTAP Training Courses. • Account 2302 provides funding for mailbox repairs, and other emergency street and drainage repairs. • Account 2390 provides funding for contracted street sweeping, storm sewer contingency and the repairs of guardrails due to accidents. • Account 2391 includes funding for memberships in the American Public Works Association and the Ohio Certified Public Manager's Association. • Account 2420 includes funding for operating supplies such as cold mix, hot mix, gravel, crack sealing materials, curb and catch basin repair supplies and construction materials. • Account 2422 provides funding for the City's annual purchase of street salt. • Account 2440 includes funding for traffic control signage, small power tools and hand tools. • Account 2441 provides funding for materials and supplies for the City's sign shop. This also includes materials and supplies for the HP Latex Printer. • Account 2520 provides funding for miscellaneous office furniture. Street Mtc 4 -3 12/07/15 THIS PAGE LEFT BLANK INTENTIONALLY I ofDublin h' 2016 OPERATING BUDGET - CITY OF DUBLIN, OHIO Public Works / Engineering / Transportation Traffic Signals STATEMENT OF FUNCTION This program is responsible for installing, repairing, and maintaining all traffic and traffic control signs within the public right -of -way, and maintaining all pavement markings such as crosswalk lines, stop bars, center lines and school zone markings. Also included within this budget is emergency warning signal maintenance, maintenance of school zones, and pedestrian crossings. OBJECTIVES AND ACTIVITIES To provide well- maintained electrical assets for public health and safety. NOTES AND ADJUSTMENTS: There are no personnel assigned to this budget. Expenses reflected in this account is for work completed by the Electrical Crew. The Electrical Crew's positions are reflected in the Engineering Work Unit. Pub Works /Engineering 4 -5 12/07/15 2O1G OPERATTNG BUDGET - CTTIf OF DUBLTN, 4HT0 Public Works Engineering Transportation Signals and Street Lights 2014 2015 2015 2015 2016 Actual Budget Revised Budget Estimate Budget 210 -1330 Personal Services 2110 Salaries Mlages 194,748 0 0 0 0 2111 Overtime Wages 11,327 0 0 0 0 2120 Employee Benefits 70,226 0 0 0 0 2140 Uniforms &Clothing 3,073 0 410 200 41500 279,374 0 410 200 41500 Other Expenses 2201 Conferences/Mileage 245 0 36 36 0 2310 Utilities 19,507 28,000 35,836 20,000 28,000 2349 Other Professional Sery 153,376 125,000 136,302 60,000 125,000 2351 Maint, of Equipment 1,053 1,000 1,000 0 1,000 2420 Operating Supplies 878 2,500 2,500 100 2,500 2430 Repair &Maintenance 62,974 190,000 19D,000 50,000 190,000 2440 Small Tools & Minar Equ 1,555 3,500 3,500 10D 2,ODQ 2441 Signs 75,839 0 0 0 500 315,427 350,000 369,114 130,236 349,000 Capital Outlay 2520 Equipment &Furniture 13,211 0 Q 0 11,000 13,211 0 $608,012 $350,000 0 0 $369,584 $130,436 11,000 $364,500 2016 OPERATING BUDGET - CITY OF DUBLIN, OHIO Public Works / Engineering / Transportation Traffic Signals BUDGET SUMMARY: 210 -1330 • Account 2310 provides funding for utilities for operation of traffic signals. • Account 2349 provides funding for contracted long -line and short -line pavement marking services. • Account 2430 provides funding for signal head replacements, router for remote communications with traffic signals, and other traffic signal repair and maintenance. Pub Works /Engineering 4 -7 12/07/15 THIS PAGE LEFT BLANK INTENTIONALLY I ofDublin h' m 2016 OPERATING BUDGET - CITY OF DUBLIN, OHIO Public Works /Engineering / Highway Maintenance STATEMENT OF FUNCTIONS This program is identical to the street maintenance program as outlined in the street maintenance section, except this covers work performed on the various state highways located within the City. The monies utilized for this section are from the State Highway Maintenance Improvements Fund which is generated by motor vehicle registration fees and gasoline tax revenues, and can only be spent for this limited purpose. NOTES AND ADJUSTMENTS: There are no personnel assigned to the Highway Maintenance budget. Pub Works / Engineering / Highway 4 -9 12/07/15 7016 OPERATING BUDGET - CITY OF DUBLIN, OHIO State Highway Public Warks 2014 2015 2015 2015 2016 Engineering Actual Budget Revised Budget Estimate Budget 211 -1330 Other Expenses 2310 Utilities 19,507 22,000 26,636 20,000 22,000 2349 Other Professional Services 62 034 0 7 000 7,000 0 81,541 22,000 33,636 27,000 22,000 Capital Qutlay 2550 Street Maint, Proects 1,267 492 q 1,221,221 1,218,021 7q,00q 1,267,492 0 1,221,221 1,218,021 70,000 TOTAl.5 $1349 033 $22,000 $1,254,$57 $1,245,021 $92,000 211.0314 Capital Outlay 2790 Transfers $0 $25,000 $25,000 $0 $25,000 4 -�a 2016 OPERATING BUDGET - CITY OF DUBLIN, OHIO Public Works / Engineering / Highway Maintenance BUDGET SUMMARY: 211 -0314 • Account 2790 provides funding for necessary transfers. 211 -1330 • Account 2310 provides funding for the cost of utilities related to the operation of traffic signals that are located on State highways. • Account 2550 provides funding for projects approved in the 2016 -2020 Capital Improvements Program (CIP). Pub Works / Engineering / Highway 4 -11 12/07/15 THIS PAGE LEFT BLANK INTENTIONALLY I ofDublin h' 4 -12 2016 OPERATING BUDGET - CITY OF DUBLIN, OHIO Public Works / Community Recreation Center — Facilities STATEMENT OF FUNCTIONS The Facilities Work Unit is charged with protecting the City's investment in the Community Recreation Center (DCRC) by ensuring that both the appearance and functions are preserved. This is accomplished by adhering to proper preventive maintenance programs, performing repairs in a professional manner and as quickly as possible, maintaining a safe and clean environment for building occupants and visitors, and by seeking the most efficient utilization of space and energy resources. OBJECTIVES AND ACTIVITIES To establish and implement a proactive preventive maintenance program. To perform regular inspections of facilities and equipment. To provide custodial services, utilizing green cleaning practices as much as possible. To perform repairs to equipment and facility components. To provide oversight for certain recreation construction and renovation projects. To reduce energy consumption at the Recreation Center by introducing best practices in conservation and installing efficient mechanical and electrical systems. PERSONNEL DATA 2015 2016 POSITION TITLE CURRENT NUMBER ADOPTED Maintenance Crew Supervisor 1 1 Maintenance Worker 3 3 Custodians 5 5 TOTAL 9 9 PART -TIME /SEASONAL STAFF Seasonal Maintenance Worker (1) 0 1 TOTAL 0 1 NOTES AND ADJUSTMENTS: (1) Seasonal Maintenance Worker requested in 2016 due to a full -time Maintenance Worker who will be on Military Assignment for at least 6 months. Public Works /Rec Facilities 413 12/07/15 ao�6 opEa�r��G �u�oET - cis► o� �u��.�r�, o��o Public Works Community Recreation Center Facilities 2014 2015 2015 2015 2016 Actual Budget Revised Budget Estimate Budget 2131940 Personal Services 2110 Salaries(Wages 527,540 4$$,525 4$1,025 475,000 486,105 2111 Overtime Wages 14,647 13,000 20,500 19,000 14,600 2112 Other Wages 0 0 0 0 18,200 2120 Employee Benefits 216,830 263,980 263,980 235,000 292,255 2140 Uniforms &Clothing 10,230 71200 71931 71900 71200 769,247 772,705 773,436 736,900 818,360 Other Expenses 2201 ConferenceslMileage 95 1,600 1,600 1,000 1,600 2211 Meeting Expenses 0 350 350 0 350 2330 Rents/Leases 0 1,500 1,500 0 1,500 2350 Maint, of Equipment 66,524 87,200 104,949 87,200 92,200 2390 Mist Contractual Service 290,763 366,100 388,510 366,100 359,075 2420 Operating Supplies 107,034 95,000 105,526 95,000 104,270 2440 Smail Tools & Minor Equ 0 1,800 1,800 0 1,000 464,416 553,550 604,235 549,300 559,995 Capital Outlay 2520 Equipment &Furniture 2,728 0 0 0 0 2530 Bldgs, & Other Structure 408,958 410,000 587,522 587,500 195,000 411,686 410,000 587,522 587,500 195,000 TOTALS $1,645,349 $1,736,255 $1,965,193 $1,873,700 $1,573,355 2016 OPERATING BUDGET - CITY OF DUBLIN, OHIO Public Works /Community Recreation Center — Facilities BUDGET SUMMARY: 213 -1940 • Account 2110 provides funding for full -time staffing as reflected in the Personnel Data. • Account 2111 provides funding for overtime wages to provide staff coverage for maintenance projects, emergency call -ins and special events. • Account 2112 provides funding for seasonal staff wages. • Account 2350 includes funding for ongoing general maintenance and repair of the Community Recreation Center (DCRC) as well as HVAC and related equipment repairs. • Account 2390 includes funding for preventive maintenance services, technical maintenance services, duct work cleaning, drain cleaning, custodial quality control inspections and expanded contract cleaning services. • Account 2420 provides funding for custodial supplies, light bulbs, filters, paints and other miscellaneous supplies to maintain the facility. • Account 2440 provides funding for small hand tools. • Account 2530 provides funding to for a number of capital improvement. Public Works /Rec Facilities 4-15 12/07/15 THIS PAGE LEFT BLANK INTENTIONALLY I ofDublin h' 4 -16 2016 OPERATING BUDGET - CITY OF DUBLIN, OHIO Parks & Recreation / Recreation Services Dublin Recreation Services is responsible for delivering diverse quality programs and services that promote active lifestyles, learning and the arts that will enhance the quality of life throughout the community. OBJECTIVES AND ACTIVITIES • To provide proactive management, proficiency, and efficiency to all Recreation Services functions. • To provide safe quality leisure time activities and opportunities. • To promote active lifestyles and participation in recreation programs through comprehensive marketing strategies. • To maximize accessibility for all citizens of Dublin. • To provide the highest quality service to the community. PERSONNEL DATA 2015 2016 POSITION TITLE CURRENT NUMBER ADOPTED Director, Recreation Service .45 .45 Recreation Services Administrator .8 1.8 Recreation Program Supervisor 5.1 5.1 Recreation Program Coordinator 1.3 1 Recreation Operations Supervisor .25 .25 Nature Education Coordinator (2) .5 .5 Recreation Operations Specialist .25 .25 Administrative Support 3 .6 .6 TOTAL (1) 9.25 9.95 PART - TIME /SEASONAL STAFF Front Desk 3.25 2.6 Intern 3 1.27 Open Gym & Sports Programs 3 3.44 Special Events .25 .25 Pre - School / Youth Camps (2) 15.5 12.56 Pre - School / Youth Programs .50 2.08 Teen Camps 3.25 2.59 Teen Programs / Lounge 1.75 1.40 Adult Programs 1.0 .10 Senior Programs / Program Assistants .75 1.14 Special Needs 1 .89 TOTAL 33.5 FTE 28.32 FTE NOTES AND ADJUSTMENTS: (1) The full -time positions are allocated between this budget, the Dublin Community Recreation Center budget, and the Swimming Pool budget (with the exception of the Nature Education Coordinator position). (2) Nature Education Coordinator is funded fifty percent (50 %) from the Recreation Services budget and fifty percent (50 %) from the Parks Operations budget (101). Recreation 4-17 12/07/15 2016 OPERATING BUDGET -CITY OF DUBLIN, OHIO Parks &Recreation Recreation Services 2014 2015 2015 20'15 20'16 Actual Budget Revised Budget Estimate Budget 21 3 -1 630 Personal Services 2110 Salaries /Wages 624,556 604,765 604,765 604,765 573,075 2111 Overtime Wages 3,781 3,000 8,000 5,900 5,500 2112 Other Wages 554,320 594,000 594,000 594,000 697,730 21 1 3 Short Term Disability 6,461 O O O O 2120 Employee Benefits 301,934 335,285 335,285 320,000 372,000 2140 Uniforms &Clothing 8,510 13,950 14,540 9,000 14,345 1 ,499,562 1 ,551 ,000 1 ,556,590 1 ,533,665 1 ,662,650 Other Expenses 2201 Conferences /Mileage 7,028 7,060 7,060 7,000 7,050 2320 Communications 2,502 9,055 9,805 9,055 1 0,055 2330 Rents /Leases 85,642 142,925 1 14,040 88,000 1 35,300 2349 Other Professional Sery 343,151 371,835 394,711 390,000 434,060 2351 Maint_ of Equipment O 1 ,000 2,000 1 ,500 1 ,500 2370 Advertising O 845 845 O O 2380 Printing &Reproductions 31,524 32,500 32,500 30,000 29,000 2390 Misc Contractual Services 40,790 36,000 53,000 45,000 50,400 239"1 Memberships /SubSCription� 1 ,599 2,645 2,645 2,645 2,195 2410 Office Supplies 6,158 14,160 16,454 6,700 14,160 2420 Operating Supplies 49,988 75,005 75,005 65,000 89,005 2442 Sports Equipment 9,857 12,150 12,150 10,000 11,000 2840 Special Events 910 30,800 30,800 5,000 30,800 2841 Sr. Citizens Activities 28,615 28,655 29,680 29,680 29,500 2842 Sports Leagues 51,314 56,635 58,696 56,635 59,135 2910 Refunds 47,590 60,000 68,000 65,000 60,000 706,668 881 ,270 907,391 81 1 ,21 5 963,160 Capital Outlay 2520 Equipment 8� Furniture 9,682 1 ,000 1 ,250 1 ,200 12,000 9,682 1 ,000 1 ,250 1 ,200 12,000 TOTALS $2,215,912 $2,433,270 $2,465,231 $2,346,080 $2,637,810 4 -1 8 2016 OPERATING BUDGET - CITY OF DUBLIN, OHIO Parks & Recreation / Recreation Services BUDGET SUMMARY: 213 -1630 • Account 2110 provides funding for full -time staffing reflected in the Personnel Data and the Notes and Adjustments. • Account 2112 provides an increase in funding for part -time and seasonal staff wages for new character education camp staff. • Account 2320 provides funding for paper and ink for plotter, senior newsletter, and postage. • Account 2330 provides funding for school custodial, A/C and buses from Dublin City Schools for summer camps, passenger bus rentals for senior programs, and mail and copy machine rentals. • Account 2349 includes an increase for anticipated increase in costs for planned field trips for summer camps and proposed new camp /health care form management software. • Account 2380 includes funding for the Healthy Brochure (split between this budget and the Community Recreation Center budget) and will include pages for the Dublin Schools community education programs as part of the partnership between the City and Dublin Schools. • Account 2390 provides increased funding for fees to accept credit cards (allocated 50/50 split between this budget and the DCRC budget). • Account 2420 provides funding for supplies for new nature education programs, summer camp programs, special needs programs, teen programs, adult programs and youth programs. • Account 2840 includes increased funding for new /additional Healthy Dublin programming. • Account 2841 provides funding for senior citizens activities and programming. • Account 2842 includes funding for league officials, and for the revenue split with Dublin City Schools for use of tennis courts for tennis league. • Account 2520 includes funding for replacements of teen lounge furniture and multi -use flooring for the teen lounge to expand usage of the room in non -peak hours for additional fitness programming to address space needs issue. Recreation 4 -19 12/07/15 THIS PAGE LEFT BLANK INTENTIONALLY I ofDublin h' 4 -20 2016 OPERATING BUDGET - CITY OF DUBLIN, OHIO Parks & Recreation / Community Recreation Center STATEMENT OF FUNCTIONS: The Dublin Community Recreation Center (DCRC) is a well managed, efficiently operated, state of the art facility providing the highest standards of organized and open leisure activities to the residents of Dublin and the Dublin School District. Through well - planned facility management and programming, the DCRC is committed to the highest level of service for our internal and external customers. OBJECTIVES AND ACTIVITIES: • To provide excellent customer service and maximize operational efficiency. • To provide safe, quality leisure activities and services. • To provide a combination of open recreation and structured program opportunities. • Maximize recreational and leisure activities and promote a healthy community. • To provide a facility, which meets or exceeds all state and local health and safety requirements, and support environmentally sound practices where reasonably possible. PERSONNEL DATA 2015 2016 POSITION TITLE CURRENT NUMBER ADOPTED Director, Recreation Services .5 .5 Recreation Services Administrator 2.9 1.9 Recreation Program Supervisor 2.25 2.25 Membership Services Supervisor .6 .6 Recreation Operations Supervisor .75 .75 Theater Supervisor .7 .7 Recreation Program Coordinator 2.65 2.65 Recreation Operations Specialist 1.55 1.55 Administrative Support 3 .4 .4 TOTAL (1) 12.3 11.3 PART - TIME /SEASONAL STAFF Reservation Facility Workers 3.6 3.13 Fitness /Wellness 10 9.10 Aquatics 20 22.84 Babysitters 5.5 4.32 Wee Folk Room Front Desk 1.5 1.5 Head Front Desk 6 9.81 Theater Staff 1.2 .76 Manager on Duty 1 1.54 TOTAL 48.8 FTE 53 FTE NOTES AND ADJUSTMENTS: (1) The full -time positions are allocated between this budget, the Recreation Programs budget, and the Dublin Municipal Pool's budget. DCRC 4 -21 12/07/15 �Oifi OPERATZNC BUpGET - CITY OF pUBLZN, OHIO Parks &Recreation Community Recreation Center 2014 2015 2015 2015 2016 Actual Budget Revised Budget Estimate Budget 213w1631 Personal Services 2110 SalarieslWages 651,689 715,560 715,560 715,000 751,205 2111 Qvertime Wages 61 396 4,500 9,500 85 000 61 800 2112 Other Wages 1,228,923 1,243,175 1,243,175 1,243,175 1,255,085 2113 Short Term Disability 4,07$ 0 0 0 0 2120 Employee Benefits 422,027 4781700 478,700 478,700 562,955 2140 Uniforms &Clothing 8,037 $1145 $1145 $,145 117350 2,321,150 2,450,080 21455,080 2,453,020 2,587,395 Other Expenses 2201 ConferenceslMileage 41,368 31,710 37,977 30,000 37,685 2310 Utilities 526,378 540,450 623,209 540450 540,000 2320 Communications 11620 12,200 61200 250 12,200 2330 RentslLeases 8,767 11,300 13,700 9,000 13,300 2349 Other Professional Senn 218,017 205,155 254,250 254,250 286,785 2351 Maint, of Equipment 0 6,000 6,000 0 6,500 2370 Advertising 11,907 15,000 152000 12,000 17,000 2380 Printing &Reproductions 151851 39,000 57,902 50,000 43,500 2390 Misc Contractual Service 43,761 421800 43,988 42,800 45,000 2391 MembershipslSubscriptic 4,169 4,490 4,490 4,490 1,430 2410 Office Supplies 10,741 20,000 20,916 20,000 20,000 2420 Qperating Supplies 22,354 40,120 43,640 40,120 33,765 2425 Merchandise for resale 3,792 3,000 3,000 3,000 3,000 2426 Program Supplies 33,139 45,005 53,473 21,700 49,770 2430 Repair &Maintenance 38,674 65,760 76,375 50,500 63,090 2440 Small Tools & Minor Equ 316 2,250 2,250 2,250 2,250 2442 Sports Equipment 99,779 104,500 105,510 100,000 104,900 2910 Refunds 39,731 40,000 40,000 25,000 40,000 1,120,364 1,228,740 1,407,880 1,205,810 1,320,175 Capital Outlay 2520 Equipment &Furniture 72,862 59,200 68,410 59,200 80,500 TOTALS 72,862 59,200 $3,514,376 $3,738,020 68,410 59,200 $3,931,370 $3,718,030 $0,500 $3,988,070 2016 OPERATING BUDGET - CITY OF DUBLIN, OHIO Community Recreation Center BUDGET SUMMARY: 213 -1631 • Account 2110 provides funding for full -time staffing as reflected in the Personnel Data and the Notes and Adjustments. • Account 2112 includes funding for part time staffing positions. • Account 2201 includes funding for staff continuing education /conferences, lifeguard certifications and swim team coach travel for anticipated swim meets. • Account 2330 includes funding for rental of a postage machine and copier and reflects an increase for the rental of a 50 meter pool for the Community Swim Team. • Account 2349 includes an increase in funding for personal trainers and Parks and Recreation month activities. Personal trainer funds are offset by personal trainer package revenue. • Account 2380 includes funding for the Healthy Brochure (split between this budget and the Community Recreation Center budget) and will include additional pages for the Dublin Schools community education programs as part of the partnership between the City and Dublin Schools. • Account 2390 provides funding for cable for the DCRC and increased fees for accepting credit cards (allocated 50/50 split between this budget and the DCRC budget). • Account 2420 provides funding for operating supplies such as pool chlorine, first aid supplies, and theater operating supplies. • Account 2426 provides funding for program supplies such as arts and crafts supplies, aquatic participant certificates, birthday party package supplies, and various training manuals. • Account 2430 includes additional funding for repairs and preventive maintenance for pool mechanicals, fitness equipment and the repair of an original cabinet in the Arts & Crafts room. • Account 2442 provides funding to replace heavily used fitness equipment, per the rotation schedule of equipment. All equipment being replaced will be placed into service at other employee fitness rooms and /or posted online for resale through GovDeals. • Account 2520 includes funding for new dive blocks, community hall tables and chairs, security cameras and AV equipment at Kaltenbach Park and lighting upgrades for the theater. DCRC 4 -23 12/07/15 THIS PAGE LEFT BLANK INTENTIONALLY I ofDublin h' 4 -24 2016 OPERATING BUDGET - CITY OF DUBLIN, OHIO Parks & Recreation / Parks Operations / Cemetery Maintenance STATEMENT OF FUNCTIONS The City of Dublin recognizes its' responsibility to provide the proper grounds for its permanent residents by striving to protect and enhance its active and historical cemeteries. Cemetery Maintenance facilitates the burial process with the greatest of respect and ensures proper care of these sacred grounds by adherence to the highest of maintenance standards. • To provide proper burial grounds that reflect Dublin's high standards and to ensure a most respectful burial process. PERSONNEL DATA 2015 2016 POSITION TITLE CURRENT NUMBER ADOPTED Maintenance Worker 1 1 TOTAL 1 1 PART - TIME /SEASONAL STAFF Seasonal Maintenance Worker 2 2 TOTAL 2 2 NOTES AND ADJUSTMENTS: Cemetery 4 -25 12/07/15 �Q16 OPERATING BUDGET - CITY OF DUBLIN, OHIO Parks &Recreation Cemetery Maintenance 2014 2015 2015 2015 2016 Actual Budget Revised Budget Estimate Budget 212 -1621 Personal Services 2110 SalarieslWages 62,099 64,465 64,465 64,465 66,220 2111 Overtime Wages 5,373 5,000 5,000 5,000 5,000 2112 Other Wages 22,523 28,320 281320 261200 29,280 2120 Employee Benefits 29,025 35,080 35,080 35,080 39,450 2140 Uniforms &Clothing 450 21125 21125 850 2,125 119,470 134,990 134,990 131,595 142,075 Other Expenses 2201 CanferenceslMileage 91 1,000 1,000 100 400 2310 Utilities 556 950 1,266 500 950 2349 Other Professional Sery 0 11000 100 0 15000 2351 Maint, of Equipment 337 500 700 650 700 2380 Printing and Reproduction 500 500 500 0 500 2390 Contractual Services 914 11,000 10,800 3,500 10,250 2410 Office Supplies 116 300 300 300 200 2430 Repair &Maintenance 3,422 6,800 7,585 6,800 6,800 5,936 22,050 23,151 11,850 20,800 Capital Outlay 2510 Land &Land Improvements 77,472 12,750 20,370 12,750 12,750 2520 Equipment &Furniture 0 3,200 3,200 0 1,260 77,472 15,950 23,570 12,750 14,010 TOTALS $202,878 $172,990 $181,711 $156,195 $176,885 4 -26 2016 OPERATING BUDGET - CITY OF DUBLIN, OHIO Parks & Recreation / Parks Operations / Cemetery Maintenance BUDGET SUMMARY: 212 -1621 • Account 2110 provides funding for full -time staff allocated to this budget as reflected in the Personnel Data. • Account 2112 provides funding for seasonal staff wages. • Account 2201 provides funding for equipment safety training as needed. • Account 2310 provides funding for electricity and water. • Account 2351 provides funding for the repair and maintenance of mower, trimmers and other miscellaneous equipment used for cemetery maintenance. • Account 2390 provides funding for the transaction expenses related to the acceptance of Visa /MasterCard and vault company services. It also includes funds for cemetery arborist work niche engraving fees. Fees for niche engraving will be recovered through fee collection. • Account 2430 includes funding for footers for monuments, grass seed, concrete, topsoil, and fertilizers. It also includes $2,000 for the aggregates to top dress the Main Cemetery's gravel drive. • Account 2510 includes funding for fence and stone wall work, headstone refurbishing, annuals /perennials, tree planting replacements and mulch. • Account 2520 includes funds for cordless trimmers, chargers and batteries. Cemetery 4 -27 12/07/15 THIS PAGE LEFT BLANK INTENTIONALLY I ofDublin h' 2016 OPERATING BUDGET - CITY OF DUBLIN, OHIO Parks & Recreation / Dublin Municipal Pools STATEMENT OF FUNCTIONS The Dublin North and South Community Pools are seasonal operations which provide the community diverse aquatic related recreation opportunities. Pool facilities include a lap pool, leisure play pool, tot pool, waterslides, diving boards and well, concession stand, and a water play /spray area. The operation of the Ballantrae Spray Park was added to the Dublin Municipal Pool Budget in 2012. • To offer open recreational swim times for general public use. • To offer a comprehensive outdoor aquatics program including swim lessons for all ages, a local recreational swim team program for school age youth, and water exercise classes. • To provide continuing education and extensive safety training for all pool staff. • To increase open recreation opportunities and incorporate community based activities. • To operate swimming facilities that meet, or exceed all state health and safety requirements. PERSONNEL DATA 2015 2016 POSITION TITLE CURRENT NUMBER ADOPTED Director, Recreation Services .05 .05 Recreation Services Administrator .30 .30 Recreation Supervisor .35 .35 Recreation Program Coordinator .25 .55 TOTAL (1) .95 1.25 PART - TIME /SEASONAL STAFF Pool Manager 4.5 4.5 Concession Manager .75 .75 Assistant Concession Manager 2.75 2.75 Pool Lifeguard 39.5 39.5 Desk Staff /Concession Staff 13.75 13.75 Swim Team Coaches 3.75 3.75 Swim Instructors .25 .25 TOTAL 65.25 FTE 65.25FTE *FTE — full -time equivalent hours rounded to the nearest quarter NOTES AND ADJUSTMENTS: (1) The full -time positions are allocated between this budget, the Recreation Program budget, and the Dublin Community Recreation Center budget. Pool 4-29 12/07/15 2016 !QPERATING BUDGET - CITY 0� DUBLiN, QHxO Parks &Recreation Pools 2D14 2D15 2015 2015 2D16 Actual budget Revised Budget Estimate Budget 215 -1630 Personal Services 2110 SalarieslWages 50,049 60,650 65,650 60,650 71,350 2111 Overtime Wages 604 500 21500 21500 605 2112 Other Wages 402,485 440,360 416,360 400,800 427,315 2120 Employee Benefits 80,104 93,940 100,940 80,000 97,370 2140 Uniforms &Clothing 91894 101000 10,000 10,000 13,800 5431136 605,450 595,450 553,150 6091640 Other Expenses 2201 ConferenceslMileage 126 980 980 450 980 2310 Utilities 140,304 159,580 173,262 159,580 15q,000 2320 Communications 0 200 2q0 0 200 2349 Other Professional Sery 769 810 810 810 880 2390 Misc Contractual Service 3,674 4,400 4,700 4,700 4,400 2391 MembershipslSubscriptic 1,200 1,350 1,350 1,350 1,350 2410 Office Supplies q 1,000 1,000 0 11000 2420 Operating Supplies 4,793 6,000 6,000 6,000 6,000 2423 Concessions 44,919 50,ggq 58,000 55,000 50,000 2424 Pool SupplieslChemicals 14,344 21,500 29,048 14,500 21,500 2426 Program Supplies 840 2,900 2,900 2,900 2,800 2430 Repair & Maintenance 40,558 60,500 61,190 40,000 66,415 2910 Refunds 0 1,500 1,700 1,700 1,500 251,527 310,720 341,140 286,990 307,025 Capital Outiay 2520 Equipment &Furniture 8,017 24,250 25,750 25,750 41,400 2530 Bldgs, &Other Structure; 0 37,500 37,500 0 35,000 8,017 61,750 63,250 25,750 76,400 TOTALS $802,680 $977,920 $999,84q $865,89D $993,065 r � 2016 OPERATING BUDGET - CITY OF DUBLIN, OHIO Dublin Municipal Pools BUDGET SUMMARY: 215 -1630 • Account 2110 provides funding for full -time staff allocated to this budget as reflected in the Notes and Adjustments. • Account 2112 provides funding for seasonal staff wages based on pool operating schedules and analysis of spending trends. • Account 2310 provides for utilities for the outdoor municipal pool facilities. • Account 2391 includes funding for the N.E.W. Swim League fees for the Dolphins Swim Team program. • Account 2423 provides funding for supplies to stock the concession stands at the pool facilities. Expenses for supplies are offset by revenues generated. • Account 2424 provides funding for chlorine and CO2 and reflects no change in funding due to spending trend analyses. • Account 2430 includes an increase in funding for North Pool dive tower painting, North Pool painting, and funds to update the aging North Pool restrooms. • Account 2520 includes funding for new chaise lounge chairs, safety equipment, umbrellas, and new dive blocks. • Account 2530 provides funding for projects approved in the 2016 -2020 Capital Improvements Program (CIP). Pool 4-31 12/07/15 THIS PAGE LEFT BLANK INTENTIONALLY I ofDublin h' 4 -32 2016 OPERATING BUDGET - CITY OF DUBLIN, OHIO Parks & Recreation / Events Administration STATEMENT OF FUNCTIONS Hotel /Motel Tax Fund Prior to 2016, 75% of the hotel /motel tax revenues were credited to Hotel /Motel Tax Fund in accordance with City Ordinance No. 133 -87 and the Ohio Revised Code. The remaining 25% was distributed to the Dublin Convention and Visitors Bureau (DCVB). For 2016, City Council has approved an increase for the DCVB to 35 %, with the remaining 65% credited to the hotel /motel tax fund. From the Hotel /Motel Tax Fund, the City allocates approximately 25% of the total revenue to the Dublin Arts Council (DAC), up to a maximum as specified in a lease agreement executed for the DAC's use of a City -owned facility. Funds maybe distributed to other organizations through City Council review of submitted hotel /motel tax grant applications. Events Administration City- sponsored events are approved through the regular budget process. These include the St. Patrick's Day Parade, Independence Day Celebration, Dublin Irish Festival (DIF) and Spooktacular. Events Administration plans, implements, and manages Dublin's signature events that enhance the City's international image, build community, provide fundraising opportunities for community organizations and support the mission of the DCVB by attracting overnight visitors to Dublin hotels. The division also permits all community events, ensures they are following guidelines and ordinances and coordinates any City staff support of those events. OBJECTIVES AND ACTIVITIES • To plan, implement, and manage City- sponsored festivals, events and parades in a professional and fiscally responsible manner. • To help community events adhere to safety and city ordinances and policies by providing a one -stop shop for event approval • To ensure that City Council's goals of fostering community pride and spirit by creating events and encouraging community participation are achieved. • To establish, develop, and cultivate effective relations among the City, community organizations and schools involved in events. • To secure cash, media and in -kind donations for City of Dublin events by creating and maintaining mutually beneficial partnerships with local, regional and national corporations. • To secure and build relationships with media partners to reach targeted audiences. • To promote events to local, regional, national and international markets to increase overnight stay in Dublin hotels. • To cultivate relationships with community organizations by providing fundraising opportunities in support of community initiatives. • To develop and negotiate contracts in conjunction with risk management and legal counsel. • To develop and manage a wide range of entertainment and activities targeting children, youth and adults. • To plan and implement special event support services including transportation, accommodations, equipment rentals, electrical and sound services and hospitality. • To implement safe events through efforts with NIMS training and a comprehensive and citywide safety plan. PERSONNEL DATA 2015 2016 POSITION TITLE CURRENT NUMBER ADOPTED Event Manager 1 1 Event Administrator 2 2 Event Coordinator 1 1 Administrative Support 2 (1) 2 2 TOTAL 6 6 PART - TIME /SEASONAL STAFF Event Assistants, year -round 2 2 Administrative Support 1- summer 1 1 Summer Event Support 5 5 TOTAL 8 8 NOTES AND ADJUSTMENTS: (1) Due to a year -end retirement of an Administrative Support staff, the position is being reviewed and possibly reclassified to better fit the job duties. Events Admin 4 -33 12/07/15 2016 OPERATING BUDGET -CITY OF DUBLIN, OHIO Hotel /Motel Tax Parks 8� Recreation Events Administration 2014 2015 2015 2015 2016 Actual Budget Revised Budget Estimate Budget 217 -1130 Personal Services 2110 Salaries /Wages 369,753 395,080 395,080 395,000 414,430 2111 Overtime Wages 17,587 19,000 19,000 19,000 19,000 2112 Other Wages 79,893 77,000 77,000 77,000 79,000 2120 Employee Benefits 135,381 163,320 163,320 163,000 1 84, 195 2140 Uniforms &Clothing 785 750 1 ,250 1 ,200 750 603,399 655,150 655,650 655,200 697,375 Other Expenses 2201 Conferences /Mileage 1 1 ,693 7,050 7,050 7,050 1 0,275 2211 Meeting Expenses 2,330 2,650 2,650 2,650 2,900 2320 Communications 3, 1 35 4, 000 4, 000 3,400 4, 000 2349 Other Professional Sery 1,697,415 1,769,330 1,777,330 1,769,000 1,866,080 2360 Insurance &Bonding O 12,000 5,090 5,090 5,200 2370 Advertising 59,566 73,000 73,000 73,000 82,000 2380 Printing 8� Reproductions 14,183 18,150 15,500 15,500 17,350 2390 Misc Contractual Services 6,021 6,500 6,510 6,500 6,700 2391 Memberships /Subscriptions 2,495 2,870 2,870 2,870 3,555 2410 Office Supplies 6,870 7,350 7,350 7,350 7,800 2420 Operating Supplies 339,216 364, 1 50 364, 1 50 364,000 361 ,400 2440 Small Tools &Minor Equip 2,041 5,950 6,600 6,600 2,500 2812 Special Projects /Programs 9,831 39,250 39,250 9,850 17,400 281 3 Promotional Programs 3,858 8,600 8,600 8,600 1 1 , 1 00 2815 Volunteer Program 19,390 22,350 22,350 22,350 26,400 291 O Refunds 2, 960 200 600 600 O 2,181,004 2,343,400 2,342,900 2,304,410 2,424,660 Capital Outlay 2520 Equipment 8� Furniture O O O O 34,500 O O O O 34, 500 TOTALS $2,784,403 $2,998,550 $2,998,550 $2,959,610 $3,156,535 4 -34 2016 QPERATING BUDGET • CITY QF DUBLIN, OHIQ Motel /Motel Tax 2014 Actual 2015 Budget 1015 Revised Budget 2015 Estimate 2016 Budget Finance 211.1220 2390 Misc Contractual Services 21900 31000 31000 3,000 31000 Street & Utilities Operations 211 -1310 2420 Operating Supplies 16,218 24,000 24,000 24,D00 24,000 Pans Operations 217 -1620 2420 Operating Supplies 11,404 26,500 18,219 26,500 26,600 Police 217.182D 1390 Misc Contractual Services 10,426 16,000 26,000 22,000 26,000 S ecial Events Total Other Worlc Units $50,948 $79,500 $81,229 $15,500 $19,600 4,35 2016 OPERATING BUDGET - CITY OF DUBLIN, OHIO Parks & Recreation / Events Administration BUDGET SUMMARY: 217 -1130 • Account 2110 provides funding for staffing reflected in Personnel Data and the Notes and Adjustments. • Account 2111 provides funding for overtime of which approximately 95% occurs in July and August to support the two largest events. • Account 2112 includes funding for part- time /seasonal staff. • Account 2211 provides funding for committee and sponsorship meetings. • Account 2320 includes funding for courier services and radio rental for Dublin Irish Festival (DIF). • Account 2349 includes professional services for City- sponsored events including photography, marketing and marketing services and graphic design; citywide ASCAP and BMI and SEASAC music licensing; entertainment and activities including fireworks, children's games, parade floats, exhibitors, musicians and dancers. Operational services include sound and electrical professionals, cleaning services, hotels for entertainers, patron shuttle service and credit card processing fees for tickets and beverage tokens for DIF; rentals including tents, generators, ice trucks, lights, port -a- johns, stages, tables, chairs, and golf carts. Payments to beverage Fundraising groups for DIF are also included and increase as profits increase. A significant amount of these expenditures are offset by revenue generated by the events. • Account 23 -60 provides funding for Alcohol liability policy to cover all DIF fundraising groups. • Account 2370 includes funds for DIF advertising and the addition of the ad buyer which was previously in professional services account. • Account 2380 includes funds for DIF print materials including brochures, tickets and on -site- guides. • Account 2420 includes funding for float supplies, prizes, crafts, helium, table coverings, signage, wristbands and beverages to sell at DIF (which accounts for the majority of the funding in this account). Beverage sales generate significant offsetting revenue. • Account 2812 provides funding for committee ceremonial needs, funding for the DIF scholarship. • Account 2813 provides funding for DIF promotional activities including materials for the Friends and Family packages, which is offset by revenue generated. • Account 2815 includes funding for DIF volunteer programs including T- shirts and shuttles. • Account 2520 provides funding for projects approved in the 2016 -2020 Capital Improvements Program (CIP). The following four accounts include budget items from other division that have been allocated to Events Administration for 2016. This allocation provides a more complete reflection of the direct costs associated with Events. 217 -1220 - Finance • Account 2390 provides funding for an armored car pick -up of cash during the DIF. 217 -1320 — Streets & Utilities • Account 2420 includes funding to Streets and Utilities for special event materials such as gravel, barrier walls, cones and freestanding fencing. 217 -1620 — Parks & Open Space • Account 2420 includes funding to Parks for mulch, trash bags and materials needed for events, and grass seed for event turf area after the events. 217 -1820 - Police • Account 2390 includes funding to Police for private security hired for Independence Day and DIF. Events Admin 4 -36 12/07/15 2016 OPERATING BUDGET - CITY OF DUBLIN, OHIO Parks & Recreation / Events Administration Performance Measures: 1. Total Cost of Hours Worked at City Signature Events, all City Employees: Time includes overtime and regular time for time at events and time spent preparing and cleaning up from event. $1o,ss1 $11p6s Spooldacurar $21,2 2 $11,287 2015 tbd $170,037 $1 59,012 Dublin Irish Festival $18 ,246 $202,074 02011 2015 tbd ■ 2012 ■ 2013 $69,46 $76, 97 02014 Independence Day $ 9,550 $ 8,585 02015 $86,453 41,961 $52,029 St PatricKs Day 1,361 45,361 44,476 $0 $50,000 $100,000 $150,000 $200,000 $250,000 *F)e and posteventcosts are notcalmlated for the Dub /in Irish Festiva/ * *2015 Figures are yet to be determined for Spooktacu/ar & Dub /in Irish Festiva/ Events Admin 4 -37 12/07/15 2016 OPERATING BUDGET - CITY OF DUBLIN, OHIO Parks & Recreation / Events Administration Performance Measures: 2. Attendance at the Dublin Irish Festival 120,000 104,000 100,000 - 92,384 86,119 80,000 60,000 40,000 20,000 0 2011 2012 2013 103.000 2014 2015 This measurement tracks the actual number of people who attend the Dublin Irish Festival. Events Admin 4 -38 12/07/15 2016 OPERATING BUDGET - CITY OF DUBLIN, OHIO Parks & Recreation / Events Administration Performance Measures: 3. Percent of Budgeted Expenditure Recovered per City Signature Event (Cost Recovery with Staffing) This measurement tracks the receipts collected (example: ticket sale and sponsorship) vs. the expenditures (example: entertainment) per event. Each event has different overall goals based on projected revenue potential. Staffing costs are included, but Irish Festival only includes day of regular and overtime, not time spent preparing for event. Events Admin 4 -39 12/07/15 107% 104% Dublin Irish Festival 108% 105% ■ 2011 ■ 2012 Independence Day ;7171 ■ 2013 ■ 2014 ■ 2015 St PatricKs Day 0% 20% 40% 60% 80% 100% 120% This measurement tracks the receipts collected (example: ticket sale and sponsorship) vs. the expenditures (example: entertainment) per event. Each event has different overall goals based on projected revenue potential. Staffing costs are included, but Irish Festival only includes day of regular and overtime, not time spent preparing for event. Events Admin 4 -39 12/07/15 THIS PAGE LEFT BLANK INTENTIONALLY I ofDublin h' HIM 2016 OPERATING BUDGET - CITY OF DUBLIN, OHIO Hotel Motel Tax Fund STATEMENT OF FUNCTIONS City Council has directed tax receipts from overnight hotel stays be utilized for beautification, tourism, and community cultural opportunities. Allocations provide for the maintenance, management, programming and purchase of public art; grants to non - profit organizations that enhance visitor appeal, encourage overnight stays and visitor spending in the City, and grants for public space beautification. The Fund also provides revenue to the Dublin Convention and Visitor Bureau and the Dublin Arts Council. OBJECTIVES AND ACTIVITIES Through its strategic use of public art, the City of Dublin strives to contribute to the character and landscape of the community in a sophisticated manner that celebrates the history and diversity of its residents. PERSONNEL DATA POSITION TITLE Public Art Conservation /Contract Specialist TOTAL 2015 2016 CURRENT NUMBER ADOPTED .75 .75 .75 .75 NOTES AND ADJUSTMENTS: The Public Art Conservation /Contract Specialist position is now reflected in the Hotel /Motel Tax Fund instead of the Parks & Open Space Work Unit. For 2014, the position is funded 50% from the Parks & Open Space Fund and 50% from the Hotel /Motel Tax Fund. For 2015 and 2016, the position is funded 25% from the Parks & Open Space Fund and 75% from the Hotel /Motel Tax Fund. Hotel /Motel 4-41 12/07/15 2016 OPERATING BUDGET -CITY OF DUBLIN, OHIO Hotel /Motel Tax Parks 8� Recreation 20'I 4 20'I 5 20'I 5 20'I 5 20'I 6 Actual Budget Revised Budget Estimate Budget 217 -1110 Personal Services 21 1 O Salaries /Wages 24,588 38,055 38,055 25,000 38,865 21 1 1 Overtime Wages 521 1 ,000 1 ,000 750 1 ,000 21 12 Other Wages 1 ,71 O O O O O 2120 Employee Benefits 7,832 21 ,560 21 ,560 8,500 24,620 2140 Uniforms 8� Clothing O 500 500 O O 34,651 61 ,1 1 5 61 , 1 1 5 34,250 64,485 Other Expenses 2201 Conferences /Mileage 627 1 ,500 1 ,500 1 ,500 1 ,500 2349 Other Professional Sery 335,872 27,000 27,000 27,000 46,500 2391 Memberships /Subscriptions 50 50 50 50 11 O 2420 Operating Supplies O 3,230 3,230 1,000 1,190 2812 Special Projects /Programs 164,688 104,300 104,400 100,000 26,500 501 ,237 1 36,080 1 36, 1 80 129,550 75,800 Capital Outlay 2520 Equipment 8� Furniture O O O O 45,000 TOTALS O O O O 45, 000 $535,888 $197,195 $197,295 $163,800 $185,285 4 -42 Hotel /Motel Tax Finance Director 2016 OPERATING BUDGET -CITY OP DUBLIN, OHIO 2014 2015 2015 2015 2016 Actual Budget Revised Budget Estimate Budget 21 7 -1 230 Other Expenses 2821 Grants /Community Org. 158,751 200,000 275,006 275,000 200,000 2822 Grants /DAC 501 ,026 512,545 512,545 512,000 524,280 2823 Grants /DCVB O O O O O 2825 City Sponsored Projects 500 6,000 6,000 6,000 6,000 2790 Transfers 161 , 889 161 , 300 161 , 300 161 , 300 162,300 822,166 879,845 954,851 948,300 892,580 TOTALS $822,166 $879,845 $954,851 $948,300 $892,580 4 -4 3 2016 OPERATING BUDGET - CITY OF DUBLIN, OHIO Hotel Motel Tax Fund BUDGET SUMMARY: 217 -1110 —Park Operations • Accounts 2110 and 2120 reflects 75% of the funding for the Contract Specialist with a Public Art focus. • Account 2201 provides funding for professional development in public art administration. • Account 2349 provides funding for a consultant to advise the City on restoration and maintenance of the numerous public art pieces currently owned by the City. • Account 2812 provides funding for multiple public art projects including: photography, site selection, miscellaneous repairs, scheduled maintenance, loaned sculpture neighborhood project, Coffman Park pedestrian bridge artwork project and Art in Public Places site selection payment to the Dublin Arts Council and Darree Fields replacement art. • Account 2520 provides funding for projects approved in the Capital Improvements Programs: art maintenance and Dublin Arts Council (DAC) building repairs. 217 -1230 - Taxation • Account 2821 is an allocation for grants to community organizations in accordance with the Hotel /Motel Grant Application Guidelines. • Account 2822 provides funding for distribution with the Dublin Arts Council in accordance with the lease agreement executed for 7125 Riverside Drive. • Account 2790 transfers funding for debt service associated with the acquisition and renovation of 7125 Riverside Drive. Hotel /Motel 4-44 12/07/15 2016 OPERATING BUDGET - CITY OF DUBLIN, OHIO Office of the City Manager / Court Services STATEMENT OF FUNCTIONS Ordinance 41 -93 authorized the establishment of the Mayor's Court Computer Fund. Revenues in this fund are derived from fees received in accordance with Substitute Senate Bill 246. This fund is to be used by Court Services to pay for any operational costs and /or any subsequent updates forthe computerization of the Court office. The City currently assesses a fee of five dollars ($5.00) per case; however, Substitute Senate Bill 246 allows the fee to be set as high as ten dollars ($10.00). The $5.00 fee is currently under review. Analysis has been completed and an increase to $8.00 was approved by City Council effective on January 1, 2016. Court Computer 4 -45 12/07/15 za�� ap��►r��a auaGEr - c�r}r a� DuaLr�, a��a Mayor 's Court Computer Office of City Manager Court Services 2014 2015 2015 2015 2016 Actual Budget Revised Butlget Estimate Budget 221 -1930 Other Expenses 2201 ConferencelMileage 0 1,750 1,T50 0 1,750 2351 Maint. of Equipment 16,071 17,240 17,240 17,240 17,240 2410 Office Supplies 287 500 540 500 500 16,358 19,490 19,530 17,740 19,490 TOTALS $16,358 $19,490 $19,530 $17,740 $19,490 2016 OPERATING BUDGET - CITY OF DUBLIN, OHIO Office of the City Manager / Court Services BUDGET SUMMARY: 221 -1930 • Account 2201 provides funding for one staff member to attend the Sungard Annual Conference. • Account 2351 includes funding for software maintenance agreement fees for Sungard and LEADS user fees. Court Computer 4 -47 12/07/15 THIS PAGE LEFT BLANK INTENTIONALLY I ofDublin ty 2016 OPERATING BUDGET - CITY OF DUBLIN, OHIO Permissive Tax Fund STATEMENT OF FUNCTIONS Funds are received from the County $5.00 Motor Vehicle License Tax Fund as individual projects are approved by the Franklin County Engineer's Office and Franklin County Commissioners. Projects must be for roadway construction or improvements. Funds are also received from legislation approved by Franklin and Delaware Counties to increase license registration fees in two $5.00 increments. The City receives 50% of the "first $5.00 increment ". The revenue received can only be spent on roads and bridges. PermTax 4 -49 12/07/15 2016 OPERATING BUDGET -CITY OF DUBLIN, OHIO Permissive Tax Public Works 2014 2015 2015 2015 2016 Actual Budget Revised Budget Estimate Budget 21 6 -1 330 Capital Outlay 2550 Street Maint. Projects 173,096 750,000 771 ,016 750,000 2,400,000 173,096 750,000 771 ,016 750,000 2,400,000 TOTALS $173,096 $750,000 $771,016 $750,000 $2,400,000 4 -50 2016 OPERATING BUDGET - CITY OF DUBLIN, OHIO Permissive Tax Fund BUDGET SUMMARY: 216 -2550 • Account 2550 provides funding for Capital Improvement Program (CIP) projects: Relocated Rings Road (Churchman Road). Perm Tax 4 -51 12/07/15 THIS PAGE LEFT BLANK INTENTIONALLY I ofDublin ty 4 -52 2016 OPERATING BUDGET - CITY OF DUBLIN, OHIO Finance/ Accrued Leave Reserve Fund STATEMENT OF FUNCTIONS The Ohio Revised Code Section 5705.13 provides for the establishment of reserve funds for certain purposes, one of which is for the payment of accumulated sick, vacation and compensatory leave upon termination of employment or retirement. Because the City of Dublin will have a significant number of long -term employees either reach retirement age or the point of eligibility within either the Ohio Public Employees Retirement System or the Police /Fire Pension Fund System, the City's liability for payments for accrued leave balances is estimated to be substantial beginning in the next few years. These costs represent a liability accrued over a number of years. In order to prevent a disproportionate impact of these payments on any one budget year, the 2005 budget established a reserve fund and began deposits into it in anticipation of this liability. In 2008, the City implemented changes to its leave policies for non - bargaining employees which will add to the City's potential liability for conversion of accrued leaves. Beginning in 2009, non - bargaining employees were eligible for conversion of a portion of accrued sick leave to cash at the time of any separation in good standing from City employment. This includes all types of leave accruals and both pensionable and non - pensionable leave amounts. NOTES AND ADJUSTMENTS: Contributions to this fund represent a percentage of full -time wages. Beginning in 2009, the expenditures budgeted in this fund also included an estimate for sick leave conversions for non - bargaining employees at separation from employment in good standing at any time. Because sick leave accruals were substantially reduced in 2009, this liability will decline over time as sick leave balances accrued under the previous, more generous accruals are either used or converted to payment at separation. For all City bargaining units, conditions for conversions of accrued sick leave remain contingent on eligibility for retirement, minimum years of service and any minimum sick leave balance requirements. Accrued Leave 4 -53 12/07/15 zo�6 aP��ara�� ua��r - carp a� au��a�, aHaa Accrued Leave Reserves Finance Director Finance 2014 2015 2015 2015 2016 Actual Budget Revised Budget Estimate Budget 222 -121 a Personal Services 2124 Accrued Leave Payout 346,403 275,000 480,000 500,000 350,000 346,403 275,000 480,000 500,000 350,000 TOTALS $346,403 $275,000 $480,000 $500,000 $350,000 4.54 2016 OPERATING BUDGET - CITY OF DUBLIN, OHIO Finance/ Accrued Leave Reserve Fund BUDGET SUMMARY: 222 -1210 • Account 2124 reflects the estimated payments that will be made for accrued leaves in 2016 based on anticipated retirements. The amount also includes an estimate of conversions at non - retirement separations based on the revised leave policies for non - bargaining employees approved in 2008. Amounts in this account can vary widely from year -to -year. Accrued Leave 4 -55 12/07/15 THIS PAGE LEFT BLANK INTENTIONALLY I ofDublin h' 4 -56 2016 OPERATING BUDGET - CITY OF DUBLIN, OHIO Safety / Police STATEMENT OF FUNCTIONS Police, under the direction of the Chief of Police, is comprised of three work units: Operations, Support Services, and Technical Services. Operations consist of the following: patrol, accident investigations, community impact unit, bicycle and motorcycle patrol, and the K -9 and reserve officer programs. The primary responsibility of the Operations Bureau is the maintenance of public order, involving the protection of constitutional guarantees, the enforcement of the law and the provision of services necessary to respond to other needs of the community. Support Services include the detective section, internal affairs, the Community Education Unit (including the DARE and school resource office programs), neighborhood watch, field training, and special events. Technical Services includes the communications center, records, property room, accreditation and training, court liaison, technology support and accounting budgeting and clerical support. The primary responsibilities of the Support Services and Technical Services bureaus are to provide the required support for all of the Police Work Units. Mission Statement: The Dublin Division of Police will provide the highest level of service through the enforcement of laws and the protection of life, property and the constitutional rights of all. We will meet the present and future needs of the public through a continued partnership with our community. We will remain dedicated to service and committed to excellence, focusing on the following core values: • Integrity - we hold ourselves accountable to the highest level of honesty, truthfulness, and ethical conduct. • Pride - we take pride in ourselves as individuals, our Division as a team and our citizens as a Community. • Respect - we will ensure that all persons are treated with equality, dignity and courtesy. • Professionalism - we are committed to the highest level ofprofessionalstandards through development offthly trained and motivated employees. • To solve crimes and reduce the incidence of crime • To provide a high level of customer service to the community • To enhance the quality of life in the community • To provide a high level of leadership and advanced training for staff • To increase proactive policing methods in an effort to reduce the incidence of crime • To reduce the community's traffic crash rate • To develop further partnerships with the community entities in furtherance of our efforts to reduce crime • To respond effectively to neighborhood traffic and crime concerns PERSONNEL DATA POSITION TITLE Chief of Police Police Lieutenant Technical Services Bureau Commander Police Sergeant Police Corporal Police Officer (1) (2) Emergency Management Coordinator /Law Enforcement Planner Civilian Accreditation Manager Administrative Support 3 Administrative Support 2 Police Property Technician Communications Technician Communications Supervisor Communications Manager TOTAL 2015 2016 CURRENT NUMBER ADOPTED 1 1 53 53 1 1 20 20 3 3 1 1 102 102 NOTES AND ADJUSTMENTS: (1) Ordinance 23 -15 authorized three (3) additional sworn officer positions temporarily through December 31, 2015. (2) For 2016 Police request authorization for two (2) additional sworn officer positions temporarily to allow for future anticipated retirements. Police 4 -57 12/07/15 Safety Police 2016 OPERATING BUDGET -CITY OF DUBLIN, OHIO 2014 2015 2015 2015 2016 Actual Budget Revised Budget Estimate Budget - _- - -. 21 4 -1 820 521,930 570,071 419,515 559,485 Capital Outlay Personal Services 2520 Equipment &Furniture 39,500 30,300 34,651 2110 Salaries/Wages 6,185,037 6,742,520 6,727,520 6,727,520 6,966,380 21 1 1 Overtime Wages 387,681 51 2,1 00 552,1 00 500,000 521 ,1 00 2112 Other Wages O O 4,200 4,200 O 2113 Short Term Disability O O 5,500 5,090 O 2120 Employee Benefits 2,279,221 2,959,210 2,928,710 2,705,000 3,135,270 2140 Uniforms &Clothing 136,372 149,300 210,160 140,000 186,900 8,988,31 1 1 0,363, 1 30 1 0,428,1 90 1 0,081 ,810 10,809,650 Other Expenses 2201 Conferences /Mileage 95,920 1 31 ,250 1 57,618 1 31 ,250 1 09,000 2211 Meeting Expenses 7,056 8,500 8,500 8,500 8,500 2213 Seminar Expenses O 2,000 2,000 O 2,000 2301 County Auditor Deductions 10,993 8,500 18,075 18,075 1 8,075 2320 Communications 55,447 69,000 41 ,309 40,000 15,000 2330 Rents /Leases 207 O O O O 2349 Other Professional Sery 2,378 12,000 12,529 2,500 11,000 2351 Maint. of Equipment 56,644 91,300 99,773 55,000 87,600 2390 Contractual Services 18,979 40,690 58,209 25,000 147,400 2391 Memberships /Subscriptions 60,455 44,940 44,940 44,940 46,160 2410 Office Supplies 15,457 25,500 28,434 12,000 20,000 2420 Operating Supplies 70,868 82,250 92,684 82,250 88,750 2851 DARE Program 9,776 5,500 5,500 O 5,500 2910 Refunds O 500 500 O 500 404,180 521,930 570,071 419,515 559,485 Capital Outlay 2520 Equipment &Furniture 39,500 30,300 34,651 15,500 26,000 39,500 30, 300 34,651 1 5,500 26, 000 TOTALS $9,431,991 $10,915,360 $11,032,912 $10,516,825 $11,395,135 4 -58 2Q16 OPERATING BUDGET - CITY OF DUBLIN, OMIO Safety Communicatians 2014 2015 2015 2015 2016 Actual Budget Revised Budget Estimate Budgef 214 -1821 Personal Services 2110 SalarieslWages 1,066,574 1,371,510 1,371,510 1,200,000 1,502,400 2111 Overtime Wages 1731251 75,000 190,000 190,000 75,000 2120 Employee Benefits 3391759 551,845 551,845 400,000 630,665 2140 Uniforms &Clothing 31121 10,000 11,342 3,200 10,000 1,582,705 2,OD8,355 2,124,691 1,793,200 2,218,065 Other Expenses 2201 ConferenceslMileage 2,231 14,500 15,57a 10,000 18,000 2320 Communications 339 3,000 3,000 800 2,000 2351 Maint. of Equipment 28,062 49,000 57,459 49,Q00 43,000 2391 MembershipslSubscriptians 1,325 3,700 4,499 3,700 3,7aQ 2410 Office Supplies 2,008 4,000 4,591 4,000 4,Oa0 2420 Operating Supplies 0 1,000 1,a00 a 1,Oaa 33,965 75,200 86,119 67,500 71,700 Capitai Outlay 2520 Equipment &Furniture 0 3,000 3,000 0 0 D 3,000 TOTALS $1,616,670 $2,086,555 3,000 $2,213,816 $1,860,100 D $2,289,765 2016 OPERATING BUDGET - CITY OF DUBLIN, OHIO Safety/ Police BUDGET SUMMARY: 214 -1820 (Police) • Account 2110 provides funding for the staffing reflected in the Personnel Data and the Notes and Adjustments (excluding Communications Technicians, Communication Supervisors and a Communications Manager). • Account 2111 provides funding for overtime for authorized sworn personnel and for support services for City special events. • Account 2140 provides funding for uniform allowances and dry cleaning as provided for in the negotiated FOP contract; also includes funds for uniform replacements, uniforms for new personnel, replacement ballistic vests and first responder kits, uniform needs for the community impact unit. • Account 2201 includes funding for career development mandatory and optional training, and advanced training opportunities for police personnel. • Account 2211 includes funds for awards presentation expenses, team meetings, CALEA meeting expenses, as well as funds for a citizen police academy. • Account 2320 provides funding for walkie /mobile parts and accessories, and COIRS annual fees. • Account 2330 no request in 2015. • Account 2349 provides funding for hospitalization /medical expenses for arrestees; lab fees /physicals /handwriting analysis, web check fees for law enforcement applicants only and medication drop off disposals. • Account 2351 provides funding for maintenance agreements for all departmental equipment including but not limited to the radio system radios and consoles in the Communication Center, radar and laser repair, and cruiser video system maintenance and repair. • Account 2390 provides funding for services pertaining to the K -9 and other miscellaneous contractual services (car washes, towing, leads online, magnetometer costs for Court and City Council meetings). • Account 2391 includes funds for various professional memberships /subscriptions for law enforcement personnel. • Account 2410 includes funding for miscellaneous office supplies, accreditation and recruiting supplies. • Account 2420 includes funding for equipment, ammunition, jail supplies, range supplies, canine food and supplies, and other miscellaneous operating supplies that are needed. • Account 2851 includes funding for all DARE related supplies and activities. • Account 2520 includes funding for equipment for motorcycles, miscellaneous equipment forthe community impact unit and community service officers and miscellaneous furniture replacement. 214 -1821 (Dispatch) • Account 2110 provides funding for the staffing reflected in the Personnel Data and the Notes and Adjustments for Communications Technicians, Communication Supervisors and a Communications Manager only. • Account 2111 provides funding for overtime for Communications staff. • Account 2140 provides funding for uniforms and dry cleaning as provided for in the negotiated contract and also includes funds for uniform replacements and uniforms for new personnel. • Account 2201 includes funding for career development and training. • Account 2351 provides for funding maintenance of E911 equipment, CAD multi - jurisdictional maintenance, and LEADS service agreement. • Account 2391 provides funding for professional memberships and a language line subscription. Police 4 -60 12/07/15 2016 OPERATING BUDGET -CITY OF DUBLIN, OHIO Safety/ Police Performance Measures: 1. Number of Reported Thefts from Vehicles: 2. Number of Reported Burglaries /B &E 3. Number of Reported Traffic Accidents Thefts from Vehicles, Burglaries /B &E and Traffic Accidents 2011 -2013 aoo goo 600 / soo / aoo / 300 / 200 / 100 j 0 96 101 7� Reported Thefts from Reported Burglaries /B &E Reported Taffic Vehicles Accidents ■2011 ■2012 ■2013 The Division of Police collects statistical data onburglaries /breaking &entering, thefts from vehicles, and traff c crashes as part of its annual division goals. The goal measurement is to reduce these categories of crime and disorder. These goals and categories were identifed as a result of an extensive goal setting process that involved: citizen survey data from residents, internal staff feedback from police supervisors, executive command staff professional judgment, and those crimes with a higher frequency of occurrence and being the type ofcrime /disorder where the police can partner with the community to address and reduce. The ultimate goal is to continue to make Dublin a safe place to live, work, and visit. Police 4 -61 12/07/15 2016 OPERATING BUDGET -CITY OF DUBLIN, OHIO Safety/ Police Performance Measures: 4. Percent Change in the Number of Reported Thefts from Vehicles (2013 to 2014 year to date) 5. Percent Change in the Number of Reported Burglaries /B &E4 (2013 to 2014 year to date) 6. Percent Change in the Number of Reported Traff c Accidents (2012 to 2013 year to date) Percent Change in Thefts from Vehicles, Burglaries /B &E and Traffic Accidents from 2013 - 2014 Year to Date ■2013 VTD ■2014 VTD +10.84% 460 500 400 � 300 � zoo � > oo 62 4� 0 Reported Thefts from Reported Reported Taffic Vehides Burglaries /B &E Accidents 'January 1- August 3l Police 4 -62 12/07/15 2016 OPERATING BUDGET - CITY OF DUBLIN, OHIO Safety/ Police Performance Measures: 7. Percent of Citizens who are Very Satisfied with Overall Police Services (2013 Dublin Police Citizen Satisfaction Survey) aoi aoi psi psi ni Percent of Citizens who are Very Satisfied with Overall Police Services SIDiK�SIDiK3 This measure reFlec� the perceptions of citizens regarding the services provided by the City of Dublin Division of Police. The division uses this information in various ways such as annual goal setting. Police 4 -63 12/07/15 THIS PAGE LEFT BLANK INTENTIONALLY I ofDublin h' mm 2016 OPERATING BUDGET - CITY OF DUBLIN, OHIO Safety/ Police STATEMENT OF FUNCTIONS Ordinance 96 -90 authorized the establishment of the Enforcement and Education Fund. Revenues in this fund are derived from fines received in accordance with Section 4511.99 of the Ohio Revised Code. This fund is to be used by the Police to pay those costs it incurs in enforcing Section 4511.19 of the Ohio Revised Code, in educating the public of laws governing the operation of a motor vehicle while under the influence of alcohol, the dangers of operating a motor vehicle while under the influence of alcohol and other information relating to the operating of a motor vehicle and the consumption of alcoholic beverages. Police /Ed Enf 4 -65 12/07/15 2016 OPERATING BUDGET -CITY OF DUBLIN, OHIO Enforcement 8� Education Safety Police 2014 2015 2015 2015 2016 Actual Budget Revised Budget Estimate Budget 21 8 -1 820 Personal Services 2111 Overtime Wages O 10,000 O O O O 1 0,000 O O O Other Expenses 2520 Furniture O 2,000 O O O O 2,000 O O O TOTALS $O $12,000 $O $O $O 4 -66 2016 OPERATING BUDGET - CITY OF DUBLIN, OHIO Safety/ Police BUDGET SUMMARY: 218 -1820 • Account 2520 provides funds for the purchase of equipment utilized for educational purposes during Citizen Police Academy OVI instruction. No request was made for 2016. Police /Ed Enf 4 -67 12/07/15 THIS PAGE LEFT BLANK INTENTIONALLY I ofDublin h' mm 2016 OPERATING BUDGET - CITY OF DUBLIN, OHIO Safety / Police / Law Enforcement Trust Fund STATEMENT OF FUNCTIONS Ordinance 94 -90 authorized the establishment of the Law Enforcement Trust Fund. Revenues in the fund are derived from contraband property seizures in accordance with Section 2933.43 of the Ohio Revised Code. This fund is to be used to pay the costs of prolonged or complex investigations or prosecutions, to provide reasonable technical training or expertise, to provide matching funds to obtain federal grants to aid law enforcement, or for other law enforcement purposes that City Council determines to be appropriate. Police /Law Enf 4 -69 12/07/15 X016 �P��.ATING BUpG�T - CI`l�' 0� DUBLIN, OHIO Law Enforcement Safety 2014 2015 2015 2015 2016 Actual Budget Revised Budget Estimate Budget 219 -1820 Other Expenses OWN 2330 Rents/Leases 3,448 2,000 2,052 0 q 2420 Operating Supplies 297 500 50D 0 0 3,745 2,500 2D,552 0 0 Oapital Outlay 2520 Equipment &Furniture 7,529 6,500 9,018 9,OOD 0 7,529 6,5gD 9,818 9,OD0 0 TOTALS $11,274 $8,50D $11,570 $9,D00 $0 4.70 Oapital Outlay 2520 Equipment &Furniture 7,529 6,500 9,018 9,OOD 0 7,529 6,5gD 9,818 9,OD0 0 TOTALS $11,274 $8,50D $11,570 $9,D00 $0 4.70 2016 OPERATING BUDGET - CITY OF DUBLIN, OHIO Safety / Police / Law Enforcement Trust Fund BUDGET SUMMARY: 219 -1820 • Account 2330 provides funding for the lease and rental of undercover vehicles used in drug investigations, surveillance and other covert operations; no request in 2016. • Account 2420 provides funds for the increased number of drug investigations to purchase contraband and pay informants; no request in 2016. • Account 2520 provides funding for crowd control unit less than lethal munitions, uniforms and equipment; no request in 2016. Police /Law Enf 4 -71 12/07/15 THIS PAGE LEFT BLANK INTENTIONALLY I ofDublin h' 4 -72 2016 OPERATING BUDGET - CITY OF DUBLIN, OHIO Safety / Police/ Wireless 9 -1 -1 Fund STATEMENT OF FUNCTIONS In 2006 and as amended in 2008, House Bill 361 established a $0.28 per month user fee on every wireless phone bill to reimburse local public safety answering points for costs associated with receiving 9 -1 -1 calls placed from wireless telephones. As directed by the bill, the Wireless 9 -1 -1 Governmental Assistance Fund is administered by the Franklin County Commissioners, with funds disbursed in accordance with the formula set by the local 9 -1 -1 Planning Committee. To facilitate disbursement, local agencies are required to enter into intergovernmental agreements. In January 2010, the City of Dublin entered into an agreement with the Franklin County Commissioners for the disbursement of these funds. Disbursements received from the Wireless 9 -1 -1 Governmental Assistance Fund must be used in accordance with Ohio Revised Code (ORC) §128.57 *, which includes those costs incurred in the designing, upgrading, purchasing and maintaining equipment as well as the training of staff who answer wireless 9 -1 -1 calls. Disbursements received may be used for personnel costs, once all equipment purchases have been completed. *- effective date of sectlon 128.57 ORC is 912912015 Wireless 9 -1 -1 4 -73 12/07/15 2016 OPERATING BUQGET - CITY OF DUBLIN, OHIO Wireless 9 -1 -1 System Safety Police 2014 2015 2015 2015 2016 Actual Budget Revised Budget Estimate Budget 223 -182Q Other Expenses 2790 Transfers 80,000 80,000 80,000 80,000 80,000 80,000 80,000 80,000 80,000 80,000 TOTALS $8q,g00 $8q,000 $80,Ogq $80,gOQ $80,pOQ 4.74 2016 OPERATING BUDGET - CITY OF DUBLIN, OHIO Safety / Police/ Wireless 9 -1 -1 Fund BUDGET SUMMARY: 223 -1820 • Account 2790 will be utilized to transfer funds to reimburse the Safety Fund for allowable expenses including eligible personnel expenditures. Wireless 9 -1 -1 4 -75 12/07/15 THIS PAGE LEFT BLANK INTENTIONALLY I ofDublin h' 4 -76 2016 OPERATING BUDGET - CITY OF DUBLIN, OHIO General Obligation Debt Service STATEMENT OF FUNCTIONS These funds reflect the cost of paying the principal and interest on various outstanding bond and note issues. Sources of funding include transfers from the Capital Improvements Tax Fund and various Tax Increment Financing Funds. NOTES AND ADJUSTMENTS: Budget requests for debt service payments reflect debt service obligations for both long -term and short -term debt issued by the City. The debt service payments for Water and Sewer Fund obligations are budgeted as debt service payments directly in the Water and Sewer Funds instead of transferring the money to the General Obligation Debt Service Fund and reflecting the debt payments in that Fund. Debt 5 -1 12/07/15 2016 OPERATING BUDGET - CITY OF DUBLIN, OHIO General Debt Service Finance Accounting and Auditing 2014 2015 2015 2015 2016 Actual Budget Revised Budget Estimate Budget 310 -0210 Debt Service 2601 Debt issuance Costs 210,301 0 677,250 677,250 5,375 2611 Principal -Parks Program; 316,556 321,600 321,600 321,600 338,800 2612 Principal- Transportation 13,077,819 4,971,200 4,971,200 4,946,200 5,948,800 2613 Principal -Land & Bldgs 577,555 592,700 592,700 592,70q 921,800 2621 Interest -Parks Programs 140,682 132,300 132,30q 132,300 111,785 2622 Interest - Transportation 1,482,677 2,743,300 2,743,300 1,313,690 4,831,150 2623 Interest•Land & Bldgs 142,305 512,900 512,900 125,500 578,800 15,947,895 9,274,000 9,951,250 8,109,240 12,735,710 TQTALS $15,947,895 $9,274,OOq $9,951,250 $8,109,240 $12,735,710 5 -2 2016 OPERATING BUDGET - CITY pF DUBLIN, pHI4 Special Assessment Debt Service Funds Finance 2014 Actual 320 -0210 S. A. Debt Service 2015 2015 2015 2016 Budget Revised Budget Estimate Budget 2301 County Auditor Deductions 684 0 0 0 0 2790 Transfers 61858 0 745 745 0 TOTALS $7,542 $0 $745 $745 $0 321 -0210 1992 S. A, Debt Service 2301 County Auditor Deductions 77 0 200 100 0 2612 Principal- Transportation 100,000 0 0 0 0 2622 Interest-Transportation 6,400 0 0 0 0 2790 Transfers 0 53,378 54,131 54131 0 TOTALS $106,417 $53,378 $54,331 $54 231 $0 2001 S. A, Debt Service 2301 County Auditor Deductions 134 200 200 200 200 2612 Principal- Transportation 100,070 101,700 101,700 101,700 105,000 2622 Interest -Trans ortation 29,467 27,gOp 27,OOq 27,000 24,000 TOTALS $129,671 $128 900 $128,900 $128,900 $129,200 5 -3 THIS PAGE LEFT BLANK INTENTIONALLY I ofDublin h' 5 -4 2016 OPERATING BUDGET - CITY OF DUBLIN, OHIO Capital Improvements Program (CIP) STATEMENT OF FUNCTIONS This fund was created by City Council and has as its express purposes: the purchase of equipment, apparatus, property, construction of buildings, structures, roads and other public improvements as needed. City income tax collections are directly credited to this fund each year in accordance with Ordinance No. 17- 87. Additional revenue is provided by real estate taxes, transfers from the General Fund, and interest income. NOTES AND ADJUSTMENTS The Five -year Capital Improvements Program (CIP) establishes the City's blueprint for investments in its capital infrastructure. The CIP is used as a tool to help ensure the City's long and short -term capital investments are made in the context of careful consideration of the City's needs as well as the resources available to fund all projects. A complete copy of the document is available on -line on the City's website at dublinohiousa.gov/ economic - development /capital- improvements - program. The financial guidelines used in the preparation of the CIP provide assurances that the City can meet, in a full and timely manner, both its debt service obligations and all other obligations competing for the available resources. It is the City's objective to complete as many needed capital improvement projects as financially possible while maintaining flexibility and the ability to adapt to changes as they occur. Proiect Prioritization In developing prioritization of projects, several elements are taken into consideration: • City Council's goals, both past and present; • Findings included in the Economic Development Strategy; • Commitments made by the City in agreements; • Bi- Annual Community Survey results; • Input from Citizen Committees and economic development opportunities. Using these guidelines resulted in the list of projects to be funded that are focused towards needed infrastructure improvements such as road and utility needs. Maior Proiects A complete listing of the City's Funded Major Projects for 2016 -2020 is included in this section of the operating budget. It includes all City projects, however, capital projects funded from TIF revenues and debt financing are excluded as funding for those projects is appropriated separately from the operating budget. Non - Maior Proiects Guidelines have been established for several key areas which the City has utilized in projecting the non - major capital needs. A summary listing of the City's Funded Non -Major Projects for 2016 -2020 is included in this section of the operating budget. These guidelines, along with some of the highlighted projects for 2016, are summarized as follows: NOTE 1: Park Renovation /Improvements— Non -major Guidelines: • The neighborhood park development priority is based upon the timing of subdivision build -out and input from residents. • Evaluate the adequacy of active /athletic facilities in the community and the neighborhood parks. • Identify opportunities to develop joint neighborhood and community parks with other governmental jurisdictions (i.e. Dublin City Schools and Washington Township). • Program adequate funding for maintenance of existing assets. CIP 6 -1 12/07/15 2016 OPERATING BUDGET - CITY OF DUBLIN, OHIO Capital Improvements Program (CIP) The following parks renovations and improvements are programmed in 2016: Location Description Amount Indian run Meadows Playground replacement 288,000 Dublinshire Greenway Plaza benches and pavers 25,000 Wed ewood Hills Playground equipment 203,000 Woods of Brighton Tennis court resurfacing 15,000 Bal riffin Park Tennis court resurfacing 15,000 Llewellyn Park Tennis court resurfacing 16,000 Dalmore Park Basketball court resurfacing 5,000 Ballantrae Park Rewiring and 'unction box replacement 15,000 Service Center Irrigation replacement 8,000 Solar power pond aerator 7,000 Scioto Park North Shelter electric 17,000 Rounding 1,000 Total Parks $615,000 NOTE 2: Annual Street Maintenance Program — Non -maior Guidelines: • Investment for street resurfacing is based on anticipated life of the asset. • A comprehensive pavement management system has been established to ensure acceptable levels of service are maintained in a cost - effective manner. • The City evaluates the pavement maintenance needs annually and programs improvements based on roadway conditions. Funding provides for an annual allocation for repairing the City's roadways. The Street Maintenance Program consists of replacement of deteriorated concrete curb and gutter, street base stabilization, milling of deteriorated pavement surfaces and placement of new asphalt pavement. There are currently 264 miles of roadway in the City with an equivalent of 591 lane miles of pavement. In 2015, the City contracted with Transmap Corporation to provide a comprehensive map based pavement condition inventory to aid in planning future maintenance. The pavement analysis is utilized to program the timing and type of street rehabilitation and maintenance work. The condition assessment is based on an index of 1 — 100, with an index of 100 being a new roadway. The City has a goal of the weighted average PCI to be >= 75 for the entire system and no weighted average PCI for any segment to be below 50 for all local streets or 60 for all others. The current estimated PCI for 2015 is 78.1. The funding also provides for more preventive treatments. The factors used to prioritize and select streets for inclusion in the program include: existing pavement condition index, type and severity of deterioration, average daily traffic, functional classification of the street, annual maintenance costs, and expected economy of grouping streets by location to gain contractor efficiency and minimize neighborhood disruptions. We also evaluate the condition of the existing curb and gutter that work is aligned with the pavement work. CIP 6 -2 12/07/15 2016 OPERATING BUDGET - CITY OF DUBLIN, OHIO Capital Improvements Program (CIP) NOTE 3: Bikeway System Improvements — Non -maior Guidelines: • Bikeways are included as part of the City's major public roadway projects and include shared -use paths, bike lanes and sharrows. • Identify connections and /or additions to the bikeway system which provide an alternate transportation system linking neighborhoods, community facilities and commercial destinations. • Coordinate local system design with other governmental jurisdictions such as the Mid -Ohio Regional Planning Commission (MORPC), the Ohio Department of Transportation (ODOT) and other appropriate regional efforts. • Identify the connections and /or additions that can be constructed by developers as part of private development. Staff recently completed a comprehensive review of its shared -use path connection /addition needs and has developed a comprehensive plan for completing these projects to further enhance the Citys comprehensive shared -use path network. As a result, additional funds have been programmed in the Five -Year CIP to expedite the completion of these paths /additions. In 2016, the following connections /additions are programmed for design and /or construction: (1) — design funded in 2015. (2) — detailed design phase. (3) - construction funded in 2017. CIP 6 -3 12/07/15 2016 2016 Design Construction 2016 General Location Amount Amount Total Metro Place South to Smiley Park 1 $205,500 $205,500 Dublin Road from Tuttle to Limestone Ride Drive 1 150,000 150,000 Summitview (from Wedgewood Hills Park at $42,600 Summit View to Cam den Lakes Boulevard ) (2 3 42,600 Wed ewood Hill (through Wed ewood Hills Park 49,400 3 49,400 Sub -Total $92,000 $355,500 $447,500 Adjustment for rounding 2,500 Total $450,000 (1) — design funded in 2015. (2) — detailed design phase. (3) - construction funded in 2017. CIP 6 -3 12/07/15 2016 OPERATING BUDGET - CITY OF DUBLIN, OHIO Capital Improvements Program (CIP) NOTE 4: Building Maintenance /Renovations — Non -Maior This provides the allocations for necessary maintenance to City buildings. The amount funded for 2016 is as follows: Location Description Amount Re -build stone sidewalk near patio $ 5,000 Art's Council Additional window replacements 25,000 City Hall and Replace glass doors at main entrance, rear entrances, and solid rear doors. 15,000 Annex Replace carpeting in Annex offices and reception area 10,000 Update second floor lighting 2 000 Fleet Building Replace four overhead doors in vehicle wash bay 75,000 Justice Center Repair gutter and down spouts 27,500 Patch and paint ten ball field dugouts at Avery Park 6,000 Soft top cover replacement for Amphitheater 2--510- 0- 0- Replace pavilion roof 16,000 Parks Pavilion wall repairs 1-0-10- 0- 0- Nyrop House Post Road - demolition 20,000 Wood repairs and painting at Darree Fields 17,500 Exterior Paint at Earlin ton Barn 22,000 Multiple barns 10,000 Recreation Exterior building paint and seal woodwork 70,000 Center (DCRC) Exterior building lighting upgrade 10,000 Remove Cleaver Brooks boiler 15,000 Replace AON roof top units as needed 35,000 Paint gymnasium 40,000 Complete refurbishing of gymnasium floor 25,000 South Pool Replace cedar roof on main building, concession stand and pump house 35,000 Small in -house renovations 2--510- 0- 0- Various — HVAC and pump replacements 25,000 Citywide and flooring replacements 50,000 -Carpet Painting and patching walls as needed 30,000 Adjustment for rounding 1,000 Total 1 1 $645,000 Transfers and Advances The majority of the funding programmed for transfers is for debt service obligations on capital projects financed by long -term debt. The advances programmed are based on projects programmed in the 2016 -2020 CIP that have been identified as infrastructure projects benefiting the reflected TIFs. CIP 6 -4 12/07/15 2016 OPERATING BUDGET - CITY OF DUBLIN, OHIO Capital Improvements Program (CIP) Impact of Capital Investments on the Operating Budget The City's Operating Budget covers a one -year time period, whereas the City's CIP covers a five -year period. While the CIP is prepared and approved separately from the Operating Budget, staff take into consideration the impact of the upcoming year's capital projects on the departmental operations, including the maintenance and upkeep of the assets. When debt financing is used to fund capital projects, the principal and interest payments are included as expenditures in the Operating Budget. The City has taken further steps to evaluate the impact of capital assets on the operating budget by adding an Infrastructure Asset Manager Engineer to its staff. This position is responsible for implementing and managing strategies in sustaining public infrastructure assets, with the fundamental goal to preserve and extend the service life of long -term infrastructure assets. In the course of inventorying and inspecting these assets, routine maintenance schedules will be established which will help the City to better understand the annual operating costs or additional savings related to the City's infrastructure assets, both existing and new additions. This will assist the City in better quantifying impacts of capital expenditures on the operating budget in future years. CIP 6 -5 12/07/15 Capital Project Funds 2014 2015 2015 2015 2016 Capital Actual Budget Revised Budget Estimate Budget 401 -0221 Other Expenses 2301 County Auditor Deductions 49,912 50,000 50,000 38,100 38,500 401 -0314 Other Expenses 2790 Transfers 3,140,135 3,727,700 3,727,700 3,122,300 4,132,000 2791 Advances 8,345,000 0 0 6,305,000 4,534,100 111485,135 3,727,700 3,727,700 9,427,300 8,666,100 Capital Outlay 2510 Land and Land Improvements 89,604 500,000 551,519 125,000 500,000 2511 Park and Bikeway Improvements 3,138,390 7,895,000 8,327,215 41000,000 2,205,000 2522 Police Capital Equipment 907,360 260,000 427,272 260,000 662,000 2523 City Maintenance Equipment 1,484,074 11840,000 2,998,880 2,998,000 1,850,000 2530 Bldgs. & Other Structures 1,275,485 1,000,000 11642,054 1,000,000 2,515,000 2550 Transportation Projects 10,799,578 9,140,000 12,093,215 9,140,000 10,810,000 2562 Storm Sewer Improvements 178,194 1,055,000 1,060,948 11055,000 560,000 2571 Computer Hardware /Software 1,096,133 1,200,000 1,333,182 1,200,000 965,500 2572 Building Repairs and Renovations 423,095 232,500 496,384 232,500 610,000 2579 Other Projects 228,233 980,000 1,174,023 980,000 495,000 2599 Contingencies 17,251 225,000 225,000 225,000 225,000 19,637,397 24,327,500 30,329,692 21,215,500 21,397,500 SUB -TOTAL (0314) 31,122,532 28,055,200 34,057,392 30,642,800 30,063,600 TOTALS $31,172,444 $28,105,200 $34,107,392 $30,680,900 $30,102,100 9 Capital Improvement Tax Capital 401 -0314 Capital Outlay 2510 Land and Land Improvements Land Acquisition (AL1601) 500,000 500,000 2511 Park and Bikeway Improvements Park Renovations /Improvements (AR1601) 615,000 Outdoor Exercise Equipment (GR1403) 20,000 DCPN (North Pool) (GR1115) 75,000 Post Road Bike Path Bridge (GR1602) 140,000 Darree Fields (GR9901) 80,000 Emerald Fields Park (GR9904) 55,000 Holder- Wright Farm and Earthworks (GR1114) 1,125,000 Coffman Park Expansion (GR9902) 95,000 2,205,000 2522 Police Capital Equipment Replacement Lasers (PP0803) 20,000 Replacement Firearms (PP1602) 120,000 Replacement Automated External Defibrillators (AED) (PP1601) 20,000 Replacement DTU (PP1602) 20,000 Mobile Radio Upgrades (PP1604) 125,000 COM Center Consoles (PP1605) 310,000 Replacement K -9 (2017) (PP1606) 12,000 Body Camera Hardware 35,000 662,000 2523 City Maintenance Capital Projects Fleet Management Program - vehicles (AV1601) 1,140,000 Fleet Management Program - equipment (AV1603) 710,000 1,850,000 2530 Buildings and Other Structures Municipal Facilities (AB0601) 5,915,000 Funded by Debt (Service Center Expansion) (3,400,000) 2,515,000 2550 Transportation Projects Annual Street Maintenance program (AT1601) 4,000,000 Annual Infrastructure /Roadside Improvements (AT1602) 100,000 Annual Shared -Use Path Maintenance (AT1603) 840,000 Annual Shared -Use Path Additions /Connections (AT1604) 450,000 Annual Sidewalk Program (AT1606) 50,000 Annual Parking Lot Maintenance (AT1607) 400,000 Annual Pedestrian Tunnel Maintenance (AT1608) 165,000 Annual Guardrail Replacement and Maintenance (AT1610) 65,000 Annual Bike Rack Installation (AT1511) 25,000 Annual Bridge Maintenance (AT1612) 180,000 Uncurbed Streets - Mid Century Neighborhood (ET1603) 430,000 Bridge Street District Program Management (ET1607) 2,300,000 Western Roadway Alignment Study (ET1613) 150,000 Comprehensive Wayliinding System - City -Wide (ET1615) 705,000 Sawmill Road Third Southbound Lane Addition (ET1616) 600,000 Glick Road Shared Use Path (ET1204) 240,000 Riverside Drive East Shared Use Path (ET1619) 751000 Concord Road Shared Use Path (ET1621) 35,000 10,810,000 116M 2016 OPERATING BUDGET - CITY OF DUBLIN, OHIO Capital Improvement Tax Capital 2562 Stormwater Improvements Annual Stormwater Maintenance (AF1601) 560,000 560,000 2570 Other Projects & Equipment 2571 Computer Hardware /Software (AI1601) 965,500 2572 Building Repairs and Renovations (AB1601) 610,000 2579 Technology Improvements (AB0802) 1201000 2579 Dublink/Ignite (AB1402) 375,000 2,070,500 2599 Contingencies 225,000 225,000 2790 Transfers General Debt Service Fund 3,732,000 Water - Water Extensions 200,000 Sewer - Sewer Extensions 200,000 4,132,000 2791 Advances 4,534,100 4,534,100 TOTAL $30,063,600 =:3 CNC FN Oti f ei � N O a ~ V Z W n � ry O 6 O LL� N 6 O �a N F W O K az a V � � LL a W i J F Q OV LL ~ O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O ^ Q N m O O O O 000 O O O Q ° O b W h n N T O O O O O O O O O Q ° O Q O � O ^ N O O O O O O O O O O O O O O O O O Q O W O O O 000 O O O O O 4 O 4 °O 4 0 N 0 0 000 0 0 00 0 0000 00000 000 O 4 0 4 °po 4 0 44 0 44 °OO 444 °po 444 0 T N M 00 0 0 000 0 0 0 00 0 0 0 00 0 00000 44 0 444 0 4 0 44 0 4 0 44 0 444 °po m N N q T y M M m 00 0 000 00000 00000 00000 00000 00000 00000 444 °0 4 0 444 °0 444 °0 444 °0 444 °0 444 °0 444 °0 N �LLrr > G Q H O O K 4 v y 4 W F a � � O LL C O O x O N O O � m N N L L IL L hh-- G > m b v v V n v ` v E >v .c > w 2 1 u mu a o k a i k a i u o o uo 2 o o o o o M Q T N M V1 O O O O O O O O F F O F F F F F F W W W W W W W W O O e ~ O N � N O a Z V W W 0 H N O 6 N 6 O Ufa N F W 2— 60 aW az a V � � LL a W i J F LL! 90 O LL ~ ..... 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Li Ln n O N 6 -19 THIS PAGE LEFT BLANK INTENTIONALLY I ofDublin h' 6 -20 2016 OPERATING BUDGET — CITY OF DUBLIN, OHIO Parkland Acquisition Fund STATEMENT OF FUNCTIONS Chapter 152 of the Codified Ordinances of Dublin provides for the payment of fees in lieu of parkland dedication. These fees are credited to the Parkland Acquisition Fund for the purpose of acquiring recreational facility sites, open space and /or parkland. NOTES AND ADJUSTMENTS: A longstanding goal of City Council has been to preserve parkland, open space and nature features. Beginning in 2001, City Council allocated the City's property tax revenue from its inside millage to the Parkland Acquisition Fund in order to set aside additional funding to meet their goal. In 2007, City Council adjusted the allocation from 100% (1.75 mills) of the inside millage to approximately 54% (.95 mills). The remaining 46% (.80 mills) was allocated to the Capital Improvements Tax Fund. For 2010 and 2011, the millage allocated to the Parkland Acquisition Fund was reduced to 20 percent (.35 mills). Although this allocation is reviewed and can be changed annually, as part of the 2013 -2017 CIP, Council approved the current allocation through 2017. Recognizing the benefits and flexibility of allocating more of the City's "inside millage"to the Capital Improvements Tax Fund, Council approved allocating 1.40 mills to the Capital Improvements Tax Fund and .35 mills to the Parkland Acquisition Fund begun in 2010 and has continued to do so each year since. This allocation will be reviewed during the CIP process each year and can be reallocated if Council deems it appropriate. The funding programmed also provides for the City's annual commitment of $385,000 to the Franklin County Metropolitan Park District to provide financial assistance for land acquisition for the Glacier Ridge Metro Park, the annual debt service payments on the debt issued to acquire the land for the expansion of Coffman Park, and to provide additional funding for the acquisition of the site identified for the future municipal building. The final debt service payment for the expansion of Coffman Park will be made in 2020. In recent years, the Parkland Acquisition Fund has been utilized to acquire rights -of -way and /or easements for bikepath connections. Park Acq 6 -21 12/07/15 2016 OPERATING BUDGET - CITY OF DUBLIN, OHIO Capital Project Fund Finance 2014 2015 2015 2015 2016 Parkland Acquisition Actual Budget Revised Budget Estimate Budget 402 -0210 Other Expenses 2349 Other Professional Services 9,000 15,000 21,000 0 0 9,000 15,000 21,000 0 0 Capital Outlay 2510 Land and Land Improvements 1,303,559 385,000 497,750 497,750 403,300 402 -0221 Other Expenses 2301 County Auditor Deductions 12,402 12,500 12,500 10,000 10,000 402 -0314 Transfers 2790 Transfers 242,632 233,500 233,500 233,500 236,700 TOTALS $1,567,593 $646,000 $764,750 $741,250 $650,000 6 -22 2016 OPERATING BUDGET - CITY OF DUBLIN, OHIO Public Works/ Water Maintenance STATEMENT OF FUNCTIONS This program is under the joint supervision of the Directors of Street and Utilities Operations and Engineering, who report to the Director of Public Works. This work unit includes planning and design of all new construction and improvements of the water distribution system which is tied to the City of Columbus system under a service contract. The Administration works in cooperation with architects, engineers, consultants, builders, and developers in planning improvements to the Dublin portion of the system. Also included is the hydrant maintenance program. OBJECTIVES AND ACTIVITIES Continue the ongoing hydrant maintenance program in -house with a significant cost savings. Prepare hydrants for repainting and continue the ongoing maintenance of hydrants. Locate all watch valves. PERSONNEL DATA POSITION TITLE Operations Administrator (1) Maintenance Crew Supervisor (2) Senior Civil Engineer (3) Maintenance Worker TOTAL PART -TIME /SEASONAL STAFF Seasonal Maintenance Worker TOTAL 2015 2016 CURRENT NUMBER ADOPTED .10 .10 .30 .30 .20 .20 1 1 1.60 1.60 1 1 1 1 NOTES AND ADJUSTMENTS: (1) Ten (10 %) of an Operations Administrator position is allocated to this budget, forty-five (45 %) to the Sewer Fund, and forty-five (45 %) to Street & Utilities Operations. (2) The Maintenance Crew Supervisors are allocated to multiple budgets, including the Street & Utilities Operations Fund, Solid Waste, and the Water and Sewer Funds. (3) Twenty percent (20 %) of a Senior Civil Engineer position is allocated to the Water Fund, fifty percent (50 %) to the Sewer Fund, , and thirty percent (30 %) to Engineering. Water 7 -1 12/07/15 2016 OPERATING BUDGET - CITY OF DUBLIN, OHIO Water Public Works 2014 2015 2015 2015 2016 Actual Budget Revised Budget Estimate Budget 610 -1320 Personal Services 2110 Salaries/Wages 84,638 91,285 91,285 85,000 91,910 2111 Overtime Wages 5,829 2,000 4,500 4,500 4,500 2112 Other Wages 7,247 14,000 14,000 14,000 22,620 2120 Employee Benefits 36,555 36,755 36,755 36,755 44,835 2140 Uniforms & Clothing 1,174 1,520 1,520 1,520 1,520 Other Expenses 2201 Conferences /Mileage 2303 Hydrant Maint. & Repair 2310 Utilities 2320 Communications 2351 Maint. of Equipment 2390 Misc Contractual Services 2420 Operating Supplies 2440 Small Tools & Minor Equip 2910 Refunds Capital Outlay 135,443 145,560 148,060 141,775 165,385 63 650 650 100 500 45,866 51,600 48,694 45,000 50,600 144,611 155,000 183,989 155,000 155,000 3,881 4,100 4,100 0 4,100 0 500 500 100 500 20,372 50,000 47,500 0 60,000 5,223 5,200 5,804 5,200 6,200 464 500 500 500 500 7,575 0 4,000 0 0 228,055 267,550 295,737 205,900 277,400 2520 Equipment & Furniture 700 1,000 1,000 1,000 1,000 700 1,000 1,000 1,000 1,000 TOTALS $364,198 $414,110 $444,797 $348,675 $443,785 7 -2 2016 OPERATING BUDGET - CITY OF DUBLIN, OHIO Water Finance 2014 2015 2015 2015 2016 Actual Budget Revised Budget Estimate Budget 610 -0210 Debt Service 2601 Debt Issuance Costs 17,599 0 0 0 _ 0 610 -1210 Debt Service 2610 Principal -Water 2,220,000 185,000 185,000 185,000 190,000 2790 Interest -Water 145,013 109,500 109,500 109,500 106,200 TOTALS $2,365,013 $294,500 $294,500 $294,500 $296,200 7 -3 2016 OPERATING BUDGET - CITY OF DUBLIN, OHIO Public Works / Water Maintenance BUDGET SUMMARY: 610 -1320 . Account 2110 provides funding for full -time staffing reflected in the Personnel Data and Notes and Adjustments. . Account 2112 provides funding for part- time /seasonal staff. . Account 2201 provides funding for training sessions. . Account 2303 provides funding for replacement fire hydrants, nozzles and other miscellaneous parts. . Account 2310 provides funding for utility costs related to the operation of the water system. . Account 2390 provides funding for flushing and pumping of hydrants completed by the Washington Township Fire Department and contracted emergency repairs. . Account 2520 provides funding for necessary replacement equipment. 610 -0210 Account 2601 provides funding for debt issuance costs. 610 -1210 Accounts 2610 and 2620 provide funding for debt service obligations for the Darree Fields water tower, and the Dublin Road water tower. Water 7 -4 12/07/15 2016 OPERATING BUDGET - CITY OF DUBLIN, OHIO Water Public Works Engineering 2014 2015 2015 2015 2016 Actual Budget Revised Budget Estimate Budget 610 -1330 Personal Services 2110 Salaries/Wages 15,187 15,500 15,500 15,500 16,755 2120 Employee Benefits 5,361 6,475 6,475 6,475 6,875 20,548 21,975 21,975 21,975 23,630 Other Expenses 2201 Conference /Mileage 817 500 0 0 2,400 2349 Other Professional Sery 15,747 7,250 9,330 7,250 7,250 2390 Misc Contractual Services 149,890 140,000 156,432 140,000 180,000 166,454 147,750 165,762 147,250 189,650 Capital Outlay 2561 Water System Imp. 606,627 560,000 1,238,534 560,000 995,000 606,627 560,000 1,238,534 560,000 995,000 TOTALS $793,629 $729,725 $1,426,271 $729,225 $1,208,280 7 -5 2016 OPERATING BUDGET - CITY OF DUBLIN, OHIO Public Works / Engineering / Water Maintenance BUDGET SUMMARY: 610 -1330 • Accounts 2110 provides funding for twenty (20 %) of one Civil Engineer's salary. • Account 2349 provides funding to update water modeling city wide; critical infrastructure study /vulnerability assessment; utility extension data gathering with Franklin County Health. • Account 2390 provides funding for water line locates by USIC Locating Services. • Account 2561 provides funding for water quality units, water line replacements and water tower maintenance. Water /Engineering 7 -6 12/07/15 2016 OPERATING BUDGET - CITY OF DUBLIN, OHIO Public Works/ Sewer Maintenance STATEMENT OF FUNCTIONS This work program is under the joint supervision of the Directors of Street and Utilities Operations and Engineering, who report to the Director of Public Works. This work unit includes planning and design of all new construction, improvements and removal of infiltration and inflow sources. Streets and Utilities are responsible for the execution of maintenance on the entire sanitary sewer system, and also conduct inspection of lines and collects data on the system for use by Engineering. Engineering analyzes system data to estimate amounts of extraneous flow to be eliminated, recommends the repair and work program and new construction to be performed. The City staff works in cooperation with homeowners, engineers, consultants, builders, developers, Ohio Environmental Protection Agency, and with the City of Columbus which provides wastewater treatment and a service contract. OBJECTIVES AND ACTIVITIES • To minimize infiltration and inflow in both the public and private portions of the sanitary sewer system. • To complete a warranty inspection on the installation and materials of the previous year's cured in place pipe (CIPP) installations. • To assess condition of subsurface infrastructure underlying streets which are programmed for resurfacing in order that repairs be made as part of the street resurfacing program. • To provide a safe work environment for all employees and ensure the safety of the public. • To maintain /update the computer modeling program for the sewerage system. PERSONNEL DATA POSITION TITLE Director, Street & Utilities Operations (1) Engineering Project Inspector Operations Administrator (2) Maintenance Crew Supervisor (3) Senior Civil Engineer (4) Maintenance Worker TOTAL PART -TIME /SEASONAL STAFF Seasonal Maintenance Worker TOTAL 2015 2016 CURRENT NUMBER ADOPTED .25 .25 .45 .45 .50 .50 .50 .50 6 6 8.70 8.70 2 1 2 1 NOTES AND ADJUSTMENTS: (1) The Director's wages are allocated twenty -five percent (25 %) to this budget, twenty -five percent (25 %) to Solid Waste (101), and twenty -five (25 %) to Street & Utilities Operations. (2) Forty -five (45 %) of an Operations Administrator position is allocated to this budget, forty -five (45 %) to the Street & Utilities Operations Fund, and ten (10 %) to the Water Fund. (3) The Maintenance Crew Supervisors are allocated to multiple budgets, including the Street & Utilities Operations Fund, Solid Waste, and the Water and Sewer Funds. (4) Fifty percent (50 %) of a Senior Civil Engineer position is allocated to this budget, twenty percent (20 %) to the Water Fund, and thirty percent (30 %) to Engineering. Sewer 7 -7 12/07/15 2016 OPERATING BUDGET - CITY OF DUBLIN, OHIO Sewer 163,866 672,269 702,230 717,730 698,820 Public Works Other Expenses Street and Utilities Operations 0 2201 Conferences /Mileage 7,287 7,310 11,687 2014 2015 2015 2015 2016 2,600 Actual Budget Revised Budget Estimate Budget 620 -1320 10,000 10,000 3,500 48,000 2349 Personal Services 0 20,000 20,000 0 20,000 2110 SalariesfWages 453,353 461,175 461,175 461,175 521,545 2111 Overtime Wages 23,734 12,000 27,500 25,600 20,000 2112 Other Wages 27,490 30,000 30,000 20,000 22,620 2120 Employee Benefits 160,640 192,010 192,010 185,000 255,635 2140 Uniforms & Clothing 7,052 7,045 7,045 7,045 6,845 7 -8 163,866 672,269 702,230 717,730 698,820 826,645 Other Expenses 2520 Equipment & Furniture 0 2201 Conferences /Mileage 7,287 7,310 11,687 7,310 7,310 2320 Communications 800 2,600 2,600 0 2,600 2330 Rents /Leases 0 10,000 10,000 3,500 48,000 2349 Other Professional Services 0 20,000 20,000 0 20,000 2351 Maint. of Equipment 10,910 14,000 17,000 5,000 14,000 2390 Misc Contractual Services 114,866 164,000 188,563 125,000 171,000 2410 Office Supplies 128 500 500 100 450 2420 Operating Supplies 6,850 6,350 6,717 6,350 6,350 2430 Repair & Maintenance 14,295 13,000 13,781 13,000 13,000 2440 Small Tools & Minor Equip 0 4,700 4,700 4,700 4,700 2910 Refunds 8,730 0 4,420 4,420 0 7 -8 163,866 242,460 279,968 169,380 287,410 Capital Outlay 2520 Equipment & Furniture 0 1,000 0 0 1,000 2563 Sanitary Sewer Improvements 0 25,000 0 0 25,000 0 26,000 0 0 26,000 TOTALS $836,135 $970,690 $997,698 $868,200 $1,140,055 7 -8 2016 OPERATING BUDGET - CITY OF DUBLIN, OHIO Sewer Finance 2014 Actual 2015 2015 Budget Revised Budget 2015 2016 Estimate Budget 620 -0210 Debt Service 2601 Debt Issuance Costs 18,973 0 19,550 19,550 0 TOTALS $18,973 $0 $19,550 $19,550 $0 620 -1210 Debt Service 2614 Principal -Sewer 3,197,499 1,526,500 1,526,500 1,376,500 1,507,565 2624 Interest -Sewer 356,124 413,200 413,200 413,200 350,240 TOTALS $3,553,623 $1,939,700 $1,959,250 $1,809,250 $1,857,805 7 -9 2016 OPERATING BUDGET - CITY OF DUBLIN, OHIO Public Works / Sewer Maintenance BUDGET SUMMARY: 620 -1320 • Account 2110 provides funding for staffing reflected in the Personnel Data and Notes and Adjustments. • Account 2201 includes funding for the training of personnel in accordance with Occupational Safety and Health Administration (OSHA) requirements and other necessary training including but not limited to: Confined space entry, respirator, PACP certifications, flow meters, advanced pipe cleaning, Flexidata software training and the Ohio Certified Public Manager Program. • Account 2320 provides funding for the cost of phone lines to pump stations. • Account 2349 includes funding for services related to televising and cleaning the sewer system, as well as completing warranty inspections on previously lined sewers. • Account 2351 includes funding to maintain and repair sewer equipment. • Account 2390 includes funding for the pump station inspection and maintenance contract, Delaware County Engineering Fund, and contracted storm sewer repairs. • Account 2420 is funding for supplies necessary for doing in -house sewer cleaning and repairs. • Account 2430 provides funding for the repair and maintenance of the sewer system including grades rings, and ground rims /covers. • Account 2440 provides funding for the replacement of flow bands and nozzles. • Account 2563 provides contingency funding for lining and repair of main lines. 620 -0210 Accounts 2601 provides funding for debt service issuance costs. 620 -1210 Accounts 2614 and 2624 provide funding for debt service obligations related to the Upper Scioto West Branch Interceptor, sewer relining, and debt for sewer lining. Sewer 7 -10 12/07/15 2016 OPERATING BUDGET - CITY OF DUBLIN, OHIO Sewer 140,176 151,450 151,050 150,550 161,390 Other Expenses Public Works 2201 Conferences /Mileage 911 Engineering 2,500 2,500 4,050 2349 Other Professional Sery 0 165,000 180,000 15,000 2014 2015 2015 2015 2016 250 700 Actual Budget Revised Budget Estimate Budget 620 -1330 Personal Services 2110 Salaries/Wages 80,635 104,500 91,900 91,900 107,765 2111 Overtime Wages 11 500 500 0 500 2113 Short Term Disability 21,094 0 12,600 12,600 0 2120 Employee Benefits 38,276 46,050 46,050 46,050 52,725 2140 Uniforms 160 400 0 0 400 Capital Outlay 2563 Sanitary Sewer Imp. 364,157 400,000 2,761,513 2,761,513 460,000 364,157 400,000 2,761,513 2,761,513 460,000 TOTALS $505,244 $719,850 $3,095,563 $2,929,813 $751,140 7 -11 140,176 151,450 151,050 150,550 161,390 Other Expenses 2201 Conferences /Mileage 911 2,500 2,500 2,500 4,050 2349 Other Professional Sery 0 165,000 180,000 15,000 125,000 2420 Operating Supplies 0 500 500 250 700 911 168,000 183,000 17,750 129,750 Capital Outlay 2563 Sanitary Sewer Imp. 364,157 400,000 2,761,513 2,761,513 460,000 364,157 400,000 2,761,513 2,761,513 460,000 TOTALS $505,244 $719,850 $3,095,563 $2,929,813 $751,140 7 -11 2016 OPERATING BUDGET - CITY OF DUBLIN, OHIO Public Works / Engineering / Sewer Maintenance BUDGET SUMMARY: 620 -1330 • Account 2110 provides funding for staffing reflected in the Personnel Data and Notes and Adjustments as related to Engineering staff. • Account 2201 provides funding for Inspector training and educational requirements for the Civil Engineer. • Account 2349 provides funding for the master plan maintenance of existing lift station, flow monitoring program, and development of a maintenance program model, and utility extension data gathering with Franklin County. • Account 2563 provides for capital improvement projects approved in the 2016 -2020 Capital Improvements Program. Sewer /Engineering 7 -12 12/07/15 2016 OPERATING BUDGET - CITY OF DUBLIN, OHIO Merchandising Fund STATMENT OF FUNCTIONS Ordinance 11 -93 authorized the establishment of the Merchandising Fund. Dublin merchandise is available for resale. The revenue from the sale of the merchandise is used to purchase merchandise, as the intent of the merchandising campaign is to be self - supporting. Merch 7 -13 12/07/15 2016 OPERATING BUDGET - CITY OF DUBLIN, OHIO Merchandising City Manager Community Relations 2014 2015 2015 2015 2016 Actual Budget Revised Budget Estimate Budget 630 -1130 Other Expenses 2390 Misc Contractual Service 307 400 400 300 0 2420 Operating Supplies 4,880 7,600 8,944 1,000 5,000 5,187 8,000 9,344 1,300 5,000 TOTALS $5,187 $8,000 $9,344 $1,300 $5,000 7 -14 2016 OPERATING BUDGET - CITY OF DUBLIN, OHIO Merchandising Fund BUDGET SUMMARY: 630 -1130 Account 2420 provides funding to buy merchandise for resale. Merch 7 -15 12/07/15 THIS PAGE LEFT BLANK INTENTIONALLY City of Dublin 7 -16 2016 OPERATING BUDGET - CITY OF DUBLIN, OHIO Internal Service / Employee Benefits Self- Insurance STATEMENT OF FUNCTIONS The Employee Benefits Self- Insurance Fund has been established to account for monies received from other funds as payment for providing medical, dental and vision benefits. The Employee Benefits Self- Insurance Fund makes payments for services provided to employees (claims), the third parry administrator(s) and for stop -loss coverage. The budgeted amounts are based on the expected dollar value of claims that would be paid under the plan, third party administrator fees, and the premium for stop -loss insurance. "Premiums" are charged to benefit accounts based on the estimated cost of coverage. In 2016 funds have been programmed for all non- union personnel and all union personnel, including the United Steelworkers of America, the Fraternal Order of Police - Capital City Lodge No. 9, and the Fraternal Order of Police — Ohio Labor Council to participate in the City -wide Consumer Driven Health Plan with Health Savings Accounts and Healthy By Choice Plus (HBC Plus) Program. The Employee Benefits Self- Insurance Fund will continue the wellness benefit and the child care Flexible Spending Account benefit for all full -time employees who participate in HBC Plus. The City -wide health plan includes an optional Health Savings Account (HSA) or Health Reimbursement Account (HRA) and will include only two funding levels to match the two HSA employer contribution levels for an employee and family. PERSONNEL DATA 2015 2016 POSITION TITLE CURRENT NUMBER ADOPTED Benefits Administrator (1) 1 .75 Human Resources (Wellness) Coordinator (2) 0 .5 TOTAL 1 1.25 PERMANENT PART -TIME Wellness Coordinator (3) .5 0 TOTAL .5 0 NOTES AND ADJUSTMENTS: The annual funding level for 2016 for all employee groups is as follows: Single $ 10,195 Family $ 23,080 In order to ensure the proper level of reserves, the funding level has been increased for 2016 by approximately 17% for single coverage and 18.5% for family coverage. These increases are based on projections from United Health Care for the upcoming benefit year. (1) The Benefits Administrator position is funded seventy -five percent (75 %) from this budget and twenty -five percent (25 %) from the Human Resources budget in the General Fund. (2) The Human Resources Coordinator (Wellness) position is funded fifty percent (50 %) from this budget and fifty percent (50 %) from the Human Resources budget in the General Fund. (3) This position is removed for 2016. Int Sery 8 -1 12/07/15 2016 OPERATING BUDGET - CITY pF pUBLTN, pHIp Emp. Benefits Self Ins. City Manager Human Resources 201A 2015 2015 2015 2016 Actual Budget Revised Budget Estimate Budget 701.1120 Personal Services 2110 SalariesllNages 26,070 82,850 75,795 75,000 102,470 2111 Overtime Wages 0 0 11055 11055 0 2112 Other Wages 20,548 q 0 0 0 2113 Short Term Disability 0 q 6,000 61000 0 2120 Employee Benefits 12750 27,940 27,940 27,940 45,690 59,368 110,790 110,79D 109,995 148,160 Other Expenses 22D1 ConferencelMileage D 5,000 5,000 100 5,000 2309 Third PartyAdmin. 241,295 255,380 264,454 255,380 297,130 2361 Medical,Dental,Rx,Vision 3,966,255 3,813,50q 3,837,275 3,813,5gq 4,621,285 2364 Stap Loss Coverage 478,311 535,D00 535,gDq 535,OOq 742,095 2366 EmplayerHSAContribution 1,017,375 1,104,375 1,104,375 1,1D4,375 1,107,935 239q Misc Contractual Services 127,664 144,000 149,859 144,000 153,300 5,830,960 5,857,255 5,895,963 5,852,355 6,926,745 TOTALS $5,890,328 $5,968,045 $6,D06,753 $5,962,350 $7,074,905 2016 OPERATING BUDGET - CITY OF DUBLIN, OHIO Internal Service/ Employee Benefits Self Insurance BUDGET SUMMARY: 701 -1120 • Account 2110 provides funding for staffing reflected in the Personnel Data and Notes and Adjustments. • Account 2112 — no funding for 2016. • Account 2201 provides funding for annual conferences. • Account 2309 reflects funding for third -party administration fees from United Health Care (UHC), Envision Rx and EBMC, the administrator of the City's flexible spending programs and vision services benefit. Also included is third -party administration for the short -term disability program. • Account 2361 includes funding for the all medical, dental, pharmacy and vision claims. • Account 2364 provides funding for a stop -loss insurance policy to protect the City against catastrophic or extraordinarily high cost claims. • Account 2366 provides funding for the employer contributions (funded at 95 %) for HSA contribution. • Account 2390 includes funding for the City's comprehensive wellness benefit. Funding is included for continuation of the on -site screenings and various educational classes and programs. Also funded is continuation of professional benefits consultation, continuation of return on investment analysis, and further review of plan design. Int Sery 8 -3 12/07/15 2016 OPERATING BUDGET - CITY OF DUBLIN, OHIO Human Resources PERFORMANCE MEASURES: 1) Percent of Employee Population in the Health Low Risk, Moderate Risk, and High Risk Levels Year # Analyzed High Risk Medium Risk Low Risk 2009 551 5.40% 18.50% 76.00% 2010 578 5.40% 20.40% 74.20% 2011 562 6.00% 19.40% 74.60% 2012 556 5.8% 20.3% 73.90% 2013 556 6.7% 20.7% 72.6% 2014 540 5.9% 18.5% 75.6% Percent of Employee Population in High, Medium And Low Risk Levels m High Risk m Medium Risk m Low Risk 76.0% 80.0% 74.2% 74.6% 73.9% 75.6% 72.6 70.0% 60.0% 50.0% 40.0% 30.0% -- ... -.18.5 20.4% 20.3 20 7 19.4 18.5% 20.0% _ 5.4. 5.4% 6.0 5.8 6.7 /0 5.9% 10.0% • • 0.0% 2009 2010 2011 2012 2013 2014 Health risk status is determined by risk categories: low risk is zero to two risks; medium risk is three to four risks, and high risk is five or more risks. Changes in health status correlate with changes in cost. Individuals with high risks often migrate to having disease and high costs. There is a natural flow of individuals from low risk to high risk to disease to high cost. To contain cost, the goal is to keep the health population healthy and to try to stop the unnecessary progression in the direction of more risks and disease through wellness and prevention efforts. Based on 15 different risk categories. High risk = 5 + Health Risk. Medium Risk Factors - 3 to 4 risk factors. Low Risk Factors - 0 to 2 risk factors. The Population goal is to reduce the number of those at high risk and increase the number those at low risk. In 2014, our high and medium risk populations decreased and our low risk population increased, which indicate our risks are decreasing and our population is at least maintaining if not improving their health status. Int Sery 8 -4 12/07/15 2016 OPERATING BUDGET - CITY OF DUBLIN, OHIO Internal Service/ Workers' Compensation Fund STATEMENT OF FUNCTIONS The Workers' Compensation Fund has been established to cover the costs associated with the City's Workers' Compensation coverage under a self- insurance plan. Funds are transferred from the General Fund to cover premiums, claims, and third party administration fees associated with the City's Workers' Compensation coverage. NOTES AND ADJUSTMENTS: This budget reflects estimated costs for the City's Self- Insurance Workers' Compensation coverage which includes expected medical expenses and compensation associated with work - related injuries and illnesses from January 1, 2016 - December 31, 2016. This budget also reflects estimated fees for excess workers' compensation insurance coverage and volunteer insurance coverage. Int Sery 8 -5 12/07/15 2Q16 OPERATING BUDGET - CITY OF DUBLIN, OHIO Workers' Comp, Self ins, City Manager Human Resources 2014 2015 2015 2015 2016 Actual Budget Revised Budget Estimate Budget 103.1120 Other Expenses 2309 Third PartyAdmin, 19,884 52,600 52,600 19,000 46,650 2363 Claims 83,345 216,000 313,681 83,000 130,500 2364 Stop Loss Coverage 75,595 94,200 94,200 94,200 85,800 2390 Misc Contractual Service 4,256 6,000 6,000 6,000 6,000 183,080 368,800 466,481 202,200 268,950 TOTALS $183,080 $368,800 $466,481 $202,200 $268,950 2016 OPERATING BUDGET - CITY OF DUBLIN, OHIO Internal Service/ Workers' Compensation Fund BUDGET SUMMARY: 703 -1120 • Account 2309 includes the administrative fee for the self- funded program, independent medical evaluations of injured employees, and administrative fees for the state tail fund. • Account 2363 funds medical and indemnity reserves for prior year claims, and estimated 2016 claims. • Account 2364 includes the required payment to the state guarantee fund and the state fee for a self- insured plan. Also included are the excess coverage premium and volunteer coverage premium. • Account 2390 provides funds for investigation of fraudulent claims. Int Sery 8 -7 12/07/15 2016 OPERATING BUDGET - CITY OF DUBLIN, OHIO Human Resources PERFORMANCE MEASURES: 1) Percent Change in the Number of Worker's Compensation Claims Filed (including annual costs) *As of 91812015 The City collects this information to perform cost comparisons of Self Insured Workers' Compensation system vs. traditional State Funded system costs. This information is also useful in projecting future costs, benchmarking with similar Cities /Municipal operations, City Safety Committee discussion topics and identification of future safety training needs. Annual Self- Insurance Cost Savings FY 2009 -2015 $800,000 $700,000 $600,000 $500,000 $400,000 $300,000 $200,000 $100,000 RE $535,618 $570,479 $443,185 $341,775 8,256 ■ 1 1 1 1,Jr 2009 2010 2011 2012 2013 2014 2015 The reason for the drop in cost savings in 2011 is because the Bureau of Worker's Compensation (BWC) issued a rebate to all "State Funded" BWC programs. Dublin's rebate would have been approximately $342,658 that year. Int Sery 8 -8 12/07/15 FY2009 FY 2010 FY 2011 FY 2012 FY 2013 FY 2014 FY2015* # of Worker's Compensation 35 30 31 25 29 22 19 Claims Total Self Insured Cost $186,951 $161,871 $190,975 $230,135 $223,022 $200,042 $137,891 Percent Change in Insured Cost (22 %) (18 %) 19% 20% (4%) (10 %) (32 %) *As of 91812015 The City collects this information to perform cost comparisons of Self Insured Workers' Compensation system vs. traditional State Funded system costs. This information is also useful in projecting future costs, benchmarking with similar Cities /Municipal operations, City Safety Committee discussion topics and identification of future safety training needs. Annual Self- Insurance Cost Savings FY 2009 -2015 $800,000 $700,000 $600,000 $500,000 $400,000 $300,000 $200,000 $100,000 RE $535,618 $570,479 $443,185 $341,775 8,256 ■ 1 1 1 1,Jr 2009 2010 2011 2012 2013 2014 2015 The reason for the drop in cost savings in 2011 is because the Bureau of Worker's Compensation (BWC) issued a rebate to all "State Funded" BWC programs. Dublin's rebate would have been approximately $342,658 that year. Int Sery 8 -8 12/07/15 2016 OPERATING BUDGET - CITY OF DUBLIN, OHIO Fiduciary Funds These funds reflect the cost of reimbursing developers for the cost of installing certain public improvements (water & sewer reimbursement) and for refunding permit bonding fees deposited with the City to ensure completion of a project. A specific agency fund has been established for the collection of taxes on behalf of the Dublin Convention & Visitors Bureau, the tracking of unclaimed funds, the collection and distribution of a building surcharge mandated by State law, and for the agency fund to track the revenue and expenditures of the Central Ohio Interoperable Radio System ( COIRS) originally established between the City of Dublin, the City of Worthington and Delaware County, with the City of Hilliard joining COIRS beginning in 2014. NOTES AND ADJUSTMENTS: Agency 9 -1 12/07/15 Fiduciary Funds Finance Unclaimed Monies 803 -0210 2016 OPERATING BUDGET - CITY OF DUBLIN, OHIO 411L 16�1411 16�1411 16�1411 11 Actual Budqet Revised Budqet Estimate Budqet 2911 Refunds -Gen Unclaimed Checks 26,769 0 795 795 795 2912 Refunds -Gen Unclaimed Payroll 1,833 0 0 0 0 2913 Refunds - Unclaimed Income Tax 79,673 0 25,000 25,000 25,000 2914 Refunds - Conditional Occupancy 19,913 0 0 0 0 TOTALS $128,188 $0 $25,795 $25,795 $25,795 Dublin Convention and Visitors Bureau 804 -0211 Payment to Dublin Convention 2824 & Visitors Bureau 665,507 500,000 731,051 731,051 765,000 2910 Refunds 0 0 0 0 0 TOTALS $665,507 $500,000 $731,051 $731,051 $765,000 Agency Fund 805 -0210 502,000 2304 Sewer Tap Paybacks 2910 Refunds 2914 Refunds - Conditional Occupancy 2915 Refunds -BD of Bldg Stds -Res 2916 Refunds -BD of Bldg Stds -Comm 2917 Refunds- Park/CRC Deposits 2918 Refunds -DCRC Sea Dragons 2919 Refunds - Theatre Admission 2921 Refunds - Vendor Bonds 548,936 405,000 502,000 502,000 420,000 81,916 57,000 57,000 57,000 57,000 387,800 200,000 305,000 305,000 250,000 5,289 4,500 5,212 4,500 4,500 15,089 15,500 16,476 15,500 5,000 59,903 55,000 51,500 65,000 55,000 0 500 500 0 0 0 0 2,500 2,500 2,500 500 0 1,000 1,500 1,500 2922 Refunds -DCRC Dolphins 5,340 0 0 0 0 2923 Refunds - Washington Twp 5,040 7,500 8,900 8,900 7,500 2925 Refunds - School Programs 22,636 0 0 0 0 TOTALS $1,132,449 $745,000 $950,088 $961,900 $803,000 Central Ohio Interoperable Radio System (COIRS) 807 -1210 2310 Utilities 3,353 5,000 6,647 5,000 6,500 2345 Legal Services 7,891 7,900 13,841 12,800 6,000 2349 Professional Services 1,470,846 0 732,235 660,815 34,500 2351 Maintenance of Equipment 141,445 70,000 5,241 5,200 177,900 2360 Insurance and Bonding 7,526 8,000 8,000 8,000 12,000 2910 Refunds 0 0 0 0 270,500 2990 Contingencies 0 0 0 0 0 TOTALS $1,631,061 $90,900 $765,964 $691,815 $507,400 9 -2 2016 OPERATING BUDGET— CITY OF DUBLIN, OHIO GLOSSARY OF TERMS While not inclusive, this glossary is provided to assist the reader with definitions of some unfamiliar terms used in the budget document. Accrual Basis — a basis of accounting in which transactions are recognized at the time they are incurred or obligated, rather then when cash is received or spent. Agency Fund - a type of fiduciary (trust) fund used to account for assets held by the City as an agent for individuals, other governments and /or other funds. Appropriation — authorization from the legislative authority (City Council) to expend funds for a specific purpose or category of purposes. Appropriations are for the current fiscal year and lapse at the end of the fiscal year if not obligated for a specific purpose. Balanced Budget — occurs when planned expenditures equal anticipated revenues. Bond — a written promise to pay a specified sum of money, called the face value or principal amount, at a specified date or dates in the future called the maturity date(s), together with the periodic interest at a specified rate. Note: The difference between a note and a bond is that the latter runs for a longer period of time and requires greater legal formality. Bond Rating — a measure of the City's credit - worthiness determined by established outside agencies by reviewing the City's financial viability and practices. A high bond rating results in favorable interest rates when the City borrows funding for long term capital projects. 10 -1 Budget — the financial operating plan for a given time period which provides estimates of expenditures and revenues for that time period and outlines the assumptions under which those estimates were made. Budget Amendment — a formal change of budgeted appropriations requiring legislative approval. Budget Calendar — the schedule of key dates that are followed in the preparation and adoption of the budget. Budgetary Basis — the basis under which the budget estimates are made. Capital Asset (as defined by the City of Dublin) — tangible property, obtained or controlled as a result of past transactions, events or circumstances, which will benefit the City for a period of more than one (1) year and has a cost or dollar value of $1,000 or more. Capital Outlay — a category of expenditures that includes items greater than a certain value and /or expected to last for greater than a specified time period. Capital Improvements Program (CIP) — issued separately on an annual basis, but in coordination with the operating budget document, the CIP is the five -year plan for infrastructure and other long term investments such as roadways, technology, vehicles, parks, etc. Capital Improvements Tax Fund - represents the 25% of the local income tax collected for the purpose of funding capital improvements. 2016 OPERATING BUDGET— CITY OF DUBLIN, OHIO GLOSSARY OF TERMS Capital Projects Fund - used to account for the financial resources to be used for the acquisition or construction of major capital facilities other than those financed by Proprietary Funds and Trust Funds. Capital Project — a major construction, acquisition, or renovation activity that adds value to or significantly increases the useful life of the government's physical assets. Cash basis — a basis of accounting or budgeting in which transactions are recognized only when cash is increased or decreased. Cemetery Fund - a fund provided to account for revenue received from the sale of cemetery lots and interment fees. Expenditures are restricted to the maintenance of the City's cemeteries. Cemetery Perpetual Care Fund - established in order to set aside funds so that when all the City's cemetery burial lots are sold, funds remain to properly maintain all cemetery lots in perpetuity. City Charter — a document ratified by a vote of the people that outlines the guidelines and policies under which a city will operate. COIRS - Central Ohio Interoperable Radio System (CCIRS) originally established between the City of Dublin, the City of Worthington and Delaware County. The City of Dublin merged its four channel trunked radio system with the City of Worthington's three channel conventional radio system and interconnected with the Motorola P25 master site located in Delaware County. Council- Manager Form of Government — the form of government in which an elected City Council hires a professional 10 -2 city manager to serve as the chief administrative official for the City, as opposed to an elected mayor. Contingency — a budgeted reserve set aside for emergencies or unforeseen expenditures not otherwise included within the budget. Cost of Services Study — study conducted each year to determine the fees to be charged for various programs and services throughout the City. This study is a comprehensive review of the allocation of City costs to all City programs to ensure that fees charged accurately reflect the costs associated with provision of that service or program. Debt Service — payment of principal and interest on borrowed funds according to a predetermined schedule. Debt Service Fund — used to account for resources set aside to fund debt service and actual principal and interest payments. DEC - the Dublin Entrepreneurial Center (DEC) was launched in March 2009 as a partnership between the City of Dublin and TechColumbus. The DEC is located at 565 Metro Place South and provides services and promotes an environment for potential entrepreneurial and technology development resulting in more new businesses and job creation in Dublin and the Columbus region. Dublin Convention and Visitors Bureau Fund - accounts for 25% of the tax imposed on establishments that provides sleeping accommodations for transient guests and is due to the Dublin Visitors and Convention Bureaus as required by state law. 2016 OPERATING BUDGET— CITY OF DUBLIN, OHIO GLOSSARY OF TERMS Employee Assistance Program (EAP) — a healthcare benefit for employees designed to assist with counseling to address significant life problems. Employee Benefits Self- Insurance Fund — includes monies received from other funds as payment for providing medical, dental and vision benefits. The Employee Benefits Self- Insurance Fund may make payments for service provided to employees, for reimbursements to employees who have paid providers, to third party administrators for claim payment or administration, for stop -loss coverage, or any other similar purposes. Encumbrance — the commitment of appropriated funds to purchase an item or service; to encumber funds means to commit them for a specified future expenditure. Enforcement and Education Fund - provided to account for revenue received from penalties assessed in accordance with violations involving Section 4511.19, Ohio Revised Code. Expenditures are restricted to educating the public of laws governing the operation of a motor vehicle while under the influence of alcohol and other information relating to the operation of a motor vehicle and the consumption of alcoholic beverages. Enterprise Fund - used to account for operations that are financed and operated in a manner similar to private business enterprises - where the intent is the costs of providing goods or services to the public on a continuing basis be financed or recovered primarily through user charges. Expenditure — the payment for goods or services; in a cash — based budget such as the City of Dublin's, expenditures are recognized only when the cash payment 10 -3 for the cost of goods received or services rendered is made. Federal Emergency Management Agency (FEMA) — an agency of the federal government charged with the responsibility of preparing for, protecting against, responding to, recovering from and mitigating all hazards. Fiduciary Fund — any fund held in a fiduciary capacity, ordinarily as agent or trustee. Also called Trust and Agency Funds. Fiscal Year — the twelve -month period designated as the operating year for accounting and budget purposes; in the case of the City of Dublin, January 1 — December 31, or calendar year. Full — Time Equivalent (FTE) — represents an employee working a standard 40 -hour workweek, or its equal in terms of hours comprised of more than one employee. Fund — the basis on which the governmental accounting system is organized; an independent financial and accounting entity with a self - balancing set of accounts in which transactions relating to resources, expenditures, assets and liabilities are recorded. Funds are established to account for the use of restricted revenue sources and to carry on specific activities. Fund Balance — amounts shown as fund balance represent monies which remain unspent after all budgeted expenditures have been made. 2016 OPERATING BUDGET— CITY OF DUBLIN, OHIO GLOSSARY OF TERMS General Fund — the general operating fund used to fund public services used to account for all financial resources except those required to be accounted for in another fund. General Obligation Debt — debt backed by the full faith, credit and taxing power of a government. General Obligation Debt Service Fund — accounts for the accumulation of resources and payment of general obligation bond principal and interest from governmental resources. Governmental Accounting Standards Board (GASB) — the independent agency established under the Financial Accounting Foundation in 1984 as the official body designated to set accounting and financial reporting standards for state and local governments. Governmental Funds — a generic classification used by the GASB to refer to all funds other than proprietary and fiduciary funds. The General Fund, special revenue funds, capital project funds, and debt service funds are types of funds referred to as "governmental funds." Grant — a contribution by a government or other entity to support a particular function. Home Rule — the term used to describe the powers of municipal corporations operating under a charter which provides for or authorizes a method of procedure in the passage and publication of legislation, the making of improvements, and the levying of assessments differing from the method prescribed by general law, may pass and publish such legislation, make such improvements, and levy such assessments under the general law or in 10 -4 accordance with the procedure provided for or authorized by its charter. Hotel Motel Tax Fund — fund into which taxes derived from hotel room stays (bed taxes) are deposited; this fund accounts for 75% of the tax imposed on establishments that provide sleeping accommodations for transient guests. Expenditures are restricted to the advancement of cultural development, beautification of public property, improvement of the historic district and any other project or expenditure which would enhance the City's appeal to visitors and tourists. ICF - The Intelligent Community Forum (ICF), a New York -based think tank dedicated to studying the use of information and communications technology to create the community of the 21st Century. The Intelligent Community Lifetime Achievement Award is given by ICF's founders to those who quietly and tirelessly dedicate their careers to improving their communities in ways that exemplify the global Intelligent Community movement. Income Tax Revenue Sharing Fund — fund into which income taxes to be shared with Dublin City Schools in conjunction with certain economic development agreements are deposited for payment to the schools. Infrastructure — the physical assets of a government, including but not limited to public buildings, streets, curbs and traffic control devices, water and sewer facilities, and parks and public lands. Internal Service Fund - used to account for the financing of goods or services provided by one department or agency of the City to other departments or agencies 2016 OPERATING BUDGET— CITY OF DUBLIN, OHIO GLOSSARY OF TERMS on a cost - reimbursement basis. Charges are intended only to recoup the total cost of such services. Lapse of Appropriation — the expiration of appropriation authority at the end of the fiscal year if it is neither expended nor encumbered for a specific purpose. Law Enforcement Trust Fund - accounts for all cash or cash proceeds that are a result of contraband property seizures and forfeitures of property. Major Funds - Many local governments manage and account for their financial activities in a limited number of funds -- designated as major funds as recommended by the GASB. Mandatory Drug Fine Fund - includes revenue from mandatory fines imposed for drug offense convictions in accordance with Section 2925.03, Ohio Revised Code. Expenditures are restricted to law enforcement efforts pertaining to drug offenses. Mayor's Court Computer Fund — represents an additional fee collected for computerization of the Mayor's Court in accordance with Ohio Revised Code Section 1901.261. Merchandising Fund - fund for receipts from sales of Dublin- related merchandise and related costs. NECC - the Northwest Emergency Communications Center ( NRECC) is the primary public safety dispatch center for the City of Dublin, City of Hilliard, Washington Township and Norwich Township. Located inside the Dublin Justice Center, NRECC was formed in October 2013 when Dublin began providing dispatching services for Norwich Township 10 -5 Fire and became the primary 9 -1 -1 answering point for all of Hilliard. Dispatching for Hilliard Police started in January of 2014. Operating Expenditure — costs of personnel, materials, services and equipment required for a City unit to function. Operating Revenue — income received by the government to pay for ongoing operations, including items such as taxes, fees for services, investment earnings, grant revenues, etc. Operating Transfer — an amount moved from one fund to another to support the funding of services in the recipient fund. Parkland Acquisition Fund — created to account for property taxes and development fees collected for the purpose of funding acquisition of recreational facility sites, open space, and /or parkland. PCI - The Pavement Condition Index (PCI) provides a numerical rating for the condition of road segments within the road network, where 0 is the worst possible condition and 100 is the best. Performance Measurements — any systematic attempt to learn how responsive a government's services are to the needs of the residents through use of standards, workload indicators, etc. Permissive Tax Fund - accounts for permissive tax fees received in addition to the motor vehicle license tax. Expenditures are restricted to construction or permanent improvements of the streets and state highways within the City. Personal Services — a category of expenditures that represents the amounts 2016 OPERATING BUDGET— CITY OF DUBLIN, OHIO GLOSSARY OF TERMS paid for all costs associated with personnel, including wages and benefits paid by the City. Policy — a guiding principal which defines the underlying rules which will direct decision - making processes. Program — a group of related activities intended to accomplish a specific objective. Recreation Fund - created to account for revenues and expenditures for parks and recreation programs and activities, including the Community Recreation Center. Reserve — funds set aside that are earmarked for a specific future use. Revenue — sources of income received during a fiscal year, operating transfers from other funds, and other financing sources such as the proceeds derived from the sale of fixed assets. Safety Fund - accounts for revenues and expenditures for the operations of the City's Police Department. Major revenue sources are property taxes and subsidies from the General Fund. Service Payment — payment made in lieu of real estate taxes for purposes of retiring debt for improvements in a designated tax - increment financing (TIF) district. Sewer Fund - provided to account for capacity charges for connecting into the sewer system and the costs associated with the maintenance and repair of the City's sewer lines. Special Assessment Debt — debt issued for a specified purpose and based on collection of taxes levied against a pre- determined set of properties for that purpose. w. Special Assessment Debt Service Fund - provided to account for the accumulation of resources and payment of special assessment bond principal and interest from special assessment levies with governmental commitment. Special Revenue Fund - used to account for the proceeds of specific revenue sources (other than expendable trusts or major capital projects) that are legally restricted to expenditures for specified purposes. State Highway Improvement Fund - provided to account for the allocation of revenues derived from motor vehicle license fees and gasoline taxes. Expenditures are restricted by state law to maintenance and repair of state highways within the City. Street Maintenance and Repair Fund - provided to account for the allocation of revenues derived from motor vehicle license fees and gasoline taxes. Expenditures are restricted by state law to maintenance and repair of streets within the City. Swimming Pool Fund- includes revenues and expenditures for outdoor swimming pool programs and activities at both outdoor facilities, excluding the capital cost of the swimming pool. Tax - increment financing (TIF) - A method used for funding public improvements whereby real estate tax revenue increases resulting from those improvements are directed toward paying for those improvements. Transfers — An appropriation to or from another fund. A transfer is the movement of money from one fund to another to wholly or partially support the functions of the receiving fund. 2016 OPERATING BUDGET— CITY OF DUBLIN, OHIO GLOSSARY OF TERMS Unencumbered Balance — the remaining balance within a fund that is not obligated for any other purpose. User Fee (or charge) — the payment of a fee for direct receipt of a public service by the party who benefits from the service. Water Fund - provided to account for the collection of a user surcharge, permit fees and the costs associated with the maintenance and repair of the City's water lines. Workers' Compensation Self - Insurance Fund — fund for the accumulation of funds to provide for payment of claims and other costs associated with the City's self- insured workers compensation program. 10 -7 THIS PAGE LEFT BLANK INTENTIONALLY I ofDublin h' City of Dublin Memo re. Preparation of the 2016 Operating Budget August 17, 2015 Page 2 of 7 Due to the importance of the City's income tax revenue, collections are monitored on a daily basis. The Department of Finance continuously monitors economic conditions and trends to determine the on -going reasonableness of the income tax revenue projections. Another key financial indicator for the City is its' General Fund balance. The General Fund balance is a key component to the financial health and stability of the City. The City's policy is to maintain a year -end balance equal to or greater than 50% of the General Fund expenditures, including operating transfers. Due to an advance of $22.6 million from the General Fund to the Capital Construction Fund during the second quarter of 2015 for the Riverside Drive realignment, Riverside Drive /SR 161 Roundabout, and Riverside Drive park project, the fund balance declined to 60.8% of our estimated General Fund expenditures. However, this advance will be repaid within the next few months with bond proceeds. Had the advance not been necessary, the fund balance would have been 95% of the anticipated 2015 General Fund expenditures. This level of fund balance is necessary as we continue funding major improvements throughout the City. We will continue to make significant advances from the General Fund to various TIF funds for infrastructure improvements throughout the City. This allows the City to take advantage of opportunities as they arise and fund infrastructure improvements before TIF revenues are generated. The expectation is that these advances will be repaid to the General Fund over the 30 -year life of each TIF. As is the case each year, Division budgets should be prepared with the continued focus on providing excellent services to our customers in the most cost effective and efficient manner, and with City Council's 2014 — 2015 adopted goals in mind. My priorities are as follows: 1. Fiscal Health of the City — A continued focus on economic development is vital in order to have the financial resources needed to continue providing excellent services, maintaining and improving our infrastructure, and providing for new amenities. Economic development programming is essential to our relationship with our business community and the effort to retain, expand and create new businesses — and jobs. I am willing to accept some additional programming in the following areas on a limited and incremental basis: a. One additional Economic Development Administrator — Assign one Administrator to West Innovation District (International engagement), one to legacy office parks (DEC) and one to Bridge Street District (Historic Dublin). Economic Development Director with continued support of consulting team focused on attraction efforts. b. Beta test increased recreational programming focused on corporate residents and their employees. This not only creates a healthier community, but contributes to the overall "connection" that our companies have with the City. In today's competitive environment, this connection to the community may help influence their decision to keep their business here. Additionally, the City is fortunate to have amenities, such as the Scioto River, which provide tremendous opportunities beyond the traditional municipal recreation services. Leveraging these amenities and providing new opportunities to our residents (both individual and corporate) will strengthen the affinity people have for Dublin. 2. Public and employee safety — Insuring our safety forces and all our employees are properly equipped and trained to provide for the safety of our public, generally, and our employees, Memo re. Preparation of the 2016 Operating Budget August 17, 2015 Page 3 of 7 specifically. I believe our current levels of spending provide adequate funding to meet this requirement. 3. High quality services — As recognized by our past and most recent surveys of our citizens, Dublin ranks among the highest in the nation relative to our service levels. I expect our level of service to be maintained at this level. Therefore, I expect a status quo budget among our traditional program levels. 4. Infrastructure - Implement the City's Capital Improvement Budget on time and within budget, while maintaining the City's infrastructure. Council will likely approve a very aggressive capital budget. Our operating budget must ensure the appropriate amount of consulting services to support this effort. Staff changes in recent years should adequately cover in -house needs for oversight and maintenance of our existing infrastructure. 5. Leverage technology - Leverage the use of technology, namely information technology support into our daily operations and in our strategic decision making. My key areas of concern are protecting our data; defending our systems; and launching those new software systems in a realistic deployment scheme. 6. Community engagement and forward planning - Key planning efforts have been identified by City Council for execution: Bright Road Area Plan; Southwest /Tuttle Crossing Area Plan (Haydon Run Corridor Plan); Single Family Housing Study; 33 Corridor Joint Planning Process; Dublin- specific Transit Plan; Aging in Place; and updating the Form Based Code for the Bridge Street District. 7. Professional development — Repeat the dollars previously budgeted for professional development. Complete the first generation of leadership development and training. Be open to some expansion of travel /training for professional development, which should be closely monitored by Department /Division Heads. 8. Celebrate and engage our cultural diversity — The City's' diversity is mostly rooted in the Asian communities. We are doing business focused events with the Japanese, Chinese, Korean and Indus communities in 2015. We need to expand on these opportunities in 2016. We also need to create opportunities to engage our residents in these communities. I am open to incremental programming suggestions in this area. 9. Continuous improvement —We will fund a consultant to provide LEAN and Six Sigma training, facilitation, and advice. We will provide additional training to develop black belts or efforts towards obtaining black belt qualification. We will build a LEAN /Six Sigma — continuous improvement environment. With the guidance provided above and based on current revenue and expenditure estimates and in consideration of the Financial Management Policies of the City, the 2016 Operating Budget requests should reflect no increase as compared to the 2015 Operating Budget. As the City continues to transition from a rapidly growing community to a more stable community with controlled growth, there is a greater emphasis on maintaining the City's current assets. While Memo re. Preparation of the 2016 Operating Budget August 17, 2015 Page 4 of 7 we have indicated that there should be no increase as compared to the 2015 Operating Budget, we encourage departments to bring forward new initiatives that support the City Manager's priorities for the upcoming year as well as funding requests that may be necessary in order to address areas of needed maintenance in the upcoming year. A detailed explanation for these requests should be provided as part of the budget documentation. At this time, the Finance and Human Resources Department are evaluating the non - bargaining unit increases for 2016 as well as the cost for health insurance for all city employees. Therefore, the request for no increase applies only to non - personnel costs. As it pertains to staffing, the operations of each Department /Division should continue to focus on utilizing the City's resources effectively and efficiently while providing high quality services. Staff are asked to review staffing levels to determine staffing needs. Regardless of whether the economic times are good or bad, these evaluations are and should be an ongoing process moving forward. As positions become vacant, we will continue the process of completing an evaluation to determine the level of need for staffing. The following guidelines have been set to aid you in preparing your 2016 Operating Budget requests. Personnel • Any new position requests will require a compelling justification that supports the priorities outlined for 2016 and will be reviewed by the City Manager's Office and the Finance Department for inclusion in the Operating Budget. Departments should meet with and discuss their requests for new staff with their Human Resources Business Partner prior to submitting the request as part of the Budget process. This will provide HR an opportunity to evaluate the position being requested as well as determine the proper salary range. If additional staffing is needed due to increased activity that may not be ongoing in nature, please consider requesting an increase in funding for contractual services. Like new position requests, justification for additional contractual service funds should be provided. • The budget process will provide an opportunity to reevaluate the current vacancies. Salaries reflect current available information as of July 31, 2015. This will serve as the base for any salary adjustments. As previously mentioned, the potential salary adjustments for all non - bargaining unit members is currently being evaluated. Salaries for all bargaining units will reflect increases based on their current contracts. Overtime should continue to be closely managed and reduced whenever possible. Training /travel requests should be submitted with a "zero- based" approach and should be focused on local opportunities, including webinars, necessary training for licensing, certification, and needs to implement City Council goals. Operating Expenses Memo re. Preparation of the 2016 Operating Budget August 17, 2015 Page 5 of 7 Department /Division Managers should continue to evaluate the services they provide and their associated costs and delivery methods. This is best achieved by managers engaging all levels of staff in these discussions. The goal of this input is to actively engage those most directly involved in delivering the services to help identify more cost - effective and efficient ways to deliver City services and programs. Also, as part of our continued branding alignment, work units should evaluate their operations and how they coincide with other operations and how we can best utilize our resources, avoid duplication of services and more effectively identify the City as one unit. Additionally, the impact of future capital improvement investments per the City's Five Year Capital Improvements Program (CIP) on operating expenditures should be considered. Review of Budget Proposals The Department of Finance will schedule meetings with each Department Director and the City Manager to discuss their operating budget proposals. At the conclusion of these meetings, the Department of Finance will provide all work units with any recommendations for targeted budget modifications. The other portions of the budget process will remain the same as in previous years. 2016 Budget Assumptions Salary and Benefits The Department of Finance will provide the salary and benefits expenses for currently authorized and funded full -time and permanent part -time staff. The Department of Finance is in- process of updating these numbers for 2016 in HTE. The salaries (account 2110) amount is detailed on the miscellaneous information screen in HTE and represents existing budgeted staff (filled and vacant) and should not be revised. The employer contribution for health insurance premiums along with other benefit information has, or will be, updated and entered for the staff listed above (account 2120). Seasonal staff wages (account 2112) and overtime wages (account 2111) are left blank for you to calculate. Note that only those employees who will be on the City's payroll should be included in the calculation for seasonal wages (account 2112); individuals hired through an employment agency or independent contractors should be budgeted as miscellaneous contractual services (account 2390). You will need to adjust employee benefits (account 2120) based on total amounts reflected in accounts 2111 and 2112. Please add these amounts as a separate entry on the miscellaneous entry screen (F8) (do not change the amounts already shown on this screen). When updating the screen (F7), the additional amount will be added to the total. Retirement contributions and Medicare are calculated at 15.45 %; health and life insurance are not applicable. Utilities The Finance Department will work with staff in Facilities to prepare budget estimates for utility costs. Budget Dead lines Memo re. Preparation of the 2016 Operating Budget August 17, 2015 Page 6 of 7 All final 2016 Operating Budget information should be entered online and supporting documentation submitted to Finance by Tuesday, September 8, 2015. Supporting Documentation Please provide detailed information for your budget requests. Providing detailed information about the basis for your recommendations will assist in making the budget committee discussions more productive. This detail is also beneficial when approving requisitions. Please send all supporting documentation to ]oAnna Clark, Administrative Assistant in Finance. Each work unit should review and update the front page of its budget section(s), which includes the Statement of Functions, Objectives and Activities, and Personnel Data, as well as the budget detail. Please remember to update these pages to correspond with your budget requests. These forms will be emailed to you. Performance Measures The 2013 Operating Budget was the City's first budget document to include performance measures. We are anticipating that additional measures will be included over time, and established measurements will be refined as we move forward. Measurements should reflect a linkage between performance and budgeting. Our goal is to include measurements that are meaningful to Managers and Staff, City Council, and the residents. Performance measures are compiled through the City Manager's Office. Contact Kyle Kridler with questions or concerns. H 7 Online Entry Refresher Training If you have additional questions, Finance staff is happy to provide more information about budget submissions, including HTE online entry. Please let Melody Kennedy know if you would like to schedule a meeting for this purpose, or if you have any budget questions. Your diligence in the budget process is a vital step in guaranteeing that we accomplish our goals. As you prepare your budget requests, please do not hesitate to contact Finance with any questions. 2016 Operating Budget Reminders To assist you in formulating your 2016 Operating Budget, the following are a few reminders to provide some direction as to where and how to budget for certain expenditures. These notes are intended to add consistency to how some items are budgeted across all departments and divisions. • Any individuals hired through a temporary agency or independent contractors should be budgeted under the line item for miscellaneous contractual services (ending in "2390 ".) Only temporary employees of the City (on our payroll) should be paid under other wages (ending in "2112 ".) • Any clothing for employees, including shirts of any kind, should be budgeted as uniforms /clothing (ending in "2140'). Please include in your budget documentation a list of what apparel you plan to purchase and for which employees. (Apparel purchases should be limited to those employees for whom identifying apparel is necessary for the job function). Memo re. Preparation of the 2016 Operating Budget August 17, 2015 Page 7 of 7 T- shirts for volunteers, program participants, etc., should be budgeted as operating supplies (ending in 2420). • Budget ads under advertising (ending in "2370') rather than printing /reproduction (ending in "2380'). • If you would like to add new accounts to budget items, please call to discuss with Melody Kennedy. Finance will create these accounts for you. • As in 2015, training allocations by job type will not be used in the formulation of the 2016 Operating Budget. Instead, proposals for training should reflect necessary training to maintain current certifications and /or licenses, or be necessary to the continued delivery of high quality services. As indicated earlier, training opportunities that do not require travel and /or overnight accommodations should be emphasized. • Please provide as much detail as possible in the miscellaneous screen (F8). This detail is used to determine if an item has been budgeted when approving requisitions and may eliminate some questions during this process.