Ordinance 086-15Dayton Legal Blank, Inc.
Ordinance No. 86-i5
RECORD OF ORDINANCES
Passed
AN ORDINANCE ESTABLISHING THE LOCATION
AND AMOUNT OF CASH ON HAND FOR CHANGE
FUNDS, AND DECLARING AN EMERGENCY
Form No. 30043
20
WHEREAS, business transactions occur in a variety of locations, which require cash
on hand to complete the transaction and minimize the inconvenience to the public; and
WHEREAS, Ordinance 37 -13 previously established the authorized locations and
amounts for change funds; and
WHEREAS, it is necessary to add an additional amount to the change fund in the
Planning Department to meet their needs for processing fee transactions; and
WHEREAS, the change fund authorized for the Streets & Utilities Division can be
eliminated.
NOW, THEREFORE, BE IT ORDAINED by the Council of the City of Dublin, State of
Ohio, of its elected members concurring, that:
Section 1. Change funds for conducting City business be maintained in the following
locations for the purposes indicated:
Finance
General fees
$70.00
Court Services
Court fees /costs
100.00
Planning
Garage Sale Permits
100.00
Building Standards
Building fees
75.00
Police
General fees
100.00
After hours collection
for Court Services
75.00
Recreation Services
Recreation programs
650.00
North Outdoor pool
800.00
South Outdoor pool
800.00
Community Relations
Merchandise Sales
50.00
Section 2. Temporary change funds needed for Special Event activities may be
established throughout the year. These change funds will only be maintained during
the event and the monies will be re- deposited upon its conclusion.
Section 3. The Director or designee will be responsible for maintaining and
reconciling the change funds on a daily basis. Receipts collected shall be deposited
intact daily with the Finance Department or the City depository.
Section 4. The change funds are to be used to make change only and not for
payment of petty cash items.
Section 5. There be established a petty cash fund in the amount of $200.00, which
will be maintained by the Finance Department for the purpose of reimbursing
employees for out -of- pocket expenses up to $20.00 per Administrative Order.
Section 6. This ordinance is declared to be an emergency ordinance necessary for
the immediate preservation of the public peace, health, safety or welfare, and for the
further reason that adequate change funds are needed for efficiency of daily
operations in the various locations throughout the City. This ordinance shall therefore
be effective upon passage.
Passed this .!7± day of 2015.
�A4or - Presiding Officer
ATTEST:
Clerk of Council
Office of the City Manager
5200 Prkway* City of Dublin Phone: 614 - 1410.4 0 • Fax:h6 14 -04 10 -449 0 43017-1090
To: Members of Dublin City Council
From: Dana L. McDaniel, City Manager
Date: November 12, 2015
Initiated By: Angel L. Mumma, Director of Finance
Summary
Memo
Re: Ordinance No. 86 -15 - Establishing the Location and Amount of Cash on Hand for
Change Funds
In order to accommodate more efficient and effective cash handling procedures in the Planning
Department, staff proposes an increase in the amount of cash held in the Department's change
fund. Currently, the change fund contains $50. Normal daily cash collection activity from permit
fees exhausts the available small- denomination currency for making change, requiring staff to
make extra trips to the bank to make change.
From a customer service standpoint and to provide for more efficient use of staff time, staff
proposes to increase the amount of change held at the Planning office to $100. This level should
provide sufficient change to accommodate change requirements for cash collection activities.
Also, in Ordinance 37 -13, a cash drawer for the Streets and Utilities Division was authorized. It
was determined that this cash drawer was not needed, so the drawer was eliminated and the
money paid back into the City Finance Department. Staff recommends that the authorization for
the cash drawer for Streets and Utilities be deleted from the legislation authorizing the
establishment of cash drawer funds.
Recommendation
Staff recommends passage of Ordinance 86 -15 by emergency at the second reading /public hearing
on December 7, 2015 in order to have it effective immediately, ensuring that sufficient funds are
available in the Planning Department as soon as possible.