70-03 OrdinanceRECORD OF ORDINANCES
Ordinance No.
~n~.
70-03 Passed , 20
AN ORDINANCE TO ACCEPT THE LOWEST/
BEST BID FOR THE
SOUTHWEST AREA TRAFFIC CALMING PLAN -PHASE 4 PROJECT
AND DECLARING AN EMERGENCY
WHEREAS, after advertising, receiving and opening bids on June 3, 2003 bids were
received for Southwest Area Traffic Calming Plan -Phase 4 project; and
WHEREAS, Council has determined that the lowest and best bid for said project is from,
Columbus Asphalt Paving Company in the amount of $728,635.83; and
WHEREAS, Council has determined that there may be a legitimate need to declare the
relocation of the utilities in connection with the above-referenced project as a "single
source" procurement, for reason that the company owning the utilities in question has the
exclusive rights to relocate such utilities; and
WHEREAS, it is in the best interest of the City to execute this contract as soon as
possible so that construction may commence immediately.
N0,~3'HEREFORE BE IT ORDAINED by the Council of the City of Dublin, Ohio,
~~ of the elected members concurring:
Section 1. That the bid from Columbus Asphalt Paving Company in the amount of
$728,635.83 be, and hereby is, accepted.
Section 2. That the City Manager is hereby authorized and directed to execute a
contract with Columbus Asphalt Paving Company for completion of said project pursuant
to the bid specifications and documents on file in the office of the City Engineer.
Section 3. That this Ordinance be, and the same hereby is, declared to be an
emergency measure for the preservation of the public peace, health or welfare of the
residents of this City, and, therefore, this Ordinance shall take effect and be in force
immediately upon its passage.
Passed this day of , 2003.
ayor - residing Officer
AT EST: ~
Clerk of Council
I hereby certify that copies of this
Ordinance/Resolution were posted in the
City of Dublin in accordance with Section
731.25 of the Ohio Revised Code.
Dep Clerk of Council, Dublin, Ohio
Office of the City Mana er
5200 Emerald Parkway • Dubin, OH 43017
CITY OF DUBLIN Phone: 614-410-4400 • Fax: 614-410-4490
Memo
To: Members of the Dublin City Council
From: Jane S. Brautigam, City Manager
Date: June 18, 2003
Initiated By: Paul A. Hammersmith, P.E., Director of Engineering/City Engineer ~
Kenneth B. Richardson, P.E., Assistant Director ofEngineering -Design
Re: Southwest Area Traffic Calming Plan -Phase 4
Bid Acceptance Ordinance
Ordinance No. 70-03
Summary:
On June 3, 2003 three (3) bids were received and publicly opened and read for the Southwest Area
Traffic Calming Plan -Phase 4 project. A summary of the bids is shown on the attached bid tabulation.
All bids have been reviewed by Division of Engineering staff. The engineer's estimate for this project is
$760,000. These improvements, as depicted on the attached exhibit, consist of constructing traffic circles
at the intersections of Rings Road with Wilcox Road and Rings Road with Brighton Hill Lane, and
providing landscape treatments at the intersection of Rings Road with Norn Street.
Columbus Asphalt Paving, Inc. of Columbus, Ohio, submitted the lowest and best bid of $728,635.83,
which is $31,364.17 less than the engineer's estimate. Columbus Asphalt Paving, Inc. successfully
completed in 2001 the Southwest Area Traffic Calming Plan -Phase 2. They also are nearing
completion of the Southwest Area Traffic Calming Plan -Phase 3. They performed well and work was
completed on schedule. As a result, there are no concerns with them performing this project. All
necessary right-of--way and temporary construction easements from adjacent property owners have been
appropriated.
Previously, Council expressed concerns about the conformance of the various phases of the Southwest Area
Traffic Calming Plan with the adopted tree preservation requirements of the City. Staff has reviewed the tree
preservation plan for all six phases of the Southwest Area Traffic Calming Plan project. The Tree
Preservation Ordinance states that protected trees are trees that are at least 6-inch diameter breast height. In
essence, the Ordinance states that the total number of caliper inches of replacement trees for a site shall equal
or exceed the combined diameter of the protected trees removed and that the trees should be of a deciduous
species, which are indigenous to the region, and the new trees shall not be less than 2 %z -inches caliper. The
City does allow some flexibility to the Ordinance because deciduous healthy trees of this size can be difficult
Memo to Members of Dublin City Council
Southwest Area Traffic Calming Plan -Phase 2
June 19, 2003
Page 2
to locate in large quantities. The City allows a variety of trees, such as evergreens and ornamental trees to be
installed to maintain visual interest and still meet the requirements of the Ordinance.
Based on both office and field research, staff has determined that a total combined diameter of 791-inches of
trees will or have been removed. A combined total of 517-inches are to be or have been installed through
landscape and streetscape efforts. Of this total, 22.5-inches are trees that are 2-'/2 inch diameter and meet the
ordinance as written. The remaining trees are a combination of 2-inch caliper trees and 1-%2 -inch
ornamentals. This total also includes the required street trees, which are required to be 1 3/4-inch diameter.
In addition, 231 evergreens of varying heights have been or will be installed.
Furthermore, the Southwest Area has three parks that have had additional trees planted. The Rings Road
Greenspace, planted in the spring of 2002, added a total of 262 %2 total inches of 1 3/4-inch diameter
deciduous trees. The Balgriffin Disc Golf Course, planted in the fall of 2001, added a total of 90 inches of 2-
inch diameter deciduous trees and 101 evergreens. The Balgriffin/Sandy Corners Park Development Project,
planted in spring of 2003, added a total of 260 inches of 2-inch diameter deciduous trees and 149 evergreen
trees. These three parks have added an additiona1612-'/2 inches of deciduous trees and 250 evergreen trees.
Recommendation:
Staff recommends this ordinance accepting the bid of Columbus Asphalt Paving, Incorporated be adopted
by Council. Emergency action upon adoption is requested to allow the work to commence immediately
and be mostly performed during the more favorable summer weather, and thus be substantially completed
by the final project completion date of October 24, 2003.
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EXHIBIT ~' g~'~', ~~ ~-'~ ~ ~ .
S W TRAFFIC CALMING P H 4- PREPARED BY THE CITY OF DUBLIN,
x DEPARTMENT OF DEVELOPMENT/
~ ~, ~ DIVISION OF ENGINEERING
RINGS ROAD
5800 Shier-Rings Road • Dublin, Ohio 43016-1236
I~ DUBLIN, OHIO Phone (614)410-4600 • Fag (614)761-6506