69-03 OrdinanceRECORD OF ORDINANCES
Rlank_inc
Ordinance No.
69-03
Passed 20
AN ORDINANCE ADOPTING THE 2004-2008 FIVE-YEAR CAPITAL
IMPROVEMENTS PROGRAM
WHEREAS, Section 8.03 (a) of the Dublin City Charter requires the City Manager
to prepare and submit to City Council afive-year capital program in accordance with
the annual budget calendar as authorized by City Council; and
WHEREAS, City Council has received and reviewed the Five-Year Capital
Improvements Program (CIP) for the years 2004-2008; and
WHEREAS, the CIP represents along-term financial plan which establishes
priorities, identifies project costs and phasing, identifies funding sources, and serves
as a planning document for capital improvements; and
WHEREAS, the administration has incorporated in the attached CII' all
modifications as requested by City Council as a result of the CIP budget workshops.
NOW, THEREFORE, BE IT ORDAINED by the Council of the City of Dublin,
State of Ohio, r elected members concurring:
Section 1. That the 2004-2008 Five-Year Capital Improvements Program attached as
an Exhibit be, and hereby is, approved.
Section 2. That this Ordinance shall take effect and be in force on the earliest date
permitted by law.
Passed this ~ day of , 2003
.~
Mayor -Presiding Officer
ATTEST:
Clerk of Council
I hereby certify that copies of this
Ordinance/Resolution were posted in the
City of Dublin in accordance with Section
731.25 of the Ohio Revised Code.
k of Council, Dublin, Ohio
CITY OF DUBLIN
Deputy City Manager/Director of Finance
5200 Emerald Parkway • Dublin, OH 43017
Phone: 614-410-4400 • Fax: 614-410-4490
To: Members of Dublin City Council
From: Jane S. Brautigam, City Manage~~~,,,~~. ~j~~~,
Date: August 11, 2003
Initiated By: Marsha I. Grigsby, Deputy City Manager/Director of Finance
Memo
Re: Ordinance No. 69-03, An Ordinance Adopting the 2004-2008 Five-Year Capital
Improvements Program
SUMMARY:
Ordinance No. 69-03 provides for the adoption of the 2004-2008 Five-Year Capital Improvements
Program (CIP). As a result of the CIP review workshops, modifications as requested by City Council
have been incorporated in the CIP project spreadsheets, project descriptions and the CIP document.
The following provides a recap of the modifications as requested by City Council, any corrections, and
information on questions raised during the workshop sessions.
Administration/Nonmaior Proiects
Utility burial/aesthetic improvements -staff is currently working with Paul Blaeser, Blaeser
Engineering Services, Inc., and a report to City Council will be prepared prior to the end of the year.
• Emergency warning sirens - a motion was approved directing staff to develop a policy that would
require developers to install warning sirens as part of the development process and to develop a plan
identifying the placement of future sirens.
Administration/Maior Proiects
Computer hardware/software -the amounts programmed for cabling have been reduced from
$15,000 per year to $10,000 per year.
The placement of the existing kiosk in the Dublin Community Recreation Center (DCRC) will be re-
evaluated. A meeting with various staff members has been scheduled for August 20 to discuss the
kiosk location and the issues raised with regard to photo ID processing for passes to the DCRC and
the outdoor swimming pool. A follow-up report will be prepared for City Council. No additional
funds will be spent on kiosks until City Council reviews the follow-up report and provides direction
on the use of future kiosks.
A question was also raised on how we identify grant funding opportunities for law enforcement. Lt.
Heinz VonEckartsberg searches federal and state websites, primarily the Department of Justice
website and the Ohio Criminal Justice Services website, for grant opportunities.
Memorandum
August 11, 2003
Page Two
Service/Nonmaior and Maior Proiects
No follow-up information or modifications requested.
Parks and Recreation/Nonmaior Proiects
• Park renovations/improvements - an alternative application, such as "grass pavers" will be evaluated
for the connection between the Community Relations building and the barn located behind the
building.
• Shawan Falls/Indian Run walkway - as requested, a copy of the development plan has been included
in the attached information.
• Campden Lakes Park -additional language has been added to the project description to explain the
deferral of the project by one year. As indicated in the revised project description, the park
development has been deferred so that it can be reviewed in conjunction with the proposed "Conine"
development.
• There was also a discussion about directional signage at Avery Park. Staff will follow-up and
evaluate what modifications can be made.
Parks and Recreation/Maior Proiects
No follow-up information or modifications requested.
Police/Nonmaior and Maior Proiects
No follow-up information or modifications requested.
Sanitary Sewer System/Nonmaior Proiects
• Sewer line oversizing -this project was incorrectly identified on the original spreadsheet as "Sewer
system improvements".
• Sewer line repairs -project number has been modified from AS0401 to ES0701.
Sanitary Sewer System/Maior Proiects
• No modifications were requested. The policy discussion with regard to the extension of sewer lines
to unserved areas is scheduled for September 8, 2003.
Transportation/Nonmaior
Annual sidewalk program -staff will prepare afollow-up report to present to City Council in
October or November. The report will provide additional information on criteria for repairs, levels
of service, pictures of existing conditions, information on possible code changes regarding developer
responsibility for warranties and information on policies for surrounding communities. Liability
issues will also be discussed with the Director of Law.
Memorandum
August 11, 2003
Page Three
Pedestrian tunnels -the specific locations that had previously been identified have been removed.
The funding that was programmed has been maintained. Staff will prepare for a presentation at the
September 15 City Council meeting. Information to be presented will include possible tunnel
locations citywide, the areas that may be served by the possible tunnel locations, including public
facilities, and the estimated costs of the tunnels at the identified locations. The costs will also
include costs associated with providing access to the tunnel locations. We will follow-up with legal
on the City's ability to install an improvement prior to development and be reimbursed by a
developer at a later date. We will also have discussions with the school district to make them more
aware of the impacts they have on our CIP.
TransAortation/Mai or
Southwest area traffic improvements -additional discussion to follow once the traffic study is
complete. Staff will make sure the study looks at a scenario for buildout .
Emerald Parkway -Sawmill Road to Bright Road -the current amounts programmed reflect the
City's share. These amounts may need to be modified if the City administers the project and is
reimbursed by the developer for their share instead of the project being administered by the
developer.
Muirfield Drive/Brand Road intersection improvements -staff will pursue discussions with the
Muirfield Association regarding the donation of land necessary for the intersection improvements.
Hyland-Croy Road/Brand Road intersection improvements -staff will initiate discussions with the
school district concerning the impacts their programming has on the City's CIP.
• Other items -the staff has begun the process to reconvene the Coffinan Park Task Force and
providing an update to City Council on the Tara Hill traffic study.
Water System/Nonmaior and Maior Proiects
No modifications were requested. The policy discussion with regard to the extension of water lines to
unserved areas is scheduled for September 18, 2003.
Stormwater System/Nonmaior and Maior
No follow-up information or modifications requested.
RECOMMENDATION:
Staff recommends that Ordinance No. 69-03 be adopted at the August 18, 2003 City Council meeting.
S:\AA-FA Share\2004-2008 CIP\ORD 69-03 CIP-MEMO to Council.doc
CITY OF DUBLIN
Deputy City Manager/Director of Finance
5200 Emerald Parkway • Dublin, OH 43017
Phone: 614-410-4400 • Fax: 614-410-4490
To: Members of Dublin City Council _
From: Jane S. Brautigam, City Managei`~,~,"c.~.`J• 1~y.gya~w~J
Memo
Date: June 18, 2003
Initiated By: Marsha I. Grigsby, Deputy City Manager/Director of Finance ~~
Re: Ordinance No. 69-03, An Ordinance Adopting the 2004-2008 Five-Year Capital
Improvements Program
SUMMARY:
The administration's proposed Capital Improvements Program (CIP) for 2004-2008 has been prepared
and is submitted to City Council for review.
As in the past, the proposed CIP will be reviewed with City Council at review meetings that have been
scheduled for July 2 and July 9, beginning at 6:30 p.m. in Council Chambers. The agenda for the review
meetings is as follows:
July 2, 2003
Overview 6:30 p.m.
Administration 7:00 p.m.
Service 7:30 p.m.
Parks and Recreation 8:00 p.m.
Police 9:00 p.m.
July 9, 2003
Follow-up items 6:30 p.m.
Transportation 6:45 p.m.
Sanitary Sewer 8:15 p.m.
Water 8:30 p.m.
Stormwater 8:45 p.m.
As we have done in the past few years, the final CIP document will be prepared after the review
meetings and will be submitted to City Council prior to the public hearing on Ordinance No. 69-03
which is scheduled for July 21, 2003.
The information in the attached notebook provides a spreadsheet identifying the proposed project by
category, proposed year for funding and estimated project costs. Project descriptions have been
prepared and follow each spreadsheet. We have also provided several maps that will identify the
locations of projects. Spreadsheets estimating additional operating costs associated with the projects
have also been included where applicable.
The overview information that will be discussed has also been provided. This includes information on
the City's CIP process, including financial guidelines and the administrative processes used in preparing
the proposed CIP, and spreadsheets providing financial information on resources available for capital
projects based on projected income tax revenues and debt service obligations. The overview information
also includes a spreadsheet recapping the proposed projects and their estimated costs to the resources
that are projected to be available during the five-year period.
The Water and Sewer Funds have been reviewed and three different scenarios evaluated with regard to
extending lines to unserved areas.
Memorandum
June 18, 2003
Page Two
RECOMMENDATION:
It is recommended that Ordinance 69-03 be scheduled for a public hearing on July 21, 2003 after the
CIP review meetings have been completed. It is further recommended that a review of the Water and
Sewer Funds for the purpose of evaluating the extension of main lines to unserved areas and the
potential impact on the Funds be scheduled separate from the CIP review meetings.
2004 - 2008
FIVE-YEAR CAPITAL IMPROVEMENTS PROGRAM
CAPITAL BUDGET PROCESS
The City of Dublin has implemented an annual schedule for the preparation and adoption of the Five-Year
Capital Improvements Program (CII') and the Operating Budget, which includes the annual capital budget.
The following time frames are key elements in the annual budget calendar:
First quarter City Council goal setting session(s)
End of March Adoption of goals by City Council
End of June Completion of the Administration's recommended
Five-Year CIP
July/August City Council review of recommended CII'
End of October Completion of the Administration's recommended
Operating Budget
November City Council review of recommended Operating Budget
By December 31 Adoption of Operating Budget and Appropriations
Ordinances by City Council
The Five-Year CII' and the Operating Budget are two critical documents prepared annually. The relationship
between these two documents is summarized by the following points:
Five-Year CIP
• Represents along-term financial plan, including funding sources.
• Establishes priorities and serves as a planning document or blueprint for the City's investment in capital
infrastructure.
• Provides a breakdown of major project costs and phasing.
• Does not appropriate money.
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Operating Budget -Annual Capital Budget
• Appropriates money to implement the first year of the Five-Year CIP.
• Appropriates money to implement a "phase of a major, multi-year project".
• Appropriates money for non-major capital expenditures, including those of a continuing nature (i.e. fleet
and equipment management, computers).
As indicated by the above points, the Operating Budget is the document which authorizes the actual funding
for the major and non-major capital projects.
1-2
08/18/03
S:~AA-FA Share~2004-2008 CIP~2008.doc
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2004-2008
FIVE-YEAR CAPITAL IMPROVEMENTS PROGRAM
FINANCIAL GUIDELINES
The Five-Year CIP establishes the City's blueprint for investments in its capital infrastructure. This
document is used as a tool to help ensure that the City's long and short-term capital investments are
made in the context of careful consideration of the City's needs as well as the resources available to
fund all projects.
The financial guidelines used in the preparation of the CIP will provide assurance that the City can
meet, in a full and timely manner, both our debt service obligations and all the other obligations
competing for the available resources. It is our objective to complete as many needed capital
improvement projects as financially possible while maintaining flexibility and the ability to adapt to
changes as they occur.
There are several key guidelines which the administration utilized in determining the City's fiscal
capacity to complete capital projects over the next five years. These are summarized as follows:
• The five-year plan will be updated annually.
25 percent of the City's 2 percent income tax revenue shall be made available to fund capital
improvements. This allocation is in accordance with Ordinance No. 17-87 and the ballot
language approved by the voters in November 1987.
Of the 25 percent of the total income tax revenues which are utilized for capital
improvements, 60 percent of that amount will be allocated to fund long-term debt, and 40
percent to fund prof ects and capital expenses on a cash basis. The reasons for this guideline
are:
a) It is important to stress that funding projects with long-term debt obligates the
use of public funds for the next 20 years inmost cases. The more long-term
debt which is incurred now significantly reduces the options available to
future City Councils to fund needed projects.
b) The City has determined that paying cash for projects where financially
possible (pay-as-you-go financing) will increase our flexibility in the future.
In utilizing pay-as-you-go financing, revenue prof ections and estimated fund
balances will be reviewed and evaluated to assure that sufficient reserves are
maintained.
c) It is not economical to issue debt for some projects.
d) The estimated life of some projects does not meet the criteria to issue long-
term debt.
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S:WA-FA Share~2004-2008 CIP~2008.doc
• Income tax revenue projections will be conservative. We are projecting a rate of growth in
income tax revenue as follows:
2003 - 3% 2006 - 3%
2004 - 4% 2007 - 3%
2005 - 4% 2008 - 3%
Our philosophy for projecting income tax revenues is to be conservative. These projections
are being used to determine the amount of long-term debt that can be retired using income
tax revenues. To incur substantial long-term debt based upon a high rate of growth could
result in a serious financial strain on the City if those growth projections are not achieved.
Issuing long-term debt, in most cases, will result in debt service payments over a 20 year
period. Issuing long-term debt based on less than conservative growth estimates would not
be a financially sound approach.
• To the degree that the income tax revenue rate of growth exceeds our projections in any
given year, the excess revenue should be utilized to fund projects on a cash basis the
following year. Again, it would not be fiscally prudent to incur long-term debt based upon
income tax projections that were not conservative.
• A minimum of 10% of the estimated revenue in the General Fund will be maintained as a
reserve. The availability of adequate financial reserves or balances that can be used to
address unforeseen contingencies or take advantage of opportunities is a critical element in
evaluating financial strength.
• A significant portion of the prof ects included in the CIP will be paid for using cash reserves.
• Since a significant portion of the debt outstanding and future capital improvements are utility
(water and sewer) related, the systems' user fees and capacity charges (tap permits) will
continue to be evaluated. Water related improvements will be programmed based on the
Water Fund's available cash reserves and estimated annual revenues. The repayment of the
Ohio Water Development Authority loan for the Upper Scioto West Branch Interceptor will
be retired utilizing the Sewer Fund's available cash reserves and estimated annual revenues.
Every effort will be made to structure the debt service obligations for utility infrastructure
improvements in such a manner as to utilize the Sewer Fund and Water Fund available cash
reserves and estimated annual revenues to the fullest and thereby reducing or eliminating the
dependency on income tax revenues.
• The maximum amount of debt to be issued is 10 percent less than the estimated maximum
amount of debt that can be supported by the income tax revenue allocated as available for
annual debt service obligations, see page 3-2. This guideline provides an additional buffer in
the event that income tax revenues fall short of prof ections or that an unexpected increase in
interest rates occurs.
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S:WA-FA Share~2004-2008 CIP~2008.doc
As a matter of general policy, the City will do the following in order to be able to fund
additional projects needed to serve the citizens of Dublin:
a) Pursue federal, state and local assistance in the form of grants, low interest
loans, cost-sharing, etc.
b) Utilize assessment procedures for projects which have a reasonably well
defined group of beneficiaries and which legally lend themselves to this type
of financing.
c) Look increasingly at ways to obtain revenue through user fees as a way to
fund capital projects or as a way to free-up other income tax dollars so that
they can be used to fund capital projects.
d) Utilize, where appropriate, economic development incentives such as tax
increment financing.
• As proj ects are proposed for funding, the statutory debt limitations will be reviewed to ensure
compliance. The affect on the "in-side millage" will be evaluated so we do not adversely
affect the financial health of the City or any overlapping taxing jurisdictions.
It should be noted that the recommended five-year program is an aggressive program. These projects
need to be distributed over the five-year period so that as we update our capital program each year,
we can evaluate the capital needs, revenue growth, and respond to new priorities.
2-3
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S:~AA-FA Share~2004-2008 CIP~2008.doc
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2004 -2008
FIVE-YEAR CAPITAL IMPROVEMENTS PROGRAM
REVENUE PROJECTIONS
The primary funding source for the Five-Year Capital Improvements Program (CIP) is the City's
income tax revenue. Projecting income tax revenues for the five year period is a significant element
in determining resources available for capital programming. Section 2 outlines the financial
guidelines used in determining our fiscal capacity to complete capital projects.
In addition to the income tax revenues, the projects that are associated with the water and sewer
systems will be funded in whole or in part by revenues from those systems (i.e. user charges and tap
permit fees).
The following pages provide projections for income tax revenues and projections for the water and
sewer system operations. The assumptions used for the projected water and sewer system operations
are included.
The current five-year CIP assumes 100% of the OEPA/OWDA low-interest loan for the Upper
Scioto West Branch Interceptor will be repaid from Sewer Fund revenues. We will continue to
monitor closely the revenues and the available resources in the Sewer Fund.
3-1
08/18/03
S:WA-FA Share~2004-2008 CIP~2008.doc
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3-3
2004-2008
FIVE-YEAR CAPITAL IMPROVEMENTS PROGRAM
STATEMENT OF PROJECTED REVENUE, EXPENSES AND
CHANGES IN SEWER FUND CASH BALANCE
2003 2004 2005 2006
Revenues:
User charges
Tap fees
Interest
Other
Income tax subsidy
Expenses:
Salaries/wages
Benefits/uniforms
Utilities
Contract services
Repairs/maintenance
Other
Capital expenditures
Debt service:
Existing
New
Net cash (required)
provided
Beginning balance
Ending balance
8/18/2003
$1,510,164 $1,539,864 $1,566,864 $1,593,864 $1,620,864 $1,647,864
440,000 400,000 400,000 400,000 400,000 320,000
313,460 332,060 319,860 392,030 379,650 452,330
0 0 0 0 0 0
105,601 106,511 108,332 111,974 114,705 122,898
2,369,225 2,378,435 2,395,056 2,497,868 2,515,219 2,543,092
445,500 472,230 500,564 530,598 562,433 596,179
229,807 243,595 258,211 273,704 290,126 307,534
1,950 2,067 2,191 2,322 2,462 2,610
150,000 150,000 100,000 50,000 150,000 50,000
100,000 150,000 150,000 175,000 175, 000 175,000
7,000 7,500 9,100 10,700 12,300 13,900
934,257 1,025,392 1,020,066 1,042,324 1,192,321 1,145,223
337,500 175,000 650,000 175,000 175,000 675,000
105,601 106,511 108,332 111,974 114,705 122,898
1,478,000 1,478,000 1,478,000 1,478,000 1,478,000 1,478,000
1,583,601 1,584,511 1,586,332 1,589,974 1,592,705 1,600,898
(486,133) (406,468) (861,342) (309,430) (444,808) (878,029)
11,554,739 11,068,606 10,662,138 9,800,796 9,491,366 9,046,558
$11,068,606 $10,662,138 $9,800,796 $9,491,366 $9,046,558 $8,168,529
3-4
Filename:mig/0408
cip/sewer
2004 -2008
FIVE-YEAR CAPITAL IMPROVEMENTS PROGRAM
SEWER FUND ASSUMPTIONS
Projected User Charges and Tap Fees
Assumptions:
• Revenues based on estimated ERUs and fees as authorized by Ordinance 14-92.
• Average number of ERUs for 2003 reflects a growth of 375 This is based on the number
of residential building permits issued in 2002 for new units.
• Average number of ERUs for 2004 and forward are the total of the estimated previous year's
average number of ERUs at the beginning of the year and the previous year's estimated ERU
growth.
• Estimated ERU growth for 2003 through 2007:
2003 - 275
2004 - 250
2005 - 250
2006 - 250
2007 - 250
• Beyond 2007 estimated ERU growth:
2008 - 2012 - 200
2013 - 2015 - 150
2016 - 2018 - 100
Statement of Projected Revenue, Expenses and Charges in Sewer Fund Cash Balance
Assumptions:
• Revenues for user charges and tap fees are based on the schedule of Projected User Charges
and Tap Fees.
• Interest income is based on the previous year's ending fund balance and interest rates ranging
from 3 to 4 percent during the five year period.
• Subsidy for debt service is the debt service obligation that matures each year for the 1990
bond issue for lift station improvements.
3-5
08/18/03
S:~AA-FA Share~2004-2008 CIP~2008.doc
Sewer Fund Assumptions (Continued)
• Debt service obligations identified as "New" reflects the annual debt service obligations for
the USWBI. This statement assumes the debt will be retired 100% from Sewer Fund
resources.
The Statement of Projected Revenue, Expenses and Changes in Sewer Fund Cash Balance was
prepared through the year 2018. Using the above assumptions, sufficient revenue to maintain a
"positive" cash balance will be available through the year 2016. The rate of growth, the user fees
and capacity charges will continue to be evaluated.
3-6
08/18/03
S:\AA-FA Share~2004-2008 CIP~2008.doc
sooa-loos
FIVE-YEAR CAPITAL IMPROVEMENTS PROGRAM
STATEMENT OF PROJECTED REVENUE, EXPENSES AND
CHANGES IN WATER FUND CASH BALANCE
2003 2004
2006 2007 2008
Revenues:
User charges $862,980 $879,480 $894,480 $909,480 $924,480 $939,480
Tap fees 412,500 375,000 375,000 375,000 375,000 300,000
Interest 325,460 345,760 315,040 353,090 387,460 398,410
Fire hydrant permits/Other 1,000 1,000 1,000 1,000 1,000 1,000
Subsidy for debt service 388,821 300,790 295,890 294,520 290,763 298,264
1,990,761 1,902,030 1,881,410 1,933,090 1,978,703 1,937,154
Expenses
Salaries/wages 83,965 88,164 92,572 97,200 102,060 107,163
Benefits/uniforms 33,063 34,717 36,452 38,275 40,189 42,198
Utilities 70,765 75,010 79,511 84,282 89,339 94,699
Equipment maintenance 44,108 46,754 49,559 52,533 55,685 59,026
Contract services 50,000 50,000 50,000 50,000 50,000 50,000
Hydrant maintenance 53,965 57,202 60,635 64,273 68,129 72,217
Other 10,000 10,000 10,000 10,000 10,000 10,000
345,866 361,847 378,729 396,563 415,402 435,303
Capital expenditures 195,000 1,880,250 2,500,000 0 640,000 275,000
Debt service:
Existing 415,921 326,115 319,440 316,295 290,763 298,264
1994 issue 357,423 357,710 357,258 361,045 358,760 360,120
773,344 683,825 676,698 677,340 649,523 658,384
Net cash (required)
provided 676,551 (1,023,892) (1,674,018) 859,187 273,778 568,467
Beginning balance 10,848,628 11,525,179 10,501,287 8,827,270 9,686,457 9,960,235
Ending balance $11 525 179 $10 501 287 $8 827 270 $9 686,457 $9,960,235 $10,528,702
7/2/2003
3-7
Filename:mig/0408
cip/water
2004 - 2008
FIVE-YEAR CAPITAL IMPROVEMENTS PROGRAM
WATER FUND ASSUMPTIONS
The following information provides the assumptions used in the analysis.
Projected User Changes and Tap Fees
Assumptions:
• Revenues based on ERUs and authorized fees established by Ordinance 14-92.
• Average number of ERUs for 2003 reflects a growth of 375. This is based on the number of
residential building permits issued in 2002 for new units.
• Average number of ERUs for 2004 and forward are the total of the estimated previous year's
average number of ERUs at the beginning of the year and the previous year's estimated ERU
growth.
• Estimated ERU growth for 2003 through 2007
2003 - 275
2004 - 250
2005 - 250
2006 - 250
2007 - 250
• Beyond 2007 estimated ERU growth:
2008 - 2012 - 200
2013 - 2014 - 150
Statement of Projected Revenue, Expenses and Changes in Water Fund Cash Balance
Assumptions:
• Revenues for user charges and tap fees based on schedule of Projected User Fees and
Projected Tap Fees.
• Salaries/wages and Benefits/uniforms included for water hydrant program.
• Subsidy for debt service is the debt service obligation that matures each year for the debt
issued in 1990 and before, except for the Avery Road waterline.
• The 1994 issue debt service obligation provides funding for the debt service obligations on
the $4,100,000 in long-term bonds issued for the RingsBlazer water tower.
• The projections assume future capital investments will be financed by "pay-as-you-go"
financing
3-8
08/18/03
S:~AA-FA Share~2004-2008 CIP~2008.doc
Water Fund Assumptions (Continued)
The Statement of Projected Revenue, Expenses and Changes in Water Fund Cash Balance was
prepared through the year 2014. Using the above assumptions, sufficient revenue will be available,
as well as maintaining a considerable reserve, throughout the life of existing and proposed debt
obligations. The rate of growth and the user fees and capacity charges will continue to be evaluated
to ensure that a deficit fund balance does not occur.
3-9
08/18/03
S:~AA-FA Share~2004-2008 CIP~2008.doc
2004-2008
FIVE-YEAR CAPITAL IMPROVEMENTS PROGRAM
MAJOR PROJECTS
Proiect Prioritization
In developing the Five-Year CIP several elements are taken into consideration: City Council goals,
both past and present; findings included in the Economic Development Strategy; commitments made
by the City in agreements such as tax increment financing agreements; the residents' opinions as
voiced by their vote in 1990 which authorized the City to issue voted debt for transportation
improvements, parkland acquisition, municipal facilities construction/expansion and the construction
of a community recreation center; community surveys completed in 2000 and 2002; and input from
citizen committees. Utilizing this criteria resulted in projects to be funded that are biased towards
needed infrastructure improvements such as roads and utility needs. Higher priority is also given to
projects where federal, state and local assistance is being pursued or has been approved.
The following pages reflect the projects to be funded, project descriptions, and a recap ofthe funding
sources.
4-1
08/18/03
S:~AA-FA Share~2004-2008 CIP~2008.doc
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City of Dublin
2004 - 2008 Capital Improvements Program
Transportation - Maior Proiects
Dublin Road Bikepath(Proiect #ET9901)
This project was originally programmed for completion in 2007. As part of the 2002-
2006 CII' process City Council accelerated this project to have completion occur in 2003.
The bikepath, once completed, will provide a connection from Glick Road to the Dublin
Library, approximately four (4) miles in length. The funding for 2003 will complete the
section from Reserve Drive north to Glick Road. The estimated cost of the final phase to
be completed in 2003 has been increased based on current estimates. The need to adjust
the 2003 appropriations will be evaluated after the project bids are received.
With the exception of a $239,243 grant received from the Ohio Department of Natural
Resources in 2001, the project has been funded by income tax revenues.
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City of Dublin
2004 - 2008 Capital Improvements Program
Transportation - Maior Proiects
Southwest Area Traffic Improvements( Proiect #ET9902)
During 1998 the Southwest Transportation Task Force was established at the request of
southwest area residents. The Task Force's goal was to identify ways to de-emphasize
and minimize traffic cut-through in neighborhoods. The Task Force developed several
concepts and surveys requesting opinions on the concepts were mailed to the residents.
The recommendations of the Task Force were approved by City Council.
Implementation of the recommendations were initiated in 2000 and have included the
installation of a traffic circle at Rings Road and Norn Street, the addition of parking
islands on Norn Street, modifications to the intersection of Wilcox Road and Innovation
Drive, modification of several crosswalks, addition of a pedestrian bridge on Rings Road
and the extension of Heather Bluff to Wilcox Road, including modifications to Wilcox
Road.
The funding appropriated for 2003 will be utilized to install traffic circles at Rings Road
and Wilcox Road and Rings Road and Brighton Hill. Acquisition needed for these
improvement is being finalized. The future funding requested will provide for additional
modifications to Wilcox Road in 2004 and the installation of neighborhood entry features
in 2005.
This project is being funded by existing cash resources and income tax revenues.
4-7
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S:\AA-FA Share\04-08 C[P Maj-Non Maj\Southwest Area Traffic [mpr-Major ET9902.doc
City of Dublin
2004 - 2008 Capital Improvements Program
Transportation - Maior Proiects
Tuttle Crossing Widenin~(Proiect #ET9910)
This public infrastructure project includes the widening of Tuttle Crossing to a four-lane
boulevard from the City's corporation limit to Wilcox Road. The widening and extension
of Tuttle Crossing was identified as a priority project in the Southwest Area Plan.
This project will be completed in partnership with the Franklin County Engineer. The
City will fund the right-of--way acquisition and non-roadway improvements such as,
landscaping and street lighting and Franklin County has funded the design and will fund
the roadway construction.
The design is substantially complete. The acquisition of right-of--way was originally
programmed in 2002. The funds will need to be reappropriated when the City begins the
acquisition process. The funding originally programmed in 2002 has been included in
our funding projections and held for this project. The construction is programmed for
2004. The Franklin County Engineer plans to submit a grant application for funding
from the Ohio Public Works Commission (OPWC) for the widening project. The OPWC
application will be a joint application by the Franklin County Engineer, the City of
Columbus and the City of Dublin.
A preliminary design concept for landscaping and streetscape improvements will be
reviewed with City Council prior to moving forward with the final project design.
The City's share of the project will be funded with available cash resources.
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S:\AA-FA Share\04-08 CIP Maj-Non Maj\Tuttle Cross Wide -Major ET9910.doc
City of Dublin
2004 - 2008 Capital Improvements Program
Transportation - Maior Proiects
Emerald Parkway-Sawmill Road to Bright Road (Proiect #ET0102)
As part of the 1995 Schottenstein rezoning, the City is committed to reimburse the
developer the difference between constructing afour-lane boulevard and athree-lane
roadway. The project is contingent upon the development of the site included in the
rezoning.
The City staff has been working with Sawmill Partners, the developer, to reach
agreement on the construction of the improvements. It is currently being discussed that
the project will be completed in two phases. The first phase will be from Sawmill Road
to Hard Road and the second phase from Hard Road to Bright Road.
The funding reflected is the City's share only. If the city administers the project and is
reimbursed by the developer for their share, the appropriations will need to be adjusted to
reflect the total project cost. The City acquired the necessary right-of--way needed to
extend the project to Bright Road in early 2002.
The City share of the project will be funded by income tax revenues.
4-9
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S:\AA-FA Share\04-08 CIP Maj-Non Maj\Emerald Pkwy Sawmill To Bright-Major-ET0102.doc
City of Dublin
2004 - 2008 Capital Improvements Program
Transportation - Maior Proiects
Si~nalization-Rings Road (Proiect #ET0201)
This project will provide for an additional full-service intersection on Rings Road at the
current entrance to the Atrium II building. The project will include modification to the
median and turn lanes, installation of a traffic signal and will provide for an additional
ingress/egress location for the employees of Ashland Chemical. This will provide relief
at the Rings Road/Blazer Parkway intersection .
As part of the Nationwide expansion and the Rings/Frantz TIF, it was determined that an
additional turn lane will be needed on Blazer Parkway. A traffic study was completed and
it determined this signalization project will replace the need to install additional turn
lanes on Blazer Parkway. As a result we will be able to fund this project from the
Rings/Frantz TIF. Funds will be advanced from the Capital Improvements Tax Fund to
the Rings/Frantz TIF Fund for the City's share of the project and a portion of the project
will be funded by Ashland Chemical in accordance with Ordinance No. 127-02.
The contract for the project will be awarded in June/July 2003 and should be substantially
complete by the end of 2003.
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City of Dublin
2004 - 2008 Capital Improvements Program
Transportation - Maior Proiects
Emerald Parkway-Rings to Tuttle Crossing(Proiect #ET0205)
This project provides for the widening of Emerald Parkway from Rings Road to Tuttle
Crossing and the modification of the Emerald Parkway/Tuttle Crossing intersection. The
City has worked with the City of Columbus and Duke Weeks to resolve funding issues
for this project. The total project is estimated to cost $4 million. The funding that has
been programmed is for the City's estimated share of the project.
The City's share of the project will be funded by service payments generated from the
Thomas/Kohler TIF.
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S:\AA-FA Share\04-08 C[P Maj-Non Maj\Emerald Pkwy-Rings to Tuttle-Major ET0205.doc
City of Dublin
2004 - 2008 Capital Improvements Program
Transportation - Maior Proiects
Avery Road widening-Shier Rings Road to extended Tuttle Crossing (Proiect
#ET0303
This project involves the widening of existing Avery Road to a four-lane boulevarded
street with curb and gutter, street lights, bikepath, landscaping and utility burial. This
project has been identified as a major north/south roadway in the Community Plan.
Design is programmed for 2003. Acquisition for Phase I, Shier Rings Road to Woerner
Temple Road, is programmed for 2004 with construction programmed in 2005. A
portion of the acquisition for Phase II, Woerner Temple Road to future Tuttle Crossing
Boulevard extended, is programmed for 2006. The construction for Phase II is not
currently programmed. This project has good potential for grant funding from the Ohio
Public Works Commission. We will submit an OPWC grant application in the fall of
2003 for Phase I.
Traffic counts were completed in 2002 indicated that the opening of Emerald Parkway
overpass had a positive impact on Avery Road. As a result, completing the roadway in
two phases will address the north-south traffic flow in a timely manner.
A preliminary design concept for landscaping and streetscape improvements will be
reviewed with City Council prior to moving forward with the final project design.
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08/18/03
S:\AA-FA Share\04-08 CIP Maj-Non Maj\Avery Widen-Shier Rings to Tuttle-Major-ET0303.doc
City of Dublin
2004 - 2008 Capital Improvements Program
Transportation - Maior Proiects
Dublin RoadBrand Road intersection improvements (Proiect #ET0202)
The City hired DLZ Ohio, Inc. to study intersection improvement options for this
location. The installation of a traffic signal and a modern roundabout were evaluated.
This project provides for the installation of a modern roundabout which will provide for
enhanced traffic operations and safety. The improvement will be a two lane modern
roundabout which has been projected to meet the traffic volume need through 2025.
This project will be funded by income tax revenues.
4-13
08/18/03
Dublin Rd-Brand Rd [ntersec Impr-Major-ET0202
City of Dublin
2004 - 2008 Capital Improvements Program
Transportation - Maior Proiects
Blazer Parkway/Frantz Road intersection improvements (Proiect #ET0402)
This project provides improvements determined necessary by the traffic study completed
in conjunction with the Nationwide Mutual Insurance Company's expansion in Dublin.
The project will need to be completed when the Nationwide's second 400,000 square foot
office building is constructed. For planning purposes, the completion date for this
building has been estimated to be late 2005, early 2006.
This project includes adding an eastbound right turn lane on Blazer Parkway to Frantz
Road and adding a curb cut on Frantz Road with additional northbound and southbound
turn lanes.
The improvements were identified in the Rings/Frantz TIF and will be funded by service
payments generated from the construction of the private improvements. The TIF
identified that traffic management improvements necessary for ingress and egress to the
property were applicable TIF supported improvements.
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City of Dublin
2004 - 2008 Capital Improvements Program
Transportation - Maior Projects
Muirfield Drive/Brand Road intersection improvements (Project #ET0404)
This project provides for the addition of northbound and southbound turn lanes on
Muirfield Drive and the installation of a traffic signal at the intersection with Brand
Road.
This project has been moved forward, design and acquisition is now programmed for
2004, and construction is programmed for 2005. This intersection will be evaluated as
part of the traffic signal study.
A preliminary design concept for landscaping and streetscape improvements will be
reviewed with City Council prior to moving forward with the final project design.
The project will be funded by income tax revenues. The estimates reflected are very
preliminary and will be updated as the project progresses.
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City of Dublin
2004 - 2008 Capital Improvements Program
Transportation - Maior Proiects
Hyland-Croy RoadBrand Road intersection improvements (Proiect# ET0405)
This project provides for the addition of turn lanes, drainage, shoulder grading work and
signalization to improve/upgrade the intersection for better traffic management and to
improve safety.
This intersection will be evaluated as part of the traffic signal study.
The estimates reflected are very preliminary and will be updated as the project
progresses. The City staff will work with the Dublin City School District and other
developers in the area for potential cost sharing.
A preliminary design concept for landscaping and streetscape improvements will be
reviewed with City Council prior to moving forward with final project design.
4-16
08/18/03
S:\AA-FA Share\04-08 CIP Maj-Non Maj\Hyland Croy-Brand Rd Inter Impr-Major-ET0405.doc
City of Dublin
2004 - 2008 Capital Improvements Program
Park and Recreation - Maior Projects
Darree Fields Development (Protect #GR9901)
This project includes the development of the park in accordance with the completed
Master Plan. Improvements currently completed or being completed includes the
necessary ground improvements, including fencing, building structures, landscaping,
pedestrian walkways, parking areas and athletic field development and parking lot lights.
The funding appropriated in 2003 provides for an additional parking lot to the west
utilizing a portion of the 157-acre site purchased in 1998 for the proposed soccer stadium.
The contract was awarded in May and will be completed later this year. Funding in 2005
will provide for grading and seeding of additional ball fields; funding 2006 will provide
for additional ball field development, landscaping and parking and funding in 2008
provides for additional restrooms, a playground area and a shelter house.
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City of Dublin
2004 - 2008 Capital Improvements Program
Park and Recreation - Maior Proiects
N.E. Quad Park (Proiect #GR9904)
This project provides for the development of the park in accordance with the completed Master
Plan. Work completed in the park includes the neighborhood park component and grading and
seeding of the soccer field area. Funding programmed in 2003 will provide funding for a well,
partial irrigation and design for 2004 construction. The construction anticipated to begin late in
the year. Funding for 2004 will provide for parking for the soccer area, funding in 2006 will
provide for grading and seeding of the southern portion of the park and funding in 2007 provides
for the development of ball fields, parking and restrooms.
4-18
08/18/03
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City of Dublin
2004 - 2008 Capital Improvements Program
Park and Recreation - Maior Proiects
Community Swimming Pool (Proiect #GR0205)
This project provides for construction of a second outdoor swimming pool. The funding
programmed in 2002 will provide for master planning of the Southwest Area Community
Park land that has been acquired and is anticipated to be acquired in the future and design
of the swimming pool.
This project has received considerable public input and has been reviewed by City
Council. The construction estimate has been increased and is based on needs identified
as part of the review process. It is anticipated that the pool will be opened in the spring
of 2004.
As part of the Development Agreement executed by the City and the Edwards Golf
Communities (Edwards), Edwards will contribute $1.0 million towards the cost of
constructing the pool as long as the facility is in reasonable proximity to the Ballantrae
development.
4-19
08!18/03
S:\AA-FA Share\04-08 CIP Maj-Non Maj\Comm Swim Pool -Major-GR0205.doc
City of Dublin
2004 - 2008 Capital Improvements Program
Administration -Major Projects
Parkland Acquisition (Proiect #AL0402)
The amount programmed is based on estimated revenue in the Parkland Acquisition Fund. For
the most part, the revenue credited to this fund is from property tax revenue generated from the
City's inside millage. These funds can be used for the acquisition of parkland, open space and/or
sites for recreational facilities. Prior to the acquisition of land, legislation authorizing the
acquisition is required to be adopted by City Council.
The City's annual commitment of $385,000 to the Franklin County Metropolitan Park District
and the annual debt service payments on the debt issued to acquire the land for the expansion of
Coffman Park and the future site of the new Municipal Building are programmed in this Fund.
We will also begin reserving $400,000 in the next year for unanticipated opportunities that may
arise.
The following provides a recap of estimated revenues available less committed obligations:
2004 2005 2006 2007 2008
Estimated revenue $2,300,000 $2,325,000 $2,450,000 $2,475,000 $2,500,000
Less:
Payment to Metro Parks (385,000) (385,000) (385,000) (385,000) (385,000)
Debt service (257,683) (257,623) (257,333) (256,813) (256,063)
Reserved amount (400,000)
Estimated balance available $1,257,317 $1,682,377 $1,807,667 $1,833,187 $1,858,937
4-20
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S:\AA-FA Share\04-08 CIP Maj-Non Maj\Parkland Acquisition -Major AIA402.doc
City of Dublin
2004 - 2008 Capital Improvements Program
Storm Water Systems Maior Proiects
Stormwater Improvements(Proiect #EF0201)
Funding over the next five years has been programmed for various improvement needs
identified in the Stormwater Management Study completed by Camp, Dresser & McKee.
The improvements to be completed in the five-year programming period include:
replacing existing conduits with larger pipes along Shier Rings Road; improvements in
the Limerick Lane area; replacing existing culverts and regrade the Hirth-Woolpert
Creek; replacing existing conduits with larger pipes and new headwalls along Dale Drive;
and resizing three culverts in the MacBeth Drive/Grandee Cliff area.
4-21
08/18/03
S:\AA-FA Share\04-08 CIP Maj-Non Maj\Stormwtr [mpr -Major-EF020I.doc
City of Dublin
2004 - 2008 Capital Improvements Program
Storm Water Systems Maior Proiects
Historic Dublin Storm Water Improvements(Proiect #EA0301)
The stormwater improvements in the area will be constructed over a two year period.
Design for Phase I was completed in 2002 and the construction contract will be awarded
in June 2003. Improvements on the east side of High Street will be constructed in Phase
I. Phase II will be designed in 2003 and the construction contract awarded in 2004.
Improvements on the west side of High Street will be constructed in Phase II.
4-22
08/18/03
S:\AA-FA Share\04-08 CIP Maj-Non Maj\His[oric Dub Strm Wtr Imp - Mjr EA0301.doc
City of Dublin
2004 - 2008 Capital Improvements Program
Water Distribution System-Maior Protects
Water Storage Tanks (Proiect # EW9901)
This project provides for additional water storage tanks that will be needed to support
anticipated growth and development. These towers will be located based on the water
pressure system model in order to maintain water supply at pressures that meet fire flow
requirements. The next tower has been programmed to be constructed near the existing
Post Road tower. Additional land will need to be acquired and along with design has
been programmed in 2004. Construction of the tower will be initiated in 2005.
The need for an additional tower in the northwest area was identified as part of the
Community. The timing is development driven and it was anticipated that it would be
needed sometime after 2010. As a result of potential development in the area, it is now
necessary to program the funding in 2004. This tower was originally assumed to be a
2MG tank and now it is being programmed for O.SMG with and anticipated cost of the
tower and booster station to be $800,000.
A portion on the project maybe financed with general obligation bonds. The
construction of the towers and any debt service payments will be funded from Water
Fund resources.
4-23
08/ 18/03
S:\AA-FA Share\04-08 CIP Maj-Non Maj\Water Storage Tanks-Major-EW9901.doc
City of Dublin
2004- 2008 Capital Improvements Program
Sanitary Sewer System-Maior Proiects
Sewer line repairs-Dublin Road (Riverside Interceptor) (Proiect #ES0001)
This project provides funding to video inspect and clean the 36" sanitary sewer line along
Dublin Road. 2,200 feet of the line in Historic Dublin is programmed to be relined in
2005. It is anticipated that the line north of I-270 will need to be relined in 2008.
4-24
08/ 18/03
S:\AA-FA Share\04-08 CIP Maj-Non Maj\Sewer line repair Dublin Rd-Major-ESOOOl.doc
City of Dublin
2004 - 2008 Capital Improvements Program
Service -Maior Proiects
Maintenance Center Improvements(Proiect #SB0301)
This project was previously identified as the Service Center Improvements project. The
Service Center Improvements project included the construction of the new facility and
improvements to the existing facility for 2003 and beyond. The future improvements
relate to the "old" site and therefore the project name has been modified.
The funding in 2004 provides for stormwater improvements on the site, additional
pavement for maintenance vehicles, rehabilitation to the fuel system and the installation
of a dump pit. Funding in 2005 provides for the construction of an equipment storage
building and the funding in 2006 will provide for the construction of a connector road
between the school's transportation facility and the Service Center.
4-25
08/18/03
S:WA-FA Share\04-08 C[P Maj-Non Maj\Maint Cntr Improvement -Major-SB0301.doc
City of Dublin
2004 - 2008 Capital Improvements Program
Administration - Maior Proiects
Municipal Buildin~(Proiect #AB0601)
Based on City Council goals and recommendations included in the adopted Community
Plan, the site, or a portion of the site, for a new Municipal Building has been acquired.
The annual debt service payments on the debt issued to acquire the site are programmed
in the Parkland Acquisition Fund.
The proposed CIP provides funding in 2006 for additional land acquisition and funding in
2007 for master planning and design.
The construction of the new facility is programmed in 2008. It is currently assumed that
a 100,000 square foot building will be needed. The Community Plan projected that an
80,000 square foot building would be necessary. The new facility will house the
departments responsible for general administration, financial management and
development.
General obligation debt will be issued for the construction of the facility, as well as,
furniture and fixtures that will be needed to equip the facility. Based on the projected
long-term debt schedule, sufficient debt capacity will be available for this project.
It is also anticipated that the 5800 Building will be sold. The future use of the existing
Municipal Building has not been determined.
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08/18/03
S:\AA-FA Share\04-08 C[P Maj-Non Maj\Muni Bldg -Major AB0601.doc
City of Dublin
2004 - 2008 Capital Improvements Program
Police-Maior Proiects
Radio Communications Tower (Proiect #PP0503)
This project provides for the construction of an additional radio communications tower in
the southwest area of the City. It is anticipated that as the area continues to develop, the
communications quality in the area will deteriorate. This project was deferred by one (1)
year and the need for the tower will continue to be evaluated.
We will work with Nexus Technologies, Inc., our wireless telecommunications
consultant, on options for a new tower site or existing sites that we could partner with
another entity.
4-27
08/18/03
S:\AA-FA Share\04-08 CIP Maj-Non MajUtadio Comm Tower -Major PP0503.doc
City of Dublin
2004 - 2008 Capital Improvements Program
Police-Maior Proiects
Radio Conversion (Proiect #PP0504)
Public radio systems are converting from analog 800 MHZ to digital MHZ. This project
would provide for the conversion of the City's public safety radios to digital. The Ohio
Multi-Agency Radio Communications System that will serve all state level and some
local level public-safety forces is a digital system. The City of Columbus radio system
that serves fire/EMS and most police agencies in Franklin County are converting from
analog to digital. The analog radios will then be used by other divisions in the City.
The funding programmed in 2005 will be used to purchase individual radios and the
funding for 2006 will be used to purchase radios for the vehicles.
4-28
08/18/03
S:\AA-FA Share\04-08 CIP Maj-Non Maj\Radio Conversion-Major PP0504.doc
City of Dublin
2004 - 2008 Capital Improvements Program
Administration -Major Projects
Computer Hardware and Software(Proiect #AI0401)
The annual requests reflect the Five-Year Technology Strategic Plan that has been
developed by the Director of Information Technology.
4-29
08/18/03
S:\AA-FA Share\04-08 C[P Maj-Non Maj\Computer Hdw Software - Major A[0401.doc
Information T echnology 5 Year Budget Plan 8/11/2003 4:25 PM
-FINAL-
Dept / Div 2004 2005 2006
City Wide Enhance security camera system $25,000 Integrate network to outside infrastructure 525,000 New Telephone System $t5o,oo0
Voice Recognition/Transcription $2,500 HTE software to browser interface $30,soo City/business/schools integration $100,000
Network operating upgrade $50,000 City Hall iSeries (AS/400) model change $so,ooo Enhance Intemet security $to,ooo
PCs operating system/office suite $50,000 PCs upgrade operating system/office suite $75,000 PCs operating systeMoffice suite $50,000
Server upgrades/infrastructureenhancements $t5,ooo Server upgrades $~5,00o Server upgrades $5,000
Additional Phone Equipment $5,000 Additional Phone Equipment $5,000 Additional Phone Equipment $5,000
GIS enhancement $25,000 GIS enhancement $25,000 GIS enhancement $50,000
Enhance Document Imaging $ts,ooo Council members computers-7 $t7,soo Enhance Document Imaging $25,000
Enhance Voice Response Systems(IVR) $5,000 Enhance Voice Response System(IVR) $to,ooo
Citywide training systems $7,SOO PDA(Personal Device Asst) enhancement $5,000 Citywide training systems $to,ooo
Performance Measurement solutions $10,000
Wireless enhancements $25,000 Wireless enhancements $25,000 Wireless enhancements $25,000
PC replacement $125,000 PC replacement $125,000 PC replacement $tz5,ooo
PCs -new positions $20,000 PCs -new positions $20.000 PCs -new positions $20,000
Monitors (25) $to,ooo Monitors (25) $to,ooo Monitors (25) $to.ooo
Printers $20,000 Printers $20,000 Printers $20,000
Cabling $to,ooo Cabling $to,ooo Cabling $to,ooo
Misc. Hardware $35,000 Misc. Hardware $35,000 Misc. Hardware $35,000
City Mgr Office Customer Request Mgmt(CRM) enhancement $5,000 Volunteer Coordination systems $2,000 Customer Request (CRM) enhancement $5,000
Contact Mgmt enhancement $2,500 Contact Mgmt enhancement $5,000
Community Rel Enhance Intemet / Intranet $25,000 Enhance Internet / Intranet $25,000 Enhance Internet / Intranet $25,000
MAC hardwarelsoftware $to,ooo MAC hardware/software $to,ooo MAC hardware/software $to,ooo
KIOSK enhancement (DCRC) $2,500 KIOSK enhancement $to,ooo
PC KIOSK (City Hall) $to,ooo PC KIOSKs(Development,Service) $15,000
Laptops (3 -for PIOs) with wireless connect $to,5o0
Valuation of sponsors/media partners $t,0oo
Court Services Additional applications (Court Fund) Addtional applications (Court Fund)
Intemet enable HTE Mayors Court $to.0oo Records Management Enhancement $to,ooo
Enhance Voice Response System (IVR) $2,500
Development Inspectors mobile computing system $eo,ooo Enhance mobile computer system $to,ooo
(Bldg Stds, Additional applications Additional applications $to,ooo Additional applications $25,000
Engineering, Asset Mgmt application enhancement $to,ooo Asset Mgmt application enhancement $to,ooo Asset Mgmt application enhancement $to,ooo
Planning) Large scale scanner (Oce)enhancement $t5,ooo Large scale scanner (Oce)enhancement $5,000
TOPO (Contours/3D) GIS mapping TOPO (Contours/3D) GIS mapping $35,000
CAD upgrade/enhancement $to,ooo Aerial photography for GIS $ao,oo0 CAD upgrade/enhancement $ts,ooo
Intemet enable HTE Planning 8 Zoning $t0,ooo HTE software to browser interface $t3,7oo
Finance Time 8 Attendance System enhancement $5,000 Tax System enhancements $5,000 Additional applicationslenhancements $to,ooo
TimeBAttendance System enhancements $to,ooo
Human Res Additional Applications/enhancements $2,500 Photo ID enhancement $5,000 Additional applications/enhancements $5,000
Interactive Voice Response (IVR) system $5,000
p~~ice FingerprinUMug shot processing $50,000 Additional applications/enhancements $50,000
riority order) CD jukebox for Justice Ctr document imaging $t5,ooo
Crime Analysis/Dispatching GIS enhancement $to,ooo Justice Ctr iSeries (AS/400)model change $50,000 Mapping/GPS/Crime Analysis $50,000
Mobile computers upgrade (15) $75.000 Mobile computers upgrade (15) $75,000
Digital video system- cruisers (6) $as,ooo Additional digital cameras for cruisers (6) $35,000 Mobile computers upgrade (15) $75,000
Mapping/Global positioning enhancement Mapping/Global positioning enhancement $25,000 Additional digital cameras for cruisers (6) $35,000
Internet enable HTE Police Records Intemet enable HTE Police Records $to,ooo
Laptops (3)
Service Facilities Mgmt (iMaint) enhancements $25,000 Fleet Mgmt (FleetMaint)enhancements $7,500 Facilities Mgmt (iMaint)enhancements $25,000
(S&U,G&F) Mobile device utilization $25,000 Mobile device utilization $25,000 Mobile device utilization $25.000
Asset Mgmt /Data Collection $to,ooo Asset Mgmt /Data Collection $to,ooo Asset Mgmt /Data Collection $to,ooo
Global positioning $to,ooo
Recreation Svcs Enhancements to the Registration System $to,ooo Photo ID enhancements $5,000 Enhancements to the Registration System $t5 000
Network enable municipal pools $5,000
TOTAL $931,500 $1,001,500 $1,095,000
4-30
Page 1 of 2 Peter Husenitza, IT Director
Information Technology 5 Year Budget Plan $/11/2003 4:25 PM
-F/NAL-
Dept / Div
City Wide
City Mgr Office
Community Rel
Court Services
Development
(Bldg Stds,
Engineering,
Planning)
Finance
Human Res
Police
riority order)
Service
(S&U,G&F)
Recreation Svcs
TOTAL
200 Zoos
City Network infrastructure upgrade $100,000 Enhance security camera systemistorage $75.000
Network operating upgrade $75,000 Upgrade City Hall iSeries system $ss,ooo
City Network infrastructure enhancements $25,000
PCs operating system/office suite $50,000 PCs upgrade operating system/office suite $75,000
Server replacemenUupgrades $ss,ooo Server upgrades $20,000
Additional Phone Equipment $5,000 Additional Phone Equipment $5,000
GIS enhancement $50,000 GIS enhancement $50,000
Enhance Document Imaging $25,000
Enhance Interactive Voice Response(IVR) $10,000
PDA(Personal Device Asst) enhancement $15,000 Citywide training systems $10,000
Traffic video to IntemeUCAN $50,000
Wireless enhancements $25,000 Wireless enhancements $25,000
PC replacement $150,000 PC replacement $150,000
PCs -new positions $20,000 PCs -new positions $20,000
Monitors (25) $10,000 Monitors (25) $10,000
Printers $20.000 Printers $20,000
Cabling $10,000 Cabling $10,000
Misc. Hardware S35,ooo Misc. Hardware $35,000
Council members computers-7 $17,500
Laptops (2) $7,000 Customer Request (CRM) enhancement $5,000
Contact Mgmt enhancement $5,000
Enhance Intemet / Intranet $25,000 Enhance Intemet / Intranet $25,000
MAC hardware/software $10,000 MAC hardware/software $10,000
KIOSK replacement $ao,ooo
HTE Probation System $35,000 Additional applications (Coup Fund)
Records Mgmt enhancement $10,000
Enhance mobile device utilization $25,000
Additional applications $25,000 Additional applications $25,000
Asset Mgmt application enhancement $to,ooo Asset Mgmt application enhancement $10,000
Modeling software upgrade $25,000
TOPO GIS mapping enhancement $15,000 TOPO GIS mapping enhancement $15,000
Aerial photography for GIS S5o,0oo CAD upgrade/enhancement $15,000
Additional applications/enhancements $10,000 Additional applications/enhancements $10,000
Tax System enhancements S2o,ooo Laptops(2) $5,000
Additional applications/enhancements SS,ooo Additional applications/enhancements $5,000
Photo ID enhancements $5,000
Additional applications/enhancements $50,000 Addtional applications/enhancements $50,000
High Resolution displays for cruisers(20) $ao,ooo Mapping/GPS/Crime Analysis $50.000
Upgrade Justice iSeries system $55,000
Mobile computers upgrade (15) $75,000 Mobile computers upgrade (20) $100,000
Enhance digital camera system $20,000
Laptops(5) $12,500
Fleet Mgmt (FleetMaint~nhancements $7,500 Facilities Mgmt (iMaint)enhancements $25,000
Mobile device utilization S25,ooo Handheld device utilization $10,000
Asset Mgmt /Data Collection S1o,ooo Asset Mgmt /Data Collection $20,000
Photo ID enhancements SS,ooo Enhancements to the Registration System $15,000
$1,182,000 $1,252,500
431
Page 2 of 2
Peter Husenitza, IT Director
City of Dublin
2004 - 2008 Capital Improvements Program
Service -Maior Proiects
Fleet Management Program - Replacements(Proiect #AV0401)
The program was implemented in 1994 to provide a replacement program that ensures
the ongoing reliability of the City's fleet that is necessary to provide quality services. The
program's goal is to provide efficient fleet and equipment while maximizing returns to the
City through disposition.
Dept./Div. 2004 2005 2006
Streets/LTtilities $304,000 $175,000 $ 25,000
Police 180,000 330,000 290,000
Development 147,000 -- 200,000
Grounds/Facilities 305,000 220,000 155,000
Administration 44,000 -- 25,000
Total $980,000 $725,000 $695,000
4-32
2007 2008
$539,000 $ 500,000
300,000 300,000
-- 252,500
98,000 455,500
60,000 --
$997,000 $1,508,500
08/ 18/03
S:\AA-FA Share\04-08 C1P Maj-Non Maj\Fleet Maint Prog Repl -Major- AV0401.doc
City of Dublin
Proposed 2004 - 2008 Capital Improvements Program
Service -Maior Proiects
Fleet Management Program - Additions(Proiect #AV0402
Additional fleet needs are based on estimated additional staff, additional areas of
responsibility and improvements to service.
Dept./Div. 2004 2005 2006 2007 2008
Streets/Utilities $ -- $ -- $ -- $ -- $ --
Police 75,000 -- -- -- --
Development 85,000 -- -- -- --
GroundslFacilities 80,000 -- -- -- --
Administration 22,000 -- -- -- --
Total * $262,000 $240,000 $240,000 $240,000 $240,000
* -Allocation assumed for 2005-2008.
4-33
08/18/03
City of Dublin
Proposed 2004 - 2008 Capital Improvements Program
Service -Maior Proiects
Equipment Management Program(#AV0403)
This request includes replacements and additions. This program includes mowers,
tractors, equipment trailers, leaf machines, chippers, salt dispensers, arrow boards and
forklifts.
Dept./Div. 2004 2005
Streets/LJtilities $94,500 $ --
Police -- --
Development -- --
Grounds/Facilities 129,000 --
Administration -- --
Total $223,500 $84,000
2006 2007 2008
$84,000 $84,000 $84,000
* -Allocation assumed for 2005-2008.
4-34
08/18/03
S:\AA-FA Share\04-08 CIP Maj-Non Maj\Equip Mgmt Prog Major AV0403.doc
2004-2008
FIVE-YEAR CAPITAL IMPROVEMENTS PROGRAM
FUNDED PROJECTS
Total Debt Debt
Project Already to be Project Funding
Prninrr Gst incurred Incurred Source Amount
ET9901 Dublin Road bikepath 3,280,636 Cash 3,041,393
State Funds 239,243
ET9902 Southwest area traffic improvements 4,008,672 Cash 4,008,672
ET9910 Tuttle Crossing Boulevard widening 7,199,662 Cash 4,529,662
Franklin Co/City of Columbus 2,670,000
ET0102 Emerald Parkway-Sawmill Road 1,355,000 (1) TIF service payments 1,355,000
to Bright Road
ET0201 Signalization-Rings Road 710,000 (1) TIF service payments 710,000
ET0205 Emerald Parkway-Rings Road to Tuttle 1,325,000 TIF service payments 1,325,000
Crossing Blvd.
ET0303 Avery Road Widening-Shier Rings 6,550,000 Cash 6,550,000
to Tuttle Crossing
ET0202 Dublin RoadBrand Road intersection 625,000 Cash 625,000
improvements
ET0402 Blazer Parkway/Frantz Rd intersection 675,000 (1) TIF service payments 675,000
improvements
ET0404 Muirfield DriveBrand Road intersection 2,050,000 Cash 2,050,000
improvements
ET0405 Hyland CroyBrand Road intersection 1,850,000 Cash 1,850,000
improvements
GR9901 Darree Fields development 5,141,591 Cash 4,766,591
Washington Twp. 375,000
GR9904 N.E. Quad Park development 3,164,000 Cash 1,939,000
1,225,000 Voted G.O. bonds 1,225,000
GR0205 Community swimming pool 5,456,000 Cash 1,456,000
3,000,000 G.O. bonds 3,000,000
Developer contributions 1,000,000
AL0403 Parkland acquisition 14,250,000 Property tax revenues 14,250,000
EF0201 Stormwater improvements 5,429,885 Cash 5,429,885
EA0103 Historic Dublin stormwater improvements 5,016,000 Cash 5,016,000
EW9901 Water storage tanks 3,600,000 Water Fund revenues 3,600,000
ES0001 Sanitary sewer line repairs-Dublin Road 910,509 Sewer Fund revenues 910,509
SB0301 Maintenance Center improvements 1,515,000 Cash 1,515,000
ABO601 Municipal Building 18,050,000 Cash 2,050,000
16,000,000 G.O. bonds 16,000,000
PP0503 Radio communications tower 500,000 Cash 500,000
PP0504 Convert public safety radio units to digital 560,000 Cash 560,000
AI0401 Computer hardware and software 6,334,000 Cash 6,334,000
Fleet management program Cash 8,305,000
AV0401 Fleet replacements 5,617,000
AV0402 Fleet additions 1,573,000
AV0403 Equipment additions/replacements 1,115,000
TOTAL $107,860,955 $1,225,000 $19,000,000 $107,86Q95S
8/ 18/03
(1) Funds initially advanced from the Capital Improvements Tax Fund.
4-35
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2004 - 2008
FIVE-YEAR CAPITAL IMPROVEMENTS PROGRAM
VOTED DEBT AUTHORITY
As outlined in previous CIP documents, the City received voter approval in the spring and fall of
1990 to issue voted debt for transportation improvements, parkland acquisition, municipal facilities
construction expansion and construction of a community recreation center. In effect, these bond
issues all dealt with giving the City the capacity to incur additional debt, for certain types of public
improvements, which would exceed statutorily established unvoted debt limits.
In May 1990, voted debt authority was approved for $34 million in transportation improvements, $7
million in municipal facilities construction/expansion prof ects, including a Justice Center, and $4.5
million in parkland acquisition. In November 1990, voted debt authority was approved for $11.5
million for the construction of a community recreation center.
As stressed when the issues were presented to the voters, we have completed or initiated those
projects for which adequate funding has been dtermined to be available. As pledged, property taxes
have not been increased.
The following represents a breakdown of the voted debt authority approved by the voters and debt
issued against that authority:
Transportation improvements - $34 million in authority was approved and we have
issued $32,441,470 against that authority. We do not anticipate utilizing the
remaining authority in the near future.
Parkland acquisition - $4.5 million in authority was approved and we have issued
$4,453,943 against that authority. As identified in Section 4, the City places a high
priority on preserving parkland and open space. ,
• Municipal facilities - $7 million in debt authority was approved by the voters, and we
have issued $6,671,587 in debt against that authority. The voted debt issued was for
land acquisition for the Dublin Justice Center site, the construction of the facility, and
improvements to the communications system.
Community Recreation Center - $11.5 million in authority was approved and we
have utilized 100% of this authority.
5-1
08/18/03
S:~AA-FA Share~2004-2008 CIP~2008.doc
With the exception of the transportation voted authority, we do not anticipate utilizing any additional
voted debt authorized in 1990.
The voted debt authority was obtained to reduce the effect of the "ten-mill limit." At December 31,
2002, the taxing district with the highest required tax rate in mills to retire current debt outstanding
was 2.1013. We feel this millage does not adversely affect the financial health of the City or any of
the overlapping jurisdictions.
At December 31, 2002, the City had $82.4 million in unvoted debt capacity and approximately the
same amount of capacity available to stay within the "ten-mill limit". Based on the calculations to
dtermine the amount of debt that can be supported by income tax revenues, we have projected that
we will isue $3 million in long-term debt during the next five years, leaving an estimated amount of
$36.7 million that could still be issued and supported by the income tax revenues that is allocated for
the repayment of debt. Depending upon the City's future need to issue debt and the growth in the
assessed valuation, additional voted debt authority maybe needed in the future.
5-2
08/18/03
S:WA-FA Share~2004-2008 CIP~2008.doc
2004 - 2008
FIVE-YEAR CAPITAL IMPROVEMENTS PROGRAM
MUNICIPAL DEBT
This section provides information on the long-term debt obligations outstanding at December 31,
2002, the proj ected long-term income tax supported debt, a calculation of the long-term debt capacity
and a recap of the annual debt service obligations.
The Projected Long-Term Debt Schedule reflects that the estimated principal outstanding at the end
of each year is within the recommended maximum amount. The Debt Service Payments Due
(Income tax supported debt) schedule reflects that the total actual and estimated debt service
obligations each year are within the actual and projected income tax revenue available for debt
retirement. The difference between the two, or the "surplus", will be used to "buy down" other
capital project costs and issue less debt or be used to fund other capital projects. A schedule of debt
service payments that are supported by sources other than income tax revenues is also included.
6-1
08/18/03
S:~AA-FA Share~2004-2008 CIP~2008.doc
2004-2008
FIVE-YEAR CAPITAL IMPROVEMENTS PROGRAM
LONG-TERM DEBT OBLIGATIONS
As of December 31, 2002
Unvoted G O Bonds Date
of
Issue Dale
of
Maturity
Original
Amount
O/S
Principal Paid From Income Taxes
General Capital
Fund Imp. Fund
Other
Sources(1)
#1 Sewer 11/01/75 11/01/06 $200,000 $20,000 $0 $0 $20,000
Water TowerConstruclion 05/01/83 12/01/03 859,000 45,000 45,000 0 0
Post Road Watedine 05/01/83 12/01/03 575,000 30,000 30,000 0 0
Frantz/PosU331mprovements 05/01/83 12/01/03 545,000 25,000 25,000 0 0
Glick Road Improvements 11/01/85 12/01/06 200,000 40,000 40,000 0 0
Frantz Rd. Blvd. 11/01/85 12/01/06 590,000 120,000 120,000 0 0
Avery Road Watedine 11/01/85 12/01/06 383,000 80,000 0 0 80,000
Municipal Bldg. Expansion 11/01/85 12/01/06 800,000 160,000 160,000 0 0
Water TowerConstuction 12/01/90 12/01/10 2,200,000 1,163,905 0 1,163,905 0
Swimming Pool Construction 12/01/90 12/01/10 1,200,000 622,391 0 622,391 0
Water Systemlmprovements 12/01/90 12/01/10 1,550,000 815,788 0 815,788 0
Frantz Road Improvements 12/01/90 12/01/10 455,000 267,241 0 267,241 0
Service Complex 12/01/90 12/01/10 2,400,000 1,269,395 0 1,269,395 0
Sanitary Sewer Lift Station 12/01/90 12/01/10 1,800,000 921,278 0 921,278 0
Rings/BlazerWaterTower 10/15/94 12/01/14 4,100,000 2,955,000 0 0 2,955,000
Rings/Blazer Water Tower 10/15/94 12/01/01 40,000 0 0 0 0
Upper Scioto West Branch 01/01/99 07/01/18 19,716,717 16,610,677 0 0 16,610,677
Avery-MUifield Interchange 09/01/99 10/07/19 8,316,788 7,993,876 0 7,993,876 0
Rings Road Improvemenls(TIF) 12/01/00 12/01/20 3,535,000 3,330,000 0 0 3,330,000
Arts Facility Acquisition 12/01/00 12/01/20 1,360,000 1,280,000 0 0 1,280,000
Arts Facility Renovation 12/01/00 12/01/20 755,000 710,000 0 0 710,000
Perimeter Drive Extension 12/01/00 12/01/20 3,940,000 3,705,000 0 0 3,705,000
Emerald Parkway-Phase 7A(TIF) 12/01/00 12/01/20 2,020,000 1,900,000 0 0 1,900,000
Service Complex 12/01/01 12/01/21 3,675,000 3,535,000 0 3,535,000 0
Total 47,599,551 420,000 16,588,874 30,590,677
Unvoted Special Assessment Bonds
Phase II Sewer 07/01/81 12/1/2001 400,000 0 0 0 0
Shier-Rings Watedine 09/01/87 12/1/2007 95,623 25,000 0 0 25,000
Dublin Village Center Lighting 10/01/92 12/1/2006 165,000 65,000 0 0 65,000
2001 Special Assessment 12/01/01 12ro1/21 1,700,000 1,640,000 0 0 1,640,000
Total 1,730,000 0 0 1,730,000
Voted G.O. Bands
#1 Sewer 12/01/74 12/01/05 100,000 9,000 0 0 9,000
#2 Sewer 07/01/79 12/01/10 225,000 60,000 0 0 60,000
Coffman Road Extension 12/01/90 12/01/10 315,000 174,758 0 174,758 0
Justice Center(Land) 12/01/90 12/01/10 890,000 466,022 0 466,022 0
N.E. Quadrant Parkland Acq. 12/01/90 12/01/10 1,225,000 620,220 0 620,220 0
Dublin Justice Center 10/02/92 12/01/11 4,100,000 2,365,000 0 2,365,000 0
Duke Realty TIF 10/15/94 12/01/01 780,000 0 0 0 0
Community Recreation Center 02/01/96 12/01/10 6,615,000 3,940,000 0 3,940,000 0
MetatecTlF 02/01/96 12/01/06 690,000 285,000 0 0 285,000
Community Reaealion Ctr. Exp. 10/15/98 12/01/18 3,998,000 3,438,000 0 3,438,000 0
Emerald Parkway Bridge 10/15/98 12/01/17 7,518,000 6,378,000 0 6,378,000 0
Radio System Improvements 10/15/98 12/01/03 1,011,000 211,000 0 211,000 0
Emerald Parkway, Phase 1(TIF) 10/15/98 12/01/07 1,403,000 833,000 0 0 833,000
Emerald Parkway, Phase 2(TIF) 10/15/98 12/01/16 7,874,000 6,939,000 0 0 6,939,000
WoemerTempleRoad 12/01/00 12/01/20 5,555,000 5,195,000 0 5,195,000 0
Emerald Parkway Overpass-Phase 7 12/01/00 12/01/20 6,565,000 6,140,000 0 6,140,000 0
Coffman Park Expansion 12/01/00 12/01/20 3,135,000 2,950,000 0 0 2,950,000
Total 40,004,000 0 28,928,000 11,076,000
Voted Special Assessment Bonds
TullerRoad 10/15/94 12/01/14 1,185,000 885,000 0 0 885,000
Other Long-term Obligations
Sawmill Road/I-270 interchange 10/01/98 10/01/08 1,200,000 720,000 0 720,000 0
Total Long-term Debt $90,938,551 $420,000 $46,236,874 $44,281,677
(1)'Other Sources" include special assessment collections, real estate property taxes, water system revenues, service payments in lieu of taxes, and
hotel/motel tax revenue.
8/18/2003
6-2
Filename:L\mip\0408
tlp\wrdebt
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6-S
2004 -2008
FIVE-YEAR CAPITAL IMPROVEMENTS PROGRAM
NON-MAJOR PROJECT FUNDING
Guidelines have been established for several key functional categories which the Administration
has utilized in projecting the non-major capital needs. These are summarized as follows:
Park Development
The neighborhood park development priority is based upon the timing of subdivision
build-out.
Evaluate the adequacy ofactive/athletic facilities in the community and the neighborhood
park
Identify opportunities to develop joint neighborhood and community parks with other
governmental jurisdiction (i.e. Dublin City Schools and Washington Township).
Bikeway System Improvements
Identify connections and/or additions to the bikeway system which provide an alternate
transportation system linking neighborhoods, community facilities and commercial
destinations.
Bikeways are included as part of the City's major public roadway projects.
Coordinate local system design with other governmental jurisdictions such as the Mid-
Ohio Regional Planning Commission (MORPC), the Ohio Department of Transportation
(ODOT) and other appropriate regional efforts.
Identify the connections and/or additions that can be constructed by developers as part of
private development.
Annual Street Maintenance Program
Investment for street resurfacing is based on anticipated life of the asset.
A comprehensive pavement management system has been established to ensure
acceptable levels of service are maintained in acost-effective manner.
The City evaluates the pavement maintenance needs annually and programs
improvements based on roadway conditions.
As identified, specific budget requests will be included in the annual capital budget and a final
review and evaluation made by City Council as part of the Operating Budget review process.
7-1
08/18/03
S:\AA-FA Share\2004-2008 C[P\Non-Major Project Fundine 04-08.doc
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