64-03 Ordinance RECORD OF ORDINANCES
Dayton Legal Blank, Inc. Form No. 30043
Ordinance No. 64'03 Passed 20
An Ordinance Amending The Annual Appropriations Ordinance For The
Fiscal Year Ending December 31, 2003
WHEREAS, Section 5705.40 of the Ohio Revised Code allows for supplemental
appropriations to be made provided sufficient resources are available; and
WHEREAS, the Ohio Revised Code requires, when necessary, amendments to the
annual appropriations ordinance to be made in order that appropriations are not over
expended; and
WHEREAS, it is necessary to amend the annual appropriations ordinance to provide
additional funding authorization for the 5800 Building renovation project.
NOW, THEREFORE BE IT ORDAINED by the Council of the City of Dublin,
State of Ohio, ~ of the elected members concumng that:
Section 1. There be appropriated from the unappropriated balance in the Capital
Improvements Tax Fund the amount of $50,000 to account 401-0314-780-2572
for the purpose of adding a conference room to the 5800 Building renovation
project.
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Section 2. The public hearing be waived to provide immediate funding
authorization for the project.
Section 3. This Ordinance shall take effect and be in force in accordance with
Section 4.04(A) of the Dublin City Charter.
Passed this ~ day of , 2003.
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Mayor -Presiding Officer
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ATTEST:
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Clerk of Council
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I hereby certify that copies of this
Ordinance/Resolution were posted in the
City of Dublin in accordance with Section
731.25 of the Ohio Revised Code.
C k of Council, Dublin, Ohio
Deputy City Manager/Director of Finance
5200 Emerald Parkway • Dublin, OH 43017
Phone: 614-410-4400 • Fax: 614-410-4490
CITY OF DUBLIN ~ ^ ~ O
To: Members of Dublin City Council
From: Jane S. Brautigam, City Manager~7a.~-5. a
Date: June 3, 2003
Initiated By: Marsha I. Grigsby, Deputy City Manager/Director of Finance
Re: Ordinance No. 64-03, An Ordinance Amending The Annual Appropriations Ordinance
SUMMARY:
As City Council will recall, due to budgeting concerns a conference room was eliminated from the base
contract for the 5800 Building renovation project. As a result of receiving favorable bids for the project,
sufficient funds are available to add the conference room to the project. This information was shared
with City Council at the March 17 Council meeting. As part of the discussion on March 17, staff
informed City Council that an appropriation ordinance to provide funding for the conference room
would be prepared and brought to City Council in the future.
A copy of the March 17 memo is attached for reference.
RECOMMENDATION:
Staff is recommending that Ordinance No. 64-03 be adopted at the June 9, 2003 City Council meeting.
Attachment
Office of the City Manager
5200 Emerald Parkway • Dublin, OH 43017
Phone: 614-410-4400 • Fax: 614-410-4490
CITY OF DUBLIN
Memo
To: Members of the Dublin City Council
From: Jane S. Brautigam, City Manager~'~w 5. ~~p.~,~~_
Date: March 17, 2003 -
Re: Council Chambers Remodel
Summary:
At the March 3, 2003 City Council meeting, staff presented several options for the remodeling of the
City Council Chambers. After discussion by Council, staff agreed to provide additional information
concerning funding options to maximize the positive changes to the space.
Discussion:
As Council will recall, the bids to remodel the 5800 Building were quite favorable. The project had
been budgeted for $500,000 and the low bid for the project was $227,600. With phone and cable
hookups ($30,000 estimate); reimbursement of architectural fees ($55,000) and a contingency ($50,000),
the total cost to construct the remodel, as currently bid, would be $362,600. One of the needed
improvements that was cut from the remodel due to budgetary concerns was a large conference room.
This feature is one which the Department has desperately needed for a long time and it should be added
back into the project. The estimated cost for this addition is $50,000 (based on $30.00 per square foot),
placing the total for the 5800 Building at $412,600, with a total savings of $87,400.
The Council Chambers remodel project as discussed at last week's meeting would total $120,250 after
deleting the glass backdrop. With the savings from the 5800 building ($87,400) and the $50,000
budgeted for the project, the funds available total $137,400, more than enough to complete the project.
Staff would like to hold any amounts remaining from these two projects (approximately $17,000, plus
any unused contingency) for the possible relocation of the city manager's office to the first floor of City
Hall. More information will be forthcoming in future weeks.
Recommendation:
That Council authorize staff to add the large conference room to the 5800 building remodel and to
proceed with remodel plans for the Council Chambers.