63-03 Ordinance RECORD OF ORDINANCES
Dayton Legal Blank, Ina Form No. 30043
Ordinance No. 63-03 Passed 20
AN ORDINANCE TO ACCEPT THE LOWEST/
BEST BID FOR THE HISTORIC DUBLIN STORM AND
SANITARY SEWER IMPROVEMENTS -PHASE 1 PROJECT
AND DECLARING AN EMERGENCY
WHEREAS, after advertising, receiving and opening bids on May 29, 2003 for the
Historic Dublin Storm and Sanitary Sewer Improvements -Phase 1 Project, Council
has determined that the lowest and best bid for said project is from R. E. Holland
Excavating, Inc. in the amount of $1,883,472.00; and
WHEREAS, Council has determined that there may be a legitimate need to declare
the relocation of the utilities in connection with the above-referenced project as a
"single source" procurement for reason that the company owning the utilities in
question has the exclusive rights to relocate such utilities; and
WHEREAS, it is in the best interest of the City to execute this contract as soon as
possible so that construction may commence immediately,
NOW, THEREFORE, BE IT ORDAINED by the Council of the City of Dublin,
Ohio, of the elected members concurring:
Section 1. That the bid from R. E. Holland Excavating Inc. in the amount of
$1,883,472 be, and hereby is, accepted;
Section 2. That the City Manager is hereby authorized and directed to execute a
contract with R. E. Holland Excavating, Inc. for completion of said project pursuant to
the bid specifications and documents on file in the office of the City Engineer.
Section 3. That this Ordinance be, and the same hereby is, declared to be an
emergency measure for the preservation of the public peace, health and welfare of the
residents of this City, and, therefore, shall take effect and be in force immediately
upon its passage.
Passed this da f , 2003.
i
May residing Officer
ATTEST:
~~iy+~?^~4--
~ Clerk of Council
~ I
~I
i
I hereby certify that copies of this
Ordinance/Resolution were posted in the
City of Dublin in accordance with Section
731.25 of the Ohio Revised Code.
C k of Council, Dublin, Ohio
Office of the City Manager
5200 Emerald Parkeway • Dublin, OH 43017
CITY OF DUBLIN phone: 614-410-4400 • Fax: 614-410-4490 M e m 0
To: Members of Dublin City Council
From: Jane S. Brautigam, City Manager«,~, 5.4^.e«.~o~J
Date: June 4 2003
Initiated By: Paul A. Hammersmith, P.E., Director ofEngineering/City Engineer
Jay M. Herskowitz, P.E., Assistant Director ofEngineering -Utilities ~ Y'
Re: Historic Dublin Storm and Sanitary Sewer Improvements- Phase 1
Bid Acceptance Ordinance
Ordinance No. 63-03
Summary:
On May 29, 2003 three (3) bids were received, publicly opened and read for the Historic Dublin
Storm and Sanitary Improvements -Phase 1 project. A summary of the bids is shown on the
attached bid tabulation. All bids have been reviewed by the Division of Engineering staff. The
engineer's estimate for this project was $2,373,000.
The Phase I improvements will occur in areas along High Street and east of High Street, including
the alleys, and along Darby Street beginning at the school property and continuing east to North
Black Smith Lane. The improvements will consist of new storm sewers and street rehabilitation to
add concrete curb to better direct stormwater to the new storm sewers, ADA (Americans with
Disabilities Act) compliant curb ramp improvements, sidewalks, and roadway resurfacing with new
asphalt.
R.E. Holland Excavating, Inc. of Springfield, Ohio, submitted the lowest and best bid of
$1,883,472, which is $489,528 less than the Engineer's estimate, but only 12% less than the high bid
of $2,113,888 and 6% less than the second lowest bid of $1,991,054. A difference of about 12%
between a high and low bid is not considered significant and generally suggests that all bidders had a
reasonably clear uderstanding of the project scope and work, and the methods and means required to
perform and complete the work.
Staff has not had recent experience with R.E. Holland Excavating, Inc., and therefore contacted
several references familiar with the R. E. Holland's work. References contacted included the City of
Dayton Water Department, the Public Works Division of Hamilton, Ohio and the Cincinnati
Metropolitan Sewer District (MSD). Work performed by R. E. Holland for these agencies involved
installation of sanitary and storm sewers and included a $5 million sanitary sewer construction
project performed for Cincinnati MSD. In all cases, the individuals contacted indicated that they
Historic Dublin Storm and Sanitary Sewer Improvements -Phase 1
Bid Acceptance Ordinance
June 4, 2003
Page 2
experienced no project quality or schedule problems with respect to R. E. Holland's work
performance, and overall were generally satisfied.
Recommendation:
Staff recommends this ordinance accepting the bid of R. E. Holland be adopted by Council.
Emergency action upon adoption is requested to allow the work to commence immediately and be
mostly performed during the more favorable summer weather, and thus be substantially completed
by the final project completion date of November 21, 2003.
RECORD OF ORDINANCES
Duymn Legal Blnnk, Inc. Forth No. 30043 T
_ ~ I
Ordinance No. 63-03 Passed 20 ~
AN ORDINANCE TO ACCEPT THE LOWEST/
BEST BID FOR THE HISTORIC DUBLIN STORM AND
SANITARY SEWER IMPROVEMENTS -PHASE 1 PROJECT
AND DECLARING AN EMERGENCY
I~ WHEREAS, after advertising, receiving and opening bids on May 29, 2003 for the
Historic Dublin Storm and Sanitary Sewer Improvements -Phase 1 Project, Council
~ has determined that the lowest and best bid for said project is from R. E. Holland
Excavating, Inc. in the amount of $1,883,472.00; and
WHEREAS, Council has determined that there may be a legitimate need to declare
the relocation of the utilities in connection with the above-referenced project as a
"single source" procurement for reason that the company owning the utilities in
question has the exclusive rights to relocate such utilities; and
WHEREA it is in the best interest of the Cit to execute this contract as soon as
S, y
possible so that construction may commence immediately,
NOW, THEREFORE, BE IT ORDAINED by the Council of the City of Dublin,
Ohio, of the elected members concumng:
Section 1. That the bid from R. E. Holland Excavating Inc. in the amount of
$1,883,472 be, and hereby is, accepted;
Section 2. That the City Manager is hereby authorized and directed to execute a
contract with R. E. Holland Excavating, Inc. for completion of said project pursuant to
the bid specifications and documents on file in the office of the City Engineer.
Section 3. That this rdinance be and the same hereb is declared to be an
O
Y >
emergency measure for the preservation of the public peace, health and welfare of the
residents of this City, and, therefore, shall take effect and be in force immediately
ni a a e
upo is p ss g .
Passed this day of , 2003.
Mayor -Presiding Officer
ATTEST:
Clerk of Council
' ~
i
I
a~
~ Q
a
b ~ U
o ~
~ ~ ~d
O P~
~ ~ U
~ o
0 0 0
o o ~n
~ o ~ 0000,
0 0`~0 ~
~ ~ ~ o~ oo ~
~ o ~ ~ ~
Q o 0
U
~ ~ N
M~~" cv ~
x ~ ~
w A
o
p-I ~ w a
O W Q
A W
~ ~ ~
~ W
~ aW, U
ti ~ ~ o
a °
~ ~
W c, > °
A ~ U
° U
~ U W
a~ a~
,_b1D ~ C7
ti
0
x
o w ~
°
L7 ~ U
~ ~I , i $
i
I ! ~ ~ x
~ ~ ~ ~ ~
ii
i ii i
i j II j l
i~ ~ j I I I ~I
~ ~ ~ i ~
' h ~ N M NH 3NY1
i = I Ti-'-{9 aM NHO~TI LJ-
~ ~ !x~ ~ ~ ~ ~ ,
i ~ ~ i~l
i I i~ i=1
j i ~ i ~ I
--rte - - I ~ ~
ll I ~ ~ i
~i - 1 IIIH A3NNI~ ~ i
L ~ i i i i I
_ ~ Q
- o
i ~ i ~
i 4 -I ~ A I
-
f ~ I -
I ~ ~ ~ ~
i i i I i _4 j ~ I~ =~r~,3~s( ~ _
N I ~ ~ I v~i I ~ •I• III I
~ L - _ I i 890
- aooe
(rr r+)Uel asl 3ais 3ealae _
Il r-~ `-I J I 1
$V e
f 8
- I I- I ~ ' I~ ~1 t a m y °a o
I - ~ - ' _ L-- ~ ~ m 6
~ ~z II I I II
i i i i i
~3ais aoN ~3ais Aeava
O
i
~ I ~
W
3 h ~ ~
-1