41-03 Ordinance RECORD OF ORDINANCES
Dayton Legal Biank, Inc. Form No. 30043
Ordinance No. 41-03 (Amended) Passed 20
AN ORDINANCE ACCEPTING THE LOWEST/BEST BID
FOR THE WOERNER TEMPLE COMMUNITY POOL PROJECT, AND
DECLARING AN EMERGENCY
WHEREAS, after advertising, receiving and opening bids on April 2, 2003 for the
Woerner Temple Community Pool Project, Council has determined that the lowest and
best bid for said project is from Gutknecht Construction Company in the amount of
$4,048,000 base bid and $34,500 for Alternate 1; and
WHEREAS, it is necessary to amend the annual appropriations ordinance to provide
funding authorization for the project.
NOW, THEREFORE, BE IT ORDAINED by the Council of the City of Dublin,
Ohio, T of the elected members concurring:
Section 1. That the bid from Gutknecht Construction Company in the amount of
$4,048,000 and Bid Alternate #1 in the amount of $34,500 are hereby accepted.
Section 2. That the City Manager is hereby authorized and directed to execute a
contract with Gutknecht Construction Company for completion of said project
pursuant to the bid specifications and documents on file in the Office of Grounds &
Facilities.
Section 3. That there be advanced from the Capital Improvements Tax Fund the
amount of $2,565,000 to the Swimming Pool Construction Fund, said advance to be
reimbursed from proceeds of a future debt issue.
Section 4. That there be appropriated from the unappropriated balance in the
Swimming Pool Construction Fund the amount of $4,490,000.
Section 5. That this ordinance is declared to be an emergency measure necessary
for the immediate preservation of the public peace, health, safety or welfare, and
emergency action is necessary in order to initiate the project as soon as possible so that
the facility can open in the spring of 2004. Therefore, this ordinance shall take effect
upon passage.
Passed this ~ day of , 2003.
ayor - residing Officer
ATTEST:
- Clerk of Council
I hereby certify that copies of thi
Ordinance/Resolution were posted in th
City of Dublin in accordance with Sectio
731.25 of the Ohio Revised Code.
(~~1 ~ of Council, Dublin, Ohio
DECLARATION OF OFFICIAL INTENT
For Reimbursement of Expenditures from Bonds/Notes
This is a Declaration of Official Intent under Treasury Regulations Section 1.103-18.
1. The City of Dublin (the City) declares that it reasonably expects that the capital
expenditures described in Item #2 will be reimbursed with the proceeds of bonds, notes,
certificates, or obligations under a financing lease, installment purchase or loan agreement,
representing a borrowing by the City in the maximum principal amount, for such
reimbursements, of $2,565,000.
2. The capital expenditures to be reimbursed are for community recreation facilities.
The specific project is the construction of a new outdoor swimming pool facility in the
southwest area of the City.
3. This Declaration of Official Intent is consistent with the budgetary and financial
circumstances of the City of this Declaration, in that no money (including the money
advanced to make the expenditures that are to be reimbursed) is, or is reasonably, allocated
on a long-term basis, or otherwise set aside by the City or any other entity, with respect to
the expenditures described in Item #2.
4. Within 30 days from this date this Declaration of Official Intent shall be made
available as a public record subject to inspection by the general public or at the main
administrative office of the Issuer for reasonable public inspection during all normal
business hours.
The undersigned has been authorized by the City to make and sign this Declaration on
behalf of the City.
Date of Declaration:
By:
(Signature)
Marsha T_ (rrigshy, T)e a C',it; Mgr/l~irectcr ~f Finance
(Name and Title)
Caution: This Declaration of Official Intent will not be effective unless the notes,
bonds or other obligations providing moneys for the reimbursement are issued and the
reimbursement is made (by an allocation on the books and records identifying the
expenditure as in Item #2 above) by the later of (a) one year after the date of payment of the
expenditure or (b) one year after the date the property with respect to which the expenditure
is made was placed in service.
T:\2003\039-Declaration of Official Intent.doc
Office of the City Manager
5200 Emerald Parkway A Dublin, Ohio 43017-1006
Phone: 614-410-4400 A Fax: 614-410-4490 M e m o
CITY OF DUBLIN
TO: Members of the Dublin City Council
FROM: Jane S. Brautigam, City Manager~a,~,,,,~.~. (~.ou,.
~a,~,,:
DATE: February 5, 2003 ~
INITIATED BY: Fred Hahn, Director of Grounds of Facilities
RE: Woerner Temple Community Pool Project
SUMMARY:
On Wednesday, April 2, 2003 bids were opened for the Woerner Temple Community Pool
Project. This project is an approved Capital Improvement Program.
The publicly announced base bid was estimated at $4,700,000.00. Six (6) bids were received.
Base Bid Bid Alter. #1
1) APEX/M&P $4,349,585.00 $38,700.00
2) Thomas Marker Construction Company $4,058,700.00 $43,000.00
3) Gutknecht Construction Co. $4,048,000.00 $34,500.00
4) Miles McClellen $4,427,000.00 $38,536.00
5) Wayne Builders Co., Ltd $4,600,000.00 $50,000.00
6) Contrak Corporation $4,693,000.00 $39,356.00
This project consists of the construction of two pools, bathhouse/offices, mechanical building,
concession stand, parking lots, retention basins, associated site work and landscaping.
The one bid alternate consists of the construction of a small restroom attached to the concession
building. Park users could utilize this structure without needing to enter the pool area.
RECOMMENDATION:
Staff is recommending adoption of Ordinance no. 41-03, accepting Gutknecht Construction
Co.'s base bid of $4,048,000.00 and bid alternate #1 for $34,500.00. Gutknecht Construction
has done previous work for the City of Dublin including, most recently, the construction of the
new Service Center and previously the construction of the Earlington Pool. Staff has found
their work to be satisfactory.
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