40-03 Ordinance RECORD OF ORDINANCES
Dayton Legal Blank, Inc. Form No. 30043
Ordinance No. 40-03 Passed , 20
AN ORDINANCE TO ACCEPT THE LOWEST/BEST BID
FOR THE 2003 STREET MAINTENANCE PROGRAM,
AND DECLARING AN EMERGENCY
WHEREAS, after advertising, receiving and opening bids on March 11, 2003 for
the 2003 Street Maintenance Program Council has determined that the lowest and
best bid for said project is from Strawser Paving Company in the amount of
$1,351,869.76; and
WHEREAS, Council has determined that there may be a legitimate need to declare
the relocation of the utilities in connection with the above-referenced project as a
"single source" procurement, for reason that the company owning the utilities in
question has the exclusive rights to relocate such utilities; and
WHEREAS, it is in the best interest of the City to execute this contract as soon as
possible so that construction can start early in the spring of 2003;
NOW, THEREFORE, BE IT ORDAINED by the Council of the City of Dublin,
Ohio, of the elected members concurring:
Section 1. That the bid from Strawser Paving Company in the amount of
$1,351,869.76 be, and hereby is, accepted.
Section 2. That the City Manager is hereby authorized and directed to execute a
contract with Strawser Paving Company for completion of said project pursuant to
the bid specifications and documents on file in the office of the City Engineer.
Section 3. That this Ordinance be, and the same hereby is, declared an
emergency measure for the preservation of the public peace, health or welfare of the
residents of this City, and, therefore, this Ordinance shall take effect and be in force
immediately upon its passage.
Passed this ~~t'~ day of , 2003.
Mayor -Presiding Officer
ATTEST:
Clerk of Council
I hereby certify that copies of this
Ordinance/Resolution were posted in the
City of Dublin in accordance with Sectio
731.25 of the Ohio Revised Code.
Cl of Council, Dublin, Ohio
Division of Engineering
5800 Shier Rings Road • Dublin, OH 43016
CITY OF DUBLIN Phone: 614-410-4600 • Fax: 614-761-6506
Memo
To: Members of Dublin City Council
From: Jane S. Brautigam, City Managei~~„" S, (j~~,,Y„~ j
Date: March 18, 2003
Initiated By: Paul A. Hammersmith, P.E., Director of Engineering/City Engineer ~Cw
Re: 2003 Street Maintenance Bid Acceptance Ordinance
Ordinance No. 40-03
Background
An overview of the proposed 2003 Street Maintenance Program was presented to City Council
at their February 18, 2003 meeting. The proposed program was divided into four categories:
street maintenance; ditch enclosure; bikeway maintenance; and bikeway connections/additions,
with the associated estimated cost identified. All items in the 2003 Program, as estimated,
totaled $1,528,200 (not including $150,000 for the northeast area bikeway
connections/additions), and was less than the $1,655,000 budgeted for 2003. Council expressed
no objection to the 2003 Program as proposed, thus staff advertised the program for bids
beginning February 19, 2003 and bids were opened March 11, 2003.
As Council may recall, staff proposed the 2003 Program include improvement to the Muirfield
Drive berm (adjacent to the existing edge of pavement) between Brand Road and Carnoustie
Drive. The City Engineer and the Director of Streets and Utilities recommend this
improvement to address on-going maintenance necessary each spring to repair tire ruts along
the edge of pavement. Although not included in the proposed program, as bid, the estimated
cost for these this improvement to Muirfield Drive is $220,000. This improvement will reduce
future on-going maintenance efforts and cost.
Over the past several months, in cooperation with many surrounding Communities, including
the City of Columbus, staff has been researching the requirement for ADA (Americans with
Disabilities Act) detectable warnings (truncated domes) for curb ramps. Truncated domes are
the standard design requirement for detectable warnings, that provide an indication of the
boundary between the sidewalk and street by people with visual disabilities. A suspension was
placed on requiring detectable warnings at curb ramps through July 26, 2001, which allowed ten
(10) years for conducting research. The suspension expired on July 26, 2001, consequently
detectable warnings are again required as of July 26, 2001. As a result, local governments are
required to place detectable warnings when constructing ar altering pedestrian facilities. The
estimated cost for placement on existing curb ramps is approximately $300 per ramp.
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2003 Street Maintenance Program Contract
Costs Based On Bid
ANNUAL STREET MAINTENANCE PROGRAM
A. Street Name Bid Cost B. Partial Depth Repairs Bid Gast
1-3 LOCHERBIE CT 96,130
5 KIRKHILL CT 7,050 Partial Depth Repairs 65,270
6 MILMICHAEL CT 8,440 Total 65,270
7 DORNOCH CT 8,510
8 CRAIL CT 9,950 C. Curb & Gutter Repairs
9 GLENALMOND CT 16,510
]0 INVERGORDON CT 5,220 Curb & Gutter Repairs 27,180
11-13 LOCH MAREE CT 43,670 Total 27,180
14-16 PITLOCHRY CT 29,730
17-18 MOOR'S PL 119,410 D. Crack Sealing
19 GALWAY DR 20,010
20 TIPPERARY CTS 22,990 Crack Seal 55,190
21 ALDRIDGE PL 50,850 Total 55,190
22 BRAND RD 80,380
23 MUIRFIELD DR 71,250 E. Miscellaneous Repairs
24 TERRE PRINCE CT 17,770
25 CHRISTIE CHAPEL RD 44,550 1. SW @ '7929 Tipperary Ct (Galway Dr) 4,360
26 PUEBLO CT 36,570 2. SW @ 7645 Brandonway Dr (Wellston Ct) 6,640
27 MOJAVE ST 39,670 3. SW @ Emerald PW SB 7,970
28 SUNDOWN CT 14,610 4. 2 Street Lights @ Avery & Muirfield 4,590
29 FENIAN CT 14,370 5. Bomanite Maintenance 9,890
30 BLESSINGTON CT 14,360 6. Curb Connection @ Varwyne Dr 2,360
31 BRIGHT RD 30,510 7. Curb Connection @ Royal Plume Dr 2,860
32 EITERMAN RD 96,810 8. ADA Sidewalk Ramp On Dale Dr 10,000
33 CLOVER LN 15,440 9. ADA Sidewalk Ramps 32,950
34 OLD SPRING CT 14,760 Total 81,620
35 BECKLEY LN 23,250
36 HERTFORD LN 53,450 F. Incidentals
37 SOUTHBY CT 10,650
Maintaining Traffic, Mobilization, etc. 35,330
Total 1,016,870 Total 35,330
A. Street Overlay Program 1,016,870
B. Partial Depth Repairs 65,270
C. Curb & Gutter Repairs 27,180
D. Crack Sealing 55,190
E. Miscellaneous Repairs 81,620
F. Incidentals 35,330
Total 1,281,460
DITCH ENCLOSURE BIKEWAY CONNECTIONS /ADDITIONS
Brand Rd Ditch Enclosure 2,590 Shannon Glen Bikepath Extension
Total 2,590.00 Belvedere Green Blvd To Avery Rd 35,690
Total 35,690
ANNUAL BIKEPATH MAINTENANCE
1. Bristol Pkwy Bike Path Replacement 22,570
2. Miscellaneous Bike Path Repairs 9,560
Total 32,130
Summary
Budget Bid Cost
1. Annual Street Maintenance Program 1,500,000.00 1,281,460.00
2. Annual Ditch Enclosure Program 75,000.00 2,590.00
3. Annual Bikeway Maintenance 30,000.00 32,130.00
4. Bikeway Connections /Additions 200,000.00 35,690.00
Total 1,805,000.00 1,351,870.00