010-03 OrdinanceRECORD OF ORDINANCES
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Ordinance No.........10.-03 ........................................... Passed .................................................................., .......................
YE.aR
An Ordinance Amending The Annual Appropriations Ordinance
For Fiscal Year Ending December 31, 2003
WHEREAS, the Ohio Revised Code requires, when necessary, amendments to the annual
appropriations ordinance to be made in order that appropriations are not over expended; and
WHEREAS, it is necessary to appropriate funds for the reforestation program; and
WHEREAS, it is necessary to appropriate grant funds awarded by the Ohio Office of Criminal
Justice for the Information Sharing Consortium project; and
WHEREAS, it is necessary to appropriate estimated resources identified in various capital
project funds for project related expenditures; and
WHEREAS, at the beginning of each year it is necessary to appropriate the unenewz~bered
balances in various capital project funds to authorize those funds for project related
expenditures.
NOW, THEREFORE BE IT ORDAINED by the Council of the City of Dublin, State of
Ohio, _~ of the elected members concurring that:
Section 1. There be appropriated from the unappropriated balance in the General Fund the
amount of $111,119 to account 101-0620-740-2421 for the planting of trees on public property.
Section 2. There be appropriated from the unappropriated balance in the Safety Fund the
amount of $95,965 to account 214-0810-750-2391 and $13,439 to account 214-0810-780-220
for a subscription to an on-line service and equipment needed to implement an on-line
information gathering and sharing system which will be used in collaboration with five other
suburban communities. These costs will be funded by a grant from the Ohio Office of Criminal
Justice.
Section 3. There be appropriated from the unappropriated balance in the Golf Course Roadway
Fund the amount of $62,875.11 to account 403-0314-780-2551 for infrastructure and other costs
associated with the Ballantrae development project.
Section 4. There be appropriated from the unappropriated balance in the Transportation
Improvements Fund the amount of $197,717.43 to account 418-0314-780-2551 to provide funds
to close out the S.R. 161-Dale to Sawmill improvements project with the Ohio Department of
Transportation.
Section 5. There be appropriated from the unappropriated balance in the Thomas-Kohler TIF
Fund the amount of $902,133 to account 419-0314-780-2551 for public improvements related
to the TIF district, and $168,215 to account 419-0314-810-2790 to transfer funds to the General
Obligation Debt Service Fund for the payment of debt service obligations due in 2003.
Section 6. There be appropriated from the unappropriated balance in the Metatec TIF Fund the
amount of $77,700 to account 420-0314-810-2790 to transfer funds to the General Obligation
Debt Service Fund for the payment of debt service obligations due in 2003.
Section 7. There be appropriated from the unappropriated balance in the McKitrick TIF Fund
the amount of $1,033,302 to account 421-0314-810-2790 to transfer funds to the General
Obligation Debt Service Fund for the payment of debt service obligations due in 2003.. and to
the General Fund for reimbursement of legal fees incurred during the establishment of the ~1~11~
district.
Section 8. There be appropriated from the unappropriated balance in the Rings Road TIF Fund
the amount of $292,090 to account 426-0314-810-2790 to transfer funds to the General
Obligation Debt Service Fund for the payment of debt service obligations due in 2003.
Section 9. There be appropriated from the unappropriated balance in the Avery-Muirfield
Interchange Fund the amount of $171,609.59 to account 429-0314-810-2790 to transfer the
unencumbered balance in the fund to the General Obligation Debt Service Fund to retire a
portion of the debt service obligations due in 2003.
RECORD OF ORDINANCES
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Ordinance No..........10-03........_.._........._....._,......... Passed ......................................................Page Z.....~~.,p......
Section 10. There be appropriated from the unappropriated balance in the Emerald Parkway
Overpass Fund the amount of $106,403.53 to account 430-0314-810-2790 to transfer the
unencumbered balance in the fund to the General Obligation Debt Service Fund to retire a
portion of the debt service obligations due in 2003.
Section 11. There be appropriated from the unappropriated balance in the Perimeter West TIF
Fund the amount of $3,383.83 to account 431-0314-780-2551 for construction costs related to
the project, and $321,378 to account 431-0314-810-2790 to transfer funds to the General
Obligation Debt Service Fund for the payment of debt service obligations due in 2003.
Section 12. There be appropriated from the unappropriated balance in the Rings/Frantz TIF
Fund the amount of $81,926.95 to account 433-0314-780-2551 for roadway improvements
along Rings Road.
Section 13. There be appropriated from the unappropriated balance in the Arts Facility
Renovation Fund the amount of $264.56 to account 434-0314-810-2790 to transfer the
unencumbered balance in the fund to the General Obligation Debt Service Fund to retire a
portion of debt service obligations due in 2003.
Section 14. There be appropriated from the unappropriated balance in the Historic Dublin
Parking TIF Fund the amount of $87,439.00 to account 436-0314-780-2550 for costs related to
the construction of public parking in Historic Dublin.
Section 15. There be appropriated from the unappropriated balance in the Ballantrae Park
Construction Fund the amount of $177,796.07 to account 437-0314-780-2511 for completion of
Ballantrae Park.
Section 16. There be appropriated from the unappropriated balance in the Golf Course Water
Fund the amount of $4,140 to account 611-0314-780-2561 for final costs associated with the
construction of water lines for the Ballantrae development project, and $103,201.22 to account
611-0314-810-2790 for the purpose of transferring the unencumbered balance to the Water
Fund and close the construction fund.
Section 17. There be appropriated from the unappropriated balance in the Golf Course Sewer
Fund the amount of $1,842 to account 622-0314-780-2563 for final costs associated with the
construction of sewer lines for the Ballantrae development project, and $159,443 to account
622-0314-810-2790 for purpose of transferring the unencumbered balance to the Water Fund
and close the construction fund.
Section 18. The public hearing be waived to provide immediate funding authorization for the
purposes identified.
Section 19. This Ordinance shall take effect and be in force in accordance with Section 4.04(a)
of the Dublin City Charter.
Passed this_1~S'1' day of ~ , 2003.
yor - rl~ ding Officer
ATTEST:
Clerk of Council
I hereby certify that copies of this
Ordinance/Resolution were posted in the
City of Dublin in accordance with Section
731.25 of the Ohio Revised Code.
~qq~- C c of Council, Dublin, Ohio
crr~• of uile~iv
City Manager
5200 Emerald Parkway • Dublin, OH 43017
Phone: 614-410-4400 • Fax: 614-410-4490
To: Members of Dublin City Council
From: Jane S. Brautigam, City Manager~~,,,,,~ 5. ~~~
Date: January 16, 2003
Initiated By: Marsha I. Grigsby, Director of Finance A~\c"r
Michele M. Hoyle, Director of Fiscal Administration
Memo
Re: Ordinance No. 10-03, Amending the Annual Appropriations for Fiscal Year Ending
December 31, 2003
SUMMARY:
Ordinance No. 10-03 amends the annual appropriations for' the fiscal year ending December 31, 2003,
in the General Fund, the Safety Fund and various capital funds. The amendments are as follows:
Section 1 appropriates $111,119 to the reforestation account in the General Fund. These funds,
generated from payments made in lieu of tree replacements, will be used to plant trees on public
property. The amount requested to be appropriated represents the unencumbered balance of the total
tree replacement fees received.
Section 2 appropriates a total of $109,404 within the Safety Fund for equipment and subscription to an
on-line information service associated with the Police L)ivision's participation in the Information
Sharing Consortium. This program will allow Dublin Police to share information with four other
suburban jurisdictions on-line, and is funded with a grant from the Ohio Office of Criminal Justice.
The remaining sections of Ordinance No. 10-03 reappropriate fund balances within various capital
funds that were not encumbered as of December 31, 2002 .and appropriates revenues to be received in
2003. The capital project funds were established as required in the Ohio Revised Code. Under Ohio
law, the balances in these funds lapse at year-end. Reappropriation is necessary to provide funding for
the purposes intended in these funds.
Section 3 appropriates funds for completion of infrastructure and other costs associated with the
Ballantrae development project, see the attached spreadsheet detailing the estimated and actual costs
through December 31 for the project. Section 4 appropriates the balance in the Transportation
Improvements Fund, which will be used to close out the S.R. 161- Dale to Sawmill improvements
project with the Ohio Department of Transportation.
Sections 5, 6, 7, and 8 appropriate unencumbered cash balances generated from service payments in
various TIF funds. Section 5 appropriates funds for public improvements related to the TIF district,
including a portion of the estimated costs to relocate and bury the 138kv transmission line to be installed
by AEP, as well as to transfer funds for payment of debt service due on bonds issued for the extension of
Emerald Parkway. Sections 6, and 8 provide appropriations to transfer funds for payment of debt
service due on bonds issued for projects within the TIF districts. In Section 7, funds are appropriated to
transfer funds for debt service obligations due in 2003 and for reimbursement of legal fees incurred
during the establishment of the TIF district that were paid from the General Fund.
Memorandum
January 15, 2003
Page Two
Sections 9, 10 and 13 appropriate unencumbered cash balances that remain after completion of the
Avery-Muirfield Interchange, Emerald Parkway Overpass, Arts Facility Renovation projects,
respectively. These funds will be transferred to be applied to debt service due on bonds issued for these
projects.
Sections 11, 12 and 14 appropriate unencumbered balances in the TIF Funds. Section 11 appropriates
funds to finalize project costs related to the extension of Perimeter Drive and to transfer funds for
payment of debt service. Section 12 appropriates funding for continuation of roadway improvements
along Rings Road. The additional improvements relate to the installation of a traffic signal. The
contract for this improvement and funding based on the contract will be presented to City Council at a
later date. Section 14 appropriates the unencumbered balance in the Historic Dublin Parking TIF Fund
and will be available for costs related to the construction of the parking lot located south of S.R. 161
between Franklin Street and Mill Lane.
Section 15 appropriates funds for the completion of Ballantrae Park, see the attached spreadsheet
detailing project costs. Section 16 and 17 provide funding authorization for final costs associated with
construction of water and sewer lines for the Ballantrae development project. Also provided in Sections
16 and 17 are appropriations to transfer the remaining balances in both funds to the Water Fund and
Sewer Funds, so that the construction funds can be closed.
RECOMMENDATION:
We recommend the public hearing be waived and Ordinance 10-03 (Amending the Annual
Appropriations for the Fiscal Year Ending December 31, 2003) be passed at the January 21 City Council
meeting.
T:\2003\003-ORD-O10-03 MEMO.doc
Ballantrae/Golf Course Infrastructure Improvements
Budget vs. ActuaVEstimated Costs
Roadwa Water Sewer
Imkrovements Improvemf;nts Improvements Total
Golf' Course Infrastructure Funds
Transfer per Ordinance #71-01 $6,094,244 $639,187 $354,775 $7,088,206
Expenditures:
R-O-W/easements-
Hearthstone(settlement amount) 1,709 1,709
Fellowship Baptist 6,239 6,239
Young(settlement amount) 1,'I 51 1,151
Derth 6,Ei40 6,640
Hoffer 47,'I 13 47,113
Raymond Professional-Hoffer environment al 3,:100 3,500
Demolition costs-Hoffer property 11,`.168 11,568
Eiterman/Post LLC(settlement amount) 2,:100 2,500
Swickard 7,300 7,300
Ohio Title Corp. 292 292
Franklin Co. Treasurer-recoupment on Young 2,427 2,427
Franklin Co. Common Pleas-Young case :22 222
R-O-W/easements negotiations-
M ECompanies 1,530 2,:?50 3,780
Design(Eiterman extension)-
Burgess & Niple 43,350 43,350
Construction-
George Igel 3,453,468 435,467 186,547 4,075,482
Stottlemeyer Hydromulching 117,973 117,973
Griffin Pavement Stri ing 21,389 21,389
City of Dublin-signage 1,351 1,351
EMH&T 4,009 4,009
Archive Reprographic Center-annexation 180 180
Buck & Sons 300,265 300,265
Peabody Landscape 165,386 165,386
Davey Tree Farm 98,594 98,594
Brush Contractors 57,844 57,844
Van Dyke Iron 28,600 28,600
Edwards Golf Comm.-reimbursement 14,027 14,027
Decorative Paving Company 187,000 187,000
Strawser Paving 12,900 12,900
Kramer Engineering 1,905 1,905
AEp 405
Performance bond 32,618 4,140 1,842 38,600
Construction management-
Steve Sanders 4,044 4,084 2,266 10,394
Water well testing-
BBC&M 16,381 16,381
Geo-technical testing services-
Resource International 5,486 2,F>35 2,835 11,156
Other
Raab Surveying 660 660
Joseph Bucci 415 415
Filename:\per\mig\capproj\golfcourseroadwayandpark
Ballantrae/Golf Course Infrastructure Improvements
Budget vs. Actual/Estimated Costs
Roadwa Water Sewer
Improvements Improvements Im rovements Total
Water well supply issue-
Eagon and Associates 70,031 70,031
Aqua Tech Environment 683 683
Superior Laboratories 480 480
Sprowls Drilling 213,791 213,791
Various individuals 30,826 30,826
Transfer to Ballantrae Park Fund 790,000 790,000
Total expenditures 5,683,183 531,844 193,490 6,408,517
Encumbrances
Design-
Burgess & Niple 0 0
Construction-
George Igel(1) 0 0 0 0
Griffin Pavement Striping 0 0
Davey Tree Farm 4,910 4,910
Buck & Sons 54,128 54,128
Peabody Landscape 1,859 1,859
Stottlemeyer Hydromulching 15,991 15,991
Brush Contractors 0 0
Van Dyke Iron 0 0
Decorative Paving Company 1,785 1,785
AEP 228,182 228,182
Construction management-
Steve Sanders 0 0 0 0
Water well testing-
BBC & M 0 0
Water well supply issue-
Eagon & Associates 4,520 4,520
Superior Laboratories Inc. 300 300
Aqua Tech Environmental Labs 123 123
Sprowls Drilling 36,251 36,251
Superior Laboratories Inc. 135 135
Geo-technical testing services-
Resource International 0 0 0 0
Other-
Raab Surveying 0 0
Demolition-Hoffer property 0 0
Total encumbrances 348,184 0 0 348,184
Total expenditures/encumbrances 6,031,367 531,844 193,490 6,756,701
Unencumbered fund balance $62,877 $107,343 $161,285 $331,505
12/31 /02
Filename:\per\mig\capproj\golfcourseroadwayandpark
Ballantrae Park
Expenditures 2001 2002 2003 Total
Contractors:
Trucco Construction $228,412 $228,412
Missler Irri ation 29,297 76,966 106,263
C stal Fountains 12,246 169,613 181,859
Lithko Contractin 130,500 28,407 158,907
Peabod Landscapin 63,720 325,843 389,563
Gator-Wolf Mason 14,040 1,560 15,600
Rock and Watersca e 51,953 346,908 398,861
Hutchison Construction 47,145 47,145
Stottleme er H dromulchin 54,298 54,298
Brush Contractors 92,518 92,518
Sachs Mason 85,271 85,271
Chemcote 57,805 57,805
Eastside Nurse 12,000 12,000
Desi ncrete 111,473 111,473
Lannis Fence Com an 2,375 2,375
Geor e I el 25,875 25,875
Victor Stanle Inc. 2,694 2,694
Sprowls Drillin 9,708 9,708
Other:
Steve Saunders 319 319
Edwards Golf Communities 60,713 44,443 105,156
Kramer En ineerin 3,900 3,900
Water well sup I issue:
Sprowls Drilling 75,000 75,000
Total Ex enditures $591,200 $1,573,802 2,165,002
Encumbrances
Contractors:
Trucco $83,679 83,679
Peabod Landsca in 35,425 35,425
Kramer En ineering 200 200
Stottleme er H dromulching 3,939 3,939
Chemcote 23,957 23,957
Total Encumbrances $147,200 147,200
Total Ex enditures/Encumbrances $591,200 $11,721,002 2,312,202
Total Funds Available $2,490,000
Unencumbered Fund Balance 177,798
12/31 /02
Filename:\per\mig\capproj\golfcourseroadwayandpark