48-04 Ordinance RECORD OF ORDINANCES
Dayton Legal Blank, Inc. Form No 30043
48-04
Ordinance No. Passecl , 20
AN ORDINANCE ACCEPTING THE LOWEST AND
BEST BID FOR ROCK SALT AND AUTHORIZING THE
CITY MANAGER TO ENTER INTO A CONTRACT
FOR PROCUREMENT OF SAID COMMODITY.
WHEREAS, Council has conducted formal advertising and competitive bidding
procedures for the procurement of rock salt; and,
WHEREAS, Council has determined that the bid submitted by Cargill, Inc. for said
commodity in the amount of $37.92/ton for dumped delivery and $40.42/ton for piled
delivery constitutes the lowest and best bid,
NOW, THEREFORE, BE IT ORDAINED by the Council of the City of Dublin,
State of Ohio, ~ of the elected members concurring that:
Section 1. The bid submitted by Cargill, Inc. for the above referenced commodity
in the amount of $37.92/ton for dumped delivery and $40.42/ton for piled delivery is
hereby accepted.
Section 2. The City Manager is hereby authorized to enter into a contract with
Cargill, Inc. for the procurement of said commodity as specified above and within said
bidder's bid proposal on file in the Department of Finance.
Section 3. That this Ordinance shall take effect and be in force on the earliest date
permitted by law.
Passed this~/~ day of , 2004.
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Mayor -Presiding Officer
ATTEST:
Clerk of Council
I hereby certify that copies of this
Ordinance/Resolution were posted in the
City of Dublin in accordance with Section
731.25 of the Ohio Revised Code.
De ty Clerk of Council, Dublin, Ohio
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Office of the City Manager
5200 Emerald Parkway • Dublin, OH 43017
CITY OF DUBLIN.. Phone: 614-410-4400 • Fax: 614-410-4490
Memo
To: Members of City Council
From: Jane S. Brautigam, City Manage~o.,~,.~~ Jr . ~ ~-Q,,,,,J
Date: July 6, 2004
Initiated By: Matt Villareale, Assistant Director of Streets & Utilities
Michele M. Hoyle, Director of Fiscal Administration • ~
Re: Ordinance No. 48-04, Rock Salt Bid Process
Summary:
Attached for your consideration please find Ordinance No. 48-04 accepting the lowest and best bid for
rock salt and authorizing the City Manager to enter into a contract for the procurement of said
commodity. Also attached for your reference is a copy of the bid tabulation. Bids were requested
based upon an estimated quantity of 8,000 tons, which is consistent with the estimated quantity under
the past contract and the 2004 Operating Budget. As reflected in the attached bid tabulation, the City
received bids from the following suppliers:
? North American Salt Company
? Cargill, Inc.
? Morton, International, Inc.
As noted in the bid tabulation, the bid submitted by Cargill, Inc., in the amount of $37.92 ton for
dumped delivery/$40.42 for piled delivery is the lowest bid. In addition, Cargill's bid is also in full
compliance with the terms, conditions and requirements within the City's bid documents
This bid represents an increase of approximately nine percent per ton over the previous contract
prices. However, current storage circumstances will allow the City to use the less costly delivery
option most of the time, making the effective cost per ton increase approximately three percent on
average. The 2004 budget of $325,000 assumed estimated usage of 8,000 tons at approximately
$40/ton.
Recommendation:. We recommend passage of Ordinance 48-04, which accepts the bid of Cargill,
Inc.