32-04 Ordinance RECORD OF ORDINANCES
Davton Legal Blank. Inc. Form No. 30043
Ordinance No. 32'04 Passed 20
AN ORDINANCE TO ACCEPT THE LOWEST/BEST BID FOR THE
HISTORIC DUBLIN STORM SEWER IMPROVEMENTS PROJECT
AND DECLARING AN EMERGENCY
WHEREAS, after advertising, receiving and opening bids on April 23, 2004 bids
were received for the Historic Dublin Storm Sewer Improvements project; and
WHEREAS, Council has determined that the lowest and best bid for said project is
from, Complete General Construction Company in the amount of $644,730.00; and
WHEREAS, Council has determined that there may be a legitimate need to declare
the relocation of the utilities in connection with the above-referenced project as a
"single source" procurement, for reason that the company owning the utilities in
question has the exclusive rights to relocate such utilities; and
WHEREAS, it is in the best interest of the City to execute this contract as soon as
possible so that construction may commence immediately.
NOW THEREFORE BE IT ORDAINED by the Council of the City of Dublin,
Ohio, of the elected members concurring:
Section 1. That the bid from Complete General Construction in the amount of
$644,730.00 be, and hereby is, accepted.
Section 2. That the City Manager is hereby authorized and directed to execute a
contract with Complete General Construction Company for completion of said project
pursuant to the bid specifications and documents on file in the office of the City
Engineer.
Section 3. That this Ordinance be, and the same hereby is, declared to be an
emergency measure for the preservation of the public peace, health or welfare of the
residents of this City, and, therefore, this Ordinance shall take effect and be in force
immediately upon its passage.
Passed this day of , 2004.
Mayor -Presiding Officer
ATTEST:
C~~in,4i ~ C~
,~az~~4/
Clerk of Council
I hereby certify that copies of this
Ordinance/Resolution were posted in the
City of Dublin in accordance with Section
731.25 of the Ohio Revised Code.
De y Clerk of Council, Dublin, Ohio
Division of Engineering
5800 Shier Rings Road • Dublin, OH 43016
CITY OF DUBLIN Phone: 614-410-4600 • Fax: 614-761-6506
Memo
To: Members of Dublin City Council
From: Jane S. Brautigam, City Manage~r~~,~~j ~ ~
Date: Apri128, 2004 ~Q'/
Initiated By: Paul A. Hammersmith, P.E., Director of Engineering/City Engineer
Jay M. Herskowitz, P.E., Assistant Director of Engineering -Utilities
Re: Historic Dublin Storm Sewer Improvements -Phase 2
Bid Acceptance Ordinance No. 32-04
Summary
On April 23, 2004 four (4) bids were received, publicly opened and read for the Historic Dublin Storm
Sewer Improvements, Phase 2 (Phase 2) project. A summary of the bids is shown of the attached bid
tabulation. The Engineer's estimate for this project was $1,150,000.00, which included a 15% contingency.
The 2004 budgeted funds for construction of this project are $2,100,000. Complete General (Complete
General) Construction Company of Columbus, Ohio, submitted the lowest and best bid of $644,730.00.
The Phase 2 improvements include installation of approximately 2000 feet of storm sewer, 1600 feet of curb
and asphalt paving of streets and alleys. Construction will be initiated along Wing Hill (west of North High
Street), Darby Street (between Bridge Street and the library) and on elementary school property so that work
within this general area may be completed by the end of this summer. The remaining work will occur on
Franklin Street (near the Sells Alley intersection), along Mill Lane (from Eberly to John Wright Lane) and
along John Wright Lane (from Franklin St. to South High Street). For Council reference and review, a
reduced set of project construction drawings has been placed in the Council planning room.
The Complete General bid is $505,2701ess than the Engineer's estimate. Concerned with this difference
and the $300,000 (42%) difference between the Complete General bid and the next lowest bid, staff
contacted representatives from Complete General to ascertain information that might explain these
differences. After having had an opportunity to comparatively analyze their bid against all other bids
received, and revisit the project site, Complete General indicated they remain comfortable with the proposed
man-hours and equipment used to develop their bid, the assumptions they made regarding rock excavation
and the costs associated with maintenance of traffic.
Previous experience with Complete General has been generally favorable, particularly on the Hanna Hills
water line and sanitary sewer project performed in 2000 and the Martin Road storm sewer improvements
project performed in 2002. These projects involved significant rock excavation and maintenance of traffic,
which both are also significant components of the Phase 2 project. More recently, Complete General
constructed the Rings Road/Atrium Parkway/Ashland Chemical Access Drive Intersection Improvements
commencing in June of 2003 and nearing final completion with the installation of landscaping. Staff has
thoroughly reviewed the Complete General bid and finds no reason not to accept their bid.
Recommendation
Staff recommends this ordinance accepting the bid of Complete General Construction Company be adopted
by Council. Emergency action upon adoption is requested to allow Phase 2 work to begin immediately
following completion of Phase I construction activities (end of May) and be substantially completed by the
final project completion date of November 22, 2004.
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RightFax 4/27/2004 12;05 PAGE 1/1 RightFax
Complete General Construction Company
1221 East FiRh Avenue
Cdumbus, Ohio 43219
Tb: Jay Herskowitr, PE From: Brad Sundneimer 614-258-9515, Ext 158
City of Dublin Fax: 614-258-5398
Fax: 614-761-6506 Pages: 1
Date: 412 7/2004
Historic Dublin Storm Sewer CC: Main Office, Mike Lynch, FredMeade
Improvements, Phase II
? Urgent B For Review ? Please Continent ? Please Reply ? Please Recycle
• Comments:
As per our telephone conversatim, I would like to take you through the steps we've taken in order to
feel comfortable with our bid,
- After the bid letting, both Whit Wardell, Senior Estimator and i revisited the project site in
order to determine if there was something we missed during our initial site visit We
determined, based upon this site visit and the contrail documents, that we understood the
area that this project will take place and our bid reflected such.
- John McKinley, Chief Estimator reviewed the bid in detail and couldn't find any
mistakes/errors. He feels comfortable with the amount of man-hours that were included in
our bid to complete the project Also, I've again reviewed the bid and couldn't find any
significant errors that would make me believe that we couldn't successfully canplete this
project with the indudedrnan-hours, equipment, and materials,
- Yesterday, myself and Fred Meade, Underground Superintendent visited the project site
and reviewed in detail both the plans and existing site conditions. Based upon the borings,
rock will be encountered within the area of the School and Darby Street for the mast part. All
rock lines were plotted on our plans, and the required rock excavations, as detailed in the
cmtract documents, have been carted into our bid. Mr. Meade reviewed our bid
productions and he also feels confident that the hid productions are obtainable.
Based upon our past work experience in Dublin, and our vast underground experience as a while, we
feel that our kid reflects the actual ccnsiruction of this project based upon the contract documents. Also,
there is a Performance Bend required on this project that insures the City of Dublin that the project will
be completed