31-04 Ordinance RECORD OF ORDINANCES
Davton Leal Blank, Inc. Form No. 30043
Ordinance No. 3~ -~4 Passed 2~
AN ORDINANCE ACCEPTING THE LOWEST AND BEST BID
FOR SANITARY SEWER CLEANING, AUTHORIZING THE CITY
MANAGER TO ENTER INTO A CONTRACT FOR PROCUREMENT
OF SAID SERVICES, AND APPROPRIATING FUNDS THEREFOR
WHEREAS, sanitary sewer cleaning is necessary to properly maintain this essential
infrastructure and reduce the potential for sanitary sewer backups into homes and
businesses; and
WHEREAS, this project will televise sanitary sewer lines identifying inflow and
infiltration that have the potential to overburden the sanitary sewer system; and
WHEREAS, a written report and a video log will be created of the sanitary sewer lines
and manholes that will then be used to identify the current condition of the sanitary
sewer system; and
WHEREAS, once a problem in the sanitary sewer system has been identified it will
either be repaired immediately or scheduled for repair at a later date; and
WHEREAS, the City advertised then received competitive bids on April 26, 2004 for
the City of Dublin Sanitary Sewer Cleaning Project; and
WHEREAS, the bid submitted by Reynolds Inliner, LLC of Orleans, Indiana in the total
amount of $345,596 is the lowest and best bid for the project; and
WHEREAS, this project is an approved 2003 and 2004 Operating Budget project; and
WHEREAS, it is necessary to amend the annual appropriations ordinance to
provide sufficient funding authorization for the sanitary sewer cleaning project;
NOW, TF~EREFORE, BE IT ORDAINED by the Council of the City of Dublin, State of
Ohio, of the elected members concurring.
Section 1. That the bid submitted by Reynolds Inliner, LLC of Orleans, Indiana in the
total amount of $354,596 for the Sanitary Sewer Cleaning Project is hereby accepted.
Section 2. That the City Manager is hereby authorized to enter into the necessary
Contract with the successful bidder.
Section 3. That there be appropriated from the unappropriated balance in the
Sewer Fund the amount of $200,000 to account 620-0632-730-2349 for the
purpose of cleaning and televising sanitary sewer lines and manholes.
Section 4. This Ordinance shall take effect and be in force in accordance with
Section 4.04(a) of the Dublin City Charter.
Passed this ~ day of , 2004
.c r r
Mayor -Presiding Officer
d ~
~ I hereby certify that copies of this
Clerk of Council
Ordinance/Resolution were posted in the
City of Dublin in accordance with Section
731.25 of the Ohio Revised Code.
De y Clerk of Council, Dublin, Ohio
Division of Streets & Utilities
6555 Shier-Rings Road Dublin, Ohio 43016-1243
ciTY of nuscirr Phone: 614-410-4750 Fax: 614-761-6512 Memo
TO: Members of the Dublin City Council
FROM: Jane S. Brautigam, City Manage>~~,~ 5 ~ '
DATE: May 3, 2004
INITIATED BY: Dana L. McDaniel, Deputy City Manager/Director of Service
Matt Villareale, Assistant Director of Streets & Utilities
RE: City of Dublin Sanitary Sewer Cleaning Project
SUMMARY:
On Monday, Apri126, 2004 bids were opened for the Ciry of Dublin Sanitary Sewer Cleaning Project.
The budgeted amount for this project is $375,000.00, which includes $200,000 previously appropriated
in the 2003 Operating Budget as well $175,000 in the 2004 Operating Budget. The project cost of
$375,000 is inclusive of both the base and alternative bid costs.
The following four (4) bids were received.
Company Name Base Bid Alternative Bid Total
Dreier & Maller, Inc. $235,405.50 $163,222.50 $398,628.00
Lake County Sewer Co. Inc $336,830.56 $269,310.24 $606,140.80
Metropolitan Environmental Services $288,363.00 $375,985.00 $664,348.00
Reynolds Inliner, LLC $192,364.00 $153,232.00 $345,596.00
This work will consist of cleaning and televising sanitary sewer lines. This work will also include
providing the City a written report and recorded video documenting the condition of the sanitary sewer
lines and manholes.
The purpose of this project is to:
1. Ensure the proper flow of the system by systematically cleaning it, thereby reducing the potential
for backups.
2. Identify problem areas that maybe deteriorating and /or malfunctioning and scheduling these for
repair.
3. Continue to eliminate infiltration and inflow.
RECOMMENDATION:
Staff recommends Council adopt Ordinance No. 31-04, accepting Reynolds Inliner, LLC base and alternative
bids in the amount of $345,596. We have completed references for Reynolds Inliner, LLC. and have found
their references to be satisfactory. The additional $39,404 will be used for contingencies to cover unforeseen
issues related to cleaning and televising.
T. hvord\DANA\MEMOS\COUNCIL\Sewer Bid OS0304.doc
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