26-04 Ordinance RECORD OF ORDINANCES
Dayton Leeal Blank, Inc. Form No. 30043
Ordinance No. 26-04 Passed . 20
An Ordinance Amending the Annual Appropriations Ordinance
for the Fiscal Year Ending December 31, 2004
WHEREAS, Section 5705.40 of the Ohio Revised Code allows for supplemental
appropriations to be made provided sufficient resources are available; and
WHEREAS, the Ohio Revised Code requires, when necessary, amendments to the
annual appropriations ordinance be made in order that appropriations are not over
expended; and
WHEREAS, it is necessary to amend the annual appropriations ordinance to provide
funding for various projects.
NOW, THERE ORE BE IT ORDAINED by the Council of the City of Dublin,
State of Ohio, of the elected members concurring that:
Section 1. There be appropriated from the unappropriated balance in the General Fund
the amount of $95,000 to account 101-0312-720-2349 for the purpose of expanding
the scope of services for the Tara Hill Comprehensive Traffic Calming Study.
Section 2. There be appropriated from the unappropriated balance in the Tartan West
TIF Fund the amount of $3,850,450. Of the total, $1,865,150 is to be appropriated to
account 443-0314-780-2561 for water system improvements, $1,131,600 is to be
appropriated to account 443-0314-780-2560 for sanitary sewer system improvements, and
$853,700 is to be appropriated to account 443-0314-780-2511 for public parkland and
bike path improvements.
Section 3. The appropriation in the Water Fund account number 610-0312-780-2561 be
reduced by $1,447,750.
Section 4. There be advanced into the Tartan West TIF Fund the amount of $3,850,450.
Of the total, $1,865,150 is to be advanced from the Water Fund, $1,131,600 is to be
advanced from the Sewer fund, and $853,700 is to be advanced from the Capital
Improvements Tax Fund. These advances will be repaid in the future from service
payments generated from the Tartan West TIF' district.
Section 5. This Ordinance shall take effect and be in force in accordance with Section
4.04(a) of the Dublin City Charter.
Passed this ~ day of ~ , 2004.
Mayor -Presiding Officer
ATTEST:
Clerk of CounCll I hereby certify that copies of this
Ordinance/Resolution were posted in the
City of Dublin in accordance with Section
731.25 of the Ohio~R/evised Code.
,
putt' Clerk of Council, Dublin, Ohio
City Manager
5200 Emerald Parkway • Dublin, OH 43017
Phone: 614-410-4400 • Fax: 614-410-4490
CITY OF DUBLIN M e m o
To: Members of Dublin City Council
From: Jane S. Brautigam, City Manager~~~,~5 ~
Date: March 30, 2004 v~
Initiated By: Marsha I. Grigsby, Deputy City Manager/Director of Finance
Re: Ordinance No. 26-04, An Ordinance Amending the Annual Appropriations Ordinance
SUMMARY:
Ordinance No. 26-04 requests additional funding authorization for the Tara Hill Comprehensive Traffic Calming
Study and the improvements related to the Tartan West development as identified in Ordinance No. 09-04 which
authorized the creation of the Tartan West incentive district.
Section 1 provides additional funding for the expanded scope of services for the Tara Hill Comprehensive Traffic
Calming Study. As identified in an October 2, 2003 memo initiated by Paul Hammersmith, the current scope of
services included the identification of the impacts of traffic calming devices on the Study Area streets, but did not
include the mitigation of those impacts. The expanded scope of services will provide for additional meetings,
data collection on adjoining neighborhood streets, analyses for warrants, travel patterns, speed, and capacity,
survey mailing and analysis, alternative preparation/analyses, and a concluding report. The October 2, 3003
memo and the expanded scope of services are attached for reference. The original scope of services totaled
$79,220.
Section 2 provides the funding authorization for the public infrastructure improvements identified as "Category
B" improvements in Ordinance No. 09-04 and Exhibit C to the Tax Increment Financing (TIF) Agreement. The
funding for the Hyland-Cory pedestrian tunnel and its related fees are not being appropriated at this time. It is
anticipated that this project will be programmed and constructed in 2006. A copy of Exhibit C to the TIF
Agreement is attached for reference.
Section 3 reduces the appropriations that were authorized as part of the 2004 Operating Budget in the Water Fund.
The 2004 Operating Budget for the Water Fund included funding for the water tower and booster station needed
in the northwest area to address existing deficiencies and to serve the Tartan West development and for the City's
over sizing costs related to the installation of the water line along Hyland-Croy to serve Tartan West and the
City's exclusive expansion area. The original appropriation in the Water Fund did not include funding for various
City fees and permit costs that are included in Section 2.
Section 4 identifies the funding that will be advanced to the Tartan West TIF Fund from the Water, Sewer and
Capital Improvements Tax Funds to initially fund the public infrastructure improvements to be completed. As
service payments are generated from the private improvements constructed in the TIF district, the Water, Sewer
and Capital Improvements Tax Funds will be reimbursed.
RECOMMENDATION:
Staff recommends that Ordinance No. 26-04 be adopted at the April 19, 2004 City Council meeting.
T:\2004\023-ORD-26-04 MEMO.doc
t
Office of the City Mana er
5200 Emerald Parkway • Dubin, OH 43017
Phone: 614-410-4400 • Fax: 614-410-4490
CITY OF DUBLIN
Memo
To: Members of the Dublin City Council
From: Jane S. Brautigam, City Manager ~Q~J ~ _ ~o
Date: October 2, 2003 l~w
Initiated By: Paul A. Hammersmith, PE, Director of Engin ering/City Engineer ^ b~~
Jean-Ellen M. Willis, PE, Civil Engineer~~
Re: Tara Hill Comprehensive Traffic Calming Task Force
Resolution No. 39-03
Summary:
As directed by Council at their September 15, 2003 meeting, Resolution 39-03 establishes and defines goals
and actions for the Tara Hill Comprehensive Traffic Calming Task Force. This Task Force identifies and
creates community leadership within the 2200 household study area. The Task Force will be comprised of
nine (9) members: two members of City Council, two residents of Tara Hill Drive, and one representative
from Hemingway Village, Shannon Glen, Indian Run Meadows, DublinshirelWoods of Dublinshire, and
Earlington Village/Villas of Earlington. This community group will review and discuss the findings of the
Stage 1 report, and consider the initial findings of the Stage 2 report. The members will coordinate
meetings to provide information and report back to their respective subdivisions, provide input and assist in
garnering consensus within the Study Area. The ultimate goal of this group will be the creation of a
comprehensive traffic-calming plan within the Study Area to be recommended to City Council for
progratiuning and implementation.
Further, the current scope of services for the Tara Hill Comprehensive Traffic Calming Study includes the
identification of the impacts of traffic calming devices on other Study Area streets, but does not include the
mitigation of those impacts. Considering there is forecasted to be a 20% diversion of total Tara Hill Drive
traffic, approximately 800 vehicles/day, to other collector streets within the Study Area, staff requested a
cost from R.D. Zande, the study consultant for Stage 1 and Stage 2, to evaluate and mitigate the diverted
traffic. The expanded scope of services includes: 6 technical meetings with staff, 6 meetings with the Task
Force, data collection on adjoining neighborhood streets within the Study Area, extensive analyses for
warrants, travel patterns, speed, and capacity, 1 Study Area Survey mailing and analysis, alternatives
preparation analyses, and a concluding report. This scope is flexible and can be changed when the Task
Force reviews and discusses the expanded scope of services. The current estimated cost to perform the
expanded scope of services, as noted above, is approximately $77,000, which may change if the Task Force
alters the described scope.
Recommendation:
Staff recommends adoption of Resolution 39-03 formally establishing and setting the goals and actions
of the Tara Hill Comprehensive Traffic Calming Task Force.
RECORD OF RESOLUTIONS
a~~~.~„a~~ ~ F~~ ~s
Resolution No. 3q_0'i i
Passed 20
A RESOLUTION ESTABLISHING THE TARA HILL DRIVE
TRAFFIC CALMING TASK FORCE AND CREATING THE GOALS
AND ACTIONS FOR THE DEVELOPMENT OF A COMPREHENSIVE
TARA HILL DRIVE TRAFFIC CALMING PLAN
WHEREAS, Tara Hill Drive, which extends from Muirfield Drive on the west to
Coffman Road on the east, is a collector street providing access to several connected
neighborhoods; and
WHEREAS, Tara Hill Drive residents have experienced increased speeds and volumes
on their street, resulting in expressed concerns for pedestrian safety and prompting a
petition that City Council initiate action to calm traffic on Tara Hill Drive; and
WHEREAS, City Council commissioned a comprehensive traffic study to evaluate
Tara Hill Drive for traffic calming; and
WHEREAS, completion of Stage I of the Study revealed that the average recorded
~ traffic volume on Tara Hill Drive is approximately 4,100 vehicles per day, the average
85~' percentile speed is 36 miles per hour, and an average of 21.5 % of the volume is
documented to be through traffic; and
WHEREAS, based upon the criteria set forth in the adopted City of Dublin Traffic
Calming Policy, Tara Hill Drive warrants traffic calming; and
WHEREAS, the initial Stage 2 findings of the Study have identified that approximately
20% of total traffic from Tara Hill Drive maybe diverted to other adjoining
neighborhood streets should traffic calming devices be implemented; and
WHEREAS, City Council has determined this diversion of traffic is not a desired
~ outcome and requires in-depth analysis and collective neighborhood involvement; and
WHEREAS, City Council has determined that a Tara Hill Drive Traffic Calming Task
I Force should be established to organize and create community leadership within a Study
Area bounded by Post Road to the south, Coffman Road to the east, Muirfield Drive to
the west, and Brand Road to the north.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Dublin,
of the elected members concumng, that:
Section 1. The Tara Hill Drive Traffic Calming Task Force (the "Task Force") shall
be appointed by City Council following solicitation of interested neighborhood
participants. The Task Force shall be comprised of nine individuals: two members of
~ City Council, two residents of Tara Hill Drive, and one representative from each of the
following subdivisions located within the Study Area: Hemingway Village, Shannon
Glen, Indian Run Meadows, Dublinshire/Woods of Dublinshire, and Earlington
VillageNillas of Earlington.
~I Section 2. All meetings of the Task Force shall be open to the public.
Section 3. At the first Task Force meeting, the Task Force shall consider the results
i of Stage 1 and the initial findings of Stage 2 of the Tara Hill Drive Comprehensive.
Traffic Calming Study, and review an expanded scope of services that will identify
improvements to mitigate the potential impacts of diverted traffic within the Study Area.
Section 4. The Task Force shall meet regularly, approximately once per month, to
consider findings, impacts and mitigating efforts, and direct the study team.
RECORD OF RESOLUTIONS
Oey~on Layel BIeMi, Mc., Fwm fb. 9005
Resolution No. 3Q-o3 Passed _ Page ~ 20
Section S. The Task Force members shall report back to interested parties in their
respective subdivisions to coordinate neighborhood communication and information.
Section 6. The Task Force shall meet to provide input and gamer community
consensus to, ultimately, recommend to City Council a comprehensive traffic-calming
plan for the entire Study Area.
Section 7. The Task Force shall be chaired by one of its members, specifically
appointed by City Council.
Section 8. The Task Force members shall not be compensated for this service.
Section 9. The Task Force shall be technically supported by appropriate City staff,
particularly the Engineering Division, and the selected consultant.
Section 10. The Task Force shall provide its report and recommendation to the City
Council not later than May 17, 2004.
i
ii Section 1 I. This resolution shall take effect immediately upon passage, in accordance
with Section 4.04(a) of the Revised Charter.
i
I
~I Passed this day of , 2003.
i
ii Mayor -Presiding Officer
'I
ATTEST:
i!
Clerk of Council
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March 8, 2004
Understanding
The Tara Hill Task Force is being initiated by the City of Dublin to address potential impacts
related to traffic calming on Tara Hill Drive. The following outlines the proposed scope of
services and associated fee by R. D. Zande & Associates, Inc. in assisting the Task Force.
Technical Approach
Stages 1 and 2 of the Tara Hill Traffic Calming Study will be used as a basis for completion of
these services. In those Studies, traffic calming recommendations were identified for the
affected street (Tara Hill Drive). Those recommendations will be used as a basis for evaluating
potential traffic flow concerns in the rest of the study area (bounded by Coffman Road, Post
Road, Muirfield Drive, and Brand Road).
The following scope of services entails collection of additional data and analysis for the rest of
the study area, analysis of improvement options, and periodic meetings with the Task Force.
Additional services may also be needed, which entail analysis of traffic crash data at key study
area intersections (in addition to the analysis conducted for Tara Hill Drive), and public
involvement meetings. These additional services may be provided if requested by the Task
Force.
The technical approach and methods that will be used by our team to complete the work of
this study are discussed below.
Step 1 -Inventory
The attachment illustrates the count locations discussed in tasks 1-1 and 1-2
1 - 1 Turn Counts (7-8, 215-31 S, S-6) 18 Intersections
Turn movement data will be collected at key intersections throughout the
study area during key peak hour travel periods. The intent of these counts
will be for identifying likely travel patterns on the study area streets.
1 - 2 Tube Counts (28 Locations)
Road tube counts will be placed throughout the study area to identify daily
volume and travel speed trends. This data will be compared to the turning
movement counts for use in analysis of traffic float patterns.
1 - 3 Coordinate W/Police (StealthStat)
The City of Dublin Division of Police will be contacted for coordinating road
tube counts with Stealth Stat machine placement, as a means of both
comparison between the data and supplemental speed data.
1 - 4 Report Graphics (volumes ~ speeds)
A summary of the data will be prepared to provide a pictorial perspective of
the traffic data.
I
Step 2 -Data Analysis
2 - 1 Warrants Analysis
Signal and Stop Sign Warrant analysis will be conducted for key study area
intersections.
2 - 2 Capacity Analysis
Intersection capacity analysis will be conducted to identify existing Levels of
Service.
2 - 3 Speed Analysis
Speed analysis will be conducted to derive 85`h percentile and average speeds.
2 - 4 Travel Pattern Analysis
The volume and travel speed patterns will be evaluated to derive an overall
assessment of current traffic flows throughout the study area. This will
provide the basis for recommendations on any additional traffic control
measures on study area streets. These recommendations may include a traffic
calming program for one or multiple streets.
Step 3 - Report of Findings
3 - 1 Summary Report
The analyses and recommendations from Steps 1 and 2 will be summarized and
submitted to the City in a Report Format. Graphics will be prepared arith the
intent of presentation to the Task Force. A draft report submittal will be
submitted to the City for review and comment prior to submittal to the Task
Force.
3 - 2 Report Submittal and Review
Upon receipt of comments from the City, a Final report will be prepared.
Step 4 -Improvement Options/Resident Survey and Analysis
4 - 1 Survey Mailings
A survey form will be sent to study area residents, with the principal intent of
soliciting preferences on types of traffic calming preferences. The survey form
will be in a similar format to the survey forms sent to affected area residents on
Tara Hill Drive.
4 - 2 Survey Analysis
The survey findings will be summarized, and ranked by preference.
4 - 3 Conceptual Improvement Alternatives
Schematic illustrations of alternative improvement options will be prepared
and submitted for consideration by the City and the Task Force. These
options will incorporate the recommendations identified in Step 3, along R~ith
survey data responses. Up to five alternatives will be prepared.
2
4 - 4 Evaluate Modified Alternatives
Upon review and comment by the City and Task Force, additional analysis
will be conducted of modifications to the conceptual alternatives. This will
include type and extent of traffic calming devices and/or other traffic control
measures.
4 - S Recommended Improvement Location Plan
Modified alternatives will be resubmitted to the City and Task Force for
approval. This will also include recommendations on a preferred alternative.
4 - 6 Cost Estimates
Opinions of probable construction costs will be prepared for the Location
Plan identified in Step 4-5.
Step S -Meetings
Periodic meetings will be held with the City and Task Force, as outlined below. It is assumed
that meetings with the task force will occur monthly during the course of one year.
S - 1 Kick Off Meeting
Meet with the City to discuss anticipated project schedule and project team
member responsibilities.
S - 2 Pre-Task Force Meeting w/City (6)
Prior to meeting with the Task Force, R D Zande will meet with the City to
discuss presentation materials and topics of discussion.
S - 3 Meeting w/Task Force (6)
Meetings will be held with the Task Force. It is assumed that the meeting
contents will range from soliciting commentary and concerns from the Task
Force members, to presentation of study findings.
S - 4 Task Force Materials Preparation (6)
Handouts will be prepared for each meeting to outline presentation materials
by R D Zande. Additional copies will be made available for members of the
public attending the meeting. It is assumed that 50 copies of the handouts will
be prepared for each meeting. Informational displays (12 assumed) aTill also be
prepared for the Task Force meetings as appropriate.
S - S Project Administration
This item will include miscellaneous coordination with the City, Task Force,
and project team members throughout the course of the project.
Proposed Base Fee
Our proposed base fee for this comprehensive traffic calming study is $ 77,500.00.
3
Additional Items - If Requested by the Tara Hill Task Force
6 - 1 Accident Analysis (9 Intersections)
Conduct traffic crash analyses of study area access locations along Coffman
Road, Muirfield Drive, and Brand Road. A total of 9 intersections are
assumed.
6 - 2 Public Meeting Notice Mailings (2)
Send notice of public meetings to study area residents. Two public meetings
are assumed.
6 - 3 Pre-Public Meeting w/ City (2)
Prior to meeting with the Task Force, R D Zande will meet with the City to
discuss presentation materials and topics of discussion.
6 - 4 Public Meeting (2)
Attend public meetings to discuss and answer community concerns and
comments. This item will also include preparation of additional displays for
presentation of study findings, improvement options, and recommendations.
6 - S Review of Public Meeting Responses
A review will be made of comments and questions documented by attendees at
the public meetings.
Proposed Fees for Additional Items
Our proposed fee for the Additional Items is $ 17,773.
The combined amount for the Base Fee and for Additional Items (If Requested) is $95,273.00.
Proposed Schedule
We anticipate the study schedule to be eight months from authorization by the City. Further
scheduling details will be provided pending input to the City by the Tara Hill Task Force.
4
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EXHIBIT C
PUBLIC IMPROVEMENTS
Public Improvements -Category A
Avery-Muirfield/Brand Road intersection improvements
Hyland-Croy/Brand Road intersection improvements
Avery Road/Brand Road intersection improvements
Post/Hyland-Croy intersection improvements
Glick/Avery/Manley roundabout
Total Estimated Cost: $5,538,133
Public Improvements - Category
Water tower
Booster station
Hyland-Croy pedestrian tunnel
Sewer line to the site
Water line over sizing -along Hyland-Croy
Sewer line over sizing -through site
Public park development
Bike paths
Fees
Total Estimated Cost: $4,365,745
Public Improvements - Category
Club Drive
Other roadway improvements on Hyland-Croy
Other roadway improvements on Manley
Manley pedestrian tunnel
Glick Road cul-de-sac/Roma Drive
Water line along Hyland-Croy to serve only Tartan West
Sewer line through site to serve only Tartan West
Interest costs
Fees
Total Estimated Costs: $4,949,357
C-1