06-05 Ordinance AMENDEDRECORD OF ORDINANCES
Ordinance No.
Inc.
Passed . 20
06-OS (Amended)
AN ORDINANCE AMENDING CERTAIN SECTIONS
OF ORDINANCE NO.98-96 (COMPENSATION PLAN)
WHEREAS, Council has determined, upon the recommendation of the City Manager,
that certain sections of Ordinance No. 98-96 (Compensation Plan for non-union
personnel) be amended; and
WHEREAS, Council has determined that adoption of these amendments is necessary to
the administrative/operational effectiveness of the City; and
WHEREAS, Council has determined that these amendments are necessary for the City
to maintain a competitive position within the public sector labor market, thus aiding in
the recruitment and retention of high quality personnel;
NOW, THEREFORE, BE IT ORDAINED by the Council of the City of Dublin, State
of Ohio, ~z of the elected members concurring:
Section 1. That Section 2 (WAGE & SALARY STRUCTURE/ADMINISTRATION),
subsection A of Ordinance No. 98-96 be amended by deleting the "Planning,
Development & Zoning" categorical heading, the "Director of Planning" job
classification title and corresponding pay grade (pay grade 11), the "Assistant Director
of Planning" job classification title and corresponding pay grade (pay grade 10), the
"Director of Economic Development" job classification title and corresponding pay
grade (pay grade 11), and the "Deputy City Manager/Director ofDevelopment" job
classification title and corresponding pay grade (pay grade 13) contained therein and
replacing such with the following:
Planning, Economic Development and Zoning
Classification Title Pay Grade
Director of Land Use and Long 11
Range Planning
Assistant Director of Land Use and 10
Long Range Planning
Deputy City Manager/Director of 13
Economic Development
Section 2. That Section 2 (WAGE & SALARY STRUCTURE/ADMII~TISTRATION),
subsection A of Ordinance No. 98-96 be amended by deleting the "Service,
Maintenance, Streets, Utilities, Grounds, Facilities" categorical heading, the "Director
of Grounds & Facilities" job classification title and corresponding pay grade (pay grade
11), and the "Deputy City Manager/Director of Service" job classification title and
corresponding pay grade (pay grade 13) as contained therein and replacing such with the
following:
Service, Maintenance, Streets, Utilities, Parks, Facilities
Classification Title Pay Grade
Director of Parks and Open Space 11
Deputy City Manager/Director of 13
Public Service
Section 3. That Section 2 (WAGE & SALARY STRUCTURE/ADMIlVISTRATION),
subsection A of Ordinance No. 98-96 be amended by adding the following new job
classification titles and corresponding pay grades under the following categorical
headings:
RECORD OF ORDINANCES
~o~.
Ordinance No. 06-~5
Passed
General Management & Administration
Classification Title
Director of Administrative Services
Pay Grade
11
Human Resources & Risk Management
Classification Title Pay Grade
Human Resource Coordinator 7
Risk Management Specialist 6
Law Enforcement
Classification Title
Civilian Bureau Commander
Pav Grade
11
Planning, Economic Development and Zoning
Classification Title Pav Grade
Architectural Compliance Officer 6
Page ?o
Service, Maintenance, Streets, Utilities, Parks, Facilities
Classification Title Pay Grade
Nature Education Coordinator 7
Section 4. That Section 2. (WAGE & SALARY STRUCTURE/ADMINISTRATION),
subsection B. of Ordinance No. 98-96 be amended by adjusting all pay ranges contained
therein by 3.1 % at the minimum and maximum of each range, as reflected in the
following table:
SCHEDULE OF PAY GRADES & RANGES
PAY GRADE PAY RANGE
1 $24,672 - $37,009
2 $26,916 - $39,366
3 $29,365 - $42,947
4 $32,038 - $46,856
5 $35,185 - $51,119
6 $37,054 - $55,586
7 $40,428 - $60,641
RECORD OF ORDINANCES
Inc.
Ordinance No. 06-OS Passed Page ~0
8 $45,391 - $66,383
9 $49,520 - $72,424
10 $54,026 - $79,016
11 $58,045 - $86,205
12 $64,309 - $94,051
13 $70,161 - $102,609
Section 5. That Section 6. (PERSONAL LEAVE), Paragraph A. of Ordinance No. 98-96
be amended by deleting Paragraph A. in its entirety and replacing it with the following:
Effective the first pay period of each year, all existing employees serving in
Full-Time Permanent positions, and who are in full pay status at such time
(i.e. on duty or on approved leave with pay) shall receive four (4) days (32)
hours of Personal Leave. However, new employees appointed during the
year shall receive apro-rated allocation of Personal Leave in accordance
with the following schedule:
Time Frame Appointed Personal Leave Allocation
January 1 through March 31 32 Hours (4 days)
April 1 through June 30 24 Hours (3 days)
July 1 through September 31 16 Hours (2 days)
October 1 through November 30 8 Hours (1 day)
December 1 or later None
Personal Leave shall be used at the employee's discretion, provided that is
approved in advance by the employee's Department/Division Head via the use
of a Leave Request Form. Personal Leave shall be used within the same
payroll calendar year in which it is allocated and shall not be carried over to the
next payroll calendar year.
Section 6. That Section 8 (VACATION LEAVE), paragraph E. of Ordinance No. 98-96 be
amended by deleting the reference to "calendar year" in lines one and four of paragraph G.
and replacing it with "payroll year."
RECORD OF ORDINANCES
Blank, Inc.
Ordinance No. 06-05 Passed Page Z~
Section 7. That Section 8 (VACATION LEAVE), paragraph H. of Ordinance No. 98-96
be amended by deleting the reference to "calendar year" and "new calendar year" in lines
15 and 18 of paragraph H. and replacing such references with "payroll year" and
"December" respectively; and by deleting the language "on the scheduled pay date at the
conclusion of the second pay period in the new year" in line 19 of paragraph H. and
replacing it with "in the second pay period of December."
Section 8. That Section 13 (OVERTIME/COMPENSATORY TIME), paragraph E. of
Ordinance No. 98-96 be amended by deleting the language contained therein and replacing
it with the following:
E. When anon-exempt employee is required by an appropriate supervisor to
work on the seventh (7th) consecutive day within such employee's
scheduled workweek, and such employee has actually worked, or been in
paid status, the five (5) previous consecutive days plus a minimum ofthree
(3) hours on the sixth (6th) consecutive day of work, such employee shall be
compensated at the rate of double time for all hours worked on the seventh
(7th) consecutive day. For purposes of this provision, the seventh (7th)
consecutive day shall be considered to start at 12:00 midnight and end at
11:59 p.m.
Section 9. That Section 15, SHIFT DIFFERENTIAL (Maintenance Crew Leader/
Communication Supervisors Only) of Ordinance No. 98-96 be amended by deleting the
"Maintenance Crew Leader/Communications Superviors" parenthetical sub title; by re-
letteringparagraphs B, C, and D as contained therein to paragraph C.D.E. respectively; and
by adding new paragraph B as follows:
B. Effective on the date this legislation legally takes effect, employees serving
in full-time permanent positions within the positions of Administrative
Assistant and Clerical Specialist within the Streets and Utilities work unit,
who are required to serve as support staff to winter weather events, shall be
eligible for shift differential pay when they work such winter weather
events between the hours of 5:00 pm and 6:45 am.
Section 10. This Ordinance shall take effect and be in force on the earliest date permitted
by law.
Passed this ~ " day of ~ , 2005.
Mayor -Presiding Officer
ATTEST:
I hereby certify that copies of this
Ordinance/Resolution were posted in the'
City of Dublin in accordance with Section
731.25 of the Ohio Revised Code.
d~
De ty Clerk of Council, Dublin, Ohio
CITY OF DUBLIN,.
Office of the City Manager
5200 Emerald Parkway • Dublin, OH 43017
Phone: 614-410-4400 • Fax: 614-410-4490
To: Members of City Council
Memo
From: Jane S. Brautigam, City Manage~c,,,r„~, 5• ~ `~
Date: February 3, 2005
Initiated By: David L. Harding, Director of Human Resources ~~
Re: Job Descriptions and Amendment to Ordinance No. 06-OS
In response to the request for job descriptions at the January 31, 2005 Council Meeting,
attached please find the job descriptions for the following new job classification titles
reflected in Section 3 of Ordinance No. 06-05:
• Architectural Compliance Officer
• Civilian Bureau Commander
• Human Resource Coordinator
• Nature Education Coordinator
• Risk Management Specialist
These job descriptions represent the collective effort of the Human Resource staff and the
various Directors who proposed the creation of such jobs during the 2005 Operating Budget
process.
In addition to providing the above job descriptions, Staff would also like to propose an
amendment to Ordinance No. 06-05. Attached for your consideration, therefore, please find
Amended Ordinance No. 06-05. This amendment to Ordinance No. 06-OS involves the
adjusted pay ranges shown in Section 4 of the Ordinance. Staff has received new Consumer
Price Index (CPI) data that reflects an increase of 3.1 % in the 2004 annual CPI for the
Midwest Region. Consequently, Staff is now proposing that the City's range structure be
adjusted by 3.1% instead of 3.3% as originally proposed. When Staff initially conducted its
research on the Consumer Price Index (CPI) for 2004, CPI data for the month of December
was not yet available on the U.S. Bureau of Labor Statistics website. The CPI for 2004, to
that point, showed a 3.6% accumulative increase through the month of November 2004. At
that time, Staff had to project the CPI number for December 2004 based on the trend for the
month of December over the past 10 years. This trend showed that in all but two of the last 10
years, the CPI decreased during the month of December, with the largest decrease being
0.3%. Staff, therefore, used a 0.3% decrease for December 2004 in its calculation to project a
3.3% annual inflation rate. The December 2004 data now available shows a 0.5% decrease
for December 2004. Given the latest CPI data from the Bureau of Labor Statistics for the
entire year of 2004, Staff is now proposing a 3.1% adjustment to the minimum and maximum
of each pay range in the City wage and salary structure. Section 4 of Amended Ordinance
06-OS shows the range structure based on a 3.1% rate of adjustment.
Page 2
Due to the amended range structure in Amended Ordinance No. 06-05, the proposed pay
ranges for the new classifications shown in the table on Page 2 of the January 12, 2005 memo
to Council have been revised as follows:
New Job Classification Title Proposed Pay Grade & Range
Human Resource Coordinator Pay Grade 7
$40,428 - $60,641
Risk Management Specialist Pay Grade 6
$37,054 - $55,586
Nature Education Coordinator Pay Grade 7
$40,428 - $60,641
Civilian Bureau Commander Pay Grade 11
$58,945 - $86,205
Architectural Compliance Officer Pay Grade 6
$37,054 - $55,586
Staff apologizes for the inconvenience this may cause in the legislative process, but given the
new data, Staff recommends that such an amendment be made to Ordinance No. 06-05.
Attachments
Classification #:
CITY OF DUBLIN FLSA Status:
CLASSIFICATION DESCRIPTION Non-Exempt
Service Type:
Classified
ARCHITECTURAL COMPLIANCE
`" Publication/Revision Date:
OFFICER
02-01-2005
Nature Of Work
Performs on-site field inspections to ensure compliance with applicable zoning ordinances, codes, and regulations.
Routine work requires inspection for compliance with City Residential Appearance Standards for Single Family
Homes. The incumbent also reviews site plans and blueprints for compliance with applicable ordinances, codes, and
regulations particularly for single-family homes.
Given the nature of this classification's duties/responsibilities, it has been designated as Non-Exempt under the
governing Fair Labor Standards Act regulations and, therefore, is entitled to formal overtime compensation or formal
compensatory time.
Supervision
Work is performed under the general direction of the Director of Land Use & Long Range Planning, who is available
to define policy and objectives, priorities and goals; however, the incumbent receives functional/technical guidance
and direction from the Code Enforcement Supervisor on a daily basis. Additional guidance is provided by applicable
Federal and State Laws, Dublin Codified Ordinances, the Administrative Orders of the City Manager, other applicable
regulations, and the core values of the organization. The position in this class has no direct supervisory responsibility,
but does provide advice and technical assistance to others regarding zoning enforcement issues. Work is reviewed for
conformance and consistency with standard practice, policy, guidelines and through conferences, reports, and the
annual performance appraisal process.
Essential Functions Of Work
(May not include all duties performed.)
Performs daily inspections for single-family homes to ensure compliance with City Residential Appearance Standards.
Examines, reviews, and analyzes plans and blueprints for compliance with zoning ordinances and codes; recommends
issuance of zoning compliance certificates.
Receives zoning complaints and makes field inspections to determine whether code violations exist.
Meets with businesses and owners regarding violations to achieve speedy compliance, coordinating enforcement
activities with other agencies or departments as required.
Architectural Compliance Officer
Page 1 of 4
Essential Functions Of Work (continued)
Prepares letters notifying individuals of ordinance and code violations and follows proper procedures.
Meets with property owners, lessees and concerned citizens to discuss zoning ordinance and code violations.
Testifies at the Dublin Mayor's Court and Franklin County Environmental Court in matters involving zoning ordinance
and code violations.
Maintains accurate records of various permits, zoning complaints, and all follow-up enforcement activity.
Performs on-site inspections related to the issuance of building permits and proposed building plans to verify
compliance with zoning ordinances and codes.
Conducts periodic field inspections of landscaping and signs and maintains records of such.
Removes signs posted illegally in right-of--way, etc., coordinates mowing of weeds and site clean-up work, and billing
of property owners for such.
Plans work and schedules on a daily basis and monitors progress on all architectural compliance-related projects.
Attends evening meetings to discuss code enforcement activities, as needed.
Performs other related duties as required or as assigned by the Director of Land Use & Long Range Planning or
designee.
Education, Exuerience, Knowledge, Skills & Abilities
Possession of a high school diploma, GED, or equivalent certificate, with post-secondary education/training related to
code enforcement and/or architectural design desirable and some experience in zoning inspection/code enforcement or
other related experience. Computer experience and a familiarity with GIS desirable; or any equivalent combination of
acceptable education and experience which provides the following knowledge, abilities, and skills:
Possession of AACE/ICC Certification as a Zoning Inspector and Property Maintenance and Housing Inspector or
similar certification or ability to obtain such certification within six (6) months of hire.
Demonstrated experience using personal computers and related software including word processing, spreadsheets, and
databases.
Considerable knowledge of planning, zoning, and inspection procedures.
Knowledge of municipal government structures and processes.
Ability to effectively communicate, both verbally and in writing.
Ability to prepare routine business communications using basic writing skills.
Ability to understand and follow routine verbal and written directions, instructions, and procedures.
Architectural Compliance Officer
Page 2 of 4
Education, Experience, Knowledge, Skills & Abilities (continued)
Ability to recognize violations and initiate best corrective action.
Ability to answer inquiries, resolve complaints and violations, and communicate to with property owners, lessees,
contractors, developers, and the general public in an effective, tactful, and courteous manner.
Ability to establish and maintain good working relationships and positive image with supervisors, peers, government
officials, the general public, and external contacts.
Ability to review building and site plans and apply provisions of zoning ordinances and codes to determine compliance
with said ordinances and codes.
Ability to interpret and apply the provisions of zoning ordinances and codes to field conditions.
Ability to maintain accurate records, and to prepare meaningful, concise, and accurate reports and correspondence, and
to organize and prioritize daily work assignments and activities.
Ability to work with little or no supervision.
Physical Requirements
Sufficient mobility to conduct inspections on uneven, rough terrain, which may not have walk or driveways.
Ability to work in various weather conditions to conduct new development site inspections.
Ability to operate standard office equipment in the performance of essential functions (e.g. copier, fax, personal
computer).
Ability to occasionally lift and move objects weighing 10-15 lbs.
Necessary Special Requirements
Possession of valid driver's license and a safe driving record.
Other Requirements
Regular attendance, as governed by and in accordance with applicable rules, regulations, procedures and laws, is
regarded as an essential requirement of this classification.
Compliance with training directives established by supervisory/managerial personnel.
Adherence to all applicable Federal and State safety laws, rules, and regulations and City safety policies/procedures.
Architectural Compliance Officer
Page 3 of 4
Certification Of Approval
David L. Harding, Director of Human Resources Date
Architectural Compliance Officer
Page 4 of 4
Classification #:
CITY OF DUBLIN FLSA Status:
CLASSIFICATION DESCRIPTION Exem t
Service Type:
Classified
CIVILIAN BUREAU COMMANDER
•• Publication/Revision Date:
02-01-2005
Nature Of Work
This is a senior command level position responsible for planning, directing, organizing, and managing of various
operations, functions, and activities of the Dublin Police. Work involves reinforcing organizational commitment to
CALEA Accreditation standards and the principles of "Community Oriented Policing" (C.O.P.). Work includes all
aspects of personnel management and deployment, specialized technical services, and implementation of programs.
Given the nature of this classification's duties/responsibilities, it has been designated as "Exempt" under the governing
Fair Labor Standards Act regulations and, therefore, is not eligible for formal overtime compensation or formal
compensatory time.
Supervision
Work is performed under the general direction of the Chief of Police with considerable independence to ensure the
effectiveness of Police operations, functions, and activities. Additional guidance and direction is provided by the
Police General Orders, Special Orders and memos, City Administrative Orders, and applicable Federal, State and
Local Laws, and the core values of the organization. Work is reviewed through meetings, reports, conferences and
annual performance review for results obtained. Supervision is exercised directly over Communications Supervisors,
Accreditation Sergeant, and all civilian staff.
Essential Functions Of Work
(May not include all duties performed.)
Manages and directs technical services, functions, and activities; provides guidance, support, and direction to civilian
supervisors and the Accreditation Sergeant; provides training and administrative support; assists in difficult or unusual
situations; plans, assigns, and reviews the work of civilian supervisors and the Accreditation Sergeant; ensures
adherence to rules, regulations, policies, and procedures.
Performs various administrative duties and performs overall supervision and management of the Communications
Center, Records Section, Property Control, Accreditation, Training, technology initiatives and accounting budget;
reviews schedules; directs appropriate action or assignments as delegated by the Chief.
Directs, supervises, trains and evaluates Police Division staff; plans, assigns, and reviews the work of subordinate
supervisors; handles issues of discipline such as written and oral reprimands, counseling and recommends to the Chief
major disciplinary action.
Civilian Bureau Commander
Page 1 of 4
Essential Functions Of Work (continued)
Monitors demands for service; adjusts personnel deployment accordingly; identifies minimum staffing needs and
schedules for Communications Center; reviews and approves leave and training requests.
Facilitates development of organizational goals and maintains a work environment consistent with the organizational
vision, mission, values and goals.
Confers with subordinates for the purpose of resolving operational or administrative problems, interpreting new or
revised rules and regulations, or explaining new methods and procedures.
Answers correspondence and prepares reports for the Chief of Police, calling attention to problem areas and
recommending corrective actions.
Reviews accreditation reports for compliance and completeness.
Maintains relations with other Local, County, State and Federal law enforcement agencies and other agencies in the
criminal justice system.
Keeps abreast of new developments; formulates and develop policies and procedures for the Police Division;
recommends changes or additions.
Helps negotiate and administer labor union contracts.
Performs other related duties as assigned.
Education, Experience, Knowledge, Skills & Abilities
Possession of a Bachelor's Degree in Criminal Justice, Criminology, Police Science, or other relevant field preferred,
and considerable experience as a supervisor in municipal government preferably a law enforcement organization, or
any equivalent combination of education and experience that demonstrates the following skills and abilities:
Thorough knowledge of modern law enforcement concepts, principles, practices and methods (i.e. Community
Oriented Policing/Accreditation).
Thorough knowledge of Division procedures, rules, and regulations, and of applicable Federal, State, and Local laws
and ordinances.
Thorough knowledge of rules and regulations related to property control.
Considerable knowledge of CALEA standards administration and application.
Thorough knowledge of Division's Records Management System, Computer Aided Dispatch System and other
technology applications used in the Division of Police.
Thorough knowledge of supervisory policies, disciplinary procedures, scheduling, and all other policies and
procedures, rules, and regulations of the Police Division.
Thorough knowledge of the concepts, principles, practices, and methods of organization, management, staffing, and
supervision.
Civilian Bureau Commander
Page 2 of 4
Education, Experience, Knowledge, Skills & Abilities (continued)
Thorough knowledge of the street layout and geography of the City.
Considerable knowledge of budgeting.
Ability to plan, organize, prioritize, coordinate, assign and evaluate the work of Divisional staff.
Ability to prepare and maintain detailed and accurate reports.
Ability to analyze situations quickly and objectively and to determine proper courses of action.
Ability to establish and maintain effective working relationships with the public, the media, law enforcement agencies,
and other employees.
Ability to deal effectively and courteously with the public.
Ability to communicate effectively, both orally and in writing.
Ability to interpret program objectives and policies.
Ability to develop complex organizational plans, polices, and procedures and budgets.
Physical Requirements
Ability to occasionally use Police radio communications equipment.
Ability to use standard office equipment in the performance of essential functions (e.g. copier, fax, personal
computer).
Ability to occasionally lift and move objects weighing 10-15 lbs.
Ability to remain sedentary, on an occasional basis, for extended periods of time.
Other Requirements
Possession of valid driver's license.
Must establish and maintain a primary place of residence within a County within which the Division of Police has
jurisdiction, or a county contiguous with such County of jurisdiction. (List includes Franklin, Delaware, Union,
Morrow, Marion, Hardin, Logan, Champaign, Madison, Pickaway, Fairfield, Licking, and Knox Counties.)
Regular attendance, as governed by and in accordance with applicable rules, regulations, procedures and laws, is
regarded as an essential requirement of this classification.
Compliance with training directives established by supervisory/managerial personnel.
Adherence to all applicable Federal and State safety laws, rules, and regulations and City safety policies/procedures.
Civilian Bureau Commander
Page 3 of 4
Certification Of Approval
David L. Harding, Director of Human Resources Date
Civilian Bureau Commander
Page 4 of 4
Classification #:
165
CITY OF DUBLIN FLSA status:
CLASSIFICATION DESCRIPTION Exem t
Service Type:
classified
HUMAN RESOURCE COORDINATOR
,M Publication/Revision Date:
01-06-OS
Nature Of Work
This classification requires an incumbent to perform Human Resources related duties at the professional and
administrative level and may carry out responsibilities in the following areas: Benefits Administration,
Recruitment/Selection, Classification & Compensation, Training & Development, and Wage & Salary Administration.
This classification has a Generalist orientation, and will serve as a representative for an assigned group of "business
units". Given the nature of this classification's duties/responsibilities, it has been designated as "exempt" under the
governing Fair Labor Standards Act regulations and, therefore, is not eligible for overtime compensation and formal
compensatory time.
Supervision
Work is performed under the general supervision of a Human Resource Administrator, who is available to provide
supervisory direction in terms of general policy methods, approaches, and goals. Additional guidance is provided by
federal and state law, the Dublin Personnel Code, the Administrative Orders of the City Manager, other applicable
regulations, and the core values of the organization. Work is reviewed for conformance and consistency with
standard practice, policy, and guidelines and through conferences, reports, and the annual performance appraisal
process.
Essential Functions Of Work
(May not include all duties performed.)
Develops written employment advertisements and job vacancy announcements; administers/conducts written testing,
interview panels, and other selection instruments; interviews finalists for professional, administrative, and technical
level positions, discusses results with Departmental/Divisional hiring managers and recommends preferred candidate
to Director of Human Resources for appointment; conducts reference checks on preferred candidates; ensures that all
required screening/testing procedures are performed accurately, timely, and consistently (i.e. drug testing, criminal
record checks, background investigations, polygraph examinations, psychological evaluations, medical examinations);
analyzes qualifications of preferred candidates to determine starting salary; extends employment offers to preferred
candidates; provides direction and guidance to Department/Division Heads and other supervisory personnel regarding
recruitment/selection and hiring policies, procedures, and regulations.
Responds to inquiries from the public regarding position availability; responds to inquiries from candidates regarding
status in selection process; prepares and distributes notification letters to non-selected candidates.
Human Resource Coordinator
Page I of 4
Essential Functions Of Work (continued)
Meets with new employees on first day to conduct a first day orientation that consists of: assisting new hire in
completion of new hire paperwork; explaining benefit information, giving an overview on how to log-in to their
computer and e-mail system, conducting a quick tour of the City buildings, verifying accurate completion of benefit
enrollment and tax forms, OPERS application forms and other related new hire forms.
Participates in specialized recruitment/selection activities (i.e. job fairs, testing sessions), as directed by HR
Administrator.
Responds to and completes salary and benefit surveys; gathers salary and benefits information for senior-level HR
staff. Generates and reviews a variety of recruitment, benefit, salary, and staffing reports.
Assists in the coordination of new hire orientation program; contacts benefits providers and arranges schedules for
presentations and participates in orientation segments and makes presentations.
Responds to employee inquiries regarding benefits (i.e. medical, dental, vision coverage and claims issues); other City
benefit programs (i.e. EAP, Deferred Compensation Programs, PERS, Tuition Reimbursement, etc.); interprets leave
policies (i.e. sick, personal, vacation, compensatory time, etc.) and provides guidance and direction to supervisory
personnel and employees. Refers difficult or very complex claims to HR Administrator as needed. Keeps HR
Administrators advised of potential problem areas and recommends/implements solutions as appropriate.
Interprets terms and conditions of labor agreements and applies to workplace scenarios; and provides guidance and
direction to supervisory personnel, and non-union employees regarding the interpretation and enforcement of the
Dublin Personnel Code, the Administrative Orders of the City Manager, the FLSA, ADA, FMLA, and other applicable
laws and regulations.
Assists in administering and coordinating employee Training & Development functions: coordinates, and conducts
specialized supervisory and non-supervisory training programs on a variety of topics (i.e. FLSA, FMLA, ADA,
performance appraisal, progressive discipline, EAP services, sexual harassment, diversity and drug/alcohol abuse).
Conducts exit interviews with employees who have submitted notice of resignation; conducts such interviews to
identify the employee's reasons for leaving employment with the City to determine whether changes in job design or
in organizational culture should be pursued; reports to Director of Human Resources on issues where change in job
design or organizational culture maybe warranted.
Responds to employee relations issues such as employee complaints, concerns and questions. Refers difficult or very
complex concerns/issues to HR Administrator as needed. Keeps HR Administrators advised of potential problem areas
and recommends/implements solutions as appropriate.
Verifies prior public service for new Full-Time employees; sends letters seeking verification of employment dates and
job functions; receives and verifies appropriateness of service time; processes prior public service data and notifies
Finance Department of total prior public service time.
Makes/replaces City I.D. cards for new and existing employees.
Audits/processes tuition reimbursement/personal computer reimbursement requests; preparing approval/disapproval
letters, processing payment requests, monitoring files.
Human Resource Coordinator
Page 2 of 4
Essential Functions Of Work (continued)
Conducts job analysis activities for existing and newly created positions to determine appropriate placement within the
Classification Plan; develops, writes, and revises job descriptions.
Education, Experience, Knowledge, Skills & Abilities
Possession of an Bachelor's Degree in Human Resources or other relevant field and considerable experience in a
Human Resource generalist role, or any equivalent combination of education/training and experience that would allow
the incumbent to demonstrate the following knowledge's, skills, and abilities:
Knowledge of human resource principles, practices, and procedures.
Knowledge of employment law, employee relations, recruitment/selection procedures, compensation and benefits.
Considerable knowledge of personal computers and HR related software programs, spreadsheet applications, and
databases.
Ability to research issues/problems and identify practical, everyday solutions.
Ability to prepare detailed reports and documents.
Ability to exercise sound reasoning and good judgment in solving basic, everyday problems.
Ability to classify, organize, and process detailed information/data in accordance with established
practices/procedures.
Ability to analyze data, information, and problem situations and recommend appropriate courses of action.
Ability to plan, schedule, organize, and prioritize activities and assignments.
Ability to relate, interact, and communicate with superiors, peers, governmental officials, and the general public in an
effective, tactful, courteous manner.
Ability to establish effective working relationships with supervisors, other City employees, and applicants.
Ability to prepare accurate correspondence and accurately process detailed information.
Ability to understand and follow routine oral and written directions, instructions, and procedures.
Ability to maintain complex clerical records.
Ability to perform routine mathematical computations (i.e. calculating fractions, decimals, and percentages).
Ability to understand and interpret basic policies and procedures.
Ability to prepare routine business communications using basic writing skills.
Ability to maintain confidentiality in the processing of personnel data and the keeping of personnel records.
Human Resource Coordinator
Page 3 of 4
Education, Experience, Knowledge, Skills & Abilities (continued)
Ability to use personal computers and human resource database software in the performance of normal, everyday
duties.
Physical Requirements
Ability to operate standard office equipment in the performance of essential functions (e.g. copier, fax, personal
computer, ID machine).
Ability to occasionally lift and move objects weighing 10 - 15 lbs.
Ability to move objects weighing above 15 lbs. with the help of equipment/devices, on an infrequent basis.
Ability to enter data into computer system in a sustained manner.
Other Requirements
Regular attendance, as governed by and in accordance with applicable rules, regulations, procedures and laws, is
regarded as an essential requirement of this classification.
Compliance with training directives established by supervisory/managerial personnel.
Adherence to all applicable Federal and State safety laws, rules, and regulations and City safety policies/procedures.
Compliance with City of Dublin nepotism policy prohibiting other family members to work for the City of Dublin.
Certification Of Approval
David L. Harding, Director of Human Resources Date
Human Resource Coordinator
Page 4 of 4
Classification #:
CITY OF DUBLIN FLSa status:
CLASSIFICATION DESCRIPTION Exem t
Service Type:
NATURE EDUCATION Classified
.M COORDINATOR Publication/Revision Date:
02-01-2005
Nature Of Work
This position is responsible for the development of an environment/nature education program in order to educate the
public on Dublin Parks, the City's natural features, wildlife issues and nature conservancy and environmental issues.
Primary responsibilities include planning, organizing and conducting environmental education programs, planning and
developing recreational programs classes, activities and/or special events. Other responsibilities include developing
educational materials, researching and preparing grant proposals for funding, responding to inquiries from the public
on environmental issues, and cataloging of plant and animal species throughout the park system. The nature of this
classification requires the incumbent to work flexible hours, including weekends and evenings if necessary.
Given the nature of this classification's duties/responsibilities, it has been designated as "exempt" under the governing
Fair Labor Standards Act regulations and, therefore, is not eligible for overtime compensation or formal compensatory
time.
Supervision
Work is performed under the general supervision of the Director of Parks and Open Space, who is available to provide
direction on policy, objectives, goals and priorities. Additional guidance is provided by applicable law, the Dublin
Codified Ordinances, the Administrative Orders of the City Manager, other applicable regulations, and the Core
Values of the organization. The incumbent exercises considerable independent judgment and discretion in planning,
directing, supervising, coordinating, and managing programs on a day-to-day basis. Work is reviewed through
meetings, reports, written and verbal communications, and an annual performance appraisal for results obtained.
Essential Functions Of Work
(May not include all duties performed.)
Develops, plans, coordinates and conducts recreation and nature education workshops, classes and naturalist training
programs.
Conducts training sessions, clinics, and workshops on various environmental and natural resources topics.
Prepares program budget and educational grant proposals, purchases equipment and material necessary.
Partners with Recreation Services to develop various projects, classes and workshops that can be implemented into
their Camp programs.
Nature Education Coordinator
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Essential Functions Of Work (continued)
Works with schools, the City's volunteer program and other organizations to develop various projects, training
programs, and partnership opportunities.
Develops educational materials for residents related to nature and wildlife education.
Responds to public inquiries about nature and wildlife oriented problems (e.g. identification of plants, birds, wildlife).
Investigates and advises on park projects as to impact on natural environment; counsels other departments and
organizations with projects and programs in regards to natural environment.
Researches and prepares grant proposals for funding of nature education and environmental programs. Maintains
records and prepares reports.
Oversees the contract with the Ohio Wildlife Center.
Catalog or coordinate the cataloging of plant and animal species throughout the park system (floristic assessments).
Develops and implements an invasive plant program.
Performs other related duties as required or assigned.
Education, Experience, Knowledge, Skills & Abilities
Possession of bachelor's degree in environmental education, natural resources, wildlife management or relevant field
and considerable experience in preparing and/or presenting educational materials concerning wildlife and plants or
other related experience, or any equivalent combination of accepted education and experience that would provide the
following knowledge, abilities, and skills:
Considerable knowledge of natural sciences and wildlife.
Considerable knowledge of the principles and techniques of planning, promoting, organizing and conducting
recreational activities.
Ability to prepare and deliver nature/wildlife speeches and lectures before the general public.
Ability to create educational brochures, articles, and answer wildlife, environmental and natural resource questions.
Skill in the identification of plant and animal species.
Ability to plan, schedule, organize and prioritize an environmental/nature education program; and partner with various
other departments and organizations.
Ability to develop and maintain effective working relationships with the public, staff and other city employees.
Ability to prepare and maintain records, reports and budgets using computer technology.
Ability to communicate effectively, both orally and in writing.
Nature Education Coordinator
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Physical Requirements
Sufficient mobility to work on uneven, rough terrain.
Ability to work in various weather conditions.
Ability to operate standard office equipment in the performance of essential functions (e.g. copier, fax, personal
computer).
Ability to occasionally lift and move objects weighing 10-15 lbs.
Other Requirements
Possession of a valid state of Ohio motor vehicle license.
Regular attendance, as governed by and in accordance with applicable rules, regulations, procedures and laws, is
regarded as an essential requirement of this classification.
Compliance with training directives established by supervisory/managerial personnel.
Adherence to all applicable Federal and State safety laws, rules, and regulations and City safety policies/procedures.
Certification Of Approval
David L. Harding, Director of Human Resources Date
Nature Education Coordinator
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Classification #:
166
CITY OF DUBLIN FLSA Status:
CLASSIFICATION DESCRIPTION Exem t
Service Type:
RISK MANAGEMENT SPECIALIST Classified
,,. Publication/Revision Date:
01-04-OS
Nature Of Work
This is an administrative and technical support classification, performing a variety of duties involving the Risk
Management/Occupational Safety Program area. Work involves the planning, administration, and coordination of
specific procedures, functions, projects, and activities related to Employee Safety, Workers' Compensation, Safety
Training, OSHA Enforcement, Property & Liability Insurance, and CDL drug testing. Given the nature of this
classification's duties/responsibilities, it has been designated as "non-exempt" under the governing Fair Labor
Standards Act regulations and, therefore, is eligible for overtime compensation and formal compensatory time.
Supervision
Work is performed under the general supervision of the Safety Administration/Risk Manager, who is available to
dune policy and program objectives, priorities and goals. Additional guidance is provided by applicable Federal and
State law, Dublin codes, the Administrative Orders of the City Manager, other applicable regulations, and the core
values of the organization. Work is reviewed for conformance and consistency with standard practice, policy, and
guidelines and through conferences, reports, and the annual performance appraisal process.
Essential Functions Of Work
(May not include all duties performed.)
Enters data (injuries/illnesses) into a safety database; manages the City's injury, occupational illness and vehicle
collision data collection system; receives accident reports from business units; investigates all occupational illnesses,
injuries and accidents and initiates follow-up corrective measures with unit directors to minimize or prevent recurrence
of such injuries, illnesses and accidents; publishes periodic reports to unit directors regarding the effectiveness of the
Safety and Health Program.
Creates and maintains files housing data from a variety of reports; answers inquiries from employees and instructs
employees on proper reporting procedures; processes workers' compensation claim forms.
Coordinates the Workers' Compensation claim process; receives all Workers' Compensation claims, investigates such
claims; functions as liaison between the City and the City's Workers' Compensation consultant and monitors/tracks
the status of claims; seeks guidance from consultant regarding the processing of claims and certification/rejection of
claims; monitors the status of workers' compensation claims by maintaining regular contact with the injured
employee, City's Managed Care Organization (MCO) and Third Party Administrator (TPA).
Coordinates required drug testing and processing and maintaining such documentation.
Risk Management Specialist
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Essential Functions Of Work (continued)
Schedules and prepares materials for safety/risk management/DFWP training sessions.
Maintains documentation for Public Employee Risk Reduction Program (PERRP).
Monitors the status of the City's property/liability claims by maintaining regular contact with the City's Third Party
Administrator (TPA).
Assists with drafting City safety policies.
Conducts records retention with regards to all workers' compensation claims and property/liability claims.
Processes all reports obtained from the Bureau of Workers' Compensation (BWC) and Managed Care Organization
(MCO) to maintain the City's records and database.
Completes all required documentation for Bureau of Workers' Compensation grant reporting.
Runs safety reports from City's database for Department/Divisions as requested.
Conducts FIT testing for City employees.
Coordinates City's Transitional Work Program.
Coordinates physical job assessments in conjunction with outside provider.
Develops City's video editing software program.
Conducts designated training for City employees (i.e., blood borne pathogens, new hire orientation, workers'
compensation reporting).
Coordinates the City's property appraisal for CORMA.
Attends weekly Community Event Permit meetings.
Education, Experience, Knowledge, Skills & Abilities
Associate's Degree in Human Resources, Occupational Health & Safety, Risk Management, or other relevant field and
some experience in a related capacity, or any equivalent combination of education, training, and experience that would
allow the incumbent to demonstrate the following knowledge, skills, and abilities:
Considerable knowledge of personal computers and Safety/Risk Management related software programs, spreadsheet
applications, and databases.
Ability to research issues/problems and identify practical, everyday solutions.
Risk Management Specialist
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Education, Experience, KnowledLe, Skills & Abilities (continued)
Ability to prepare detailed reports and documents.
Ability to exercise sound reasoning and good judgment in solving basic, everyday problems.
Ability to classify, organize, and process detailed information/data in accordance with established
practices/procedures.
Ability to analyze data, information, and problem situations and recommend appropriate courses of action.
Ability to plan, schedule, organize, and prioritize activities and assignments.
Ability to relate, interact, and communicate with supervisors, peers, government officials, and the general public in an
effective, tactful, courteous manner.
Ability to establish effective working relationships with supervisors, other City employees, and applicants.
Ability to prepare accurate correspondence and accurately process detailed information.
Ability to understand and follow routine oral and written directions; instructions and procedures.
Ability to maintain complex clerical records.
Ability to perform routine mathematical computations (i.e., calculating fractions, decimals and percentages).
Ability to understand and interpret basic policies and procedures.
Ability to prepare routine business communications using basic writing skills.
Ability to maintain confidentiality in the processing of personnel data and the keeping of personnel records.
Ability to use personal computers and Safety/Risk Management related software in the performance of normal,
everyday duties.
Experience using personal computers and related software including word processing, spreadsheets, and databases
preferred.
Physical Requirements
Ability to operate standard office equipment in the performance of essential functions (e.g., copier, fax, personal
computer).
Ability to occasionally lift and move objects weighing 10-15 lbs.
Ability to move objects weighing above 15 lbs. with the help of equipment/devices, on an infrequent basis.
Ability to enter data into computer system in a sustained manner.
Risk Management Specialist
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Other Requirements
Regular attendance, as governed by and in accordance with applicable rules, regulations, procedures and laws, is
regarded as an essential requirement of this classification.
Compliance with training directives established by supervisory/managerial personnel.
Adherence to all applicable Federal and State safety laws, rules, and regulations and City safety policies/procedures.
Certification Of Approval
David L. Harding, Director of Human Resources Date
Risk Management Specialist
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