133-02 Ordinance RECORD OF ORDINANCES
Da on Le al Blank Co. Form a 3 043
Ordinance No .............................I.3~,,02................. Passed
AN ORDINANCE TO ADOPT THE ANNUAL OPERATING BUDGET
FOR THE FISCAL YEAR ENDING DECEMBER 31, 2003
AND DECLARING AN EMERGENCY
WHEREAS, Section 8.02(a) of the Dublin City Charter requires the City Manager to
prepare and submit the annual budget to City Council; and
WHEREAS, City Council has received and reviewed the annual budget for 2003; and
WHEREAS, the Administration has incorporated in the attached 2003 Operating
Budget all modifications as requested by City Council as a result of the budget review
workshops.
NOW, THEREFORE, BE IT ORDAINED, by the Council of the City of Dublin,
State of Ohio, ~ of the elected members concurring that:
Section 1. The 2003 Annual Operating Budget attached as an Exhibit be, and hereby is,
approved.
Section 2. That this ordinance is declared to be an emergency necessary to protect the
health, safety and welfare of the residents of the City, and for the further reason that the
annual operating budget must be in effect by January 1, 2003. This Ordinance shall be
in effect on January 1, 2003.
Passed this day of I )eC~./'?~?,~O-G!~ , 2002.
ayor - residing Officer
ATTEST:
'
Clerk of Council
,
I hereby certify that copies of this
Ordinance/Resolution were posted in the
City of Dublin in accordance with Section
731.25 of the Ohio Revised Code.
rk of Council, Dublin, Ohio
City Manager
5200 Emerald Parkway • Dublin, OH 43017
Phone: 614-410-4400 • Fax: 614-410-4490
~,F u~le~~~~ M e m o
To: Members of Dublin City Council
From: Jane S. Brautigam, City Managew~~, ~ ~J
Date: December 9, 2002
Initiated By: Marsha I. Grigsby, Director of Finance
Michele M. Hoyle, Director of Fiscal Administration
Re: Ordinance No. 133-02, 2003 Operating Budget
SUMMARY:
Ordinance No. 133-02 provides for the adoption of the 2003 Operating Budget. As a result of the
budget review meetings, modifications as requested by City Council have been incorporated in the
budget document as well as the companion Annual Appropriations Ordinance, Ordinance No. 145-02
The following items reflect the requested modifications and corrections to the Proposed 2003 Operating
Budget:
General Fund
Division of Community Relations (pages 13-14)
Account 2813 (Promotional Programs) was increased by $35,000 to fund the City's sponsorship of the
Wendy's Championship for Children Ladies' Professional Golf Tournament. The description of
expenditures in this account has been amended accordingly.
Division of En~ineerin~ (pages 33-35)
As discussed at the budget workshop, the Personnel Data was amended to reflect continuation of the
part-time Engineering Aide position. Funding for this position and for an Engineering Assistant are both
maintained; however, the Engineering Assistant position will remain unfilled until workload increases
justify its hiring, or until the part-time Engineering Aide position is vacated. In addition, Account 2111
(Overtime Wages) was corrected to the requested funding level of $45,000, which had in error been
reduced to $10,000. The budget for Account 2120 (Employee Benefits) was adjusted accordingly.
Division of Grounds and Facilities (page 56)
The description of expenditures in Account 2320 (Communications) has been modified to include
postage for most City departments and Divisions as one of the major expenditures within this category.
Division of Vehicle Maintenance (page 57)
The Personnel Data was modified to delete the Automotive Mechanic II position and instead maintain
the current Automotive Mechanic I position.
Memorandum
Members of Dublin City Council
Page Two
Capital Improvements Tax Fund
Accounts 2550 (Transportation Projects) and 2790 (Transfers) have been decreased and increased by
$50,000, respectively, to more accurately reflect expenditures for the close-out of the S.R. 161- Dale to
Sawmill Project. This change reflects the probability that these funds will be transferred to the S.R. 161
Construction Fund for expenditure rather than expended directly from this fund.
Workers' Compensation Fund
Internal Service (pa eg_134)
A description of the budget for Account 2346 (Premiums) has been added to clarify the relationship
between the budgeted 2003 expenditure for workers' compensation premiums and anticipated refunds
from the Ohio Bureau of Workers' Compensation.
Please note that within the Division of Building Standards (page 37), the 2002 projection for Account
2520 (Equipment and Office Furniture) has been decreased by $23,000. As discussed at the budget
workshop, this expense has been deferred and is reflected accordingly in 2003 appropriations. In
addition, within Miscellaneous Accounts (page 63) the 2002 estimate for Account 2310 (Utilities) has
been reduced based on eleven months of actual expenditures for utilities for street lights.
RECOMMENDATION:
We recommend passage of Ordinance 133-02 (Adoption of the 2003 Operating Budget) as an
emergency so that it becomes effective January 1, 2003, as required by the Revised City Charter.
Office of the City Manager
5200 Emerald Parkway • Dublin, OH 43017
crrr of uue~~N Phone: 614-410-4400 • Fax: 614-410-4490
Memo
To: Members of Dublin City Council
_ .
From: Jane S. Brautigam, City Manage., ;cam-c-.S
Date: November 12, 2002
Initiated By: Marsha I. Grigsby, Assistant City Manager/Director of Finance.'~c~~
Michele Hoyle, Director of Fiscal Administration
Re: Ordinance No. 133-02, An Ordinance Adopting the Annual Operating Budget for 2003
SUMMARY:
Ordinance No. 133-02 authorizes the adoption of the 2003 Operating Budget. City Council workshops to review
the proposed 2003 budget are scheduled for Wednesday, November 20, Monday, November 25, and if needed,
Tuesday, November 26. The complete schedule for all workshops is attached. Any modifications to the
proposed budget will be incorporated into the budget document prior to the public hearing for Ordinance No.
133-02 on December 9, 2002.
RECOMMENDATION:
Staff is recommending that Ordinance No. 133-02 be adopted at the December 9, 2002 City Council meeting.
;i
Cit of Dublin
Y
r
2003
O eratin
p g
Bud et
g
crrr oF~ rx:~i.iN
CITY OF DUBLIN, OHIO
OPERATING BUDGET FOR 2003
TABLE OF CONTENTS
List of Officials i
City Manager's Budget Message ii
Summary By Fund vi
Revenue omparisons ...................................................................................................................v»>
Revenue Comparisons -General Fund x
Revenue Projections xi
Recap of 2003 Requests xvii
2003 Bond Payment Schedule xix
Financial Management Policies xx
City Council Goals xxii
Table of Organization .........................................................................................xxvii
2003 OPERATING BUDGET
GENERAL FUND
City Council 1
Office of the City Manager 4
Department of Administrative Services
Division of Human Resources/Procurement 7
Division of Community Relations 12
Division of Court Services 15
Division of Information Technology 18
Department of Finance
Division of Accounting and Auditing 21
Division of Taxation 24
Department of Development
Office of the Director of Development 27
Division of Planning 30
Division of Engineering 33
Division of Building Standards 36
Division of Economic Development 39
Department of Law 42
Department of Service
Office of the Director of Service 45
Solid Waste Management 48
Division of Grounds and Facilities
Grounds 51
Facilities 54
Division of Streets and Utilities
Vehicle & Equipment Maintenance 57
Miscellaneous Accounts 60
Transfers 65
SPECIAL REVENUE FUNDS
Street Maintenance and Repair Fund
Division of Streets and Utilities 67
Division of Engineering 70
State Highway Improvement Fund
Division of Streets and Utilities 72
Division of Engineering 75
SPECIAL REVENUE FUNDS (Continued)
Cemetery Fund
Division of Grounds and Facilities 77
Recreation Fund
Division of Recreation Service 80
Community Recreation Center 83
Community Recreation Center -Facilities 86
Safety Fund
Division of Police 89
Swimming Pool Fund
Division of Recreation Services 92
Permissive Tax Fund 95
Hotel/Motel Tax Fund
Division of Community Relations 98
Education and Enforcement Fund
Division of Police 101
Law Enforcement Trust Fund
Division of Police 103
Mayor's Court Computer Fund 106
DEBT SERVICE FUNDS
General Obligation Debt Service Fund 109
Special Assessment Debt Service Fund 109
CAPITAL PROJECTS FUNDS
Capital Improvement Tax Fund 111
Parkland Acquisition Fund 115
ENTERPRISE FUNDS
Water Fund
Division of Streets and Utilities 117
Division of Engineering 120
Sewer Fund
Division of Streets and Utilities 122
Division of Engineering 125
Merchandising Fund 127
INTERNAL SERVICE FUNDS
Employee Benefits Self-Insurance Fund 130
Workers' Compensation Self-Insurance Fund ..............................................................................132
TRUST AND AGENCY FUNDS
Trust/Agency Funds
Income Tax Revenue Sharing Fund ......................................................................................135
Agency Fund 135
Dublin Convention and Visitors Bureau Fund 135
2003
OPERATING BUDGET
CITY OF DUBLIN, OHIO
COUNCIL
Thomas M. McCash, Mayor
Cathy A.Boring, Vice-Mayor
Marilee Chinnici-Zuercher
Charles W. Kranstuber
Timothy A. Lecklider
John G. Reiner
Amy J. Salay
Clerk of Council, Anne Clarke
City Manager, Jane S. Brautigam
Assistant City Manager/Director ofFinance -Marsha I. Grigsby
Assistant City Manager/Director of Development -Frank A. Ciarochi
Assistant City Manager/ Director of Service -Dana L. McDaniel
Director of Law -Stephen J. Smith
-i-
This Page Left Blank Intentionally.
r
Cl'fl ~11'l1lNl,IV~
-.CITY OF DUBLIN November 20, 2002
Office of the
Gty Manager
00 Emerald Parkway
n, Ohio 43017-1006
Ph TDD:614-410-4400 To Members of Dublin City Council and Citizens of the City of Dublin:
Fax: 614-410-4490
Web Site: www.dublin.ah.us I am pleased to present for your consideration the 2003 Operating Budget for
the City of Dublin. Dublin is a community that successfully accommodates
both corporate citizens and residents, and as such boasts a diverse economy
unequaled in the Central Ohio region. Responsible planning in Dublin's
previous years of growth has placed us in a unique position to provide
unparalleled city services. This budget reflects a continued emphasis on the
services that exemplify the high quality of life we strive to provide for the
citizens of the Dublin community.
Forward thinking in previous budget processes forestalled many of the
potential impacts of the economic downturn felt in the Central Ohio region.
However, this budget confronts challenges that have not been part of previous
budget processes, in that income tax revenues, while continuing to grow,
slowed to a more modest pace, an estimated three percent in 2002. The 2003
Operating Budget assumes a slight rebound in income tax revenue growth
from 2002, increasing at five percent. Operating expenditures grow at 7.5
percent.
The 2003 Operating Budget was prepared in accordance with the City Charter,
the time frames established by the annual budget calendar, and adherence to
stated financial management policies and guidelines. Funding requests focus
on maintaining and improving levels of services provided to residents and
corporate citizens and maintaining adequate resources to implement the
adopted five-year Capital Improvements Program. Funding incorporates the
first year of the Capital Improvements Program. The 2003 Operating Budget
emphasizes City Council goals to enhance the quality of life enjoyed by
Dublin residents and to plan for continued economic improvement.
Several new facilities became operational during 2002, including the Service
Center and the Dublin Arts Council Facility. Ballantrae Park with its
interactive water play area, and the skate park opened in 2002. The 2003
Operating Budget provides for full operation and maintenance of these new
facilities and parks, and continues the high standard of maintenance of
existing facilities and parks. This budget also continues to dedicate property
-ii-
tax revenues from the City's inside millage to acquisition of parkland. Funding for the
construction of the new community outdoor swimming pool is included in the 2003
Operating Budget.
The 2003 Operating Budget responds to areas of concern in the community. This budget
funds three additional police officers for a dedicated traffic management unit within the
Division of Police. These officers will target areas that have been identified as traffic and
safety concerns throughout the city.
The 2003 Operating Budget reflects innovation in several basic service areas. The first year
of a three-year program to convert traffic signals to the newer light-emitting diode (LED)
technology will provide a higher visibility signal that uses less electricity and requires less
maintenance than existing signals. As well, a joint pilot program with the Solid Waste
Authority of Central Ohio and Rumpke Waste Removal and Recycling, Inc., will explore the
possibility of future mechanized collection of waste and recyclable materials. Also
continuing in 2003 is web-enabled registration for classes and programs provided by the
Division of Recreation Services, an innovation that was successfully implemented in 2002.
This program allows DCRC members and others who have obtained a user identification
number to register from their homes or locations within the community via the Internet,
saving both residents' time and staff time. Finally, a software support analyst devoted to the
implementation of an integrated work order program, an innovation of the Department of
Service, will help streamline processes and improve efficiency.
The City will continue to explore ways to maintain and enhance the economic climate in
Dublin. The 2003 Operating Budget proposes funding the initial year of a five-year
commitment to participation in the Columbus America Campaign. This joint venture among
chambers of commerce throughout the Central Ohio region is spearheaded by the Columbus
Chamber of Commerce, and will promote Central Ohio nationally and internationally. The
City also will focus efforts on retention and expansion of current corporate citizens, including
hosting an economic forecast breakfast in 2003. Update of the Economic Development
Strategy, originally completed in 1994, is proposed for the coming year.
The 2003 Operating Budget continues our commitment to long range planning. In 2003,
funding is allocated to begin the process of updating the Community Plan that was adopted in
1997. Funding is budgeted to update the fiscal analysis and traffic modeling elements of the _
Community Plan.
The 2003 Operating Budget includes adouble-digit increase in funding for payment of
employee medical claims. As is the case for most employers, our costs for employee health
benefits continue to climb far more quickly than other expenditure areas within the budget.
Because we are self-insured for most claims, our expenditures are entirely dependent on
employee utilization. While we intend to maintain premium coverage for employees and
their families, we will continue evaluating cost containment strategies that began in 2002 to
ensure that we control costs whenever possible.
- iii -
The Operating Budget for 2003 projects operating revenues of approximately $51 million,
and operating expenditures estimated at $51.2 million. The chart below compares operating
revenues to operating expenditures. The "gap" that is reflected between the two has allowed
the City to increase capital programming in past years. The rate of operating expenditure
growth was reduced in 2002, and is further reduced in the 2003 Operating Budget.
However, the economy has significantly impacted the City's rate of growth in income tax
revenues in 2002. On a positive note, as a result of Dublin's diversified tax base, the City
has weathered this economic downturn better than most communities.
Operating Revenues vs Operating Expenditures
In Millions
s° _ _ _
45
- yr_
40 _ _ _
$ 30 _
25
20
1Q
5 _
1997 1998 1999 2000 2001 2002 est. 2003
prop.
--~-Revenues Expenditures
The City's projected undesignated General Fund balance, which accounts for the majority of
the City's reserves, is projected to be $18 million at year-end 2002. This balance equates to
approximately 45 percent of the estimated operating expenditures, including operating
transfers, in the General Fund. This level of undesignated fund balance provides a sufficient
reserve and is looked favorably upon by rating agencies. A primary focus of the budget
process is to ensure that sufficient fund balances are available to provide necessary funding
for unanticipated needs, or opportunities and to ensure satisfactory cash flow. The
undesignated General Fund balance will continue to be closely monitored and adjustments to
the City's appropriations will be made if necessary.
-iv-
As illustrated in the chart below, the 2003 Operating Budget continues the City's
commitment to investment in infrastructure, including parkland, recreational facilities, and
transportation improvements. Expenditure categories comprise the 2003 Operating Budget
as shown:
2003 Budget by Type of Expenditure
Debt
Other Expenses 11%
25 % Benefits
Operating Capital
2%
SalariesJ~~ '"""a Capital
25 % 27
Cognizant of modest revenue growth in 2003, this budget proposes minimal expansion in
full-time personnel in the coming year. The budget proposes to add a net of only five full-
time staff positions, three of whom are police officers. To meet greater demands for
maintenance of grounds, facilities, and rights-of--way, seasonal and contracted labor will be
utilized, providing necessary staffing in times of peak demand, and mitigating the need for
full-time staff increases.
In summary, the 2003 Operating Budget continues the high level of services Dublin's
residents have come to expect while maintaining responsible stewardship of the City's assets.
This budget represents the culmination of successful collaboration among city departments
and divisions to allocate resources to achieve the goal of high quality service delivery with
an emphasis on cost-effectiveness, responsiveness and innovation.
Respectfully submitted,
C~~ s . r3 -
Jane S. Brautigam
City Manager
-v-
~ O Cn V lC) N ou O i0 O N M M M o M N M 0 0 N O O O N O M O ~f7 O
C!0 M (DOMNM(D ON'd' O V On V M M MN(O
O O ~ ~ O In O In to O M lf') M O) ~ N (O V M (D ~ O ~ N M
O~ ~ n 00 (OM MaoN ~t n(7O~tf) O~ Nit n MOn N
N C (O Own NInN M MCO ~ tf)O e-~ OIn N ~M ~
E 'c! V N ~ (O O V A M N ~ CO N U7
~ ~
M U (0 M ~ N
N ~ m b9
~ C
~ 0 0 0 0 0 0 0 0 0 0 0 0 CO O O O O _M 0 0 0 0 0 0 to O N 0 0 0
~ ~ n
n ~ n t() O~ N 0 0 0 0 ~
~ ~ ~ ~ V VM ~ n O ap n M N 6~
V N N O M n 0 O N N
~ W n
w U
W N ~
H
u") OOOOOOOOOOOO 0000 O ~ COOOOO 000000
~ n o~ninooo 0 0 0 0000 oocooOOU~aoO 000
O N MONO NO V O O ~ O>O O O O V to .--O V MO OHO
~ V n~ N n In O O 'ct (D O M M CJ ~ tf') M~ 0 0 O CO M
(O 0~0 V O M N O~ .~V V M M ~ M N n (O In 67 O t!) N
~ O N N N
E~ O M ~ cD a0 N n c0 N
~ N ~
W X
W
M m~ U7 N W O U7 O N lf) CO M N M N M~ (p Q~ N O O n 0 0 0~ O
CD M CO O M N M M O N 'ct O V O n o 'c} cp M O O O W V M n 0 M~
to N M O O n '7 O lf) lf) M O B ~ to V M M (O rt t!7 O O M n M 00 O V ~fJ
U
~ V~ 00 UJ O (O O M N cr (O O ~ CD O n O V O n ~ 1~ O H O n 00 O n Oi
(0 ~ MOO Ncf MNMN n OOMM 0)00 (D IANOCO (OM OMM
~ N O 00 N~ M~ (p (O r N n CD N ~ M NOM V M M N
c6 M M CO M N M to N N M
_0 W N Q ~ N
2 ~
O
z o 000000000000 Mooco 00000000000000
~ p ~ ~ o 0 0 0 0 rn o 0 0
mz O O OOO~A N n O O
o O ~ oo~n o v o 0
p } ~ ~ ~ ~ ~ ~ r N ~ o in
0
O m C N M I~ ~ U7
~ Q W ~
cfl oooo~n~nooo~noo oo~in 000000000000000
N ~ «)n 00 t1')OONn N N nv c0 a0O 000 O 000
~ N M n CD O N N n ~ cr O O M ~ M cr (O M N O O O O O O O
'O 4) ~ n Cn~MaD ~MN (D ~NnQ1 ~M t!')O~ ~ OOn
p N O n O n.--tn O~tO n vN~~ N V LOCO O HMO
O O O Cn N ~ a0 M~ M n n C0 N
m ~ j M N ~ N
M ~ b9
O W ~
N
-O O O V ~ONM~tnO _NO(DM OMnO ~ ~ (OONOO nOOOtnO
~ O) CpOOOMOaDM 001f)N OO ntl7 EH O V CO CO mEH b9O V MnEAM~
CO ~ N t17 to N OD ~ to N a0 M O H O O 7 V~ M n o0 a0 V~
M N ~ M MOM~000N(OMOp Cn Nlf)N ~ lf)N OCDnaO OO
O.fl U O ONn _N~ M'ct M.-ER~ '7 MO_ O'er (O r-n V V
N~ C O V EA EA N EA l!7 n to eA lf') M O N 69 ~ N N M n EA N
7 ~ ~ H9 EA EA 69 EA b4 69 EA 69 ~ EA fH V3 H9 ~ H9 ~ 69
~ U (d 69 69 69
~ m K3
C
ai
O
_ Q
~ a w ~ ~ ~
O N C ~ 7 p
Z Q~ U Q) ~ Z X U N p)
C C ~ ~q
~ 'D ~ E ~ ~ Q) O LL F- ~ ~ N
W O O U` N Q ~ v) u1 ~ U (D LL O lL U
~ C
w m ~ w ~ my w~`-' ~ ~ ~ ~ ~ ~ m ~ ~ a, ~
~ ~ c 3 ~ d ~ ~ m ~ p p ~ cn ~ ~a m d n. ~ ~ ~ ~ s LL- ~ U ~ ~
t O) rn U U N ~ w. ~ ~ ~ io U ~ ~
W U ~ = a~~i a~i ~ ~ `
j is •`n to 0 _~o cA c~ F¢_- ~a O ~ ~ c F= F- a m a~i ~ a~ ~ ~
~ iZ w ai ~ E U ~ ~ ~ 3~ mO Arno a.aLU ~ o N N c o ~Y.~ rn~
ti (7 cancncncJ~incn~=w~~~ ~C~cn°'c°~ UUdC~U~~~f`H~~a~Q
-vi-
~ Ou7O1~ 00000 r-M00 a01~O 0M Mkt f~M c0
M 0 p
O N O N p n r V~ cM7 ~ ap O v
O ~ U N O Cp N In lf> N 0 O O (L7 If) M
N ~ C ~ 0 ~OOMO 000 COMO M
7 ~p to M V M
M U ~ O 0 ~ ~p
N C m ~
0o n o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 ~
oM v
o
m ~ ° ~ v
~ ~ ~
w ~ rn
m c
W co ~
H
0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O N 0 0 0 0 O
N NOOO 000 ~ to O SON 000
N O 1~ O H O M O O N V 0 0 0
~ N M 0 0 0 0 M M O O u7 O n
(d - ~ M O M O N N O~ ~ ~
~ to M ~
W X ~
W
OMO1~OOOOO M00001~O 000 M'c71~ M O
N O 0 0 0 0 M V 1~ t~ CD 00 M ~ V N
~n ~~norn coo ~r~nv_~n ~n~n ooOmo ~
N U S M t0 0 V CO a0 O M CO u7 N ~ to aD 0 N M
~ t~ N O M f~ 0 0 N O M 0 N V M N CD O O ~
7O ~ N M 0 ~ ~ O O ~ 00 ~ 00 O n t1') ~ M
()O to N ~ V c~i
~ W O Q r
_ ~
J ~ C O 00 O 00 O O O O 00 0 0 0 0 0 0 O O O O O O 0
mZ O O O ~V
~ ~ ~ t` O N O
0 LL M ti O c0
LL } E ~ M N ~
O } W ~ N
F}- ~ ~ ~
U Q
~ o0000000o ino~ooo 00 ooo~n
~ o 0 0 o co 0o in ~n o 0 0 0 ~n CO
O0O O O M ~ N~ OOO CO M
M
~ N V 67 O O tf) V O 0p I~ M O 1~ ~
j ~ C ~ ap a0 O O ap M (O In O CD M ~
N ~ V O tf') O N N t~ 0 ~f ~
m ~ j M N ~ ~ .
M ~
O W ~ ~
N
~ O M_ O 1~ 0 0 0 0 0 (O M of ~ O 000 M V 1~ 00 t!7
N 69 069 EA O 0 ffl ~ V 0 1~ M b9 M M f~ V tf) M
~ ~ ~ 0 (O i~ ~ nM~O M.- 00OCD to
OMB N MN N c0 c0 M Nlf)N I~00 ~cp ~ri~ 0
O U n 69 ao ~ 0 N _O to 0 O (D 1~ M M tD (fl
N ~ C N ~ V ~ I~ ~ NtA ~ E9 ~ Eff ~ cD
r U ~ ~ ~ ~ O ~ O ~ ~
(d
ems- ~ m Eq 69 ~
C
0)
U
C
(d 'p
7
~ C ~ ~ ~
~ ~ ~ ~
z i
d C ` ~ C (n W L m~ ~
N l.L O (n L.L " O } In ~ N
Oti~ c~ c ~ U~ U ~ oU ~
(D ~ (UO l.L CU W U ~ N ~ C W C 'N ~ N
Y >N a ~ R' ~ •C (O 00 W ? (n m W C a Q ~ N ~ Q ~
(0 > ~ w Y ~ ~ W ~ ~ 0) 0) ' n N m O 0 0 ~ ~ ~ ~
-p U N W 7 ~ C 41 Q~~ O
Nw. W U U o
~ a~~ Z ~ <o_E ~ ~ 3 W a~ ~ N o c E ~ O.m
~ Ema~ro!~m3 Z~oooa~cn H~o ~~~om
~ wa~~Qcn=mcn w~C~cnC~~~ ?w~ t-~- ~UU F°- ~ c
-vii-
2003 BUDGET-CITY OF DUBLIN, OHIO
REVENUE COMPARISONS-ALL FUNDS
2001 2002 2002 2003
Actual Budget Estimate Budget
GENERAL FUND $44,134,871 $44,027,011 $45,013,870 $44,964,376
SPECIAL REVENUE FUNDS
Street Maintenance and Repair 2,008,977 3,279,100 2,435,050 3,367,750
State Highway Improvements 79,172 73,665 73,700 71,670
Cemetery 28,478 120,700 129,350 133,010
Recreation 4,622,769 6,140,700 4,804,600 6,385,500
Safety 6,660,986 7,776,057 7,155,850 8,073,205
Swimming Pool 425,308 375,553 346,350 524,215
Permissive Tax 122,784 123,950 104,100 101,150
Hotel/Motel Tax 2,243,215 1,831,050 2,250,850 1,875,400
Enforcement and Education 4,436 2,500 3,150 3,000
Law Enforcement Trust 22,228 2,050 62,925 2,025
Mandatory Drug Fine 108 70 70 70
Mayor's Court Computer 19,641 16,040 23,920 16,820
DEBT SERVICE FUNDS
General Obligation Bond Retirement 6,903,632 7,814,783 7,615,532 7,947,413
Special Assessment Bond Retirement 56,394 35,000 23,766 22,370
1992 Special Assessment Bond Retirement 133,204 116,500 186,328 127,445
2001 Special Assessment Bond Retirement 0 133,700 134,047 134,371
CAPITAL PROJECTS FUNDS
Capital Improvements Tax 28,153,267 21,615,334 19,958,686 18,825,388
Park Development 2,401,260 3,302,690 2,526,353 2,546,200
Golf Course Roadway 7,758,742 0 0 0
Community Recreation Center 1,446 0 55,000 0
Woerner-Temple TIF 14,645 14,500 15,150 15,000
Ruscilli TIF 217,165 242,500 275,104 300,000
Pizzuti TIF 131,076 150,000 164,815 165,000
Applied Innovation TIF 137,466 0 0 0
Transportation Improvement 17,659 0 7,000 50,000
Thomas!Kohler TIF 679,685 646,000 704,640 705,000
Metatec TIF 489,788 0 0 0
McKitrick TIF 1,647,361 1,647,000 1,738,471 1,750,000
Safety Solutions TIF 48,610 0 0 0
Duke Realty Investment TIF 220,190 220,100 243,015 0
Perimeter Center TIF 633,747 630,000 626,756 630,000
Rings Road TIF 351,863 359,400 296,815 297,000
Scioto Bridge Construction 64,520 0 18,885 0
Avery-Muirfield Interchange 685,775 0 9,750 0
Emerald Parkway Overpass 160,307 2,000 10,800 0
Perimeter West TIF 487,541 330,176 544,720 324,000
Upper Metro Place TIF 74,074 145,000 189,477 189,000
Rings!Frantz TIF 400,000 0 93,000 852,000
Arts Facility Renovation 139,461 0 10,817 0
Service Complex Construction 9,596,252 10,000 75,000 0
Historic Dublin Parking TIF 200,000 310,000 510,000 0
Ballantrae Park 1,700,000 0 790,000 0
Swimming Pool Construction 0 0 0 5,000,000
12/09/02
Filename:n\fa\jan\03budgetlrevcomp3A
-viii-
2003 BUDGET-CITY OF DUBLIN, OHIO
REVENUE COMPARISONS-ALL FUNDS
2001 2002 2002 2003
Actual Budget Estimate Budget
ENTERPRISE FUNDS
Water 2,198,694 1,575,400 1,904,800 1,505,065 ,
Golf Course Water 639,187 0 0 0
Sewer 3,006,636 2,185,800 2,313,000 2,084,387
Golf Course Sewer 354,775 0 0 0
Merchandising 11,810 10,000 10,560 10,550
Upper Scioto West Branch Interceptor 0 0 0 0
INTERNAL SERVICE FUNDS
Employee Benefits Self-Insurance 2,526,649 2,707,442 3,823,250 4,238,250
Worker's Compensation 315,280 123,000 135,950 267,400
TRUST AND AGENCY FUNDS
Cemetery Perpetual Care 103,048 29,000 65,330 37,855
Convention and Visitors' Bureau 478,678 472,000 475,000 467,000
Other Agency 1,660,213 1,549,500 1,794,700 1,653,000
TOTALS 135,173,073 110,145,271 109, 750,302 115,661,885
Less:
Transfers and advances (42,224,789) (30,585,400) (26,764,129) (29 846 549)
Sub-total 92,948,284 79,559,871 82,986,173 85,815,336
Debt Issuances/SIB and OWDA Loans 0 0 0 0
TOTAL REVENUE $92,948,284 $79,559,871 $82,986,173 $85,815,336
12/09/02
Filename:n\fa\jan\03budget\revcomp3A
-i x-
2003 BUDGET-CITY OF DUBLIN, OHIO
REVENUE COMPARISONS-GENERAL FUND
2001 2002 2002 2003
Actual Budget Estimate Budget
TAXES
Property Taxes $0 $0 $25 $0
Income Taxes 36,619,623 38,686,737 37,718,250 39,604,163
INTERGOVERNMENTALREVENUE
Homestead/Rollback 0 0 0 0
Personal Property Reimbursement 15,834 0 8,650 8,642
Local Government 1,381,492 1,234,344 1,289,350 1,198,354
Estate Taxes 649,235 25,000 753,150 25,000
Cigarette Taxes 792 500 600 500
Liquor and Beer Permits 35,263 30,000 33,000 30,000
Grants-State 0 0 0 0
CHARGES FOR SERVICES
General Fees and Charges 7,888 1,500 8,550 1,500
Sale of Fuel 247,352 310,000 221,000 221,000
FINES,LICENSES AND PERMITS
Fines and Forfeitures 262,155 205,000 305,000 275,000
Licenses and Permits 2,342,129 1,703,830 2,084,900 1,700,368
OTHER REVENUES
Interest Income 1,180,198 680,000 745,600 745,000
Other 229,808 138,000 283,200 164,800
NONOPERATING REVENUE
Transfers/Advances 1,163,102 1,012,100 1,562,595 990,050
TOTAL GENERAL FUND REVENUE $44,134,871 $44,027,011 $45,013,870 $44,964,376
12/09/02
Filename: n\fa\jan\03budget\revcomp03
-x-
2003 OPERATING BUDGET -CITY OF DUBLIN
REVENUE PROJECTIONS FOR 2003
Projecting revenues is an important element in the preparation of an operating budget. The
City's Annual Budget Calendar reflects that the projection of revenues is completed prior to
receiving budget requests. Revenue projections and their level of growth should be used to
evaluate the level of growth allowed for operating expenditures. As stated in our Capital
Improvements Program (CIP), both City Council and the Administration recognize that
controlling the rate of growth on the expenditure side will provide additional funding for
capital improvements.
As part of the Administration's budget philosophy, as reflected in the Financial Management
Policies section of the budget document, we will continue to estimate annual revenues by a
conservative, objective, and analytical process. It is better to underestimate revenues which
result in an increase in our fund balances than to overestimate and have a shortfall. Our goal is
to make reasonable revenue proj ections, especially for our key revenues such as income taxes;
property taxes; intergovernmental revenues; and charges for services.
The following information provides projections for the major revenue sources of the City for
2003. The information provides actual information for 2000 and 2001, estimates for 2002,
and projections for 2003, 2004, and 2005.
GENERAL FUND
Property Taxes.
2000 1,294,593
2001 _0_*
2002 _0_
2003 _0_ ,
2004 _0_
2005 _0_
*In the past, the City's inside millage was allocated to the General Fund (1.17 mills),
the Safety Fund (.50 mills), and the General Obligation Debt Service Fund (.08
mills). Beginning in 2001, the City's inside millage was allocated 100% to the
Parkland Acquisition Fund resulting in no property tax revenue being credited to the
General Fund. The reallocation will address a City council goal to identify a revenue
source for the purpose of acquiring parkland, open space, and recreational facility
sites. This will provide for the preservation of land and a mechanism to manage
growth.
The Safety Fund and General Obligation Debt Service Fund will continue to receive their
designated outside millage revenues.
-xi-
2003 OPERATING BUDGET -CITY OF DUBLIN
Income Taxes (General Fund only)
2000 32,868,936
2001 36,619,623
2002 37,718,250
2003 39,604,200
2004 41,I 88,300
2005 42,835,800
The actual revenue and projections reflect 75% of the total income taxes collected. The
remaining 25% is reflected in the Capital Improvements Tax Fund and by Ordinance can only
be used for capital improvements.
As we are all aware, income tax revenues are our largest revenue source. In 2001 income tax
revenues comprised 85 % of our General Fund operating revenues and 64 % of all operating
revenues. Because of the importance of our income tax collections, we monitor income tax
collections almost on a daily basis.
Our 2002 income tax revenues are estimated to increase 3% over 2001 collections. This
estimate is based on collections through September. In making current year estimates, we
have relied on the Income Tax Receipt Summary Report, a report that compares the current
year collections by type to last year's collections by type, and an in-house spreadsheet
indicating total collections by month, percentage of increase/decrease and each month's
collection as a percentage of total collection for past years. Through September, income tax
revenues were up approximately 2.1 Withholding income tax revenues, which generally
comprise 80% of the City's total income tax revenues, are up 4.4% in 2002 over the same
time period in 2001, with the top 200 companies up approximately 17%. These positive
statistics were critical elements in the future years' projections.
The next few years' income tax revenue collections will depend on the speed of economic
recovery nationally and locally. The City has aggressively pursued high-end commercial
development which has resulted in several major corporate expansions and several corporate
relocations to Dublin. In conjunction with our existing tax base, we are hopeful that our
revenue projections are low and unanticipated revenue will be available for subsequent
programming.
The 2003, 2004, and 2005 projected rates of growth are consistent with projections utilized
in the 2003-2007 CII'. However, the projected collections are lower as a result ofthe revised
2002 estimates. In reviewing the appropriateness of these projections, we have reviewed
current year collections by type. Slowing of the national and regional economies has had a
negative impact on the local economy and on Dublin's revenue growth in 2002.
Our projections reflect a 5% growth rate for 2003, a 4% growth rate for 2004, and a 4%
growth rate in the year 2005.
-xii-
2003 OPERATING BUDGET -CITY OF DUBLIN
Intergovernmental Revenues
There are several different revenues that comprise intergovernmental revenues in the General
Fund. The t~vo most significant revenues are local government and estate taxes.
Local Government
2000 1,271,866
2001 1,3 81,492
2002 1,289,350
2003 1,200,000
2004 1,200,000
2005 1,200,000
Local government is the State of Ohio's revenue sharing program, whereby local
governmental entities share a portion of the State's sales tax, income tax, corporate franchise
tax, and public utility excise tax. A portion of the funds are distributed directly from the State
of Ohio to the City and a portion of the funds are distributed to the counties who, in turn,
distribute to local governmental entities.
The 2003 projection reflects a slight decrease in this funding source. This projection is based
on a confirmation of the 2003 distribution from Franklin County, and information that the
State of Ohio will_ not increase distributions in 2003. 2004 and 2005 assume no increase
because this program is one of the first programs the State has targeted if budget reductions
are necessary.
Estate Taxes
2000 421,779
2001 649,235
2002 753,150
2003 25,000
2004 25,000
2005 25,000
This is a very volatile revenue source. This revenue could become a more significant revenue
source in the future as the City's population ages. Recent changes in State law will
negatively impact this revenue source. The amount exempt from taxation began increasing
in 2001. This is a revenue that is unpredictable and for this reason we will continue to be
very conservative in our projection.
-xiii-
2003 OPERATING BUDGET -CITY OF DUBLIN
Licenses and Permits
Various licenses and permits are issued by the City with the vast majority of which are related
to development and building activity with the City.
2000 1,663,737
2001 2,342,129
2002 2,084,900
2003 1,700,368
2004 1,300,000
2005 1,300,000
The City has adopted a fee structure based on the cost of providing services. The intent of this
method is to identify the benefactor of a service that is not a general public service and charge
them a user fee based on the cost to provide the service. The total revenue collected for
development and building activity fees is dependent upon the economy and can fluctuate
significantly from year to year.
SPECIAL REVENUE FUNDS
Motor Vehicle License Taxes and Gasoline Taxes
2000 923,881
2001 980,448
2002 957,100
2003 935,520
2004 870,000
2005 870,000
These revenues can only be used for the repair and maintenance of streets and state highways
and are based on the number of motor vehicle license registrations. The City receives 34% of
the motor vehicle registration fees charged for vehicles registered in one of our taxing
districts. The gasoline taxes received by the City are based on the number of vehicles
registered in our taxing districts and the amount of state assessed gasoline taxes collected.
Due to errors in distribution by the Ohio Bureau of Motor Vehicles, these revenues fluctuate
based on the results of motor vehicle registration audits perfornied by local jurisdictions.
-xiv-
2003 OPERATING BUDGET -CITY OF DUBLIN
Recreation Fees
In 1996, the Dublin Community Recreation Center (DCRC} was opened. When the rate
structure was established for the DCRC, the intent was that operating costs would be
significantly covered by user fees collected. The rates established for other recreational
programming are based on a goal of 50% cost recovery.
DCRC Total
Only Recreation
2000 2,187,943 2,728,291
2001 2,351,722 2,971,265
2002 2,314,100 3,055,850
2003 2,236,500 2,929,500
The revenues established for recreational programming have continued to recover at
approximately 50% of the cost. Phase I of the DCRC substantially recovers operating costs.
We will evaluate the need to modify the DCRC budget to clearly distinguish Phase I operating
from Phase II costs.
HoteVMotel Taxes
2000 1,289,428
2001 1,436,058
2002 1,425,000
2003 1,400,000
2004 1,400,000
2005 1,400,000
These amounts reflect 75% of the total hotel/motel taxes collected. The remaining 25% is
recorded in the Dublin Convention and Visitor's Bureau Fund and distributed to the Bureau
on a monthly basis.
The City, the Convention and Visitor's Bureau, and administrators from the local hotels have
worked to identify "slow times" as far as hotel vacancies and have tried to schedule events to
maximize occupancy rates. They have worked with event organizers to coordinate schedules
and promote events that result in overnight stays in the City.
The 2003 projection reflects continuation of the reduction in occupancy resulting from
national events and the current state of the economy. Also, due to the increase in the number
of hotel rooms in the City as well the addition of rooms near but outside Dublin, the
occupancy rate assumed has been reduced.
-xv-
2003 OPERATING BUDGET -CITY OF DUBLIN
ENTERPRISE FUNDS
Water and Sewer Surcharges
2000 2,516,414
2001 2,322,795
2002 2,047,850
2003 2,036,304
2004 2,090,000
2005 2,140,000
The user fees provide the funding for ongoing maintenance of the water and sewer systems.
User fees have not been increased since 1996. The revenue projections for 2003-2005 are
based on the current rate and a projected growth in users.
Water and Sewer Tan Fees (Capacity Charges)
2000 1,704,963
2001 1,394,565
2002 1,469,100
2003 930,000
2004 930,000
2005 930,000
We have experienced a higher rate of revenue growth from capacity charges because of
higher than expected growth in residential taps issued. The estimates reflected assume the
issuance of 300 in 2003, 2004, and 2005. The capacity charge revenues also include 10%
of the City of Columbus' charge assessed in 2000. Effective January 1, 2001, we no longer
retain any of the capacity charge assessed by the City of Columbus.
The Administration has made tentative projections for revenues and expenses in the Water
and Sewer Funds through 2014 and 2018, respectively. The projections are revised annually.
The Community Plan update and the information available from the geographic information
system (GIS) provides information on the availability of developable land, the type of
development and the infrastructure needs based on the anticipated development.
-xvi-
2003 BUDGET-CITY OF DUBLIN, OHIO
RECAP OF 2003 REQUESTS
Total Budget Total Budget Total
Fund/DepartmenUDivision Budget By Fund By Fund Type Total
GENERAL FUND
City Council/Boards & Commissions $525,500
Office of the City Manager 708,200
Administrative Services
Human Resources 967,950
Procurement 647,925
Community Relations 979,000
Court Services 467,925
Information Technology 2,000,550
Department of Finance
Division of Accounting & Auditing 1,020,500
Division of Taxation 2,257,450
Department of Development
Office of Director of Development 495,400
Division of Planning 2,032,000
Division of Engineering 2,620,450
Division of Building Standards 1,314,600
Division of Economic Development 383,250
Department of Law 1,590,000
Department of Service
Office of Director of Service 439,500
Solid Waste Management 1,576,750
Grounds 5,107,125
Facilities 1,867,400
Vehicle & Equipment Maintenance 1,558,350
Miscellaneous Accounts
Office of the City Manager 1,692,550
Division of Accounting & Auditing 282,000
Division of Engineering 309,900
Transfers/Advances 18,746,525
$49,590,800 $49,590,800
SPECIAL REVENUE FUNDS
Street Maintenance and Repair
Division of Streets & Utilities 3,207,800
Division of Engineering 220,000
3,427,800
State Highway Improvements
Division of Streets & Utilities 60,550
Division of Engineering 23,500
84,050
Cemetery
Division of Grounds & Facilities 132,550
132,550
Recreation
Division of Recreation Services-Recreation 1,626,650
Division of Recreation Services-CRC 3,216,850
Division of Grounds & Facilities-CRC 1,443,500
6,287,000
Safety/Police
Division of Police 8,165,200
8,165,200
Swimming Pool
Division of Recreation Services 519,900
519,900
12!09/02 ,
Filename:n\fa\jan\03budgetlregcap03 (Continued)
-xvii-
2003 BUDGET-CITY OF DUBLIN, OHIO
RECAP OF 2003 REQUESTS
Total Budget Total Budget Total
Fund/Department/Division Budget By Fund By Fund Type Total
,PECIAL REVENUE FUNDS (Continued)
Permissive Tax p
0
Hotel/Motel
Special Events 1,823,100
Taxation 791,070
2,614,170
Education and Enforcement
Division of Police 0
0
Law Enforcement Trust
Division of Police 40,000
40,000
Mayor's Court Computer
Mayor's Court 31,000
31,000
21,301,670
DEBT SERVICE FUNDS
General Bond Retirement 7,439,106
Special Assessment Bond Retirement 6,900
1992 Special Assessment Bond Retirement 119,000
2002 Special Assessment Bond Retirement 133,000
7,698,006
CAPITAL PROJECTS FUNDS
Capital Improvements Tax 24,407,750
Parkland Acquisition 2,433,513
26,841,263
ENTERPRISE FUNDS
Water Fund
Division of Streets & Utilities 355,500
Division of Engineering 596,600
Division of Accounting and Auditing 384,550
1,336,650
Sewer Fund
Division of Streets & Utilities 988,550
Division of Engineering 565,100
Division of Accounting and Auditing 1,477,400
3,031,050
Merchandising 10,000
4,377,700
INTERNAL SERVICE FUNDS
Employee Benefits Self-Insurance 4,246,250
Workers' Comp. Self-Insurance 255,425
4,501,675
TRUST AND AGENGY FUNDS
Agency (Reimbursements & Bonds) 817,900
Income Tax Revenue Sharing Fund 900,000
Convention & Visitors' Bureau 467,000
2,184, 900
$116,496,014
RECAP:
Total Amount Budgeted $116,496,014
Project funds carried forward 10,503,950
Less:
Transfers _ (29,846,549)
Total Expenditures $97,153,416
./09/02
r ilena me: n\fa\jan\03budget\regcap03 -xvii i-
2003 Budget -City of Dublin
Debt Payment Schedule
Date
2003
Of Interest Ord. Res. Original O/S Principal Interest
Issue Rate No. _ No. Amoun[ Principal Payment Payment
Unvoted Bonds (G.O.)
#I Sewer 11-O1-75 7.75% 51-75 41-75 $ 200,000 $ 20,000 $ 5,000 $ 1,550
* Neater Tower Construction OS-01-83 8.625 % 16-83 09-83 859,000 45,000 45,000 3,881
' Post Road Waterline OS-01-83 8.625% 18-83 09-83 575,000 30,000 30,000 2,588
* Frantz/Post/33 OS-O]-83 8.625% 17-83 09-83 545,000 25,000 25,000 2,156
* Glick Road Improvement 11-01-85 8.875 % 62-85 28-85 200,000 40,000 10,000 3,SS0
* Frantz Road Blvd. 11-01-SS 8.875 % 60-85 27-85 590,000 120,000 30,000 10,650
I Avery Road Waterline ] I-O1-85 8.875% 61-85 26-85 383,000 80,000 2QOtxl 7,100
' Municipal Building Expansion I I-01-85 8.875% 59-85 25-85 800,000 160,000 40,000 14,200
' Water TowerConstruc[ion 12-O1-90 4.15% 113-90 N/A 2,200,000 1,163,905 133,412 47,281
' Swimming Pool Construction 12-O1-90 4.15% 114-90 N/A 1,200,000 622,391 71,341 25,283
' Water Systemlmprovemen~s 12-01-90 4.15% 112-90 N/A 1,550,000 815,788 93,509 33,140
• Frantz Road Improvements 12-O1-90 4.15% 116-90 N/A 455,000 267,241 30,632 10,856
* Service Complex 12-O1-90 4.15% 115-90 N/A 2,400,000 1,269,395 14S,S04 51,567
* Sanitary Sewerlmprovements 12-01-90 4.15 % 117-90 N/A 1,80Q,000 921,278 105,601 37,425
I Rings/BlazerWaterTower 10-IS-94 6.14% 94-94 N/A 4,100,000 2,955,000 175,000 182,423
2 Upper Scioto Wesl Branch 01-01-99 4.35 % N/A 01-95 19,716,717 16,610,677 774,372 702,964
* Avery-Muifield Interchange 09-OI-99 5.17% 84-99 N/A 8,316,788 7,993,876 333,492 237,335
Rings Road Improventents(TIF) 12-01-00 5.22% 139-00 N/A 3,535,000 3,330,000 120,000 172,090
3 Arts Facility Acquisition 12-01-00 5.22% 136-00 N/A 1,360,000 1,280,000 45,000 66,078
3 Ans Facility Renovation 12-01-00 5.22°/ ]43-00 N/A 755,000 710,000 25,000 36,693
Perimeter Drive Extetrsion(TIF) 12-O1-00 5.22 % 140-00 N/A 3,940,000 3,705,000 130,000 191,378
Emerald Parkway-Please 7A(TIF) ]2-01-00 5.22 % 137-00 N/A 2,020,000 1,900,000 70,000 49,108
' Service Complex 12-O1-01 4.44% 112-01 N/A 3,675,000 3,535,000 135,000 144,624
47,599,551 2,592.864 2,033,918
_Unvoted Special Assessment Bonds
Shier-Rings Waterline 09-01-87 7.375 % 82-87 96-87 95,623 25,000 5,000 1,844
Dublin Village Center Lighting 10-01-92 5.51% 107-92 46-90 165,000 65,000 10,000 3,785
Ballantrae Infrastructure I2-O1-01 4.44 % 117-01 N/A 1,700,000 1,640,000 65,000 67,151
1,730,000 80,000 72,780
Voted Bonds (G.OJ
#I Sewer (OS-07-68) ]2-01-74 7.125% 52-74 29-74 100,000 9,000 3,000 641
#2 Sewer (11-02-76) 07-OI-79 6.50% 56-79 34A-79 225,000 60,000 10,000 3,900
' Coffman Road Extension 12-01-90 4.14% 118-90 N/A 315,000 174,758 20,788 7,288
* Municipal Facility(Land) 12-01-90 4.14% 119-90 N/A 890,01)0 466,022 55,435 19,434
* N.E. Quadrant Parkland 12-01-90 4.14 % 120-90 N/A 1,225,000 620,220 73,777 25,864
' Dublin Justice Center 10-01-92 4.23% 108-92 N/A 4,100,000 2,365,000 265000 99,968
' Community Recreation Center 02-01-96 4.53 % 123-95 N/A 6,615,000 3,940,000 465,000 182.740
Meta[ec TIF 02-01-96 4.27% 124-95 N/A 690,000 285,000 65,000 8,700
* Recreation Center expansion IO-15-98 4.66% 98-98 N/A 3,998,000 3,438,000 IS5,000 158,461
* Emerald Parkway Bridge 10-15-98 4.62% 97-98 N/A 7,518,000 6,378,000 311,000 293,902
* Radio System Improvements 10-15-98 3.82% 101-98 N/A 1,011,000 211,000 211,000 7,913
Emerald Parkway-Phase 1(TIF) 10-IS-98 4.01 % 96-98 N/A ],403,000 833,000 153,000 34,415
Emerald Parkway-Phase2(TIF) 10-15-98 4.56% 96-98 N/A 7,874,000 6,939,000 405,000 318,887
* Woemer-Temple Road 12-01-00 5.20% 141-00 N/A S,SS5,000 5,195,000 205,000 269?73
' Emerald Parkway Overpass-Phase 7 12-01-00 5.20% 142-00 N/A 6,565,000 6,140,000 240,000 318,170
4 Coffman Park Expansion 12-O1-00 5.22 % ]38-00 N/A 3,135,000 2,950,000 105,000 152,513
40,004,000 2,743,000 1,906,066
Voted Special Assessment Bonds
Tuller Road ]0-15-94 6.14% 90-94 N/A 1,185,000 885,000 50,000 54,663
885,000 50,000 54,663
Total Debt Payments $ 90,2I8,S5I $ 5,465,864 $ 4,067.427
* Supported by income tax revenue.
I Supported by Water Fund revenues.
? Supported by Sewer Futtd revenues.
The 1990 and 1992 issues were refinanced in 1998.
3 Supported by Hotel/Motel Tax revenues.
4 Supported by property tax from inside millage.
-xix-
CITY OF DUBLIN, OHIO
2003 OPERATING BUDGET
FINANCIAL MANAGEMENT POLICIES
OPERATING BUDGET POLICIES
• The City will pay for all current expenditures with current revenues and fund
balances. The City will avoid budgetary procedures that balance current
expenditures at the expense of future years, such as postponing expenditures,
underestimating expenditures, overestimating revenues, or utilizing short-term
borrowing to balance the budget.
• The budget will provide for adequate maintenance and repair of capital assets and
for their orderly replacement.
• The City will protect against catastrophic losses through a combination of insurance
and self-insurance funded programs.
• The City will maintain a budgetary control system to help it adhere to the budget.
• The City administration will prepare and distribute monthly reports of revenues and
expenditures.
RESERVE POLICIES
• The City will appropriate $175,000 to a contingency account in the General Fund
to provide for non-recumng and unanticipated expenditures.
• In 2003, the City will maintain 10% of the estimated revenues in the General Fund
as reserves to address unforeseen contingencies or to be able to take advantage of
opportunities that may arise.
CAPITAL IMPROVEMENT PROGRAM POLICIES
• The City will develop afive-year Capital Improvements Program on an annual
basis.
• The City will enact an annual capital improvement budget based on the multi-year
Capital Improvements Program.
• The City will coordinate development of the capital improvement budget with
development of the operating budget.
-xx-
DEBT MANAGEMENT POLICIES
• The City will confine long-term borrowing to capital improvement projects.
• When the City finances capital projects by issuing debt, it will repay the debt within
a period not to exceed the expected useful life of the project.
• The City will evaluate issuing debt and pay-as-you-go financing to maintain
flexibility for the future.
• The City will continually seek to maintain and improve our current bond rating to
minimize borrowing costs and to ensure that access to credit is preserved.
• The City will follow a policy of full disclosure on financial reports and official
statements.
REVENUE POLICIES
• The City will estimate its annual revenues by a conservative, objective, and
analytical process.
• Non-recurring revenues will be used only to fund non-recurring expenditures.
• The City will encourage a diversified and stable local economy to avoid excessive
reliance on any one industry or business for income tax revenues.
• The City will update the Cost Control Study on an annual basis to calculate the
costs of providing services and consider such information when establishing user
charges.
PURCIIASING POLICIES
• Purchases will be made in accordance with federal, state, and municipal
requirements.
• Purchases will be made in an impartial, economical, competitive, and efficient
manner.
• Purchases will be made from the lowest priced and most responsive vendor.
Qualitative factors such as vendor reputation and financial condition will be
considered, as well as price.
-xxi-
City of Dublin
Council Goals 1990 - 2003
To assist the City Manager in the implementation of Council established goals, all City Departments
and Divisions are charged with placing Council goals as an operational priority. Although not
always reflected as specific budget items in the operating and/or capital improvement budgets, the
daily functions and activities of all Departments and Divisions are closely linked to these goals, and,
as such, are important to highlight as part of the overall budget document.
The following is a recap of Council goals adopted for 1990 through 2002, listed under the
Department(s) or Division(s) involved with the implementation of each goal. Due to the fact that
many of the goals involve the participation of several functional areas within the City, many are
repeated under each Department/Division heading. Additionally, certain Divisions are not listed
below because they are not extensively involved with the cited goals. It is important to note,
however, that all Departments and Divisions are responsible for providing any assistance needed by
the City Manager or any other Staff members in the achievement of these goals.
Division of Planning
Please note that a majority of the Council goals listed as priorities within the Division of Planning
will be accomplished through the implementation of the Community Plan adopted by Council in
November, 1997.
01-1 Continue with the creation of an overlay plan for the Southwest area to include
development standards that can be implemented Citywide.
Ol-3 Provide for ways to link the community and promote citizen involvement.
01-5 Continue investments in Historic Dublin.
O1-6 Enhance the City's "sense of place" through the establishment of a town center as
defined in the Community Plan.
00-1 Address Boundary Issues
00-2 Establish policies to deal with the preservation of green space, open space, forests
and river corridors.
00-3 Set policies to improve the quality of development
00-4 Establish a required open space dedication for large-scale commercial developments.
99-1 Implementation of the Community Plan
99-2 Southwest Area
99-3 Revision of the Zoning Code
99-6 Future City Hall Site
97-1 Continue parkland development.
97-3 Revitalizing Old Dublin.
97-4 Town Center.
97-6 Finish bikeway system.
97-7 Municipal facilities (study of needs).
95-1 Continue to acquire land to accomplish community development objectives.
95-2 Accelerate the planning, funding and construction of key traffic capacity
improvements.
95-4 Identify priorities and develop a timeline for major additions to the bikeway
system.
95-5 Develop and adopt a strategy to ensure the preservation of open space, park and
historic resources.
93-1 Plan and budget for obtaining sufficient land for parks and for developing active
parks.
-xxii-
Division of Planning (Continued)
93-2 To continue to upgrade the Old Dublin infrastructure with input from the Old Dublin
Association and the residents.
93-3 To identify natural resources in the City and preserve the same for the future by
using public dollars.
93-4 Revise Dublin subdivision regulations.
93-5 Develop a comprehensive storm water management program and policies for the City
92-5 Continue to monitor the need for additional space and facilities to support existing
City programs and operations.
92-13 Update Community Plan.
91-3 Continue to plan and implement programs to more effectively communicate with
builders, developers, realtors and local employers.
91-8 Preserve and improve Old Dublin, pursuant to the Old Dublin Plan, where feasible
and in cooperation with the area residents and businesses.
90-9 To plan and construct a community cultural center for Dublin.
90-10 To make a final determination of City building needs and location, to include a
community center, police station and City Hall.
90-11 To plan and implement Bridge Street beautification.
90-12 To obtain community input regarding the Old Dublin Plan and report feasibility to
Council.
Division of Engineering
01-1 Continue with the creation of an overlay plan for the Southwest area to include
development standards that can be implemented Citywide.
01-3 Provide for ways to link the community and promote citizen involvement.
01-5 Continue investments in Historic Dublin.
01-6 Enhance the City's "sense of place" through the establishment of a town center as
defined in the Community Plan.
99-1 Implementation of the Community Plan.
97-6 Finish bikeway system. ~ ,
95-2 Accelerate the planning, funding and construction of key traffic capacity
improvements.
95-4 Identify priorities and develop a timeline for major additions to the bikeway
system.
95-7 Continue to work in cooperation with the City of Columbus to complete
construction of the West Branch Sewer in a timely manner.
93-5 Develop a comprehensive storm water management program and policies for the
City.
92-4 Develop a system to monitor infrastructure operations and/or maintenance costs with
a greater emphasis placed on preventative maintenance and the cost of replacement
systems.
92-3 Develop strategies for the management of both wastewater and storm water and
for the development of new water resources.
91-3 Continue to plan and implement programs to more effectively communicate with
builders, developers, realtors and local employers.
91-2 Provide for the long-term water and sewage disposal needs of the City of Dublin.
90-1 To make Dublin business districts and neighborhoods pedestrian friendly.
90-4 To develop and implement a master plan to maintain and update road maintenance.
90-7 To complete the bikeway system within ten years.
-xxiii-
Division of Building
99-3 Revision of the Zoning Code
95-6 Construct, equip, staff and program a community recreation center as contemplated
by the Community and by City Council, within the established budget and time
frame.
91-3 Continue to plan and implement programs to more effectively communicate with
builders, developers, realtors and local employers.
Department of Development (Economic Development)
97-2 Continue aggressive funding of traffic infrastructure in the Capital Improvements
Budget.
97-3 Revitalizing Old Dublin.
97-5 Conference Center.
95-3 Develop and adopt a strategy to assure that the City has sufficient economic resources
to keep tax burden moderate and the quality of services high.
92-11 Develop an Economic Development Plan.
91-3 Continue to plan and implement programs to more effectively communicate with
builders, developers, realtors and local employers.
Division of Community Relations
01-3 Provide for ways to link the community and promote citizen involvement.
97-3 Revitalizing Old Dublin.
97-9 Relationship Strategy (Council).
97-10 Review communications function (Council).
93-8 Continue to seek innovative uses of the hotel/motel tax and other funds to support
cultural and sports activities that are beneficial for our residents and that
attract visitors to our community.
91-3 Continue to plan and implement programs to more effectively communicate with
builders, developers, realtors and local employers.
91-6 Plan and implement a program that increases public awareness of the general high
quality of life in Dublin, Dublin=s many amenities and the high quality of City
services provided to Dublin residents and businesses.
90-14 To provide opportunities for positive reinforcement of administrative staff on a
periodic basis.
Department of Finance
01-2 Continue an aggressive program of parkland acquisition.
01-4 Identify and implement methods to purchase and/or preserve undeveloped land for
various public purposes.
01-5 Continue investments in Historic Dublin.
99-6 Future City Hall site.
97-2 Continue aggressive funding of traffic infrastructure in the Capital Improvement
Budget.
95-3 Develop and adopt a strategy to assure that the City has sufficient economic resources
to keep tax burden moderate and the quality of services high.
93-1 Plan and budget for obtaining sufficient land for parks and for developing active
parks.
93-8 Continue to seek innovative uses of the hotel/motel tax and other funds to support
cultural and sports activities that are beneficial to our residents and that attract
visitors to our community.
92-2 Modify the budgeting process to include performance standards.
-xxiv-
91-4 Formulate and formally establish an on-going five-year Capital Improvements
Programming process.
90-5 To maintain and update afive-year capital improvements program, incorporating the
bikeway system and long-range recreational land acquisitions plans as well as other
capital improvements.
Department of Service
99-5 Community partnership/site sharing.
95-9 Evaluate, develop and adopt performance standards for all City services. (Department
of Service to serve as the initial Department to implement this goal.)
92-2 Modify the budgeting process to include performance standards.
90-8 Develop a solid waste management plan.
Division of Streets and Utilities
95-9 Evaluate, develop and adopt performance standards for all City services.
92-4 Develop a system to monitor infrastructure operations and/or maintenance costs with
a greater emphasis placed on preventative maintenance and the costs of replacement
systems.
90-4 To develop and implement a master plan to maintain and update road maintenance.
Division of Grounds and Facilities
01-2 Continue an aggressive program of parkland acquisition.
Ol-5 Continue investments in Historic Dublin.
00-2 Establish policies to deal with the preservation of green space, open space, forests
and river comdors.
99-5 Community partnerships/site sharing.
97-1 Continue parkland development.
97-6 Finish bikeway system.
95-4 Identify priorities and develop a timeline for major additions to the bikeway system.
95-5 Develop and adopt a strategy to ensure the preservation of open space, park and
historic resources.
95-9 Evaluate, develop and adopt performance standards for all City services.
93-1 Plan and budget for obtaining sufficient land for parks and for developing active
parks.
93-3 To identify natural resources in the City and preserve the same for the future by using
public dollars.
92-4 Develop a system to monitor infrastructure operations and/or maintenance costs with
a greater emphasis placed on preventative maintenance and the costs of replacement
systems.
90-7 To complete the bikeway system within ten years.
Division of Recreation Services
O l -3 Provide for ways to link the community and promote citizen involvement.
99-5 Community partnerships/site sharing.
97-1 Continue parkland development.
97-6 Finish bikeway system.
95-4 Identify priorities and develop a timeline for major additions to the bikeway system.
95-5 Develop and adopt a strategy to ensure the preservation of open space, park and
historic resources.
-xxv-
95-6 Construct, equip, staff and program a community recreation center as contemplated
by the Community and by City Council, within the established budget and time
frame.
95-9 Evaluate, develop and adopt performance standards for all City services.
93-3 To identify natural resources in the City and preserve the same for the future by using
public dollars.
90-7 To complete the bikeway within ten years.
-xxvi-
O j ~ c
N
~ is v> > E o Y c
O U p N 0 c~ ~ O .C C O H O
E .C 0~ U .0 O U p 7 0 O
Z E ~ E c
a O to m L
n ° ~ ~ a U ~ E N o ~
~ ~ Q N O= C O ~ O C~
(V
T ~
(0
U ~
ca
`o ~
c c o ~ ~ o~ v o aci
E oa .~`o c .y aoi g~~ o o E
~ > N O C _N c .N C O
O j ~ d ~ c ~ cD ~O ~
n° w O ~ t w o
~ p ~
Z ~ o
_ o
J~ ~ U N p N
IC ~cq ~ a ~p LL
0 = ~
O
O N
CA O U C N
H ~
L ~ ~ ~
(~0 03 Q~N ~ o
c O U
~ ~ m m o N ~
a ~ U d a0i aci
p ~ E
C
m
n
a~
O
_ ii
Y ~ O ~ C _n
N p 7 C U O~ C C O ~ L
U U o c o ~ ~ o v 3
7
N ~ Q ~ O p Q Q rn
U U
~ ~
c
N ~ N
a ~ N L
C
0 m E ° T
m ~ c ~
o m o ~
U N v c 0~ ~ ~ c co d
~ N N N- y U N N C 'U O
a (n N ~ N > ca
~ ~ ~ ~ ~ cn ~ C7 ~ a
c
U
-XXV11-
DEPARTMENT/DIVISION/BUREAU: CityCouncil
STATEMENT OF FUNCTIONS:
The legislative powers of the City, as provided by the Revised Charter of the City of Dublin and the
Constitution of the State of Ohio, are vested in the City Council. The City Council consists of seven members
elected for terms of four years each. All members of City Council must be residents of Dublin at the time of
their nomination and throughout their term of office.
City Council officers consist of the Mayor and the Vice-Mayor. The Mayor is the ceremonial head of the City
and presides over all City Council meetings. The Vice-Mayor performs these duties in the absence of the
Mayor. City Council meetings are generally held on the first and third Mondays of each month. City Council's
responsibilities include reviewing, deliberating, and passing legislation as prescribed by the Revised Charter
and the laws of the State of Ohio applicable to municipalities. City Council establishes long-range.policies for
the City.
A Clerk of Council is appointed by the City Council and serves at its pleasure. The Clerk of Council keeps an
accurate and complete journal of the proceedings of City Council and performs such other duties as the City
Council requires.
OBJECTIVES AND ACTIVITIES:
• To continue to be responsive to the needs and concerns of the citizens of Dublin.
• To establish goals for the community to be implemented by staff and/or City Council.
• To set policy in a clear and consistent manner in order to provide a framework for administrative
implementation.
PERSONNEL DATA 2002 2003
POSITION TITLE CURRENT NUMBER ADOPTED
Mayor 1 1
Vice-Mayor 1 1
Council Member 5 5
Clerk of Council 1 1
Assistant Clerk of Council 1 1
Clerical Specialist II 1 I
TOTAL 10 10
NOTES AND ADJUSTMENTS: A portion of the salaries for the Mayor and Vice Mayor are allocated to
the Court Services Budget.
Council -1- 12/09/02
2003 BUDGET-CITY OF DUBLIN, OHIO
FUND: GENERAL 2002
Legislative Activities 2001 2002 Revised 2002 2003
City Council/Boards & Commissions Actual Budget Budget Estimate Budget
101-05-10-710(City Council)
PERSONAL SERVICES
2110 Salaries & Wages $194,040 $207,300 $207,300 $208,000 $215,500
2111 Overtime Wages 4,809 3,000 7,500 6,000 7,500
2112 Other Wages 0 500 500 0 500
2120 Employee Benefits 97,881 100,200 132,700 114,600 122,000
296,730 311,000 348,000 328,600 345,500
OTHER EXPENSES
2201 Conferences/Mileage 8,555 30,500 20,500 20,800 30,000
2211 Meeting Expenses 1,270 3,500 3,782 3,000 3,500
2212 Long-term Strategic Planning 5,376 15,000 10,500 15,000 15,000
2240 Ceremonial Functions 20,163 22,000 26,375 26,000 25,100
2320 Communications 4,767 8,100 8,454 5,200 5,200
2330 Rents/Leases 7,212 7,500 7,500 7,000 7,500
2349 Other Professional Services 10,891 12,000 12,654 11,000 12,000
2351 Maintenance of Equipment 884 2,000 2,600 2,000 2,000
2370 Advertising 18,583 20,000 22,000 18,000 20,000
2391 Memberships & Subscriptions 2,377 4,000 4,213 1,500 4,000
2410 Office Supplies 7,373 8,500 9,793 6,900 13,500
87,451 133,100 128,371 116,400 137,800
CAPITAL OUTLAY
2520 Equipment & Office Furniture 1,060 4,000 14,925 3,200 4,000
101-05-11-710(Boards & Commissions)
PERSONAL SERVICES
2110 Salaries & Wages 8,424 8,400 8,400 6,600 8,400
2120 Employee Benefits 2,271 2,300 2,300 950 1,300
10,695 10,700 10,700 7,550 9,700
OTHER EXPENSES
2201 Conferences/Mileage 6,780 25,000 25,000 7,100 25,000
2211 Meeting Expenses 0 2,500 2,500 0 2,500
2391 Memberships & Subscriptions 375 1,000 1,000 1,200 1 000
7,155 28,500 28,500 8,300 28,500
TOTALS $403,091 $487,300 $530,496 $464,050 $525,500
12/09/02
Filename:n\fa\jan\03budget\council
-2-
DEPARTMENT/DIVISION/BUREAU: City Council
Boards and Commissions
• BUDGET SUMMARY:
• 101-OS-10-710
' Accounts 2110 and 2111 provide funding for the salaries/wages of Council Members and staffing
reflected under Personnel Data.
• Account 2120 includes funding for medical insurance premiums for City Council Members and staff.
• Account 2201 includes $3,500 for travel and training for each Council Member, $2,500 for travel and
training for the Clerk of Council, and $2,500 for the Assistant Clerk of Council for the Certified
Municipal Clerk Career Development program, and $1,000 for training for the Clerical Specialist II.
• Account 2212 provides funding for long-term strategic planning workshops, such as Council's annual
goal setting.
• Account 2240 includes funds for reimbursable business expenses and for Citywide ceremonial functions,
which are reviewed and approved by the Mayor and the City Manager. This includes a Memorial
Tournament dinner hosted by City Council for other officials and a Memorial Tournament badge
package, receptions/dinners hosted by City council for various other officials; donations in
commemoration of various dignitaries; birthday and special occasion recognition; parade expenses,
including signage, hospitality, and corsages; City logo wear for Council Members; purchase of Dublin
merchandise for various recognition programs and for donations, and funding to provide two
complimentary weekend passes to the Dublin Irish Festival for all City board and commission members.
• Account 2320 provides funds for monthly telephone service charges for each Council Member's home
fax machine provided by the City, Nextel phones for the Mayor and Clerk of Council, and Internet
accounts for Council members.
• Account 2330 provides funding for lease and maintenance of a large volume copier at City Hall.
• Account 2349 provides funding for codification services.
• Account 2370 provides funds for advertising expenses for public meeting notices and agenda
publication as required by the Revised Charter.
• Account 2520 provides funding for miscellaneous furniture/equipment for Council staff offices.
• 101-OS-11-710
• Account 2110 provides funding for the salaries/wages of Planning and Zoning Commission members
and the Council representative to the Planning and Zoning Commission.
• Account 2201 provides funding for general travel and training for board and commission members in
accordance with the guidelines established by City Council. In addition, Planning and Zoning
Commission members are allocated up to $2,500 per year for relevant training.
• Account 2211 provides funding for expenses related to meetings sponsored by various City boards,
commissions, committees, and task forces.
Council -3- 12/09/02
This Page Left Blank Intentionally.
1;~.?
DEPARTMENT/DIVISION/BUREAU: Offioe of the City Manager
STATEMENT OF FUNCTIONS:
The City Manager is the Chief Administrative and Law Enforcement Officer of the City and is charged with
the responsibility for the administration of all municipal affairs as empowered by the Revised Charter of the
City of Dublin, City Ordinances or Resolutions, and State laws. Some of the City Managers' primary
responsibilities include: directing and supervising the administration of all departments, divisions, bureaus,
offices, etc. of the City; attending all Council meetings; ensuring that all laws, Revised Charter provisions, and
ordinances and resolutions of Council are faithfully executed; preparing the annual budget and capital
improvement program; publishing an annual report of the financial and administrative activities of the City;
and executing, on behalf of the City, all contracts and agreements.
In addition to his duties and responsibilities as City Manager, the City Manager acts as the Director of Public
Safety and Director of Administrative Services and will continue to do so until which time the creation of those
positions is warranted.
OBJECTIVES AND ACTIVITIES:
• To implement goals established by City Council.
• To provide leadership and direction for Staff.
• To be responsive to needs of the community and to advise citizenry regarding the structure and
activities of the City organization.
• To facilitate citizen involvement and requests for service.
• To continue the administration and coordination of the City's new employee orientation program.
• To continue the .Citywide Volunteer Program.
PERSONNEL DATA 2002 2003
POSITION TITLE CURRENT NUMBER ADOPTED
City Manager 1 1
Management Assistant 1 1
Volunteer Coordinator 1 0
Volunteer Administrator 0 1
Executive Secretary 1 1
Clerical Specialist I 1 1
Clerical Specialist II 1 1
Intern 2 2
TOTAL 8 8
NOTES AND ADJUSTMENTS: Due to the increases in the functions and scope of the Volunteer Program
over the past two years, a reclassification of the Volunteer Coordinator toVolunteer Administrator is proposed.
CityMgr -4- 12/09/02
2003 BUDGET -CITY OF DUBLIN, OHIO
2002
FUND: GENERAL 2001 2002 Revised 2002 2003
_Office of the City Manager Actual Bud et Budget Estimate Budget
101-01-10-710
PERSONAL SERVICES
2110 Salaries & Wages $396,973 $383,100 $383,100 $361,000 $403,500
2111 Overtime Wages 3,262 5,000 5,000 6,000 5,000
2112 Other Wages 18,288 16,800 16,800 13,000 17,950
2119 Performance Bonuses 11,045 27,400 27,400 27,400 23,400
2120 Employee Benefits 93,736 110,500. 111,500 111,150 154,950
2140 Uniforms 8~ Clothing 0 0 0 400 0
523,304 542,800 543,800 518,950 604,800
OTHER EXPENSES
2201 Conferences/Mileage 5,145 7,000 7,750 7,750 11,000
2210 Reimbursable Business Expense 1,034 2,000 2,000 1,500 2,000
2211 Meeting Expenses 1,720 2,000 2,000 2,000 2,300
2230 Staff Goal Setting 54 10,000 10,000 7,500 10,000
2320 Communications 6,871 7,500 8,211 8,250 5,800
2330 Rents and Leases 1,291 1,400 1,475 1,500 1,900
2349 Other Professions! Services 2,895 10,000 7,552 1,000 10,000
2351 Maintenance of Equipment 332 1,000 1,178 1,200 1,000
2380 Printing and Reproduction 5,109 11,100 11,449 5,200 11,800
2390 Misc. Contractual Services 0 2,100 4,600 4,600 3,500
2391 Memberships & Subscriptions 2,961 7,500 7,500 7,500 7,500
2410 Office Supplies 3,489 5,500 6,449 6,500 5,000
2420 Operating Supplies 318 500 500 500 500
2440 Small Tools & Minor Equipment 416 500 500 500 500
2812 Special Projects/Programs 25,987 22,900 23,266 8,600 28,600
57,622 91,000 94,430 64,100 101,400
CAPITAL OUTLAY
2520 Equipment & Office Furniture 3,611 2,000 2,600 2,600 2,000
TOTALS $584,537 $635,800 $640,830 $585,650 $708,200
12/09/02
Filename:n\fa\jan103budgetlcitymgr -5-
DEPARTMENT/DIVISION/BUREAU: Office of the City Manager
BUDGET SUMMARY:
• Account 2110 reflects contract provisions for the City Manager and other staffing as proposed.
• Account 2112 provides funding for the Intern positions.
• Account 2119 provides funding for department/division heads whose salaries are at the maximum of
their established pay ranges and who, in the judgement of the City Manager, meet established
performance standards/objectives.
• Account 2210 includes reimbursable business expenses for the City Manager as specified in her
contract.
• Account 2211 includes funding for meetings sponsored by the City. This may include food, beverages,
and associated supplies.
• Account 2320 is for charges associated with providing the City Manager, Management Assistant,
Volunteer Coordinator and Executive Secretary with Nextel phones, and local and long distance
telephone charges for the office.
• Account 2349 provides an allocation for professional services.
• Account 2380 provides funding for printing related to the Volunteer Coordinator's position, including a
Volunteer Newsletter, recruiting fliers, training manuals, a poster campaign, name badges, volunteer
brochure, t-shirts, and signage.
• Account 2391 includes funding for memberships in Ohio City Managers Association, International City
Managers Association, the Innovation Groups and other similar organizations.
• Account 2812 provides funding for volunteer activities, customer service training, and employee
orientation. Of note is $6,000 for funding the proposed Dublin Youth Volunteer Corps. Of this amount,
grant funding may supplant up to $4,000, reducing the City's costs for this program.
CityMgr -6- 12/09/02
This Page Left Blank Intentionally.
1771 (N' [H P,LI,\
DEPARTMENT/DIVI~ION/BUREAU: Department of Administrative Services
Division of Human Resources/Procurement
STATEMENT OF FUNCTIONS:
The Division of Human Resources/Procurement is one of four divisions within the Department of Administrative
Services and is managed by the Director of Human Resources/Procurement. The Director of Human
Resources/Procurement reports directly to the City Manager and is charged with the responsibility of directing,
managing, and administering the following functions: recruitment and selection; classification and compensation;
wage and salary administration; benefits administration; labor/employee relations; policy analysis/development;
organizational analysis/development; training and development; workers' compensation; EEO compliance; insurance
and risk management; employee health & safety; ADA compliance coordination; purchasing and competitive bid
process administration (i.e. vehicles, equipment, commodities, supplies); and cooperative purchasing.
OBJECTIVES & ACTIVITIES:
• To develop, implement, administer, and evaluate the effectiveness ofrecruitment/selection procedures
for all positions (i.e. Full-time, Part-time, Seasonal, Casual, Intermittent).
• To analyze and evaluate the City's compensation and classification structure and recommend
appropriate modifications to the City Manager; to update and maintain the City Classification Plan.
• To update and maintain the City Personnel Code and all related administrative policies.
• To administer collective bargaining agreements with the United Steelworkers and Fraternal Order of
Police, Capital City Lodge No. 9 bargaining units.
• To conduct labor negotiations with the F.O.P. , O.L.C. bargaining unit (dispatchers) for successor
agreement.
• To provide specialized training programs for supervisory/managerial personnel (e.g. sexual harassment,
employment discrimination, etc.)
• To administer and evaluate the effectiveness of all City-provided employee benefits.
• To administer the formal orientation program for new City employees.
• To hear employee appeals from disciplinary actions imposed by Department/Division Heads and ensure
that discij.~line is administered in a fair and equitable manner.
• To hear al! Step 3 grievances from the F.O.P. Capital City Lodge No. 9 bargaining units (Police
Officers and Sergeants), F.O.P., O.L.C. bargaining unit (communications Technician), and USWA
bargaining unit (Maintenance Worker, Sign Worker, Custodial Worker, and Auto Mechanic) and render
decisions on such grievances.
• To represent the City in all grievance arbitration cases with above bargaining units.
• To manage insurance, risk management, and employee safety programs, including CORMA (Central
Ohio Risk Management Association) property/liability joint self-insurance pool and the D.O.T. random
drug-testing program for CDL holders.
• To develop, implement, and administer procurement functions including the administration of
competitive bid processes for the acquisition of vehicles, equipment, commodities, etc, and utilizing
cooperative purchasing alternatives.
PERSONNEL DATA 2002 2003
POSTIION TITLE CURRENT NUMBER ADOPTED
Director, Human Resources/Procurement 1 1
Human Resource Administrator 2 2
Human Resource Technician 3 3
Procurement Technician 1 1
Safety Administrator/Risk Manager 1 1
Risk Management Technician 1 1
Administrative Secretary 1 1
H.S. Student Intem (Part-time/Intermittent) ~ 1 1
TOTAL 11 11
PersPur -7- 12/09/02
2003 BUDGET -CITY OF DUBLIN, OHIO
FUND: GENERAL
Department of Administrative Services 2002
Division of Human Resources/Procurement 2001 2002 Revised 2002 2003
Human Resources Actual Bud et Budget Estimate Budget
101-01-11-710
PERSONAL SERVICES
2110 Salaries & Wages $351,297 $466,900 $466,900 $464,000 $477,200
2111 Overtime Wages 5,854 6,000 6,000 3,400 5,000
2112 Other Wages 184 2,900 2,900 1,000 3,500
2120 Employee Benefits 109,321 144,900 179,100 179,100 192,400
2125 Employee Training/Dev. 14,123 17,000 17,256 17,000 20,900
2126 Tuition Reimbursement 15,785 40,000 54,902 25,000 58,750
2140 Uniforms 4,500 720 720 750 800
501,064 678,420 727,778 690,250 758,550
OTHER EXPENSES
2201 Conferences/Mileage 6,507 9,700 9,700 5,000 10,000
2210 Reimbursable Business Expense 539 1,700 1,700 500 1,700
2320 Communications. 8,416 9,000 9,909 7,000 3,400
2330 Rents and Leases 6,894 7,200 8,240 7,000 7,200
2349 Other Professional Services 51,626 62,200 66,141 45,000 52,300
2351 Maintenance of Equipment 3,477 4,600 5,287 4,300 5,500
2370 Advertising 125,505 40,000 40,850 45,000 45,500
2380 Printing & Reproduction 255 5,700 5,700 5,000 5,700
2390 Misc. Contractual Services 9,081 12,500 14,251 14,000 14,700
2391 Memberships & Subscriptions 3,157 5,200 5,200 5,000 5,200
2410 Office Supplies 10,340 8,000 8,637 8,650 9,000
2440 Small Tools & Minor Equipment 131 2,000 2,000 1,100 1,000
2810 Employee Awards Program 13,557 15,000 22,350 22,350 20,000
2812 Special Projects/Programs 0 1,000 1,000 500 1,650
2815 Risk Management/Safety Programs 16,945 22,800 26,602 22,000 23,550
256,430 206,600 227,567 192,400 206,400
CAPITAL OUTLAY
2520 Equipment 8< Office Furniture 21,762 6,300 6,300 3,000 3,000
TOTALS $779,256 $891,320 $961,645 $885,650 $967,950
12/09/02
Filename:n\fa\jan\03budgetlhumres
-8-
2003 BUDGET -CITY OF DUBLIN, OHIO
FUND: GENERAL
Department of Administrative Services 2002
Division of Human Resources/Procurement 2001 2002 Revised 2002 2003
Procurement Actual Bud et Bud et Estimate Budget
101-01-12-710
PERSONAL SERVICES
2110 Salaries/V1/ages $37,256 $39,300 $39,300 $38,500 $40,900
2111 Overtime Wages 0 700 700 0 700
2120 Employee Benefits 14,382 14,900 18,600 18,600 20,450
51,638 54,900 58,600 57,100 62,050
OTHER EXPENSES
2201 Conferences/Mileage 750 750 750 250 750
2351 Maintenance of Equipment 67 600 600 600 0
2360 Insurance 322,083 319,000 319,500 348,000 490,000
2365 Insurance Claims Paid 0 10,000 10,000 5,000 10,000
2370 Legal Advertising 7,361 14,000 14,851 10,000 14,000
2391 Memberships and Subscriptions 920 1,300 1,300 1,200 1,175
2410 Office Supplies 33,767 50,000 55,336 38,000 50,000
2429 Coffee/Miscellaneous Supplies 13,752 19,000 19,924 12,000 19,000
2440 Small Tools & Minor Equipment 77 300 300 300 300
378,777 414,950 422,561 415,350 585,225
CAPITAL OUTLAY
2520 Equipment & Office Furniture 500 550 550 500 650
TOTALS $430,915 $470,400 $481,711 $472,950 $647,925
12/09/02
Filename:nlfa\jan1103budget\procure
-10-
DEPARTMENT/DIVISION/BUREAU: Department of Administrative Services
Division of Human Resources/Procurement
Procurement
BUDGET SUMMARY:
• Account 2360 provides funding for the City's property and liability insurance coverage. The increase in
this account is due to increasing premium costs for stop loss insurance and increased funding obligations
to the Central Ohio Risk Management Association's (CORMA) loss fund.
• Account 2370 provides funding for bid notices/legal advertisements for public improvement/construction
projects.
• Account 2410 provides funding for letterhead stationery/envelopes, business cards, notecards, and
folders for City-wide usage.
• Account 2429 provides funding for coffee and related supplies for all.-meetings of City Boards,
Commissions, Committees, Council and the public that attend such meetings. Coffee and related
supplies are also for employees that work at all locations, as well as visitors at such offices.
PersPur -11- 12/09/02
This Page Left Blank Intentionally.
(a"fl fIF Iit PL?\
DEPARTMENT/DIVISION/BUREAU: Department of Administrative Services
Division of Community Relations
STATEMENT OF FUNCTIONS:
Division of Community Relations serves as an in-house support division to all City departments/divisions for
graphic, communication, ceremonial and meeting needs. The division is responsible for internal
communications, external communications and media relations. The division also coordinates City services
required for events held within the City of Dublin.
OBJECTIVES AND ACTIVITIES:
• To develop and implement (and/or assist in the implementation of) convnunication and marketing plans for
divisions and/or special projects to include goals, objectives, strategies, tactics, key messages, and measurement
of results.
• To serve as public information officer for specific divisions including the Division of Police.
• To develop and implement the City Strategic Communications Plan, including Crisis Communication.
• To support the Department of Development's Economic Development Strategy through marketing efforts.
• To develop and administer the City's internal communications program.
• To coordinate and implement marketing efforts for the Dublin Convnunity Recreation Center including the
Dublin Convnunity Theatre.
• To administer the City's Web pages.
• To implement a Graphic Standardization Program.
• To manage media relations in proactive and reactive mamier via news releases, conferences, press kits.
• To assist divisions with promotional activities, events and special projects.
• To research, design, write city-wide newsletters, brochures and informational material.
• To research, develop and maintain various informational channels including cable tv, on-hold message system
and kiosks.
• To convey the goals and accomplishments of the City to its residents.
• To work with target audiences such as Chamber of Convnerce representatives, business leaders, school officials,
Convention and Visitors Bureau representatives, neighborhood leaders, church representatives, builders,
Realtors and civic groups to help emphasize Dublin's positive attributes.
• To make the process of City decision making, particularly City Council and the Boards and Commissions,
acceptable and understandable to the public.
• To conduct the annual United Way Campaign.
• To coordinate city-wide Memorial Tournament activities to recognize volunteers and enhance relationships with
community leaders and VIP's for economic development.
PERSONNEL DATA 2002 2003
POSITION TITLE CURRENT NUMBER ADOPTED
Director, Community Relations I 1
Convnunity Relations Specialist 3 3
Website Designer 1 1
Administrative Secretary 1 1
Clerical Specialist II 1 1
Intern I 1
Clerical Specialist II (Seasonal/ 8 0 1
months
TOTAL g g
NOTES & ADJUSTMENTS:
The Personal Services costs for the Director, Administrative Secretary, and Clerical Specialist II positions are allocated
fifty percent (50%) to this budget and fifty percent (50%) to the HoteUMotel Tax Fund.
Admpio -12- 12/09/02
2003 BUDGET -CITY OF DUBLIN, OHIO
FUND: GENERAL 2002
Department of Administrative Services 2001 2002 Revised 2002 2003
Division of Community Relations Actual Budget Budget Estimate Budget
101-01-13-710
PERSONAL SERVICES
2110 Salaries 8~ Wages $220,013 $265,200 $262,100 $244,600 $263,300
2111 Overtime Wages 2,472 4,300 4,300 3,000 4,500
2112 Other Wages 37,374 12,000 12,000 12,000 21,200
2120 Employee Benefits 67,661 81,000 94,000 86,650 104,200
2140 Uniforms & Clothing 0 0 0 0 500
327,520 362,500 372,400 346,250 393,700
OTHER EXPENSES
2201 Conferences/Mileage 8,402 9,800 10,145 10,150 9,800
2211 Meeting Expenses 1,182 2,000 2,134 850 2,000
2320 Communications 15,077 17,600 19,298 18,200 18,050
2330 Rents /Leases 2,261 6,000 11,456 11,450 12,000
2349 Other Professional Services 68,625 135,000 192,005 150,000 118,850
2351 Maintenance of Equipment 833 1,500 1,500 500 1,500
2370 Advertising 0 14,500 14,500 9,500 18,900
2380 Printing 31,919 65,600 82,054 58,000 67,950
2390 Misc. Contractual Services 371 3,200 9,750 16,000 2,900
2391 Memberships & Subscriptions 2,980 3,700 3,700 3,700 3,700
2410 Office Supplies 9,566 15,600 16,593 12,500 14,900
2420 Operating Supplies 18,761 27,100 61,190 45,000 22,200
2440 Small Tools & Minor Equipment 16,080 3,000 21,000 21,000 1,450
2812 Special Projects/Programs 13,755 67,500 146,046 110,000 98,500
2813 Promotional Programs 126,854 155,500 162,928 155,000 189,300
316,666 527,600 754,299 621,850 582,000
CAPITAL OUTLAY
2520 Equipment ~ Office Furniture 6,182 4,000 9,500 50 3,300
TOTALS $650,368 $894,100 $1,136,199 $968,150 $979,000
12/09/02
Filename:n\fa\jan\\03budget\admpio
-13-
DEPARTMENT/DIVISION/BUREAU: Department of Administrative Services
Division of Community Relations
BUDGET SUMMARY:
• Account 2110 includes $250 per month car allowance for the Director of Community Relations.
• Account 2112 includes a seasonal clerical employee for eight months for clerical support and to help cover
vacations and absences during busy times.
• Account 2211 provides funding for Internal Communications Committee luncheon meetings, all city staff
meetings, and business luncheons.
• Account 2320 includes funding for Nextel phones, courier service charges, postage and handling fees.
• Account 2330 provides funding to lease a copier.
• Account 2349 includes funding for consulting services for communications, photographer, videographer,
graphic design, ICC events including St. Patrick's Day, Employee Appreciation Day and employee
breakfast at the Memorial Tournament; Dublin Life contract fee; design fee for the DCRC program
brochure; storing web pages; State of the City expenses; and hold-tape system for City buildings.
• Account 2351 provides maintenance for fax machine, copier, and radio station.
• Account 2370 provides funding for advertising including the In Touch ad in the Dublin News, State of the
City and mosquito control advertising, and employee retirement/recognition.
• Account 2380 includes funding for printing costs for the annual report, resident and corporate guides, the
internal employee newsletter, brochure shells, the employee directory, news sheets, retention and
expansion print pieces, and a new bike path map.
• Account 2420 includes funding for Memorial Toumament supplies including signage, decorations, favors,
materials for new resident packets, lunch supplies and various display materials, Historic Dublin lamppost
banners, block party package supplies and supplies for the City employee recognition program.
• Account 2440 includes funding for a camera and 1610 equipment.
• Account 2812 includes funding for the United Way Campaign, City director receptions, design and
printing of the historical book, and the municipal pool groundbreaking.
• Account 2813 provides funding for the City's involvement with the Memorial Toumament which includes
a Corporate Hospitality Center, tent rental, badge package (220), daily tickets (80), advertising in the
Memorial Tournament Magazine, 20 positions for the Nicklaus/Flick golf school, and shuttle services, and
designation as host of the Corporate outing and the media room and/or economic impact study. Also
included is funding for City-wide recognition gifts, promotional purchases, and the Adopt-A-Stream
promotional efforts. Funding also includes sponsorship ofthe Wendy's Championship for Children Ladies
Professional Golf Tournament.
Admpio -14- 12/09/02
This Page Left Blank Intentionally.
DEPARTMENT/DIVISION/BUREAU/OFFICE: Department of Administrative Services
Division of Court Services
STATEMENT OF FUNCTIONS:
The Division of Court Services serves as the judicial branch of the City. The Division is responsible for
monitoring all court operations including the collection of fines, preparing the court docket, and for processing
all criminal and traffic citations. As a sentencing alternative, the Division offers Adult Probation, Adult and
Juvenile Diversion, and Provided No Conviction programs. The Division of Court Services is also responsible
for implementing and operating the City's Records Management Program, which includes both on and off-site
central storage, microfilming and optical imaging.
OBJECTIVES AND ACTIVITIES:
• To enforce court orders.
• To maintain high levels of accuracy on all court records.
• To effectively administer the adult probation, adult and juvenile diversion, and the provided no
convictions programs.
• To eliminate unnecessary time delays in scheduling adult probation cases, diversion cases and in
processing court documents.
• To effectively monitor all sentencing alternatives cases for compliance with court orders.
• To maintain harmonious relations between the Mayor, the prosecutors, the Division of Police and the
court staff in order to better serve the public.
• To maintain secure and orderly courtroom operations.
• To provide information and outreach about the criminal justice system to the public.
PERSONNEL DATA 2002 2003
POSITION TITLE CURRENT NUMBER ADOPTED
Director, Court Services (2) 1 1
Probation Officer 1 1
Diversion Officer 1 1
Court Clerk 2 2
Records Management Technician (1) 1 1
Administrative Secretary (3) 1 1
7 7
TOTAL
NOTES AND ADJUSTMENTS:
A portion of the salary for the Mayor and Vice-Mayor are allocated to the Division of Court Services budget.
The Division also performs the additional duties of the Records Management Program to comply with
conditions set forth in the Ohio Revised Code and in an attempt to reduce the need for additional staff.
Salaries, wages and benefits have been allocated to Court Services and Records Management for each position
as follows: (1) allocates one hundred percent (100%) to Records Management, (2) allocates fifty percent
(SO%) to Court Services and fiftypercent (50%) to Records Management and (3) allocates seventy-five percent
(75%) to Court Services and twenty-five percent (25%) to Records Management.
AdmCourt -15- 12/09/02
2003 BUDGET -CITY OF DUBLIN, OHIO
FUND: GENERAL 2002
Department of Administrative Services 2001 2002 Revised 2002 2003
Division of Court Services Actual Bud et Bud et Estimate Bud et
101-01-14-710
PERSONAL SERVICES
2110 Salaries & Wages $225,706 $238,100 $238,100 $237,800 $249,800
2111 Overtime Wages 570 4,000 4,000 700 2,000
2120 Employee Benefits 83,839 86,600 107,000 107,000 113,600
310,115 328,700 349,100 345,500 365,400
OTHER EXPENSES
2201 Conferences/Mileage 6,018 6,200 7,200 7,200 7,500
2320 Communications 543 900 979 900 600
2330 Rents/Leases 2,990 3,200 3,200 3,200 3,200
2345 Legal Services (Prosecutor) 9,910 25,000 31,630 22,000 23,000
2349 Professional Services 38,457 42,000 39,200 35,000 42,000
2351 Maintenance of Equipment 752 1,200 1,200 1,200 1,000
2390 Misc. Contractual Services 2,377 3,000 3,112 3,200 6,300
2391 Memberships & Subscriptions 616 900 900 900 825
2410 Office Supplies 10,527 14,000 16,522 16,300 14,000
2420 Operating Supplies 500 500 500 50 0
2820 Probation Supplies 680 500 500 300 1,000
2910 Refunds 0 200 200 50 100
73,370 97,600 105,143 90,300 99,525
CAPITAL OUTLAY
2520 Equipment & Office Furniture 1,456 2,000 3,544 3,600 3,000
TOTALS $384,941 $428,300 $457,787 $439,400 $467,925
12/09/02
Filename:n\falajn\03budget\admcourt
-16-
DEPARTMENT/DIVISION/BUREAU: Department of Administrative Services
Division of Court Services
BUDGET SUMMARY:
• Account 2110 and 2120 budgets for the allocations identified under Notes and Adjustments.
• Account 2201 places all of the training money allocated to the Director and Administrative Secretary
in this budget.
• Account 2345 provides funding for 'services provided by the Franklin and Delaware County
Prosecutors and the Franklin County Public Defenders office.
• Account 2349 includes funds for prisoner boarding services with Franklin and Delaware County Jails,
the Franklin County work release program, prisoner meals, the City's share of the Franklin County
Municipal Court's operational costs, interpreter's fees, and fees for use of a magistrate, as needed.
• Account 2390 includes funds for processing of credit card payments, witness fees, checking account
fees, and yearly microfiche project for docket. This amount increased due to large number of credit
card payments received via phone/fax and the associated fees.
• Account 2410 includes funding for court pockets and citations. Also included is funding for the
printing of payment envelopes to be handed out by the Police Officers.
• Account 2820 includes costs for participants' workbooks for education program. Participants will
reimburse to the city the costs of the workbooks.
AdmCourt _1
12/09/02
This Page Left Blank Intentionally.
DEPARTMENT/DIVISION/BUREAU: Department of Administrative Services
Division of Information Technology
STATEMENT OF FUNCTIONS:
The administration of the City's information technology is the responsibility of the Director of Information
Technology. This involves planning, maintaining, developing, overseeing and managing the City's local
area and wide area networks, the IBM iSeries (AS/400) Systems, all personal computers, the citywide
telephone system, and any other technology related issue. This division must also enhance and promote the
utilization of technology so that city operations realize the benefits of using technology as a tool. The goal
of the Division of Information Technology is to improve productivity, improve decision-making, increase
staff and citizen safety, and to enhance services to the entire Dublin community. This function continues to
see growth and we anticipate the functional responsibilities to continue to expand as a result of continued
employment growth and the rapidly changing world of technology.
OBJECTIVES AND ACTIVITIES:
• To provide improved and reliable information systems service.
• To coordinate and assist in the assessment of the City's technology needs.
• To implement citywide integrated technology solutions.
• To employee current technology that is appropriately beneficial to the City.
• To provide technology solutions that meet overall City objectives.
• To improve staff productivity, improve decision-making, increase staff and citizen safety, and to
enhance services to the entire Dublin community through the proper use of technology.
• To continue the implementation of the City's Information Technology strategic plan.
PERSONNEL DATA 2002 2003
POSITION TITLE CURRENT NUMBER ADOPTED
Director, Information Technology 1 1
Information Technology Project Leader 2 2
Network Engineer 1 1
Information Technology Analyst 3 3
GIS Coordinator 1 1
Administrative Secretary 1 1
GIS Analyst 2 2
Intern 0 1
TOTAL
11 12
NOTES AND ADJUSTMENTS:
An intern position has been added for nine months in 2003. This employee will assist in the conversion of"as-
built"infrastructure data for use in the City's geographic information system (GIS).
InfoTec -18- 12/09/02
2003 BUDGET - CITY OF DUBLIN, OHIO
FUND: GENERAL 2002
Department of Administrative Services 2001 2002 Revised 2002 2003
Division of Information Technology Actual Budget Budget Estimate Budget
101-01-16-710
PERSONAL SERVICES
2110 Salaries & Wages $563,446 $592,700 $592,700 $601,000 $629,900
2111 Overtime Wages 12,343 12,000 21,000 21,000 15,000
2112 Other Wages 3,113 0 23,500 21,800 17,000
2120 Employee Benefits 160,869 164,800 201,300 202,050 220,900
739,771 769,500 838,500 845,850 882,800
OTHER EXPENSES
2201 Conferences/Mileage 62,488 60,000 68,224 50,000 60,000
2320 Communications 246,986 245,300 244,893 195,000 218,100
2349 Other Professional Services 136,770 284,000 353,263 305,000 299,100
2351 Maintenance of Equipment 515,297 484,300 499,565 499,600 500,400
2390 Misc. Contractual Services 11,833 10,000 10,000 5,000 0
2391 Memberships & Subscriptions 3,366 3,300 3,300 3,300 4,100
2410 Office Supplies 12,170 10,000 10,000 10,000 10,000
2420 Operating Supplies 6,991 12,000 15,494 9,500 17,050
995,901 1,108,900 1,204,739 1,077,400 1,108,750
CAPITAL OUTLAY
2520 Equipment & Office Furniture 9,565 8,500 12,255 7,500 9,000
TOTALS $1,745,237 $1,886,900 $2,055,494 $1,930,750 $2,000,550
12/09/02
Filename:n\fa\jan\03budgetladmit
-19-
DEPARTMENT/DIVISIONBUREAU: Department of Administrative Services
Division of Information Technology
BUDGET SUMMARY:
• Account 2110 includes $250 per month car allowance for Director of Information Technology.
• Account 2112 reflects funding for the additional intern position to work with GIS data conversion.
• Account 2320 includes funds for local and long-distance telephone charges, communication fees for the
Internet, Nextel phones, monthly City-wide fees for telephone service, mobile computing fees for the
Divisions of Police and Department of Development, city network connectivity to Dublink/Kabotics, and
an increased Internet access fee.
• Account 2349 provides for computer consulting services for special projects when specific expertise is
desired and/or to augment the staffing assignments due to workload.
• Account 2351 provides funding for hardware and software maintenance fees.
• Account 2520 provides funding for furnishings for the lower level of City Hall, which has been renovated
to improve office space and to provide an IT storage area.
InfoTec _20_
12/09/02
This Page Left Blank Intentionally.
DEPARTMENT/DMSION/BUREAU: Department of Finance
Division of Accounting & Auditing
STATEMENT OF FUNCTIONS:
The Division of Accounting & Auditing is responsible for maintaining the financial records of the City
including: recording all receipts and expenditures; processing the City's payroll, maintaining perpetual fixed
asset records, internally examining and auditing accounts of the various departments and preparation of the
City's Comprehensive Annual Financial Report. The Director of Finance assists the City Manager in the
preparation and administration of the operating budget, the capital improvements program, and is responsible
for the administration of the City's debt.
The Director of Finance also has administrative authority over the Division of Taxation.
OBJECTIVES AND ACTIVITIES:
• To help maintain a fiscally sound government and to conform to regulations by improving methods for
financial planning and capital improvement planning.
• To provide assistance to the City Manager in the preparation and administration of the City's operating
and capital budgets.
• To update, on an annual basis, the costs of all services provided by the City and to compare and
evaluate the service cost with the service revenue.
• To receive the Certificate of Achievement For Excellence in Financial Reporting.
• To maintain the financial records, ensure compliance with economic development commitments, and
allocate funds in accordance with the applicable agreements for the City's various Tax Increment
Financing Districts and Community Reinvestment Areas.
• To administer the City's debt financing function with the goal of maintaining the AAA rating from
Fitch, IBCA, and improving the Aa 1 rating from Moody's.
• To continue the process of implementing the Governmental Accounting Standards Board's Statement
34 (GASB 34).
PERSONNEL DATA 2002 ~ 2003
POSITION TITLE CURRENT NUMBER ADOPTED
Director, Finance 1 1
Director, Accounting & Auditing 1 1
Director, Fiscal Administration 1 1
Financial Analyst 1 1
Budget Analyst 1 1
Accountant 1 1
Accounting Technician II 4 4
Accounting Technician II Part-time) 1 1
Administrative Secretary 1 1
Intern 1 1
TOTAL 13 13
NOTES AND ADJUSTMENTS:
FinAdm -21- 12/09/02
2003 BUDGET -CITY OF DUBLIN, OHIO
FUND: GENERAL 2002
Department of Finance 2001 2002 Revised 2002 2003
Division of Accounting & Auditing Actual Budget Budget Estimate Budget
101-02-10-710
PERSONAL SERVICES
2110 Salaries & Wages $605,326 $640,500 $640,500 $640,000 $672,000
2111 Overtime Wages 1,281 2,300 2,300 1,800 2,300
2112 Other Wages 0 10,000 10,000 0 7,500
2120 Employee Benefits 175,167 183,500 218,900 214,000 240,800
781,774 836,300 871,700 855,800 922,600
OTHER EXPENSES
2201 Conferences/Mileage 6,132 12,000 12,000 5.000 12,000
2320 Communications 1,381 2,000 2,000 1,400 2,000
2340 Accounting/Auditing Services 480 10,500 10,500 2,500 10,000
2349 Other Professional Services 27,500 30,000 32,500 32,500 30,000
2351 Maintenance of Equipment 0 2,500 2,500 250 1,500
2370 Legal Advertising 0 300 300 50 300
2380 Printing and Reproduction 3,636 4,500 4,766 3,400 4,500
2390 Misc. Contractual Services 17,770 24,000 24,000 24,000 20,000
2391 Memberships & Subscriptions 4,668 2,300 2,300 2,300 2,300
2410 Office Supplies 10,807 14,000 16,212 10,000 12,000
2910 Refunds 11 300 300 0 300
72,385 102,400 107,378 81,400 94,900
CAPITAL OUTLAY
2520 Equipment & Office Furniture 673 2,500 2,570 2,600 3,000
TOTALS $854,832 $941,200 $981,648 $939,800 $1,020,500
12/09/02
Filename:n\fa\jan\03budgetlfinadm
-22-
DEPARTMENT/DIVISION/BUREAU: Department of Finance
Division of Accounting & Auditing
BUDGET SUMMARY:
• Account 2110 includes $300 per month car allowance for the Director of Finance.
• Account 2320 provides funding for a Nextel phone for the Director of Finance, local and long-distance
telephone charges, and courier services.
• Account 2340 provides funding for a cable franchise audit.
• Account 2349 provides funding for the use of an investment advisor for a portion of the City's
portfolio.
• Account 2370 provides funding for the public notice of the availability of the City's financial
statements as required by the Ohio Revised Code, and other notices as necessary.
• Account 2380 provides funding for the printing of various City financial documents.
• Account 2390 provides funding for paying agent fees related to bond issues issued prior to 1986,
custodial fees related to investment accounts, and an audit of the motor vehicle registrations.
• Account 2410 provides funding for accounts payable checks, purchase requisitions, payroll checks,
leave request forms for City employees and other general office supplies.
FinAdm -23- 12/09/02
This Page Left Blank Intentionally.
~:I71 ul Ill RE.I\
DEPARTMENT/DIVISION/BUREAU: Department of Finance
Division of Taxation
STATEMENT OF FUNCTIONS:
The primary function of this division is to administer the City Income and Hotel/Motel Tax Ordinances by
insuring the highest degree of compliance within a framework of effective and efficient tax administration.
The Division of Taxation is responsible for the collection of all tax revenues, refunds, audits, delinquency
collections, and compliance projects and other duties as assigned. This office mails and processes over 18,900
annual returns, over14,000 estimated tax forms, and 43,000 withholding forms. There were 4,380 accounts
activated and 2,290 inactivated for a net gain of 2,090 new accounts and over 1,700 extension granted.
Preliminary and final audits are conducted to insure that all tax obligations have been fulfilled. The Director of
Taxation works closely with businesses to insure proper and timely filing, paying and processing of all tax
forms.
OBJECTIVES AND ACTIVITIES:
• To operate an efficient, organized and cooperative tax office.
• To maintain prompt processing time frames on all returns and refunds.
• To review withholding frequencies on all accounts and make necessary adjustments.
• To closely monitor progress of collection efforts through formally established delinquency
procedures.
• To monitor income tax legislation and update income tax ordinance as necessary.
• To establish procedures and a pilot program to accept W-2's via magnetic tape or diskette.
• To cross-train Division of Taxation staff.
• To implement telefiling, electronic filing and electronic funds transfer for withholding accounts.
• To evaluate and implement, if appropriate, electronic filing for individuals.
• To provide assistance in the administration of Tax Increment Financing and Economic Development
Agreements.
• To scan all tax documents to enable records to be accessed quickly and efficiently at each work-
station.
PERSONNEL DATA 2002 2003
POSITION TITLE CURRENT NUMBER ADOPTED
Director, Taxation 1 1
Accounting Technician II 4 4
Clerical Specialist II (part-time) 1 1
Clerical Specialist I (part-time) 1 1
TOTAL 7 ~
NOTES AND ADJUSTMENTS: The Accounting Technician I was upgraded to Accounting Technician II in
2002 to accurately reflect the job duties actually being performed. One Clerical Specialist I (part-time) was also
upgraded in 2002.
FinTax -24- l 2/09/02
2003 BUDGET -CITY OF DUBLIN, OHIO
FUND: GENERAL 2002
Department of Finance 2001 2002 Revised 2002 2003
Division of Taxation Actual Bud et Budget Estimate Budget
101-02-11-710
PERSONAL SERVICES
2110 Salaries & Wages $238,568 $268,900 $268,900 $280,500 $279,550
2111 Overtime Wages 1,668 6,000 6,000 1,700 2,500
2112 Other Wages 847 8,900 8,900 0 0
2120 Employee Benefits 74,607 86,700 105,000 105,000 113,250
315,690 370,500 388,800 387,200 395,300
OTHER EXPENSES
2201 Conferences/Mileage 1,550 4,700 4,700 2,400 4,000
2320 Communications 8,405 7,400 8,068 8,100 9,500
2330 Rents/Leases 5,714 5,700 5,715 5,700 5,750
2349 Other Professional Services 8,085 20,000 19,985 5,000 20,000
2351 Maintenance of Equipment 915 1,100 1,100 1,100 1,250
2390 Misc. Contractual Services 4,490 5,100 5,100 5,100 23,500
2391 Memberships & Subscriptions 1,218 2,500 2,557 1,500 - 2,550
2410 Office Supplies 3,340 4,500 4,643 4,650 4,800
2414 Supplies-Dublin Forms 20,976 25,000 41,020 41,000 21,500
2420 Operating Supplies 903 1,500 1,798 1,800 1,600
2910 Income Tax Refunds 1,588,849 2,426,400 2,426,400 2,400,000 1,766,200
1,644,445 2,503,900 2,521,086 2,476,350 1,860,650
CAPITAL OUTLAY
2520 Equipment & Office Furniture 1,769 4,000 4,200 4,300 1,500
TOTALS $1,961,904 $2,878,400 $2,914,086 $2,867,850 $2,257,450
12/09/02
Filename:n\fa\jan\03budget\fintax
-25-
DEPARTMENT/DIVISION/BUREAU: Department of Finance
Division of Taxation
BUDGET SUMMARY:
• Accounts 2110 and 2120 provide funding for full staffing.
• Account 2349 provides funding for consulting services related to Internet filing for individuals.
• Account 2390 includes funding to utilize a collection agency for collection of delinquent accounts. Also
added in 2003 is funding to subscribe to an internet service to obtain information on residents who have
relocated from Dublin, including new addresses and length of residence in Dublin. This information will
allow the City to pursue returns from former residents in a timely manner, potentially increasing income tax
receipts.
• Account 2520 provides funding for a desk chair.
• Account 2910 provides funding for income tax refunds. The estimate is based on refunds processed the last
three years. Refunds have been approximately 3.25 % of the total collections.
FinTax -26- 12/09/02
This Page Left Blank Intentionally.
Ia~ll t!F Ill L'1.1
DEPARTMENT/DIVISION/BUREAU/OFFICE: Department of Development
Office of the Assistant City Manager/
Director of Development
STATEMENT OF FUNCTION:
The Director of Development is responsible and accountable for the general management, coordination, and
direction of the organizational functions and resources of the Divisions of Planning, Engineering, Building
Standards, and Economic Development. The Director of Development exercises maximum independent
professional, managerial, and technical judgement, discretion, and authority and functions within the
framework of the Dublin Charter, all applicable codes, ordinances, rules, regulations, and policy guidelines of
the City Manager. The Director of Development is the direct, immediate administrative superior over the
Director of Planning, the Director of Engineering, the Director of Building Standards, and the Director of
Economic Development. A primary responsibility of the Director of Development is the overall direction,
coordination, and management of the capital improvements planning, programming, and budgeting process as
well as monitoring and ensuring timely completion of capital improvement projects identified in the budgeting
process. The Director of Development directs the City's efforts and activities necessary to achieve the
comprehensive policy objectives in the areas of economic and community development, planning, and capital
improvements programming.
OBJECTIVES AND ACTIVITIES:
• To provide leadership and direction to the staff in the Divisions of Planning, Engineering, Building
Standards and Economic Development.
• To formulate and develop plans, policies, procedures, and regulations necessary to achieve an effective
level of organizational performance within the Divisions of Planning, Engineering, Building
Standards, and Economic Development.
• To prepare the annual operating budget for the Department of Development.
• To determine and project personnel needs for the Department of Development.
• To research, develop, and implement new methods and procedures to strengthen and improve relations
with the development community.
• To direct, coordinate, and manage the capital improvements planning, programming, and budgeting
process as well as monitoring and ensuring the timely completion of capital improvement projects
identified in the budgeting process.
• Assistant City Manager functions.
PERSONNEL DATA 2002 2003
POSITION TITLE CURRENT NUMBER ADOPTED
Assistant City Manager/Director of Development 1 1
Executive Secretary 1 1
Clerical Specialist Il 1 1
Clerical Specialist I 1 1
TOTAL 4 4
NOTES AND ADJUSTMENTS:
Develop -27- 12/09/02
2003 BUDGET -CITY OF DUBLIN, OHIO
FUND: GENERAL 2002
Department of Development 2001 2002 Revised 2002 2003
Office of Director of Development Actual Bud et Budget Estimate Bud et
101-03-10-720
PERSONAL SERVICES
2110 Salaries & Wages $213,218 $217,900 $217,900 $224,000 $229,600
2111 Overtime Wages 90 3,000 3,000 0 2,000
2112 Other Wages 1,256 0 1,550 1,500 0
2120 Employee Benefits 66,424 67,900 82,500 82,500 90,850
280,988 288,800 304,950 308,000 322,450
OTHER EXPENSES
2201 Conferences/Mileage 1,754 6,500 6,500 3,400 7,000
2210 Reimbursable Business Expense 226 1,000 1,000 250 1,000
2211 Meeting Expenses 411 1,500 1,775 500 1,500
2320 Communications 45,249 62,000 67,698 50,000 55,450
2330 Rents & Leases 20,609 24,000 34,946 30,000 31,500
2349 Other Professional Services 0 15,000 30,555 15,550 15,000
2351 Maintenance of Equipment 8,390 11,000 20,921 15,000 20,000
2380 Printing and Reproduction 0 3,000 3,000 0 1,500
2390 Contractual Services 0 5,000 5,000 1,850 5,000
2391 Memberships & Subscriptions 1,520 2,000 2,000 2,000 2,000
2410 Office Supplies 2,526 5,000 5,812 3,500 5,000
2420 Operating Supplies 3,264 5,000 5,086 1,400 3,000
83,949 141,000 184,293 123,450 147,950
CAPITAL OUTLAY
2520 Equipment & Office Furniture 1,390 25,000 25,000 6,000 25,000
TOTALS $366,327 $454,800 $514,243 $437,450 $495,400
12/09/02
Filename:n\fa\ajn\03budget\develop
-28-
DEPARTMENT/DIVISIONBUREAU: Department of Development
Office of the Assistant City Manager/
Director of Development
BUDGET SUMMARY:
• Account 2110 includes $400 per month car allowance for Assistant City Manager/Director of
Development.
• Account 2201 includes $3,000 for Review Services staff to visit a permit review center in continued efforts
to establish astate-of--the-art center.
• Account 2210 includes funds for business meeting expenses with developers, business leaders, prospective
industries, applicants, etc.
• Account 2211 provides funding for group meetings sponsored by the City. Funding is included for food,
beverages and associated supplies.
• Account 2320 includes funds for postage for the 5800 Building, courier and express mail services, local
and long-distance telephone charges, and Nextel phone charges.
• Account 2330 includes funds for rental of postage meter, all copier equipment, and other miscellaneous
rental equipment.
• Account 2349 includes funds for minor, unforeseen consulting services not related to currently funded
capital improvement projects.
• Account 2351 includes funds for service agreements on all office equipment for the Department of
Development, including per-copy maintenance charges for all copiers.
• Account 2380 includes funds for printing and reproduction of various forms, copying of special products,
aerial prints, etc.
• Account 2390 provides funding for staff hired through a temporary service for clerical coverage.
• Account 2420 includes funds for supplies for departmental copiers, fax machines and misc.
• Account 2520 includes funds for furniture and fixtures associated with renovation of the 5800 Building
and miscellaneous departmental office equipment and furniture. Furnishings associated with building
renovations were budgeted but not expended in 2002, and are reappropriated in the 2003 budget.
Develop -29- 12/09/02
This Page Left Blank Intentionally.
DEPARTMENT/DIVISION/BUREAU: Department of Development
Division of Planning
STATEMENT OF FUNCTIONS:
This division is administered by the Director of Planning which is under the direction of the Director of
Development. The division is responsible for the City's land use, planning, and zoning functions, including the
enforcement of the Zoning Code. The division serves as staff to several commissions.
Specifically, Planning Division activities relate to the following functional areas: review of development proposals;
capital improvement programming; preparing/updating the Community Plan; project analysis; area studies; code
enforcement; complete modeling and impact analysis; code amendment preparation; and customer service
operations (such as garage sale permits).
OBJECTIVES AND ACTIVITIES:
• To be responsive to citizens on planning issues and facilitating a citizen participation process.
• To plan the orderly, high quality growth of the City by publishing and updating the Community Plan.
• To assist in the coordination and the implementation of the capital improvement program.
• To manage development proposals through the public hearing process.
• Administering development regulations.
• To be responsive to City Council goals.
• To ensure compliance with all orders of City Council, Planning Commission, Board of Zoning Appeals,
Architectural Review Board and various special subcommittees, taskforces, and other groups.
PERSONNEL DATA 2002 2003
POSITION TITLE CURRENT NUMBER ADOPTED
Director, Planning 1 1
Assistant Planning Director 1 1
Planner II 4 4
Planner I 5 5
Code Enforcement Supervisor 1 1
Code Enforcement Officer 1 I
Landscape Inspector 2 2
Development Review Specialist 3 3
Administrative Secretary 1 1
Clerical Specialist I 2 2
Clerical Specialist II 1 2
Planning Intern 6 6
TOTAL 28 29
NOTES AND ADJUSTMENTS: One additional position is proposed: a Clerical Specialist II, based on the
current and on-going workload. The continuing public meeting schedule, report preparation process, and required
record keeping create an enormous load on the division's clerical staff, prompting this staff addition.
Planning -30- 12/09/02
2003 BUDGET -CITY OF DUBLIN, OHIO
FUND: GENERAL 2002
Department of Development 2001 2002 Revised 2002 2003
Division of Plannin Actual Bud et Bud et Estimate Bud et
101-03-11-720
PERSONAL SERVICES
2110 Salaries & Wages $810,380 $990,200 $990,200 $990,000 $1,110,250
2111 Overtime Wages 27,453 29,000 29,000 29,000 29,000
2112 Other Wages 67,392 111,000 112,940 109,000 115,500
2120 Employee Benefits 266,062 326,400 392,400 382,950 458,700
2140 Uniforms & Clothing 4,255 3,800 4,845 3,000 2,500
1,175,542 1,460,400 1,529,385 1,513,950 1,715,950
OTHER EXPENSES
2201 Conferences/Mileage 23,155 23,500 27,468 27,400 27,150
2211 Meeting Expenses 2,454 3,500 6,007 2,500 3,500
2344 Planning Services 98,420 101,000 334,576 200,000 98,000
2349 Other Professional Services 44,405 95,000 202,200 100,000 88,000
2390 Contractual Services 0 7,700 7,700 3,100 7,700
2391 Memberships & Subscriptions 7,004 4,000 8,698 8,700 7,500
2410 Office Supplies 13,369 13,200 15,028 11,900 13,200
2420 Operating Supplies 13,848 16,500 24,128 15,000 16,500
2830 Code Enforcement Activities 20,528 25,000 33,586 15,000 25,400
2910 Refunds 260 9,000 9,000 5,300 9,000
223,443 298,400 668,391 388,900 295,950
CAPITAL OUTLAY
2520 Equipment & Office Furniture 19,699 11,800 26,577 26,600 20,100
TOTALS $1,418,684 $1,770,600 $2,224,353 $1,929,450 $2,032,000
12/09/02
Filename:nlfa\jan\03budgetlplanning
-31-
DEPARTMENT/DIVISION/BUREAU: Department of Development
Division of Planning
BUDGET SUMMARY:
• Account 2110, 2112, and 2120 provide full-year funding for the current positions reflected under Personnel Data,
and nine months funding for the proposed clerical specialist II.
• Account 2111 provides funding for overtime for existing and proposed positions.
• Account 2112 provides wages for Interns at rates increased by ordinance over last year.
• Account 2201 includes funding to participate in the HTE Users Group conference to manage each of the three
applications (Code Enforcement, Building Permits, and Planning and Zoning) used within the division.
• Account 2211 provides funding for group meetings sponsored by the City. Funding is included for food,
beverages, and associated supplies.
• Account 2344 provides funding for consulting services to update the fiscal analysis and traffic modeling elements
in the Community Plan, completion of Development Code revisions, study of the northwest area, and Historic
Dublin plans.
• Account 2349 includes consulting and other services such as publishing of the UDC revisions, consulting for legal
and other services for architectural diversity, Architectural Review Board (ARB) technical support, and zoning
map revisions.
• Account 2390 provides funding for temporary clerical services.
• Account 2391 funds various memberships and subscriptions which now cover an increased number of employees
with new certifications for existing staff, funding is increased to reflect current level of expenses.
• Account 2420 includes funding for photography and presentation materials.
• Account 2520 provides for new chairs and wall treatment for existing conference room, additional chairs and table
for new small conference room, and new partitions for remodeled office space.
• Account 2830 provides funding to resolve code enforcement problems.
Planning -32- 12/09/02
This Page Left Blank Intentionally.
DEPARTMENT/DIVISION/BUREAU: Department of Development
Division of Engineering
STATEMENT OF FUNCTIONS:
This division is under the direction of the City Engineer, who reports directly to the Director of Development
and provides such engineering services as design review, pavement management, streetscape design and
construction, operation and maintenance of traffic signals, street lights, warning system, pump stations,
drafting, surveying, civil project inspection, design, operation and maintenance ofwater distribution, storm and
sanitary sewers, streams, retention and detention basins, oversight of City's public improvements and
consultation on proposed projects to the various City departments. The City Engineer is charged with enforcing
standards for all work in the public right-of--way. This division reviews the engineering aspects of all
development projects and provides significant support to the Divisions of Streets and Utilities, Grounds and
Facilities and Recreation Services regarding the maintenance of City infrastructure. The City Engineer is
called on to provide advice and information to City Council and the Planning and Zoning Commission.
OBJECTIVES AND ACTIVITIES:
• To maintain City infrastructure by establishing a maintenance program for sanitary and storm sewers,
manholes, streets, curb and gutters, sidewalks, bikepaths, traffic signals, streams and ponds.
• To oversee timely completion of City sponsored public improvement projects, including streetscape.
• To ensure comprehensive, timely review of engineering drawings and plans for capital improvements,
subdivisions and development related projects.
• To coordinate with other governmental agencies in regard to issues such as pursuing federal and state
grants, sewer, water and other applicable issues.
• To continue the implementation of the comprehensive stormwater maintenance and improvement
program.
PERSONNEL DATA 2002 2003
POSITION TITLE CURRENT NUMBER ADOPTED
Director, Engineering 1 1
Assistant Director, Engineering 3 3
Civil Engineer 4 4
Engineering Assistant 3 3
Traffic Signal Technician 1 1
Electrical Worker 4 4
Engineering Project Inspector 7 6
ROW/Easement Survey Specialist 1 1
Administrative Secretary 1 1
Clerical Specialist I 1 1
.Accounting Technician I 1 I
streetscape Specialist 1 1
Engineering Aide (part-time) 1 1
Intern 1 1
TOTAL 30 29
NOTES AND ADJUSTMENTS:
To better align staff with project needs, an Engineering Assistant position is funded and will be filled if
justified by increased workload. An Engineering Project Inspector position has been eliminated.
Engineer -33- 12/09/02
2003 BUDGET -CITY OF DUBLIN, OHIO
FUND: GENERAL 2002
Department of Development 2001 2002 Revised 2002 2003
Division of Engineering Actual Budget Bud et Estimate Budget
101-03-12-720
PERSONAL SERVICES
2110 Salaries & Wages $1,171,698 $1,325,400 $1,325,400 $1,235,000 $1,355,300
2111 Overtime Wages 45,492 55,000 55,000 31,000 45,000
2112 Other Wages 13,253 15,800 15,800 9,000 16,500
2120 Employee Benefits 365,229 423,100 500,000 446,600 541,200
2140 Uniforms 8~ Clothing 3,041 8,500 8,500 3,400 8,500
1,598,713 1,827,800 1,904,700 1,725,000 1,966,500
OTHER EXPENSES
2201 Conferences/Mileage 15,158 22,500 22,940 15,000 21,750
2211 Meeting Expenses 556 700 700 500. 700
2346 Engineering Inspection Service 96,686 150,000 187,441 175,000 150,000
2348 Plan Review 57,087 50,000 51,344 44,000 50,000
2349 Professional Services 80,140 85,000 146,670 140,000 150,000
2380 Printing 8 Reproduction 9,891 20,000 21,539 12,000 20,000
2390 Misc. Contractual Services 302,295 195,000 212,705 212,700 205,000
2391 Memberships & Subscriptions 2,449 3,000 3,000 3,000 3,000
2410 Office Supplies 9,053 11,000 11,385 7,200 11,000
2420 Operating Supplies 8,742 12,000 12,000 4,000 12,000
2910 Refunds 0 500 500 0 500
582,057 549,700 670,224 613,400 623,950
CAPITAL OUTLAY
2520 Equipment 8~ Office Furniture 14,062 10,000 20,919 20,950 30,000
TOTALS $2,194,832 $2,387,500 $2,595,843 $2,359,350 $2,620,450
12/09/02
Filename:n\faljan103budget\engineer
-34-
DEPARTMENT/DIVISION/BUREAU: Department of Development
Division of Engineering
BUDGET SUMMARY:
• Account 2110 includes funding for current and proposed positions as described, and for the City Engineer's
car allowance of $350 per month.
• Account 2111 has been decreased to reflect current and forecasted construction activities for both public
and private infrastructure improvement projects.
• Account 2211 includes funding for group meetings sponsored by the City. Funding is included for food,
beverages, and associated supplies.
• Account 2346 provides funding for inspection of construction materials by the City of Columbus, contract
geotechnical testing services and contract inspection services.
• Account 2348 provides funding for consultant and specialized plan review.
• Account 2349 provides funding for consulting services, such as traffic analysis and studies, traffic calming
studies, and update of the Travel Demand Model.
• Account 2380 provides funding for printing contract documents and plans related to the Cit}rs capital
improvement projects.
• Account 2390 provides funding for contractual services for maintenance of the City's stormwater system as
identified in the Stormwater Master Plan.
• Account 2520 includes funding for replacement office furniture and equipment to include a plotter and
scanner.
Engineer -35- 12/09/02
This Page Left Blank Intentionally.
t 1!'1 flt IH PE,i\
DEPARTMENT/DIVISION/BUREAU: Department of Development
Division of Building Standards
STATEMENT OF FUNCTIONS:
The Division of Building Standards is under the administrative direction of the Director of Building Standards
(Certified Building Official) that reports directly to the Director of Development. The primary responsibility of the
division is to ensure that all new construction, both commercial and residential, complies with all applicable state, local,
and national building codes.
OBJECTIVES AND ACTIVITIES:
• To ensure that all new construction complies with all applicable state, local, and national building codes.
• Perform plan reviews on applications, perform inspections, issue permits and issue certificates of occupancy.
• Provide direction and communicate with the construction applicants and the public.
• Provide timely information regarding levels and types of construction activity within the City to Ciry
• departments, applicants, and the public.
• Provide architectural support to city projects.
PERSONNEL DATA 2002 2003
POSITION TITLE CURRENT NUMBER ADOPTED
Director, Building Standards 1 1
Commercial Plans Examiner 1 1
Building Inspector 4 4
Electrical Inspector 1 1
Electrical Inspector (part-time) 1 1
Residential Permit Tracking Coordinator 1 1
Residential Plans Examiner 1 1
Administrative Secretary 1 1
Clerical Specialist II 3 3
Senior Building Inspector 1 1
TOTAL 15 15
NOTES AND ADJUSTMENTS:
Bldg 12/09/02
-36-
2003 BUDGET -CITY OF DUBLIN, OHIO
FUND: GENERAL 2002
Department of Development 2001 2002 Revised 2002 2003
Division of Buildin Standards Actual Budget Bud et Estimate Budget
101-03-13-720
PERSONAL SERVICES
2110 Salaries & Wages $665,897 $708,500 $708,500 $680,000 $739,500
2111 Overtime Wages 6,868 20,000 20,000 14,000 19,000
2112 Other Wages 0 15,000 16,570 21,000 16,600
2120 Employee Benefits 198,030 207,000 246,300 244,000 272,500
2140 Uniforms & Clothing 1,676 5,000 5,215 900 4,750
872,471 955,500 996,585 959,900 1,052,350
OTHER EXPENSES
2201 Conferences/Mileage 13,010 15,000 15,000 10,900 14,000
2211 Meeting Expenses 321 2,000 2,000 500 2,000
2347 Building Inspection Service 44,902 110,000 116,822 109,500 116,850
2348 Plan Review 11,894 75,000 78,775 38,000 65,000
2349 Other Professional Services 3,203 5,000 5,000 3,800 5,000
2380 Printing & Reproductions 3,413 7,000 7,203 3,500 7,200
2391 Memberships & Subscriptions 2,130 2,500 2,500 1,200 2,500
2410 Office Supplies 4,753 6,000 6,129 4,700 6,200
2420 Operating Supplies 5,255 13,000 14,000 5,700 13,000
2910 Refunds 6,600 7,500 7,500 2,800 7,500
95,481 243,000 254,929 180,600 239,250
CAPITAL OUTLAY
2520 Equipment & Office Furniture 5,656 23,000 23,000 0 23,000
TOTALS $973,608 $1,221,500 $1,274,514 $1,140,500 $1,314,600
12/09/02
Filename:n\fa\jan1103budget\bldg
-37-
DEPARTMENT/DIVISION/BUREAU: Department of Development
Division of Building Standards
BUDGET SUMMARY:
• Account 2347 includes funding for plumbing inspection services from the Franklin County Board of Health.
This fee is directly offset by fees collected.
• Account 2348 for contract service needed to complement the review completed in-house.
• Account 2349 is an allocation for unforeseen service needs that may occur.
• Account 2520 includes funding for furnishing new space in the 5800 building after remodeling is completed in that
building. Funds for this purpose were budgeted in 2002; the 2003 budget reflects a reallocation of the 2002 budget
due to delays in renovations.
Bldg -38- 12/09/02
This Page Left Blank Intentionally.
crr~ ~x r,r,~~
DEPARTMENT/DIVISION/BUREAU/OFFICE: Department of Development
Division of Economic Development
STATEMENT OF FUNCTION:
This division is administered by a Director of Economic Development who reports directly to the Assistant
City Manager/Director of Development. The division is responsible for the implementation of the City's
economic development program and strategy. The Director is responsible for the development and
implementation of local business attraction, retention, and expansion programs; coordination of activities with
various private and public organizations involved in local and regional economic development; the integration
of local economic development objectives with broader community planning policies and goals; development
and maintenance of an economic development data base; provide project management to expedite permit
coordination and plan review for targeted commercial development projects; serve as the City's housing officer,
implement business development activities; maintain involvement with community organizations; administer
City's incentive programs; and serve as a local business ombudsman to assist with development issues and help
ensure quality development within the City.
OBJECTIVES AND ACTIVITIES:
• To provide an ongoing Retention and Expansion Program.
• To ensure timely permitting of private improvements and facilitate project completion.
• To build local partnerships.
• To provide direction and cultivate positive community image.
• To research, develop, and implement new methods and procedures to strengthen and improve relations
with the development community.
• To continue to implement the goals and objectives identified in the Community Plan and the
Economic Development Strategy.
• To assist the City Manager and the Director of Development with special projects.
• To promote the orderly high quality growth of the City.
• To interact with other government agencies.
PERSONNEL DATA 2002 2003
POSITION TITLE CURRENT NUMBER ADOPTED
Director, Economic Development 1 1
Development Project Coordinator 1 1
Administrative Secretary 1 1
Economic Development Specialist 1 1
TOTAL 4 4
NOTES AND ADJUSTMENTS:
The Economic Development Specialist position, which is vacant at this time, is funded for nine months in
2003, to provide time for review of the current duties of the position.
EcoDev -39- 12/09/02
2003 BUDGET -CITY OF DUBLIN, OHIO
FUND: GENERAL 2002
Department of Development 2001 2002 Revised 2002 2003
Division of Economic Development Actual Budget Budget Estimate Budget
101-03-14-720
PERSONAL SERVICES
2110 Salaries & Wages $164,653 $211,500 $211,500 $200,950 $204,000
2112 Other Wages 0 0 0 0 0
2120 Employee Benefits 49,420 61,000 73,300 68,400 74,200
214,073 272,500 284,800 269,350 278,200
OTHER EXPENSES
2201 Conferences/Mileage 4,943 6,500 6,613 6,600 5,250
2210 Reimbursable Business Expense 253 1,100 1,100 700 1,700
2211 Meeting Expenses 588 2,500 2,500 2,300 9,000
2380 Printing and Reproduction 0 500 1,500 1,300 5,000
2391 Memberships & Subscriptions 1,435 1,400 3,600 3,600 3,600
2410 Office Supplies 943 1,000 1,199 1,200 1,000
2822 Economic Development Program 17,802 24,000 27,000 27,000 79,000
25,964 37,000 43,512 42,700 104,550
CAPITAL OUTLAY
2520 Equipment & Office Furniture 8,093 500 2,907 2,900 500
TOTALS $248,130 $310,000 $331,219 $314,950 $383,250
12/09/02
Filename:n\fa\jan103budgetlecondev
-40-
DEPARTMENT/DIVISION/BUREAU: Department of Development
Division of Economic Development
BUDGET SUMMARY:
• Account 2110 includes $300 per month car allowance for the Director of Economic Development.
• Account 2210 includes funds for business meeting expenses for luncheons with developers, business
leaders, prospective industries, etc.
• Account 2211 provides funding for group meetings sponsored by the City, including 2003 Economic
Forecast Breakfast.
• Account 2822 includes funds to support economic development programs including regional
advertising, business attraction, retention and expansion program, regional and joint partnerships, and
CEO outreach event. New in 2003 is Dublin's contribution to the regional "Columbus America"
effort, a collaboration of Chambers of Commerce in the Central Ohio area spearheaded by the
Columbus Chamber of Commerce. This contribution of $16,000 represents the first year of a five-
year program to promote the region.
Ecodev -41- 12/09/02
This Page Left Blank Intentionally.
DEPARTMENT/DIVISIONBUREAU: Department of Law
STATEMENT OF FUNCTIONS:
This Department is administered by the Director of Law and provides legal representation to City Council, the
City Manager, the administrative departments, and various Boards and Commissions. The Law Director is
appointed by the City Manager with the approval of City Council. Currently this position is tilled on a
contractual basis.
Periodically, other legal counsel is retained for specialized problems or legal work. The Director of Law
prepares ordinances, resolutions, legal opinions, contracts, agreements and legal documents. The Director also
advises City Officials of pending legislation affecting municipal operations. In addition, either the Director or
one of the Director's assistants prosecutes all criminal cases which come before the Dublin Mayor's Court.
OBJECTIVES AND ACTIVITIES:
• To provide legal counsel in accordance with the contract.
PERSONNEL DATA 2002 2003
POSITION TITLE CURRENT NUMBER ADOPTED
Director of Law 1 1
Assistant Director of Law 2 2
TOTAL 3 3
NOTES AND ADJUSTMENTS:
Numerous associates within the firm of Schottenstein, Zox, and Dunn work under the direction of the Director
of Law to provide legal counsel for the City.
Law -42- 12/09/02
2003 BUDGET -CITY OF DUBLIN, OHIO
2002
FUND: GENERAL 2001 2002 Revised 2002 2003
Department of Law Actual Budget Budget Estimate Budget
101-04-10-710
OTHER EXPENSES
2345 General Legal Services-Law Director $793,828 $877,500 $877,500 $760,500 $780,000
2346 Other Legal Services-Law Director 364,814 330,000 517,000 645,000 460,000
2349 Other Professional Services 336,380 250,000 541,647 510,000 350,000
TOTALS $1,495,022 $1,457,500 $1,936,147 $1,915,500 $1,590,000
12/09/02
Filename:n\fa\jan\03budget\law
-43-
DEPARTMENT/DIVISION/BUREAU: Department of Law
BUDGET SUMMARY:
• Account 2345 is used to pay for general services provided by the Director of Law.
• Account 2346 provides funding for special legal services provided by the Director of Law (i.e.
economic development projects and right-of--way/easement acquisition for capital improvement
projects).
• Account 2349 includes funds for services provided by bond counsel with regard to the issuance of
debt and services related to labor relations, telecommunications, and other legal services related to
claims on capital improvement projects.
Law -44- 12/09/02
This Page Left Blank Intentionally.
DEPARTMENT/DIVISION/BUREAU: Department of Service
Office of the Assistant City Manager/Director of Service
STATEMENT OF FUNCTIONS:
The Department of Service is a high performing organization whose purpose is to provide essential, general
and recreational services to our public. These services provide a safe and comfortable City in which to live,
work, play and travel. We strive to support and enforce the intent and spirit of the City's Mission Statement.
We execute the guidance of the City Manager in awell-planned and highly accountable fashion. We pride
ourselves in providing services which are of the highest quality with a focus on customer satisfaction.
OBJECTIVES AND ACTIVITIES:
• To uphold the values identified by Department of Service employees.
• To institutionalize the Department's operating principles.
• To continue to balance the ratio of full-time staff to other than full-time staff from 30%:70% to
70%:30%.
• To improve the recruitment and retention of high quality personnel.
• To oversee the day-to-day operations of the Department insuring the delivery of high quality service
at lowest possible cost and with full accountability.
• To continue to pursue accreditation by the American Public Works Association.
• To continue to pursue accreditation by the National Parks & Recreation Association.
• To ensure Council's goals are achieved as assigned by the City Manager.
• To ensure employees receive training in accordance with the following priorities:
1. Required safety training
2. Certifications and licenses
3. Professional development
PERSONNEL DATA 2002 2003
POSITION TITLE CURRENT NUMBER ADOPTED
Assistant City Manager/ Director of Service 1 1
Executive Secretary 1 1
Training/Accreditation Coordinator 1 1
Intern 1 1
Software Support Analyst 0 1
TOTAL 4 5
NOTES AND ADJUSTMENTS:
The software support analyst has been proposed to assist with various new information systems that have been
implemented in the Department of Service.
Service - 45- 12/09/02
2003 BUDGET -CITY OF DUBLIN, OHIO
FUND: GENERAL 2002
Department of Service 2001 2002 Revised 2002 2003
Office of the Director of Service Actual Bud et Budget Estimate Budget
101-06-10-710
PERSONAL SERVICES
2110 Salaries & Wages $155,499 $168,700 $168,700 $167,700 $223,050
2111 Overtime Wages 15,407 14,200 14,200 19,400 17,000
2112 Other Wages 2,343 11,000 11,000 3,300 11,050
2120 Employee Benefits 41,251 43,600 49,800 48,950 76,900
214,500 237,500 243,700 239,350 328,000
OTHER EXPENSES
2201 Conferences/Mileage 8,026 9,800 15,800 14,400 9,500
2210 Reimbursable Business Expense 720 900 1,069 450 900
2320 Communications 3,353 4,900 5,963 4,250 5,600
2330 Rents/Leases 0 4,800 4,800 4,700 9,500
2349 Other Professional Services 41,592 78,000 99,000 75,000 66,500
2351 Maintenance of Equipment 32 3,000 2,500 2,500 3,000
2380 Printing and Reproduction 2,704 9,000 7,850 7,000 9,500
2391 Memberships & Subscriptions 3,233 3,000 3,137 3,150 3,000
2410 Office Supplies 2,226 1,800 3,886 2,400 2,000
61,886 115,200 144,005 113,850 109,500
CAPITAL OUTLAY
2520 Equipment 8~ Office Furniture 615 2,000 2,800 1,225 2,000
TOTALS $277,001 $354,700 $390,505 $354,425 $439,500
12/09/02
Filename: n\fa\jan\03budget\service
-46-
DEPARTMENT/DIVISION/BUREAU: Department of Service
Office of the Director of Service
BUDGET SUMMARY:
• Account 2110 includes $300 per month car allowance for the Director of Service. Also reflected is funding for the
software support position that has been added.
• Account 2201 includes funding for leadership and accreditation training.
• Account 2210 provides funding for business meeting expenses and for luncheons with public officials from other
jurisdictions, consultants and contractors.
• Account 2320 includes funding for local and long-distance telephone charges and Nextel phones.
• Account 2330 provides funding for lease of a copier.
• Account 2349 provides funding for services related to accreditation, consultant for wireless communications and
consultants for miscellaneous right-of--way issues. Funding for legal counsel related to telecommunications has been
included in the Director of Law's budget. Similarly, funding for a cable franchise audit has been included in the
Finance Department budget.
• Account 2380 provides funding for promotional materials for accreditation and for advertising and print materials
associated with gas and electric aggregation.
Service - 47- 12/09/02
This Page Left Blank Intentionally.
DEPARTMENT/DIVISION/BUREAU: Department of Service
Office of the Director of Service
Solid Waste Management
STATEMENT OF FUNCTIONS:
The City of Dublin seeks recognition in the field of local government as being environmentally sensitive. To
this end the City will provide a comprehensive solid waste management program. This program will provide
services to Dublin residents with an emphasis on reduction, reuse, recycling, and beautification. This
program will ensure the City's compliance with all solid waste management rules and regulations. All related
services will be provided with the highest quality forces on customer satisfaction.
OBJECTIVES AND ACTIVITIES:
• To deliver the highest quality curbside chipper/leaf pickup service in the central Ohio area.
• To continue to ensure our contracted refuse services are of the highest quality.
• To maintain good customer relations by providing quality service pickup.
• To keep storm systems free of leaf debris.
• To keep the City's rights-of--way free of unsightly and unsafe vegetative debris piles.
• To perform chipper/leaf pickups in an economical efficient manner.
• To seek alternative chipper/leaf disposal capabilities.
• To continue to inform and educate the public on the City's solid waste programs.
PERSONNEL DATA 2002 2003
POSITION TITLE CURRENT NUMBER ADOPTED
Maintenance Crew Leader
(as needed from Streets & Utilities)
Maintenance Workers
(as needed from Streets & Utilities)
Maintenance Workers (seasonal)
(as needed from Streets & Utilities)
NOTES AND ADJUSTMENTS:
This budget reflects an allocated amount of staff time utilized for chipper and leaf service perforn~ed by
Maintenance Crew Leaders and Maintenance Workers. Thirty percent (30%) of a Maintenance Supervisor
position is allocated to Solid Waste Management and is reflected in this budget.
SwMgmt -48- 12/09/02
2003 BUDGET -CITY OF DUBLIN, OHIO
FUND: GENERAL 2002
Department of Service 2001 2002 Revised 2002 2003
Solid Waste Management Actual Bud et Bud et Estimate Bud et
101-06-11-730
PERSONAL SERVICES
2110 Salaries & Wages $88,071 $117,300 $117,300 $115,000 $115,000
2111 Overtime Wages 1,582 8,500 8,500 1,500 5,500
2112 Other Wages 13,743 30,500 30,500 20,000 30,500
2120 Employee Benefits 36,406 27,200 27,200 40,000 28,600
2140 Uniforms & Clothing 0 0 0 0 2 850
139,802 183,500 183,500 176,500 182,450
OTHER EXPENSES
2201 Conferences/Mileage 101 1,400 1,400 1,400 700
2320 Communications 630 3,800 3,800 650 3,750
2330 Rents and Leases 5,164 27,000 27,000 10,000 27,000
2349 Other Professional Services 6,600 18,000 18,000 10,000 18,000
2351 Maintenance of Equipment 450 5,000 5,000 2,000 5,000
2370 Advertising 4,916 15,500 21,677 5,250 13,250
2380 Printing and Reproduction 957 4,100 4,100 1,000 3,600
2391 Memberships & Subscriptions 871 1,700 1,850 900 1,700
2410 Office Supplies 0 300 520 500 300
2440 Small Tools 8~ Minor Equipment 2,636 4,800 4,976 3,000 4,000
2811 Contract Refuse/Recycling 1,224,500 1,170,000 1,170,000 1,091,000 1,300,800
2813 Promotional Programs 0 15,000 15,000 450 15,000
1,246,825 1,266,600 1,273,323 1,126,150 1,393,100
CAPITAL OUTLAY
2520 Equipment 0 1,200 1,200 500 1,200
TOTALS $1,386,627 $1,451,300 $1,458,023 $1,303,150 $1,576,750
12/09/02
Filename:n\faljan\03budget\swmgmt
-49-
DEPARTMENT/DIVISION/BUREAU: Department of Service
Office of the Director of Service
Solid Waste Management
BUDGET SUMMARY:
• Accounts 2110, 2111, 2112, and 2120 reflect the Maintenance Workers proportionate amount of salaries
and benefits to perform Solid Waste Management functions. These accounts also reflect 30% of a
Maintenance Supervisor costs.
• Account 2201 reflects the Solid Waste Association of North America (SWANA) Conference.
• Account 2320 provides funding to communicate the City's Solid Waste Management programs.
• Account 2330 provides funding to rent a grinder.
• Account 2349 provides funding for professional services to continue the small to medium size business
recycling pool, the Greenwise program and a disposal fee for leaves collected from the City's curbside
program.
• Account 2351 provides funding to maintain equipment (e.g. leaf machines, chipper machines and truck
boxes).
• Account 2370 funds advertising for programs including Earthweek, textile recycling, and to communicate
recycling program changes.
• Account 2380 reflects printing and reproduction costs related to account 2370.
• Account 2391 provides funding for waste hauler permits and subscriptions.
• Account 2440 includes funding for hand tools and safety vests.
• Account 2520 provides funding for a leaf blower and other miscellaneous equipment.
• Account 2811 provides funding for the City's refuse/recycling contract with Rumpke. Also funded is the
lease of a vehicle for implementation of a pilot refuse/recycling collection program using mechanized
collection methods. The pilot will involve 1,200 households and will be done in cooperation with
Rumpke and the Solid Waste Authority of Central Ohio (SWACO).
• Account 2813 provides funding for education programs for "Lucky" the ladybug program and for NRAC
"no polluting" curb markers.
SwMgmt -50- 12/09/02
This Page Left Blank Intentionally.
DEPARTMENT/DIVISION/BUREAU: Department of Service
Division of Grounds and Facilities
Grounds
STATEMENT OF FUNCTIONS:
The City of Dublin prides itself in providing its residents and visitors the highest quality public grounds to
pursue their active and passive outdoor needs. The Bureau of Grounds strives to be both environmentally and
economically sound in its management of public areas including parks, gateways and rights-of--way. By staff
establishing and adhering to the highest standards, each user will be assured the proper environment for their
enjoyment.
OBJECTIVES AND ACTIVITIES:
• To provide residents and visitors with the highest quality of public lands that are aesthetically pleasing
and functionally sound.
PERSONNEL DATA 2002 2003
POSITION TITLE CURRENT NUMBER ADOPTED
Director, Grounds & Facilities 1 1
City Horticulturist 1 1
City Forester 1 1
Landscape Architect 1 1
Maintenance Supervisor 1 1
Maintenance Crew Leader 7 7
Maintenance Worker 19 l9
Horticulturist Assistant 4 5
Forester Assistant 4 4
Clerical Specialist II 2 2
Administrative Secretary 1 1
Seasonal Maintenance Worker 24 26
Interns 0 3
TOTAL 66 72
NOTES AND ADJUSTMENTS:
To meet increased needs for planning, planting, and maintaining public grounds, one horticultural assistant and
two seasonal maintenance workers for horticulture have been added for 2003. In addition, the 2003 budget
funds two interns to complete a tree inventory, and one intern to research and draft changes to park rules and
regulations.
Grounds -S 1- 12/09/02
2003 BUDGET -CITY OF DUBLIN, OHIO
FUND: PARKS AND RECREATION
Department of Service 2002
Division of Grounds and Facilities 2001 2002 Revised 2002 2003
Grounds Actual Budget Budget Estimate Budget
101-06-20-740 -
PERSONAL SERVICES
2110 Salaries and Wages $1,209,970 $1,505,300 $1,499,300 $1,470,000 $1,701,500
2111 Overtime Wages 86,269 75,000 75,000 75,000 75,000
2112 Other Wages 401,602 458,400 464,400 450,000 552,800
2120 Employee Benefits 516,065 594,000 726,150 726,150 858,800
2140 Uniforms & Clothing 35,681 95,000 105,163 90,000 101,700
2,249,587 2,727,700 2,870,013 2,811,150 3,289,800
OTHER EXPENSES
2201 Conferences/Mileage 21,539 30,300 30,938 25,000 45,400
2310 Utilities 83,637 80,000 86,277 75,000 85,000
2320 Communications 22,492 42,800 46,850 26,700 27,200
2330 Rents and Leases 7,373 15,300 16,889 12,300 14,000
2351 Maintenance of Equipment 247 800 800 450 800
2390 Misc. Contractual Services 157,736 683,000 540,644 420,000 1,019,500
2391 Memberships and Subscriptions 3,390 7,000 7,101 4,400 5,300
2410 Office Supplies 4,793 9,700 10,440 9,500 11,400
2420 Operating Supplies 62,793 85,500 107,613 74,000 82,250
2421 Reforestation 8,095 0 169,405 110,000 0
2428 Special Event Supplies 9,160 9,500 12,713 6,800 9,500
2432 Parks Maintenance 101,840 155,700 198,220 138,000 166,000
2433 Equipment Maintenance 37,638 56,500 66,145 32,000 55,250
2440 Small Tools & Minor Equipment 10,987 21,500 22,046 11,600 13,150
2812 Special Programs 2,947 4,000 4,281 3,100 13,000
534,667 1,201,600 1,320,362 948,850 1,547,750
CAPITAL OUTLAY
2510 Land Improvements 110,035 155,300 208,831 150,000 181,050
2520 Equipment 63,673 121,100 157,877 132,800 88,525
173,708 276,400 366,708 282,800 269,575
TOTALS $2,957,962 $4,205,700 $4,557,083 $4,042,800 $5,107,125
12/09/02
Filename:n\fa\jan\03budget\grounds
-52-
DEPARTMENT/DIVISION/BUREAU: Department of Service
Division of Grounds and Facilities
Grounds
BUDGET SUMMARY:
• Accounts 2110 and 2120 provide funding for (1) additional Horticulture Assistant. A car allowance of
$300 per month for the Director of Grounds and Facilities is included.
• Account 2112 and 2120 provides funding for Seasonal Maintenance Workers and (3) Interns.
• Account 2310 provides funding for electricity, natural gas and water and sewer charges for services
provided in the City's parks.
• Account 2320 provides funding for payphones in the parks, Nextel phones, and local and long-distance
telephone charges.
• Account 2330 provides funding for copier leases and miscellaneous equipment rental.
• Account 2390 provides funding for contractual services for arborist work, including rights-of--way,
mulching, and right-of--way maintenance and plant and mulch replacement for all areas of "groomed"
right-of--way and other miscellaneous areas. Some of the new areas added for 2003 include Ballantrae
Park, the Norn Street traffic circle, the Glick-Muirfield intersection, Brighton Park, and Heather Glen
North Park. Funding for a floristic assessment is added for 2003.
• Account 2420 provides funding for consumable supplies used to maintain City grounds.
• Account 2432 provides funding for all plants, soil amendments, sod and grass seed, mulch, fertilizer and
chemicals.
• Account 2510 includes funding for tree replacement for various subdivisions, Trabue Nature Preserve
Arboretum Restoration, Boy Scout Park irrigation, Llewelyn Farms water line and drinking fountain, plant
holding area for new Service Center and park signs (new and replacements).
• Account 2520 includes funding for in-igation units, picnic tables, grills, trashcans, chainsaws, blowers and
spare pump/motors for Ballantrae Water Park.
• Account 2812 provides funding for Civic Beautification Awards Program and Arbor Day celebration,
Earth Day and Nature Education.
Grounds -53- 12/09/02
This Page Left Blank Intentionally.
m,
~:r~r~ cn~ rx rt.~
DEPARTMENT/DIVISION/BUREAU: Department of Service
Division of Grounds and Facilities
Facilities
STATEMENT OF FUNCTIONS:
The Bureau of Facilities recognizes its obligation to protect the City's investment in public buildings and
strives to insure that both the appearance and functions are preserved. This will be accomplished by adherence
to proper preventive maintenance programs and striving to anticipate problems. By taking a proactive stance in
managing the City facilities, we can assure the residents that their investments are being protected.
OBJECTIVES AND ACTIVITIES:
• To protect the City's substantial investments in its facilities by adhering to the strictest preventive
maintenance standards and anticipate and react to our customer needs.
PERSONNEL DATA 2002 2003
POSITION TITLE CURRENT NUMBER ADOPTED
Maintenance Supervisor 1 1
Crew Leader 2 2
Maintenance Worker 6 6
Custodians 6 6
Seasonal Maintenance Worker 1 5
TOTAL
16 20
NOTES AND ADJUSTMENTS:
Facilities -54- 12/09/02
2003 BUDGET -CITY OF DUBLIN
FUND: GENERAL
Department of Service 2002
Division of Grounds and Facilities 2001 2002 Revised 2002 2003
Facilities Actual Budget Budget Estimate Budget
101-06-21-710
PERSONAL SERVICES
2110 Salaries & Wages $393,820 $482,000 $482,000 $427,000 $533,400
2111 Overtime Wages 18,080 15,000 15,000 22,200 19,000
2112 Other Wages 17,800 18,000 18,000 18,000 90,000
2120 Employee Benefits 157,652 191,200 227,900 218,000 291,200
2140 Uniforms & Clothing 10,028 19,500 22,000 14,000 26,000
597,380 725,700 764,900 699,200 959,600
OTHER EXPENSES
2201 Conferences/Mileage 3,500 5,500 9,880 9,500 7,300
2310 Utilities 217,902 250,000 279,209 260,000 275,000
2320 Communications 52,630 104,000 105,729 55,000 56,000
2330 Rents & Leases 30,795 33,300 35,036 32,000 23,950
2350 Maint. of Equipment & Facilities 81,795 88,500 98,358 65,000 106,500
2390 Misc. Contractual Services 134,901 171,200 205,261 160,000 183,700
2391 Memberships & Subscriptions 354 450 450 400 450
2398 Real Estate Taxes 0 0 0 0 0
2410 Office Supplies 1,160 3,500 3,500 2,600 4,000
2420 Operating Supplies 81,071 127,300 146,450 95,000 127,300
2440 Smatl Tools & Minor Equipment 0 8,600 8,600 7,000 8,600
604,108 792,350 892,473 686,500 792,800
CAPITAL OUTLAY
2520 Equipment 17,802 30,200 35,680 35,700 14,500
2530 Building/Renovation 65,714 49,900 50,557 40,000 100,500
83,516 80,100 86,237 75,700 115,000
TOTALS $1,285,004 $1,598,150 $1,743,610 $1,461,400 $1,867,400
12/09/02
Filename:n\fa\jan103budget\facility
-55-
DEPARTMENT/DIVISION/BUREAU: Department of Service
Division of Grounds and Facilities
Facilities
BUDGET SUMMARY:
• Accounts 2112 and 2120 provide funding for four additional seasonal employees to perform park restroom
and shelter house cleanings seven days a week, twice a day.
• Account 2310 provides funding for electricity, natural gas and water and sewer charges for City facilities
with the exception of the Community Recreation Center. The addition of the new Service Center for an
entire year requires increased funding in this area.
• Account 2320 provides funding for pagers and Nextel phones utilized by Facilities personnel. Also
.included is funding for postage used by most City divisions.
• Account 2350 includes funds for ongoing general maintenance of City owned facilities.
• Account 2390 includes funds for preventive maintenance contracts for systems and services throughout
City owned facilities, and cleaning services for carpet, resilient flooring and upholstery.
• Account 2420 includes funds for custodial and maintenance supplies.
• Account 2440 includes hand tools, ladders, vacuum sweeper.
• Account 2520 provides funding for generator, two way radios, floor cleaning equipment, and miscellaneous
equipment.
• Account 2530 includes funding to install new heating and air conditioning and new drains at the Arts
Council facility, for various spare pool pumps, and for renovation projects at the Justice Center, including
parking lot improvements, heating/cooling module upgrade, and painting of the roof and metal frame.
Funding also provides for repairs and painting for the horse stables immediately west of the Community
Recreation Center, and for various barns, sheds, and outside facilities.
Facilities -56- ] 2/09/02
This Page Left Blank Intentionally.
r:~~r~ r~t~rcr
DEPARTMENT/DIVISION/BUREAU: Department of Service
Division of Streets and Utilities
Vehicle & Equipment Maintenance
STATEMENT OF FUNCTIONS:
To provide the City Staff with safe, well maintained transportation enabling them to perform their job tasks
with highly maintained vehicles that reflect a positive image on the individual and the City as a whole. To
ensure all City equipment is serviced in a timely manner, to ensure unsafe equipment is not in service at any
time. To expediently turn around down equipment economically. To preserve the City's fleet with proven
preventive maintenance procedure.
OBJECTIVES AND ACTIVITIES:
• Provide the highest vehicle maintenance standards.
• Properly maintain fleet to ensure all City equipment is safe for use.
• Add equipment to fleet as needed to ensure right equipment is available to do the job safely and
economically and deliver the service to our residents at expected levels.
• Implement consistent preventative maintenance procedures to ensure maximum usage of equipment.
• Hold auctions on a regular basis to eliminate older equipment from the fleet.
PERSONNEL DATA 2002 2003
POSITION TITLE CURRENT NUMBER ADOPTED
Maintenance Supervisor 1 1
Automotive Mechanic I 6 6
TOTAL '7 ~
NOTES AND ADJUSTMENTS:
This budget includes 50% of costs associated with one of the Clerical Specialist II positions reflected in the
Personnel Data for the Division of Streets & Utilities in the Street Maintenance and Repair Fund.
Vehicle l 2/09102
-57-
2003 BUDGET -CITY OF DUBLIN, OHIO
FUND: GENERAL
Department of Service 2002
Division of Streets and Utilities 2001 2002 Revised 2002 2003
Vehicle & Equipment Maintenance Actual Bud et Bud et Estimate Bud et
101-06-30-710
PERSONAL SERVICES
2110 Salaries & Wages $213,230 $282,600 $282,600 $287,000 $326,000
2111 Overtime Wages 4,862 12,000 12,000 3,000 12,000
2120 Employee Benefits 79,874 106,500 124,800 128,500 152,300
2140 Uniforms & Clothing 4,109 7,300 10,386 10,000 8,000
302,075 408,400 429,786 428,500 498,300
OTHER EXPENSES
2201 Conferences/Mileage 1,331 9,300 12,900 6,600 9,300
2320 Communications 73 100 533 550 1,900
2330 Rents & Leases 251 4,200 4,186 250 1,800
2349 Professional Services 3,409 14,000 18,400 6,800 14,000
2351 Maintenance of Equipment 22,655 47,800 56,626 22,000 35,000
2390 Misc. Contractual Services 4,265 52,500 52,517 18,500 35,000
2410 Office Supplies 0 1,000 2,000 1,800 1,000
2420 Operating Supplies 8,835 11,000 12,218 8,000 11,000
2421 Fuel and Petroleum Products 513,607 690,000 740,854 440,000 690,000
2431 Vehicle & Equipment Maintenance 200,282 363,000 384,188 200,000 250,000
2440 Small Tools & Minor Equipment 1,394 11,000 11,000 4,100 9,050
756,102 1,203,900 1,295,422 708,600 1,058,050
CAPITAL OUTLAY
2520 Equipment and Office Furniture 915 2,000 2,000 1,000 2,000
TOTALS $1,059,092 $1,614,300 $1,727,208 $1,138,100 $1,558,350
12/09/02
Filename:n\fa\jan\03budgetlvehicle
-58-
DEPARTMENT/DIVISION/BUREAU: Department of Service
Division of Streets and Utilities
Vehicle & Equipment Maintenance
BUDGET SUMMARY:
• Account 2110 and 2120 provide funding for vehicle maintenance employees. Funding provides for
temporary reclassification of a Mechanic I to a Mechanic II when crew leader is unavailable.
• Account 2201 includes funds for continued software training for new work order program.
• Account 2320 provides funding for pagers and Nextel phones.
• Account 2330 provides funding for a copier lease and special tool rental.
r • Account 2349 includes funds for the removal of hazardous materials in accordance with federal
guidelines, including used motor oil, oil filters and tires.
• Account 2351 provides funding for various equipment inspections, outside body repairs, and the radio
service contract.
• Account 2390 provides funding for fuel system repairs that may be needed. Fifty percent of these
costs are reimbursed by the Dublin City School District.
• Account 2420 includes funding for soaps, wax degreasers, decal materials and welding materials.
• Account 2421 provides funding for fuel and other petroleum products. Approximately 50% of the fuel
is consumed by the Dublin City School District and Washington Township and is reimbursed based on
actual usage.
• Account 2431 provides funding for the repair and maintenance of all City owned vehicles and
equipment.
• Account 2440 provides funding for hand tools and special tools due to model year changes.
Vehicle -59- 12/09/02
2003 BUDGET -CITY OF DUBLIN, OHIO
FUND: GENERAL 2002 ,
Office of the City Manager 2001 2002 Revised 2002 2003
Miscellaneous Actual Budget Budget Estimate Budget
101-01-15-710(Records Management)
PERSONAL SERVICES
2110 Salaries/Wages $72,848 $77,900 $77,900 $71,700 $80,700
2111 Overtime Wages 0 500 500 150 500
2120 Employee Benefits 21,175 21,600 25,700 24,500 28,500
94,023 100,000 104,100 96,350 109,700
OTHER EXPENSES
2201 Conferences/Mileage 203 7,100 7,100 1,500 4,000
2349 Professional Services 19,138 35,000 35,000 20,000 35,000
2351 Maintenance of Equipment 3,418 6,300 6,300 3,900 4,600
2390 Contractual Services 5,629 8,300 8,300 8,200 8,300
2391 Memberships & Subscriptions 270 600 600 300 500
2410 Office Supplies 1,215 1,500 1,500 1,500 1,500
29,873 58,800 58,800 35,400 53,900
CAPITAL OUTLAY
2520 Equipment 0 42,000 42,000 42,000 15,000
TOTALS 123,896 200,800 204,900 173,750 178,600
101-01-20-710(Other)
OTHER EXPENSES
2349 Professional Services 18,455 5,000 7,500 5,000 0 ~
2362 Workers' Compensation 30,000 95,000 95,000 95,000 197,400
2391 Memberships & Subscriptions 18,313 20,000 20,000 20,000 27,750
2392 Emergency Management Services 14,379 20,000 20,000 20,000 20,000
2399 Animal Control 33,750 45,000 56,250 56,250 50,000
2821 Grants-Counseling Center 35,000 35,000 35,000 35,000 35,000
2822 Economic Development Assistance 138,600 1,554,500 1,765,550 1,765,550 998,800
2823 Leadership Dublin 10,000 10,000 10,000 10,000 10 000
298,497 1,784,500 2,009,300 2,006,800 1,338,950
CAPITAL OUTLAY
2510 Land and Land Improvements 0 0 0 0 0
TOTALS 298,497 1,784,500 2,009,300 2,006,800 1,338,950
101-01-99-710(Contingencies)
OTHER EXPENSES
2990 Contingencies 118,193 175,000 192,526 127,000 175,000
TOTALS $540,586 $2,160,300 $2,406,726 $2,307,550 $1,692,550
12/09/02
Filename:n\fa\jan\03budget\miscacct -61-
DEPARTMENT/DIVISION/BUREAU: Miscellaneous Accounts/Contingencies
BUDGET SUMMARY:
101-01-15-710
• Account 2110 and 2120 includes funding for the percentage of time allocated to Records Management by the
Division of Court Services staff.
• Account 2201 includes funds for the training of additional personnel for citywide document imaging project.
• Account 2349 includes funds for the purpose of microfilming hard copy documents. It also includes funds for
the purpose of the document imaging of hard copy documents as needed.
• Account 2351 includes funds for maintenance contracts for copier(s), microfilming equipment, and imaging
equipment.
• Account 2390 includes funds for the purpose of off-site storage and retrieval of all computer backup tapes,
microfilmed originals and historical paper documents, and on-site records destruction.
• Account 2520 includes funds to continue the implementation of a city-wide document imaging program. This
account is for enhancements and modifications to the system.
101-01-20-710
• Account 2362 provides funding for the City's Workers' Compensation premium. In the past few years, the City
has received refunds andlor premium reductions.
• Account 2391 includes funds for memberships/subscriptions to the Ohio Municipal League, the National
League of Cities, Mid-Ohio Regional Planning Commission, the Delaware County Regional Planning
Commission, the Central Ohio Municipal Alliance and any other City-wide memberships/subscriptions.
• Account 2399 continues to provide funding for animal control services with an outside agency. An increase
of $5,000 is proposed for this program in 2003, to account for increased personnel costs.
• Account 2821 provides funding for the Dublin Counseling Center.
• Account 2822 was established during 1995 for the purpose of incentivizing businesses to expand their
operations in the City or relocate to the City. The 2003 budget reflects payments to Checkfree, Nationwide
. and Cardinal Health in accordance with the executed Economic Development Agreements.
• Account 2823 provides funding for Leadership Dublin.
MiscAccts -62- 12/09/02
2003 BUDGET -CITY OF DUBLIN, OHIO
FUND: GENERAL 2002
Department of Finance 2001 2002 Revised 2002 2003
Miscellaneous Actual Budget Budget Estimate Budget
101-02-20-760(Other Services)
OTHER EXPENSES
2309 Health Services $138,954 $145,000 $146,800 $146,800 $151,000
101-OZ-21-710(Miscellaneous)
OTHER EXPENSES
2301 Auditors' & Treasurers' Fees 4,282 7,000 15,000 8,100 7,500
2340 Accounting/Auditing Services 41,372 42,500 42,500 42,500 43,500
2398 Real Estate Taxes 63,651 65,000 85,000 71,000 80 000
109,305 114,500 142,500 121,600 131,000
TOTALS $248,259 $259,500 $289,300 $268,400 $282,000
Department of Development
Division of Engineering
Miscellaneous
101-03-20-750(Street Lights and Warning Sirens)
OTHER EXPENSES
2310 Utilities-Street Lighting 150,629 180,000 199,496 165,000 172,000
2330 Rents and Leases 0 0 0 0 0
2430 Repair and Maintenance 35,086 122,900 153,313 92,000 122,900
$185,715 $302,900 $352,809 $257,000 $294,900
CAPITAL OUTLAY
2520 Equipment 189 18,100 18,100 500 15,000
TOTALS $185,904 $321,000 $370,909 $257,500 $309,900
12/09!02
Filename:nlfa\jan103budget\miscacct
-63-
DEPARTMENT/DIVISIONBUREAU: Miscellaneous Accounts/Contingencies
BUDGET SUMMARY:
101-02-20-760
• Account 2309 provides funding for our contract with the Franklin County Board of Health. Request is
based on an estimate received from the Board of Health.
101-02-21-710
• Account 2301 provides funding for election expenses and expenses related to advertising and collecting
delinquencies. These fees are deducted from the City's property tax settlements. This reduction is the
result of property tax revenues being redirected to the Parkland Acquisition Fund.
• Account 2340 provides funding for the City's annual audit and is based on the City's contract with
KPMG.
101-03-20-750
• Account 2310 provides funding for electrical service to the City's street lights.
• Account 2430 provides funding to purchase parts and supplies for the City's street lights.
• Account 2520 funds equipment for street lighting.
MisAccts -64- 12/09/02
This Page Left Blank Intentionally.
t:IT1 tiF €)t P>LI
DEPARTMENT/DIVISIONBUREAU: Department of Finance
Transfers
STATEMENT OF FUNCTIONS:
The General Fund is the general operating fund of the City and money can be transferred from the General
Fund to any other fund with approval of City Council. A transfer is the permanent movement of money from
one fund to another.
Operating transfers are made to the Street Maintenance and Repair Fund, the Recreation Fund, the Safety
Fund, the Cemetery Fund and the Swimming Pool Fund to supplement revenues directly credited to those
funds. Funds are transferred when their fund balance drops below the average monthly expenditures
anticipated.
Transfers are made to the General Bond Retirement Fund to retire debt obligations of several unvoted bond
issues. Transfers to the Capital Improvements Tax Fund and other capital project funds are based on projects
identified in the City's Five-Year Capital Improvements Program (CIP). To the extent that cash reserves
become available in the General Fund, additional capital projects are programmed in the CIP.
NOTES AND ADJUSTMENTS:
Transfer -65- 12/09/02
2003 BUDGET -CITY OF DUBLIN, OHIO
FUND: GENERAL 2002
Department of Finance 2001 2002 Revised 2002 2003
Transfers Actual Budget Budget Estimate Budget
101-02-30-810
2710 Street Maintenance Fund $1,000,000 $2,380,000 $2,380,000 $1,500,000 $2,460,000
2711 Recreation Fund 1,600,000 3,400,000 3,400,000 1,720,000 3,430,000
2712 Safety Fund 5,800,000 6,815,000 6,815,000 6,000,000 7,170,000
2714 General Bond Retirement Fund 253,906 232,800 232,800 232,800 217,025
2715 Capital Improvements Tax Fund 9,500,000 8,400,000 8,400,000 6,500,000 5,000,000
2716 Liability Self-Insurance Fund 0 0 0 0 p
2717 Sanitary Sewer 0 0 0 0 0
2718 Swimming Pool Fund 150,000 150,000 150,000 50,000 275,500
2720 Cemetery Fund 0 100,000 100,000 100,000 114,000
2721 Transportation Imp. Fund 0 0 0 0 0
2722 Frantz Road Improvement Fund 0 0 0 0 0
2724 CRC Construction Fund 0 0 0 0 0
2726 Public Works Commission Fund 0 0 0 0 0
2728 Avery-Muirfield Interchange Imp. 0 0 0 0 0 ;
2729 Radio System Imp. Fund 0 0 0 0 0
2732 Advances to Rings Road 173,260 183,900 0 0 0
TIF(1)
2736 Advances to Hotel/Motel Tax 0 0 0 0 0
Fund
2737 Advances to Perimeter West 428,225 60,200 0 300,000 80,000
TIF(1)
2738 Advances to Rings/Frantz 0 0 0 93,000 0
TIF (1)
TOTALS $18,905,391 $21,721,900 $21,477,800 $16,495,800 $18,746,525
(1) Advances are not required to be appropriated, they are reflected for cash flow purposes.
12/09!02
Filename: n\fa\jan\03budget\transfer
-66-
DEPARTMENT/DIVISION/BUREAU: Department of Service
Division of Street and Utilities
STATEMENT OF FUNCTIONS:
The Division of Streets and Utilities is the direct responsibility of the Director of Streets & Utilities, who
reports to the Director of Service. The particular work program of Maintenance involves the maintenance,
repair and improvement of all City streets, including the state highways. This involves erecting and repairing
all street signs and traffic control signs within the public right-of--way. It also covers all street line painting,
such as crosswalks, center lines, and school markings. Snow plowing, street salting, and the maintenance and
repair of the storm sewer system are charged to this budget category. Programs include mosquito control and
guardrail repair/replacement and support to special events.
OBJECTIVES AND ACTIVITIES:
• Actively pursue cost comparisons between in-house staff and outsourcing.
• Provide well-maintained streets and rights-of--way ensuring safe travel and enhancing the beauty of our
City.
• Clean all city streets once a month to enhance the neighborhoods and construction areas.
• Plan, coordinate, and execute all special events activities in a professional, and economical manner.
• Continued development of a comprehensive inspection procedure for catch basins, manholes,
guardrails, vegetation control, trash, signage, pavement conditions and traffic markings.
PERSONNEL DATA 2002 2003
POSITION TITLE CURRENT NUMBER ADOPTED
Director II, Streets and Utilities 1 1
Maintenance Supervisor 1 1
Maintenance Crew Leader 4 4
Maintenance Worker 24 24
Seasonal Maintenance Worker 8 11
Sign Worker 1 1
Administrative Secretary 1 1
Clerical Specialist II 2 2
Clerical Specialist I (part-time) l 1
TOTAL 43 46
NOTES AND ADJUSTMENTS:
One Maintenance Supervisor position is reflected in this budget; however, two Maintenance Supervisors are
charged to the Street Fund. One position is allocated 20% to this budget, 30% to the Water Fund and 50% to
the Sewer fund and the second position is allocated 70% to the Street Fund and 30% to the Solid Waste
Management budget. One Clerical Specialist II is allocated 50% to the Street Fund and 50% to the Vehicle
Maintenance budget. Three seasonal maintenance workers are added, two who will update the asset inventory
and one in response to added division responsibilities.
StreetMt -67- 12/09/02
2003 BUDGET -CITY OF DUBLIN, OHIO
FUND: STREET MAINTENANCE AND REPAIR 2002
Department of Service 2001 2002 Revised 2002 2003
Division of Streets and Utilities Actual Budget Budget Estimate Budget
210-06-31-770
PERSONAL SERVICES
2110 Salaries & Wages $987,094 $1,271,400 $1,228,900 $1,168,000 $1,173,150
2111 Overtime Wages 69,675 121,000 78,500 69,000 121,000
2112 Other Wages 134,651 100,000 185,000 195,000 220,000
2120 Employee Benefits 395,360 495,400 599,500 560,800 639,900
2140 Uniforms & Clothing 29,742 41,100 57,964 55,000 54,100
1,616,522 2,028,900 2,149,864 2,047,800 2,208,150
OTHER EXPENSES
2201 Conferences/Mileage 21,019 38,800 50,220 40,000 28,000
2302 Repair Contracts 33,892 81,500 82,860 20,000 70,000
2320 Communications 15,671 15,900 20,730 19,700 15,600
2330 Rents & Leases 9,124 25,000 25,600 15,000 35,000
2349 Other Professional Services 102,330 138,000 148,683 135,000 158,000
2351 Maintenance of Equipment 11,491 22,000 24,701 9.,000 20,000
2391 Memberships & Subscriptions 233 2,900 5,530 3,000 2,550
2410 Office Supplies 6,192 8,000 10,443 6,500 8,000
2420 Operating Supplies 117,712 209,200 245,374 135,650 175,000
2422 Street Salt 154,281 300,000 585,220 195,000 300,000
2428 Special Events 19,626 30,000 30,000 26,000 32,500
2440 Small Tools & Minor Equipment 24,726 32,000 34,423 34,000 29,000
2441 Signs 80,428 84,000 87,561 85,000 108,000
596,725 987,300 1,351,345 723,850 981,650
CAPITAL OUTLAY
2520 Street Maintenance Equipment 5,560 59,000 59,000 25,000 18,000
TOTALS $2,218,807 $3,075,200 $3,560,209 $2,796,650 $3,207,800
12/09/02
Filename:n\fa\jan\03budgetlstreetmt
-68-
DEPARTMENT/DIVISION/BUREAU: Department of Service
Division of Streets and Utilities
BUDGET SUMMARY:
• Accounts 2110, 2112, and 2120 provide funding for the positions reflected in the Personnel Data,
including allocations highlighted under Notes and Adjustments. New positions include three seasonal
maintenance workers, two who will update the asset inventory, and one in response to added division
responsibilities.
• Account 2110 includes $400 per month car allowance for the Director of Streets and Utilities
• Account 2201 includes funding for training as required by OSHA for new employees.
• Account 2302 provides funding for guardrail repairs, mailbox repairs, painting street light poles, repairs to
service complex parking lot, and other emergency street repairs.
• Account 2320 provides funding for pagers, local and long-distance telephone charges and Nextel phones.
• Account 2330 includes funding for maintenance of the various types of equipment to maintain the
roadways and rights-of--way.
• Account 2349 includes funding for herbicide control, street sweeping, the Muirfield Village mowing
agreement, lab tests as needed, street painting, removal of city owned structures, and the replacement of
wooden guardrails.
• Account 2420 includes funding for operating supplies such as cold mix, hot mix, traffic paint, gravel,
liquid calcium, curb and catch basin repair supplies, and mosquito mist.
• Account 2440 includes funding for miscellaneous materials, cones, and barricades.
• Account 2441 provides funding for supplies necessary in fabricating street signs.
• Account 2520 includes funding for storage cabinets for reorganization and radios with charging banks.
StreetMt -69- 12/09/02
2003 BUDGET -CITY OF DUBLIN, OHIO
FUND: STREET MAINTENANCE AND REPAIR 2002
Department of Development 2001 2002 Revised 2002 2003
Division of Engineering Actual Budget Budget Estimate Budget
210-03-20-770 (Traffic Signals)
OTHER EXPENSES
2310 Utilities $26,884 $30,000 $42,886 $33,000 $33,500
2430 Repair and Maintenance 40,359 110,500 127,175 19,500 175,000
67,243 140,500 170,061 52,500 208,500
CAPITAL OUTLAY
2520 Equipment 0 11,500 11,500 0 11500
TOTALS $67,243 $152,000 $181,561 $52,500 $220,000
12/09/02
Filename:n\fa\jan\03budgetltrafsign
-70-
DEPARTMENT/DIVISIONBUREAU: Department of Development
Division of Engineering
BUDGET SUMMARY:
• Account 2310 provides funding for the cost of utilities related to the operation of traffic signals.
• Account 2430 provides funding to acquire traffic signal parts and supplies to maintain the City's traffic
signals. Added for 2003 is funding for the first year of a three-year program to convert existing traffic
signal heads to LED indicators. Because of energy savings, the City will recoup its investment in this
technology in approximately three years.
• Account 2520 includes funding for test equipment for fiber optics and various hand equipment.
Trafsign -71- 12/09/02
This Page Left Blank Intentionally.
~:~z~~~ r~E 2~t~rr.r
DEPARTMENT/DIVISION/BUREAU: Department of Service
Division of Streets and Utilities
Highway Maintenance
STATEMENT OF FUNCTIONS:
This program is identical to the street maintenance program as outlined in the street maintenance section,
except this covers work performed on the various state highways located within the City_ The monies utilized
for this section are from the State Highway Maintenance Improvements Fund which is generated by motor
vehicle registration fees and gasoline tax revenues, and can only be spent for this limited purpose.
NOTES AND ADJUSTMENTS:
There are no personnel specifically assigned to Highway Maintenance; however, costs of Personal Services are
allocated to this fund based on actual hours worked on State Highways located within the City.
Highway -72- 12/09/02
2003 BUDGET -CITY OF DUBLIN, OHIO
FUND: STATE HIGHWAY IMPROVEMENT
Department of Service 2002
Division of Streets and Utilities 2001 2002 Revised 2002 2003
Highway Maintenance Actual Bud et Bud et Estimate Bud et
211-06-31-770
PERSONAL SERVICES
2110 Salaries & Wages $50,044 $26,000 $45,000 $44,000 $46,900
2111 Overtime Wages 384 500 500 50 500
2112 Other Wages 6,402 14,000 4,000 4,000 5,000
2120 Employee Benefits 21,426 6,400 6,400 18,625 8,150
78,256 46,900 55,900 66,675 60,550
OTHER EXPENSES
2420 Operating Supplies 1,320 0 0 0 0
2422 Street Salt 20,408 0 0 p 0
2430 Repair & Maintenance 8,331 0 0 0 0
30,059 0 0 0 0
CAPITAL OUTLAY
2550 Highway Improvements 0 0 0 0 0
TOTALS $108,315 $46,900 $55,900 $66,675 $60,550
12/09/02
Filename:n\fa\jan\03budget\highway
-73-
DEPARTMENT/DIVISION/BUREAU: Department of Service
Division of Streets and Utilities
Highway Maintenance
BUDGET SUMMARY:
• Accounts 2110, 2111, 2112, and 2120 include funds to cover the costs of salting state highways
for snow and ice control purposes and for mowing along state highways.
• Accounts 2420, 2422, and 2430 have been reduced to reflect current estimates of revenue into
this fund.
Highway -74- 12/09/02
2003 BUDGET -CITY OF DUBLIN, OHIO
FUND: STATE HIGHWAY IMPROVEMENT
Department of Development 2002
Division of Engineering 2001 2002 Revised 2002 2003
Highway Maintenance Actual Bud et Budget Estimate Budget
211-03-20-770 (Traffic Signals)
OTHER EXPENSES
2310 Utilities $39,613 $30,000 $40,811 $22,000 $23,500
2430 Repair and Maintenance 18,360 22,000 22,000 20,000 0
57,973 52,000 62,811 42,000 23,500
CAPITAL OUTLAY
2520 Equipment 0 0 0 0 0
TOTALS $57,973 $52,000 $62,811 $42,000 $23,500
12/09/02
Filename:n\fa\jan\03budget\highwyts
-75-
DEPARTMENT/DIVISION/BUREAU: Department of Development
Division of Engineering
Highway Maintenance
BUDGET SUMMARY:
• Account 2310 provides funding for the cost of utilities related to the operation of traffic signals that
are located on State highways.
• Account 2430 has no allocation within this fund due to limited resources.
Highwyts -76- 12/09!02
This Page Left Blank Intentionally.
F .~.r~. f nt rt.~
DEPARTMENT/DIVISIONBUREAU: Department of Service
Division of Grounds and Facilities
Cemetery Maintenance
STATEMENT OF FUNCTIONS:
The City of Dublin recognizes its responsibility to provide the proper grounds for its permanent residents by
striving to protect and enhance its active and historical cemeteries. It is the Bureau of Cemeteries' obligation to
facilitate the burial process with the greatest of respect and to assure proper care of these sacred grounds by
adherence to the highest of maintenance standards.
OBJECTIVES AND ACTIVITIES:
• To provide proper burial grounds that reflect Dublin's high standards and to assure a most respectful
burial process.
PERSONNEL DATA 2002 2003
POSITION TITLE CURRENT NUMBER ADOPTED
Maintenance Worker 1 1
Seasonal Maintenance Worker 2 2
3 3
TOTAL
NOTES AND ADJUSTMENTS:
Cemetery -77- 12/09/02
2003 BUDGET -CITY OF DUBLIN, OHIO
FUND: CEMETERY
Department of Service 2002
Division of Grounds and Facilities 2001 2002 Revised 2002 2003
Cemetery Maintenance Actual Bud et Bud et Estimate Bud et
212-06-20-760
PERSONAL SERVICES
2110 Salaries & Wages $21,198 $33,000 $33,000 $24,700 $35,800
2111 Overtime Wages 1,733 2,000 2,000 2,700 2,000
2112 Other Wages 25,573 36,200 36,200 29,550 36,200
2120 Employee Benefits 9,856 13,800 13,800 15,250 25,200
58,360 85,000 85,000 72,200 99,200
OTHER EXPENSES
2201 Conferences/Mileage 0 200 200 50 250
2310 Utilities 116 500 884 500 500
2349 Other Professional Services 3,650 3,100 12,350 12,350 1,500
2351 Maintenance of Equipment 2,053 2,000 2,000 2,000 2,000
2380 Printing and Reproduction 258 1,000 1,000 1,000 1,250
2390 Misc. Contractual Services 1,381 4,800 5,300 4,800 4,750
2410 Office Supplies 528 500 500 500 500
2430 Repair ~ Maintenance 2,238 8,600 14,975 12,100 9,100
10,224 20,700 37,209 33,300 19,850
CAPITAL OUTLAY
2510 Cemetery Improvements 1,019 10,000 15,000 5,000 10,000
2520 Equipment 1,575 700 700 0 3,500
2,594 10,700 15,700 5,000 13,500
TOTALS $71,178 $116,400 $137,909 $110,500 $132,550
12/09/02
Filename:n\fa\jan103budgetlcemetery
-78-
DEPARTMENT/DIVISION/BUREAU: Department of Service
Division of Grounds and Facilities
Cemetery Maintenance
BUDGET SUMMARY:
• Account 2390 provides funding for the transaction expenses related to the acceptance of
Visa/MasterCard, arborist work, and vault company services.
• Account 2430 includes funding for repairing monuments, removing trees, grass seed, concrete,
topsoil, and fertilizers.
• Account 2510 includes funding for landscaping and headstone repair.
• Account 2520 includes funding for a sod cutter.
Cemetery -79- 12/09/02
This Page Left Blank Intentionally.
DEPARTMENT/DIVISION/BUREAU: Department of Service
Division of Recreation Services
Recreation
STATEMENT OF FUNCTIONS:
The Division ofRecreation Services is responsible for developing, implementing and delivering quality recreation and
leisure services to the residents of Dublin and the Dublin School District. The Recreation staff is dedicated to a
comprehensive programming standard that insures equitable opportunities to all customers, based on principles ofself-
actualization and strength of community, and in a manner that is fiscally responsible and cost efficient.
OBJECTIVES AND ACTIVITIES:
• To provide safe quality leisure time activities and opportunities.
• To provide continuing education and training for the Recreation Staff.
• To promote participation in recreation programs through brochures and pamphlets.
• To insure accessibility for citizens of Dublin.
• To provide the highest quality service to Dublin residents.
PERSONNEL DATA 2002 2003
POSITION TITLE CURRENT NUMBER ADOPTED
Recreation Services Administrator 1 1
Recreation Program Supervisor 3 3
Assistant Recreation Program Supervisor 2 2
TOTAL 6 6
SEASONAL STAFF
Front Desk 2.40 FTE 2.38 FTE
Intern 1.65 FTE 1.50 FTE
Open Gym & Sports 2.60 FTE 2.93 FTE
Wyandot Discovery Camp 22.00 SFTE 22.00 SFTE
Recreation Leader 1.47 FTE 1.47 FTE
Summer Progam Supervisors:
Explorers & Kidzones, Camp Project Leed 15.45 SFTE 16.10 SFTE
Teens (Teen Lounge staff) I.00 FTE 1.00 FTE
Special Needs (Weekender Fun, 1.30 FTE .54 FTE
Vocation/Vacation, Camp Ability)
Jr. Kidzone
Special Events 5.00 SFTE 5.00 SFTE
My First Camp .53 FTE .53 FTE
Travel Aides .40 FTE .40 FTE
Head Front Desk .14 FTE .24 FTE
TOTAL .71 FTE .70 FTE
54.65 FTE 54.79 FTE
NOTES AND ADJUSTMENTS:
The Director of Recreation Services and the Administrative Secretary positions are reflected in the DCRC budget;
however, 45% of the Director's time and 50% of the Administrative Secretary's time are allocated to this budget.
Rec -80- 12/09!02
2003 BUDGET -CITY OF DUBLIN, OHIO
FUND: PARKS AND RECREATION
Department of Service 2002
Division of Recreation Services 2001 2002 Revised 2002 2003
Recreation Actual Budget Budget Estimate Budget
213-06-40-740
PERSONAL SERVICES
2110 Salaries & Wages $345,281 $385,200 $385,200 $375,000 $396,900
2111 Overtime Wages 1,668 4,500 4,500 3,000 4,000
2112 Other Wages 277,048 422,200 422,200 287,000 400,000
2120 Employee Benefits 146,049 183,200 200,700 198,400 220,000
2140 Uniforms and Clothing 13,983 10,400 10,400 7,600 10,350
784,029 1,005,500 1,023,000 871,000 1,031,250
OTHER EXPENSES
2201 Conferences/Mileage 6,710 12,300 12,820 10,000 11,100
2320 Communications 17,251 21,900 22,467 11,000 21,300
2330 Rents & Leases 31,202 67,500 67,903 50,200 74,500
2349 Other Professional Services 78,453 127,500 130,774 108,000 141,000
2351 Maintenance of Equipment 2,106 3,400 3,400 2,200 2,000
2370 Advertising 0 0 0 0 2,700
2380 Printing and Reproduction 35,984 43,400 43,812 20,000 29,650
2390 Misc. Contractual Services 20,240 22,000 22,000 30,700 45,000
2391 Memberships & Subscriptions 1,166 3,300 3,300 1,600 3,500
2410 Office Supplies 11,193 21,100 21,100 10,000 23,400
2420 Operating Supplies 51,487 55,700 61,113 53,500 65,000
2423 Concessions 1,941 2,500 3,209 2,000 2,500
2910 Refunds 8,940 20,000 40,000 55,000 60,000
266,673 400,600 431,898 354,200 481,650
CAPITAL OUTLAY
2520 Equipment & Office Furniture 4,536 20,000 20,500 2,800 29,500
213-06-41-740
OTHER EXPENSES
2442 Sports Equipment 5,757 17,200 20,966 15,000 17,400
2840 Special Events 7,456 9,500 9,500 9,000 1,100
2841 Senior Citizens' Activities 15,628 21,500 27,375 16,000 21,300
2842 Sports Leagues 35,543 45,900 54,905 40,000 44,450
64,384 94,100 112,746 80,000 84,250
TOTALS $1,119,622 $1,520,200 $1,588,144 $1,308,000 $1,626,650
12/09/02
Filename:n\fa\jan\03budget\rec
-81-
DEPARTMENT/DIVISIONBUREAU: Department of Service
Division of Recreation Services
Recreation
BUDGET SUMMARY:
213-06-40-740
• Account 2110 and 2120 reflect the allocation of personnel costs as detailed in the Notes and Adjustments.
• Account 2112 includes staffing additional days of Holiday Camp, two additional specialty camps (American
Girl and videography) and an additional Camp Project Leed (teen camp) counselor.
• Account 2320 provides funding for pagers, Nextel phones, mailings for teen and senior programming,
distribution of programming brochures and postage.
• Account 2330 provides funding for the bus rentals for camp programs, payments to the School District for use
of their facilities, including custodian services and air conditioning, and 50% of the lease payments for a
copier. Transportation expenses will increase in 2003 resulting from the transition to 25-passenger vans for
safety reasons.
• Account 2349 provides funding for Wyandot Camp, Safety City, and various sports camps. Added costs of
field trips as well as specialized Pilates and Tai Chi classes for seniors contribute to the increases seen in this
account.
• Account 2380 includes funding for printing programming brochures, which are increasing from 3 to 4 times a
year and childcare booklets.
• Account 2390 provides funding for credit card fees. The use of credit cards for the payment of fees continues
to grow. In addition, the popularity of on-line registration increases the costs of credit card processing, as
transactions the card number is entered rather than the card swiped are more costly.
• Account 2420 provides funding for supplies related to recreation classes and camps.
• Account 2520 provides funding for nine emergency contact radios for use of offsite day camps.
213-06-41-740
• Account 2442 provides funding for equipment used by sport leagues.
• Account 2840 has decreased as a result of the shift of the management of the Halloween "Spooktacular" to
Special Events within the Division of Community Relations.
• Account 2841 provides funding for senior programming, including the holiday party, bus rentals, health fair,
monthly speakers, and summer splashdown pool parties.
Rec -82- 12/09/02
This Page Left Blank Intentionally.
DEPARTMENT/DIVISIONBUREAU: Department of Service
Division of Recreation Services
Community Recreation Center
STATEMENT OF FUNCTIONS:
The Dublin Community Center is a well managed, efficiently operated, state of the art facility providing the
highest standards of organized and open leisure activities to the residents of Dublin and the Dublin School
District. Through well-planned facility management and programming we are committed to the highest level
of service our internal and external customers expect and deserve.
OBJECTIVES AND ACTIVITIES:
• To provide safe, quality leisure activities and services.
• To provide a combination of open recreation and structured program opportunities.
• To provide a facility which meets or exceeds all state and local health and safety requirements.
• To provide continuing education and training for all CRC staff.
PERSONNEL DATA 2002 2003
POSITION TITLE CURRENT NUMBER ADOPTED
Director, Recreation Services 1 1
Recreation Service Administrator 2 2
Recreation Program Supervisor 3 3
Recreation Operations Supervisor 1 1
Front Desk Supervisor 1 1
Community Hall Supervisor 1 1
Theatre Supervisor 1 1
Assistant Recreation Program Supervisor 3 3
Recreation Specialist 1 l
Theatre Technician 1 1
Administrative Secretary 1 1
Membership Coordinator(part-time) 1 1
17 17
TOTAL
PART-TIME STAFF
Fitness/Wellness 8.03 FTE 8.60 FTE
Aquatics 19.60 FTE 21.16 FTE
Building Attendants .50 FTE .50 FTE
Building Supervisors 2.90 FTE 1.30 FTE
Member Coordinator .80 FTE -0- FTE
Front Desk Workers 4.90 FTE 4.40 FTE
Babysitters 4.30 FTE 5.64 FTE
Intern 1.00 FTE 1.50 FTE
TOTAL 42.03 FTE 43.10 FTE
NOTES AND ADJUSTMENTS: An Assistant Program Supervisor for aquatics will be allocated 75% to this
budget and 25% to the outdoor pool.
CRC -83- l 2/09/02
2003 BUDGET -CITY OF DUBLIN, OHIO
FUND: PARKS AND RECREATION
Department of Service 2002
Division of Recreation Services 2001 2002 Revised 2002 2003
Community Recreation Center Actual Budget Budget Estimate Budget
213-06-42-740
PERSONAL SERVICES
2110 Salaries & Wages $527,812 $613,600 $613,600 $559,500 $623,100
2111 Overtime Wages 15,359 29,000 29,000 15,000 20,000
2112 Other Wages 832,257 889,000 889,000 874,800 965,000
2120 Employee Benefits 287,474 324,600 356,000 328,800 396,450
2140 Uniforms and Clothing 5,510 18,100 19,308 15,000 16,400
1,668,412 1,874,300 1,906,908 1,793,100 2,020,950
OTHER EXPENSES
2201 Conferences/Mileage 28,683 26,000 29,295 18,000 36,000
2310 Utilities 439,270 550,000 604,011 430,000 475,000
2320 Communications 33,010 55,400 60,621 36,000 30,300
2330 Rents and Leases 20,080 21,900 25,682 19,200 18,900
2349 Other Professional Services 75,431 139,800 144,690 100,000 122,100
2351 Maintenance of Equipment 320 8,300 8,300 500 8,600
2370 Advertising 0 0 0 0 27,750
2380 Printing and Reproduction 37,377 66,600 70,198 50,000 55,350
2390 Misc. Contractual Services 19,762 25,500 25,500 31,900 48,800
2391 Memberships & Subscriptions 3,253 4,300 4,538 3,650 4,500
2410 Office Supplies 15,568 28,500 31,577 28,200 34,000
2420 Operating Supplies & Chemicals 24,935 25,600 28,443 25,000 29,325
2425 Merchandise 7,529 20,000 20,000 5,000 15,000
2426 Recreation Programs Supplies 40,163 52,400 66,595 29,100 57,200
2430 Repair and Maintenance 30,342 45,300 52,365 36,000 51,300
2440 Small Tools and Minor Equipment 912 4,000 4,309 800 3,000
2442 Sports Equipment 42,756 82,000 85,502 85,000 75,000
2812 Special Programs 1,661 13,400 14,243 7,500 8,900
2910 Refunds 71,545 50,000 50,000 39,400 54,000
892,597 1,219,000 1,325,869 945,250 1,155,025
CAPITAL OUTLAY
2520 Equipment & Office Furniture 26,071 30,100 33,088 30,000 40,875
TOTALS $2,587,080 $3,123,400 $3,265,865 $2,768,350 $3,216,850
12/09/02
Filename:n\fa\jan\03budget\crc
-84-
DEPARTMENT/DIVISIONBUREAU: Department of Service
Division of Recreation Services
Community Recreation Center
BUDGET SUMMARY:
• Account 2112 includes increased hours for babysitting staff and for fifiess attendants for the aerobics
check-in system. Also increased is staffing for additional swim lessons. Wages for the Dublin
Community Swim Team coach are also included, with expanded assistant coaching staff to provide
greater supervision.
• Account 2201 provides funding for training for full-time and part-time staff, specific training in the
areas of aerobics, spinning and Pilates, and employee recognition. Funding for travel for swim
coaches has been increased to improve the coach to participant ratio at swim meets.
• Account 2310 includes costs of all utilities (eg. natural gas, electricity, waster, and sewer).
• Account 2320 provides funding the distribution of programming brochures three times times per year,
postage, local and long-distance telephone charges, Nextel phones, and marketing.
• Account 2330 provides 50% funding for copier leases and a postage meter, as well as specialty
equipment rentals for the theatre and 50-meter pool rental for the Dublin Community Swim Team.
• Account 2349 funds the Creative Theater Camp and theater performance event fees, as well as
National Recreation and Parks Association Accreditation Application fee. The budget for this account
has decreased due to the shift of theater advertising and marketing expenses to a specified advertising
account.
• Account 2370, as mentioned above, reflects funding for promotion of theater performances and on-line
registration.
• Account 2390 represents predominantly credit card servicing charges. The use of credit cards for the
payment of fees continues to grow. In addition, the popularity of on-line registration increases the
costs of credit card processing.
• Account 2442 includes funding for replacement cardiovascular equipment, new adaptive fitness
equipment targeted for special populations including seniors and physically challenged. Also included
is rubber flooring and installation, and stretching and free weight equipment.
• Account 2910 has increased due to an increase in total programming revenue.
• Account 2520 provides funding for a plotter and supplies, replacement tables and chairs for the
community hall, and routine locker replacements, along with other miscellaneous equipment.
CRC -85- 12/09/02
This Page Left Blank Intentionally.
DEPARTMENT/DIVISION/BUREAU: Department of Service
Division of Grounds and Facilities
Community Recreation Center -Facilities
STATEMENT OF FUNCTIONS:
The Bureau of Facilities recognizes its obligation to protect the City's investment in public buildings and
strives to insure that both the appearance and functions are preserved. This will be accomplished by adherence
to proper preventive maintenance programs and striving to anticipate problems. By taking a proactive stance in
managing the City facilities, we can assure the residents that their investments are being protected.
OBJECTIVES AND ACTIVITIES:
• To protect the City's substantial investments in its facilities by adhering to the strictest preventive
maintenance standards and anticipate and react to our customer needs.
PERSONNEL DATA 2002 2003
POSITION TITLE CURRENT NUMBER ADOPTED
Maintenance Crew Leader 3 3
Maintenance Worker 3 3
Custodians 12 12
Seasonal Maintenance Worker 1 2
TOTAL 19 20
NOTES AND ADJUSTMENTS:
RecFac -86- 12/09/02
2003 BUDGET -CITY OF DUBLIN, OHIO
FUND: PARKS AND RECREATION
Department of Service 2002
Division of Grounds & Facilities 2001 2002 Revised 2002 2003
Facilities Actual Bud et Budget Estimate Budget
213-06-21-740
PERSONAL SERVICES
2110 Salaries & Wages $407,758 $544,000 $544,000 $550,000 $588,800
2111 Overtime Wages 29,428 40,000 40,000 38,000 40,000
2112 Other Wages 12,120 15,000 15,000 11,000 36,000
2120 Employee Benefits 164,141 221,800 259,800 267,000 311,350
2140 Uniforms and Clothing 12,732 23,400 28,244 17,400 26,000
626,179 844,200 887,044 883,400 1,002,150
OTHER EXPENSES
2201 Conferences/Mileage 2,745 6,000 9,285 8,100 6,900
2320 Communications 418 2,700 2,700 1,000 2,700
2330 Rents/Leases 0 2,500 2,500 1,500 2,500
2350 Maintenance of Facilities 50,075 75,000 78,612 45,000 75,000
2390 Misc. Contractual Services 85,051 84,400 105,912 106,000 101,950
2420 Operating Supplies 99,977 110,800 135,014 85,000 105,300
2440 Small Tools & Minor Equipment 0 8,700 8,700 3,200 5,100
238,266 290,100 342,723 249,800 299,450
CAPITAL OUTLAY
2520 Equipment & Office Furniture 13,094 110,500 110,500 10,500 103,000
2530 Building/Renovation 65,058 81,900 82,200 82,200 38,900 ~
78,152 192,400 192,700 92,700 141,900
TOTALS $942,597 $1,326,700 $1 422 467 $1 225 900 $1 443 500
12/09/02
Filename:nlfa\jan\03budget\faccrc
-87-
DEPARTMENT/DIVISION/BUREAU: Department of Service
Division of Grounds and Facilities
Community Recreation Center -Facilities
BUDGET SUMMARY:
• Accounts 2112 and 2120 include funding for an additional Seasonal Maintenance Worker.
• Account 2390 includes funding for HVAC services, fire alarm and sprinkler alarm testing, preventive
maintenance services and to refinish the gymnasium and Phase II aerobic room floors.
• Account 2420 provides funding for custodial supplies, light bulbs, filters, paints and other
miscellaneous supplies to maintain the facility.
• Account 2520 includes the reappropriation of funding for replacement of the ozone treatment system
for the indoor pools. Funding for this system was included in the 2002 budget, but was not expended
due to issues surrounding the bids for the project.
• Account 2530 includes funding for spare pumps, replacement of smoke detectors, and ADA door
.openers.
RecFac -88- 12/09/02
This Page Left Blank Intentionally.
DEPARTMENT/DIVISIONBUREAU: Department of Safety
Division of Police
STATEMENT OF FUNCTIONS:
The Division of Police is under the direct administrative direction of the Chief of Police and is comprised of
two bureaus, the Bureau of Operations and the Bureau of Services.
The Bureau of Operations consists of the following major components: patrol and investigation. The primary
responsibility of the Operations Bureau is the maintenance of public order. This involves the protection of
constitutional guarantees, the enforcement of the law and the provision of services necessary to respond to
other needs of the Community. The Bureau of Services consists of the following major components: clerical
support, training, accreditation, communications and community education. The primary responsibility of the
Services Bureau is to provide the required support services for the entire Division.
The Division works in cooperation with local, and State and Federal law enforcement agencies in gathering
information on criminal activity. Other functions include: appearing as witnesses in court cases, identifying
and providing educational resources to assist the community in crime prevention and planning for long-range
community needs as they relate to future police services.
OBJECTIVES AND ACTIVITIES
• To enhance the quality of life in the community.
• To provide an increased level of advanced training for staff.
• To increase proactive policing methods in an effort to reduce the incidence of crime.
• To increase traffic enforcement activities in an effort to reduce the community's accident rate.
• To develop improved partnerships with various community entities necessary to reduce criminal
activity.
PERSONNEL DATA 2002 2003
POSITION TITLE CURRENT NUMBER ADOPTED
Chief of Police 1 1
Police Lieutenant 2 2
Police Sergeant 9 9
Police Officer 54 57
Administrative Secretary 1 1
Account Technician I 1 1
Clerical Specialist I 2 2
Clerical Specialist II 2 2
Communications Technician 14 14
Communications Supervisor 2 2
TOTAL 88 91
NOTES AND ADJUSTMENTS:
Three additional police officers are proposed for a dedicated traffic unit.
Police _gc~_
12/09/02
2003 BUDGET -CITY OF DUBLIN, OHIO
FUND: SAFETY 2002
Department of Safety 2001 2002 Revised 2002 2003
Division of Police Actual Budget Budget Estimate Budget
214-08-10-750
PERSONAL SERVICES
2110 Salaries & Wages $4,149,658 $4,688,000 $4,688,000 $4,450,000 $4,915,400
2111 Overtime Wages 290,470 300,000 300,000 400,000 330,000
2112 Other Wages 1,224 5,000 5,000 1,400 3,000
2120 Employee Benefits 1,488,257 1,678,600 1,937,600 1,842,100 2,096,000
2140 Uniforms & Clothing 95,768 96,600 103,930 103,950 105,000
6,025,377 6,768,200 7,034,530 6,797,450 7,449,400
OTHER EXPENSES
2201 Conference/Mileage 101,280 130,000 146,720 96,500 136,450
2211 Meeting Expenses 1,226 2,500 2,573 750 2,500
2213 Seminar Expenses 215 32,200 34,200 16,300 26,000
2301 County Auditor Deductions 4,227 5,000 5,000 5,000 5,000
2320 Communications 36,127 46,500 53,904 43,000 48,500
2330 Rents and Leases 16,313 20,000 61,220 58,000 25,000
2349 Other Professional Services 4,943 30,000 32,549 10,000 15,000
2351 Maintenance of Equipment 90,439 165,000 185,830 165,000 179,500
2390 Misc. Contractual Services 12,873 14,000 21,708 15,000 16,000
2391 Membership & Subscriptions 7,665 12,500 13,798 9,500 14,000
2410 Office Supplies 17,408 29,700 34,943 17,000 30,000
2420 Operating Supplies 55,682 69,800 81,275 59,100 70,200
2851 D.A.R.E. Program 43,974 47,000 50,028 37,700 46,200
2852 Drug Enforcement 0 25,000 25,000 0 0
2910 Refunds 114 500 500 0 500
392,486 629,700 749,248 532,850 614,850
CAPITAL OUTLAY
2520 Equipment & Office Furniture 94,691 77,700 106,764 90,000 100,950
TOTALS $6,512,554 $7,475,600 $7,890,542 $7,420,300 $8,165,200
12/09/02
Filename:nlfa\jan\03budgetlpolice
-90-
DEPARTMENT/DIVISION/BUREAU: Department of Safety
Division of Police
BUDGET SUMMARY:
• Account 2110 and 2120 provide funding for staff. The 2003 budget reflects three additional officers
to formalize a full-time traffic enforcement unit.
• Account 2140 provides funding for uniform allowances and dry cleaning as provided for in the
negotiated FOP contract.
• Account 2211 includes funds for ayear-end staff retreat. This retreat is cone-day, locally held retreat
with the objective of closing out the current year and preparing for the upcoming one. Additionally, it
provides funding for group meetings sponsored by the City (i.e. CALEA). Funding is included for
food, beverages, and associated supplies.
• Account 2213 provides funding for expenditures related to seminars sponsored by the Division of
Police. The expenditures, is some instances, are offset by fees charged to participants. Funds for the
Division Bike Rodeo are also included in this account.
• Account 2330 provides funding to lease copiers, fax machines and other office equipment for the
Police Division.
• Account 2349 provides funding for polygraphs, laboratory testing, and law enforcement support from
other local, state and federal agencies.
• Account 2351 provides funding for maintenance agreements for all departmental equipment including
but not limited to the Division's radio system radios and consoles in the Communication Center. The
increased funding reflects additional users and numbers of communications equipment covered under
maintenance agreements.
• Account 2420 includes funding for equipment, batteries, film, ammunition, Operation Kidprint
supplies, recruitment supplies, jail supplies, range supplies, canine food and supplies, supplies for
police officer memorial service, funds for a Division Open House.
• Account 2851 includes funding for all DARE related supplies and activities.
• Account 2520 includes funding for equipment and office furniture, including but not limited to eight
new walkie-talkies, video equipment for motor cycles, additional lockers, refrigerator for the property
room, in-car video cameras, radars to upgrade two cruisers, fitness room upgrades, and two
replacement bikes and equipment for same.
Police -91- 12/09/02
This Page Left Blank Intentionally.
fa"i'1 (ttBLT
DEPARTMENT/DIVISION/BUREAU: Department of Service
Division of Recreation Services
Pool
STATEMENT OF FUNCTIONS:
The Dublin Municipal Pool is a seasonal operation which provides the community diverse aquatic related
recreation opportunities. DMP facilities include a main pool, tot pool, waterslide, concession stand, and a new
water play/spray area.
OBJECTIVES AND ACTIVITIES:
• To operate a swimming facility which meets or exceeds all state health and safety requirements.
• To offer open swim times for general public use.
• To offer a comprehensive aquatics program including but not limited to swim lessons for all ages, a
traveling swim team program for school age youth, and water exercise classes.
• To provide continuing education and training for all pool staff.
• To increase open recreation opportunities at the facility.
PERSONNEL DATA 2002 2003
POSITION TITLE CURRENT NUMBER ADOPTED
SEASONAL STAFF:
Pool Manager 2.58 SFTE 2.58 SFTE
Concession Manager .76 SFTE .76 SFTE
Assistant Concession Manager 1.55 SFTE 1.55 SFTE
Pool Lifeguard 19.05 SFTE 19.05 SFTE
Desk Staff/Concession Staff 9.85 SFTE 9.85 SFTE
Pool Attendants
Swim Team Coaches 4.31 SFTE 4.31 SFTE
Swim Instructors .00 SFTE .00 SFTE
TOTALS 38.10 SFTE 38.10 SFTE
NOTES AND ADJUSTMENTS:
The Aquatics Programs Supervisor and two Assistant Aquatics Supervisors reflected in the Community
Recreation Center budget have time allocated to the outdoor pool. 15% of the Aquatics Program Supervisor,
5% of one Assistant Aquatics Supervisor, and 25% of a second Assistant Aquatics Supervisor's time is
allocated to this budget. In addition, 10% of the Recreation Center Administrator's and 5% of the Director's
time is also allocated to the outdoor pool budget.
Pool -92- 12/09/02
2003 BUDGET -CITY OF DUBLIN, OHIO
FUND: PARKS AND RECREATION
Department of Service 2002
Division of Recreation Services 2001 2002 Revised 2002 2003
Pool Actual Bud et Budget Estimate Budget
215-06-40-740
PERSONAL SERVICES
2110 Salaries & Wages $16,753 $18,800 $18,800 $26,600 $28,300
2111 Overtime Wages 697 1,000 1,000 1,700 2,000
2112 Other Wages 137,353 197,300 197,300 185,000 217,000
2120 Employee Benefits 24,952 33,900 33,900 34,000 43,000
2140 Uniforms & Clothing 9,319 10,600 10,600 7,900 11,350
189,074 261,600 261,600 255,200 301,650
OTHER EXPENSES
2201 Conferences/Mileage 223 1,200 1,227 550 1,000
2310 Utilities 48,252 55,000 61,841 45,000 55,000
2320 Communications 202 1,300 1,537 400 1,300
2349 Other Professional Services 2,839 4,000 4,000 1,000 4,900
2390 Misc. Contractual Services 0 300 300 600 300
2391 Memberships/Subscriptions 0 0 0 0 800
2410 Office Supplies 300 3,500 3,500 800 2,250
2420 Operating Supplies 20,266 3,900 5,445 2,500 3,000
2423 Concessions 25,974 35,000 35,000 37,500 40,000
2424 Pool Supplies/Chemicals 0 27,300 27,300 27,300 27,300
2426 Program Supplies 0 0 0 0 3,500 '
2430 Repair and Maintenance 29,786 84,600 86,708 72,600 50,800
2910 Refunds 0 1,000 1,000 350 2,000
127,842 217,100 227,858 188,600 192,150
CAPITAL OUTLAY
2520 Equipment ~ Office Furniture 116,761 54,400 54,400 54,400 26,100
TOTALS $433,677 $533,100 $543,858 $498,200 $519,900
12/09/02
Filename: n\fa\jan\\03budget\pool
-93-
DEPARTMENT/DIVISIONBUREAU: Department of Service
Division of Recreation Services
Pool
BUDGET SUMMARY:
• Account 2110 and 2120 reflect the allocation noted under Notes and Adjustments.
• Account 2112 provides funding for the seasonal staff salaries.
• Account 2310 provides funding for electric, natural gas, and water and sewer services.
• Account 2320 provides funding for the monthly charges associated with the pay phone located at the
pool, a Nextel phone, and local and long-distance telephone charges.
• Account 2390 provides funding for routine water lab testing fees.
• Account 2420 includes funding for replacement of exterior signage, first aid supplies for a new first
aid room, and cleaning supplies.
• Account 2424 includes funding for chlorine and other pool chemicals.
• Account 2426 provides funds for swim team supplies such as trophies and other program supplies
associated with outdoor swim lessons and other swim programs.
• Account 2430 includes funding for miscellaneous repairs to the spray park, plumbing, baby pool, deck
and concession stand.
• Account 2520 provides funding to replace lounge chairs and umbrellas for the concession area. Other
planned purchases include swim team clocks, lane line reels, and a keyless entry system.
Pool -94- l 2/09/02
This Page Left Blank Intentionally.
ta`6't f1F t)I'rE.l
DEPARTMENT/DIVISION/BUREAU: Permissive Tax Fund
STATEMENT OF FUNCTIONS:
Funds are received from the County $5.00 Motor Vehicle License Tax Fund as individual projects are
approved by the Franklin County Engineer's Office and Franklin County Commissioners. Projects must be for
roadway construction or improvements. Funds are also received from legislation approved by Franklin and
Delaware Counties to increase license registration fees in two $5.00 increments. The Cityreceives 50%ofthe
first $5.00 increment .The revenue received can only be spent on roads and bridges.
NOTES AND ADJUSTMENTS:
PermTax -95- l 2/09/02
2003 BUDGET -CITY OF DUBLIN, OHIO
2002
FUND: PERMISSIVE TAX 2001 2002 Revised 2002 2003
Capitallmprovements Actual Budget Budget Estimate Budget
216-03-12-780
CAPITAL OUTLAY
2550 Street Construction $500,000 $0 $0 $0 $0
12/09/02
Filename:n\fa\jan\03budget\permtax
-96-
DEPARTMENT/DIVISION/BUREAU: Permissive Tax Fund
BUDGET SUMMARY:
• No expenditures are currently anticipated in this fund for 2002 or for 2003.
PermTax -97- 12/09/02
This Page Left Blank Intentionally.
t~i7"1~ ~F t)i I~T,I\
DEPARTMENTlDIVISION/BUREAU: Department of Administrative Services
Division of Community Relations
STATEMENT OF FUNCTIONS:
75% of the hotel/motel tax revenues are credited to Hotel/Motel Tax Fund in accordance with City Ordinance
No. 133-87. The remaining 25% is distributed to the Dublin Convention and Visitors Bureau. From the
Hotel/Motel Tax Fund, the City allocates 25% of the total revenue to the Dublin Arts Council (DAC), up to a
maximum as specified in a lease agreement executed for the DAC's use of a City owned facility. Funds may
be distributed to other organizations through City Council review of submitted hotel/motel tax applications.
City sponsored projects/events maybe approved through the normal budget process. For 2003, these include
special projects related to St. Patrick's Day, Fourth of July, Irish Festival and Holly Days in Dublin. Also
added in 2003 is the Halloween "Spooktacular" formerly coordinated by Recreation Services.
City-sponsored events are coordinated by the Division of Community Relations. The Division plans and
coordinates special events designed to promote the City of Dublin, enhance the City's appeal to the general
public, and stimulate visitors interest and resident participation.
OBJECTIVES AND ACTIVITIES:
• To administer City-sponsored events held within the City.
• To establish, develop, and cultivate effective relations among the City, various community
organizations, and sponsors involved in the special events planning and coordination process.
• To secure cash support for City of Dublin's events by creating mutually beneficial partnerships with
local, regional and national corporations.
• To secure in-kind donations of goods and services to reduce expenses.
• To promote events through the use of media sponsors and press relations.
• To promote events through the placement of cost-effective advertising and promotions.
• To coordinate the planning, staffing and allocation of resources of various divisions to support City-
sponsored events.
• To develop layout, maps, and logistics of City-sponsored events.
• To work with various divisions within the City to ensure the safety and comfort of visitors to events.
• To serve on the Board of Trustees of the Dublin Convention and Visitors Bureau as an ex-officio
member.
PERSONNEL DATA 2002 2003
POSITION TITLE CURRENT NUMBER ADOPTED
Community Relations Specialist 3 3
TOTAL
3 3
NOTES AND ADJUSTMENTS:
As noted in the General Fund, the Director of Community Relations, the Administrative Secretary and the
Clerical Specialist II positions are allocated 50% to this budget.
Numerous temporary employees are used throughout the year to staff City sponsored special events.
SpEvents -98- l 2/09/02
2003 BUDGET -CITY OF DUBLIN, OHIO
FUND: HOTEUMOTEL TAX 2002
Department of Administrative Services 2001 2002 Revised 2002 2003
Division of Community Relations Actual Bud et Budget Estimate Budget
217-01-13-740
PERSONAL SERVICES
2110 Salaries & Wages $184,735 $205,800 $205,800 $213,000 $235,900
2111 Overtime Wages 1,782 4,300 4,300 6,000 4,500
2112 Other Wages 15,534 25,400 25,400 38,100 35,100
2120 Employee Benefits 51,648 63,300 68,300 74,000 96,450
2140 Uniforms & Clothing 0 1,000 1,000 1,800 1,000
253,699 299,800 304,800 332,900 372,950
OTHER EXPENSES
2201 Conferences/Mileage 6,877 8,600 12,285 12,300 7,600
2211 Meeting Expenses 1,228 1,800 2,017 2,050 2,750
2320 Communications 10,075 11,700 14,158 3,900 12,000
2349 Other Professional Services 869,767 939,800 968,215 960,000 1,011,600
2370 Advertising 66,526 64,000 69,948 75,000 69,000
2380 Printing 40,321 47,900 55,327 43,000 50,450
2390 Misc Contractual Services 0 0 4,000 9,000 300
2391 Memberships & Subscriptions 1,435 2,400 2,400 2,050 2,400
2410 Office Supplies 4,581 13,000 13,440 4,500 12,000
2420 Operating Supplies 154,109 197,700 196,560 160,000 207,250
2440 Small Tools & Minor Equipment 5,595 7,400 10,400 6,000 12,000
2812 Special Projects/Programs 0 0 0 0 25,000
2813 Promotional Programs 2,132 5,500 5,750 3,900 5,500
2815 Volunteer Program 11,361 26,700 28,200 19,000 32,300
2910 Refunds 765 0 0 750 0
1,174,772 1,326,500 1,382,700 1,301,450 1,450,150
CAPITAL OUTLAY
2520 Equipment & Office Furniture 951 0 1,500 1,500 0
S UB-TOTALS 1,429,422 1,626,300 1,689,000 1,635,850 1,823,100 _
Department of Finance
Division of Taxation
217-02-11-740
OTHER EXPENSES
2814 Grants/City Sponsored Projects 0 0 0 0 0
2821 Grants/Community Organizations 39,035 150,000 232,379 232,400 75,000
2822 Grants/DAC 482,197 454,200 454,200 448,600 463,300
2823 Grants/DCVB 80,000 80,000 80,000 80,000 80,000
2824 Grants/DCVB Reimbursement 28,000 0 0 0 0
629,232 684,200 766,579 761,000 618,300
CAPITAL OUTLAY
2510 Land & Land Improvements 0 0 0 0 0
2790 Transfers 243,520 176,000 176,000 176,000 172,770
243,520 176,000 176,000 176,000 172,770
TOTALS $2,302,174 $2,486,500 $2,631,579 $2,572,850 $2,614,170
12/09!02
Filename:n\fa\jan\03budget\spevents -gg-
DEPARTMENT/DIVISION/BUREAU: Department of Administrative Services
Division of Community Relations
BUDGET SUMMARY:
217-01-13-740
• Account 2211 provides funding for internal working luncheons, special events committee luncheons/dinners
and external business luncheon meetings.
• Account 2320 includes funding for Irish Festival bulk mailings, courier services and Irish Festival on-site
phone service.
• Account 2349 includes professional services for City sponsored events: St. Patrick's Day, 4th of July,
Dublin Irish Festival and Holly Days. These expenses include consulting fees for photography and graphic
design; entertainment and activities including fireworks, exhibitors and musicians; sound and electrical
professionals; and logistical rentals including tents, generators, ice trucks, port-a johns, stage and lights,
tables and chairs, shuttle service, radios, golf carts and other rental equipment. A significant amount of
these expenditures is off-set by revenue.
• Account 2370 includes funds for advertising special events in local, regional and national publications to
attract visitors and overnight guests.
• Account 2380 includes funds for fliers, brochures, invitations, postcards, tickets, coupons, and maps for
City sponsored events.
• Account 2420 includes funding for float decorations, awards, decorations, prizes, crafts, table coverings, t-
shirtsfor sponsors and 5-K runners, and alcohol and soda for the Dublin Irish Festival. Beverage expenses
will be off-set by revenue.
• Account 2440 provides for the purchase of "people misters", cooling systems to be used at
outdoor summer events.
• Account 2812 provides funding for the Halloween "Spooktacular." This event, formerly managed
by Recreation Services, will be coordinated as a City special event beginning in 2003.
• Account 2815 includes funding for volunteer programs, primarily part of the DIF. Budgeted items
include t-shirts for all events, printing, shuttles, and hospitality.
217-02-11-740
• Account 2821 is an allocation for grants to community organizations in accordance with the Hotel/Motel
Grant Application Guidelines.
• Account 2822 provides funding for distribution with the Dublin Arts Council in accordance with the lease
agreement executed for 7125 Riverside Drive.
• Account 2823 provides funding for the grant awarded to the Dublin Convention and Visitors Bureau as
authorized by Ordinance No. 109-00.
• Account 2790 transfers funding for debt service associated with the acquisition and renovation of 7125
Riverside Drive.
SpEvents -100- 12/09/02
This Page Left Blank Intentionally.
DEPARTMENT/DIVISIONBUREAU: Department of Safety
Division of Police
Ordinance 96-90 authorized the establishment of the Enforcement and Education Fund. Revenues in this fund
are derived from fines received in accordance with Section 4511.99 of the Ohio Revised Code. This fund is to
be used by the Division of Police to pay those costs it incurs in enforcing Section 4511. l 9 of the Ohio Revised
Code, in educating the public of laws governing the operation of a motor vehicle while under the influence of
alcohol, the dangers of operating a motor vehicle while under the influence of alcohol and other information
relating to the operating of a motor vehicle and the consumption of alcoholic beverages.
NOTES AND ADJUSTMENTS:
Ed/Enf -101- 12/09/02
2003 BUDGET -CITY OF DUBLIN, OHIO
FUND: EDUCATION AND ENFORCEMENT 2002
Department of Safety 2001 2002 Revised 2002 2003
Division of Police Actual Budget Budget Estimate Budget
218-08-10-750
OTHER EXPENSES
2201 Conferences/Mileage $0 $0 $0 $0 $0
2391 Membership & Subscriptions 0 0 0 0 0
2410 Office Supplies 0 0 0 0 0
2420 Operating Supplies 0 0 0 0 0
2910 Refunds 0 0 0 0 0
0 0 0 0 0
CAPITAL OUTLAY
2520 Equipment and Office Furniture 0 3,000 3,000 0 0
TOTALS $0 $3,000 $3,000 $0 $0
12!09/02
Filename:n\fa\jan\03budget\edenf
-102-
DEPARTMENT/DIVISION/BUREAU: Department of Safety
Division of Police
STATEMENT OF FUNCTIONS:
Ordinance 94-90 authorized the establishment of the Law Enforcement Trust Fund. Revenues in the fund are
derived from contraband property seizures in accordance with Section 2933.43 of the Ohio Revised Code. This
fund is to be used to pay the costs of prolonged or complex investigations or prosecutions, to provide
reasonable technical training or expertise, to provide matching funds to obtain federal grants to aid law
enforcement, or for other law enforcement purposes that City Council determines to be appropriate.
NOTES AND ADJUSTMENTS:
LawEnf -103- 12/09/02
2003 BUDGET -CITY OF DUBLIN, OHIO
FUND: LAW ENFORCEMENT TRUST 2002
Department of Safety 2001 2002 Revised 2002 2003
Division of Police Actual Budget Budget Estimate Bud et
219-08-10-750
OTHER EXPENSES
2320 Communications $0 $0 $0 $0 $0
2330 Rents/Leases 0 10,000 10,000 10,000 10,000
2391 Membership & Subscriptions 0 0 0 0 0
2410 Office Supplies 0 0 0 0 0
2420 Operating Supplies 0 0 0 0 20,000
2910 Refunds 0 0 0 0 0
0 10,000 10,000 10,000 30,000
CAPITAL OUTLAY
2520 Equipment and Office Furniture 0 5,000 5,000 0 10,000
TOTALS $0 $15,000 $15,000 $10,000 $40,000
12/09/02
Filename:nlfa\jan103budget\lawenf
-104-
DEPARTMENT/DIVISIONBUREAU: Department of Safety
Division of Police
BUDGET SUMMARY:
• Account 2330 provides for the lease and rental of undercover vehicles used in drug investigations.
Surveillance and other covert operations.
• Account 2420 provides for the increased number of drug investigations to purchase contraband and
pay informants.
• Account 2520 provides for the purchase of additional equipment to aid in these investigative efforts.
LawEnf -105- 12/09/02
This Page Left Blank Intentionally.
(7Tl- fIF 111 Rf:iti
DEPARTMENT/DIVISIONBUREAU: Department of Administrative Services
Division of Court Services
STATEMENT OF FUNCTIONS:
Ordinance 41-93 authorized the establishment of the Mayor's Court Computer Fund. Revenues in this fund are
derived from fees received in accordance with Substitute Senate Bill 246. This fund is to be used by the
Division of Court Services to pay those costs it incurs for any operational costs and/or any subsequent updates
for the court computer. The City currently assesses a fee of five dollars ($5.00) per case; however, Substitute
Senate Bi11246 allowed the fee to be set as high as ten dollars ($10.00).
Computer -106-
12/09/02
2003 BUDGET -CITY OF DUBLIN, OHIO
FUND: MAYOR'S COURT COMPUTER 2002
Department of Administrative Services 2001 2002 Revised 2002 2003
Division of Court Services Actual Budget Budget Estimate Budget
221-01-14-710
OTHER EXPENSES
2201 Conferences/Mileage $0 $500 $500 $0 $500
2351 Maintenance of Equipment 2,793 8,000 8,213 5,650 8,000
2410 Office Supplies 178 500 500 200 500
2420 Operating Supplies 0 250 250 0 0
2,971 9,250 9,463 5,850 9,000
CAPITAL OUTLAY
2520 Equipment and Office Furniture 2,450 5,500 12,239 8,200 22,000
TOTALS $5,421 $14,750 $21,702 $14,050 $31,000
12/09/02
Filename:n\fa\jan\03budget\computer
-107-
DEPARTMENT/DIVISION/BUREAU: Department Administrative Services
Division of Court Services
BUDGET SUMMARY:
• Account 2201 includes funding for computer related training for the Division of Court Services.
• Account 2351 includes funding for computer hardware maintenance fees and other computer related
equipment as the need arises.
• Account 2520 includes funding for probation program software.
Computer -108- 12/09/02
This Page Left Blank Intentionally.
t:ar'~ Erg rrt'P,r,t
DEPARTMENT/DIVISION/BUREAU: General Obligation Debt Service
STATEMENT OF FUNCTIONS:
These funds reflect the cost of paying the principal and interest on various outstanding bond and note issues.
Sources of funding include property taxes and transfers from the General Fund, Capital Improvements Tax
Fund and various Tax Increment Financing Funds.
NOTES AND ADJUSTMENTS:
Budget requests for debt service payments reflect debt service obligation for both long-term and short-term
debt issued by the City. The debt service payments for Water Fund and Sewer Fund obligation are no longer
reflected in the General Obligation Debt Service Fund. They are budgeted as debt service payments directly in
the Water and Sewer Funds instead of transferring the money to the Genera] Obligation Debt Service Fund
and reflecting the debt payments in that Fund. The 2003 Operating Budget includes principal and interest
payments for the bonds that will be issued sometime in 2003 for the new outdoor pool. Actual payments may
vary based on interest rates received when the bonds are issued.
Debt -109- 12/09/02
2003 BUDGET -CITY OF DUBLIN, OHIO
FUNDS: GENERAL OBLIGATION AND SPECIAL 2002
ASSESSMENT DEBT SERVICE 2001 2002 Revised 2002 2003
Department of Finance Actual Budget Bud et Estimate Bud et
GENERAL OBLIGATION DEBT SERVICE
310-02-10-790
DEBT SERVICE
2301 County Auditors' Deductions $268 $400 $400 $300 $300
2601 Debt Issuance Costs $0 $0 $20,600 $20,600 $19,800
2610 Principal-Water 313,879 301,900 301,900 301,950 301,950
2611 Principal-Parks Programs 230,733 245,100 245,100 245,150 250,150
2612 Principal-Transportation 1,871,684 2,194,300 2,194,300 2,194,350 2,148,950
2613 Principal-Lands and Buildings 1,317,193 1,465,900 1,465,900 1,501,000 1,542,000
2614 Principal-Sewer 124,511 118,600 118,600 118,600 123,600
2620 Interest-Water 116,900 101,700 101,700 101,650 86,900
2621 Interest-Parks Programs 222,641 213,600 213,600 213,600 203,700
2622 Interest-Transportation 1,936,602 2,051,200 2,051,200 2,101,800 1,931,800
2623 Interest-Lands and Buildings 750,091 988,000 988,000 854,900 781,700
2624 Interest-Sewer 53,329 48,300 48,300 48,300 43,550
2791 Advances 0 0 0 4,400 4,706
TOTALS $6,937,831 $7,729,000 $7,749,600 $7,706,600 $7,439,106
SPECIAL ASSESSMENT DEBT SERVICE
320-02-10-790
DEBT SERVICE
2301 County Auditors' Deductions $95 $500 $500 $0 $0
2610 Principal-Water and Sewer 25,000 5,000 5,000 5,000 5,000
2620 Interest-Water and Sewer 4,756 2,300 2,300 2,250 1,900
TOTALS $29,851 $7,800 $7,800 $7,250 $6,900
SPECIAL ASSESSMENT DEBT SERVICE
321-02-10-790
DEBT SERVICE
2301 County Auditors' Deductions $511 $500 $500 $50 $0
2612 Principal-Transportation 55,000 60,000 60,000 60,000 60,000
2622 Interest-Transportation 65,255 62,000 62,000 61,750 59,000
TOTALS $120,766 $122,500 $122,500 $121,800 $119,000
SPECIAL ASSESSMENT DEBT SERVICE
322-02-10-790
DEBT SERVICE
2612 Principal-Transportation $0 $47,000 $47,000 $60,000 $65,000
2622 Interest-Transportation 0 86,700 86,700 74,047 68,000
TOTALS $0 $133,700 $133,700 $134,047 $133,000
12/09/02
Filename:n\fa\jan103budget\debt
-110-
DEPARTMENT/DIVISIONBUREAU: General Capital Improvements
STATEMENT OF FUNCTIONS:
This fund was created by City Council and has as its express purposes: the purchase of equipment, apparatus,
property, construction of buildings, structures, roads and other public improvements as needed. City income
tax collections are directly credited to this fund each year in accordance with Ordinance No. 17-87. Additional
revenue is provided by transfers from the General Fund and interest income.
NOTES AND ADJUSTMENTS:
In accordance with State requirements, separate funds will be established when notes bonds are issued for
specific projects and the associated expenditures will also be assigned to that fund.
Funding is based on the 2003-2007 Capital Improvements Program.
CIP -111- 12/09/02
2003 BUDGET -CITY OF DUBLIN, OHIO
2002
FUND: CAPITAL IMPROVEMENT TAX 2001 2002 Revised 2002 2003
Actual Budget Budget Estimate Budget
401-03-14-780
CAPITAL OUTLAY
2510 Land and Land Improvements $393,200 $885,000 $1,250,530 $1,275,530 $500,000
2511 Park and Bikeway Improvements 2,140,944 2,377,000 3,603,876 2,760,000 2,000,000
2522 Police Capital Equipment 214,657 62,000 302,435 360,000 232,000
2523 City Maintenance Equipment 740,396 2,076,000 3,315,186 2,774,000 2,142,000
2550 Transportation Projects 4,836,889 10,311,000 11,743,453 10,020,000 7,173,000
2551 New Street Construction -16,201 0 0 7,401 0
2562 Storm Sewer Improvements 349,658 935,000 1,279,663 1,374,000 3,153,000
2571 Computer hardware/software 811,304 1,300,000 2,026,272 1,329,000 870,000
2572 Building repairs and renovations 218,337 794,000 849,338 794,000 253,000
2573 Utility burial 19,762 0 68,731 0 400,000
2579 Other Projects 68,328 250,000 346,021 346,000 0
2599 Contingencies 47,330 175,000 189,800 175,000 200,000
9,824,604 19,165,000 24,975,305 21,214,931 16,923,000
OTHER EXPENSES
2790 Transfers 14,239,003 5,020,500 5,103,857 4,749,544 7,112,750
2791 Advances (1) 4,200,000 310,000 0 310,000 372,000
TOTALS $28,263,607 $24,495,500 $30,079,162 $26,274,475 $24,407,750
(1) Advances are not required to be budgeted. The advance is reflected in the budget for cash flow purposes.
12/09/02
Filename:nlfa\jan\03budget\cip
-112-
2003 BUDGET-CITY OF DUBLIN, OHIO
FUND: CAPITAL IMPROVEMENT TAX
Department of Development
401-03-14-780
CAPITAL OUTLAY
2510 Land and Land Improvements
Land Acquisition $500,000
$500,000
2511 Park and Bikeway Improvements
Park renovations/improvements 212,000
Sandy Corners Park 65,000
Shawan Falls/Indian Run Walk 536,000
Outdoor pool concession/storage 257,000
Coventry Woods Park 90,000
Westbury Park 175,000
Scioto Park renovation 170,000
Darree Fields development 355,000
N.E. Quad Park development 140,000
2,000,000
2522 Police Capital Equipment
Automated phone survey/response system 60,000
Motorcycle replacements 47,000
PC based range operation system 50,000
Avery Road tower site generator 75,000
232,000
2523 City Maintenance Capital Projects
Fleet management program-replacements 711,000
Fleet management program-additions 396,000
Fleet management program-equipment 555,000
Service Center expansion/improvements 480,000
2,142,000
2550 Transportation Projects
Annual street maintenance program 1,500,000
Annual ditch enclosure program 75,000
Annual bikeway maintenance 30,000
Bikeway connections/additions 200,000
Traffic Calming 100,000
Dublin Road bike path 745,000
Right in/out lane for Dublin Arts Facility 50,000
Major Investment Study (I-270/US 33/SR161) 135,000
Pedestrian crosswalk-Sr161 & School Drive 125,000
Signalization-Brand Road/Dublin Road 525,000
Signalization-Memorial Dr/Dublin Road 100,000
Southwest area traffic improvements 838,000
Avery Road widening-Shier Rings to Tuttle Crossing 750,000
12/09/02
Filename:n\fa\jan\03budget\capimp03 -113-
2003 BUDGET-CITY OF DUBLIN, OHIO
FUND: CAPITAL IMPROVEMENT TAX
Department of Development
2550 Transportation Projects continued)
Emerald Pkwy-Sawmill Rd to Hard Rd 2,000,000
7,173,000
2562 Stormwater Improvements
Stormwater management program 505,000
Historic Dublin stormwater improvements 2,648,000
3,153,000
2570 Other Projects ~ Equipment
2571 Computer hardware/software 870,000
2572 Building repairs and renovations 253,000
2573 Utility burial 400,000
1,523,000
2599 Contingencies 200,000
200,000
2710 Transfers/Advances
Debt Service 5,062,750
Community Swimming Pool 2,000,000
S.R.161-Dale to Sawmill 50,000
Rings/Frantz TIF Fund-Signalization of Rings Rd 372,000
7,484,750
TOTAL
$24,407,750
12!09/02
Filename:nlfa\jan\03budget\capimp03
-114-
DEPARTMENT/DIVISION/BUREAU: Parkland Acquisition Fund
STATEMENT OF FUNCTIONS:
Chapter 152 of the Codified Ordinances of Dublin provides for the payment of fees in lieu of parkland
dedication. These fees are credited to the parkland Acquisition Fund for the purpose of acquiring
recreational facility sites, open space and/or parkland. As part of the annual operating budget process, the
City also appropriates approximately two percent of the total Capital Improvements Tax Fund budget to be
transferred to this fund.
NOTES AND ADJUSTMENTS:
Funding programmed for 2003 is based on the 2003-2007 Capital Improvements Program. One of City
Council's goals for 2001 was to identify a process to set aside additional funds to preserve undeveloped land.
As a means of accomplishing this goal, the City's "inside millage" from property taxes are credited to the
Parkland Acquisition Fund.
ParkAcq -115- 12/09/02
2003 BUDGET -CITY OF DUBLIN, OHIO
2002
FUND: PARKLAND ACQUISITION 2001 2002 Revised 2002 2003
FUND Actual Budget Budget Estimate Budget
402-02-21-710(Miscellaneous)
OTHER EXPENSES
2301 County Auditor Deductions $21,250 $24,100 $24,100 $26,050 $26,000
402-02-10-780
OTHER EXPENSES
2349 Other Professional Services 22,750 0 30,000 35,700 25,000
CAPITAL OUTLAY
2510 Land and Land Improvements 6,383,828 3,017,000 3,009,150 2,274,300 2,125,000
2910 Refunds 0 0 0 0 0
6,383,828 3,017,000 3,009,150 2,274,300 2,125,000
402-03-14-810
.TRANSFERS
2790 Transfers 246,022 257,100 257,100 257,113 257,513
TOTALS $6,673,850 $3,298,200 $3,320,350 $2,593,163 $2,433,513
12/09/02
Filename:n\fa\jan\03budget\parkacq
-116-
DEPARTMENT/DIVISION/BUREAU: Department of Service
Division of Streets and Utilities
Water Maintenance
STATEMENT OF FUNCTIONS:
This work program is under the joint supervision of the Director of Service, the Director of Streets and
Utilities, the Director of Development and the Director of Engineering. Under this work program falls the
budgeting and fiscal control function, planning and design of all new construction and improvements of the
water distribution system which is tied to the City of Columbus system under a service contract. The
Administration works in cooperation with architects, engineers, consultants, and builders and developers in
planning improvements to the Dublin portion of the system.
The hydrant maintenance program is the direct responsibility of the Director of Streets and Utilities.
OBJECTIVES AND ACTIVITIES:
• Continue the ongoing hydrant maintenance program in-house with a significant cost savings.
• Sand blast hydrants for repainting and continue the ongoing maintenance of hydrants.
• Locate all watch valves.
PERSONNEL DATA 2002 2003
POSITION TITLE CURRENT NUMBER ADOPTED
Maintenance Worker 1 1
Seasonal Maintenance Worker 2 3
TOTAL 3 4
NOTES AND ADJUSTMENTS:
Thirty percent (30%) of the Maintenance Supervisor position reflected in the Sewer Fund is allocated to this
budget. A Crew Leader is also charged to this budget based on actual time worked in this area. An Assistant
City Engineer position reflected in the Division of Engineering's budget is allocated 20% to the Water Fund.
Water -117- 12/09/02
2003 BUDGET -CITY OF DUBLIN, OHIO
FUND: WATER 2002
Department of Service 2001 2002 Revised 2002 2003
Water Maintenance Actual Budget Budget Estimate Budget
610-06-32-730
PERSONAL SERVICES
2110 Salaries/Wages $41,663 $56,700 $56,700 $48,200 $59,000
2111 Overtime Wages 2,055 3,000 3,000 2,200 3,000
2112 Other Wages 4,880 30,300 30,300 13,500 35,300
2120 Employee Benefits 14,715 28,300 33,100 22,950 32,450
2140 Uniforms & Clothing 1,179 3,650 4,688 3,700 5,750
64,492 121,950 127,788 90,550 135,500
OTHER EXPENSES
2201 Conferences/Mileage 0 1,400 1,400 100 2,100
2303 Hydrant Maintenance & Repair 49,842 52,500 64,694 61,400 53,800
2310 Utilities 55,084 75,000 84,887 59,000 80,000
2320 Communications 485 500 640 500 600
2349 Other Professional Services 0 0 0 0 0
2351 Maintenance of Equipment 14,583 40,000 41,115 14,500 10,000
2420 Operating Supplies 6,229 14,500 30,496 29,850 62,500
2440 Small Tools & Minor Equipment 360 6,000 8,000 0 6,000
2910 Refunds 10,808 5,000 5,000 3,000 3,000
137,391 194,900 236,232 168,350 218,000
CAPITAL OUTLAY
2520 Equipment 5,985 5,000 5,000 5,000 2,000
2561 Water System Improvements 0 0 19,366 0 0
5,985 5,000 24,366 5,000 2,000
TOTALS $207,868 $321,850 $388,386 $263,900 $355,500
Department of Finance
Division of Accounting and Auditing
610-02-10-790
DEBT SERVICE
2610 Principal 180,000 190,000 190,000 190,000 195,000
2620 Interest 212,978 201,000 201,000 200,600 189,550
610-02-10-810
TRANSFERS
2790 Transfers 639,187 0 0 0 0
TOTALS $1,032,165 $391,000 $391,000 $390,600 $384,550
12/09/02
Filename:n\faljan\03budgetlwater -118-
DEPARTMENT/DIVISION/BUREAU: Department of Service
Division of Streets and Utilities
Water Maintenance
BUDGET SUMMARY:
610-06-32-730
• Account 2110 and 2120 include funding for the positions reflected in the Personnel Data and the
allocations for Streets and Utilities employees identified under Notes and Adjustments.
• Account 2112 includes funding for the Seasonal Maintenance Workers.
• Account 2303 provides funding for the contract with Washington Townships to service the City's
hydrants and for emergency repairs.
• Account 2310 provides funding for utility costs related to the operation of the water system.
• Account 2351 includes funding for hydrant replacement parts and rising cost of parts.
• Account 2420 includes funding for repainting, installation of glass beads, and rising material costs.
• Account 2520 includes equipment and technology updates.
610-02-10-790
• Accounts 2610 and 2620 provide funding for debt service obligations for the 1985 Avery Road
Waterline bond issue and the Rings Road/Blazer Parkway Water Tower bond issue.
Water -119- 12/09/02
2003 BUDGET -CITY OF DUBLIN, OHIO
FUND: WATER 2002
Department of Development 2001 2002 Revised 2002 2003
Division of Engineering Actual Budget Budget Estimate Budget
610-03-12-730
PERSONAL SERVICES
2110 Salaries & Wages $11,942 $12,500 $12,500 $12,100 $13,200
2120 Employee Benefits 3,707 3,800 4,600 4,500 4,900
15,649 16,300 17,100 16,600 18,100
OTHER EXPENSES
2349 Professional Services 155,199 50,000 66,164 22,000 50,000
2351 Maint. of Equipment 0 500 500 0 500
155,199 50,500 66,664 22,000 50,500
CAPITAL OUTLAY
2520 Equipment & Furniture 0 0 0 0 0
2561 Water System Improvements 1,642,051 50,000 494,616 450,000 528,000
1,642,051 50,000 494,616 450,000 528,000
TOTALS $1,812,899 $116,800 $578,380 $488,600 $596,600
12/09/02
Filename:n\fa\jan103budget\water
-120-
DEPARTMENT/DIVISION/BUREAU: Department of Development
Division of Engineering
Water Maintenance
Budget Summary:
• Account 2110 and 2120 provide funding for the allocation for the Assistant City Engineer position.
• Account 2349 provides funding to maintain the computer modeling program developed during the
Community Plan process. This program is used to track water pressure and identify system needs.
• Account 2561 provides funding as identified in the 2003-2007 CIP to include water line over-sizing and
waterline extension to Dublin Jerome High School, and for waterline extension to Avery Road, Cara Road,
and Cara Court if that project is authorized by City Council.
Water -121- 12/09/02
This Page Left Blank Intentionally.
DEPARTMENT/DIVISION/BUREAU: Departments of Development and Service
Divisions of Engineering and Streets and Utilities
Sewer Maintenance
STATEMENT OF FUNCTIONS:
This work program is under the joint supervision of the Director of Service, the Director of Streets and
Utilities, the Director of Development and the Director of Engineering. This work program includes the
budgeting and fiscal control function, planning and design of all new construction, improvements and removal
of infiltration and inflow sources. The Division of Streets and Utilities is responsible for the execution of
maintenance on the entire sanitary sewer system. The Division also conducts inspection of lines and collects
data on the system for use by the Division of Engineering. The Division of Engineering analyzes system data
to estimate amounts of extraneous flow to be eliminated, recommends the repair and work program and new
construction to be performed. The City staff works in cooperation with homeowners, engineers, consultants,
builders, and developers, OEPA, and with the City of Columbus which provides wastewater treatment and a
service contract.
OBJECTIVES AND ACTIVITIES:
• To minimize infiltration and inflow in both the public and private portions of the sanitary sewer
system.
• To assess condition of subsurface infrastructure underlying streets which are programmed for
resurfacing in order that repairs be made as part of the street resurfacing program.
• To provide a safe ~,~~ork environment for all employees and ensure the safety of the public.
• To update the computer modeling program for the sewerage system.
PERSONNEL DATA 2002 2003
POSITION TITLE CURRENT NUMBER ADOPTED
Engineering Project Inspector 1 1
Maintenance Supervisor 1 1
Maintenance Crew Leader 1 1
Maintenance Worker 7 7
TOTAL 10 10
NOTES AND ADJUSTMENTS:
The Maintenance Supervisor position is allocated 50% to this budget, 30% to the Water Fund and 20% to the
Street fund. An Assistant City Engineer position reflected in the Division of Engineering's budget is allocated
50% to the Sewer Fund.
Sewer -122- 12/09/02
2003 BUDGET -CITY OF DUBLIN, OHIO
FUND: SEWER 2002
Department of Service 2001 2002 Revised 2002 2003
Streets & Utilities Actual Budget Budget Estimate Budget
620-06-32-730
PERSONAL SERVICES
2110 Salaries & Wages $217,171 $274,000 $274,000 $246,000 $327,100
2111 Overtime Wages 18,080 30,000 30,000 23,200 30,000
2112 Other Wages 3,957 5,000 5,000 0 5,000
2120 Employee Benefits 91,003 108,400 128,500 108,400 173,700
2140 Uniforms & Clothing 8,375 7,100 10,500 8,500 5,900
338,586 424,500 448,000 386,100 541,700
OTHER EXPENSES
2201 Conferences/Mileage 2,968 12,500 12,500 4,000 11,000
2310 Utilities 145 1,000 1,343 550 600
2320 Communications 2,785 4,000 4,318 1,000 1,350
2330 Rents/Leases 0 0 0 0 0
2349 Other Professional Services 35,482 150,000 145,115 29,950 150,000
2351 Maint. of Equipment & Facilities 1,679 5,500 5,500 2,000 7,200
2390 Misc. Contractual Services 26,749 30,000 40,664 40,700 30,000
2410 Office Supplies 0 4,000 8,000 5,200 4,000
2420 Operating Supplies 29,667 14,100 15,570 6,000 14,100
2430 Repair and Maintenance 40,472 200,000 202,635 3,000 200,000
2440 Small Tools & Minor Equipment 5,934 13,800 13,800 5,000 9,100
2910 Refunds 7,950 10,000 10,000 8,000 7,000
153,831 444,900 459,445 105,400 434,350
CAPITAL OUTLAY
2510 Land and Land Improvements 0 0 0 0 0
2520 Equipment 233,759 5,000 148,065 244,150 12,500
2563 Sanitary Sewer Improvements 7,394 0 75,900 0 0
241,153 5,000 223,965 244,150 12,500
TOTALS $733,570 $874,400 $1,131,410 $735,650 $988,550
Department of Finance
Division of Accounting and Auditing
620-02-10-790
DEBT SERVICE
2614 Principal 711,497 742,300 742,300 742,300 774,400
2624 Interest 765,834 735,100 735,100 735,100 703,000
620-02-30-810
TRANSFERS
2790 Transfers 0 0 0 0 0
TOTALS $1,477,331 $1,477,400 $1,477,400 $1,477,400 $1,477,400
12/09/02
Filename:nlfaljan\03budgetlsewer -123_
DEPARTMENT/DIVISION/BUREAU: Department of Service
Division of Streets and Utilities
Sewer Maintenance
BUDGET SUMMARY:
620-0622-740
• Account 2110 and 2120 include funding for the positions reflected in the Personnel Data and the allocations
for Streets & Utilities employees identified under Notes and Adjustments.
• Account 2201 includes funding for the training of personnel in accordance with OSHA requirements.
• Account 2349 includes funding for services related to televising and cleaning the sewer system.
• Account 2430 is an allocation for repair to sewer lines and maintenance of equipment.
• Account 2520 provides funding for a gas detector replacement and other field equipment.
620-0210-790
• Accounts 2614 and 2624 provide funding for debt service obligations related to the Upper Scioto West
Branch Interceptor.
Sewer -124- 12/09/02
2003 BUDGET -CITY OF DUBLIN, OHIO
FUND: SEWER 2002
Department of Development 2001 2002 Revised 2002 2003
Division of Engineering Actual Budget Budget Estimate Budget
620-03-12-730
PERSONAL SERVICES
2110 Salaries & Wages $75,950 $79,800 $79,800 $76,700 $83,400
2111 Overtime Wages 1,260 2,000 2,000 100 0
2120 Benefits 24,572 25,600 29,300 28,700 33,700
2140 Uniforms 0 500 500 0 500
101,782 107,900 111,600 105,500 117,600
OTHER EXPENSES
2201 Conferences/Mileage 220 2,100 2,400 2,400 2,000
2320 Communications 0 500 500 0 0
2330 Rents/Leases 8,000 5,000 7,000 5,000 0
2349 Other Professional Services 97,643 75,000 77,721 77,750. 75,000
2390 Misc. Contractual Services 0 5,000 5,000 0 5,000
2410 Office Supplies 161 500 500 150 500
2420 Operating Supplies 36,698 45,000 53,303 8,500 30 000
142,722 133,100 146,424 93,800 112,500
CAPITAL OUTLAY
2563 Sanitary Sewer Improvements 1,175,654 50,000 558,237 556,000 335 000
1,175,654 50,000 558,237 556,000 335,000
Totals $1,420,158 $291,000 $816,261 $755,300 $565100
12/09/02
Filename:n\fa\jan\03budgetlsewer
-125-
DEPARTMENT/DIVISION/BUREAU: Department of Development
Division of Engineering
Sewer Maintenance
Budget Summary:
• Account 2110 and 2120 provide funding for the Division of Engineering employees.
• Account 2349 provides funding to maintain the computer modeling program developed during the
Community Plan process. This program will be used to identify system improvements needed. In 2003,
modeling of the Cosgray and Cramer sanitary sewer sheds is planned.
• Account 2420 provides funding for chemicals used to mitigate odor.
• Account 2563 provides funding as identified in 2003-2007 CIP to include sanitary sewer line
oversizing, sanitary sewer extension to Dublin Jerome High School, inspection and cleaning of the 36-
inch sanitary sewer line along Dublin Road, and purchase of chemical feed odor control equipment.
Sewer -126- 12/09/02
This Page Left Blank Intentionally.
DEPARTMENT/DIVISION/BUREAU: Department of Administrative Services
Division of Community Relations
STATMENT OF FUNCTIONS:
Ordinance 11-93 authorized the establishment of the Merchandising Fund as part of the comprehensive
economic development program. Dublin merchandise is available for resale. The revenue from the sale of the
merchandise is used to purchase merchandise, as the intent of the merchandising campaign is to be self-
supporting.
Merch _ 127_
12/09/02
DEPARTMENT/DIVISIONBUREAU: Department of Administrative Services
Division of Community Relations
BUDGET SUMMARY:
• Account 2390 is an allocation for estimated sales tax payments to the State of Ohio.
• Account 2420 provides funding to buy merchandise for resale.
Merch - 129- 12/09/02
This Page Left Blank Intentionally.
Cli'1 (?i~ 111~P,t,l
DEPARTMENT/DIVISION/BUREAU: Internal Service
Employee Benefits Self-Insurance
STATEMENT OF FUNCTIONS:
The Employee Benefits Seli`-Insurance Fund has been established to account for monies received from other
funds as payment for providing medical, dental and vision benefits. The Employee Benefits Self-Insurance
Fund makes payments for services provided to employees (claims), the third party administrator(s) and for
stop-loss coverage. The budgeted amounts are based on the maximum dollar value of claims that would be
paid under the plan, third party administrator fees, and the premium for stop-loss insurance. "Premiums" are
charged to benefit accounts based on the estimated cost of coverage as determined by the third party
administrator. The Employee Benefits Self-Insurance Fund also contains funds for the Employee Health
Education & Wellness Program.
NOTES AND ADJUSTMENTS:
The monthly funding level (premiums) for 2003 is $1,161 ($13,935/year) for family coverage and $453
($5,439/year) for single coverage. The family coverage "premium" reflects a 13% increase and the single
coverage "premium" reflects a 27% increase over 2002. The variation in the rate of increase between fami]y
and single coverage reflects utilization based on actual claims paid through June 2002.
IntServ -130- 12/09/02
DEPARTMENT/DIVISIONBUREAU: Internal Service
Workers' Compensation Fund
STATEMENT OF FUNCTIONS:
The Workers' Compensation Fund has been established to cover the costs associated with the City's Workers'
Compensation coverage under a group rated plan. Funds are transferred from the General Fund to cover
premiums, claims, and third party administration fees associated with the City's Workers' Compensation
coverage.
NOTES AND ADJUSTMENTS:
The City changed from a retrospective rating plan to a group plan in 1994. This change has resulted in
significant savings with far Jess risk than in a retrospective plan. Under the retrospective rating plan, the City
incurred a risk for a period of ten years for each claim. This budget reflects estimated claims that may be
incurred as a result of participation in the retrospective rating program for the period 1989-1994 and the
estimated premiums for the group rating plan that will be paid in 2003. Only two claims remain in the
retrospective plan experience period.
Adjusted premiums are based on 2002 estimated payroll of $20.2 million.
Premiums will increase from 2002 to 2003; however, the increase is partially mitigated by a projected refund
of $58,000. In 2002, the Ohio Bureau of Workers' Compensation (BWC) applied a 75% credit to premiums.
In 2003, the BWC will credit premiums 50%. However, the BWC announced in 2002 that 2003 will be the
last year for premium discounts or credits. Increased premiums also reflects payroll growth.
IntServ -132- 12/09/02
2003 BUDGET-CITY OF DUBLIN, OHIO
2002
FUNDS: INTERNAL SERVICE FUNDS 2001 2002 Revised 2002 2003
Self-Insurance Actual Budget Budget Estimate Budget
WORKERS' COMPENSATION SELF-INSURANCE FUND
703-01-11-710
OTHER EXPENSES
2309 Third Party Administration $7,537 $12,200 $20,419 $13,900 $18,725
2363 Claims/Judgements 4,570 36,000 28,000 10,000 10,000
2364 Premiums 268,650 95,000 95,000 95,000 222,700
2390 Misc. Contractual Services 0 4,000 4,000 2,000 4,000
TOTALS $280,757 $147,200 $147,419 $120,900 $255,425
12/09/02
Filename:n\fa\jan\03budget\selfins
-133-
DEPARTMENT/DIVISION/BUREAU: Internal Service
Workers' Compensation Fund
BUDGET SUMMARY:
• Account 2364 reflects the estimated total premium to be paid to the State of Ohio Bureau of Workers'
Compensation (BWC) in 2003. However, a refund of $58,000 is anticipated from the BWC that will
reduce the actual amount of City resources needed to pay this premium.
IntServ -134- 12/09/02
This Page Left Blank Intentionally.
crr~ r,~,;~.i~~~
DEPARTMENT/DIVISION/BUREAU: Trust & Agency Funds
STATEMENT OF FUNCTIONS:
These funds reflect the cost of reimbursing developers for the cost of installing certain public improvements
(water & sewer reimbursement), for refunding permit bonding fees deposited with the City to ensure
completion of a project. A specific agency fund has been established for the collection of taxes on behalf of
the Dublin Convention & Visitor's Bureau, the collection and distribution of a building surcharge mandated by
State law and for the collection and distribution of income tax revenues that are required, by Revenue Sharing
Agreements, to be shared with the Dublin City School District.
NOTES AND ADJUSTMENTS:
Agency -135- 12/09/02
2003 BUDGET -CITY OF DUBLIN, OHIO
2002
2001 2002 Revised 2002 2003
TRUST & AGENCY FUNDS Actual Budget Budget Estimate Budget
INCOME TAX REVENUE SHARING FUND
802-02-10-710
2390 Contractual Obligation-CRAs $664,617 $900,000 $900,000 $807,700 $900,000 -
TOTALS $664,617 $900,000 $900,000 $807,700 $900,000
AGENCY FUND
805-02-10-710
2304 Sewertap Reimbursements $524,852 $400,000 $400,000 $664,100 $450,000
2307 Project Maintenance Bonds 6,985 6,400 6,400 5,000 6,400
2910 Refunds 8,477 12,000 12,000 48,000 36,000
2914 Refunds-Conditional Occupancy 278,300 250,000 250,000 266,200 275,000
2916 Refunds-BD of Bldg Standards 9,693 13,000 15,118 11,300 15,000
2917 Refunds-CRC Deposits 18,550 13,000 13,000 20,200 15,000
2918 Refunds-R-O-W 0 20,000 20,000 5,000 5,000
2919 Refunds- Theatre Admissions 999 10,000 10,000 4,100 7,500
2921 Refunds-Vendor Bonds 1,500 5,000 5,000 3,000 5,000
2923 Refunds-Washington Twp 450 500 500 3,000 3,000
TOTALS $849,806 $729,900 $732,018 $1,029,900 $817,900
DUBLIN CONVENTION AND VISITORS' BUREAU FUND
804-02-11-710
2824 Payment to Dublin Convention
& Visitors Bureau $482,197 $472,000 $472,000 $475,000 $467,000
TOTALS $482,197 $472,000 $472,000 $475,000 $467,000
12/09/02
Filename:n\faljan\03budget\agency
-136-