113-02 Ordinance RECORD OF ORDINANCES
Dayton Legal Blank, Inc. Form No. 30043
Ordinance No. 113-02 Passed 20
AN ORDINANCE ADOPTING THE 2003-2007 FIVE-YEAR CAPITAL
IMPROVEMENTS PROGRAM
WHEREAS, Section 8.03 (a) of the Dublin City Charter requires the City Manager
to prepare and submit to City Council afive-year capital program in accordance with
the annual budget calendar as authorized by City Council; and
WHEREAS, City Council has received and reviewed the Five-Year Capital
Improvements Program (CIP) for the years 2003-2007; and
WHEREAS, the CIP represents along-term financial plan which establishes
priorities, identifies project costs and phasing, identifies funding sources, and serves
as a planning document for capital improvements; and
WHEREAS, the Administration has incorporated in the attached CIl' all
modifications as requested by City Council as a result of the CIP budget workshops.
NOW, THEREFORE, BE IT ORDAINED by the Council of the City of Dublin,
State of Ohio, ~ elected members concurring:
Section 1. That the 2003-2007 Five-Year Capital Improvements Program attached as
an Exhibit be, and hereby is, approved.
Section 2. That this Ordinance shall take effect and be in force on the earliest date
permitted by law.
Passed this ~ ?O~ day of ~ 2 2
Mayor -Presiding Officer
ATTEST:
Clerk of Council
I hereby certify that copies of this
Ordinance/Resolution were posted in the
City of Dublin in accordance with Section
731.25 of the Ohio Revised Code.
i~~~
rk of Council, Dublin, Ohio
Office of the City Manager
5200 Emerald Parkway; Dublin, Ohio 43017-1006
CITY OF DUBLIN Phone: 614-410-4400; Fax: 614-410-4490 M e m O
To: Members of the Dublin City Council
From: Jane S. Brautigam, City Manager V s
Date: August 27, 2002
Initiated by: Marsha I. Grigsby, Assistant City Manager/Director of Finance j'~~
Re: Ordinance No. 113-02, An Ordinance Adopting the 2003-2007 Capital
Improvements Program
SUMMARY: The first reading of Ordinance No. 113-02 was held on August 12, 2002. After the first
reading, the administration's proposed Capital Improvements Program (CIP) for 2003-2007 was reviewed
by City Council during workshops held on August 14 and August 21. The attached worksheets have been
revised to incorporate modifications as directed by City Council. The 2003-2007 CIP document has been
prepared based on the worksheets and the information reviewed with City Council at the workshops.
RECOMMENDATION: We recommend adoption of Ordinance No. 113-02 at the second reading
on September 3, 2002.
f
T:\2002\068aRD-113-02 MEMO.doc
Office of the City Manager
5200 Emerald Parkway; Dublin, Ohio 43017-1006
CITY OF DUBLIN Phone: 614-410-4400; Fax: 614-410-4490 M e m O
To: Members of Dublin City Council
From: Jane S. Brautigam, City Manager
Date: August 27, 2002
Initiated by: Marsha I. Grigsby, Assistant City Manager/Director of Finance
Re: Ordinance No. 113-02, An Ordinance Adopting the 2003-2007 Capital Improvements
Program
The administration's proposed Capital Improvements Program (CIP) for 2003-2007 was reviewed by City
Council during workshops held on August 14 and August 21. The attached worksheets have been revised to
incorporate modifications as directed by City Council. The modifications have been highlighted by
"shading" on the spreadsheets.
The 2003-2007 CIP document has been prepared based on the revised worksheets. The CII' document also
contains the following information: a recap of the annual budget processes; financial guidelines followed in
developing the capital program; revenue projections for income taxes and water and sewer operations; the
schedule of major projects that have been programmed, including estimated costs, funding year and project
descriptions; information on the City's outstanding debt; and schedules ofnon-maj or prof ects that have been
programmed during the five-year period.
The following information provides a recap of the modifications made to the administration's proposed CIP,
as well as requests for additional information.
Administration/Non-major Protects
• Utility burial -discussed the potential areas that were identified for burying the utility lines. City
Council directed staff to identify all potential areas within the City and to provide estimated costs for
future review. City staff will begin working on a more comprehensive list and provide that information
once the review is completed and estimated costs determined.
Maintenance/Maior Protects
• Fleet maintenance program -additions -the additional vehicles programmed for 2003 will be reviewed
as part of the operating budget process and will be adjusted accordingly. The same is true for future
years. The need for additional vehicles is evaluated annually as part of the capital and operating budgets.
Parks & Recreation/Non-major Protects
• Dublin Community Recreation Center -conversion -this project will convert part of the teen area and
old administrative offices into the babysitting room. A question was raised during the discussion of the
Memorandum
August 27, 2002
Page Two
project as to how much, if any, additional space will be provided. Dana McDaniel is coordinating this
project and he is currently out of the country on military duty. Once Dana returns, we will provide an
update on this project.
Parks & Recreation/major Protects
• Northeast Quad park -discussed the issue ofoff--road vehicles in the area. City staff will work with the
owner of the property abutting the park to restrict access. We will provide an update to City Council on
any actions taken.
Transportation/Non-major Protects
• Bikeway connections/additions - a motion was approved to utilize the annual allocation of $150,000 in
2003 for connections/additions in the northeast area of the City. The Parks and Recreation Advisory
Committee will review the issue.
• Traffic calming -this project has been added and an allocation of $100,000 per year has been
programmed. No specific areas or calming devices have been identified.
• Signalization -Brand Road/Dublin Road -the possibility of installing a traffic circle or roundabout was
raised by staff. As a result, a motion was approved directing staff to provide cost estimates on doing a
feasibility study of installing a traffic circle or roundabout instead of a traffic signal. The feasibility
study should look at other options for the intersection and take into account land acquisition issues and
costs.
The need to update the traffic Signalization study that was completed in 1996 was discussed. Staff will
include funding in the 2003 Operating Budget to update the study.
Transportation/major Protects
• Dublin Road bikepath -the issue of access for residents in certain areas (i.e. Riverforest) was discussed.
City staff will review and evaluate this issue and provide information at a later date.
Certain projects have been identified with an asterisk to indicate that additional input will be received
from City Council prior to the project going to final design.
Water System/Non-maior Protects
• Water line installation -this project was added to address the issues related to well water supply in the
Avery Road/Cara Road/Cara Court area. Staff will provide additional information on this project once
we receive the final report from Eagon and Associates. It was requested that a letter be sent to the
residents in the area informing them that the Public Services Committee will meet to further review the
issue after the report from Eagon and Associates is finalized. The letter will be sent the week of August
26, 2002.
Memorandum
August 27, 2002
Page three
Water System major Proiects
• Water storage tanks -the worksheets reflect an additional water storage tank in 2006. City Council
requested additional information on the site of the tower. In reviewing the project information that was
submitted and follow-up discussions with the Division of Engineering, it was determined that the
programming of the 2006 storage tank had been identified as needed in the 2002-2006 CIP; however,
based on current modeling information that storage tank will not be needed during the next five years.
The inclusion of the 2006 storage tank in the 2003-2007 CII' was an error and should be removed from
the program.
Stormwater System/maior Proiects
• Stormwater improvements -the proposed improvements in the Clover Court area will continue to be
evaluated and once the preferred channel option has been determined, the proj ect will be programmed in
2004. Staff will evaluate the option of deferring the Shier Ring Road improvements and the cost
reduction potential associated with not installing the curbing along Riverview Street that is identified in
the Historic Dublin Stormwater project programmed for 2004. The funding programmed each year in
the five- year plan has not been modified.
Other Issues
• The proposal from the Dublin City School District requesting the City's participation in the installation
of synthetic turf at the three high schools was discussed. Staff was directed to continue exploring some
level of participation for one field, the Coffinan High School site.
If you have any questions, please do not hesitate to contact Marsha at 410-4420.
T:\2002\067dRD-113-02 MEMO.doc
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2003-2007
FIVE-YEAR CAPITAL IMPROVEMENTS PROGRAM
ANNUAL BUDGET PROCESS
The City of Dublin has implemented an annual schedule for the preparation and adoption of the Five-Year
Capital Improvements Program (CIP) and the Operating Budget, which includes the annual capital budget.
The following time frames are key elements in the annual budget calendar:
First quarter City Council goal setting session(s)
End of March Adoption of goals by City Council
End of June/July Completion of the Administration's recommended
Five-Year CIP
July/August City Council review of recommended CIP
End of October Completion of the Administration's recommended
Operating Budget
November City Council review of recommended Operating Budget
By December 31 Adoption of Operating Budget and Appropriations
Ordinances by City Council
The Five-Year CIP and the Operating Budget are two critical documents prepared annually. The relationship
between these two documents is summarized by the following points:
Five-Year CIP
• Represents along-term financial plan, including funding sources.
• Establishes priorities and serves as a planning document or blueprint for the-City's investment in
capital infrastructure.
• Provides a breakdown of major project costs and phasing.
• Does not appropriate money.
09/03/02
S:WA-FA Share~2003-2007 cip~2003-07cip.doc
1-1
Operatine Budget -Annual Capital Budget
Appropriates money to implement the first year of the Five-Year CIP.
Appropriates money to implement a "phase of a major, multi-year project".
• Appropriates money for non-major capital expenditures, including those of a continuing nature (i.e.
fleet and equipment management, computers).
As indicated by the above points, the Operating Budget is the document which authorizes the actual funding
for the major and non-major capital projects.
1-2
2003-2007
FIVE-YEAR CAPITAL IMPROVEMENTS PROGRAM
FINANCIAL GUIDELINES
The Five-Year CIP establishes the City's blueprint for investments in its capital infrastructure. This
document is used as a tool to help ensure that the City's long and short-term capital investments are
made in the context of careful consideration of the City's needs as well as the resources available to
fund all projects.
The financial guidelines used in the preparation of the CIP will provide assurance that the City can
meet, in a full and timely manner, both our debt service obligations and all the other obligations
competing for the available resources. It is our objective to complete as many needed capital
improvement projects as financially possible while maintaining flexibility and the ability to adapt to
changes as they occur.
There are several key guidelines which the administration utilized in determining the City's fiscal
capacity to complete capital projects over the next five years. These are summarized as follows:
• The five-year plan will be updated annually.
• 25 percent of the City's 2 percent income tax revenue shall be made available to fund capital
improvements. This allocation is in accordance with Ordinance No. 17-87 and the ballot
language approved by the voters in November 1987.
• Of the 25 percent of the total income tax revenues which are utilized for capital
improvements, 60 percent of that amount will be allocated to fund long-term debt, and 40
percent to fund projects and capital expenses on a cash basis. The reasons for this guideline
are:
a) It is important to stress that funding prof ects with long-term debt obligates the
use of public funds for the next 20 years in most cases. The more long-term
debt which is incurred now significantly reduces the options available to
future City Councils to fund needed projects.
b) The City has determined that paying cash for projects where financially
possible (pay-as-you-go financing) will increase our flexibility in the future.
In utilizing pay-as-you-go financing, revenue projections and estimated fund
balances will be reviewed and evaluated to assure that sufficient reserves are
maintained.
c) It is not economical to issue debt for some projects.
d) The estimated life of some projects does not meet the criteria to issue long-
term debt.
2-1
09/03/02
S:WA-FA Share~2003-2007 cip~Financial Guidlines.dce
• Income tax revenue projections will be conservative. We are projecting a rate of growth in
income tax revenue as follows:
2002 - 6% 2005 - 4%
2003 - 5% 2006 - 3%
2004 - 4% 2007 - 3%
Our projections may appear to be conservative in light of previous trends; however, these
projections are being used to determine the amount of long-term debt that can be retired
using income tax revenues. To incur substantial long-term debt based upon a high rate of
growth could result in a serious financial strain on the City if those growth projections are
not achieved. Issuing long-term debt, inmost cases, will result in debt service payments over
a 20 year period. Issuing long-term debt based on less than conservative growth estimates
would not be a financially sound approach.
• To the degree that the income tax revenue rate of growth exceeds our projections in any
given year, the excess revenue should be utilized to fund projects on a cash basis the
following year. Again, it would not be fiscally prudent to incur long-term debt based upon
income tax projections that were not conservative.
• A minimum of 10% of the estimated revenue in the General Fund will be maintained as a
reserve. The availability of adequate financial reserves or balances that can be used to
address unforeseen contingencies or take advantage of opportunities is a critical element in
evaluating financial strength.
• A significant portion of the projects included in the CIP will be paid for using cash reserves.
• Since a significant amount of the recently completed and future capital improvements are
utility (water and sewer) related, the systems' user fees and capacity charges (tap permits)
will continue to be evaluated. Water related improvements will be programmed based on the
Water Fund's available cash reserves and estimated annual revenues. The repayment of the
Ohio Water Development Authority loan for the Upper Scioto West Branch Interceptor will
be retired utilizing the Sewer Fund's available cash reserves and estimated annual revenues.
Every effort will be made to structure the debt service obligations for utility infrastructure
improvements in such a manner as to utilize the Sewer Fund and Water Fund available cash
reserves and estimated annual revenues to the fullest and thereby reducing or eliminating the
dependency on income tax revenues.
• The maximum amount of debt to be issued is 10 percent less than the estimated maximum
amount of debt that can be supported by the income tax revenue allocated as available for
annual debt service obligations, see page 3-2. This guideline provides an additional buffer in
the event that income tax revenues fall short of projections or that an unexpected increase in
interest rates occurs.
2-2
• As a matter of general policy, the City will do the following in order to be able to fund
additional projects needed to serve the citizens of Dublin:
a) Pursue federal, state and local assistance in the form of grants, low interest
loans, cost-sharing, etc.
b) Utilize assessment procedures for projects which have a reasonably well
defined group of beneficiaries and which legally lend themselves to this type
of financing.
c) Look increasingly at ways to obtain revenue through user fees as a way to
fund capital projects or as a way to free-up other income tax dollars so that
they can be used to fund capital projects.
d) Utilize, where appropriate, economic development incentives such as tax
increment financing.
• As projects are proposed for funding, the statutory debt limitations will be reviewed to ensure
compliance. The affects, if any, on the "in-side millage" will be evaluated so we do not
adversely affect the financial health of the City or any overlapping taxing jurisdictions.
It should be noted that the recommended five-year program is an aggressive program. These projects
need to be distributed over the five-year period so that as we update our capital program each year,
we can evaluate the capital needs, revenue growth, and respond to new priorities.
2-3
2003 -2007
FIVE-YEAR CAPITAL IMPROVEMENTS PROGRAM
REVENUE PROJECTIONS
The primary funding source for the Five-Year Capital Improvements Program (CII') is the City's
income tax revenue. Projecting income tax revenues for the five year period is a significant element
in determining resources available for capital programming. Section 2 outlines the financial
guidelines used in determining our fiscal capacity to complete capital projects.
In addition to the income tax revenues, the projects that are associated with the water and sewer
systems will be funded in whole or in part by revenues from those systems (i.e. user charges and tap
permit fees).
The following pages provide projections for income tax revenues and projections for the water and
sewer system operations. The assumptions used for the projected water and sewer system operations
are included.
The current five-year CII' assumes 100% of the OPEA/OWDA low-interest loan for the Upper
Scioto West Branch Interceptor will be repaid from Sewer Fund revenues. We will continue to
monitor closely the revenues and the available resources in the Sewer Fund.
3-1 -
9/03/02
S:WA-~A Share~2003-2007 cip~2000.doc
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3-3
2003-2007
FIVE-YEAR CAPITAL IMPROVEMENTS PROGRAM
STATEMENT OF PROJECTED REVENUE, EXPENSES AND
CHANGES IN SEWER FUND CASH BALANCE
2002 2003 2004 2005 2006 2007
Revenues:
User charges $1,255,824 $1,290,924 $1,323,324 $1,355,724 $1,388,124 $1,420,524
Tap fees 660,000 480,000 480,000 480,000 480,000 480,000
Interest 376,000. .313,463 340,200 371,071 334,941 316,085
Other 0 0 0 0 0 0
Income tax subsidy 157,551 151,595 145,598 139,558 138,863 137,401
2,449,375 2,235,982 2,289,122 2,346,353 2,341,928 2,354,010
Expenses:
Salaries/wages 361,800 383,508 406,518 430,910 456,764 484,170
Benefits/uniforms 183,700 194,722 206,405 218,790 231,917 245,832
Utilities 6,161 6,531 6,922 7,338 7,778 8,245
Contract services 226,034 150,000 50,000 50,000 50,000 50,000
Repairs/maintenance 202,635 214,793 227,681 200,000 200,000 200,000
Other 10,000 10,600 11,236 50,000 50,000 50,000
990,330 960,154 908,763 957,037 996,459 1,038,247
Capital expenditures 782,465 375,000 200,000 675,000 200,000 125,000
Debt service:
Existing 157, 551 151,595 145,598 139, 558 138,863 137,401
New 1,478,000 1,478,000 1,478,000 1,478,000 1,478,000 1,478,000
1,635, 551 1,629,595 1,623,598 1,617, 558 1,616,863 1,615,401
Net cash (required)
provided
(958,971) (728,767) (443,239) (903,243) (471,394) (424,638)
Beginning balance 11,407,740 10,448,769 9,720,002 9,276,763 8,373,521 7,902,126
Ending balance $10,448,769 $9,720,002 $9,276,763 $8,373,521 $7,902,126 $7,477,489
9/4/02
3-4
Filename:mig/0307
cip/sewer
2003 -2007
FIVE-YEAR CAPITAL IMPROVEMENTS PROGRAM
SEWER FUND ASSUMPTIONS
Projected User Charles and Tap Fees
Assumptions:
• Revenues based on estimated ERUs and fees as authorized by Ordinance 14-92.
• Average number of ERUs for 2002 reflects a growth of 308 This is based on the number
of residential building permits issued in 2001 for new units.
• Average number of ERUs for 2003 and forward are the total of the estimated previous year's
average number of ERUs at the beginning of the year and the previous year's estimated ERU
growth.
• Estimated ERU growth for 2002 through 2006:
2002 - 325
2003 - 300
2004 - 300
2005 - 300
2006 - 300
• Beyond 2006 estimated ERU growth:
2007 - 300
2008 - 2012 - 275
2013 - 200
2014 - 150
Statement of Projected Revenue, Expenses and Charges in Sewer Fund Cash Balance
Assumptions:
• Revenues for user charges and tap fees are based on the schedule of Projected User Charges
and Tap Fees.
• Interest income is based on the previous year's ending fund balance and interest rates ranging
from 3 to 4 percent during the five year period.
• Subsidy for debt service is the debt service obligation that matures each year for the 1990
bond issue for lift station improvements.
• The 2002 capital expenditures include costs to finalize the installation of the main sanitary
sewer lines to provide sanitary sewer service to Hanna Hills Drive, MacBeth Drive,
MacDuff Place, and MacDuff Way.
3-5
Sewer Fund Assumptions (Continued)
• Debt service obligations identified as "New" reflects the annual debt service obligations for
the USWBI. This statement assumes the debt will be retired 100% from Sewer Fund
resources.
The Statement of Projected Revenue, Expenses and Changes in Sewer Fund Cash Balance was
prepared through the year 2018. Using the above assumptions, sufficient revenue will be available
through the year 2013. The rate of growth, the user fees and capacity charges will continue to be
evaluated.
3-6
2003-2007
FIVE-YEAR CAPITAL IMPROVEMENTS PROGRAM
STATEMENT OF PROJECTED REVENUE, EXPENSES AND
CHANGES IN WATER FUND CASH BALANCE
2002 2003 2004 2005 2006 2007
Revenues:
User charges $725,880 $745,380 $763,380 $781,380 $799,380 $817,380
Tap fees 770,000 450,000 450,000 450,000 450,000 450,000
iterest 308,000 308,685 377,838 447,612 400,180 417,616
're hydrant permits/Other 13,250 1,000 1,000 1,000 1,000 1,000
l ubsidy for debt service 402,441 389,837 301,818 299,848 297,118 293,618
2,219,571 1,894,902 1,894,036 1,979,840 1,947,678 1,979,614
Expenses:
Salaries/wages 87,200 91,560 96,138 100,945 105,992 111,292
Benefits/uniforms 43,788 45,977 48,276 50,690 53,225 55,886
Utilities 70,000 74,200 78,652 83,371 88,373 93,676
Equipment maintenance 80,111 84,918 90,013 95,413 101,138 107,207
Contract services 45,000 50,000 50,000
Hydrant maintenance 50,000 53,000 56,180 59,551 63,124 66,911
Other 5,000 10,000 10,000 10,000 10,000 10,000
381,099 409,655 429,259 399,970 421,852 444,971
Capital expenditures 518,000 205,000 385,000 2,085,000 410,000 85,000
Debt service:
Existing 431,316 416,937 327,143 323,398 318,893 293,618
1994 issue 361,688 357,423 357,710 357,258 361,045 358,760
793,004 774,360 684,853 680,656 679,938 652,378
Net cash (required)
provided 527,468 505,886 394,924 (1,185,787) 435,888 797,265
Beginning balance 9,762,016 10,289,484 10,795,370 11,190,294 10,004,508 10,440,396
Ending balance $10,289,484 $10,795 370 $11,190,294 $10 004 508 $10 440 396 $11 237 660
q/a /02
3-7
Filename:mig/0307
cip/water
2003 - 2007
FIVE-YEAR CAPITAL IMPROVEMENTS PROGRAM
WATER FUND ASSUMPTIONS
The following information provides the assumptions used in the analysis.
Projected User Changes and Tap Fees
Assumptions:
• Revenues based on ERUs and authorized fees established by Ordinance 14-92.
• Average number of ERUs for 2002 reflects a growth of 308. This is based on the number of r
residential building permits issued in 2001 for new units.
• Average number of ERUs for 2003 and forward are the total of the estimated previous year's
average number of ERUs at the beginning of the year and the previous year's estimated ERU
growth.
• Estimated ERU growth for 2002 through 2006
2002 - 325
2003 - 300
2004 - 300
2005 - 300
2006 - 300
• Beyond 2006 estimated ERU growth:
2007 - 300
2008 - 2012 - 275
2013 - 200
2014 - 150
Statement of Projected Revenue, Expenses and Changes in Water Fund Cash Balance
Assumptions:
• Revenues for user charges and tap fees based on schedule of Projected User Fees and
Projected Tap Fees.
• Salaries/wages and Benefits/uniforms included for water hydrant program.
• Subsidy for debt service is the debt service obligation that matures each year for the debt
issued in 1990 and before, except for the Avery Road waterline.
• The 1994 issue debt service obligation provides funding for the debt service obligations on
the $4,100,000 in long-term bonds issued for the RingsBlazer water tower.
• The 2002 capital expenditures include estimated costs to finalize the installation of the main
water lines to provide water service to Hanna Hills Drive, Dan Sherri Avenue, MacBeth
Drive, MacDuff Place, MacDuff Way and the Dublin Manor Subdivision.
3-8
Water Fund Assumptions (Continued)
The Statement of Projected Revenue, Expenses and Changes in Water Fund Cash Balance was
prepared through the year 2014. Using the above assumptions, sufficient revenue will be available,
as well as maintaining a considerable reserve, throughout the life of existing and proposed debt
obligations. The rate of growth and the user fees and capacity charges will continue to be evaluated
to ensure that a deficit fund balance does not occur.
3-9
2003-2007
FIVE-YEAR CAPITAL IMPROVEMENTS PROGRAM
MAJOR PROJECTS
Project Prioritization
In developing the Five-Year CIP several elements are taken into consideration: City Council goals,
both past and present; findings included in the Economic Development Strategy; commitments made
by the City in agreements such as tax increment financing agreements; the residents' opinions as
voiced by their vote in 1990 which authorized the City to issue voted debt for transportation
improvements, parkland acquisition, municipal facilities construction/expansionand the construction
of a community recreation center; community surveys completed in 2000 and 2002; and input from
citizen committees. Utilizing this criteria resulted in projects to be funded that are biased towards
needed infrastructure improvements such as roads and utility needs. Higher priority is also given to
projects where federal, state and local assistance is being pursued or has been approved.
The major projects included in the Five-Year CIP total $116.5 million. Of the total, $54.4 million
or 46.7% is for transportation related projects. This is a result of the above listed criteria. Because
of our reliance on income tax revenues, it is of utmost importance to provide an adequate
transportation system to help retain our current business customers as well as encourage new
business to locate in Dublin.
The following pages reflect the projects to be funded, project descriptions, and a recap ofthe funding
sources.
9io3ro2
S:~AA-FA Share~2003-2007 cip~2007.doc
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4-5
City of Dublin
2003 - 2007 Capital Improvements Program
Transportation - Maior Proiects
Dublin Road Bikepath(Proiect #ET9901)
This project was originally programmed for completion in 2007. As part of the 2002-2006 CIP
process City Council accelerated this project to have completion occur in 2003. The bikepath,
once completed, will provide a connection from Glick Road to the Dublin Library,
approximately four (4) miles in length. The funding for 2002 will complete the section from the
Dublin Library north to Emerald Parkway and the funding in 2003 will complete the section
from Reserve Drive north to Glick Road. The City has submitted a grant application for Clean
Ohio funding for the 2002 construction and will evaluate filing an application for the 2003
construction.
With the exception of a $239,243 grant received from the Ohio Department of Natural Resources
in 2001, the project has been funded by income tax revenues.
4-6
City of Dublin
2003 - 2007 Capital Improvements Program
Transportation - Maior Protects
Southwest Area Traffic Improvements( Proiect #ET9902)
During 1998 the Southwest Transportation Task Force was established at the request of
southwest area residents. The Task Force's goal was to identify ways to de-emphasize and
minimize traffic cut-through in neighborhoods. The Task Force developed several concepts and
surveys requesting opinions on the concepts were mailed to the residents. The recommendations
of the Task Force were approved by City Council.
Improvements were completed in 2000 and 2001. In 2002 funding has been programmed to
complete improvements to Rings Road, install raised crosswalks, paint crosswalks, add
pedestrian bridge, and extend Heather Bluff Drive to Wilcox Road.
The phases to be completed during the next three years include the following: 2003- install
traffic circles at Rings Road and Wilcox Road and at Rings road and Brighton Hill; 2004-
modifications to Wilcox Road; and 2005-install neighborhood entry features.
This project is being funded by existing cash resources and income tax revenues.
4-7
City of Dublin
2003 - 2007 Capital Improvements Program
Transportation -Major Projects
S.R. 161 -Dale to Sawmill(Proiect #ET9905)
This public improvement consists of widening a 4,800 foot section of S.R. 161 beginning
at Dale Drive and ending at Sawmill Road. The completion of this project will result in two
continuous eastbound and westbound lanes from Sawmill Road to Avery Road.
Major improvements associated with this street widening include: a reconstruction of the
intersections at Dale Drive, Dublin Center Drive and Sawmill Road with modifications to
existing turn lanes and existing signalization; providing one or two new signalized intersections;
providing a four lane boulevard street with curb and gutter; landscaped median and shoulders;
public utilities which include water mains, sanitary sewers, and storm sewers; street lighting;
sidewalks and bikeways.
In addition, this improvement includes planning, traffic studies, design, surveying, geotechnical
investigations, noise analysis, traffic control, cost estimates, erosion and sediment control, right-
of-way and easement acquisition, right-of--way plat, private utility coordination, service road
between Dale Drive and Shamrock Boulevard, reconfiguration of parking lots between LaScala,
Franks Nursery, and Tommy's Shopping Center and other activities necessary and appurtenant to
the completion of this project.
The project is utilizing $5,219,088 in Federal funds and $1,084,772 in State funds. The
remaining $6,451,140 has been funded by the City cash resources.
The Ohio Department of Transportation administered this project and will be in the process of
"closing-out" the project in the next several months. It is currently estimated that we will incur
change order costs in excess of the funds remaining in the Construction Fund. An additional
$50,000 is programmed in 2003 to cover the estimated excess. These funds will be transferred
from the Capital Improvements Tax Fund to the S.R. 161 Construction Fund.
4-8
City of Dublin
2003 - 2007 Capital Improvements Program
Transportation - Major Projects
Tuttle Crossing Widening(Proiect #ET9910)
This public infrastructure project includes the widening of Tuttle Crossing to a four-lane
boulevard from the City's corporation limit to Wilcox Road. The widening and extension of
Tuttle Crossing was identified as a high priority project in the Southwest Area Plan.
The Franklin County Engineer has agreed to participate in this project. The City will fund the
right-of--way acquisition and non-roadway improvements such as, landscaping and street lighting
and Franklin County will fund the design and roadway construction. The Franklin County
Engineer is expected to finalize the design in 2002. The acquisition of right-of--way is
programmed for 2002 and the construction is programmed for 2004. The construction has been
deferred by one year to coincide with the project to extend Tuttle Crossing from Wilcox Road to
Avery Road. This will allow the City to coordinate the two projects, determine the alignment of
the extension project prior to completing the widening of the roadway, and submit a grant
application for funding from the Ohio Public Works Commission (OPWC) for the widening
project. The OPWC application will be a joint application by the Franklin County Engineer, the
City of Columbus and the City of Dublin.
A preliminary design concept for landscaping and streetscape improvements will be reviewed
with City Council prior to moving forward with the final project design.
The City's share of the project will be funded with available cash resources.
4-9
City of Dublin
2003 - 2007 Capital Improvements Program
Transportation -Major Projects
Emerald Parkway-Sawmill Road to Hard Road (Project #ET0102)
As part of the 1995 Schottenstein rezoning, the City is committed to reimburse the developer the
difference between constructing afour-lane boulevard and athree-lane roadway. The project is
contingent upon the development of the site included in the rezoning. The City's contribution is
required when the project is completed. The project has been designed, but no time frame has
been established for construction.
A preliminary design concept for landscaping and streetscape improvements will be reviewed
with City Council prior to moving forward with the final project design.
The funds have been programmed for the construction to occur in 2003 to ensure funds are
available in the event the project is completed.
4-10
City of Dublin
2003 - 2007 Capital Improvements Program
Transportation -Major Projects
Tuttle Crossing Extension -Wilcox to Avery(Proiect #ET0103)
This public infrastructure project provides for the extension of Tuttle Crossing Boulevard from
its current terminus at Wilcox Road to Avery Road. The project includes the construction of a
four-lane. boulevard with curb and gutter, bikeway, sidewalk, street lights, traffic signals, a
bikeway tunnel and landscaping.
The estimates reflected are very preliminary and subject to significant charge depending upon
the alignment of the road. This project has been identified as a necessary public improvement in
conjunction with Nationwide Mutual Insurance Company's expansion in Dublin. It is
anticipated that long-term bonds will be issued for the project. This project will be funded by the
service payments that will be generated by the Rings/Frantz TIF district with income tax
subsidies identified as advances, as needed.
The first phase of private improvements, a 400,000 square foot office building, was completed in
late 2001. The City will begin receiving service payments in 2003. Based on the Franklin
County Auditor's current evaluation of the private improvements, the City will receive $255,600
per year in service payments.
A preliminary design concept for landscaping and streetscape improvements will be reviewed
with City Council prior to moving forward with the final project design.
4-11
City of Dublin
2003 - 2007 Capital Improvements Program
Transaortation - Major Projects
Si~nalization-Rims Road (Project #ET0201)
This project will provide for an additional full-service intersection on Rings Road at the current
entrance to the Atrium II building. The project will include modification to the median and turn
lanes, installation of a traffic signal and will provide for an additional ingress/egress location for
the employees of Ashland Chemical. This will provide relief at the Rings Road/Blazer Parkway
intersection .
As part of the Nationwide expansion and the Rings/Frantz TIF, it was determined that an
additional turn lane will be needed on Blazer Parkway. A traffic study was completed and it
determined this signalization project will replace the need to install additional turn lanes on
Blazer Parkway. As a result we will be able to fund this project from the Rings/Frantz TIF.
Funds will be advanced from the Capital Improvements Tax Fund to the Rings/Frantz TIF Fund
for the project.
4-12
City of Dublin
2003 - 2007 Capital Improvements Program
Transportation - Major Projects
Avery Road widening-Shier Rims Road to extended Tuttle Crossing (Project #ET0303)
This project involves the widening of existing Avery Road to a four-lane boulevarded street with
curb and gutter, street lights, bikepath, landscaping and utility burial. This project has been
identified as a major north/south roadway in the Community Plan.
Design is programmed for 2003. Phase I, Shier Rings Road to Woerner Temple Road is
programmed for 2004. Phase II, Woerner Temple Road to Tuttle Crossing is programmed for
2005 and 2006. This project has good potential for grant funding from the Ohio Public Works
Commission. We will submit an OPWC grant application in the fall of 2003 for Phase I. It is
currently anticipated that long-term bonds will be issued to finance Phase II, with the debt
service on the bonds being retired utilizing income tax revenues.
Traffic counts were recently completed and indicated that the opening of Emerald Parkway
overpass had a positive impact on Avery Road. As a result, completing the roadway in two
phases will address the north-south traffic flow in a timely manner.
A preliminary design concept for landscaping and streetscape improvements will be reviewed
with City Council prior to moving forward with the final project design.
4-13
City of Dublin
2003 - 2007 Capital Improvements Program
Transportation - Maior Proiects
Blazer Parkway/Frantz Road intersection improvements (Project #ET0402)
This project provides improvements determined necessary by the traffic study completed in
conjunction with the Nationwide Mutual Insurance Company's expansion in Dublin. The project
will need to be completed when the Nationwide's second 400,000 square foot office building is .e
constructed. The completion date for this building has been estimated to be late 2005, early
2006.
This project includes adding an eastbound right turn lane on Blazer Parkway to Frantz Road and
adding a curb cut on Frantz Road with additional northbound and southbound turn lanes.
The improvements were identified in the Rings/Frantz TIF and will be funded by service
payments generated from the construction of the private improvements. The TIF identified that
traffic management improvements necessary for ingress and egress to the property were
applicable TIF supported improvements.
4-14
City of Dublin
2003 - 2007 Capital Improvements Program
Transportation - Major Projects
Muirfield DriveBrand Road intersection improvements (Project #ET0502)
This project provides for the addition of northbound and southbound turn lanes on Muirfield
Drive and the installation of a traffic signal at the intersection with Brand Road.
Design is programmed for 2005, acquisition is programmed in 2006, and construction is
programmed for 2007. This project will be funded by income tax revenues.
A preliminary design concept for landscaping and streetscape improvements will be reviewed
with City Council prior to moving forward with the final project design.
4-15
City of Dublin
2003 - 2007 Capital Improvements Program
Park and Recreation - Major Projects
Darree Fields Development (Project #GR9901)
This project includes the development of the parkin accordance with the completed Master Plan.
Improvements currently completed or being completed includes the necessary ground
improvements, including fencing, building structures, landscaping, pedestrian walkways, parking
areas and athletic field development and parking lot lights. Funding in 2002 provides for
additional lighting. The construction contract was awarded in February 2002. Funding
programmed in 2003 provides for an additional parking lot to the west utilizing a portion of the
157-acre site purchased in 1998 for the proposed soccer stadium. Funding in 2007 provides for
lighted tennis and basketball courts. Beyond 2007 provides for additional restrooms, a shelter
house, additional ball field development, and playground equipment.
Washington Township, over a three year period, has provided $375,000 in funding and the
remaining funding for the project is City cash resources.
4-16
City of Dublin
2003 - 2007 Capital Improvements Program
Park and Recreation - Major Projects
N.E. Quad Park (Project #GR9904)
The amount from prior years reflects acquisition and master planning costs. The contract for the
development of the neighborhood park component and grading and seeding the soccer field area
was awarded in September 2001. Funding programmed in 2003 will provide funding for a well,
partial irrigation and design for 2004 construction. Funding for 2004 will provide an entry road
and a parking area for the soccer area.
The City has continued to be involved in discussions with the City of Columbus on the
possibility of a partnership with regard to the development of the park. However, Columbus
recently acquired parkland off of Hard Road reducing the likelihood of a partnership on this
project. The City has also discussed the development of the park with the Dublin City School
District in an effort to benefit both the park site and the Dublin Scioto High School site.
4-17
City of Dublin
2003 - 2007 Capital Improvements Program
Park and Recreation -Major Projects
Community Swimming Pool (Project #GR0205)
This project provides for construction of a second outdoor swimming pool. The funding
programmed in 2002 will provide for master planning of the Southwest Area Community Park
land that has been acquired and is anticipated to be acquired in the future and design of the
swimming pool.
This project has received considerable public input and has been reviewed by City Council. The
construction estimate has been increased and is based on needs identified as part of the review
process. It is anticipated that the pool will be opened in the spring of 2004.
As part of the Development Agreement executed by the City and the Edwards Golf Communities
(Edwards), Edwards will contribute $1.0 million towards the cost of constructing the pool as
long as the facility is in reasonable proximity to the Ballantrae development.
4-18
City of Dublin
2003 - 2007 Capital Improvements Program
Administration - Maior Proiects
Parkland Acguisition(Proiect #AL0303)
This is an annual allocation in the Parkland Acquisition Fund for the acquisition of parkland,
open space and/or sites for recreational facilities. The amounts allocated reflect estimates for
property tax revenue to be received from the City's inside millage. Legislation adopted by City
Council is required prior to the acquisition of land.
In 2002, $347,000 was programmed to be paid to the Columbus and Franklin County Metro
Parks District as an accelerated payment (See discussion under Land Acquisition). Subsequent
to 2002, the annual payments of $385,000 due to the Metro Parks District are programmed in the
Parkland Acquisition Fund.
The annual debt service payments on the debt issued to acquire the land for the expansion of
Coffman Park and the future site of a new Municipal Building have also been programmed in
this Fund.
4-19
City of Dublin
2003 - 2007 Capital Improvements Program
Storm Water Systems Major Projects
Stormwater Improvements(Proiect #AF0301)
Funding over the next five years has been programmed for various improvement needs identified
in the Storm Water Management Study completed by Camp, Dresser & McKee. The
improvements to be completed in the five-year programming period include: improvements
along Aryshire Drive; replacing existing conduits with larger pipes along Shier Rings Road;
replacing existing culverts and regrade the Hirth-Woolpert Creek; replacing existing conduits
with larger pipes and new headwalls along Dale Drive and improvements in the Limerick Lane
area.
The proposed improvements in the Clover Court area will continue to be evaluated. Once the
preferred channel option has been identified, the project will be programmed in 2004. Deferring
the Shier Rings Road improvements will be evaluated to allow the funding of the Clover Court
improvements in 2004. There is also the potential to reduce costs associated with the Historic
Dublin Stormwater improvements that may provide funding for the Clover Court improvements.
4-20
City of Dublin
2003 - 2007 Capital Improvements Program
Storm Water Systems Maior Protects
Historic Dublin Storm Water Improvements(Proiect #EA0301)
The funds programmed are based on the action taken at the January 22, 2002 City Council
meeting. The stormwater improvements will be constructed over a two year period. Design is
being completed in 2002. Improvements on the east side of High Street will be constructed in
2003 and improvements on the west side of High Street will be constructed in 2004.
4-21
City of Dublin
2003 - 2007 Capital Improvements Program
Water Distribution System-Major Projects
Water Storage Tanks-Southwest Area (Project # EW9901)
This project provides for three additional 2MG water storage tanks to support anticipated growth
and development. These towers will be located based on the water pressure system model, in
order to maintain water supply at pressures that meet fire flow requirements. The next tower has
been programmed to be constructed by the existing Post Road tower. Additional land will need
to be acquired and along with design has been programmed in 2004. Construction of the tower
will be initiated in 2005. The funding will be reviewed and evaluated on an annual basis. A
portion on the projects may be financed with general obligation bonds. The construction of the
towers will be funded from Water Fund resources.
4-22
City of Dublin
2003- 2007 Capital Improvements Program
Sanitary Sewer System-Major Protects
Sewer line repairs-Dublin Road (Riverside Interceptor) (Project #ES0001)
This project provides funding to video inspect and clean the 36" sanitary sewer line along Dublin
Road. 2,200 feet of the line in Historic Dublin is programmed to be relined in 2005. It is
anticipated that the line north of I-270 will need to be relined in 2008.
4-23
City of Dublin
2003 - 2007 Capital Improvements Program
Maintenance -Major Projects
Service Center Imnrovements(Proiect #SB9901)
This project began addressing the City's long-term municipal facility needs identified in the
Municipal Facilities Study that was completed in conjunction with the update of the Community
Plan. It has provided for the consolidation of the Office of the Director of Service and the
Divisions of Streets & Utilities and Grounds & Facilities at the Service Center.
Funds appropriated in 2002 will provide for the construction of an additional salt shed. Funding
programmed in 2003 through 2006 provides for the construction of a chemical storage building,
additional pavement for maintenance vehicles, an equipment storage building, an connector road
to the Dublin Schools Transportation facility, and a storm water interceptor.
Long-term debt in the amount of $3.6 was issued to finance a portion of the construction of the
new facility, with the remaining funding from existing resources and current income tax
revenues. The annual debt service payments to retire the debt will be made from income tax
revenues programmed for debt.
4-24
City of Dublin
2003 - 2007 Capital Improvements Program
Administration - Major Projects
Municipal Building(Proiect #AB0402)
Based on City Council goals and recommendations included in the adopted Community Plan, the
site, or a portion of the site, for a new Municipal Building has been acquired. The annual debt
service payments on the debt issued to acquire the site are programmed in the Parkland
Acquisition Fund.
The proposed CIP provides funding in 2006 for additional land acquisition and funding in 2007
for master planning and design. The amount reflected "Beyond 2007" is an allocation based on
an 80,000 square foot building as projected in the Community Plan. The new facility will house
the departments responsible for general administration, financial management and development.
4-25
City of Dublin
2003 - 2007 Capital Improvements Program
Police-Major Projects
Radio Communications Tower (Project #PP0503)
This project provides for the construction of an additional radio communications tower in the
southwest area of the City. It is anticipated that as the area continues to develop, the
communications quality in the area will deteriorate. The need for the tower will continue to be
evaluated.
4-26
City of Dublin
2003 - 2007 Capital Improvements Program
Administration - Major Projects
Computer Hardware and Software(Proiect #AI0301)
The annual requests reflect the Five-Year Technology Strategic Plan that has been developed by
the Director of Information Technology.
4-27
Information Technoloqy 5 Year Adjusted Budget Plan
Dept / Div 2003 2004
City Wide Web-enabled security cameras (6 bldgs) S3o,oo0
Video Conferencing Sio,ooo
Enhance Internet security S~o,ooo Network operating upgrade SSO,ooo
Redundant SAN SsO,ooo HTE software to browser interface 530,soo
City Network infrastructure enhancements S~o,ooo
Server upgrades S~S,ooo Server replacement/upgrades Sso,ooo
Additional Phone Equipment 55,000 Additional Phone Equipment Ss,ooo
GIS enhancement Sso,ooo GIS enhancement Sso,ooo
Enhance Document Imaging 55,000
Enhance Voice Response Systems(IVR) S~o,ooo
Wireless enhancements S25,ooo Wireless enhancements 525,000
PC Replacement-85 Si~s,ooo PC Replacement-90 S~2s,ooo
PCs -new positions-15 Sz~,ooo PCs -new positions-15 52,000
Monitors (5) Ss,ooo Monitors (5) 55,000
Printers (8) S2o,ooo Printers (8) 520,000
Cabling S~s,ooo Cabling Sio,ooo
Misc. Software S25,ooo Misc. Software S25,oo0
Misc. Hardware 525,000 Misc. Hardware Szs,ooo
City Mgr Office Laptop Ss,SOo
Community Rel Enhance Internet / Intranet S2o,ooo Enhance Intemet / Intranet S2o,oo0
MAC hardware/software 525,000 MAC hardware/software S~s,ooo
Intemet enable HTE applications S25,oo0
Court Services Additional applications (Court Fund)
Development CAD enhancement S~s,ooo
Handheld Device Utilization S~o,ooo Additional applications 550,000
Asset Mgmt (Kanotech) 525,000 Asset Mgmt (Kanotech) Sto,ooo
Large scale scanner (Oce)enhancement S~s,ooo Large scale scanner (Oce)enhancement 515,000
Modeling software - Eng S~o,ooo HTE software to browser interface 53,700
Aerial photography for GIS 525,000 Aerial photography for GIS SzS,ooo
Finance Tax System enhancements S~s,ooo Time & Attendance System enhancement Sto,ooo
Human Res Additional Applications/enhancements 520,000
Police Field Reporting enhancements/printers Szs,oOO Mapping/Global positioning enhancement S75,oo0 -
Admin laptops (2) S~o,ooo Fingerprint Processing SSO,ooo
Crime Analysis enhanced(WebEnforcer) S3o,ooo HTE software to browser interface S~s,sso
Mobile computers upgrade (15) 575,000 Mobile computers upgrade (15) S75,oo0
Wireless "Drive by" download 55,000
LCD Projector S3,ooo
LCO Flat monitors for Dispatch (8) Sza,ooo
Service Facilities Mgmt (iMaint)enhancements S25,oo0 50
Fleet Mgmt (FleetMaint)enhancements S~O,ooo Cemetary application S~o,ooo
Handheld device utilization S~o,ooo Mobile device utilization S25,oo0
Global positioning S~O,ooo Global positioning S~o,ooo
Asset Mgmt /Data Collection S2o,ooo Asset Mgmt /Data Collection S~o,000
TOTAL $869,500
$925,150
4-28
Information Technology 5 Year Budget Plan
2005 2006 2007
New Telephone System 3 t 50,000
Voice Recognition/Transcription 350,000
AS/400 model change-City Hall 350,000 Upgrade security cameras 350,000
Upgrade PCs to current operating system 330,000
Upgrade PCs to current Office Suite 355,000 City Network infrastructure upgrade 3too,ooo
Server upgrades 3t5,ooo Server upgrades 3t5,ooo Server upgrades 3t5,ooo
Additional Phone Equipment 35,000 Migrate to enterprise GIS 370,000 Additional Phone Equipment 35,000
GIS enhancement 350,000 GIS enhancement 350,000 GIS enhancement 350,000
Council members computers-7 325,000 Enhance Document Imaging 3t5,ooo
Enhance Voice Response Systems(IVR) 3to,ooo Enhance Voice Response Systems 3to,ooo
Wireless enhancements 325,000 Wireless enhancements 325,000 Wireless enhancements 325,000
p: Replacement-90 3t2s,ooo PC Replacement-90 3t2s,ooo PC Replacement-90 3t2s,ooo
;s -new positions-15 32t,ooo PCs -new positions-15 321,000 PCs -new positions-15 32t,ooo
~nitors (5) 35,000 Monitors (5) 35,000 Monitors (5) 35,000
inters (8) 320,000 Printers (8) 320,000 Printers (8) 320,000
Cabling 3to,ooo Cabling 3to,ooo Cabling 3to,ooo
Misc. Software 325,000 Misc. Software 325,000 Misc. Software 325,000
Misc. Hardware 325,000 Misc. Hardware 325,000 Misc. Hardware 325,000
Volunteer Coordination systems 32,000 Laptops (2) 37,000
Enhance Internet / Intranet 320,000 Enhance Internet / Intranet 320,000 Enhance Internet / Intranet 320,000
MAC hardware/software 325,000 MAC hardware/software 325,000 MAC hardware/software 325,000
KIOSKS (City Hall/Development/Service 330,000
Records Mgmt enhancement 3to,ooo Additional applications (Court Fund) Records Mgmt enhancement 3to,ooo
Mobile device utilization 325,000 CAD enhancement 3ts,ooo Mobile device utilization 325,000
Additional applications 350,000
Asset Mgmt (Kanotech) 3to,ooo Asset Mgmt (Kanotech) 3to,ooo Asset Mgmt (Kanotech) 3to,ooo
Modeling software upgrade 325,000
Aerial photography for GIS 325,000 Aerial photography for GIS 350,000 Aerial photography for GIS 325,000
Additional applications/enhancements 3to,0oo Additional applications/enhancements 3t0,ooo Additional applications/
Laptops (2) 37,000 enhancements 3to,ooo
^hoto ID enhancement bto,ooo Additional applications/enhancements 3to,ooo
jditional applications/enhancements 3o Additional applications/enhancements 320,000 Additional applications/
istice Ctr AS/400 model change 350,000 Mapping/GPS enhancement 350,000 enhancements 320,000
High Resolution displays cruisers(20) 3so,0oo
Mobile computers upgrade (15) 375,000 Mobile computers upgrade (15) 375,000 Mobile computers upgrade (15) 375,000
Digital cameras for cruisers (8) 32a,o0o Digital cameras for cruisers (10) 330,000
Facilities Mgmt (iMaint)enhancements 325,000 Additional applications/enhancements 3to,ooo Additional applications/
Fleet Mgmt (FleetMaint)enhancements 37,000 enhancements 3to,ooo
Mobile device utilization 325,000 Mobile device utilization 325,000 Mobile device utilization 325,000
Global positioning 3to,ooo Global positioning 3t0,o00 Global positioning 310,000
Asset Mgmt /Data Collection 3to,ooo Asset Mgmt /Data Collection 3to,ooo Asset Mgmt /Data Collection Sto,OOo
$987,000 $1,007,000 $894,000
4-29
City of Dublin
2003 - 2007 Capital Improvements Program
Maintenance -Maior Proiects
Fleet Management Program - Replacements(Proiect #AV0301)
The program was implemented in 1994 to provide a replacement program that ensures the
ongoing reliability of the City's fleet that is necessary to provide quality services. The program's
goal is to provide efficient fleet and equipment while maximizing returns to the City through
disposition.
Dept./Div. 2003 2004 2005 2006 2007
Streets/LTtilities $132,000 $ 235,000 $ $ 25,000 $539,000
Police 240,000 390,000 330,000 290,000 300,000
Development 146,000 155,000 200,000
Grounds/Facilities 165,000 340,000 220,000 155,000 98,000
Administration 28,000 50,000 25,000 60,000
Total $711,000 $1,170,000 $550,000 $695,000 $997,000
p~..:
4-30
City of Dublin
Proposed 2003 - 2007 Capital Improvements Program
Maintenance -Major Projects
Fleet Management Program - Additions(Proiect #AV0302)
Additional fleet needs are based on estimated additional staff, additional areas of responsibility
and improvements to service.
Dept./Div. 2003 2004 2005 2006 2007
Streets/Utilities $160,000 $100,000 $110,000 $ 75,000 $ 50,000
Police 100,000 75,000 50,000
Development 50,000 25,000
Grounds/Facilities 186,000 100,000 100,000 50,000 50,000
Administration 25,000
Total $396,000 $200,000 $310,000 $200,000 $200,000
4-31
City of Dublin
Proposed 2003 - 2007 Capital Improvements Program
Maintenance -Major Projects
Equipment Management Program(#AV0303)
This request includes replacements and additions. This program includes mowers, tractors,
equipment trailers, leaf machines, chippers, salt dispensers, arrow boards and forklifts.
Dept./Div. 2003 2004 2005 2006 2007
Streets/Utilities $297,000 $ 10,000 $208,000 $10,000 $
Police
Development
Grounds/Facilities 257,500 62,000 124,000 63,000 75,000
Administration
Total $554,500 $72,000 $332,000 $73,000 $75,000
4-32
2003-2007
FIVE-YEAR CAPITAL IMPROVEMENTS PROGRAM
FUNDED PROJECTS
Total Debt Debt
Project Already to be Project Funding
Project Cost incurred Incurred Source Amount
ET9901 Dublin Road bikepath 2,979,305 Cash 2,740,062
State Funds 239,243
ET9902 Southwest area traffic improvements 4,330,635 Cash 4,330,635
ET990S S.R. 161-Dale Drive to Sawmill Road 12,754,726 Cash 6,450,866
Federal/State funds 6,303,860
ET9910 Tuttle Crossing Boulevard widening 7,199,662 Cash 4,529,662
Franklin Co/City of Columbus 2,670,000
i 102 Emerald Parkway-Sawmill Road 2,000,000 Cash 2,000,000
to Hard Road
1'l'U103 Tuttle Crossing extension-Wilcox Road 9,312,790 TIF service payments 9,312,790
to Avery Road 9,400,000
ET0201 Signalization-Rings Road 687,000 (1) T[F service payments 687,000
ET0303 Avery Road Widening-Shier Rings 12,750,000 Cash 5,050,000
to Tuttle Crossing * 7,700,000 G.O. Bonds 7,700,000
ET0402 Blazer Parkway/Frantz Rd intersection 675,000 (l) T(F service payments 675,000
ETOS02 Muirfield Dr./Brand Road intersection 1,750,000 Cash 1,750,000
GR9901 Darree Fields development 4,146,591 Cash 3,771,591
Washington Twp. 375,000
GR9904 N.E. Quad Park development 2,187,191 Cash 962,19 I
1,225,000 Voted G.O. bonds 1,225,000
GR020S Community swimming pool 5,290,000 Cash 1,290,000
3,000,000 G.O. bonds 3,000,000
Developer contributions 1,000,00()
AL0303 Parkland acquisition 13,125,000 Property tax revenues 13,I2S,000
AF0301 Stormwater improvements 4,355,279 Cash 4,355,279
0301 Historic Dublin stormwater improvements 5,257,649 Cash 5,257,649
9901 Water storage tanks 2,300,000 Water Fund revenues 2,300,000
ES0001 Sanitary sewer line repairs-Dublin Road 1,060,509 Sewer Fund revenues 1,060,509
SB9901 Service Center expansion/improvements 8,704,582 Cash 5,104,582
3,600,000 G.O bonds 3,600,000
AB0601 Municipal Building 1,050,000 Cash 1,050,000
PPOS03 Radio communications tower 500,000 Cash 500,000
A[0301 Computer hardware and software 5,949,000 Cash 5,949,000
Fleet management program Cash 8,149,000
AV0301 Fleet replacements 4,638,000
AV0302 Fleet additions 2,036,000
AV0303 Equipment additions/replacements 1,475,000
TOTAL $116,5 13,919 $4,825,000 $20, (00,000 $ I I6,S 13,919
9/03/02
*Issuance of debt will be evaluated in future years. -
(1)Funds initially advanced from the Capital Improvements Tax Fund.
4-33
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4-34
2003 - 2007
FIVE-YEAR CAPITAL IMPROVEMENTS PROGRAM
VOTED DEBT AUTHORITY
As outlined in previous CIP documents, the City received voter approval in the spring and fall of
1990 to issue voted debt for transportation improvements, parkland acquisition, municipal facilities
construction/expansion and construction of a community recreation center. In effect, these bond
issues all dealt with giving the City the capacity to incur additional debt, for certain types of public
improvements, which would exceed statutorily established unvoted debt limits.
In May 1990, voted debt authority was approved for $34 million in transportation improvements, $7
million in municipal facilities construction/expansionpmjects, including a Justice Center, and $4.5
million in parkland acquisition. In November 1990, voted debt authority was approved for $11.5
million for the construction of a community recreation center.
As stressed when the issues were presented to the voters, we have completed or initiated those
projects for which adequate funding has been determined to be available. As pledged, property taxes
have not been increased.
The following represents a breakdown of the voted debt authority approved by the voters and debt
issued against that authority:
• Transportation improvements - $34 million in authority was approved and we have
issued $32,441,470 against that authority. In the near future, we will begin preparing
information to request additional voter approval for transportation projects.
• Parkland acquisition - $4.5 million in authority was approved and we have issued
$4,453,943 against that authority. As identified in Section 4, the City places a high
priority on preserving parkland and open space.
• Municipal facilities - $7 million in debt authority was approved by the voters, and we
have issued $6,671,587 in debt against that authority. The voted debt issued was for
land acquisition for the Dublin Justice Center site and the construction of the facility.
• Community Recreation Center - $11.5 million in authority was approved and we
have utilized 100% of this authority.
09/03/02
S:WA-FA Share~2003-2007 cip~2007.doc
5-1 _
With the exception of the transportation voted authority, we do not anticipate utilizing any additional
voted debt authorized in 1990.
The voted debt authority was obtained to reduce the effect of the "ten-mill limit." At December 3 1,
2001, the taxing district with the highest required tax rate in mills to retire current debt outstanding
was 3.281. We feel this millage does not adversely affect the financial health of the City or any of
the overlapping jurisdictions.
As of December 31, 2001, the City had $70.6 million in unvoted debt capacity and approximately the
same amount of capacity available to stay within the "ten-mill limit". Based on the calculations to
determine the amount of debt that can be supported by income tax revenues, we have projected that
we will issue $12.4 million inlong-term debt during the next five years, leaving an estimated amount
of $44 million that could still be issued. Depending upon the City's future need to issue debt and the
growth in the assessed valuation, additional voted debt authority maybe needed in the future.
5-2
2003 - 2007
FIVE-YEAR CAPITAL IMPROVEMENTS PROGRAM
MUNICIPAL DEBT
This section provides information on the long-term debt obligations outstanding at December 31,
2001, the projected long-term income tax supported debt, a calculation of the long-term debt capacity
and a recap of the annual debt service obligations.
The Projected Long-Term Debt Schedule reflects that the estimated principal outstanding at the end
of each year is within the recommended maximum amount. The Debt Service Payments Due
schedule reflects that the total actual and estimated debt service obligations each year are within the
actual and projected income tax revenue available for debt retirement. The difference between the
two, or the "surplus", will be used to "buy down" other capital project costs and issue less debt or be
used to fund other capital projects. A schedule of debt service payments that are supported by
sources other than income tax revenues is also included.
09/03/02
S:~AA-FA Sharc~2003-2007 cip~2007.doc ~-1
2003-2007
FIVE-YEAR CAPITAL IMPROVEMENTS PROGRAM
LONG-TERM DEBT OBLIGATIONS
As of December 31, 2001
Date Date Paid From Income Taxes
of of Original O/S General Capital Other
Unvoted G.O. Bonds Issue Maturity Amount Principal Fund Imp Fund Sources(1)
#1 Sewer 11/01/75 11/01/06 $200,000 $25,000 $0 $0 $25,000
Water Tower Construction 05/01/83 12/01/03 859,000 90,000 90,000 0 0
Post Road Waterline 05/01/83 12/01/03 575,000 60,000 60,000 0 p
Frantz/Post/331mprovements 05/01/83 12/01/03 545,000 50,000 50,000 0 0
Glick Road Improvements 11/01/85 12/01/06 200,000 50,000 50,000 0 0
Frantz Rd. Blvd. 11/01/85 12/01/06 590,000 150,000 150,000 0 0
Avery Road Waterline 11/01/85 12/01/06 383,000 100,000 0 0 700,000
Municipal Bldg. Expansion 11/01/85 12/01/06 800,000 200,000 200,000 0 p
Water TowerConstuction 12/01/90 12/01/10 2,200,000 1,297,317 0 1,297,317 0
Swimming Pool Construction 12/01/90 12/01/10 1,200,000 693,732 0 693,732 p
Water System Improvements 12/01/90 12/01/10 1,550,000 909,298 0 909,298 p
Frantz Road Improvements 12/01/90 12/01/10 455,000 297,874 0 297,874 0
Service Complex 12/01/90 12/01/10 2,400,000 1,414,898 0 1,414,898 0
Sanitary Sewer Lift Station 12/01/90 12/01/10 1,800,000 1,026,879 0 1,026,879 p
Rings/Blazer Water Tower 10/15/94 12/01/14 4,100,000 3,125,000 0 0 3,125,000
Rings/Blazer Water Tower 10/15/94 12/01/01 40,000 0 0 0 0
Upper Scioto West Branch 01/01/99 07/01/18 19,716,717 17,352,938 0 0 17,352,938
Avery-Muirfield Interchange 09/01/99 10/07/19 8,316,788 8,316,788 0 8,316,788 0
Rings Road Improvements(TIF) 12/01/00 12/01/20 3,535,000 3,440,000 0 0 3,440,000
Arts Facility Acquisition 12/01/00 12/01/20 1,360,000 1,325,000 0 0 1,325,000
Arts Facility Renovation 12/01/00 12/01/20 755,000 735,000 0 0 735,000
Perimeter Drive Extension 12/01/00 12/01/20 3,940,000 3,835,000 0 0 3,835,000
Emerald Parkway-Phase 7A(TIF) 72/01/00 12/01/20 2,020,000 1,965,000 0 0 1,965,000
Service Complex 12/01/01 12/01/21 3,675,000 3,675,000 0 3,675,000 0
Total 50,134,724 600,000 17,631,786 31,902,938
_Unvoted Special Assessment Bonds
Phase II Sewer 07/01/81 1211/01 400,000 0 0 0 0
Shier-Rings Waterline 09/01/87 12/1/07 95,623 30,000 0 0 30,000
Dublin Village Center Lighting 10/01/92 12/1/06 165,000 75,000 0 0 75,000
2001 Special Assessment 12/01/01 12/01/21 1,700,000 1,700,000 0 0 1,700,000
Total 1,805,000 0 0 1,805,000
Voted G.O. Bonds
#1 Sewer 12/01/74 12/01/05 100,000 12,000 0 0 12,000
#2 Sewer 07/01/79 12/01/10 225,000 65,000 0 0 65,000
Coffman Road Extension 12/01/90 12/01/10 315,000 195,546 0 195,546 0
Justice Center(Land) 12/01/90 12/01/10 890,000 521,457 0 521,457 0
N.E. Quadrant Parkland Acq. 12/01/90 12/01/10 1,225,000 693,997 0 693,997 0
Dublin Justice Center 10/02/92 12/01/11 4,100,000 2,615,000 0 2,615,000 0
Duke Realty TIF 10/15/94 12/01/01 780,000 0 0 0 0
Community Recreation Center 02/01/96 12/01/10 6,615,000 4,385,000 0 4,385,000 0
Metatec TIF 02/01/96 12/01/06 690,000 350,000 0 0 350,000
Community Recreation Ctr. Exp. 10/15/98 12/01/18 3,998,000 3,583,000 0 3,583,000 0
Emerald Parkway Bridge 10/15/98 12/01/17 7,518,000 6,678,000 0 6,678,000 0
Radio System Improvements 10/15/98 12/01/03 1,011,000 421,000 0 421,000 0
Emerald Parkway, Phase 1(TIF) 10/15/98 12/01!07 1,403,000 983,000 0 0 983,000
Emerald Parkway, Phase 2(TIF) 10/15/98 12/01/16 7,874,000 7,329,000 0 0 7,329,000
WoemerTempleRoad 12/01/00 12/01/20 5,555,000 5,390,000 0 5,390,000 0
Emerald Parkway Overpass-Phase 7 12/01/00 12/01/20 6,565,000 6,370,000 0 6,370,000 0
Coffman Park Expansion 12/01/00 12/01/20 3,135,000 3,050,000 0 0 3,050,000
Total 42,642,000 0 30,853,000 11,789,000
Voted Special Assessment Bonds
Tuller Road 10/15/94 12/01/14 1,185,000 935,000 0 0 935,000
Other long-term Obligations
Sawmill Road/I-270 interchange 10/01/98 10/01/08 1,200,000 840,000 0 840,000 0
Total Long-term Debt $96,356,724 $600,000 $49,324,786 546,431,938
(1) "Other Sources" include special assessment collections, real estate property taxes, water system revenues, service payments in lieu of taxes, and
hotel/motel tax revenue.
9/3/02 -
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6-S
2003-2007
FIVE-YEAR CAPITAL IMPROVEMENTS PROGRAM
NON-MAJOR PROJECT FUNDING
Guidelines have been established for several key functional categories which the Administration has
utilized in projecting the non-major capital needs. These are summarized as follows:
Park Development
• The neighborhood park development priority is based upon the timing of subdivision build-
out.
• Evaluate the adequacy of active/athletic facilities in the community and the neighborhood
parks.
• Identify opportunities to develop joint neighborhood and community parks with other
governmental jurisdiction (i.e. Dublin city Schools and Washington Township).
Bikeway System Improvements
• Identify connections and/or additions to the bikeway system which provide an alternate
transportation system linking neighborhoods, community facilities and commercial
destinations.
• Bikeways are included as part of the City's major public roadway projects.
• Coordinate local system design with other governmental j urisdictions such as the Mid-Ohio
Regional Planning Commission (MORPC), the Ohio Department of Transportation (ODOT)
and other appropriate regional efforts.
• Identify the connections and/or additions that can be constructed by developers as part of
private development.
Annual Street Maintenance Prog am
• Investment for street resurfacing should be based on anticipated life of the asset.
• The establishment of a comprehensive pavement management system has helped to ensure
acceptable levels of service in the most cost-effective manner.
As identified, specific budget requests will be included in the annual capital budget and a final
review and evaluation made by City Council as part of the Operating Budget review process.
09/03/02 7-1
S:WA-FA Share~2003-2007 cip~2007.doc
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Office of the City Manager
5200 Emerald Parkway, Dublin, Ohio 43017-1006 M e m o
Phone:614-410-4400 Fax:614-410-4490
C[TY OF DUBLIN
To: Members of Dublin City Council
From: Jane S. Brautigam, City Managel~J~~~.
Date: August 7, 2002
Subject: Ordinance No. 113-02, An Ordinance Adopting the 2003-2007 Capital Improvements Program
Initiated by: Marsha I. Grigsby, Director of Finance `~`c~~
The administration's proposed Capital Improvements Program (CIP) for 2003-2007 has been
prepared and is submitted to City Council for review. The CIP review meetings are scheduled
for August 14 and August 21 at 6:30 p.m. in Council Chambers. The agenda for the review
meetings is as follows:
Au usg t 14 Overview
Administration
Maintenance
Parks and Recreation
Police
August 21 Transportation
Sanitary Sewer
Water
Stormwater
As we have done in the past few years, the CIP document will be prepared after the review
meetings and will be submitted to City Council members prior to the public hearing on
Ordinance No. 113-02. The public hearing is scheduled for September 3, 2002.
If you have any questions, please do not hesitate to contact Marsha.
S:WA-FA Share\2003-2007 cip\CIP-ORD-113-02 MEMO.doc