111-02 Ordinance RECORD OF ORDINANCES
Dayton Legal Blank Co. Form No 30043
Ordinance No .............11.1-02.................................. Passed
AN ORDINANCE ACCEPTING THE LOWEST AND BEST
BIDS FOR FITNESS EQUIPMENT AND AUTHORIZING
THE CITY MANAGER TO ENTER INTO A CONTRACT
FOR PROCUREMENT OF SAID EQUIPMENT
WHEREAS, after conducting formal advertising and competitive bidding
procedures for fitness equipment; and
WHEREAS, Council has determined that multiple awards should be made to The
Fitness Store, Star Trac and Berry's Barbell for said equipment on the basis of the
lowest and best bids by item, in a total amount not to exceed $80,156.30.
NOW, THEREFORE BE IT ORDAINED by the Council of the City of Dublin,
State of Ohio, ~ of the elected members concurring:
Section 1. That the following bids by item in a total amount not to exceed
$80,156.30 are hereby accepted:
The Fitness Store (Items 1-12) $24,872.50
Star Trac (Items 13 and 16) $34,190.00
Berry's Barbell (Items 14 and 15) $21,093.80
Section 2. That the City Manager is hereby authorized to enter into contracts
with The Fitness Store, Star Trac and Berry's Barbell for the procurement of said
equipment as specified above and within said bidder's bid proposals on file in the
Division of Human Resources/Procurement.
Section 3. That this Ordinance shall take effect and be in force on the earliest
date permitted by law.
Passed this day of G t~~, 2002.
Mayor -Presiding Officer
ATTEST:
T
Clerk of Council
I hereby certify that copies of this
Ordinance/Resolution were posted in the
City of Dublin in accordance with Section
731.25 of the Ohio Revised Code.
~ .
erk of Council, Dublin, Ohio
Office of the City Manager
5200 Emerald Parkway • Dublin, Ohio 43017-1006
Phone: 614-410-4400 • Fax: 614-410-4490 M e m o
CITY OF DUBLIN
To: Members of the Dublin City Council
From: Jane S. Brautigam, City Manager~,~..5. ('J °
Date: August 14, 2002
Re: Ordinance No. 111-02, An Ordinance Accepting the Lowest and Best Bid for Fitness
Equipment
SUMMARY:
At first reading of this ordinance, a council member asked for information concerning what
would happen to the fitness equipment being replaced pursuant to this bid. According to staff,
those items, which are no longer useable, will be properly disposed of. There are a few pieces
of equipment which do remain useable but which are being replaced due to their age and
because they do not provide the level of fitness that newer equipment would provide.
Unfortunately, there is no room at the facility for the continued use of this outdated equipment.
Rather than disposing of it, the City will be holding it in storage to determine if it could be
salvaged for employee use at the new Service Center.
RECOMMENDATION:
Staff recommends approval of the ordinance on second reading.
Office of the City Manager
5200 Emerald Parkway • Dublin, Ohio 43017-1006
Phone: 614-410-4401 • Fax: 614-410-4490 M e m o
To: Members of Dublin City Council
From: Jane S. Brautigam, City Manager ~a.Y.ti~ :J, ~
Date: August 8, 2002
Re: Recreation Center Fitness Equipment Bid Process
Initiated By: David L. Harding, Director of Human Resources/Procurement
Attached for your consideration please find Ordinance No. 111-02 accepting multiple bids for fitness equipment
for the Division of Recreation Services and authorizing the City Manager to enter into a contract for the purchase
of such equipment. Also attached for your reference, please find a copy of the bid tabulation form.
This bid project involves the purchase of a variety of fitness equipment to replace various existing equipment items
used in the fitness/wellness area of the Recreation Center. Bids were solicited on a price per unit basis for sixteen
(16) different types of fitness equipment categorized in two (2) general equipment classes: Selectorized Weight
Equipment and Cardiovascular Equipment. Estimated quantities were provided for each type of equipment,
however, such estimates were provided on a "more or less" basis with the understanding that such estimates were
not necessarily indicative of the actual quantities to be ordered under a resulting contract. The City's bid
documents included detailed specifications for each type of equipment, however, alternate bids were permitted,
provided that such bids contained a detailed description of all deviations from the City specifications, and that the
proposed equipment met the stated needs of the City.
As reflected in the attached bid tabulation, the City received bid proposals from the following vendors:
• The Fitness Store • Berry's Barbell and Fitness Equipment Co.
• Star Trac Fitness • Universal Fitness & Leisure, Inc.
• Life Fitness • Cybex International
As part of the bid evaluation process, Staff analyzed the relative merits of making multiple awards as opposed to
one single award. The City's bid documents contain provisions reserving the City's right to make either a single
award or multiple awards, based upon an assessment of what would be ui the City's best interest. A single award
would be made on the basis of the lowest and best overall composite bid; multiple awards would be made to
several bidders on the basis of the lowest and best bid per item.
Based upon the detailed analysis of the bids submitted, Staff believes it would indeed be in the City's best interest
to make multiple awards. By making multiple awards, the City would obtain all required items at a lower cost than
by making a single award. Therefore, Staff recommends that Council adopt the attached legislation authorizing
multiple awards as identified below:
The Fitness Store (Items 1-12) $24,872.50
Star Trac (Items 13 and 16) $34,190.00
Berry's Barbell (Items 14 and 15) $21,093.80
The total amount of all awards, given the actual quantities to be ordered, would be $80,156.30.
Attachments
8 ~ A v
W^ :o N S 'o ro S F,
\ F ~ ~ ~ m ~
z N N z ~ Q z Q N !n
N
a+
1--1
'd
O~ W ~ 'D ~ q 'O :G 'O H
~ F LY1 ~ N p] 0.1 CQ
z ~ z z z z
a
c~
W ~ w~ 'O_ ry 8 'G_ 'O_ 8 y
Q~ 7 O+ Qa C0 vl
~ ~ ~ O MTV O O ~
U z M M z Z M C.1
h ~
~ ~
U
0 • ~ a~ a~
a N p ~ p U
~ F- ~ ~ ~ ~ ~ ~ ~ ~ ~
~ z ~ M az¢ z M aza M
A p
W ry 8 td N N 8 n C :C Ny
F ~ ~ ~ M a ~ Ol 61
O V O~ O U ~ ~ M O
M Q z Q N Q .Z Q M M M z fr. cA
N
~ N ~ O :O w
U F_ 8 ~ ~ 8 ~ ~ w ~
U
N N Q z Q N ~ N z W
p U
~i ~ O O N ctl "gyp, O ~ ~ :O_ N
O FW" 'r ~O} ~ N 00 ~ 1~ ~Q N
•C~ ~ V O O V 7 V ~ O S
W ~ O N N QzQ N N N z wcn
W O O w P g ~ g g ~ a p?
U ~ .L _ N N ~ N ~ Z w ~n
o ~ ~
a A A a W~ 8 N S ~ ~
y F ri a r W a"i ~
o n ~
~ W O (j ~ ~ N N N ~ Z Gr. V]
.~i
a~z ~ ~
Sao
~7~ w~
ADE-i vii ~ ~ ~ ~ o ~ g o 5~
O ~ ~ ~ ~ N N N z fi VI
W
U~ N o a W,o 8 N 8 ~ ° ~ y
NO ~ F- vNi a N a ~ C)] a"i a~
~ a N N N N ~ z LL V]
x~ ~ W
w ~ Y ~ ~
O b ~ W~ 8~ a N ro~ 8 ~ 8 ~ cm/
d ~ ~ M Q~ O m V
z M ~ F N 'U" O U ~ O V V f,~j ENO O S
F+1 N Q z Q N Q z Q N N N ,Z Gi. ~
O ~ "d
N
ICI . ~ . ~ 8 y
A N ~ ry r N N W 67 y{,.
~ N ON N N ~ O F O
~ z Lc. ~
.-y
~ O N S 1~ h ;C ti
F(~-11 W ~
F-' ~ N O N M ~
N NO N N ~ z 4i V1
3'"r ~ W N 8 N 8 r vii 'o h
^ N N N N N ~ z k. ~
OO d
W ~ ~ p ..1U-. p
N 00 I~ ~
N N Q z Q N N N Z W N
ti •'r
L~ cd
U
O ~
U ~ F
~ H F aw.
~ ~ F q
~ ~ _ ~ m
Q Q ~ w
bA ~ ra
~ ~ ~ Q
~Q pq m ~ m a ~ ~
a~
bn
z
V
a
a U
O
w^
AOZ ~
W O a
ozav
a~ ~
V~C4 0 ~ a~ ~
o ~ ~
G~ N ~ oo ~
H ~
~ ~ ~ a~ o
x ~ c cfl
a~ ~ c o a. o U -o v
O o U Q ~ 0 3 L .y ~ w
~ d ~ ~ ~ L N ~ ~ U Q L y J ~ c C ~
U ~ ~ ~ ~ ~ ~3
~ J Q Cn Q C~ C~ J (n ~ J J (n Cn J Cn Cn
Q~ O ~ N M ~ t!') f0
r N C'7 ~ In (O I~ 00 ~ r r r r r r
e