50-02 Ordinance RECORD OF ORDINANCES
Dayton Legal Blank. Inc. Form No. 30043
Ordinance No. ~_n~~ Passed • 20
AN ORDINANCE ACCEPTING THE LOWEST AND BEST BID
FOR RECREATION APPAREL AND AUTHORIZING THE
CITY MANAGER TO ENTER INTO A CONTRACT FOR
PROCUREMENT OF SAID APPAREL, AND DECLARING AN
EMERGENCY.
WHEREAS, after conducting formal advertising and competitive bidding procedures
for miscellaneous recreation apparel; and,
WHEREAS, Council has determined that the bid submitted by Embroidery Design,
based upon the prices within the bidder's proposal on file within the Division of
Human Resources/Procurement, is the lowest and best bid.
NOW, THEREFORE BE IT ORDAINED by the Council of the City of Dublin,
State of Ohio, J~' of the elected members concurring:
Section 1. That the bid submitted by Embroidery Design for the above referenced
apparel, based upon the bidder's proposal on file within the Division of Human
Resources/Procurement, is hereby accepted.
Section 2. That the City Manager is hereby authorized to enter into a contract with
Embroidery Design for the procurement of said apparel as specified within said
bidder's bid proposal on file in the Division of Human Resources/Procurement.
Section 3. That this Ordinance is declared to be an emergency necessary for the
immediate preservation of the public peace, health, safety or welfare, and emergency
action is necessary in order to have the recreation apparel available for seasonal
recreational programs. Therefore this Ordinance shall take effect immediately upon
passage.
Passed this ~ day of , 2002.
Mayor -Presiding Officer
ATTEST:
~ ~
Clerk of Council
I hereby certify that copies of this
Ordinance/Resolution were posted in the
City of Dublin in accordance with Section
731.25 of the Ohio Revised Code.
(,1~~, rk of Council, Dublin, Ohio
Division of Human Resources/Procurement
5200 Emerald Parkway, Dublin, Ohio 43017-1006
Phone: 614-410-4400 Fax: 614-761-2965 M e m o
To: Members of Dublin City Council
From: Marsha I. Grigsby, Interim City Manager ~~1~.
Date: Apri14, 2002
Re: Recreation Apparel Bid Process
By: David L. Harding, Director of Human Resources/Procurement
Attached for your consideration, please find Ordinance No. 50-02 accepting the lowest and best bid for recreation
apparel and authorizing the City Manager to enter into a contract for the procurement of said apparel. Also attached
for your reference is a copy of the bid tabulation.
This bid project involves the purchase of a variety of apparel for seasonal recreation staff and spring/ summer
recreation program participants. Bids were solicited for various items based on an estimated quantity of 3,500 items.
Apparel items, on which bids were sought, include the following:
• Silk Screen & Embroidered T-Shirts • Sweatshirts
• Embroidered Jerseys • Hats
• Polo Shirts • Mock Turtlenecks
Twenty-one (21) vendors were invited to participate in the bid process and, as reflected in the attached bid
tabulation, the City received bids from the following vendors:
• American Impressions •Massenelli Associates
• Cintas Corporation • Ochsendorf
• Creative Imprints • Promotional Response
• Embroidery Design Group • Soccer Unlimited
• Kingston Corporate Apparel
As noted in the attached bid tabulation, the bid proposals submitted by Soccer Unlimited, Ochsendorf, Kingston,
American Impressions, Promotional Response, and Massenelli contain significant irregularities/deficiencies and,
therefore, staff is recommending rejection of these bids. The bid proposal submitted by Creative Imprints contains
some vagueness/ambiguity in pricing but at this point probably does not warrant rejection. (Whether or not this bid
is rejected is inconsequential in that this bid is not the lowest bid.) The bid proposals submitted by Cintas
Corporation and Embroidery Design are in full compliance with the City's bid specifications and requirements.
Given the bid proposals submitted by Cintas ($33,871.06) and Embroidery Design ($31,440.43), the bid from
Embroidery Design is the lowest and best bid. Staff, therefore, recommends acceptance of the bid submitted by
Embroidery Design.
Although Ordinance No. 50-02 has not been drafted as emergency legislation, Staff will request emergency action at
the second reading on Apri122, 2002. Emergency action will be necessary at that time in order that the required
apparel can be obtained prior to the start of the applicable spring/summer recreation programs. (The vendor must
have sufficient turnaround time prior to the start of the spring/summer programs.)
t~ n n ~ b~ GC
K ~
° a c:
m ' ~ O ro
o
c: n ~ ~ ~
~ o ~ ~ ~
a
d ~ ~ ~ ~ d
r~i, ~ G ~
UQ~ O
~ ~ y
ee
Q°
r
O
n
~w C
A
~ ~ ~ ~ ~ ~
~ ~
~ o
~ ~ ~ ~ ~ p
w ~
0
o ~
~ .r
y
o ~
w w w w a~ °
~ w ~ cn ~
~ ~ ~ ono ~ ~
o ~ oo cn n: m
b ~
w o°~ o~0 0000 y
~ 'rs
~ ~
w
N
O
td N
f~D (~D (~D Z ~ ~ V
~ ~ ~ ° ~ ~ C
G. ~
~ O
~ z
o~ b~ ~ O
?C ~C ~ z ~ ~ :r ~ ~
° ~ ~ ~x
rt.
d
ryyyy~~~
N w
o
~o ~ r O
~c ~ ~ z
d ~ ~ ~
a. ~ z~~
~ ~ ~ ~ ~
p~,z
~ ~ ~ ~ro
y f~ii y ° C ~ A7 1 1
rf ~ ~ r : ~~~yy
n f~D ~ f~9 ~ n O~ C p x C
~ .Q a .c a ; ~ a: c ~ ~ CrJ
•a E. •o E. ass ~ ~ ~ o ~ y
a ~ o ~ o ~ ~ a ~'ti
o ~ o °fQ o a r°
~ ~ ~ ~ ~ ~
~ ~ ~B~
o o ~ Q: ~ °
G crq ~ :r
~ m a~ n y, o •t
a. ~ A f7 Al ~ ~ rC C
ems-' fD lD "M1' (7 fKD "S i
~ ~ ~ f~9 ~ ~ f~D lD
A~ C `a ~ Q p
C/1 C C ~ C ~ ~
M a. a ~ a Q o n
~ ~ ~ y
~ ~ . ~ of ~
~ ~ _
3
a a ~ ~ c
a~ m ~ o
. ~
ar°a ~ ~
O. O. ~ rn
~ O
~ b ~ c ~
o
o
0
'0 7~ a
~ ~ ~
~ ~ ~
~ o
o' o
~ ~ ~
~ ~ ~ ~ ~ ~
~ ~ w ~n ~
a ~ ~ ~
a a a.
~ A ~
~D CI1 J
i i i
r-~
~ A 1~
O
~ N N N N
~D O 00 ~O
~ ~ ~ ~ ~ a
~ ~ ~
w oo w ~ ~
0 0 ~ ~ o
e~
by
0 0 0 0 0 ~
0
0
a
°
z
z K z z a
° ~ ~ <o
b
o y ~ o ~ C x~
~e
a~~ o ~ ~ o ~ ~ o ~ ~ o ~ o
o~c ~~o• ~~c
~ ° b ob c'° ~ = b
o o o o n o o a o 0 0
i ~ ss. i j a i ~ c i ~ i
~ o c~ o c r o ~ o -e n
e. B, .c a " -s y. ^ a ~ a ~ o
~ ~
C/] o o o o o M C~ y co
c ~ ~ ~ ~ ~ a ~ ~ ~ ~ ~ a ~ Y
m
~ ~ o o o
a
~ ~C C. ~ ee C ~ C. ~ ~ td
o o n: n: ~ o
~ ~ ~
o o. ~ a ~ a. ~ ~
o ~ °
~ a. a a
~ o