60-02 Ordinance RECORD OF ORDINANCES
Dayton Lcgal Blank, Tnc. Form No. 30043
Ordinance No. 60-02 Passed , 20
An Ordinance Amending The Annual Appropriations Ordinance For Fiscal Year
Ending December 31, 2002
WHEREAS, Section 5705.40 of the Ohio Revised Code allows for supplemental
appropriations to be made to an appropriations measure provided sufficient resources are
available; and
WHEREAS, the Ohio Revised Code requires, when necessary, amendments to the
annual appropriations ordinance to be made in order that appropriations are not over
expended; and
WHEREAS, it is necessary to amend the annual appropriations measure to provide
funding authorization for the development of the community park at the entrance to the
Ballantrae residential and golf course development.
NOW, THEREFORE BE IT ORDAINED by the Council of the City of Dublin, State
of Ohio, of the elected members concurring that:
Section 1. There be appropriated from the unappropriated balance in the Ballantrae Park
Construction Fund the amount of $790,000 to account 437-0314-780-2511 for
construction costs related to the community park at the entrance to the Ballantrae
development.
Section 2. The public hearing be waived to provide immediate funding authorization for
the project.
Section 3. This Ordinance shall take effect and be in force in accordance with Section
4.04(a) of the Dublin City Charter.
Passed this ~ of 2002.
Mayor -Presiding Officer
ATTEST:
Clerk of Council
I hereby certify that copies of this
Ordinance/Resolution were posted in the
City of Dublin in accordance with Section
731.25 of the Ohio Revised Code.
~~P
(_-~cL~-: rk of Council, Dublin, Ohio
Office of the City Manager
5200 Emerald Parkway; Dublin, Ohio 43017-1006
ciTY of nuBLiN Phone: 614-410-4400; Fax: 614-410-4490 M e m O
To: Members of Dublin City Council
From: Marsha I. Grigsby, Interim City Manager/Director of Finance
Subject: Ordinance No. 60-02, An Ordinance Amending the Armual Appropriations Ordinance
Date: April 2, 2002
As you are aware, the City entered into an Infrastructure Agreement and a Park Development
Agreement with Multicon Development Co. (Multicon) for the construction of the public
infrastructure improvements, including the development of a community park, needed for the
Ballantrae residential and golf community.
The Infrastructure Agreement provided for the construction of roadway improvements, the
extension of water and sewer lines, and the completion of secondary improvements as available
funding allowed. The secondary improvements included the burial of existing power lines,
landscaping and irrigation improvements, lighting, and other parks and recreational facilities and
improvements.
As a result of the favorable bids received by Multicon, it was previously identified that funding
would be sufficient to continue the extension of Eiterman Road to the southern property line of the
Ballantrae development and to complete the secondary improvements identified in the
Infrastructure Agreement. A copy of the May 17, 2001 memo is attached for reference.
The attached spreadsheets reflect the expenditures and encumbrances in the Golf Course Roadway
Fund through March and identifies the balance available for remaining roadway work and the
transfer to the Ballantrae Park Fund. Financial information on the project water and sewer
improvements is also included.
Ordinance No. 60-02 appropriates the funds that will be transferred from the Golf Course Roadway
Fund to the Ballantrae Park Fund for construction costs related to the development of the park as
identified in the Park Development Agreement. The Ballantrae Park is being developed in
accordance with the park plan presented to City Council at the August 13, 2001 Council meeting.
The current total estimated cost of the park is $2,489,093. The Edwards Companies will be
contributing $452,000 towards the development of the park in accordance with the Development
Agreement and the park Infrastructure Agreement.
The attached information also provides a recap of the public investment in the infrastructure
improvements related to the Ballantrae development.
Attachments
T:\2002\026aRD-60-02 MEMO.dce
Office of the City Manager
5200 Emerald Parkway • Dublin, Ohio 43017-1006
CITY OF DUBLIN Phone: 614-410-4400 • Fax: 614-410-4490 M e m O
To: Members of Dublin City Council
ti-~-,~1`
From: Timothy C. Hansley, City Manager ;
Date: May 17, 2001
Subject: Ordinance No. 71-O1, An Ordinance Amending The Annual Appropriations Ordinance
Initiated by: Marsha I. Grigsby, Director of Finance
As stated in the Ordinance, additional appropriations are being requested for the sanitary sewer
odor control program and the infrastructure improvements related to the Ballentrae golf course
community.
The 2001 Operating Budget included funding for the sanitary sewer odor control program
through June. The biofilter odor control system is being installed by the City of Columbus.
They have experienced project delays as a result of unanticipated rock excavation and a conflict
with utility lines. At this time, we are unsure of the project completion date. This appropriation
should allow Dublin to continue the odor control program through year-end.
Sections 2, 3 and 4 provide for the establishment of separate funds for the infrastructure
improvements related to the Ballentrae golf course community. The Infrastructure Agreement
executed by the City of Dublin and Multicon Development Co. (Multicon) requires that separate
funds be used to account for the financial activity of the projects. Funding for the necessary
roadways, water and sewer improvements were included in the 2001 Operating Budget in
existing City funds. These appropriations reflect the balance between the amounts originally
appropriated in the Capital Improvements Tax Fund, the Water fund and the Sewer Fund and the
project payments that have been made to date. The attached spreadsheet reflects the original
appropriations, actual expenditures made and estimated expenditures to be made for right-of--way
acquisitions that have not been finalized.
The bids have been received by Multicon. We do not have a final recap of the bids; however,
they were very favorable. There will be excess monies that will be available for the completion
of the secondary improvements identified in the Infrastructure Agreement. In addition to the
secondary improvement identified, we currently anticipate that sufficient funds will be available
to continue the extension of Eiterman Road to the southern property line of the Ballentrae
development. The extension of Eiterman Road was shortened early in the project due to the
estimated costs and the estimated resources available. In the Development Agreement, this
continued extension was identified as a future obligation of the City. Being able to continue the
extension of the roadway now will benefit the development of the golf course and allow the City
to take advantage of the bid prices received by Multicon.
When we receive the final bid recap we will provide that information to City Council along with
a recap of the additional improvements that will be able to be completed.
If you have any questions, please do not hesitate to contact Marsha.
T:\2001 \047-ORD-71-O1-MEMO.doc
Public Investment in the Ballantrae Golf Course Development
Roadways:
Woerner Temple-Avery Road to Eiterman Road
Eiterman Road-Shier Rings Road to southern
boundary of development(1) 3,242,245
Additional costs anticipated 870,000
$4,112,245
Parks:
Land acquisition-north of Woerner Temple(2) 1,728,959
Land acquisition-south of Woerner Temple(2) 1,245,000
Land acquisition-golf course 1,500,000
Park development-north of Woerner Temple(3) 2,037,093
6,511,052
Utilities:
Water line extensions 709,637
Sewer line extension 249,812
959,449
$11,582,746
(1) Net of special assessment.
(2) Legal fees related to the land acquisition are not included in the amounts reflected.
The property on the north side of Woerner Temple is in litigation and therfore
costs are not finalized and there are still two properties on the south side of
Woerner Temple that have not been acquired(Hartman and Bucci).
(3) Net of developer contribution.
04/02/2002
Filename: t:\mig\c appro
j \Golfcourse
Ballantrae/Golf Course Infrastructure Improvements
Budget vs. ActuaVEstimated Costs
Roadway Water Sewer
Improvements improvements Improvements Total
Recap of Project Costs
Expenditures prior to establishing
separate construction funds $489,756 $169,238 $45,225 $704,219
Golf Course Roadway Fund Expenditures 2,655,477 2,655,477
Golf Course Roadway Fund Encumbrances 1,675,797 1,675,797
Golf Course Water Fund Expenditures 464,379 464,379
Golf Course Water Fund Encumbrances 76,020 76,020
Golf Course Sewer Fund Expenditures 159,519 159,519
Golf Course Sewer Fund Encumbrances 45,068 45,068
Change Orders not yet processed 0
Contracts not yet processed(1) 85,713 0 0 85,713
Total Project Costs 4,906,743 709,637 249,812 5,866,192
Balance available from Budget(2) $1.677.257 98 788 150 188 $1.926.233
(1) Does not include additional costs for intersection pavers, landscaping at Eiterman/Shier Rings intersection,
additional landscapin along roadways, and AEP charges. These costs have been estimated at $870,000.
(2)Anticipate transferring $790,000 to Ballantrae Park Fund to complete the construction.
Filename: t:\mig\capproj\Golfcourse
Ballantrae/Golf Course Infrastructure Improvements
Budget vs. Actual/Estimated Costs
Roadwa Water Sewer
Im rovements Im rovements Im rovements Total
Golf Course Infrastructure Funds
Transfer per Ordinance #71-O1 $6,094,244 $639,187 $354,775 $7,088,206
Expenditures:
R-O-W/easements-
Hearthstone(settlementamount) 1,709 1,709
Fellowshi Ba fist 6,239 6,239
Youn (settlement amount) 1,151
Derth 6,640
Hoffer 47,113
Ra mood Professional-Hoffer environmental 3,500
Demolition costs-Hoffer ro ert 3,768
Swickard 7,300
Ohio Title Co 292
Franklin Co. Treasurer-recou ment on Youn 2,427
Franklin Co. Common Pleas-Youn case 222
R-O-W/easements ne otiu[ions-
M E Com anies 1,530 2,250 3,780
Desi n(Eiterman extension)-
Bur ess & Ni le 43,350 43,350
Cons[mction-
Geor eI el 2,330,183 379,004 153,278 2,862,465
Stottleme er H dromulchin 33,636
Griffin Pavement Stri in 10,842
Cit of Dublin-si na e 1,351
EMH&T 709
Archive Re ro ra hic Center-annexation 180
Buck & Sons 56,281
Peabod Landsca e 59,258
Dave Tree Farm 38,532
Edwards Golf Comm.-reimbursement 14,027
Performance bond 32,618 4,140 1,842 38,600
Construction mana ement-
Steve Sanders 4,044 4,084 2,266 10,394
Water well testin -
BBC&M 16,381 16,381
Geo-technical testin services-
Resource International 4,548 2
133 2.133 8.814
Other
lose h Bucci 415
Total expenditures 2,655,477 464,379 159,519 3,279,375
Encumbrances
Desi n-
Bur ess & Ni le 7,650 7,650
Construction-
Geor eI el(l) 1,117,974 47,937 33,269 1,199,180
Griffin Pavement Stri in 14,834
Dave Tree Farm 22,159
Buck & Sons 303,661
Peabod Landsca e 3,323
Stottleme erH dromulchin 100,329
Bmsh Contractors 53,650
Van D ke Iron 28,600
Construction mana ement-
Steve Sanders 15,956 7,9]6 5,734 29,606
Water well testin -
BBC&M 618 618
Geo-technical testin services-
Resource International 6,383 6,065 6,065 18,513
Other-
Raab Surve in 660 660
Demolition-Hoffer ro ert 14,102
Total encumbrances 1,675,797 76,020 45.068 1,256,227
Total expenditures/encumbrances 4,331,274 540.399 204 587 4,535,602
Unencumbered fund balance $1,762,970 $98,788 $150,188 $2,552,604
04/02/02
Filenames Unig\capproj\Golfcourse
Ballantrae/Golf Course Infrastructure Improvements
Budget vs. ActuaVEstimated Costs
Roadway Water Sewer
Improvements Improvements Improvements Total
Programmed in 2001 Operating Budget $6,584,000 $808>425 $400,000 $7,792,425
Project costs incurred by the City:
Design-
Burgess & Niple 483,000 120,000 42,000 645,000
R-O-W/easements-
Avery Land-final 385 385
Bates-final 17,461 17,461
Eiterman/Post LLC(not finalized) 9,550 9,550
Hearthstone Management(not finalized) 8,583 8,583
Moro(rezoning-land dedicated) 0 0
Young(not finalized) 11,509 11,509
Norris-final 5,056 5,056
Appraisals-Mollica 1,700 1,750 3,450
Permits 3,225 3,225
Total expenditures 489,756 169,238 45,225 704,219
Balance(Ordinance#71-O1) $6,094,244 $639,187 $354,775 $7,088,206
Filenames:Amig\capprojAGolfcourse