146-97 OrdinanceRECORD OF ORDINANCES
Dayton Legal Blank Co. Form No. 30043
Ordinance No._146-97 Passed______________ ____________ _ ____19__
AN ORDINANCE TO ADOPT THE ANNUAL OPERATING BUDGET
FOR THE FISCAL YEAR ENDING DECEMBER 31, 1998 AND
DECLARING AN EMERGENCY
WHEREAS, Section 8.02(a) of the Dublin City Charter requires the City Manager
to prepare and submit the annual budget to City Council; and
WHEREAS, City Council has received and reviewed the annual budget for 1998;
and
WHEREAS, the Administration has incorporated in the attached 1998 Operating
Budget all modifications as requested by City Council as a result of the budget
review workshops.
NOW, THEREFORE, BE IT ORDAINED, by the Council of the City of Dublin,
State of Ohio, _~_ of the elected members concurring that:
Section 1. That the 1998 Annual Operating Budget attached as an Exhibit be, and
hereby is, approved.
Section 2. That this ordinance is declared to be an emergency necessary to protect
the health, safety and welfare of the residents of the City, and for the further reason
that the annual operating budget must be in effect by January 1, 1998. This
Ordinance shall be in effect on January 1, 1998.
Passed this 1 s ~' day of ~ e~ ~.Y~~F/~~ _, 1997
Mayor -Presiding Officer
ATTEST:
Clerk of Council
! h~rehv cert'ty shot ron;es of this Ord~nonce/`Ilesotot~
City of ~~,hi~n :n rrt~rdance wah Secton 731.25 of tha Were posted in
d, ro Revlser± Co;
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CITY OF DUBLIN
Memo
Office of the City Manager
5200 Emerald Parkway
Dublin, Ohio 43017-1006
Phone: 614-761-6500
Fax: 614-889-0740
To: Members of Dublin City Council
From: Timothy C. Hansley, City Manager
Date: November 26, 1997
Subject: Ordinance No. 146-97, 1998 Operating Budget
Initiated by: Marsha I. Grigsby, Director of Finance ham-.
Ordinance No. 146-97 provides for the adoption of the 1998 Operating Budget. As a result of the
budget review meetings, modifications as requested by City Council have been incorporated in the
budget document as well as the companion Annual Appropriations Ordinance, Ordinance No. 153-
97.
The following items reflect the requested modifications and corrections to the 1998 Proposed
Operating Budget:
General Fund
Office of the Director of Development (page 29)
• Account 2111, the 1997 Estimate should be $12,000 instead of $1,000.
Division of Building Standards (page 37)
• The number of positions for the Administrative Secretary and the Clerical Specialist II
positions were reversed. There is one (1) Administrative Secretary and two (2) Clerical
Specialist II positions.
Division of Grounds and Facilities (page 48)
• Account 2530, the reference to the "911 UPS system has been modified to read: "911"
Uninterrupted Power Supply (UPS) system for clarification.
,~
General Fund (Continued)
Miscellaneous Account (page 62)
• Account 2821, the funding for the Dublin Counseling Center was increased from $30,000 to
$35,000.
Recreation Fund
Division of Recreation (page 81)
• Changed the 1998 Wyandot Discovery Camp positions from 16FTE to 16SFTE (Seasonal Full-
Time Equivalents)
Safety Fund
Division of Police (page 87 through 89 page)
• Modified the Personnel Data information on page 87 to reflect the two (2) additional Police
Officer positions added by City Council.
• Increased the following accounts to provide funding for the two (2) additional Police Officers:
- Account 2110 $55,000
- Account 2120 25,000
- Account 2140 10,000
- Account 2200 5,000
• Modified budget summary information on page 89 to reflect a total of four (4) additional Police
Officer positions.
Mayor's Court Computer Fund
• Reduced the request for Account 2520 by $10,000. The computers will be purchased in 1997
instead of 1998. The funding authorization for 1997 is being requested in Ordinance No. 162-
97.
Capital Improvements Tax Fund (page 108 through 111)
• Adjusted the carryover amount for Account 2510 from $500,000 to $732,000 based on current
information.
• Reduced the amount of transfers needed (Account 2710) by $400,000 because of Ordinance
No. 145-97 which was passed on November 17, 1997 (Funding for design for the next phase
of the Community Recreation Center).
Workers' Compensation Self-Insurance Fund (page 132)
• Adjusted Account 2363, Claims, to reflect $25,000 instead of $45,000.
Drug Enforcement Trust Fund (page 134)
• The annual appropriation amount of $25,000 was not reflected in the proposed budget. This
funding has not been used in recent years.
I have attached the recap pages from each of the budget workshop meetings. If you need any
additional information or have any questions, please let us know.
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Proposed 1998 Operating Budget
Follow-up Items From November 5, 1997 Meeting
Division of Grounds and Facilities
• Facilities -the reference to the "911" UPS system has been modified to read: "911"
Uninterrupted Power Supply (UPS) system for clarification. As a follow-up to a question
raised, the "911" system is connected to the generators at the Justice Center. The UPS is an
added safeguard due to the critical safety function of the "911" system.
Cemetery -corrected page number 77 to 78.
Office of the Director of Service
• Council Member McCash raised a question with regard to the amount reflected in Account
2110 -Salaries & Wages on page 56 as compared to the amount reflected in Account 2110
for the Division of Economic Development on page 41.
Account 2110 for the Office of the Director of Service reflects the 1998 estimated wages for
the Director of Service and the Executive Secretary. The estimated wages for the two (2)
intern are included in Account 2112 -Other Wages.
Account 2110 for the Division of Economic Development reflects the 1998 estimates wages
for the Director of Economic Development, the new Case Officer position and the Clerical
Specialist II position. The Director's position is a reclassification of the Economic
Development Coordinator position and the position appraisal completed by the Director of
Human Resources & Procurement to establish the pay grade has not yet been completed. The
same is true for the Case Officer position. Estimates for budget purposes have been utilized;
however, the actual salaries & wages will be based on the pay grade established by the
Director of Human Resources.
Division of Recreation Services
~, Recreation -changed 1998 Wyandot Discovery Camp positions from 16FTE to 16SFTE
Pool -added reference of SFTE to 1998 positions.
Other Modifications
The following errors were noted and have been corrected:
Page 29 -the 1997 Estimate for Account 2111 should be $12,000 instead of $1,000.
Page 37 -the number of positions for the Administrative Secretary and the Clerical Specialist
II positions were reversed. They should reflect one (1) Administrative Secretary and two
(2) Clerical Specialist II positions.
11/10/97
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Proposed 1998 Operating Budget
Follow-up Items From November 12, 1997 Meeting
Division of Police
City Council approved the addition of two (2) Police Officers for the purpose of
implementing a School Resource Officer program. This program will result in a School
Resource Officer being assigned to Dublin Coffinan High School and a School Resource
Officer being assigned to Dublin Scioto High School. The Dublin City School District will
reimburse the City for the cost of one (1) School Resource Officer based on the fully-
burdened hourly rate as determined by the Cost of Services Study.
The addition of the two (2) Police Officer positions resulted in the following adjustments:
• Account 2110, Salaries/Wages, was increased by $55,000. This increase assumed
an April 1, 1998 start date for the 2 Police Officers.
• Account 2120, Employee Benefits, was increased by $25,000 to reflect the increase
in benefits relating to the 2 additional Police Officers.
• Accounts 2140, Uniforms, reflects a $10,000 increase for new uniform issue for the
2 additional Police Officers.
• Account 2200, Training, reflects a $5,000 increase for academy training for the
additional Police Officers.
Division of Information Technolo~y
There were no modifications to the budget document; however, there was discussion on
whether or not to publish Council Members' E-mail addresses. It was determined that the
addresses would not be published because the majority of Council Members felt they could
communication more effectively by telephone and other methods.
Division of Community Relations (Special Events
There were no modifications to the budget document; however, there was discussion on the
funding sources that should be used for special events and the level of funding for events.
It was determined that special events would continue to be funded through the Hotel/Motel
Tax Fund as they have been in past years and the level of funding for 1998 would not be
modified.
Division of Human Resources & Procurement
Discussion took place in regard to offering benefits to other than full-time employees. It was
determined that Council will have further discussion of this matter at the time the
compensation plan is brought to Council as legislation in 1998.
Other Modifications
Page 132 -the request for Account 2363, Claims, has been adjusted from $45,000 to $25,000.
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Proposed 1998 Operating Budget
Follow-up Items From November 24, 1997 Meeting
Capital Improvements Tax Fund
Account 2510, Land Acquisition, was increased to $1,232,000 based on current amount of
funds expended in 1997. Of the original amount appropriated in 1997 ($1,500,000),
$267,924 has been disbursed for the David Road R-O-W acquisition and it is anticipated that
an additional $500,000 will be disbursed before year-end for the Union 76 gas station site.
This leaves $732,000 available from 1997 and $500,000 for the 1998 allocation.
City Council
No adjustments were made; however, a motion was passed to refer the usage of
TraveUTraining funds to the Administrative Committee of Council.
Law Director
Motion was passed to provide for a review of the legal expenses in April by the Finance
Committee of Council. Detailed information by type (i.e. litigation, acquisition, etc). will
be provided.
Future budgets to provide more detailed information.
Miscellaneous
Increased the amount of funding to the Dublin Counseling Center from $30,000 to $35,000.
Other Discussion
• Staff requested that the Mayor's Court Computer Fund's budget, Account 2520, be reduced
by $10,000. An additional funding request for $10,000 will be made in 1997. This will
allow the Division of Court Services to proceed with buying computers in 1997 and begin
the process of converting to new software in December instead of January.
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