33-98 OrdinanceRECORD OF ORDINANCES
Dayton Legal Blank Co. Form No. 30043
33-98
Ordinance No._____________-_-_-- Passed --------19_ __ -
An Ordinance Amending The Annual Appropriations Ordinance For The
Fiscal Year Ending December 31,1998
WHEREAS, Section 5705.40 of the Ohio Revised Code allows for supplemental
appropriations to be made to an appropriations measure provided sufficient resources
are available; and
WHEREAS, the Ohio Revised Code requires, when necessary, amendments to the
annual appropriations measure be made in order that appropriations are not over
expended; and
WHEREAS, it is necessary to amend the annual appropriations measure to provide
adequate funding for computer equipment and professional services relating to
telecommunications issues.
NOW, THEREFORE, BE IT ORDAINED, by the Council of the City of Dublin,
State of Ohio, _..,~ of the elected members concurring that:
Section 1. There be appropriated from the unappropriated balance in the General
Fund the amount of $50,000 to account 01-09-10-2349 for professional services
relating to telecommunications issues.
Section 2. There be appropriated from the unappropriated balance in the Capital
Improvements Tax Fund the amount of $170,000 to account 40-03-14-2571 for the
purpose of acquiring computer equipment.
Section 3. The public hearing be waived to provide immediate funding for the stated
purposes.
Section 4. This Ordinance shall take effect and be in force in accordance with
Section 4.04(a) of the Dublin City Charter.
Passed this day of , 1998.
~1
Mayor -Presiding Officer
ATTEST:
Clerk of Council
I herehv rn~t=fv +hof copies of this Ordnance/Resa{atier- were posted in th
City of Dublin in accordance with Section 131.25 of the Oriia Revised Code.
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l~`(• Cler of until, Du I' i, Ohio
Division of Information Technology
5200 Emerald Parkway • Dublin, Ohio 43017-1006
CITY" OF DUBLIN Phone: 614-761-6500 • Fax: 614-889-0740
Mem o
To: Marsha Grigsby, Finance Director
From: Peter Husenitza, Director of Information Technology
Date: April 16, 1998
Re: Acquisition of Computer Hardware
We have recently purchased new Financial, Human ResourceslProcurement, and Public
Safety applications. Implementation has begun. These applications and the city-wide
network will greatly increase the utilization of our current primary City Hall computer
system (IBM AS/400). We will need to acquire a new system at City Hall in order to
accommodate the need and volume of transactions.
A new system at City Hall will be able to process the anticipated high volume of
financial, personnel and procurement transactions. These transaction volumes will
increase as the city-wide network is utilized and divisions start interactive processing with
the new applications. More applications will also be implemented in the near future. City-
widetechnology utilization will increase. This system is also part of our readiness for the
year 2000. The proposed system should last for 3 to 5 years, but can be upgraded if
required.
Our plan is to move our present City Hall IBM AS/400 to the Justice Center for the
Public Safety Police and Dispatching operation. The Dispatching application will also be
t~.
duplicated on the new City Hall computer system. This environment enables the best
Public Safety and City Hall computer response, and ensures that the critical Dispatching
operation is up and running at all times.
The specifications for the new system at City Hall have been determined. Various
scenarios were analyzed in order to best accommodate the needs of all environments and
to be the most cost effective. An alternate solution, to upgrade our present AS/400
computer and purchase a small system for the Justice Center, would cost $12,000 more.
Moving our present system to the Justice Center will enable a prompt and secure
Public Safety operation. The Dispatching applications will then be duplicated on the City
Hall system to create a backup environment.
Page I of 2
,~..
CITY OF DUBLIN
Department of Service
6351 Shier-Rings Road • Dublin, Ohio 43016-1243
Phone: 614-761-6570 Fax: 614-761-6512
To: Timothy C. Hansley, City Manager y~
From: Dana L. McDaniel, Director of S ce~{,f~~
Date: Apri12, 1998
„~ Re: Request for additional appropriation
Memo
As you aze aware, I updated the Public Service Committee (and Council Member John Reiner who was
also present) on several telecommunications related issues and gave a detailed briefing on Dublink. All
members present were genuinely enthusiastic about the project. I reminded them that at my budget
hearing process for Fiscal Year 1998 that I said would come back if I had additional needs for
telecommunications-related dollazs. I informed them that I desired to budget $50,000 for additional work
and to pay bills related to our EAS filing that has continued to drag out. They did not negatively respond
to this and seemed understanding of the need.
I am requesting that $50,000 be appropriated to Account 01-09-10-2349, Professional Services.
Generally these dollars will go towards:
1. EAS costs: $15,000
2. Amendments to ROW Ordinance: $ 5,000
3. Administrative Regulations for ROW Ordinance: $ 5,000
4. Dublink related issues:
A. Letters of intent: $ 500
B. Occupation Operating Agreements: $10,000
C. Ongoing Negotiations: $ 5,000
'""'`"° D. Fishel Agreement: $ 2,500
E. Ordinance for Utility: $ 5,000
F. Bond Counsel: $ 2,000
I intend to continue using Greg Dunn for this work. To use anyone else would be costly just to get them
up to speed. As you know, Mr. Dunn has served the City well, to date and he is well-read into these
ongoing projects and processes.
Thank you.
DLM/t~b
c: ~1~Iarsha Gri sb
g Y
Steve Smith
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Department of Finance
5200 Emerald Parkway • Dublin, Ohio 43017-1006
CITY OF DUBLIN Phone: 614-761-6500 • Fax: 614-889-0740
Memo
To: Members of Dublin City Council
From: Timothy C. Hansley, City Manager
Subject: Ordinance No. 33-98, Amendments To The Annual Appropriations Measure
Date April 16, 1998
Initiated by: Marsha I. Grigsby, Director of Finance ,~~'~-
As stated in the Ordinance, the additional funds are being requested for additional computer
equipment and anticipated fees related to telecommunications related issues. Please refer to the
attached memos from Peter Husenitza, Director of Information Technology and Dana McDaniel,
Director of Service.
Please call if you have any questions.
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