75-97 OrdinanceRECORD OF ORDINANCES
Dayton Leeal Blank Co. Form No. 30043
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Ordinance No._75-97 _________ Passed--------------------- --- --___19
AN ORDINANCE ACCEPTING THE LOWEST AND
BEST BID FOR MOSQUITO FORMULA,
AUTHORIZING THE CITY MANAGER TO ENTER
INTO A CONTRACT FOR PROCUREMENT OF SAID
MATERIAL.
WHEREAS, after conducting formal advertising and competitive bidding procedures for
mosquito formula; and,
WHEREAS, Council has determined the bid submitted by Clarke Mosquito Control
Products, Inc. for said material constitutes the lowest and best bid, in the total amount of
$22,400.00; and,
NOW, ~`HEREFORE BE IT ORDAINED by the Council of the City of Dublin, State of
Ohio, ~_ of the elected members concurring:
Section 1• That the bid submitted by Clarke Mosquito Control Products, Inc. for the above
referenced material, in the amount of $22,400.00, is hereby accepted.
Section 2- That the City Manager is hereby authorized to enter into a contract with Clarke
Mosquito Control Products, Inc. for the procurement of said material as specified above and
within said bidder's bid proposal on file in the Division of Human Resources and
Procurement.
Passed this day of 1997.
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- Presi6in¢ Officer
ATTEST:
Clerk of Council
i hereby cefify that copies of this Ordinance/elien were posted in the
City of Dublin in accordance wit11 Settion 731.25 of the Ohio Revised lode.
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I N T R
MEMO
0 F F I C E
To: Members of Dublin City Council
From: Timothy C. Hensley, City Manager/
Subject: Mosquito Formula Bid
Date: May 15, 1997
By: David L. Hazding, Director of Human Resources/Procurement ~"
Attached for your consideration please find Ordinance No. 75-97 accepting the lowest and best bid for mosquito
formula. Also, attached for your review is a copy of the bid tabulation.
Bids were requested based upon an estimated quantity of 800 gallons, which is consistent with the estimated
quantity used in 1996. As reflected in the attached bid tabulation, the City received bids from the following
suppliers:
* Tonaco, Inc.
* Clazke Mosquito Control Products, Inc.
Although Tonaco, Inc. submitted the lowest bid in the amount of $24.90/gallon, Staff has a number of concerns
regarding several aspects of the bid proposal. Firstly, Tonaco failed to complete and to have notarized the
Corporate Affidavit, the Property Tax Affidavit and the Non-Collusion Affidavit as required by the bid
documents. Secondly, Tonaco has specified a ten (10) day delivery time, compared with a five (5) day delivery
as stated by Clazke. In addition, Tonaco submitted a bid for FLAK 2-2, a product that the EPA has no longer
approved for manufacture. Furthermore, Tonaco does not have sufficient quantities of existing stock to satisfy
the terms and conditions of the bid. The above referenced issues aze such that Staff cannot recommend
acceptance of Tonaco's bid as the lowest and best bid. Tonaco's bid is the lowest, but in Staff's judgement, it
is not the best.
Clarke Mosquito Control Products, Inc. submitted a bid in the amount of $28.00/gallon for mosquito formula.
Clazke's bid complies fully with the City's specifications and is therefore responsive to the City's needs. In
Staff's judgement, the bid submitted by Clazke Mosquito Control Products, Inc. is the lowest and best bid;
therefore, Staff recommends that Clazke's bid be accepted. The term of the Contract, pursuant to the bid
documents, would be one yeaz initially with an option to renew for two (2) additional one yeaz periods upon
mutual agreement of both parties.
Attachments