67-97 OrdinanceRECORD OF ORDINANCES
Dayton Legal Blank Co. Form No. 30043
Ordinance No.67-97-----------..__ Passed--- --- -------------- -------- -- -- ------ --19--- -- .
AN ORDINANCE ACCEPTING THE LOWEST AND
BEST BID FOR NEW DUMP TRUCK BODIES AND
RELATED EQUIPMENT, AUTHORIZING THE CITY
MANAGER TO ENTER INTO A CONTRACT FOR
PROCUREMENT OF SAID EQUIPMENT.
WHEREAS, after conducting formal advertising and competitive bidding procedures for new
dump truck bodies and related equipment; and,
WHEREAS, Council has determined the bid submitted by Buckeye Truck Equipment for
said equipment constitutes the lowest and best bid, in the total amount of $65,000.00; and,
NOW, TI~EREFORE BE IT ORDAINED by the Council .of the City of Dublin, State of
Ohio, ~ of the elected members concurring:
Section 1. That the bid submitted by Buckeye Truck Equipment for the above referenced
equipment, in the amount of $65,000.00, is hereby accepted.
' n 2 That the City Manager is hereby authorized to enter into a contract with Buckeye
Truck Equipment for the procurement of said equipment as specified above and within said
bidder's bid proposal on file in the Division of Human Resources and Procurement.
Passed this °~ day of 1997.
/~,~'~~
- Presiding Officer
ATTEST:
Clerk of Council
I hereby certify shot copies of this Ordnance/Re~clatien were posted in the
City of Dublin in accordance with Section 731.25 of the Ahio Revised Code.
P
l~s S t Cler c of until, Dub ' ,Ohio
MEMORANDUM
TO: Members of Dublin City Council r
FROM: Timothy C. Hensley, City Manager
SUBJECT: New Dump Truck Bodies and Related Equipment Bid
DATE: April 24, 1997
INITIATED BY: David L. Harding, Director of Human Resources/Procurement
,,, Attached for your consideration please find Ordinance No. 67-97 accepting the lowest and best bid
for two new dump truck bodies and related equipment for the Department of Service. Also, attached
for your reference is a copy of the bid tabulation.
"""" This bid project involves the procurement and installation of new dump truck bodies and related
equipment on new 1997 Navistar International (4900 series) two and a half (2.5) ton dump trucks.
Prior to seeking bids the Department of Service compared dump bodies and related equipment from
different manufactures. As a result, detailed specifications were developed based on functionality.
As reflected in the attached bid tabulation, the City received bid proposals from the following
companies:
Ace Truck Body, Inc.
Buckeye Truck Equipment
Ace Truck Body submitted two (2) bids for new dump truck bodies and related equipment. Both bids
contained several minor deviations and one major deviation from the City's specifications. Upon
review by the Department of Service it was determined that the minor deviations would not adversely
affect City operations or the functionality of the new City vehicles. However, the Department of
Service has determined that the major deviation (Ace's proposed Gresen Ice Warrior 5 Spreader
System) would adversely affect City operations. The spreader system proposed by Ace is not
compatible v~ith the Citjrs spreader system presently in service. The City has, to date, invested more
than $22,000 in its spreader system (the Compu-spread Spreader System). All new spreader
systems purchased by the City should be compatible to the City's Compu-spread system. This will
maintain consistency in data collection and reduce the City's cost for stocking parts and obtaining
maintenance service (one maintenance service provider instead of two). Further, the Department
of Service has documented several instances where Ace has provided the City with poor service and
workmanship. Therefore, it is Staff s recommendation that Ace's bid not be accepted.
Buckeye Truck Equipment submitted one bid for new dump truck bodies and related equipment.
Buckeye's bid also contained several minor deviations from the City specifications. Upon review,
by the Department of Service, it was determined that the minor deviations specified in Buckeye's bid
would not adversely affect City operations or the functionality of the new City vehicles. In addition,
Buckeye Truck has an established history with the City of providing good service and quality
workmanship.
The award conditions in the bid documents require that there be a single award to the bidder
submitting a bid that, in the City of Dublin's judgement, is in the best interest of the City and, which
in its opinion, is the lowest and best bid. In the final analysis, Staff believes that the bid submitted
by Buckeye Truck Equipment, for new dump track bodies and related equipment, represents the
City's best interest and the lowest and best bid. Therefore, Staff recommends that said bid be
accepted.
Attachments
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