23-98 OrdinanceRECORD OF ORDINANCES
Dayton Legal Blank Co. Form No. 30043
23-98
Ordinance No.----- -- - - --- -- Passed-------------------------------------------------19- -----
AN ORDINANCE AUTHORIZING
THE CITY MANAGER
TO SIGN AN AGREEMENT BETWEEN THE
OHIO DEPARTMENT OF TRANSPORTATION
AND THE CITY OF DUBLIN, OHIO TO
FACILITATE THE ADDITION OF ENHANCEMENT
ELEMENTS TO THE WIDENING OF
THE I-270 BRIDGE OVER
THE SCIOTO RIVER IN DUBLIN, OHIO
;REAS, the Ohio Department of Transportation has completed design and construction
to replace the I-270 bridge in Dublin, Ohio; and
ItEAS, the Ohio Department of Transportation has designed this project to be fully
~tible with the City of Dublin's request for enhancement of the I-270 bridge in Dublin,
and
~, the City of Dublin has budgeted monies for reimbursement to the Ohio
of Transportation for the enhancement elements.
IW~REFORE BE IT ORDAINED by the Council of the City of Dublin, State of
io, of the elected members concurring:
ection 1. The City Manager be and hereby is authorized to execute on behalf of the City
f Dublin the Agreement, attached as Exhibit A, between the Ohio Department of
~'~'"'' ransportation and the City of Dublin.
~~""' Section 2. That the City Manager be, and hereby is, authorized to instruct the City Engineer
o include maintenance of the enhancement elements for the I-270 bridge in the City's work
rogram for city-wide bridge maintenance.
That this Ordinance shall take effect and be in force from and after the earlier
allowed by law.
~fi~day of , 1998
;-
-Presiding Officer
TTEST:
C CJ~.~
of Council
City Engineer
1 hereey certity that copies of this Ordinance/
~~- of Dublin in occordonce with Sectioq 731.25 0~~ orb p°,st~ in the
vrsed Code,
~~ rk o ouncil, tin,
Ohie
G:\ONFICE\W P\COUNCiL\ 1270ENHA.NC
MEMORANDUM
TO: Dublin City Council
FROM: Timothy C. Hansley, City Manager
INITIATED BY: Balbir S. Kindra, Director of Engineering/City Engineer
DATE: March 24, 1998
SUBJECT: Ordinance No. 23-98
Agreement Between the Ohio Department of Transportation and the City of Dublin for
Maintenance of the Enhancement Elements of the I-270 Bridge Over the Scioto River
Attached, please find a copy of the proposed ordinance authorizing the City Manager to execute an agreement
with the Ohio Department of Transportation (ODOT) regarding the subject matter.
Dublin's participation in this project was initiated by the City and agreed upon by ODOT. The proposal consists
of painting the steel fascia girders, the addition of concrete buttresses to outside pier fascia, and the addition of
concrete finials to the top outside piers. $200,000 has been budgeted for these items. Attached, please find a
copy of pier details showing these items.
Also attached are copies of previous correspondence and a memorandum regarding this matter. This agreement
is consistent with previous actions by City Council and ODOT. I recommend approval of this agreement.
Respectfully submitted,
~~.
Balbir S. Kindra, P.E.
Director of Engineering/City Engineer
BSK:jc
Attachment
G:\OFFICE\W P\COUNCIL\ 1270ENHA.NC
EXHIBIT A
AGREEMENT NO.
IN THE MATTER OF AGREEMENT BETWEEN THE OHIO DEPARTMENT OF
TRANSPORTATION AND THE CITY OF DUBLIN FOR WORK TO FACILITATE THE
ADDITION OF ENHANCEMENTS TO THE WIDENING OF INTERSTATE 270.
PROJECT FRA-270-20.740
PID 12494
SCIOTO BRIDGE ENHANCEMENT MAINTENANCE AGREEMENT
THIS AGREEMENT, made this day of , 1998, between the State of
Ohio, acting by and through the Director of the Ohio Department of Transportation, hereinafter
referred to as the STATE, and the City of Dublin, acting by and through its City Manager,
hereinafter referred to as the CITY.
WITNESSETH:
WHEREAS, the STATE proposes to improve Interstate 270 in Franklin County, said project
being known asFRA-270-20.740, and
WHEREAS, the CITY has determined that it will be beneficial to include the enhancements of
the Scioto Bridge to the construction project which includes building new structures over the
Scioto River, and
WHEREAS, the STATE and the CITY have determined that it is feasible, practical, and more
economical for the STATE to accomplish these enhancements on the widening project, and
WHEREAS, these costs are not eligible for project participation, and
WHEREAS, the CITY has agreed to maintain those enhancements to the Scioto Bridge
constructed as part of the FRA-270-20.740 project, and
WHEREAS, the STATE and CITY now desire to enter into an agreement with respect to such
maintenance.
NOW THEREFORE, in consideration of the mutual covenants hereinafter stipulated to be kept
and performed, it is agreed between the STATE and CITY as follows:
1. The STATE hereby agrees to construct the enhancements to the Scioto Bridge
as set forth in the plans for the FRA-270-20.740 project. This work includes
painting steel fascia girders (outside web and flange faces), adding concrete
buttresses to outside pier faces, and adding concrete finials to top outside pier
faces.
EXHIBIT A
Page 2
2. Once the enhancements have been constructed, the CITY agrees to assume
and bear 100% of the cost and perform the work necessary to maintain the
enhancements in accordance with the maintenance procedures which the CITY
has adopted for its own structures within the CITY. The CITY agrees to
obtain any necessary permits and to follow standard maintenance of traffic
procedures as set forth by the STATE. The CITY also agrees to notify
the STATE at least 48 hours before commencing work.
3. The STATE grants the CITY the right to enter upon the right-of--way of the
FRA-270-20.740 project in order that the CITY may fulfill its maintenance
obligations as set forth above. Therewith, the CITY agrees to indemnify and
hold the STATE harmless from and against any and all damage or destruction
arising from the entry by the CITY upon said right-of-way or the performance
by the CITY of its maintenance obligations hereunder.
IN WITNESS WHEREOF, the parties hereunto have caused this agreement to be duly executed
in duplicate as of the day and year first above written.
THE STATE OF OHIO
Attest:
By:
Jerry Wray
Director of Transportation
„~, Attest: ~~_~~-~~t[dlt~
CITY OF DUBLIN
By:
Timothy C. Hansley
Dublin City Manager
~ 5~>TE°`~' o OHIO DEPARTMENT OF TRANSPORTATION
A 1` DISTRICT 6, 4OO EAST WILLIAM ST., DELAWARE, OHIO 43015
~F~T ~F TPP~SV
614-363-1251 FAx.614-369-1483
March 10, 1998
Mr. Balbir S. Kindra, P.E.
~" City Engineer s r, ~,:.~ ~, ~~~g
~ 5800 Shier Rings Road ~`a~
~+ Dublin, OH 43017
RE: FRA-270-20.740 PID 12494
Maintenance Agreement
Dear Mr. Kindra:
Enclosed are two copies of an agreement for the maintenance of the enhancements to the Scioto
Bridge. These enhancements will be constructed on the I-270 widening project. I have
modified the wording for Item #2 as we discussed this afternoon on the phone. After your
review and approval, please forward to council for the necessary action. Please return both
copies with original signatures to this office. When executed I will return one original copy to
your office. If you have any questions feel free to contact me at (614) 363-1251, ext. 659.
Respectfully,
.~
Brenda J. Moore, P.E.
Programming Engineer
BJM:bm
Attachments*
c: G.R. Lorello
M.A. Ciotola*
B.J. Moore
Project File*
An Equal Opportunity Employer
CITY OF DUBLIN ~ ^ ~ O
Division of Engineering
5800 Shier-Rings Road
Dublin, Ohio 43016-1236
Phone: 614-761-6550
Fax: 614-761-6506
To: City Council
From: Timothy C. Hansle~, City Manager
Initiated By: Director of Engineering/City Engineer
Date: July 29, 1997
Re: I-270 Bridge Enhancement Elements
At the June 28th meeting of City Council, I provided you with an update concerning I-270
bridge enhancement. Subsequently, I wrote a letter to ODOT encouraging them to retain
maintenance of the painted facia beams. However, ODOT has refused to accept responsibility
for enhancement items. Attached please find a copy of their response to my letter of June 11,
1997.
The painted beams will have the IZEU paint system which will require touch-up in + 15
years and repainting in + 25 years.
,,, I believe we have the following two options for consideration.
1. Accept responsibility for maintaining painted facia beams.
or 2. Accept ODOT proposal for rusting beams.
Repainting of the beams, though, is a cumbersome job, however it will be done at ± 25 year
intervals. Since the City has agreed to the application of stone enhancement work at pier
locations, it is only prudent that we do our utmost to preserve and protect the appearance of the
bridge. Therefore, I recommend that we accept responsibility for repainting of the beams.
Should this suggestion be unacceptable to you, please let me know at the August 11, 1997
meeting.
Respectfully submitted,
Balbir S. Kindra, P.E.
Director of Engineering/City Engineer
BSK:mg
~R S'gE~~b o OHIO DEPARTMENT OF TRANSPORTATION
DISTRICT 6, 4OO EAST WILLIAM ST., DELAWARE, OHIO 43015
;F~T Or ia~ Svo
614-363-1251 FAx.614-369-1483
Mr. Balbir S. Kindra, P.E. July 16, 1997
City Engineer
City of Dublin ~ ~ ~ ~ ~ ~'
5800 Shier Rings Road
Dublin, Ohio 43017-1236 , j~~~_, ~; ~ ~~z)' Re: Fra-270-21.150; PID 12494
Proposed Enhancements to I-270
:~h~i5~;~ti i~F cNuE . _. Bridges over Scioto River, SR
~"-''`~ ` ~ '~ -' ~'-_~~~ 745 and SR 257
Deaz Mr. Kindra:
Reference is made to your June 1 1, 19971etter regarding the City of Dublin's proposed
enhancements to the I-270 bridges over the Scioto River. In this letter, you agreed to two of the
three conditions outlined in Deputy Director Flynn's letter of May 7, 1997. However, you
requested that we remove the third condition concerning maintenance responsibility of the
enhancement items. I, as Mr. Flynn's successor, am holding to "maintenance responsibility" as a
non-negotiable condition.
Your understanding of ODOT's policy on painting steel overpass bridges is, with all due respect,
mistaken. Section 3.2.4.1.1 of the Bridge Design Manual states ... "Unpainted A-588 steel
should generally be used for stream crossings and roadways over railroads." The type of structure
selected in this case is consistent with ODOT's policy as outlined in the Bridge Design Manual.
Furthermore, the widened structures carrying I-270 over the Olentangy River and Alum Creek
will also utilize unpainted A-588 steel. Therefore, it is our opinion that no exception has been
made for this structure. Rather, we have merely adhered to our standazd practice for stream
crossings.
We respectfully deny your request to remove the condition that the City of Dublin assume the
maintenance responsibility for these enhancement items.
Respectfully
~.
Jack R. Mazchbanks
District Deputy Director
JAR:MAC:mac
_ .-
c: Mazchbanks -Kerstetter - Ligocki - Lorello -Moore -Tim Bell(C.O. Room 722) -Kim
Shepherd(City of Columbus) -Project File - Chrono file
An Equal Opportunity Employer
CORRESPONDENCE
COPY
~_;
June 11, 1997
5800 Shier Rings Road
+^""" Dublin, OH 43011-1136 Mr. Jack Mazchbanks, PE
Phone/TDD: 614/161-6550
Fax: 614/161-6506
District Deputy Director
Ohio Department of Transportation -District 6
400 East William Street
Delawaze, Ohio 43015
Re: FRA-270-21.150
PID 12494
Proposed Enhancement to I-270 Bridge
over Scioto River
SR 745 and SR 257
Dear Mr. Mazchbanks:
` ~-~ This letter is in response to Mr. Flynn's letter of May 7, 1997, regazding the City of
-~ ~' Dublin's proposal to enhance the I-270 bridges over the Scioto River. The first two
conditions of the terms stated in the letter are acceptable. However, we would like to
discuss maintenance responsibility issues.
The concrete massing and painting of the exterior girder fascia is a simple enhancement
package requiring little maintenance over the next 50 years. It is our understanding that it
is ODOT's policy to paint the steel overpass bridges in these locations, but in order to
save money in fiscally limited times, an exception was made. The City has not requested
ODOT to stand by this policy. However, the City has offered to paint the outside girder
to a desired color. The I-270 bridge over the Scioto River will be a landmazk structure
for the next century for the state of Ohio. The enhancement elements will be enjoyed and
appreciated by all Ohio citizens. Maintenance responsibility respectfully, for these small
items, belongs to the State of Ohio. In the spirit of cooperation, as the City stands ready
likewise to cooperate in regards to helping fund the Single Point Urban Interchange at
Sawmill, it respectfully requests the Department's cooperation to remove the third term.
}
' '~ Mr. Jack Marchbanks, P.E.
Ohio Department of Transportation
June 11, 1997
Page 2
CITE' OF DC~BLI\
We would be glad to discuss this matter with the Department, if necessary, at your
~- earliest convenience. Design work is already in progress so as not to delay the overall I-
~ 270 project. We sincerely appreciate your continued cooperation and assistance.
Respectfully,
Balbir S. Kindra, P.E.
Director of Engineering/City Engineer
BSK:jc
_ cc: Mike Ciotola, Project Manager
Jim Garrison, Burgess & Niple
Rick Helwig, Assistant City Manager
,~
CITY OF DUBLIN M e m o
,~.~ Division of Engineering
5800 Shier-Rings Road
,,,~ Dublin, Ohio 43016-1236
Phone: 614-761-6550
Fax: 614-761-6506
To: City Council
From: Timothy C. Hansley, City Manager
Initiated By: Director of Engineering/City Engineer
Re: I-270 Bridge Enhancement Elements
Date: June 4, 1997
Attached please find a copy of a letter for the Ohio Department of Transportation concerning the
I-270 Bridge Enhancement Elements. This letter states the conditions of acceptance of
enhancement elements by the City. The first two were addressed by City Council. However, the
third condition is problematic. The City Engineer has prepazed the attached draft response to this
letter for your review.
It is our intention to mail this letter to the Ohio Department of Transportation on June 10, 1997,
unless otherwise directed.
Respectfully submitted,
S ~3~~-
Balbir S. 'ndra, P.E.
Director of Engineering/City Engineer
BSK:jc
G:10FFICE\WP~DOCSU270ENHA.NCE
''°f ~° ~ OHIO DEPARTMENT OF TRANSPORTATION
`,, s~` DISTRICT 6, 4OO EAST WILLIAM ST., DELAWARE, Onto 43015
..~
614-363-1251 FAx.614-369-1483
~~y~~~~~
Mr. Balbir Kindra, P.E. May 7, 1997
City Engineer I~AY ~ 1 ~g~~
City of Dublin DIVlS101L' Or E4G~ ~Ei=;=t1~~~::
5800 Shier Rings Road G1?l~' ~~;~I;?L!N
Dublin, Ohio 43016-7295
Re: Fra - 270 - 21.150; PID 12494
Proposed Enhancements to I-270 Bridge over Scioto River, SR 745 and SR 257
Dear Mr. Kinds:
We have received your letter dated Apri130, 1997 concerning your proposed enhancements to
the above referenced bridge. You have requested that the following enhancements be
incorporated into the I-270 widening plans currently being prepared by Burgess & Niple,
Limited(B&N):
Painting steel fascia girders (outside web and flange faces) a neaz concrete color;
Adding concrete buttresses to outside pier faces;
Adding concrete finials (ornamental caps) to top outside pier faces.
We are not agreeable to the City of Dublin entering into a separate agreement with B&N to
incorporate these items into the subject plans unless the following conditions are met:
All work related to the design and construction of these items will be at 100% City of
Dublin expense.
This work will not delay the completion of the project plans.
All future maintenance of these enhancement items will be the responsibility of the City
of Dublin.
Once the City of Dublin accepts these conditions in writing, ODOT District Six(6) will agree to
allow you to enter into an agreement with B&N.
Respe f
Mic ~ ael C. F1yn , P.E., P.S.
District Deputy Director
M Equal Opportunity Employer
attachment*
c: Ligocki - Marchbanks - Mengerink - Moore* - Ciotola* - Tim Bell(C.O. Room 722)* -Kim
Shepherd(City of Columbus)* -Scott McGuire(FHWA)* -Jim Garrison(B&1~ -Project File* -
Chrono File
-~ ~ i ~