161-97 OrdinanceRECORD OF ORDINANCES
Dayton Legal Blank Co. Form No. 30043
161-97
Ordinance No._______.________________ Passed_ _________19________
AN ORDINANCE ACCEPTING THE LOWEST AND BEST BIDS
FOR 1998 JANITORIAL SERVICES FOR THE CITY OF DUBLIN
AND AUTHORIZING THE CITY MANAGER TO ENTER INTO
CONTRACTS FOR THESE SERVICES, AND DECLARING AN
EMERGENCY
WHEREAS, after advertising and receiving bids for 1998 janitorial services for the City
of Dublin on Monday, November 24, 1997, Council has determined that the base bid
submitted by: Circle Building Services, Inc. in the amount of $4,585.40 per month for
janitorial services for the Community Recreation Center; by Master Maintenance in the
amount of $2,050.06 per month for janitorial services for the Justice Center; by Master
Maintenance in the amount of $2,987.81 per month for janitorial services for the 5800
Building, the Service Complex, and the Municipal Building; and the bid alternate
submitted by Master Maintenance in the amount of $850.00 per month for day porter
service for the 5800 Building, the Service Complex and the Municipal Building are the
lowest and best bids respectively.
NOW, THEREFORE BE IT ORDAINED by the Council of the City of Dublin, State
of Ohio, ~ of the elected members concurring:
Section 1. That the bid for the Community Recreation Center janitorial services
submitted by Circle Building Services, Inc. in the amount of $4,585.40 per month is
hereby accepted.
Section 2. That the bid for the Justice Center janitorial services submitted by Master
Maintenance in the amount of $2,050.06 per month is hereby accepted.
Section 3. That the bid for the 5800 Building, Service Complex and Municipal Building
submitted by Master Maintenance in the amount of $2, 897.81 per month is hereby
accepted.
Section 4. That the bid alternate for day porter service for the 5800 Building, Service
Complex, and Municipal Building submitted by Master Maintenance in the amount of
$850.00 per month is hereby accepted.
Section 5. That the City Manager is hereby authorized to enter into contracts with the
above-referenced contractors for janitorial services, pursuant to the bid specifications and
documents on file in the office of the Parks Maintenance division.
Section 6. That this ordinance is declared to be an emergency measure necessary for the
immediate preservation of the public peace, health, safety or welfare, and for the further
reason that the new contracts must be in place prior to January 1, 1998. Therefore, this
ordinance shall take effect and be in force upon passage.
Passed this ~ day of ~ ~2C+ Pn~~ r/, 1997.
ayor -Presiding Officer
ATTEST:
.~2rr/1/c_
Clerk of Council
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City of DU61~n in accordonce w~tb Section 731.25 of the Ohie
~ssl-C-prk Coon ,Dublin, is
posted
CITY OF DUBLIPi
Division of Grounds & Facilities
5800 Shier-Rings Road
Dublin, Ohio 43016-1236
Phone: 614-761-6516
Faz: 614-761-6589
To: Dublin City Council Members
From: Timothy C. Hansley, City Manager
Date: November 24, 1997
Re: 1998 Janitorial Contracts
Initiated by: Fred Hahn, Director of Grounds & Facilities Y~l
On Monday, November 24, 1997, bids were opened for the 1998 Janitorial Services for the City of
Dublin. This year we required three separate bids: one for the Community Recreation Center, one
for the Justice Center and the third for the 5800 Building, Service Complex and the Municipal
Building.
Memo
I have attached the bid tabulation sheets that reflect the outcome of the bids. Based on these
outcomes, staff is recommending the following bids be accepted.
Facili
Community Recreation Center
Recommended Contractor
Circle Building Services, Inc
Price
$4,585.40/month
Justice Center
5800 Building
Service Complex
Municipal Building
Master Maintenance
Master Maintenance
$2,050.06/month
$2, 897.81 /month
,~ ,,
1998 Janitorial Contract
Page 2
In addition to the base bids, it is also staffs recommendation to accept the following bid alternate
that reflects day porter service.
Facili Recommended Contractor Price
5800 Building/Service Complex Master Maintenance $850.00/month
/Municipal Bldg.
Stafffeels that these prices are fair and the proposed level of service complete. The prices are also
in line with the figures represented in the 1998 Operating Budget. Staff is recommending that the
bids as reflected in this report be accepted.