HomeMy WebLinkAbout86-00 OrdinanceRECORD Of ORDINANCES
Ordinance No...86-00 ............................................... Passed .................................................................., .....................
YE.1R
AN ORDINANCE TO ACCEPT THE LOWEST/
BEST BID FOR THE
2000 STREET MAINTENANCE PROGRAM
FOR THE CITY OF DUBLIN AND
DECLARING AND EMERGENCY
WHEREAS, after advertising, receiving and opening bids on May 24 bids were received
for the 2000 Street Maintenance Program; and
WHEREAS, Council has determined that the lowest and best bid for said project is from
Northwood Stone and Asphalt Company, in the amount of $1,601,654.69; and
WHEREAS, Council has determined that there may be a legitimate need to declare the
relocation of the utilities in connection with the above-referenced project as a "single
source" procurement, for reason that the company owning the utilities in question has the
exclusive rights to relocate such utilities; and
WHEREAS, it is in the best interest of the City to execute this contract as soon as possible
so that construction can take place during favorable weather conditions.
NOW THEREFORE BE IT ORDAINED by the Council of the City of Dublin, Ohio,
of the elected members concurring:
section 1. That the bid from Northwood Stone and Asphalt Company in the amount of
$1,601,654.69 be, and hereby is, accepted.
Section 2. That the City Manager is hereby authorized and directed to execute a
contract with Northwood Stone and Asphalt Company for completion of said project
pursuant to the bid specifications and documents on file in the office of the City Engineer.
Section That this Ordinance be, and the same hereby is, declared to be an
emergency measure for the preservation of the public peace, health or welfare of the
residents of this City, and, therefore, this Ordinance shall take effect and be in force
immediately upon its passage.
Passe ~fi~ day of , 2000.
ayor -Presiding Officer
AT ST: ~ ~~
Clerk of Council
I hereby certify thot conies of this Qrd`nonce/~esol:~flon v~ere dos#eu ~ the
City of i)au9'sn in accoru'ance w/t!: Section 731.<5 cf #'~e Q'~io devised Code.
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. Ci r of Council, Dublin, ahio
\\NIMBUS\VOL1\PERUC302\Word\Council99\2000 Street Maintenance Program Bid Acceptance Ordinance.doc
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To: Balbir Kindra
From: Fred Tennyson, Civil Engineer ~'-
Date: May 25, 2000
CITY OF DtiBLI1V
Re: 2000 Street Maintenance Program
On May 24, 2000, at 1:30 P.M., three bids were received for the 2000 Street Maintenance Program.
Listed below is a summary of the bids received:
Northwood Stone & Asphalt $ 1,601,654.69
Miller Pavement Maintenance, Inc. $ 1,738,524.83
Strawser Paving Company $ 1,744,939.27
The Engineer's estimate for this project was:$ 1,481,568.40
The low bidder, Northwood Stone & Asphalt, is $120,086.29 (8.11%) higher than the Engineer's
estimate. A review of the bids indicates that many of the asphalt related bid items came in much higher
then estimated. This can be attributed to the increase in petroleum costs. Examples of some of the
asphalt related bid items are listed below:
Contract Bid Engineer's Estimate % Diff
251 Partial Depth Pavement Replacement 6" $219,510.80 $203,880.00 7.67%
301 Bituminous Aggregate Base, PG 64-22 $378,432.00 $350,400.00 8.00%
414 Crack Sealing, Hot Applied, Ty 1 $ 96,463.74 $ 88,938.20 8.46%
448 Asphalt Concrete Surface Course $222,053.00 $200,564.00 10.71%
These four bid items, combined, tota157.2% of the total contract. The Contractor has exceeded the
Engineer's estimate for these four items by a total of $72,677.34 (8.61%).
w~. Funding for the 2000 Street Maintenance Program is outlined on page 112 of the City of Dublin 2000
Budget report. Below, I have indicated how the 2000 Budget accounts would be affected by the Northwood
Stone & Asphalt bid. An additional $134,124.59 will be required to adequately fund this project. Please
note that this assessment does not take into account the cost difference for the Dublin Road bike path. At
this time, the costs for right-of--way easements are not known and are not reflected in the required budget
column.
2550 Transportation Projects Budget Required Difference
Annual street maintenance program $ 1,128,000 $ 1,361,528.79 + $ 233,528.79
Annual ditch enclosure program $ 75,000 $ 61,241.80 - $ 13,758.20
Annual bikeway maintenance $ 25,000 $ 44,692.20 + $ 19,692.20
Bikeway connections/additions $ 150,000 $ 44,661.80 - $ 105,338.20
Dublin Road bike path $ 150,000 $ 89,530.10 * - $ 60,469.90
This cost does not include the cost for Right-of -way easements.
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CITY OF DUBLIN
Division of Engineering
5800 Shier-Rings Road
Dublin, Ohio 43016-1236
Phone: 614-761-6550
Fax: 614-761-6506
To: City Council
From: Timothy C. Hansley, City Manager
Memo
Initiated By: Balbir S. Kindra, Director of Engineering/City Engineer'
Subject: Ordinance No. 86-00
2000 Street Maintenance Program
Date: May 24, 2000
On May 24, 2000 bids were received and publicly opened and read for the 2000 Street
Maintenance Program. Three (3) bids were received, as shown on the attached bid form.
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The bids have been reviewed and it is recommended that we award this contract to Northwood
Stone and Asphalt Company of Ostrander, Ohio, the lowest and best bidder. Northwood
Stone and Asphalt Company's bid was $1,601,654.69. The Engineer's estimate was
$1,481,568.40.
The recommended bid exceeds the amount allocated in the 2000 Operating Budget for this
project; however, sufficient appropriations will be available in the account. The City's share
of the Rings Road/I-270 widening project will be less than originally estimated resulting in
sufficient appropriations for the 2000 Street Maintenance Program.
I recommend approval of this contract to the Northwood Stone and Asphalt Company.
Attached is an emergency Ordinance for approval by City Council prior to awarding the
contract to Northwood Stone and Asphalt Company.
BSK:jc
Attachment