Loading...
HomeMy WebLinkAboutResolution 040-15RECORD OF RESOLUTIONS Dayton Legal Blank, Inc., Form No. 30045 40 -15 Resolution No. Passed 20 A RESOLUTION ACCEPTING THE LOWEST AND BEST BID FOR THE 2015 SANITARY SEWER MAINTENANCE PROGRAM WHEREAS, formal advertising and competitive bidding procedures have been conducted, pursuant to Section 8.04 of the Revised Charter and Chapter 37 of the Dublin Code, for the 2015 Sanitary Sewer Maintenance Program; and WHEREAS, Council has determined that the bid submitted by Danbert, Inc. constitutes the lowest and best bid; and WHEREAS, Council has determined that there may be a legitimate need to declare the relocation of the utilities in connection with the above - referenced project as a "single source" procurement, for reason that the company owning the utilities in question has the exclusive rights to relocate such utilities. NO ,THEREFORE, BE IT RESOLVED by the Council of the City of Dublin, of its elected members concurring, that: Section i. The bid submitted by Danbert, Inc. in the total amount of $1,617.85 is hereby accepted. Section 2 . The City Manager is hereby authorized to enter into contracts with Danbert, Inc. for the 2015 Sanitary Sewer Maintenance Program, pursuant to the Advertisement, Proposal and Contract Documents for said project on file in the office of the City Engineer. Section 3. This Resolution shall take effect upon passage in accordance with Section 4.04(a) of the Revised Charter. Passed thi day of 2015. or - Presiding &icer ATTEST: of • Office of the City Manager 7c 4 ity of Dublin 5200 Emerald Parkway • Dublin, OH 43017 -1090 Phone: 614 - 410 -4400 • Fax: 614- 410 -4490 To: Members of Dublin City Council From: Dana L. McDaniel, City Manager Date: April 23, 2015 Initiated By: Paul A. Hammersmith, P.E., Director of Engineering /City Engineer Todd A. Garwick, P.E., Civil Engineer II Memo Re: Resolution 40 -15 2015 Sanitary Sewer Maintenance Program — Bid Acceptance Summary The Sanitary Sewer Maintenance Program provides for the maintenance, rehabilitation, and repair on the City's sanitary sewer system, which includes sanitary sewer mains, force mains, manholes, cleanouts, lift stations, wye connections at the sewer and laterals within the right of way. The annual Sanitary Sewer Maintenance Program is a critical component of the City's effort to comply with the DFFO's (Director's Final Findings and Orders) established with the Ohio Environmental Protection Agency (OEPA) on February 11, 2009. The annual funds budgeted for this program ($200,000 in ES1501 for 2015 and 2016) represent an annual not -to- exceed amount for labor, equipment and material costs to repair the sanitary sewer system deficiencies identified during routine system inspection or on an emergency basis. Manhole inspection data and Closed Caption Television Videos (CCTV), now being collected by City staff, may provide justification for increasing the funds programmed in the future years beyond 2017. On April 7, 2015, one (1) bid was received and publicly opened and read for the 2015 Sanitary Sewer Maintenance Program — General Construction Services Contract. The bid and contract for this program are based on a per unit hour cost for providing laborers, foreman, and equipment (e.g., grader, dozer, backhoe, etc.) including equipment operators, mobilization and fuel. Danbert, Inc. provided the lowest and best bid as read of $1,617.85 per unit hour for providing labor and equipment. Material costs for this program are approved only after the Contractor obtains a minimum of three quotes. A summary of the bid is listed below. Bidder Bid as Read Bid as Read Corrected over ( +) or Under ( -) Engineer's Bid Estimate Danbert, Inc. $1,617.85 +0.0% This program will commence in May and work will be completed by December 31, 2015. Work locations will be in various areas around the City. Staff will ensure that appropriate traffic control and site restoration is done when necessary. The City of Dublin has previous experience with Danbert Inc. on similar projects with very positive results, most notably on the annual Storm Water Maintenance Program beginning in Res. 40 -15 - 2015 Sanitary Sewer Maintenance Program — Bid Acceptance April 23, 2015 Page 2 of 2 2012 and continuing into 2014, and continues to be satisfied with their performance and their quality of work. All bids have been thoroughly reviewed by staff. Recommendation Staff recommends approval of Resolution 40 -15, accepting the lowest and best bid of Danbert, Inc. in the amount of $1,617.85 per unit hour and authorizing the City Manager to enter into a contract with Danbert, Inc. for this project.