HomeMy WebLinkAbout06/03/2002
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DAYTON LEGAL BLANK co.. FORM NO 1014~
Helrl June 3, 2002 19
Mayor McCash called the Dublin City Council meeting of June 3, 2002 to order at 7:00 p.m.
Mrs. Boring led the Pledge of Allegiance.
Roll Call
- Council members present were: Mayor McCash, Mrs. Boring, Mr. Kranstuber, Mr. Lecklider,
l Mr. Reiner, and Ms. Salay. Ms. Chinnici-Zuercher was absent (excused).
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I Staff members present were: Ms. Grigsby, Mr. Ciarochi, Mr. Smith, Mr. McDaniel, Ms. Clarke,
Mr. Hammersmith, Mr. Harding, Ms. Puskarcik, Interim Police Chief Epperson, Mr. Hahn, Mr.
Price, and Ms. Hoyle.
Approval of Minutes
The Clerk stated that the minutes will be forwarded to Council for review upon completion.
Correspondence
The Clerk reported that a Notice to Legislative Authority was sent to Council regarding a new D-1
permit for Sports Ohio, Dublin Park Drive. The're was no objection to the issuance of this permit.
Citizen Comments
Wade Steen. Franklin County Treasurer, presented a copy of the 2001 Franklin County
Treasurer's Annual Report to Council. He stated that there is an installment tax payment option
now available to Franklin County citizens for real estate taxes not escrowed through a mortgage
company or banle He also noted that two years ago, a $4.5 million dollar personal property tax
refund was issued in error to MCI World Com; however, last week, $4.56 million was collected.
A large amount of those tax monies will be disbursed to the Dublin City School District. A
smaller amount will be distributed to the City.
- Scott Dring. Dublin Convention and Visitors Bureau, presented an update on the tourism industry
in Dublin. Some recovery is being reported - hotel occupancy has increased slightly. However,
bed tax receipts remain lower than last year. This is primarily due to room rates, which are
$20.00-$25.00 lower than the preceding year. He listed some of the upcoming local events which
will provide hotel revenue, and provided a calendar of room availability during the year. He noted
that December is traditionally a difficult month nationwide for the industry. The Dublin
Convention and Visitors Bureau has launched its summer leisure campaign, partnering with the
Greater Columbus Convention and Visitors Bureau. He added that the Bureau's web site is a
success, and the Visitor Information Center has proven to be a valuable resource to visitors and
residents.
Tom Anderson. Golf Club of Dublin, introduced Ty Day, General Manager for the Golf Club of
Dublin. He indicated that Mr. Day would provide information about the Dublin resident card
which was brought up at the last Council meeting.
Mr. Day stated that Dublin residents will be mailed an invitation and application to apply for a
resident card for a fee of $25.00. The application is also available at the Golf Club's web site.
The card will be mailed directly to the applicant. The card will be renewable annually for a $10.00
fee. With a card number assigned, the Golf Club can verify residency of the cardholder. For one
year, the cardholder will also be eligible to have his/her greens fees waived when bringing three
guests to the Club.
Mr. Kranstuber inquired why the City of Dublin resident card is not sufficient to provide proof of
residency, or a driver's license checked against a list of City streets.
- Mr. Anderson stated that there is a number code imbedded in the Golf Club card that would
instantly indicate whether the person is a Dublin resident. The $25 initial cost for the card is
based upon the associated cost of the hardware and software.
Mr. Kranstuber stated that the Dublin resident would then have to play two rounds of golf before
recovering the $25 cost of the card via the discount provided. The purpose in having the resident
discount was recognition of the City's subsidy of the residential golf course development. Dublin
expended a substantial sum of money to provide infrastructure to serve the golf course and
residential community, and the benefit to residents is the discount. When a $25 fee is charged,
however, there is no benefit to the resident, unless he plays the course a number of times.
Mr. Anderson commented that (1) Tartan Golf Club has received absolutely no subsidy from the
City of Dublin for this golf course; and (2) Tartan Golf Club's proposal was that all residents
within the 43016 and 43017 zip codes automatically receive this discount; however, the City
responded that would not be acceptable, as the zip codes extend beyond the actual City boundaries.
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DAYTON LEGAL BLANK CO.. FORM NO. lU14C1
Held June 3, 2002 19
He added that checking to verify resident identification at each visit is not a very comfortable,
friendly way to introduce residents to the golf course.
Mr. Kranstuber inquired if the free round of golf for three friends is available on an annual basis.
,...-- Mr. Anderson responded that the offer is for the first year of membership only. It is the Golf
Club's way of showcasing the golf course to the public.
Mr. McCash inquired if the Dublin Recreation Center resident card must be replaced annually.
Mr. McDaniel responded that replacement of a card is done for a nominal fee.
Mrs. Boring noted that there are residents of Dublin who have neither the 43016 nor the 43017 zip
code - Powell addresses, for instance.
Mr. Day noted that the City's Recreation Center also requires membership cards - a driver's
license alone is not sufficient. The Golf Club is taking this one step further with its membership
card. A Golf Club website provides up-to-date information regarding the golf club membership.
This information was not available two weeks ago when the discussion first took place.
Mr. Kranstuber asked when the free greens fee for a resident bringing three friends was included
in the package.
Mr. Anderson responded that thi~ plan was devised approximately three months ago, when Mr.
Day joined the staff.
Mayor McCash stated that he was unaware of the $25.00 fee until it was mentioned at that
meeting. It seems that better communication is needed.
Mr. Anderson stated that he would be glad to provide a 3-5 minute update for the next few
-- Council meetings, if that is Council's desire.
l Mayor McCash responded that it would be satisfactory for that information to be provided to the
City Manager or Assistant City Manager.
Mr. Day extended a formal invitation to Council to attend the "VIP Media Day" which will be
held on Monday, June 24th. "Dublin Days" for the general public will be Saturday and Sunday,
June 22nd and 23rd, and a charitable function will be held on June 27th with proceeds directed to
charities selected by the City.
Mrs. Boring suggested that if Council prefers not to have regular meeting updates on the project,
she would appreciate a written report in each Council packet. This would enable her to respond to
citizen inquiries in a more knowledgeable fashion.
Mr. Kranstuber inquired about the parameters for the Golf Club's ability to set membership fees.
In five years, would they be able to raise the fee to $75?
Mr. Smith responded that doing so would effectively make it a private club, thereby violating the
agreement. There are provisions in the agreement which would allow the City to address that.
Following the comments at the last Council meeting, legal staff reviewed the entire agreement, and
discussed those issues with staff. .
Mr. Kranstuber stated his concern is due to the lessons learned with The Chiller - the City's first
public/private partnership venture. Most City residents are unaware that the City owns the land on
-- which the Chiller is located, and that the City will eventually own the facility. If a partnership is
not recognized in the first two years, it will not likely be recognized in subsequent years. The
agreement with The Chiller states that the City has rights to a certain percentage of the ice time,
but that appears to have been forgotten. In this case, $4 million of tax dollars went toward this
project; if that is not recognized at the outset, it will never be recognized.
Mayor McCash responded that the City owns the land; however, the City did not fund the
development of the golf course. It is not a municipal course; rather, it is a public course. In
essence, the City leases the land to Tartan who operates the facilities.
Ms. Grigsby stated that the agreement with the Golf Club of Dublin differs from the agreement
with The Chiller. The City will have input regarding the fees, as well as many other issues.
There will be more interaction between Tartan Golf and the City of Dublin with the golf course
venture.
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DAYTON LEGAL BLANK CO.. FORM NO 10148
Helrl June 3, 2002 19
Mr. Reiner inquired about the marketing strategy to make Dublin residents aware of the
opportunity for discount with a resident card.
Mr. Day responded that they are working closely with the Community Relations division. An
announcement will also be placed in the local papers.
,...-. Mr. Anderson stated that they are hoping to work with City staff and Council to make this a win-
, win project. Tartan Golf Club is anticipating future plans to emphasize the partnership, including
hosting a City championship match.
Mayor McCash stated that he views this project as an opportunity to change the face of the
southwest area of Dublin. The City continually requests developers to "raise the bar." In his
opinion, Tartan Golf Club has met that challenge. He asked when the Golf Club of Dublin
resident cards will be available, considering that the Club will begin to accept reservations from
Dublin residents on June 14.
Mr. Anderson responded that the card is on sale now.
Mr. Kranstuber stated that he has a responsibility to raise the issues conveyed by his constituents.
Initially, he did not have all of the information, but a good explanation has been provided tonight.
He stated that he has concerns about what could occur in the future, should another
operator/owner take over. He commented that the golf course and clubhouse are very attractive.
The project continues to have the full support of Council.
Mayor McCash stated that from this point forward, it is important to ensure that regular
communication occurs among the Golf Club management, Council, City management staff, and
the residents.
Mr. Anderson responded that they had not proceeded with implementation of the resident card
~ program after issues were raised in the local newspaper. However, if Council does not object,
they will move forward with this program.
Mayor McCash responded that he has no issue with the concept.
Mr. Reiner stated that he understands the effort to facilitate the counter experience for patrons; it
is a good solution.
Mayor McCash thanked Mr. Anderson and Mr. Day for the update.
Citizen Comments
Wallace Maurer. 7451 Dublin Road addressed the golf course topic. Although a large segment of
Dublin's population consists of high-level executives and professionals, there is also a section of
the population who works 8:00 to 5:00 p.m. and to whom the course will not be available. At the
time the memorandum of agreement was signed with the Tartan Golf Club, he had asked Council
about the cost of greens fees but was told that the question was premature. In retrospect, it was
the fundamental starting point. He stated that, initially, the course was to be called the Dublin
municipal golf course. The word "municipal" disappeared, however, and shortly thereafter,
"course" was replaced with" club." That has undertones of a "country club." Today, he
surveyed seven municipal golf courses in Columbus and learned that their fees range from $18.00
to a high of $30.00. The Golf Club of Dublin's greens fees are $65.00 to $85.00, with a reduced
rate after 6:00 p.m. They greatly exceed those of a conceptual municipal golf course.
Mayor McCash stated that the Golf Club of Dublin is a public course, not a municipal course.
Dublin's course is operated by a private entity, not by a City Recreation department.
.....- Mr. Maurer stated that he would conduct further surveys and report back at the next Council
meeting.
Mr. Reiner suggested that he also request golf cart fees in his survey.
Staff Comments
Ms. Grigsby:
1 Reported that the City received a notice from the Ohio Department of Natural Resources
indicating Dublin was not selected for a grant award for the Shawan Falls park
development. The project is currently scheduled for 2005. If the grant had been received,
the project would have been moved up to 2002. The application will be re-submitted for
the next round.
2 Informed Council that Paul Hammersmith has been appointed Interim City Engineer. The
process of advertising the City Engineer position will begin soon.
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DAYrON LEGAL BLANK CO" FORM NO. 1014~
HeM June 3, 2002 19
Mr. Ciarochi reported that CDM Consultants has been retained to study the Clover Court
stormwater issue. There will be a meeting tomorrow night with Clover Court residents to receive
- input from the neighborhood. A report will subsequently be provided to Council.
Mr. McDaniel:
1. Stated that several complaints were received last week regarding the refuse/recycling
collections. Typically, that service suffers when there is a week with a Monday holiday.
Last week was particularly difficult due to the increased volume, a loss of drivers
experienced by Rumpke, and the impact of the rain on the landfill. The turnaround time
for the trucks was doubled.
2. Stated that the new service complex is 90 percent complete, and they are seeking a
conditional occupancy permit. Once that is received, the Grounds and Facility division
will be transitioned to the new building. The move will be multi-phased, with the
administrative staff to be moved first. He suggested that the building might be ready for
dedication by the end of July.
Ms. Clarke noted that the Planning and Zoning Commission will recommend their appointment for
the Appearance Code Committee at the June 6th meeting.
Mr. Harding noted that the schedule for the City Manager interviews on June 6th and 7th has been
provided to Council.
Mrs. Boring inquired where the interviews would be conducted.
Mr. Harding responded that they would be conducted in the Council conference room at City Hall.
I""- Mrs. Boring stated that the schedule indicates that immediately following Saturday's interviews,
deliberations will be held to select the finalists. Her understanding was that the interviews would
be videotaped so that the Council members not present could view them at a later time. It seems
unreasonable to deliberate on the selection of finalists on Saturday.
Discussion followed regarding Council members' schedules and conflicts with the interview dates.
Mr. Kranstuber suggested that the deliberation for selection of the finalists could occur at the next
Council meeting. He suggested scheduling the deliberations prior to the June 17 Council meeting.
Mayor McCash agreed, and noted that the meeting time will be discussed with Mr. Harding.
Mr. Harding stated that he would apprise Mr. Kuhn of Council's input.
Ms. Puskarcik:
1. Reported that the current issue of Dublin Life includes a full page about the benefits
provided to Dublin residents. There is also a free coupon for admittance to the Irish
Festival on Sunday, "Dublin Day," for Dublin residents.
2. Stated that the Golf Club has been very cooperative as they worked on special preview
days for Dublin residents. They have agreed to make golf carts available on those days
for viewing the course.
LEGISLATION
TABLED ITEMS
Ordinance 122-01 - An Ordinance Providing for a Change in Zoning for 30.5 Acres Located
on the East Side of Hyland-Croy Road, Approximately 800 Feet South of Brand Road, From:
V-I, Rural District (Jerome Township Zoning District), To: PLR, Planned Low Density
--- Residential District (Bishop's Run - Valentin Parcel/Case No. 01-096Z). (Applicant: Richard
and Elaine Valentin, 6707 Paul Road, Westerville, OH 43082; represented by Ben W. Hale, Jr.,
Smith & Hale, 37 West Broad Street, Suite 725, Columbus, OH 43215)
Mr. Ciarochi stated that per Council's direction, he met with the developer's representative, Ben
Hale, last week. Mr. Hale info~med him that his client is not interested in redesigning the street
system for the development plan. Staff and the developer have agreed to work together to resolve
any issues in regard to the proposed crosswalks. If a decision is made that necessitates returning
the plan to P&Z for review, that will be accommodated, as well.
Mayor McCash stated that the raised crosswalks were appended as a condition of the Planning and
Zoning review. If, during the final development plan review, the determination is made that the
crosswalks are not essential, can the Planning Commission take action to revise that?
Mr. Ciarochi responded that the Planning Commission would have to revise that condition and
amend the text.
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DAYTON LEGAL BLANK CO.. FORM NO. 10148
HeIrI June 3, 2002 19
Mr. Lecklider stated that he would like the record to reflect that if it is ultimately decided that the
raised crosswalk requirement will remain, consideration be given to stamped concrete.
Mr. Ciarochi stated that Mr. Hale has indicated that he would consider those options.
,....-- Mr. Lecklider thanked Mr. McDaniel for his report which compared the greenspace maintenance
requirement with that of other homeowner associations. He noted that in this case where two
subdivisions are combined, Bishops Run and Bishops Crossing,' the Community Services Advisory
Commission had recommended that a ratio of 36: 1 be applied, using the total acreage as the
common denominator. He noted that with like comparisons, the ratio would actually be 13: 1 for
the combined subdivisions versus the Meadows of Wyndham Village, which was 19: 1. There was
some distinction made due to the low-maintenance landscaping involved. He noted that there is
always a degree of subjectivity in the review of such items.
Mr. Smith stated that Mr. Hale was unable to be present this evening, due to a medical situation.
He stated that Mr. Hale accepted the conditions at the Planning Commission meeting. The sole
reason those conditions became an issue at the last meeting was due to the discussion with the City
Engineer. Mr. Hale is willing to honor his commitment.
Vote on the Ordinance: Mr. Reiner, yes; Mr. Kranstuber, yes; Mrs. Boring, yes; Ms. Salay, yes;
Mr. Lecklider, yes; Mayor McCash, yes.
Resolution 24-02 - A Resolutio~ Appointing Members to the Appearance Code Committee.
Mr. Kranstuber stated that the Administrative Committee interviewed candidates earlier tonight in
executive session, and their recommendations for citizen appointments are George Peplow and
Greg Wieland.
Mr. Kranstuber moved to amend Resolution 24-02 to insert those names.
- Ms. Salay seconded the motion.
Vote on the motion: Mrs. Boring, yes; Mr. Kranstuber, yes; Mr. Reiner, yes; Ms. Salay, yes;
Mr. Lecklider, yes; Mayor McCash, yes.
Vote on the Resolution: Mr. Le~klider, yes; Mrs. Boring, yes; Mr. Kranstuber, yes; Ms. Salay,
yes; Mayor McCash, yes; Mr. Reiner, yes.
Mr. Kranstuber noted that the remainder of the appointments will be done at a later date.
Resolution 25-02 - A Resolution Appointing a Representative to the Delaware County
Regional Planning Commission.
Mr. McCash noted that he has received four requests to make public comment.
Michael Grodhaus. 6544 Deeside Drive, stated that he lives in the portion of the City that lies
within Delaware County. He requested that Council take action tonight to appoint a Dublin
resident to the vacancy on the Commission. He stated that a couple of months ago, the Kroger
Company made the decision to build a large grocery store and gas station on a parcel of land that
is not within the City limits, yet borders the properties of the City on two sides. Therefore,
Council has no direct input nor any right to act, modify or veto Kroger's plans even though they
will have a dramatic effect on the City's neighborhoods that adjoin the site. The site is currently
zoned under Concord Township zoning as "Farm/Residential." The first step in a rezoning is
review by the Delaware County Regional Planning Commission. The only representation for the
many City of Dublin residents who live in Delaware County will be via the seat on the Delaware
County Regional Planning Commission. If Council does not appoint a representative tonight, City
of Dublin residents living in Delaware County may never have a voice in a project that will affect
.--. them significantly. He recommended that Council appoint Sergio Cutie' to this position. He is a
neighbor, a man of quick intelligence and high integrity who would represent the interests of the
City well.
Mayor McCash stated that this resolution was introduced two meetings ago. At that time,
advertisement of the position had not occurred, so it was tabled to allow for that process. That
process has now been completed, and appointments will be made tonight.
Mary Ellen Reser. 8864 Sunart Ct. N.. echoed Mr. Grodhaus' s comments.
Jennifer Martinez. 6472 Deeside Drive, also echoed Mr. Grodhaus's comments.
Chuck Nicely. 8855 Daving:ton Drive, reiterated Mr. Grodhaus' s comments and strongly endorsed
Mr. Cutie' for the appointment. He stated that Mr. Cutie' is very competent and would represent
the City well. In addition, he has shown initiative and interest in pursuing this appointment.
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DAYTON LEGAL BLANK CO.. FORM NO. 10148
Held June 3, 2002 19
Mr. Kranstuber stated that Council has learned in research during the last few weeks that the
DCRPC is a 30-member advisory commission. All of the members are either elected officials
from the member communities or professional staff from member communities. The
".-- Administrative Committee has reviewed the applications and recommends to Council the
appointment of Dublin's Assistant Planning Director, Gary Gunderman, to this position and the
appointment of Senior Planner, Mary Newcomb, as the alternate representative.
Mr. Kranstuber moved to amend Resolution 25-02 to insert those names.
Mayor McCash seconded the motion.
Vote on the motion: Mr. Reiner, no; Mrs. Boring, yes; Mayor McCash, yes; Ms. Salay, yes; Mr.
Lecklider, yes; Mr. Kranstuber, yes.
Vote on the Resolution: Ms. Salay, yes; Mr. Lecklider, yes; Mr. Kranstuber, yes; Mr. Reiner,
no; Mrs. Boring, yes; Mayor McCash, yes.
Mr. Kranstuber requested that Mr. Ciarochi stay in touch with the residents who are present
tonight. He also suggested that Mr. Gunderman meet with residents to discuss their concerns so
that he may address them appropriately with the Regional Planning Commission.
Mr. Ciarochi stated that staff would do so.
SECOND READING/PUBLIC HEARING - ORDINANCES
Ordinance 29-02 - An Ordinance Providing for a Change in Zoning for Approximately 1.765
Acres Located on the Southwest Corner of US 33 and Old A very Road, from GI, General
Industrial District, to: PCD, Planned Commerce District. (Case No. 02-007Z - Hilliards
Furniture - 6319 Old Avery Road. (Applicant: Jack D. Walters, 7265 Industrial Parkway, Plain
City,OH 43064, representing owner James R. McKitrick, P.O. Box 96, Dublin, OH 43017.)
Ms. Clarke stated that the land has been zoned GI, General Industrial District, since it was
annexed in the 1960's. The 11,000 square foot building has been there approximately 50 years.
,""'--' There have been several discussions with the landowner over the years regarding the potential for
expansion. Because a furniture store is not a permissible use in a GI zone, it is essential to rezone
the property to allow an expansion. The text for the rezoning to PCD sets a four-step process for
future approval. Phase 1 construction is to leave the building as is; Phase 2 would be to add a
5,000 square foot addition on the west side of the building; Phase 3 is to revise it to a different
use; and Phase 4 is a complete redevelopment of the site. Ms. Clarke showed slides of the site.
She noted that the site is not on public water or sewer. The Planning Commission unanimously
recommended the application for approval with eight conditions as reflected in the P&Z Record of
Action dated April 11, 2002.
Ms. Salay inquired if the text was revised sufficiently to conform to the conditions.
Ms. Clarke stated that it was reviewed by Ms. Newcomb, who determined that it met the
conditions.
Ms. Salay inquired about the parameters for conditional uses. What level of discretion will the
Planning Commission have on proposed uses?
Mr. Smith responded that the Commission would have considerable, legally defensible, discretion
to disapprove certain conditional uses.
Ms. Clarke stated that in this case, the only permitted uses are furniture, large appliance store, a
variety of offices, and personal services. That is due primarily to the fact that in comparison to
the size of the building, there is very little parking. Other more intensive uses are listed as
conditional uses and would require approval by P&Z.
Ms. Salay stated that in Phase IV of the text, Item M - Architecture Treatment, the first point
refers to the permissible materials and includes prefinished aluminum. Her understanding was that
the City was moving away from that material. The text indicates that the present building would
.~ be replaced with new construction in Phase IV, in which case, it would be necessary to then
eliminate the use of aluminum as a finishing material.
Mr. Smith responded that Council has the authority to amend the conditions. However, it would
be necessary to verify with the applicant that they will accept that condition for Phase 4.
Ms. Clarke consulted with the applicant, who was present, and then reported to Council that the
applicant has no issue with that alteration. The McKitrick family has owned the business for many
years and plans to continue the current use. Therefore, changing the materials for future uses in a
Phase 4, which they do not anticipate occurring, would not an issue for them.
Ms. Salay responded that the rezoning text would run with the land, so clarification is important.
Ms. Salay moved to amend the text in paragraph M -1, to eliminate the words "and prefinished
aluminum," to read, " .. . other allowed material is wood. "
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DAYTON LEGAL BLANK CO.. FORM NO 10148
Held June 3, 2002 19
Mr. Reiner seconded the motion.
Vote on the motion: Mr. Kranstuber, yes; Mr. Reiner, yes; Mayor McCash, yes; Ms. Salay,
yes; Mrs. Boring, yes; Mr. Lecklider, yes.
,..-.... Ms. Salay stated that the staff report also indicated a need for a fire wall and/or suppression
~ system, and the text was to be revised to incorporate the comments of the staff report.
Mayor McCash stated that he would object to that being made part of the text. Fire walls and
suppressions systems are building code issues. The rezoning text deals with land use issues.
Ms. Salay concurred.
Mr. Lecklider inquired about the permitted use of large appliances. Would that permit something
such as an H.H. Gregg store, or would that be eliminated due to inadequate parking?
Ms. Clarke stated that it would be a permitted use.
Ms. Salay inquired if the new signage meets current Code.
Ms. Clarke responded that the signage in Phase II would meet Code.
Mr. Lecklider stated that he recalls a case with conditional uses wherein the Planning Commission
had limited discretion.
Ms. Salay stated that the difficulty was not with the discretion but was related to the record not
being clear.
Ms. Salay inquired if cementitious siding should be added to the list of permissible finishing
materials.
Ms. Clarke responded that the applicant would be directed to work within the list of potential
siding materials. If the desire is to allow the applicant to consider that material, it should be added
to the list.
Ms. Salay moved to amend the list of siding materials to include" cementitious siding. "
,....-.. Mrs. Boring seconded the motion.
Vote on the motion: Mr. Kranstuber, yes; Mr. Reiner, yes; Mayor McCash, yes; Mrs. Boring,
yes; Ms. Salay, yes; Mr. Lecklider, yes.
Vote on the Ordinance: Ms. Salay, yes; Mr. Lecklider, yes; Mayor McCash, yes; Mr.
Kranstuber, yes; Mr. Reiner, yes; Mrs. Boring, yes.
Mr. Lecklider acknowledged Ms. Kundtz's perseverance and cooperation throughout the rezoning
process.
Ordinance 78-02 - An Ordinance Authorizing the City Manager to Grant a General Right-of-
Way Permit to Fiber Technologies Networks, LLC.
Ms. Grigsby stated that there was no additional information from staff.
There were no questions.
Vote on the Ordinance: Mr. Kranstuber, yes; Mr. Lecklider, yes; Mayor McCash, yes; Ms.
Salay, yes; Mr. Reiner, yes; Mrs. Boring, yes.
INTRODUCTION & FIRST READING' - ORDINANCES
Ordinance 79-02 - An Ordinance Adopting the Proposed Tax Budget for Fiscal Year 2003.
Ms. Salay introduced the ordinance.
Ms. Grigsby stated that this is the preliminary step for the 2003 budget process. By filing the
budget, the City is eligible to receive local government funds from the three counties. In recent
months, there has been some discussion in regard to the inside millage. That is initially addressed
in this document. Based upon discussions that were held at Council's goal setting, it is the
Administration's understanding a,t this time that Council does not intend to make any amendment
,..... to the current practice. At goal setting, Council indicated their desire that the City host a financial
forum to discuss the City's overall financial position, revenue sources, and expenditures to provide
a better understanding of City finances. Staff suggests that this meeting occur. in July, as it would
precede the capital budget process. She will discuss this with Council's Finance Chair.
Council concurred with that suggestion.
There will be a second reading/public hearing at the June 17th Council meeting.
Ordinance 80-02 - An Ordinan~e Authorizing the City Manager to Execute
and Grant an Easement Agreement with Ohio Bell Telephone Company aka Ameritech Ohio
Inc. for the Development of the Ballantrae Golf Course in the City of Dublin, County of
Franklin, State of Ohio, and Declaring an Emergency.
Ms. Salay introduced the ordinance.
Mr. Maurer inquired if Ohio Bell or Ameritech achieved this through the bid system, and if
Ameritech was the lowest bid.
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DAYTON LEGAL BLANK CO., FORM NO. 10146
Helil June 3, 2002 19
Mayor McCash stated that this is all regulated by PUCO.
Ms. Grigsby stated that this land lies in Ameritech's service area. As the provider for this area,
Ameritech is being granted the easement. She added that because this development has occurred
so quickly, there have been several items of emergency legislation relating to easements for the
- various utilities.
,
I Mrs. Boring moved to treat this as emergency legislation and waive the public hearing.
! Ms. Salay seconded the motion.
Vote on the motion: Ms. Salay, yes; Mrs. Boring, yes; Mr. Lecklider, yes; Mayor McCash, yes;
Mr. Kranstuber, yes.
Vote on the Ordinance: Mr. Kranstuber, yes; Mayor McCash, yes; Mrs. Boring, yes; Ms. Salay,
yes; Mr. Lecklider, yes.
Ordinance 81-02 - An Ordinance Establishing Reduced Capacity Charges For Connection to
the Public Water and Sewer System(s) for Certain Residential Properties.
Mr. Lecklider introduced the ordinance.
Ms. Grigsby stated that this item was referred by Council to the Public Services Committee. The
Committee met on April 24, and based on the Committee's direction, this legislation was
prepared. A draft ordinance was previously provided to the Committee members for their review.
Mrs. Boring noted that the vote on this matter at the Committee level was not unanimous. An
argument was made that these particular residents had the benefit of a lower purchase price, due to
the fact that they did not have City utilities. She noted, however, that the cost of installing on-site
wastewater treatment is more expensive than tapping in to a water/sewer system. She also objects
to changing direction midcourse, as some of the properties were involved in the initial request
which resulted in adoption of Resolution 33-92. However, under this legislation, the reduced fee
will not be made available to them.
- Ms. Salay stated that in the City's Code, Public Works, Section 5, page 20, it states that the City
may by a majority vote of Council waive all or part of the capacity charges in cases of unusual
circumstance and imminent hardship. There is a similar statement regarding tap-in fees. She
inquired if Council is then legally authorized to waive these fees for a certain group of people and
not for others?
Mr. Smith stated that his concern would be with the legal precedent of creating a class of people or
singling out a group of people. When the initial discussion came about of waiving the fees, a legal
opinion was provided. Following research, his office is not concerned that there would be cause
of action for anyone, as Council delineated the parameters for treating a number of residents in a
different manner. He is confident that the manner in which Council has proceeded in taking
evidence, holding hearings, and establishing the basis would be very persuasive in a court of law.
He stated that his office will review the Code section again.
Ms. Salay inquired if staff is satisfied with the compromise that was agreed upon.
Ms. Grigsby stated that they are. The Committee discussion focused on which residents would be
eligible for the reduced tap-in fee and establishing a time restriction for the waiver. Staff
conducted some research on the number of parcels that have had a continuous owner from 1992
until 2002. The estimate is that approximately 50 percent of those parcels would be eligible for
the reduced fee. Based on that number, the estimate of costs involved is approximately $500,000.
Mr. Lecklider asked about the City's policy for a homeowner who had previously tapped into
public utilities, paying the full fee, and who would today be eligible for the reduced fee.
,.-, Ms Grigsby responded that according to the proposed legislation the homeowner would not be
eligible for a refund.
Mr. Lecklider requested a legal opinion on whether that premise is defensible.
Mr. Smith responded that he believes it is; however, he will review the legislation.
Mr. Lecklider stated that he would like the consideration to go beyond whether it is legally
defensible, and to consider wheth,er it is fair.
There will be a second reading/public hearing at the June 17 Council meeting
Ordinance 82-02 - An Ordinance Authorizing the City Manager to Provide Maintenance at
the Meadows of Wyndham Village.
Mr. Lecklider introduced the ordinance.
Ms. Grigsby stated that this legislation comes to Council based upon the recommendation from the
Community Services Advisory Commission regarding the current greenspace maintenance costs
borne by the Meadows of Wyndham Village homeowners.
-'---
RECORD OF PROCEEDINGS
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DAYTON LEGAL BLANK CO., FORM NO. 10148
Helil June 3, 2002 19
There will be a second reading/public hearing at the June 17 Council meeting.
Ordinance 83-02 - An Ordinance Amending the Annual Appropriations for the Fiscal Year
Ending December 31, 2002.
....--- Ms. Salay introduced the ordinance.
i
I Ms. Grigsby stated that the most significant portion of appropriations is based upon the Pacer
! Global Logistics Economic Development agreement approved by Council at its last meeting. In
addition, there are some costs incurred at the Service Center project for the turn lane and the
unanticipated need to relocate some of the utility poles. However, the widening of Shier Rings
Road in the future would have required moving the poles.
Mr. Kranstuber moved to dispense with the public hearing.
Mr. Lecklider seconded the motion.
Vote on the motion: Mr. Lecklider, yes; Mr. Reiner, yes; Mrs. Boring, yes; Mayor McCash,
yes; Ms. Salay, yes; Mr. Kranstuber, yes.
Vote on the Ordinance: Mr. Kranstuber, yes; Mr. Reiner, yes; Mr. Lecklider, yes; Ms. Salay,
yes; Mayor McCash, yes; Mrs. Boring, yes.
Ordinance 84-02 - An Ordinance Amending Sections 93.80 (Private Fire Hydrants) and
150.193 (Fire Hydrant Permit Fees) of the Codified Ordinances of the City of Dublin.
Ms. Salay introduced the ordinance.
Ms. Grigsby stated that this ordinance was drafted based upon a recommendation of the
Community Services Advisory Commission in regard to the use of private and public fire
hydrants.
Mrs. Boring inquired how private hydrants are identified.
Ms. Grigsby responded that in the development process, private hydrants are identified. In the
City, those are painted a different color than the public fire hydrants. Eventually, the City's
~ hydrants will be painted completely green, and the private hydrants will have a white base with a
green cap. Condominium associations generally have private hydrants.
Mrs. Boring stated that some condominium associations are unaware that those hydrants are
private and of their responsibility to maintain the hydrants. How can the public be educated on
this?
Mr. McDaniel stated that he has been involved in discussions with Washington Township Fire
Department and the City Engineering division regarding that misunderstanding.
Ms. Salay inquired about the approximate number of private and public fire hydrants in the City.
Mr. McDaniel stated that the City recently inventoried and mapped the fire hydrants within the
City. There are approximately 3,000 hydrants; of those, approximately 500 are private and
another 110 hydrants are in question.
There will be a second reading/public hearing at the June 17 Council meeting.
Ordinance 85-02 - An Ordinance Accepting the Lowest/Best Bid for the 2002 Street
Maintenance Program for the City of Dublin, and Declaring an Emergency.
Mr. Kranstuber introduced the ordinance.
Mr. Hammersmith stated that a summary of the bid opening results has been provided. The bids
are a slight percentage over the Engineer's estimate, or $6,600 over the budget. It is staff's
recommendation that the bid be accepted so that the project can proceed. Staff requests adoption
by emergency.
Mr. Kranstuber moved to treat the legislation as an emergency and to dispense with the public
hearing.
Mr. Reiner seconded the motion.
,...-.., Vote on the motion: Mrs. Boring, yes; Mayor McCash, yes; Mr. Kranstuber, yes; Ms. Salay,
i yes; Mr. Reiner, yes.
Vote on the Ordinance: Mayor McCash, yes; Ms. Salay, yes; Mr. Kranstuber, yes; Mr. Reiner,
yes; Mrs. Boring, yes.
Ordinance 86-02 - An Ordinan~e Vacating the Northern Five (5) Feet of Trails End Drive,
Located North of Summitview Road, in the City of Dublin, County of Franklin, State of
Ohio.
Mr. Kranstuber introduced the ordinance.
Mr. Smith stated that this legislation is in response to Council's concern regarding a possible
connection of the development in that area. By vacating five feet of the road, an area will be
created where a connection could never occur without specific Council action reinstating this right-
of-way.
There will be a second reading/public hearing scheduled for the June 17 Council meeting.
RECORD OF PROCEEDINGS
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DAYTON LEGAL BLANK CO., f-QRM NO. 10148
HeM June 3, 2002 19
OTHER
Update from Staff Regarding Second Outdoor Pool Plannine Process
Mr. Hahn stated that staff had previously provided Council with three design concepts based on
,..-.... input from Council and the public. A spreadsheet comparison of various components of those
! concepts with the existing pool was also provided. Staff seeks further Council direction. He noted
j
i that Steven Kolwicz, Environmental Design Group, is present to answer questions.
Mrs. Boring inquired if the deck package had been redesigned to reduce costs.
Mr. Hahn stated that the decking has not been changed, but doing so could reduce the cost by
$50,000 - $60,000.
Mr. Reiner requested staff's comments on the financial implications of the option selected.
Ms. Grigsby responded that staff believes that it is important to look at the City's population and
future needs, and whether this is the last pool anticipated to be built. Staff does not recommend
shortchanging this pool in terms of size to save dollars at this point if there will be future unmet
needs. In terms of how this fits in with the CIP and impacts other projects, staff is currently
updating the CIP based upon department/division requests. Previously, staff had assumed that this
would be a cash project, but options of issuing debt for a portion of the project can be explored.
That would reduce the impact on other projects, although it would use some of the City's debt
capacity. Although Option 1 and 2 exceed current budget estimates, they are feasible. The biggest
issue this year in the CIP update is what occurs with income tax revenues. Staff anticipates
meeting the estimates for income tax projections, but in other years, collections have exceeded
estimates. There may not be additional funds available for new projects. There are some options
in the CIP, and any projects to b~ deferred will be reviewed with Council.
Ms. Grigsby added that $2.2 million has currently been programmed for pool construction, and
that assumes receiving $1 million from The Edwards Company.
~ Mr. Kranstuber asked if the option 2 water play area is similar to what was recently installed at the
outdoor pool.
Mr. Hahn responded that the rough in provides plumbing and related items for a future water play
area similar to that at the existing outdoor pool.
Mr. Kranstuber asked if the rough in for diving in option 2 is for a separate diving well.
Mr. Hahn responded that the diving well would be within the existing pool service.
Mr. Kranstuber asked how the children's play area differs from the water play area.
Mr. Kolwicz responded that the play area would include water elements and the plumbing rough in
would be included to accommodate that. The Wyandot pool play area is outside the pool - the
water play area on this list would be within the confines of the pool.
Mr. Hahn stated that the stand-alone components of the water play area at Wyandot pool would be
within the pool itself, and would be roughed-in.
Mr. Kranstuber asked how much savings occurs by not installing the diving boards.
Mr. Kolwicz responded this is a savings of $15,000, but it could be easily phased in. At this time,
a one-meter board is planned, but not a high board.
Mr. Kranstuber asked how much cost would be added with a high board.
Mr. Kolwicz responded that, at a minimum, it would be the same as a one-meter board. Most of
the cost is associated with the installation of the footings necessary for such a board. The diving
well depth would be set to competitive specifications.
Mr. Kranstuber asked if the lane configuration is similar to Wyandot.
Mr. Hahn responded that it is very similar - 8 lanes by 25 meters.
~ Ms. Salay noted that Option 2 includes 8 lanes versus Option 3 at 25 yard by 25 meter - how
much larger is Option 3?
Mr. Kolwicz responded that Option 3 includes 12 lanes, like the Rec Center. The eight lanes in
Option 2 mimic the existing Wyandot pool.
Mr. Lecklider asked if this is meant to accommodate the competitive swimming community.
Mr. Hahn responded that it would provide more opportunities for this group.
Ms. Salay asked if 12 lanes would provide more adult swim lanes or more play lanes in deep water
- at Wyandot, the deep area is all diving well.
Mr. Hahn stated these are all design details - the 12 lanes could provide more options for
programming, whether water play or lap lanes.
Ms. Salay asked if the difference between Option 2 and 3 is strictly in the competitive area.
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DAYTON LEGAL BLANK CO., FORM NO 1014fj
Helo June 3, 2002 19
Mr. Hahn responded affirmatively.
Mr. Kranstuber commented that he prefers Option 2 over 3, but Option 2 should include the water
play area, the two diving boards, and the children's play area - not just the rough in for these
,..-, items. The deck could be smaller for aesthetic reasons. Option 3 at $5 million provides more
I lanes, but still does not include water play, slides or boards. Those items bring the total closer to
~ $6 million.
Mr. Hahn agreed that Option 3 at a base of $4.9 plus the items Mr. Kranstuber referred to would
bring the total close to $6 million.
Mrs. Boring asked if the pool would have underwater lights for safety purposes.
Mr. Hahn responded that there will be no underwater lighting to allow nighttime swimming.
There will be a level of security lighting that will allow passersby to see if someone is in the pool
area. These concepts and budgets as proposed do not meet codes associated with lighting the pool
for nighttime swimming.
Mrs. Boring stated that she would have concerns with not having this type of underwater lighting
in view of past safety issues. It would be important to see swimmers in the deep water at night, as
well as in cloudy conditions.
Mr. McDaniel stated that staff would need to research the shadowing effect of such lights. Staff
can do so and report back to Council.
Mr. Kranstuber noted that Wyan90t pool is not lighted because it is in a neighborhood area not
conducive to having a pool open for extended evening hours. Such underwater lights would be
added if there was a desire to keep the pool open for extended hours into the late evening, but not
for security purposes.
",....-..
Mayor McCash suggested that staff do further research on this for input later in the design
process.
Mr. Hahn agreed.
Ms. Salay asked if the plan includes adequate shade trees and/or shade structures.
Mr. Hahn responded that there are nice trees on the site, but some artificial shade will be needed
as well. The cost at $25,000 each is for a fairly simple shade structure.
Ms. Salay commented that she would support building the largest pool possible. The water
surface difference between Option 2 and 3 costs $200,000 and would provide more space for
competitive swimmers and for programming. This may be the last pool built in Dublin, and she
would prefer to spend the extra dollars at the outset. If various items are added to Option 2, the
cost comes closer to Option 3.
Ms. Grigsby pointed out that the larger pool, however, would require more concession area, more
lockers, storage, etc., translating to more additional cost.
Mr. Lecklider asked if the competitive swim community favors the 25-yard by 25-meter pool.
Mr. Hahn responded that this would be their desire.
Mr. Lecklider stated that it is unfortunate that they are not present tonight to provide input.
Ms. Uhl stated that they definitely want the larger water space which gives them the ability to host
swim events. Larger regional events require more lanes as Option 3 provides.
.~ Mr. Kranstuber noted that he could support a larger water surface area, but would prefer enlarging
the leisure portion, not adding lanes. Eight lanes are adequate - the crowding occurs in the leisure
pool area, based on his experience.
Mayor McCash stated that the goal tonight is to obtain consensus on the design option.
Mr. Lecklider asked Ms. Grigsby for her opinion of Option 2 versus Option 3 in terms of the
financial impact.
Ms. Grigsby responded that the CIP submittals and staff review are not completed at this time, but
each year, staff and Council prioritizes and adjusts items on the CIP, based upon the past
commitments made as well as the desires of Council. The option of issuing debt is workable, as
the City has adequate debt capacity at this time. Until the CIP process is further along, she does
not know the actual impact this will have. She added that the bidding process will also be critical,
I I II i .,'1 il'lr.n'II I l:
RECORD OF PROCEEDINGS
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DAYTON LEGAL BLANK CO.. FORM NO 10148
Helil June 3, 2002 19
as the bids could come in higher than anticipated, depending upon the bidding environment. For
this reason, reserves are set aside in the CIP to provide flexibility.
Mr. Hahn noted that he is seeking general direction from Council regarding the desired square
-- footage of the pool, a "not to exceed" budget, and whether the facility should be larger or the
i:
, same size as the existing pool.
r
Mayor McCash stated that the Wyandot pool is 12,000 square feet; Option 2 is 12,000 square feet;
and Option 3 is 14,000 square feet..
Mr. Reiner stated that he would support Option 2, based on Ms. Grigsby's assessment. He would
not support incurring additional debt for this. He noted that Muirfield is removing their three-
meter board due to the liability insurance costs - will the City have a similar concern?
Mr. Harding stated that he will research this, but there has not been a problem with affordable
coverage for the City to date.
Mr. Reiner clarified that he is supporting Option 2 with the additions outlined by Mr. Kranstuber.
Mr. Kranstuber stated that his decision on Option 2 versus Option 3 would depend upon the
operational costs - if Option 3 increases the leisure size as well, he could support it.
Mr. Hahn responded that the leisure area in Option 3 is the same size as Option 2.
Mr. Kranstuber stated that he would then support Option 2. Adding 4 lanes would encourage
hosting of regional swim meets and frustrate the regular users who would then be closed out of the
pool during those meets.
Ms. Salay suggested that the leisure pool area be increased in size from the present Option 2.
- What would this do in terms of cost?
Mr. Kolwicz responded that the square footage costs would be the same with a leisure versus lanes
addition to Option 2.
Mayor McCash noted that Ms. Salay is proposing a modified Option 3, adding to the leisure pool
versus the competitive area.
Mrs. Boring stated that she supports Option 2. She does not believe this is the last pool to be built
in Dublin - some residents have been waiting a long time for a pool in their area.
Mayor McCash summarized that three Council members have expressed support for a modified
Option 2.
Ms. Salay stated that she is confused with the architectural differences identified with Option 3 and
the related costs. Some are identified at $200 per square foot and others at $300. It is difficult to
compare these.
Mr. Hahn responded that the difference is with a premium architectural detail versus a basic brick
architecture similar to the existing pool.
Mr. Kolwicz indicated that there is a typographical error in the report - the bather prep facilities
for the larger pool would also be larger.
Mayor McCash noted that the $200 versus $300 per square foot for the architecture is a major
difference.
Mr. Lecklider stated that he would prefer to have a more basic architecture and spend the money
-, on the water surface.
Mr. Kranstuber reiterated that staff is seeking direction regarding the basic size of the pool, not
the architectural detail. He asked for clarification regarding the bather capacity for Option 3.
Mr. Kolwicz stated that increasing the leisure pool area as Council has discussed tonight would
probably provide increased bather capacity versus the additional lanes.
Mayor McCash stated that he would support Option 2 with a larger leisure area.
Mr. Kranstuber indicated that he could support Option 2 with a larger leisure area as well.
Ms. Salay stated that she would prefer to delete the sand play area.
Mrs. Boring stated that this is a seasonal facility, and she cannot support spending more than what
is budgeted for Option 2. Accommodating 100 more bathers is too costly. There could also be a
bidding problem, as Ms. Grigsby has described, resulting in a higher cost than anticipated.
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DAYTON LEGAL BLANK CO.. FORM NO. lO14U
Helcl June 3, 2002 19
!
Mr. Kranstuber stated that Mayor McCash has indicated support for Option 2, including the
options identified earlier, and making the leisure pool larger.
Mayor McCash summarized that the general consensus is for Option 2, with a larger leisure focus,
.....-. and including the items of water play area, children's play area, high and low diving boards
t
I versus roughing them in. The goal would be not to' exceed $5 million in terms of the budget.
,
Report Ree:arding Proposal from Dublin Soccer Leae:ue/Mid Ohio Select Soccer League
Mr. McDaniel noted that he has provided a report to Council regarding the issues raised at the
April 8 hearing on the concept proposal from DSLlMOSSL. The Parks and Recreation Advisory
Committee made a recommendation to Council which was reviewed by Council at that time. If the
concept is adopted by Council, staff would bring back an agreement to Council for final approval.
The proposal is that additional soccer fields be developed at Darree Fields in cooperation and
partnership with DSLlMOSSL.
He pointed out under Item 4 on page 2, it reflects a current deficit of 21 fields. Projecting to 2011
based on school district growth projections, there will be a 23-field deficit. This proposal helps to
meet the field deficit, especially in the short term. In item 7, on page 3, there is a typographical
error - the Original Darree Fields should be 5 full size equivalent, not 4, and the note refers to
Expansion #2, not #3. There is a map provided in the packet which shows the original Darree
Fields which contains 5 fields, the currently funded expansion project of 7 fields, for a total of 12
fields. The DSLlMOSSL proposal for expansion to the north of approximately 39 acres, adds
another 7-8 fields. There would be a use proposal with MOSSL which would allow them access to
all 20 fields at certain times. This may have not been clear at the last discussion.
Mr. Kranstuber noted that the key issue is the amount of funding from DSLlMOSSL and how
much control the City is giving up. On page 4, it indicates that all soccer fields would continue to
- be allocated to DSL, per the City's agreement and past practice. Staff would anticipate that DSL
and DY A will work together to ensure their needs are jointly met. Is DY A referring to the
lacrosse group users?
Mr. McDaniel responded that DY A lacrosse uses these fields.
Mr. Kranstuber stated that DSL and D Y A would schedule the fields first, and what is left over
would be available to MOSSL.
Mr. McDaniel responded that under agreement with DY A and DSL, they have fields blocked out
by the City. Outside users not under their umbrella are required to go to DSL and arrange
scheduling through them.
Mr. Kranstuber asked who will be given priority to this limited resource in the future, should
lacrosse experience the same type of growth as soccer has experienced.
Mr. McDaniel responded that as lacrosse gains more popularity, field assignment would have to be
re-evaluated.
Mr. Kranstuber asked who would legally have control over the fields, in view of the funding
being provided by DSLlMOSSL.
Mr. McDaniel stated that the City ultimately controls the fields, and if D Y A has a concern about
field allocation for growth sports, they would have to come to the City to discuss the issue.
Mr. McDaniel stated that DSLlMOSSL's funding would allow earlier development of the fields
for the short term. MOSSL's use of the fields will be coordinated with DSL.
Mr. Kranstuber asked for clarification of the difference between DSL and MOSSL.
Mr. McDaniel responded that DSL operates certain select programs which are part of MOSSL.
MOSSL operates tournament play that involves teams outside of as well as in Dublin.
Recreational use is the first priority, select is secondary, and they believe MOSSL's needs can be
- accommodated without impacting recreational programs.
Mr. Kranstuber emphasized that the City has always supported meeting the recreational needs as a
priority. If this proposal meets the goal of continuing to accommodate the recreational needs first,
and if it satisfies the City's needs solely, then he can support it. However, if meeting the needs of
the select teams or those outside of Dublin is a priority, he believes it is inappropriate.
Mr. McDaniel stated that the City's focus is on the recreational needs, but there has been some
general misunderstanding about the concept of "select" soccer. Item 5 in the reports shows the
percentage of the overall DSL program devoted to select versus recreational. It indicates that 77
percent is recreational.
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DA'rTON LEGAL BLANK CO., FORM NO 10145
Held June 3, 2002 19
percentage of the overall DSL program devoted to select versus recreational. It indicates that 77
percent is recreational.
- Mayor McCash noted that these numbers indicate the current breakdown of percentage of
recreational. In looking at the proposal from MOSSL, putting more fields into play and noting the
calendar with MOSSL events, will the percentage of recreational use change?
Mr. McDaniel stated that he doesn't believe there is a fundamental difference in the design of the
programs. It will allow adding fields at an earlier date; it will not impact recreational programs.
If anything, it will enhance the recreational program due to the availability of more fields.
Mr. Lecklider added for informational purposes that MOSSL is the governing body for a group
which includes all of the Central Ohio teams - Westerville, Hilliard, Worthington, Dublin, etc.
One difference where Dublin is concerned is that OP/OFC operates somewhat as a monopoly in
Dublin - in other suburbs, there are other choices for select soccer. His understanding from
reviewing the charts is that the exclusive use by, MOSSLof fields occurs two weekends in the fall
and in the spring, that the additional 12 fields would be of a certain size to accommodate the older
players, and that the recreational needs will be met by the existing fields.
Mr. McDaniel stated that fields can be changed with markings to whatever size is needed.
Moving select soccer to other spaces does free up space for recreational use.
Mr. Lecklider stated that fields most likely would not be striped one way and then restriped
another the next weekend. In view of the current shortfall, how is the demand currently being met
for fields?
Mr. McDaniel responded that the fields are not being "re sted" as they should be.
Ms. Salay added that the younger children practice at the school fields; the larger fields at Darree
are generally used for older children in the Rec program.
- Craig Kasper, 6431 Newgrange Drive addressed Council. He has heard two goals tonight:
recreational first and community needs second. This will be addressed in the agreement, should
the concept be adopted tonight. MOSSL's proposal would not compromise recreational use. The
fastest growing recreational area is in the high school, indicating that children are playing for more
years than in the past. He described the hIstory of their organization in terms of meeting the needs
of select and premier teams. Select teams lie between recreational and premier soccer. MOSSL is
the Central Ohio league for players who want to be involved beyond the recreational soccer
program. MOSSL league is seeking a location for end of season tournaments. Fields are changed
each week to accommodate different age groups. There is currently a nine-field deficit - 21 fields
are needed, and 12 exist. Fields are not being rested at this time due to demand. He also pointed
out that the City has been working with DSL on this for three years - MOSSL became involved
about 1-112 years ago. DSL has 3900 youth players currently. There are 800 playing at the select
league level. In terms of practice, the demand exceeds the available fields. They will work with
DY A to accommodate their recreational programs as well. Overall, for a fairly modest field
commitment, the proposal brings substantive value to the community. The proposal includes
$200,000 in year one, and $70,000 in the following years of the proposal to help develop the
fields. Dublin has an excellent reputation in the region and the state for soccer. They would
appreciate Council taking the next step to approve the concept and bring forward an agreement.
Mr. Lecklider asked why there is such a difference in fees for MOSSL and rec programs.
Mr. Kasper explained that the increased fees for select soccer relate to MOSSL's fees, insurance
for competition play, etc. He explained that Dublin Soccer League is charged with providing
~ recreational and competitive soccer. There is training included in the fees for club soccer. Fees
are established by the leagues, not by DSL or MOSSL. Camps are an additional cost to players.
Referee costs also contribute to the fee levels.
Mr. Lecklider stated that a larger issue for him is one of accountability. If a neighbor wants to
play at the intermediate level on a Dublin field and wonders why the cost is so high, what recourse
does the City have? At this point, the response would be that the City can do nothing. The City
has no input - the City merely provides fields.
Mr. Kasper noted that DSL has opened the door to this involvement by communicating all of this
information to staff and Council. The DSL Board is the body charged with determining an
appropriate level of fees.
Mr. Lecklider indicated that his concern is that the City has no representation on the DSL Board,
yet the City is considering an inv,estment of millions of dollars in these fields.
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DAYTON LEGAL BLANK CO., FORM NO 10148
Helcl June 3, 2002 19
Mrs. Boring asked if Council has decided that this is what should be done with this land versus
marketing it as income-producing land. Does everyone support having soccer fields on this land?
Mr. Reiner stated that in the short term, he could support this. He may want to preserve an option
r- for a future opportunity, however.
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Mr. Kranstuber stated that it is important that Council makes a voluntary decision on the use of
this land, aside from consideration of the proposal brought forward by DSLlMOSSL. Based on
recent appraisals, this land is valued at $1.4 million. The other option would be reselling the land
to a developer.
Mr. Kranstuber asked about the number of members on the DSL Board and how they are selected.
Mr. Kasper responded that there are 13 members and they are elected every two years.
Mr. Kranstuber asked if they had considered having a City representative on the Board.
Mr. McDaniel stated that the Board is open to this possibility, but he emphasized that there is an
excellent working relationship in place wi,th the group at this time. Having more of a presence at
Board meetings would be desirable.
Discussion followed about soccer and football and why certain needs are accommodated through
the schools and others through the City.
Mr. Lecklider asked what would happen with the development of these fields if a partnership were
not entered into with MOSSL.
Mr. McDaniel stated that this is the real question. The City will have to address the needs under
any scenario. There is a deficit in fields currently existing.
Mr. Kasper commented that the field deficit is due solely to the demands of Dublin residents
playing soccer, not to MOSSL.
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Mr. Lecklider asked if it would be possible to sell this land to another user in the future, should
the City enter into this agreement with MOSSL.
Mr. Reiner responded that this issue would have to be addressed in the contract.
Ms. Grigsby added that the agreement could contain a buy-out provision in the case such an
opportunity would arise.
Mr. Lecklider asked if the contribution from MOSSL is necessary to address the field deficit over
the next few years.
Mr. McDaniel stated that there are two factors: minimal time used for the amount of contribution;
and the contribution helps to bring the fields online earlier. It would have to be looked at in the
context of the CIP and competing needs.
Mr. Lecklider clarified that there are 7 fields currently funded in the CIP, and there is a current
deficit of 9 fields. So this contribution will enable the City to gain two additional fields toward the
existing deficit.
Mr. McDaniel agreed.
Mayor McCash stated that the hour is late, and it is important to focus on the issue: approving
this concept and moving it to the next stage, or not approving the concept at this time. The issues
of future land use and sale can be addressed at the next stage, if this concept is endorsed. He
noted that these may be difficult issues to resolve within an agreement.
Mr. Lecklider noted that he is concerned with what the City is giving up in view of the City's
current capacity to address 7 of the 9 existing field deficit.
r- Mr. Reiner noted that he sees no reason not to proceed, with the caveat that the land could be
reclaimed in the future if desired.
Mr. Kranstuber asked if the City could frame this as a rental of the fields.
Mr. McDaniel stated that ultimately, the City needs fields at some location to accommodate the
needs. The agreement can be structured to accommodate the concerns Council has voiced tonight.
Mr. Reiner moved to approve the proposal in concept and to proceed with drafting of a tentative
agreement.
Mrs. Boring seconded the motion.
Mrs. Boring asked if $675,000 is currently programmed in the CIP for development of soccer
fields.
Mr. McDaniel responded that it is.
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DAYTON LEGAL BLANK CO., FORM NO. 10148
Helc1 June 3, 2002 19
Vote on the motion - Ms. Salay, yes; Mr. Lecklider, yes; Mayor McCash, no; Mr. Reiner, yes;
Mr. Kranstuber, no; Mrs. Boring, yes.
Ms. Salay suggested that board representation for the City be part of this agreement.
,......., Mrs. Boring noted that staff should proceed cautiously, based on the lengthy discussion tonight.
Mayor McCash suggested that an outline of an agreement be brought back to Council with the
various items to be addressed.
Mr. McDaniel agreed, noting staff will outline the key points and provide them to Council prior to
any drafting of language.
Mr. Kranstuber suggested that they consiqer the utilization of fields for teams outside of Dublin.
This should be tightly controlled, as he would not want to see two teams from outside of Dublin
using Dublin fields, other than for the Tournaments specified.
Ms. Salay agreed.
Mr. Kasper commented that it would be very limited, and DSL does control the scheduling, not
MOSSL.
Council Round Table/Committee Reports
Mr. Lecklider noted that Mary Kelley's restaurant has again established outdoor seating, and this
issue needs to be discussed by Council at some point.
Ms. Grigsby stated that staff is meeting with the owner to discuss the issues.
Mrs. Boring:
1. Inquired if, in regard to the Fourth of July proposal for the parade, should the City
consider purchasing additional flags so that there would be an adequate supply?
Ms. Puskarcik noted that there is. a supply of 15,000, and 2,500 were allocated for Council use. If
more are needed, they can be provided.
...-.. 2. Asked if Council members could ride on the float versus walking.
Ms. Puskarcik responded that if they choose to ride on the float, they cannot safely exit the float
until the end of the parade. A choice must be made to ride on the float or to walk next to the float.
Mayor McCash:
1. Asked for feedback on the proposal submitted by Ms. Puskarcik regarding a monument in
Coffman Park by the Ancient Order of Hibernians.
Mr. Reiner commented that he does not support City funding of such a monument.
Ms. Grigsby asked if the consensus of Council is to indicate that a City financial contribution is
not supported, but that Council is receptive to having the monument in Coffman Park.
Mr. Reiner moved to approve the concept, but not to participate in funding.
Mrs. Boring seconded the motion.
Vote on the motion - Mr. Reiner, yes; Mr. Kranstuber, yes; Mayor McCash, yes; Ms. Salay, yes;
Mrs. Boring, yes; Mr. Lecklider, yes.
3. Congratulated staff for the hard work on the Memorial Tournament.
Ms. Grigsby asked for input from Council on the Coffman Park Expansion Task Force Traffic
Study. A memo explains the cost, and legislation will be prepared if Council has no objection.
There was no objection.
Mayor McCash moved to adjourn to executive session for discussion of land acquisition and legal
matters. He noted that the meeting will not be reconvened following the session.
Mrs. Boring seconded the motion.
- Vote on the motion - Mrs. Boring, yes; Mayor McCash, yes; Mr. Kranstuber, yes; Ms. Salay,
yes; Mr. Lecklider, yes; Mr. Reiner, yes.
The meeting was adjourned to executive session at 11:30 p.m.
Mayor - Presiding Officer
~C!.-~
Clerk of Council
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