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Home My WebLink About027-01 Ordinance RECORD OF ORDINANCES Da on Le al Blank Co. Form N 0043 Ordinance No............27-O1 Passed AN ORDINANCE AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH THE BOARD OF TRUSTEES OF WASHINGTON TOWNSHIP, FRANKLIN, DELAWARE AND UNION COUNTIES, OHIO FOR THE CITY OF DUBLIN TO PROVIDE COMMUNICATION SERVICES NOW, THEREFORE, BE IT ORDAINED by the Council of the City of Dublin, State of Ohio, of the elected members concurring: Section 1. That the City of Dublin agrees to provide communication service twenty-four (24) hours per day and seven (7) days per week to the Fire Department of the Township of Washington, Franklin, Delaware and Union Counties, Ohio. Section 2. That the terms of said agreement are attached hereto as Exhibit "A" . Section 3. That this Ordinance shall be effective upon the earliest date permitted by law. Passed this - I~"~ day of , 2001. ayor -Presiding Officer Attest: ~t^ ~ ~i'~ ~t~L~ ~ / Clerk of Council hereby c~'tify that copies of this Ord~nancelResolution were posted in the [ity of Dublin in accordance with Section 731.25 of the (thio Revised Code. cil Dublin. Ohio Clerk Coun AGREEMENT This agreement made and entered into by and between the Board of Township Trustees of Washington Township, Franklin County, Ohio, Delaware County, Ohio, and Union County, Ohio, a Board of Township Trustees as defined in Chapter 505 of the Ohio Revised Code, sometimes hereinafter referred to as "Washington", and the City of Dublin, Ohio, a municipal corporation, sometimes hereinafter referred to as "Dublin": 1. In consideration of a one time payment of a sum not to exceed $100,000 toward the cost of new Emergency 911 Public Safety Answering Point/PSAP Equipment for dispatching along with an initial annual payment by Washington to Dublin of $165,000, a payment of $170,000 for the second annual period and a payment of $175,000 for the third annual payment, Dublin agrees to provide communication services twenty-four (24) hours per day and seven (7) days per week to the Fire Department of the Township of Washington, Ohio. 2. It is mutually agreed by the parties as follows: (a) Dublin shall, at its cost, continue to maintain a fire phone in the Dublin Police Division during the period of this contract. (b) Dublin Shall answer such phone and shall communicate the message or request to the Washington Township Fire Department in accordance with generally acceptable procedures for dispatching and in accordance with such procedures as shall from time to time be prescribed by the Washington Township Fire Chief. (c) Dublin shall answer the Washington Township Fire radio and shall communicate messages and requests in accordance with generally acceptable dispatching procedures and in accordance with such procedures as shall from time to time be prescribed by the Washington Township Fire Chief. (d) Dublin shall monitor the fire alarms and shall communicate the alarms to the Washington Township Fire Department in accordance with generally acceptable procedures for dispatching and in accordance with such procedures as shall from time to time be prescribed by the Washington Township Fire Chief. (e) Dublin shall keep a log of all communications referred to in Paragraphs (b), (c), and (d) above. Such log and all other papers and information relating to the operation of the Washington Township Fire Department shall be maintained by Dublin and transferred to the Washington Township Fire Department in accordance with procedures prescribed by the Washington Township Fire Department. The Dublin dispatchers shall not release or divulge any information relating to Washington Township Fire Department except as necessitated by generally acceptable dispatching procedures. 1 (fj Dispatching shall be performed only by qualified individuals hired by Dublin for that purpose. A review panel consisting of Washington's Fire Chief and Dublin's Police Chief shall establish and periodically review the selection process, criteria, experience, and performance requirements for qualified dispatchers. (g) Dublin shall perform all of its obligations under this contract in accordance with procedures set forth by the Washington Township Fire Chief and shall in no way interfere with the operation of the Washington Township Fire Department. (h) Dublin shall endeavor to schedule a minimum of two (2) dispatchers at all times. Both parties recognize that Dublin is under no obligation to assign either dispatcher to exclusively perform fire dispatch duties and that there is no penalty upon Dublin to meet this staffing minimum during personnel shortages. Dublin will continue its policy of handling radio calls in priority order without regard to whether the call is related to police, fire or emergency medical activity. (i) The parties recognize and agree that by previous agreement, title to the 9-1-1 emergency dispatch equipment has transferred from Washington to Dublin. (j) All existing fire alarms shall continue to terminate at Dublin's Police Division during the period of this contract. Washington's Fire Chief and Dublin's Police Chief shall be responsible for maintaining guidelines for any new businesses to be added to the alarm panel, and shall jointly review all such applicants to determine if the guidelines for installation are met. (k) Washington shall assume all responsibility for their mobile radio equipment and shall pay any expenses required to render it compatible to the Dublin dispatch center. ~ (1) All maintenance expenses for the central dispatch computer and radio equipment shall be the responsibility of Dublin. (m) All maintenance expenses for Washington's computer and fire dispatch equipment shall be the responsibility of Dublin. (n) Dispatchers will be periodically available, as mutually agreeable, for training purposes. Should Emergency Medical Dispatching be adopted by the Dublin Dispatch Center, the cost of said training for certification and continuing education requirement will be shared equally between the City of Dublin and Washington Township. This agreement shall become effective June 1, 2001, and shall remain in force for a period of three (3) years. The annual payments outlined in Paragraph 1 are due on June 1, 2001, June 1, 2002, and June 1, 2003 respectively. The one time lump sum payment not to exceed $100,000 (sum to be 50% of actual cost of new 911 system equipment) shall be paid no later than June 1, 2002. It is the intention of both parties to negotiate a replacement agreement during the final year of this agreement 2 period to cover an additional three-year period. However, both parties recognize that it the conditions covered by this agreement undergo any substantial change, then either party may request the commencement of negotiations which could lead to the execution of a new agreement prior to the execution of a new agreement prior to May 31, 2003. It is also mutually agreed by the parties that either party may cancel its obligations under this agreement by providing a minimum of 180 days notice prior to the proposed termination date. In Witness Whereof, the Board of Township Trustees, by Jan Antonoplos, Ruth M. Reiss, and Michael H. Keenan, its members, by authority of Resolution of said Board passed on the day of , 20 ,and the City of Dublin, Ohio, by its City Manager, duly authorized herein by virtue of Ordinance No. 27-01, of the City of Dublin, Ohio, passed on the day of 20 have hereunto set their hand this day of 20 , to duplicate copies hereof. BOARD OF TOWNSHIP TRUSTEES OF WASHINGTON TOWNSHIP, FRANKLIN COUNTY, OHIO By Jan Antonoplos, member By Ruth M. Reiss, member By Michael H. Keenan, member CITY OF DUBLIN By Timothy C. Hansley, City Manager 3 .w....a. _ ~,r. .n Dublin Division of Police 6565 Commerce Parkway Dublin, Ohio 43017-3221 Phone:614-410-4800 Fax: 614-761-6535 CITY OF DUBLIN Rob Geis, Chief of Police M e m o r To: Members of Dublin City Council From: Tim Hansley, City Manager ~ " Date: February 27, 2001 Re: Dispatching Contract with Washington Township Report Initiated By: Chief Rob Geis Summary and Action Recommended: The three year dispatching contract we have with Washington Township will expire May 31, 2001. Negotiations with Washington Township on a new 3 year agreement have occurred over the last several months and are reflected in the attached ordinance. Chief Geis and I recommend passage of this ordinance. Issue: Currently, dispatching services for Washington Township Fire Department are performed by the Dublin Division of Police Communication Center. It is the desire of Washington Township to renew the contract for these services an additional three years. In conjunction with Washington Township, we have identified the following annual reimbursement schedule for Dispatching Services: June 1 2001 -May 31, 2001 $165,000 June 1 2002 -May 31, 2003 $170,000 June 1 2003 -May 31, 2004 $175,000 We are in the final year of the current three year agreement. Washington Township is paying $135,000 for dispatching services during the final year of this agreement. "An Internationally Accredited Law Enforcement Agency" _ In addition, Washington Township has agreed to pay 50% of the actual cost (not to exceed $100,000) of improving and upgrading our Emergency 911 Public Safety Answering Point Equipment. The police division has this capital improvement project approved for 2001 at an estimated cost of $200,000. We recognize the continued partnership between Washington Township and the City of Dublin, especially in the area of public safety, is beneficial for our residents. We endorse this proposed ordinance and are asking for passage in order to continue to provide dispatching services for the Washington Township Fire Department. `An Internationally Accredited Law Enforcement Agency"