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Home My WebLink About009-01 OrdinanceRECORD OF .ORDINANCES ~o. Ordinance No ..............09.-01................................... Passed ................................................................... ....................... AN ORDINANCE AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT ASSUMING CONTROL OF THE PREMISES LOCATED AT 5300 EMERALD PARKWAY KNOWN AS THE "COFFMAN HOMESTEAD" AND ITS RELATED PROPERTY FROM THE DUBLIN HISTORICAL SOCIETY, INC. WHEREAS, the City of Dublin ("City") owns the Coffman Homestead and its related property and presently has along-term lease arrangement with the Dublin Historical Society ("DHS"); and WHEREAS, under the terms of the lease between the City and DHS, DHS is responsible for the upkeep of the Coffman Homestead and its related property including paying the costs of utilities, taxes, maintenance, renovations, and insurance; and WHEREAS, due to an decrease in active membership, DHS has found it difficult to bear the aforementioned costs; and WHEREAS, DHS has requested that the City assume physical control of the Coffman Homestead and its related property, with DHS maintaining responsibility for tours and related activities; and WHEREAS, it is in the best interests of the City to ensure that this important historical property continues to be properly maintained for the use and benefit of present and future citizens of Dublin. NOW, THE FORE, BE IT ORDAINED by the Council of the City of Dublin, State of Ohio, members concurring that: Section 1. The City Manager is hereby authorized to enter into the attached agreement between the City and DHS terminating the lease between the parties for the Coffman Homestead and its related property; Section 2. The City forthwith assumes all responsibility for the upkeep, maintenance and repair of the Coffman Homestead and its related property. The City will continue to maintain the Coffman Homestead and its related property to achieve the purposes and objectives of DHS; Section 3. City Council will permit DHS to remain as an advisory board to City Council in regard to the use of the Coffman Homestead and its related property. Section 4. This Ordinance shall take effect and be in force from and after the earliest date permitted by law. Attest: - Presiding Officer 2001. I he~ebv re*tif~+ tkt~Et co~ues of tt~.'c Qr~! nance!Resoi;pion were p City of Q+~'~lin in aceardnnee yu;t'•: Section 731.25 ur ~"le tlhio Rey --- ~ ~'~~Y~{-Clerk of uuncil, Dublin, Ohia Clerk of Council linth Code, ATTACHMENT A Being situated in the State of Ohio, Country of Franklin, Town- ship of Nashingkon, Virginia Military Survey Number 2542 and being a part of a 16.74 acre tract deeded to Ida Coffman Et al. in Deed Book 1004, Page 461 and Deed Book 2143, Page 279, Recorder's Office, Franklin County, Ohio, and being more parti- cularly described as follows: Commencing at a Heil at the southeasterly cornet of said 16.74 acre tract and at the intersection of the centerline of Coffman Road with the centerline of Post Road, the centerline of said Coffman Road is shown in Road Record 13, Page 17 and on Sheets 3 and 4 of the 1926 Coffman Road Improvement Plan Tube 506, Franklin County Engineer's Office and the centerline of said Post Road is shown on Sheet 6 of the 1924 Right-of-Way Plan I.C.H. 49, Section R, State of Ohio Highway Department, Division Six, Delaware, Ohio; 2a thence North 7d';degrees 21 minutes East along the centerline of said Coffman Road, passing a nail on line at centerline station 12 plus 10.15 of Post Road Relocated at 5.66 feet the centerline of said Post Road Relocated is shown on Sheet 26B'of Right-of~ Way Plan FRA-270-7.47 N, State of Ohio Highway Department, Divi- sion Six, Delaware, Ohio, a total distance of 328.40 feet to a spike and the true point of beginning of this description; thence North 70 degrees 31 minutes West across said 16.74 acre tract passing an iron pin on line at 22.5 feet, a total distance of 145.00 feet to an iron pin; thence North A4 degrees 24 minutes West, a distance of 76.15 feet to an iron pins thence North 66 degrees 07 minutes West, a distance of 130.40 feet to an iron pin; thence North 20 degrees 23 minutes East and parallel to the centerline of said Coffman Road, a distance of 166.50 feet to an iron pin; thence South 70 degrees 31 minutes East, a distance of 90.00 feet to ah iron pin; thence South 20 degrees 23 minutes West parallel to the center- line of said Coffman Road, a distance of 90.00 feet to an iron pin; thence South 70 degrees 31 minutes East, passing an iron pin on line at 230.00 feet, a total distance of 254.00 feet to a spike in the centerline of said Coffman Road, and in the easterly line of said 16.74 acre tract, said -last described spike bears South 20 degrees 23 minutes West along the centerline of said Coffman Road, a distance of 1,076.76 feet fXdm an angle point in the centerline of said Coffman Road; .thence South 20 degrees 23~minwtes West along the centerline of said Coffman Road and along the easterly line of said 16.74 acre tract, a distance of 170.Op feet to the place of beginning, con- taining 1.284 acres, subject however to all legal highways and easements and restrictions of record and of records in respective utility offices. ,~ _ _ AGREEMENT This is an agreement entered into on or as of the day of , 2001, by and between THE DUBLIN HISTORICAL SOCIETY, INC. ("DHS"), whose mailing address is P. O. Box 2, Dublin, Ohio 43017 and the CITY OF DUBLIN ("CITY") whose mailing address is 5200 Emerald Parkway, Dublin, Ohio 43017. WHEREAS, The City is the owner of a tract of land described in "Attachment A" hereto, "~ which is incorporated into this Agreement by reference, hereinafter referred to as "the Premises; "and WHEREAS, the Premises is a historic site that DHS leased from the City to discover, collect, preserve, restore and display historical artifacts, materials and struchires relevant to the history of Dublin, Ohio and the surrounding areas; WHEREAS, under the terms of a Lease Agreement entered into between DHS and the City on June 21, 1982, DHS was responsible for numerous upkeep measures, such as taxes, assessments, repairs, maintenance, renovations, utilities, and insurance on the Premises; and WHEREAS, due to a decrease in active membership, DHS finds it difficult to bear the aforementioned costs to maintain the Premises; and WHEREAS, as a result, the City agrees to assume all of the aforementioned responsibilities for the Premises under the conditions set forth below; NOW, THEREFORE, the City and DHS hereby terminate the Lease Agreement entered into between the Parties on June 21, 1982 on the following terms and conditions: 1. The City shall assume all responsibility for the upkeep of the Premises, which ,,,~,,, shall include, but not be limited to, all taxes, assessments, repairs, maintenance and renovations, and all utility and insurance costs; and 2. The City will continue to allow DHS to use the premises for collecting, preserving, restoring and displaying historical artifacts, materials and structures relevant to the history of Dublin, Ohio and the surrounding areas, with the parties recognizing that the present collection is owned solely by DHS; and 3. The City will also continue to operate the Premises in a manner to achieve the same purposes and objectives that DHS strived for when it operated the Premises, and the parties recognize that the Dublin Community plan provides for a new City Hall site south of Post Road and therefore any future negative impact on the premises should be greatly reduced; and lof 2 4. The City will permit DHS to conduct tours and related actives on the Premises at times as mutually agreeable between the parties, and, 5. DHS will remain as an advisory board to City Council with regard to the Premises; and 6. If DHS is able to assume financial responsibility for the costs associated with operating the Premises at some point in the future, it will develop a proposal setting forth the manner in which it can resume participation in the operation of the Premises. The City may then, after reviewing all financial documentation, resume a lease arrangement with DHS on terms mutually agreeable to both the City and DHS. CITY OF DUBLIN DUBLIN HISTORICAL SOCIETY, INC. BY: Timothy C. Hansley ITS: City Manager BY: ITS: President 2of 2