HomeMy WebLinkAboutResolution 029-15RECORD OF RESOLUTIONS
Dayton Legal Blank, Inc., Form No. 30045
29 -15
Resolution No. Passed _20
A RESOLUTION DECLARING CERTAIN CITY -OWNED
PROPERTY AS SURPLUS AND AUTHORIZING THE CITY
MANAGER TO DISPOSE OF SAID PROPERTY IN ACCORDANCE
WITH SECTION 37.08 OF THE DUBLIN CODIFIED ORDINANCES
WHEREAS, the City of Dublin possesses certain vehicle and equipment assets used
in the performance of its daily operations; and
WHEREAS, these vehicle and equipment assets have reached the end of their useful
life for City purposes; and
WHEREAS, it has been determined that the City should maximize the return on
investment by selling these assets; and
WHEREAS, the City has chosen GovDeals as the vendor to implement an internet
auction.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Dublin, State
of Ohio, of the elected members concurring:
Section 1. The City Manager is hereby authorized to dispose of personal property,
vehicle and equipment assets that have been declared as surplus through the use of
internet auction.
Section 2 . This auction will be conducted using a third -party contractor, namely:
GovDeals, www.GovDeals.com
Greg Thomas, Client Services Representative
5907 Carmichael Place
Montgomery, Alabama 36117
Telephone No. (800) 613 -0156
The contract outlining the specifics of the terms and conditions under which this
contractor will carry out this service to the City can be made available upon request
to the Department of Finance.
Section 3. The Council of the City of Dublin here by declares the property listed in
the attached Exhibit as surplus and authorizes the City Manager to dispose of said
property in a manner consistent with Section 37.08 of the Dublin Codified
Ordinances.
Section 4. This Resolution shall take effect and be in force upon passage in
accordance with Section 4.04(a) of the Revised Charter.
Passed this day of
'yor - Presiding Officer
ATTEST:
Clerk of Council
Office of the City Manager
5200 Emerald Parkway • Dublin, OH 43017 -1090
City of Dublin Phone: 614 - 410 -4400 • Fax: 614 - 410 -4490
To: Members of Dublin City Council
From: Dana McDaniel, City Manage
Date: March 19, 2015 ��
Initiated By: Michelle Crandall, Assistant City Manager
Darryl Syler, Fleet Manager
Re: Resolution 29 -15 — Disposal of City -Owned Property
Summary
Memo
Section 37.07 of the Dublin Codified Ordinance requires City Council authorization for disposal of
all motor vehicles or other property valued at $5000 or above. As Council is aware, a replacement
schedule for vehicles and equipment is identified as part of the Capital Improvements Program
(CIP). Before vehicles are taken out of service, an evaluation is completed as to current condition
and maintenance history. If, after the evaluation, the vehicle is determined to have had minimal
maintenance costs and staff believes the vehicle provides continued value to the City, the vehicle
will be maintained as part of the City's fleet and the replacement schedule will be modified.
Resolution No. 29 -15 authorizes the City Manager to dispose of certain vehicles and equipment
that are no longer in service. The motor vehicles and equipment which fleet has identified for
auction are detailed in the attached Exhibit.
Vehicles & Equipment
The following vehicles and Equipment are identified for auction:
#2445, #4364, #2942, #5076, #3303, #2432, #80808.
Upon approval of this resolution, bidding will open as soon as practicable and will remain open the
required minimum of two weeks. This information will be posted on the City of Dublin website,
along with a link to take customers directly to the auction website at www.GovDeals.com
Under the terms of the City's agreement with GovDeals, the City will pay a commission to
GovDeals of 7.5% of sale proceeds; however, the City will incur no cost unless the items are sold.
The GovDeals site is well -known among public entities and will provide a broad pool of prospective
buyers for City surplus items.
Recommendation
Staff recommends adoption of Resolution No. 29 -15 at the March 23, 2015 Council meeting.
EQUIPMENT NEEDING COUNCIL APPROVAL
YEAR
SERIAL NUMBER
MAKE & MODEL
ASSET #
DEPT.
MILEAGE
REASON FOR SELLING
2004
1GCEK14V24Z330882
CHEV. 1500
2445
STREETS
112,565
REPLACED BY 21556
2003
1GCHC24U73E269039
CHEV. 2500
4364
FORESTRY
74,077
REPLACED BY 41531
2000
1GBKC34F1YF417446
CHEV. 3500
2942
STREETS
41,098
ENGINE BAD
2000
1J4FF28S8YL257776
JEEP CHEROKEE
5076
FLEET
40,366
NO LONGER NEEDED
2003
1GCHK29U63E260263
CHEV. 2500
3303
ENG.
119,244
REPLACED BY 31552
2004
1FTNW211-64ED46331
FORD F250
2432
STREETS
120,971
NO LONGER NEEDED
2008
44001208
DAKOTA TURF
80808
PARKS
N/A
WILL BE REPLACED