HomeMy WebLinkAbout149-00 Ordinance RECORD OF ORDINANCES
Dayton LeKal Blank Co. Form No 30043
Ordinance No ..............1..49.-0.0................................. Passed
AN ORDINANCE ACCEPTING THE LOWEST AND BEST BID FOR THE
COFFMAN PARK POND RENOVATION PROJECT, AND DECLARING AN
EMERGENCY
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` WHEREAS, after advertising and receiving bids on November 16, 2000 for the Coffman
Park Pond Renovation Project, an approved 2000 expenditure, Council has determined that
the base bid submitted by Nadalin Company in the amount of $152,000.00 is the lowest and
best bid for the project.
NOW, THEREFORE, BE IT ORDAINED by the Council of the City of Dublin, State of
Ohio, of the elected members concurring:
Section 1. That the base bid submitted by Nadalin Company in the amount of $152,000.00
for the Coffinan Park Pond Renovation Project is hereby accepted.
Section 2. That the City Manager is hereby authorized to enter into a contract for the project
as listed above, and as specified within the bid proposal and the City's bid documents on file
in the Division of Grounds and Facilities.
Section 3. That this ordinance is necessary for the immediate preservation of the public
peace, health, safety or welfare, and for the further reason that it is desirable that the project
be completed during the optimal construction season. This ordinance shall therefore be
effective upon passage.
Passed this ~ day of , 2000.
Mayor -Presiding Officer
ATTEST:
Clerk of Council
{ hereby certify that copies of this Ordinance?Resolution were posted in the
City of Dublin in accordance waM Set,;on 731.25 of the Ohio Revised Code.
Cie of Cound{, Dublin, Ohio
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..CITY OF DliBLIN M e m o
Office of the City Manager
5200 Emerald Parkway -Dublin, Ohio 43017-1006
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Phone: 614-410-4400
Fax: 614-889-0740
To: Dublin City Council
From: Tim Hansley, City Manager
Re: Coffinan Park Pond Renovation
Date: November 16, 2000
Initiated by: Fred Hahn, Director of Grounds & Facilities
On November 16, 2000 bids were opened for the Coffinan Park Pond Renovation Project. This vas a
publicly advertised project that consists of a stone sitting wall, accent lighting, landscaping and connection
to existing pathways. Two bids were received with the lowest being in the amount of $152,000.00 from the
Nadalin Company. This bid was approximately 20% over the estimate of $126,995.00.
Following the bid opening, Staff reviewed the project estimate in an attempt to determine why the bids came
in high. During this evaluation, Staff discovered flaws in the preparation of the estimate.
First, the estimated costs of asphalt and concrete were below current market estimates. Based on recent
Dublin projects, this error accounts for approximately $8,000.00. Second, site electricity and lighting was
under estimated by approximately $3,600.00. Finally no allowances were given for basic general conditions,
including mobilization, temporary electric, bonds, insurance, construction fencing or site layout. This would
account for an additional $8,000.00. If we had properly accounted for these items, our estimate would have
come to approximately $146,595.00. This would have made the lowest bid approximately 4% over estimate.
I feel it is important to note that the Nadalin Company has done several projects for the City of Dublin and
we have found them to be a most capable, quality conscious contractor. Given the facts as stated, Staff is
recommending acceptance of The Nadalin Company's bid in the amount of $152,000.00.
Coffman Park Pond Renovation Memo Page 2
As a side note, Staff would like to emphasize that, although there was some initial concern about
recommending acceptance of a bid that came in more that 10% above the established estimate, the City,
under Section 37.01 of the Dublin codified Ordinances, is not precluded from doing so. When Chapter 37
("CONTRACTING AND COMPETITIVE BIDDING" -adopted 6-17-96) was drafted, legal Staff inserted
a "Home Rule" section (37.01) which exempts the City from an array of Ohio Revised Code sections.
Specifically, one of the O.R.C. sections from which the City has exempted itself is 153.12, which prohibits
political subdivisions from entering into competitively bid contracts if the bid price is in excess of 10%
above the estimate. Given that the City has indeed exempted itself from this state requirement by "Home
Rule Authority" and that the circumstances specific to this case support Staff's rationale for recommending
acceptance, Staff believes acceptance of the bid is justified.