HomeMy WebLinkAbout146-00 Ordinance n ~ -
RECORD OF ORDINANCES
Dayton Legal Blank Co Form No. 30043
Ordinance No ............................14600................... Passed
AN ORDINANCE TO ADOPT THE ANNUAL OPERATING BUDGET
FOR THE FISCAL YEAR ENDING DECEMBER 31, 2001 AND
DECLARING AN EMERGENCY
- WHEREAS, Section 8.02(a) of the Dublin City Charter requires the City Manager
to prepare and submit the annual budget to City Council; and
WHEREAS, City Council has received and reviewed the annual budget for 2001;
and
WHEREAS, the Administration has incorporated in the attached 2001 Operating
Budget all modifications as requested by City Council as a result of the budget
review workshops.
NOW, THEREFORE, BE IT ORDAINED, by the Council of the City of Dublin,
State of Ohio, of the elected members concurring that:
Section 1. The 2001 Annual Operating Budget attached as an Exhibit be, and hereby
is, approved.
Section 2. That this ordinance is declared to be an emergency necessary to protect
the health, safety and welfare of the residents of the City, and for the further reason
that the annual operating budget must be in effect by January 1, 2001. This
Ordinance shall be in effect on January 1, 2001.
.o. /
Passed this day of~~~ ~~C~' , 2000.
s~
Mayor -Presiding Officer
ATTEST:
L~
Clerk of Council
I hereby certify that copies of this Ordir.Qnce~Resofution were posted in tie
City of Du61in in accordance w:t'a~ S~er;'on~731.25 of the (1€uo Revised Code.
G:\DATA\FINANCE\Bud-2000\123-99.doc ~/~y/ ,
~G~, Clerk Council, D~hlin, Ohio
Office of the City Manager
5200 Emerald Parkway, Dublin, Ohio 43017-1006
Phone: 614-761-6500 ,Fax: 614-889-0740
Memo
CITY OF DUBLIN
To: Members of Dublin City Council
From: Timothy C. Hansley, City Manager,
Subject: Ordinance No. 146-00
Date: December 6, 2000
Initiated by: Marsha I. Grigsby, Director of Finance M~
Ordinance No. 146-00 provides for the adoption of the 2001 Operating Budget. As a result of the
budget review meetings, modifications as requested by City Council have been incorporated in the
budget document. In addition, Ordinance No. 154-00, the Annual Appropriations Ordinance, is
based on the attached 2001 Operating Budget.
The following items reflect the requested modifications and corrections to the Proposed 2001
Operating Budget:
General Fund
Office of the City Manager (page 6)
The description for accounts 2380 and 2812 have been expanded. Account 2380 provides funding
for printing related to the Volunteer Coordinator's position and the Budget Summary note has been
expanded to identify specific printing costs. Account 2812 identifies the City's participation with
the Innovation Groups' conference that will be held in Dublin next June.
Division of Community Relations (page 14)
Account 2440 provides funding for informational kiosks and the description was modified to reflect
that the kiosks will be computerized.
Division of Taxation (page 26)
Account 2330 was added to the Budget Summary notes to identify that the funding will be used to
make lease payments for a copier.
Division of Engineering (page 33)
The Personnel Data in the proposed budget incorrectly identified the Streetscape Specialist as a part-
time position. The Engineering Aide position is the permanent part-time position.
Division of Streets and Utilities
Vehicle Maintenance (page 58)
The Seasonal Auto Service Worker was eliminated in the proposed budget; however, $2,000 was
still reflected in the Account 2112 for Other Wages. The $2,000 has been removed from the budget.
Memorandum
December 6, 2000
Page Two
Division of Police (page 90 and 91)
The Budget Summary note for account 2351 was expanded. In reviewing this budget to provide
additional Budget Summary information, it was determined that $50,000 that was requested in
account 2390 should be moved to account 2351. The $50,000 is for a maintenance agreement for
the new radio system. Also, account 2351 reflects the addition of a maintenance agreement for the
radios and the consoles in the Communication Center that will become effective after the warranty
period expires in mid-year.
Division of Recreation Services
Pool (page 92)
There was discussion on the seasonal staffing reflected in the proposed budget and the accuracy of
the changes reflected from 2000 to 2001. The information reflected in the proposed budget was
accurate with the exception of a minor modification that has been requested by the Division since
the budget review meeting. The modification reflected in the attached budget document reflects 2.05
Seasonal Full-time Equivalent (BETE) positions instead of 2 SFTE positions. The adjustment does
not result in any change to the funding requested.
Division of Streets and Utilities
Sewer Maintenance (page 122)
Account 2860 has been deleted. The account was previously utilized to account for fines paid by
the City to the Ohio EPA.
During the budget review workshops there were also requests made for additional information:
¦ Salary survey information for City Council members was obtained from the Ohio Municipal
League and distributed at the November 13 budget review meeting.
~ The direct costs of the Volunteer Program as requested in the 2001 Operating Budget is $99,900.
This includes salaries, employee benefits, and operational costs. Of the total, $86,300 is
reflected in the Office of the City Manager's budget and $13,600 is reflected in the HoteUMotel
Tax Fund budget. The amount in the Hotel/Motel Tax Fund is for costs associated with the
Dublin Irish Festival.
¦ The direct costs of the Memorial Tournament as requested in the 2001 Operating Budget is
$126,590. This includes funds programmed in City Council's budget fora 26-badge package,
dinner and favors for the Chamber Board and the Dublin School Board, and a recognition dinner
and favors for the members of the City's various boards and commissions. The majority of the
funding, $95,200, is programmed in the Division of Community Relations budget and includes:
a hospitality tent, a badge package for 220, daily tickets, full color ad in the Memorial Magazine,
20 positions in the Nicklaus/Flick golf school, a designation as host of the 2001 Corporate Cup
Invitational, favors for guests of the hospitality tent, a breakfast for City employees, and
tournament people movers. The $126,590 also includes $20,485 in wages and related benefits
for shuttle drivers, dispatchers, police management and corporate tent workers.
Memorandum
• December 6, 2000
Page Three
¦ The costs associated with the additional staff in the Division of Human Resources and
Procurement total $182,094. This includes one-time capital costs of $16,000 and projected
salary and benefit costs for nine months. The full year costs in 2002 are projected to be $184,000.
Additional one-time costs for space renovation will also be incurred.
¦ A spreadsheet detailing the Budget and Actual numbers for legal expenditures for 1996 through
2001 is attached. As indicated in the budget document, General Legal Services are for general
services provided by the Director of Law and include Mayor's Court, general litigation, tax
" collection of delinquent income taxes and all other general services. Other Legal Services
include special legal services provided by the Director of Law and include right-of-way/easement
x acquisition, litigation involving appropriations cases, economic development projects, litigation
related to capital projects and other special litigation (i.e. Finkes). Other Professional Services
include services provided by firms other than the Director of Law. They include services
provided by the City's bond counsel for the issuance of debt, and services related to claims for
capital improvement projects.
As highlighted in the budget workshops, the 2001 budget requests were based on the following:
- General Legal Services $50,000/month
- Other Legal Services 20,800/month
- Other Professional Services
° HB 283 100,000
° Telecommunications 40,000
° Labor Issues 75,000
° Bond Counsel 30,000
° Economic development 40,000
° Special projects 40,000
° Other 50,000
The 2000 estimate is based on the following:
_ - General Legal Services through October totaled $485,782 and we projected that payments
in November and December would average $48,000 per month. I have attached a copy of the
slide from the budget workshop for reference.
- Other Legal Services through October totaled $330,426. We projected additional monthly
payments of $33,000 for November and December and specific payments of $25,000 for
payment of attorney fees in the Finkes case and $8,000 for the DCRC litigation.
- Other Professional Services through October totaled $480,647 and we projected that
payments in November and December would average $48,000 per month.
The 1999 actual expenditures are detailed on an attached spreadsheet. 1999 was the first year where
we had a significant increase in the legal expenditures. In 1998, the most significant area of
expenditure was for Other Legal Services which included approximately $200,000 related to
land/right-of-way easement acquisition. The increase for these expenditures reflect the aggressive
funding of roadway capital projects. I hope this information is helpful and provides sufficient detail
on legal expenditures.
If you need any additional information or have any questions, please do not hesitate to contact
Marsha.
Original Budget/Expenditures for Legal Services
For the Period 1996 through 2001
1996 1996 1997 1997 1998 1998
Account Budget Actual Budget Actual Budget Actual
2345 General Legal Services $360,000 $374,280 $384,000 $384,826 $420,000 $222,550
2346 Other Legal Services 120,000 162,649 120,000 257,555 200,000 309,326
2349 Other Professional Services 200,000 40,964 150,000 113,784 150,000 150,629
$680,000 $577,893 $654,000 $756,165 $770,000 $682,505
1999 1999 2000 2000 2001
Account Budget Actual Budget Estimate Budget
2345 General Legal Services $420,000 $450,504 $456,000 $580,000 $600,000
2346 Other Legal Services 200,000 297,538 240,000 429,000 250,000
2349 Other Professional Services 125,000 279,971 180,000 576,000 375,000
$745,000 $1,028,013 $876,000 $1,585,000 $1,225,000
Filename:\t\mig\0l budget\leg alservices
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Itemization of legal expenses -through December 31, 1999
101-0410-710.23-49
1 Labor negotiations & arbitrations $ 91,712.19
2 House Bi11283 66,027.62
3 Construction litigation -Recreation Center 38,178.07
a 4 Dublink 32,729.39
5 Bond Counsel 22,115.87
6 Cardinal Health TIF services 13,026.87
7 Gelpi property closing 4,140.00
8 Stormwater legal services 4,091.50
9 Construction litigation -Emerald Parkway bridge 3,997.41
10 Emerald Parkway -Cardinal South Campus property closing 418.78
11 Perimeter Pkwy TIF services 3,362.53
12 General miscellaneous 171.00
$ 279,971.23
101-0410-710.23-45
1 General Billing $ 319,408.52
2 Mayor's Court 78,097.64
3 General Litigation 24,657.86
4 Tax Collection 28,339.63
$ 450,503.65
101-0410-710.23-46
1 Litigation Appropriation $ 47,029.30
2 Land Acquisition 180,083.42
3 Special Projects 25,997.23
4 Riverside Dr 6,381.58
5 Dublin vs. Finkes 38,046.79
$ 297,538.32
Grand Total $1,028,013.20
CITY OF DUBLIN, OHIO
OPERATING BUDGET FOR 2001
TABLE OF CONTENTS
4 List of Officials i
Summary By Fund ............................................................................................................................ii
Revenue Comparisons iv
Revenue Comparisons -General Fund vi
Revenue Projections vii
Recap of 2001 Requests xiii
2001 Bond Payment Schedule xv
Financial Management Policies xvi
City Council Goals xviii
2001 OPERATING BUDGET
GENERAL FUND
City Council 1
Office of the City Manager 4
Department of Administrative Services
Division of Human Resources/Procurement 7
Division of Community Relations ...........................................................................................12
Division of Court Services ......................................................................................................15
Division of Information Technology .......................................................................................18
Department of Finance
Division of Accounting and Auditing .....................................................................................21
Division of Taxation ................................................................................................................24
Department of Development
Office of the Director of Development 27
Division of Planning 30
Division of Engineering 33
Division of Building Standards 36
Division of Economic Development 39
Department of Law .........................................................................................................................42
. Department of Service
Office of the Director of Service 45
Solid Waste Management ........................................................................................................48
Division of Grounds and Facilities
Grounds 51
Facilities 54
Division of Streets and Utilities
Vehicle & Equipment Maintenance 57
Miscellaneous Accounts 60
Transfers 65
SPECIAL REVENUE FUNDS
Street Maintenance and Repair Fund
Division of Streets and Utilities ...............................................................................................67
Division of Engineering ..........................................................................................................70
State Highway Improvement Fund
Division of Streets and Utilities 72
Division of Engineering ..........................................................................................................75
Cemetery Fund
Division of Grounds and Facilities ..........................................................................................77
SPECIAL REVENUE FUNDS (Continued)
Recreation Fund
Division of Recreation Service 80
Community Recreation Center 83
Community Recreation Center -Facilities 86
Safety Fund
Division of Police 89
Swimming Pool Fund
Division of Recreation Services 92
Permissive Tax Fund 95
Hotel/Motel Tax Fund
Division of Community Relations 98
Education and Enforcement Fund
Division of Police 101 r
Law Enforcement Trust Fund
Division of Police 103
Mayor's Court Computer Fund 105
DEBT SERVICE FUNDS
General Obligation Debt Service Fund 108
Special Assessment Debt Service Fund 108
CAPITAL PROJECTS FUNDS
Capital Improvement Tax Fund 110
Parkland Acquisition Fund 114
ENTERPRISE FUNDS
Water Fund
Division of Streets and Utilities 116
Division of Engineering 119
Sewer Fund
Division of Streets and Utilities 121
Division of Engineering 124
Merchandising Fund 126 .~,r
INTERNAL SERVICE FUNDS
Employee Benefits Self-Insurance Fund 129
Liability Self-Insurance Fund 131
Workers' Compensation Self-Insurance Fund 133
TRUST AND AGENCY FUNDS
Trust Fund
Drug Enforcement Fund 135
Agency Funds
Dublin Convention and Visitors Bureau Fund 135
Agency Fund 135
2001
OPERATING BUDGET
CITY OF DUBLIN, OHIO
COUNCIL
Charles W. Kranstuber, Mayor
Robert E.Adamek, Vice-Mayor
Cathy A. Boring
Marilee Chinnici-Zuercher
Thomas M. McCash
Gregory S. Peterson
John G. Reiner
Clerk of Council, Anne Clarke
City Manager -Timothy C. Hansley
Assistant City Manager/Director of Development -Frank A. Ciarochi
Director of Law -Stephen J. Smith
Director of Finance -Marsha I. Grigsby
Director of Human Resources/Procurement -David L. Harding
Assistant City Manager/ Director of Service -Dana L. McDaniel
Chief of Police -Robin D. Geis
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2001 BUDGET-CITY OF DUBLIN, OHIO
REVENUE COMPARISONS-ALL FUNDS ,,.r
1999 2000 2000 2001 ~b
Actual Budget Estimate Budget ...r~"
GENERAL FUND $42,767,501 $37,145,154 $40,803,096 $40,670,925
SPECIAL REVENUE FUNDS
Street Maintenance and Repair 1,955,561 2,575,800 2,459,870 2,735,260
State Highway Improvements 70,191 55,500 69,365 67,565
Cemetery 29,364 15,000 23,670 120,810
Recreation 3,170,239 4,604,000 3,677,165 5,271,450
Safety 5,317,813 6,053,800 5,811,703 6,653,888 ~
Swimming Pool 234,476 330,000 371,736 355,125
Permissive Tax 110,700 80,000 109,208 94,940
Hotel/Motel Tax 4,358,736 1,550,750 1,804,673 1,877,265 wl
Enforcement and Education 4,585 2,500 4,255 3,265
Law Enforcement Trust 4,144 800 18,183 1,085
Mandatory Drug Fine 87 0 60 60
Mayor's Court Computer 22,328 13,000 18,090 15,735
DEBT SERVICE FUNDS
General Obligation Bond Retirement 11,914,253 15,662,724 39,006,474 10,892,679
Special Assessment Bond Retirement 72,727 50,000 64,438 27,960
1992 Special Assessment Bond Retirement 124,844 119,000 127,950 114,125
CAPITAL PROJECTS FUNDS
CapitallmprovementsTax 18,414,837 22,929,000 23,695,837 21,866,104
Park Development 598,600 1,810,000 2,000,450 2,327,395
Community Recreatior? Center 853,572 0 67,965 0
Woerner-Temple TIF 371,584 0 20,024 14,500
Frantz Road Improvements 267,837 0 175,788 0
Ruscilli TIF 1,072 120,000 209,870 210,000
Pizzuti TIF 0 70,000 77,824 123,400
Applied Innovation TIF 160,798 160,000 141,590 30,000
Transportation Improvement 1,060,438 1,370,000 1,601,795 17,625
Thomas/Kohler TIF 2,920,173 363,000 2,575,257 553,500
Metatec TIF 203,628 195,544 361,336 54,500
McKitrickTlF 335,160 712,012 1,292,012 1,265,000
Public Works Commission 77,027 0 0 0
Safety Solutions TIF 46,001 46,000 48,990 12,895
Duke Realty Investment TIF 182,431 182,431 222,330 220,000
Perimeter Center TIF 224,915 215,229 566,421 560,000
Rings Road TIF 7,496,748 135,435 175,612 577,500
Scioto Bridge Construction 323,963 0 29,304 0
Radio System Improvements 850,659 0 0 0
Avery-Muirfield Interchange 2,517,178 6,000,000 5,157,825 1,410,572
Emerald Parkway Overpass 0 0 6,711,632 50,000
Perimeter West TIF 0 0 4,114,000 353,000
Upper Metro Place TIF 0 0 19,834 0
Rings/Frantz TIF 0 0 3,073,638 0
12/11/00
Filename:t:\per\mig\gpropriv\01 budget\revcomp2
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2001 BUDGET-CITY OF DUBLIN, OHIO
REVENUE COMPARISONS-ALL FUNDS
1999 2000 2000 2001
Actual Budget Estimate Budget
ENTERPRISE FUNDS
Water 2,006,688 1,496,340 1,982,500 1,486,720
Sewer 2,618,677 2,255,300 2,589,100 2,172,236
Merchandising 14,779 10,000 15,305 10,000
Upper Scioto West Branch Interceptor 0 500,000 0 0
INTERNAL SERVICE FUNDS
Employee Benefits Self-Insurance 2,289,750 1,607,500 2,121,110 2,088,000
r~ Liability Self Insurance Fund 35,437 0 0
Worker's Compensation 105,365 255,000 98,144 276,500
TRUST AND AGENCY FUNDS
Cemetery Perpetual Care 47,499 30,500 27,655 23,500
Convention and Visitors' Bureau 414,916 453,500 439,800 514,000
Other Agency 562,232 1,275,000 1,425,059 1,295,000
TOTALS 115,159,513 110,449,819 155,407,943 106,414,084
Less:
Transfers and advances (36 662 621) (30,849,248) (33,910,901) (29,232,265)
Sub-total 78,496,892 79,600,571 121,497,042 77,181,819
Debt Issuances/SIB and OWDA Loans (10 509 563) (16,743,000) (50,616,000) (5,007,822)
TOTAL REVENUE $67,987,329 $62,857,571 $70,881,042 $72,173,997
12/ 11 /00
Filename:t:\per\mig\gpropriv\01 budget\revcomp2
-v-
2001 BUDGET-CITY OF DUBLIN, OHIO
REVENUE COMPARISONS-GENERAL FUND
~..r?'`
1999 2000 2000 2001
Actual Budget Estimate Budget
TAXES
Property Taxes $1,129,604 $1,167,300 $1,265,801 $0
Income Taxes 30,362,787 31,437,720 33,094,100 35,740,000
INTERGOVERNMENTAL REVENUE 11
Homestead/Rollback 125,440 131,220 123,184 0
Personal Property Reimbursement 104 5,000 5,800 5,000
Local Government 1,090,128 1,074,500 1,228,000 1,230,100
Estate Taxes 222,426 25,000 292,000 25,000
Cigarette Taxes 800 700 770 800
Liquor and Beer Permits 32,533 25,000 43,000 30,000
CHARGES FOR SERVICES
Grants-State 12,365 0 0 0
General Fees and Charges 12,395 2,000 1,000 1,500
Sale of Fuel 0 175,000 120,000 310,000
FINES,LICENSES AND PERMITS
Fines and Forfeitures 260,131 204,000 230,000 205,000
Licenses and Permits 1,980,881 1,110,050 1,409,559 1,372,525
OTHER REVENUES
Interest Income 850,423 554,500 778,000 495,000
Other 275,435 123,500 193,900 138,000
NONOPERATING REVENUE
Transfers/Advances 6,412,049 1,109,664 2,017,982 1,118,000
TOTAL GENERAL FUND REVENUE $42,767,501 $37,145,154 $40,803,096 $40,670,925
12/11 /00
Filename:t:\perlmig\gpropriv\01 budget\revcomp
-vi-
~
2001 OPERATING BUDGET -CITY OF DUBLIN
REVEi~'UE PROJECTIONS FOR 2001
Projecting revenues is an important element in the preparation of an operating budget. The
City's Annual Budget Calendar reflects that the projection of revenues is completed prior
to receiving budget requests. Revenue projections and their level of growth should be used
to evaluate the level of growth allowed for operating expenditures. As stated in our Capital
Improvements Program (CIP), both City Council and the Administration recognize that
controlling the rate of growth on the expenditure side will provide additional funding for
capital improvements.
As part of the Administration's budget philosophy, as reflected in the Financial Management
Policies section of the budget document, we will continue to estimate annual revenues by
a conservative, objective, and analytical process. It is better to underestimate revenues
which result in an increase in our fund balances than to overestimate and have a shortfall.
Our goal is to make reasonable revenue projections, especially for our key revenues such
as income taxes; property taxes; intergovernmental revenues; and charges for services.
The following information provides projections for the major revenue sources of the City
for 2001. The information provides actual information for 1998 and 1999, estimates for
2000, and projections for 2001, 2002, and 2003.
GENERAL FUND
Property Taxes
1998 $1,078,394
1999 1,129,604
2000 1,265,801
* 2001 -0-
2002 -0-
2003 -0-
* In the past, the City's inside millage was allocated to the General Fund (1.17 mills),
the Safety Fund (.50 mills), and the General Obligation Debt Service Fund (.OS
mills). Beginning in 2001, the City's inside millage will be allocated 100% to the
Parkland Acquisition Fund resulting in no property tax revenue being credited to
the General Fund. The reallocation will address a City council goal to identify a
revenue source for the purpose of acquiring park land, open space, and recreational
facility sites. This will provide for the preservation of land and a mechanism to
manage growth.
The Safety Fund and General Obligation Debt Service Fund will continue to receive their
designated outside millage revenues.
-vii-
2001 OPERATING BUDGET -CITY OF DUBLIN
Income Taxes (General Fund only,
1998 $25,760,206
1999 30,361,529
2000 33,094,100
2001 35,740,000
2002 3 8,241,800
2003 40,153,890
The actual revenue and projections reflect 75% of the total income taxes collected. The
remaining 25% is reflected in the Capital Improvements Tax Fund and by Ordinance can
only be used for capital improvements.
As we are all aware, income tax revenues are our largest revenue source. In 1999 income
tax revenues comprised 83.7% of our General Fund operating revenues and 65.1 % of all
operating revenues. Because of the importance of our income tax collections, we monitor
income tax collections almost on a daily basis.
Our 2000 income tax revenues are estimated to increase 9% over 1999 collections. This
estimate is based on collections through September. In making current year estimates, we
have relied on the Income Tax Receipt Summary Report, a report that compares the current
year collections by type to last year's collections by type, and an in-house spreadsheet
indicating total collections by month, percentage of increase/decrease and each month's
collection as a percentage of total collection for past years. Through September, income tax
revenues were up approximately 9.1
The 2001, 2002, and 2003 projections are consistent with our projections made earlier this
year when we were preparing our 2001-2005 CII'. In reviewing the appropriateness of these
projections, we have reviewed current year collections by type. In light of the recent
commercial growth, it may appear our estimates for 2001, 2002 and 2003 are conservative;
however, these projections are also used to determine our debt capacity and over estimating ~
could result in negative long-term consequences. As we have in the past, excess revenues
will be subsequently used to fund capital projects.
We recognize the next few years should be "good years" in terms of income tax revenue
collections. The City has aggressively pursued high-end commercial development which
has resulted in several major corporate expansions and several corporate relocations to
Dublin. In conjunction with our existing tax base, we are hopeful that our revenue
projections are low and unanticipated revenue will be available for subsequent
programming.
Our projections reflect an 8% growth rate for 2001, a 7% growth rate for 2002, and a 5%
growth rate in the year 2003. Since 1990, the City has experienced double-digit growth in
its income tax revenue, with the exception of 1993 and 1994 when the rates of growth were
9.7% and 9.8%, respectively.
-viii-
- - r~ reAnn
2001 OPERATING BUDGET -CITY OF DUBLIN
Intergovernmental Revenues
There are several different revenues that comprise intergovernmental revenues in the
General Fund. The two most significant revenues are local government and estate taxes.
Local Government
1998 $ 1,066,027
1999 1,090,128
2000 1,228,000
2001 1,230,100
2002 1,200,000
2003 1,200,000
Local government is the State of Ohio's revenue sharing program, whereby local
governmental entities share a portion of the State's sales tax, income tax, corporate franchise
tax, and public utility excise tax. A portion of the funds are distributed directly from the
State of Ohio to the City and a portion of the funds are distributed to the counties who, in
turn, distribute to local governmental entities.
The 2001 projection reflects a slight increase in this funding source. This projection is
based on a confirmation of the 2001 distribution from Franklin County. 2002 and 2003
assume no increase because this program is one of the first programs the State has targeted
if budget reductions are necessary.
Estate Taxes
1998 $379,533
1999 222,426
2000 292,000
2001 25,000
2002 25,000
2003 25,000
This is a very volatile revenue source. This revenue could become a more significant
revenue source in the future as the City's population ages. Recent changes in State law will
negatively impact this revenue source. The amount exempt from taxation will begin
increasing in 2001. This is a revenue that is unpredictable and for this reason we will
continue to be very conservative in our projection.
-ix-
2001 OPERATING BUDGET -CITY OF DUBLIN
Licenses and Permits
Various licenses and permits are issued by the City with the vast majority of which are
related to development and building activity with the City.
1998 $1,656,207
1999 1,732,288
2000 1,180,559
2001 1,097,025 ~
2002 1,000,000
2003 1,025,000
r
The City has adopted a fee structure based on the cost of providing services. The intent of
this method is to identify the benefactor of a service that is not a general public service and
charge them a user fee based on the cost to provide the service. The total revenue collected
for development and building activity fees is dependent upon the economy and can fluctuate
significantly from year to year.
SPECIAL REVENUE FUNDS
Motor Vehicle License Taxes and Gasoline Taxes
1998 $850,689
1999 854,503 r
2000 849,115
2001 849,115
2002 850,000
2003 850,000
These revenues can only be used for the repair and maintenance of streets and state
highways and are based on the number of motor vehicle license registrations. The City
receives 34% of the motor vehicle registration fees charged for vehicles registered in one
of our taxing districts. The gasoline taxes received by the City are based on the number of
vehicles registered in our taxing districts and the amount of state assessed gasoline taxes
collected. Due to errors in distribution by the Ohio Bureau of Motor Vehicles, these
revenues fluctuate based on the results of motor vehicle registration audits performed by
local jurisdictions.
-x-
2001 OPERATING BUDGET -CITY OF DUBLIN
Recreation Fees
In 1996, the Dublin Community Recreation Center (DCRC) was opened. When the rate
structure was established for the CRC, the intent was that operating costs would be
significantly covered by user fees collected. The rates established for other recreational
programming are based on a goal of 50% cost recovery.
DCRC Total
On1y Recreation
1998 $1,716,892 $2,178,787
1999 1,850,161 2,324,789
2000 2,109,675 2,643,565
2001 1,998,000 2,498,000
The revenues established for recreational programming have continued to recover at
approximately 50% of the cost. The operating costs of the DCRC continued to increase in
2000 as a result of the completion and opening of Phase II. Phase I continued to
substantially recover operating costs. We will evaluate the need to modify the DCRC
budget to clearly distinguish Phase I operating from Phase II costs.
Hotel/Motel Taxes
1998 $1,024,442
1999 1,244,749
2000 1,319,400
2001 1,543,300
2002 ~ 1,621,400
2003 1,653,800
These amounts reflect 75% of the total hotel/motel taxes collected. The remaining 25% is
recorded in the Dublin Convention and Visitor's Bureau Fund and distributed to the Bureau
on a monthly basis.
The City, the Convention and Visitor's Bureau, and administrators from the local hotels
have worked to identify "slow times" as far as hotel vacancies and have tried to schedule
events to maximize occupancy rates. They have worked with event organizers to coordinate
schedules and promote events that result in overnight stays in the City.
The 2001 projection assumes the Embassy Suites and the Hilton Garden will be on-line for
the full year. Due to the increase in the number of hotel rooms in the City, the occupancy
rate assumed will be reduced. The Hawthorne Suites is projected to be on-line in 2002.
-xi-
2001 OPERATING BUDGET -CITY OF DUBLIN
ENTERPRISE FUNDS
Water and Sewer Surcharges
1998 $1,861,606
1999 1,585,676
2000 2,245,000
2001 1,929,456
2002 1,968,045
2003 2,007,405
The user fees provide the funding for ongoing maintenance of the water and sewer systems.
User fees have not been increased since 1996. The decrease reflected for 1999 and the
significant increase reflected in 2000 are the result of delayed distributions from the City
of Columbus. The revenue projections for 2001-2003 are based on the current rate and a
projected growth in users.
Water and Sewer Tap Fees (Capacity Charges)
1998 $2,838,776
1999 1,877,613
2000 1,352,000
2001 1,007,500
2002 1,007,500
2003 967,500
We have experienced a much higher rate of revenue growth from capacity charges because
of higher than expected growth in residential taps issued and the recent extraordinary
commercial growth. We do not expect this rate of growth to continue. The estimates
reflected assume the issuance of 325 taps in 2001and 2002 and 300 in 2003. The capacity
charge revenues also include 50% of the City of Columbus' charge assessed in 1998, 25%
in 1999, and 10% in 2000. Effective January 1, 2001, we will no longer retain any of the
capacity charge assessed by the City of Columbus. In 1998 the City retained $448,018
from these fees, 1999 we retained $160,714, and we estimate the 2000 figure to be $52,000,
The Administration has made tentative projections for revenues and expenses in the Water
and Sewer Funds through 2014 and 2017, respectively. The projections are revised
annually. The completion of the Community Plan update and the information that will be
made available from the geographic information system (GIS) being refined by the
Department of Development will provide information on the availability of developable
land, the type of development and the infrastructure needs based on the anticipated
development.
-xii-
2001 BUDGET-CITY OF DUBLIN, OHIO
RECAP OF 2001 REQUESTS
Total Budget Total Budget Total
Fund/Department/Division Budget By Fund By Fund Type Total
GENERAL FUND
City Council/Boards & Commissions $484,100
Office of the City Manager 548,300
Administrative Services
Human Resources 863,700
Procurement 365,850
Community Relations 936,300
Court Services 397,900
Information Technology 1,770,700
Department of Finance
Division of Accounting & Auditing 896,900
Division of Taxation 1,997,300
Department of Development
Office of Director of Development 437,200
Division of Planning 1,590,000
Division of Engineering 2,181,800
Division of Building Standards 1,127,700
Division of Economic Development 278,700
Department of Law 1,225,000
Department of Service
Office of Director of Service 320,700
Solid Waste Management 1,366,400
Grounds 3,555,600
Facilities 1,338,750
Vehicle & Equipment Maintenance 1,536,950
Miscellaneous Accounts
Office of the City Manager 917,400
Division of Accounting & Auditing 243,500
Division of Engineering 300,000
Transfers/Advances 22,303,800
$46,984,550 $46,984,550
SPECIAL REVENUE FUNDS
Street Maintenance and Repair
Division of Streets & Utilities 2,834,500
Division of Engineering 135,100
2,969,600
State Highway Improvements
Division of Streets & Utilities 68,300
Division of Engineering 38,000
106,300
Cemetery
Division of Grounds 8 Facilities 126,150
126,150
Recreation
Division of Recreation Services-Recreation 1,460,200
Division of Recreation Services-CRC 3,034,500
Division of Grounds & Facilities-CRC 966,600
5,461,300
Safety/Police
Division of Police 6,742,700
6,742,700
Swimming Pool
Division of Recreation Services 515,200
515,200
12/11/00
Filename:t:\per\mig\gpropriv\01 budget\regrecap (Continued)
-xiii-
2001 BUDGET-CITY OF DUBLIN, OHIO
RECAP OF 2001 REQUESTS
Total Budget Total Budget Total
Fund/Department/Division Budget By Fund By Fund Type Total
SPECIAL REVENUE FUNDS (Continued)
Permissive Tax p
0
Hotel/Motel
Special Events 1,348,100
Taxation 888,000
2,236,100
Education and Enforcement
Division of Police 3,000
3,000
Law Enforcement Trust
Division of Police 5,000
5,000
Mayor's Court Computer
Mayor's Court 17,950
17,950
18,183,300
DEBT SERVICE FUNDS
General Bond Retirement 10,880,800
Special Assessment Bond Retirement 30,300
1992 Special Assessment Bond Retirement 120,300
11,031,400
CAPITAL PROJECTS FUNDS
Capital Improvements Tax 26,384,500
Parkland Acquisition 2,205,000
28,589,500
ENTERPRISE FUNDS
Water Fund
Division of Streets & Utilities 291,700
Division of Engineering 708,300
Division of Accounting and Auditing 393,000
1,393,000
Sewer Fund
Division of Streets & Utilities 1,214,500
Division of Engineering 984,900 '
Division of Accounting and Auditing 1,477,330 ~
3,676,730
Merchandising 12,000
5,081,730 •..rj
INTERNAL SERVICE FUNDS
Employee Benefits Self-Insurance 2,292,800
Workers' Comp. Self-Insurance 320,800
2,613,600
TRUST AND AGENGY FUNDS
Agency (Reimbursements & Bonds) 796,000
Income Tax Revenue Sharing Fund 575,000
Convention & Visitors' Bureau 515,000
1,886,000
$114,370,080
RECAP:
Total Amount Budgeted $114,370,080
Project funds carried forward 4,519,337
Less:
Transfers (29,232,265)
Total Expenditures $89,657,152
12/11 /00
Filename:t:\per\mig\gpropriv101hudget\regrecap -xiv-
- ~ _ mtrranm
2001 OPERATING BUDGET-CITY OF DUBLIN
DEBT PAYMENT SCHEDULE
2001
Date
Of Interest Ord. Res. Original O/S Principal Interest
Issue Rate No. No. Amount Principal Payment P:nment
Unvoted Bonds (G.OJ ~ $30,Opp $5.000 $'_,3'_5.00
#I Sewer 11-01-75 7.75% 51-75 41-75 $-~•~0 45.000 11.643.75
1 Water Tower Construction OS-Ol-83 8.625% 16-83 09-83 859,000 135,000
OS-01-83 8.625% 18-83 09-83 575.000 90.000 30,000 7.76'_.50
I Post Road Waterline
1 Frantz/PosV33 OS-01-83 8.6259'0 17-83 09-83 545,000 80,000 30.000 6.900.
1 Glick Road Improvement 11-01-85 8.87596 62-85 28-85 200.000 60.000 10.000 5.325.00
30,000 15.975.W
1 Frantz Road Blvd. 11-0]-85 8.875% 60-85 27-85 5~•~ Ig0, ~ 20.000 10.650.00
Avery Road Waterline 11-01-85 8.875% 61-85 26-85 383.000 240,000 40.000 21,300.00
1 Municipal Building Expansion 11-O1-85 8.8750.6 59-85 25-85 800.000
1 Water TowerConstnrction 12-01-90 4.15% 113-90 N/A 2,200.000 1.331.879 131.56_ 56.927.86
76.5,688 71.956 30.131 7H
1 Swimming Pool Conswction 12-O1-90 4.15°ro 114-90 N/A L_00.000
1 WaterSystemlmprovements 12-01-90 4.15' 112-90 N/A 1.550.000 I.00>.G13 93.316 39.901.10
3'8.770 3U.ii9G 13.071.113
I Frantz Road lmprovemen[s 12-01-90 4.15% 116-90 N/A 355.000 -
I Service Complex l2-O1-90 4.15°k I IS-90 N/A 2.400,OW 1.561.657 146.758 62.087.38
1 Sanitary Sewer Improvements 12-O1-90 4.150k 117-90 N/A 1.800,OW 1.133391 lOG.511 35.000.7=
ya.
2Rings/B]azerWaterTower 10-15-93 6.14°,6 94-94 N/A 4.1W,000 3.285.000 160.000 '_02.3=7.50
Rings/Blazer Water Tower(TIF) IO-15-94 5.34% 93-94 N/A 40.000 10.000 10.000 665.00
3 Upper Scioto West Branch 01-01-99 4.3596 N/A 01-95 19,716.7]7 18,064.319 711.481 7G~.85o.~~
1 Avery-Muir{ield Interchange 09-01-99 5.17% 84-99 N/A 8,316.788 8.316.788 0
Rings Road lmprovements(TIF) 12-O1-00 5.22% 139-00 N/A 3,535.000 3.535.000 90.000 300.500.00
12-01-00 5.22% 136-00 N/A 1,360,000 1.360.000 35.000 79,500.00
4 Ans Facility Acquisition
4 Arts Facility Renovation 12-O1-00 5?2% 143-00 N/A 755,000 755,000 '0.000 31.100.00
12-01-00 5.23°k 140-00 N/A 3.940.000 3.940.000 105.000 '_30.000.00
Perimeter Drive Extension(TIF)
Emerald Parkway-Phase 7A(TIF) 12-O1-00 5.32% 137-00 N/A 2,020.000 2.020.000 55.000 117.900.00
48,446,205 1,98L181 1,970.'_19_'8
Unvoted Special Assessment Bonds
Phase II Sewer 07-O1-81 10.8759E 32-81 32-81 400.000 30.000 20.000 3.Ii5.00
Shier-Rings Waterline 09-01-87 7.375%a 82-87 96-87 95,623 35A00 5.000 2.581.'_5
Dubhn Village Center Lighting ]O-O1-92 5.51'Y0 107.92 46-90 165,000 85.000 10.000 1.8',5.00
140.000 35.000 9.631.'_5
Voted Bonds (G.OJ
#1 Sewer (OS-07-68) 12-01-74 7.12596 52-74 29-74 100,000 15,000 3,000 L0G8.75
#2 Sewer (11-02-76) 07-01-79 6.50% 56-79 34A-79 225,000 75,000 10.000 4.875.00
1 Coffrr[an Road Extension 12-01-90 4.14% 118-90 N!A 315,000 216,334 20,788 8.784.48
I MunicipalFacihty(Land) 12-01-90 4.1496 119-90 N/A 890,000 576.891 55.435 23,4'_5.26
1 N.E. Quadrant Parkland 12-01-90 4.1496 120-90 N/A 1,225,000 767,775 73,777 31,176.26
10-01-92 4.2396 108-92 N/A 4,100,000 2,860,000 235,OW 124.120.00
I Dublin Justice Center 9,61'.50
Duke Realty TIF 10-15-94 53496 91-94 N/A 780,000 145,000 135,000 -
l Cornmuni[y Recreation Center 02-01-96 4.539'0 123-95 N/A 6,615,000 4.815.000 430.000 219.060.00
Metatec TIF 02-O1-96 4.2796 124-95 N/A 690,000 410.000 60.000 17,890.00
I Recreation Center expansion ]0-15-98 4.6696 98-98 N/A 3,998.000 3.723.000 140.000 IG8.T-3.00
I Emerald Parkway Bridge 10-IS-98 4.6296 97-98 N/A 7,518.000 6,968.000 290.000 315.147.00
I Radio System improvements 10-15-98 3.82°6 101-98 N/A 1,011,000 636.000 305.000 '_'_.855.00
Emerald Parkway-Phase 1(TIF) 10-15-98 4.0196 96-98 N!A 1.403.000 1.128,000 135.000 35A37S0
Emerald Parkway-Phase 2(TIF) 10-IS-98 4.56% 96-98 N/A 7,874,000 7.704.000 375.000 336.333.00
3'_7.000.00
1 Wcemer-Temple Road 12-01-00 5.2096 141-00 N/A 5,555,000 5,555,000 165.000
1 Emerald Parkway Overpass-Phase 7 12-O1-00 5.2096 142-00 N/A 6,565,000 6,565,000 195.000 380.000 W
1 Coffman Park Exparrsion 12-01-00 5.20'?0 138-00 N/A 3,135,000 3,135.000 85.000 183.000.00
45,285,000 '_'.643,000 _.228.'_38.75
Voted Special Assessment Bonds
#1 Sewer (OS-07-74) 04-15-78 5_'S°k 19-78 09-78 652,095 0 0 0.00
TullerRoad 10-15-94 6.14% 90-94 N/A 1,185,000 980.000 45.000 60.380.00
980,000 45,000 60.380.00
$94,851,205 $4.704.481 $1.368.469_'8
Total Debt Payments
]?/11/00
1-Supported by incarte tax revenue.
2-Supported by Water Fund revenues.
3-Supported by Sewer Fund revenues.
4-Supported by HoteUMotel Tax Fund revenues.
-xv-
CITY OF DUBLIN, OHIO
2001 PROPOSED OPERATING BUDGET
FINANCIAL MANAGEMENT POLICIES
OPERATING BUDGET POLICIES
• The City will pay for all current expenditures with current revenues and fund
balances. The City will avoid budgetary procedures that balance current
expenditures at the expense of future years, such as postponing expenditures,
underestimating expenditures, overestimating revenues, or utilizing short-term
borrowing to balance the budget.
• The budget will provide for adequate maintenance and repair of capital assets and
for their orderly replacement.
• The City will protect against catastrophic losses through a combination of insurance
and self-insurance funded programs.
• The City will maintain a budgetary control system to help it adhere to the budget.
• The City administration will prepare and distribute monthly reports of revenues and
expenditures.
RESERVE POLICIES
• The City will appropriate $175,000 to a contingency account in the General Fund
to provide for non-recurring and unanticipated expenditures.
• In 2001, the City will maintain 10% of the estimated revenues in the General Fund ~
as reserves to address unforeseen contingencies or to be able to take advantage of
opportunities that may arise.
CAPITAL IMPROVEMENT PROGRAM POLICIES
• The City will develop afive-year Capital Improvements Program on an annual
basis.
• The City will enact an annual capital improvement budget based on the multi-year
Capital Improvements Program.
• The City will coordinate development of the capital improvement budget with
development of the operating budget.
FinMgt -XVi-
_ nn~intnn~~n
DEBT MANAGEMENT POLICIES
• The City will confine long-term borrowing to capital improvement projects.
• When the City finances capital projects by issuing debt, it will repay the debt within
a period not to exceed the expected useful life of the project.
• The City will evaluate issuing debt and pay-as-you-go financing to maintain
flexibility for the future.
• The City will continually seek to maintain and improve our current bond rating to
minimize borrowing costs and to ensure that access to credit is preserved.
• The City will follow a policy of full disclosure on financial reports and official
statements.
REVENUE POLICIES
• The City will estimate its annual revenues by a conservative, objective, and
analytical process.
• Non-recurring revenues will be used only to fund non-recurring expenditures.
• The City will encourage a diversified and stable local economy to avoid excessive
reliance on any one industry or business for income tax revenues.
• The City will update the Cost Control Study on an annual basis to calculate the
costs of providing services and consider such information when establishing user
charges.
PURCHASING POLICIES
• Purchases will be made in accordance with federal, state, and municipal
requirements.
• Purchases will be made in an impartial, economical, competitive, and efficient
manner.
• Purchases will be made from the lowest priced and most responsive vendor.
Qualitative factors such as vendor reputation and financial condition will be
considered, as well as price.
-xvii-
City of Dublin
Council Goals 1990 - 2000
To assist the City Manager in the implementation of Council established goals, all City Departments
and Divisions are charged with placing Council goals as an operational priority. Although not
always reflected as specific budget items in the operating and/or capital improvement budgets, the ~
daily functions and activities of all Departments and Divisions are closely linked to these goals, and,
as such, are important to highlight as part of the overall budget document.
The following is a recap of Council goals adopted for 1990 through 2001, listed under the
Department(s) or Division(s) involved with the implementation of each goal. Due to the fact that
many of the goals involve the participation of several functional areas within the City, many are
repeated under each Department/Division heading. Additionally, certain Divisions are not listed
below because they are not extensively involved with the cited goals. It is important to note,
however, that all Departments and Divisions are responsible for providing any assistance needed by .r
the City Manager or any other Staff members in the achievement of these goals.
Division of Planning
Please note that a majority of the Council goals listed as priorities within the Division of Planning
will be accomplished through the implementation of the Community Plan adopted by Council in
November, 1997.
01-1 Continue with the creation of an overlay plan for the Southwest area to include
development standards that can be implemented Citywide.
01-3 Provide for ways to link the community and promote citizen involvement.
01-5 Continue investments in Historic Dublin.
01-6 Enhance the City's "sense of place" through the establishment of a town center as
defined in the Community Plan.
00-1 Address Boundary Issues
00-2 Establish policies to deal with the preservation of green space, open space, forests and
river corridors.
00-3 Set policies to improve the quality of development
00-4 Establish a required open space dedication for large-scale commercial developments.
99-1 Implementation of the Community Plan
99-2 Southwest Area
99-3 Revision of the Zoning Code
99-6 Future City Hall Site
97-1 Continue parkland development.
97-3 Revitalizing Old Dublin.
97-4 Town Center.
97-6 Finish bikeway system.
97-7 Municipal facilities (study of needs).
95-1 Continue to acquire land to accomplish community development objectives.
95-2 Accelerate the planning, funding and construction of key traffic capacity
improvements.
95-4 Identify priorities and develop a timeline for major additions to the bikeway
system.
95-5 Develop and adopt a strategy to ensure the preservation of open space, park and
historic resources.
93-1 Plan and budget for obtaining sufficient land for parks and for developing active
parks.
- xviii -
Division of Planning
~C'ontinuedl
93-2 To continue to upgrade the Old Dublin infrastructure with input from the Old Dublin
Association and the residents.
93-3 To identify natural resources in the City and preserve the same for the future by
using public dollars.
93-4 Revise Dublin subdivision regulations.
93-5 Develop a comprehensive storm water management program and policies for the
City
92-5 Continue to monitor the need for additional space and facilities to support existing
City programs and operations.
92-13 Update Community Plan.
91-3 Continue to plan and implement programs to more effectively communicate with
~,u~ builders, developers, realtors and local employers.
91-8 Preserve and improve Old Dublin, pursuant to the Old Dublin Plan, where feasible
and in cooperation with the area residents and businesses.
90-9 To plan and construct a community cultural center for Dublin.
90-10 To make a final determination of City building needs and location, to include a
community center, police station and City Hall.
90-11 To plan and implement Bridge Street beautification.
90-12 To obtain community input regarding the Old Dublin Plan and report feasibility to
Council.
Division of Engineering
01-1 Continue with the creation of an overlay plan for the Southwest area to include
development standards that can be implemented Citywide.
01-3 Provide for ways to link the community and promote citizen involvement.
01-5 Continue investments in Historic Dublin.
01-6 Enhance the City's "sense of place" through the establishment of a town center as
defined in the Community Plan.
99-1 Implementation of the Community Plan.
97-6 Finish bikeway system.
95-2 Accelerate the planning, funding and construction of key traffic capacity
improvements.
- 95-4 Identify priorities and develop a timeline for major additions to the bikeway
system.
95-7 Continue to work in cooperation with the City of Columbus to complete
construction of the West Branch Sewer in a timely manner.
93-5 Develop a comprehensive storm water management program and policies for the
City.
92-4 Develop a system to monitor infrastructure operations and/or maintenance costs with
a greater emphasis placed on preventative maintenance and the cost of replacement
systems.
92-3 Develop strategies for the management of both wastewater and storm water and
for the development of new water resources.
91-3 Continue to plan and implement programs to more effectively communicate with
builders, developers, realtors and local employers.
91-2 Provide for the long-term water and sewage disposal needs of the City of Dublin.
90-1 To make Dublin business districts and neighborhoods pedestrian friendly.
90-4 To develop and implement a master plan to maintain and update road maintenance.
90-7 To complete the bikeway system within ten years.
-1XX
Division of Building
99-3 Revision of the Zoning Code
95-6 Construct, equip, staff and program a community recreation center as contemplated
by the Community and by City Council,~within the established budget and time
frame.
91-3 Continue to plan and implement programs to more effectively communicate with
builders, developers, realtors and local employers.
Department of Development (Economic Development)
97-2 Continue aggressive funding of traffic infrastructure in the Capital Improvements ~
Budget.
97-3 Revitalizing Old Dublin. ar
97-5 Conference Center.
95-3 Develop and adopt a strategy to assure that the City has sufficient economic resources
to keep tax burden moderate and the quality of services high.
92-11 Develop an Economic Development Plan.
91-3 Continue to plan and implement programs to more effectively communicate with
builders, developers, realtors and local employers.
Division of Community Relations
01-3 Provide for ways to link the community and promote citizen involvement.
97-3 Revitalizing Old Dublin.
97-9 Relationship Strategy (Council).
97-10 Review communications function (Council).
93-8 Continue to seek innovative uses of the hotel/motel tax and other funds to support ;
cultural and sports activities that are beneficial for our residents and that attract
visitors to our community.
91-3 Continue to plan and implement programs to more effectively communicate with
builders, developers, realtors and local employers.
91-6 Plan and implement a program that increases public awareness of the general high
quality of life in Dublin, Dublin's many amenities and the high quality of City
services provided to Dublin residents and businesses.
90-14 To provide opportunities for positive reinforcement of administrative staff on a
periodic basis.
Department of Finance .
01-2 Continue an aggressive program of parkland acquisition.
01-4 Identify and implement methods to purchase and/or preserve undeveloped land for
various public purposes.
01-5 Continue investments in Historic Dublin.
99-6 Future City Hall site.
97-2 Continue aggressive funding of traffic infrastructure in the Capital Improvement
Budget.
95-3 Develop and adopt a strategy to assure that the City has sufficient economic resources
to keep tax burden moderate and the quality of services high.
93-1 Plan and budget for obtaining sufficient land for parks and for developing active
parks.
93-8 Continue to seek innovative uses of the hotel/motel tax and other funds to support
cultural and sports activities that are beneficial to our residents and that attract
visitors to our community.
-xx
Y
92-2 Modify the budgeting process to include performance standards.
91-4 Formulate and formally establish an on-going five-year Capital Improvements
Programming process.
90-5 To maintain and update afive-year capital improvements program, incorporating the
bikeway system and long-range recreational land acquisitions plans as well as other
capital improvements.
Department of Service
99-5 Community partnership/site sharing.
95-9 Evaluate, develop and adopt performance standards for all City services. (Department
of Service to serve as the initial Department to implement this goal.)
92-2 Modify the budgeting process to include performance standards.
90-8 Develop a solid waste management plan.
Division of Streets and Utilities
95-9 Evaluate, develop and adopt performance standards for all City services.
92-4 Develop a system to monitor infrastructure operations and/or maintenance costs with
a greater emphasis placed on preventative maintenance and the costs of replacement
systems.
90-4 To develop and implement a master plan to maintain and update road maintenance.
Division of Grounds and Facilities
01-2 Continue an aggressive program of parkland acquisition.
01-5 Continue investments in Historic Dublin.
00-2 Establish policies to deal with the preservation of green space, open space, forests and
river corridors.
99-5 Community partnerships/site sharing.
97-1 Continue parkland development.
97-6 Finish bikeway system.
95-4 Identify priorities and develop a timeline for major additions to the bikeway system.
95-5 Develop and adopt a strategy to ensure the preservation of open space, park and
historic resources.
95-9 Evaluate, develop and adopt performance standards for all City services.
93-1 Plan and budget for obtaining sufficient land for parks and for developing active
parks.
93-3 To identify natural resources in the City and preserve the same for the future by using
public dollars.
92-4 Develop a system to monitor infrastructure operations and/or maintenance costs with
a greater emphasis placed on preventative maintenance and the costs of replacement
systems.
90-7 To complete the bikeway system within ten years.
Division of Recreation Services
01-3 Provide for ways to link the community and promote citizen involvement.
99-5 Community partnerships/site sharing.
97-1 Continue parkland development.
97-6 Finish bikeway system.
95-4 Identify priorities and develop a timeline for major additions to the bikeway system.
95-5 Develop and adopt a strategy to ensure the preservation of open space, park and
historic resources.
-XXl-
95-6 Construct, equip, staff and program a community recreation center as contemplated
by the Community and by City Council, within the established budget and time
frame.
95-9 Evaluate, develop and adopt performance standards for all City services.
93-3 To identify natural resources in the City and preserve the same for the future by using
public dollars.
90-7 To complete the bikeway within ten years.
i
..r
-xxii-
2001
Operating Budget
General Fund
City Council
CITY OF DUBLIN
DEPARTMENT/DIVISIONBUREAU: City Council
STATEMENT OF FUNCTIONS:
The legislative powers of the City, as provided by the Revised Charter of the Cit}~ of Dublin and t e
Constitution of the State of Ohio, are vested in the City Council. The City Council consists of seven
members elected for terms of four years each. All members of City Council must be residents of Dublin at
the time of their nomination and throughout their term of office.
City Council officers consist of the Mayor and the Vice-Mayor. The Mayor is the ceremonial head of the
City and presides over all City Council meetings. The Vice-Mayor performs these duties in the absence of
the Mayor. City Council meetings are generally held on the first and third Mondays of each month. City
Council's responsibilities include reviewing, deliberating, and passing legislation as prescribed by the
Revised Charter and the laws of the State of Ohio applicable to municipalities. City Council establishes
long-range policies for the City.
A Clerk of Council is appointed by the City Council and serves at its pleasure. The Clerk of Council keeps
an accurate and complete journal of the proceedings of City Council and performs such other duties as the
City Council requires.
OBJECTIVES AND ACTIVITIES:
• To continue to be responsive to the needs and concerns of the citizens of Dublin.
• To establish goals for the community to be implemented by staff and/or City Council.
• To set policy in a clear and consistent manner in order to provide a framework for administrative
implementation.
PERSONNEL DATA 2000 2001
POSITION TITLE CURRENT NUMBER AUTHORIZED
Mayor 1 1
Vice-Mayor 1 1
Council Member 5 5
Clerk of Council 1 1
Assistant Clerk of Council 2 1
Clerical Specialist II 0 1
TOTAL 10 10
NOTES AND ADJUSTMENTS:
One Assistant Clerk of Council position will be reclassified to a Clerical Specialist II position.
Council -1- 12/ 11 /00
2001 BUDGET-CITY OF DUBLIN, OHIO
FUND: GENERAL 2000
Legislative Activities 1999 2000 Revised 2000 2001
City Council/Boards & Commissions Actual Budget Budget Estimate Budget
101-05-10-710(City Council)
PERSONAL SERVICES
2110 Salaries & Wages $174,278 $187,000 $187,000 $170,000 $204,300
2111 Overtime Wages 2,528 3,000 3,000 5,000 3,000
2120 Employee Benefits 80,654 94,500 94,500 80,000 92,500
257,460 284,500 284,500 255,000 299,800
OTHER EXPENSES
2201 Conferences/Mileage 19,902 30,500 31,615 15,000 30,500
2211 Meeting Expenses 1,140 3,500 3,718 2,000 3,500
2212 Long-term Strategic Planning 8,536 15,000 15,000 9,000 15,000
2240 Ceremonial Functions 18,074 28,950 29,788 23,000 29,000
2320 Communications 4,361 7,250 8,048 6,000 8,100
2330 Rents/Leases 0 3,000 3,000 3,000 3,000
2349 Other Professional Services 7,339 12,000 12,000 12,000 12,000
2351 Maintenance of Equipment 0 500 1,100 3,000 2,000
2370 Advertising 16,964 16,000 28,170 25,000 30,000
2391 Memberships & Subscriptions 2,583 4,000 4,800 3,500 4,000
2410 Office Supplies 3,350 6,500 7,153 7,100 7,000
82,249 127,200 144, 392 108,600 144,100
CAPITAL OUTLAY
2520 Equipment & Office Furniture 3,310 2,000 2,250 1,000 2,000
101-05-11-710(Boards & Commissions)
r~i
PERSONAL SERVICES
2110 Salaries & Wages 0 0 7,000 7,000 8,400
2120 Employee Benefits 0 0 1,000 1,200 1,300
0 0 8,000 8,200 9,700
OTHER EXPENSES
2201 Conferences/Mileage 2,087 7,500 10,000 10,100 25,000
2211 Meeting Expenses 0 2,500 2,500 500 2,500
2391 Memberships & Subscriptions 520 1,000 1,000 500 1,000
2,607 11,000 13,500 11,100 28,500
TOTALS $345,626 $424,700 $452,642 $383,900 $484,100
12/11 /00
Filename:\per\mig\gpropriv101 budget\council
-2-
DEPARTMENT/DIVISION/BUREAU: City Council
Boards and Commissions
,w BUDGET SUMMARY:
101-OS-10-710
• Accounts 2110 and 2111 provide funding for the salaries/wages of Council Members and staffing
reflected under Personnel Data.
• Account 2120 includes funding for medical insurance premiums for City Council Members and staff.
Account 2201 includes $3,500 for travel and training for each Council Member, $2,500 for travel and
• training for the Clerk of Council, and $2,500 for the Assistant Clerk of Council for the Certified
Municipal Clerk Career Development program, and $1,000 for training for the Clerical Specialist II.
• Account 2212 provides funding for long-term strategic planning workshops, such as Council's annual
goal setting.
• Account 2240 includes funds for reimbursable business expenses and for Citywide ceremonial
functions which are reviewed and approved by the Mayor and the City Manager. This includes a
Memorial Tournament dinner hosted by City Council for other officials including township trustees,
school board members, and other government officials, Memorial Tournament badge package (26),
reception for City officials, including the annual recognition program for board and commission
members, parade expenses such as signage and corsages, City logo wear for Council Members,
Dublin merchandise for recognition programs and gifts, recognition of birthdays and out-of--town
visitor functions.
• Account 2320 provides funds for monthly telephone service charges for each Council Member's home
fax machine provided by the City, Nextel phones for the Mayor and Clerk of Council, and Internet
accounts for Council members.
• Account 2330 provides funding to lease a large volume copier at City Hall.
• Account 2370 provides funds for advertising expenses for public meeting notices and agenda
publication as required by the Revised Charter.
• Account 2520 provides funding for equipment for Council's conference room and for the Clerk of
Council offices.
101-05-11-710
• Account 2110 provides funding for the salaries/wages of Planning and Zoning Commission members
and the Council representative to the Planning and Zoning Commission.
• Account 2201 provides funding for general travel and training for board and commission members.
This includes an additional allocation of $2,500 per Planning and Zoning Commission member for
relevant training.
• Account 2211 provides funding for expenses related to meetings sponsored by various City boards,
commissions, committees, and task forces.
e~~.
Council -3- 12/11/00
2001
Operating Budget
General Fund
Office of The City Manager
CITY OF DUBLIN
DEPARTMENT/DIVISION/BUREAU: Office of the City Manager
' STATEMENT OF FUNCTIONS:
The City Manager is the Chief Administrative and Law Enforcement Officer of the City and is charged with
the responsibility for the administration of all municipal affairs as empowered by the Revised Charter of the
City of Dublin, City Ordinances or Resolutions, and State laws. Some of the City Managers' primary
responsibilities include: directing and supervising the administration of all departments, divisions, bureaus,
offices, etc. of the City; attending all Council meetings; ensuring that all laws, Revised Charter provisions,
and ordinances and resolutions of Council are faithfully executed; preparing the annual budget and capital
~,s~
improvement program; publishing an annual report of the financial and administrative activities of the City;
and executing, on behalf of the City, all contracts and agreements.
In addition to his duties and responsibilities as City Manager, the City Manager acts as the Director of Public
Safety and Director of Administrative Services and will continue to do so until which time the creation of
those positions is warranted.
OBJECTIVES AND ACTIVITIES:
• To implement goals established by City Council.
• To provide leadership and direction for Staff.
• To be responsive to needs of the community and to advise citizenry regarding the structure and activities
of the City organization.
• To facilitate citizen involvement and requests for service.
• To continue the administration and coordination of the City's new employee orientation program.
• To continue the Citywide Volunteer Program.
PERSONNEL DATA 2000 2001
POSITION TITLE CURRENT NUMBER AUTHORIZED
City Manager 1 1
~ Management Assistant 1 1
Volunteer Coordinator 1 1
Executive Secretary 1 1
Clerical Specialist I 1 1
Clerical Specialist II 1 1
Intern 1 2
TOTAL ~ g
NOTES AND ADJUSTMENTS:
The additional Intern position has been requested to provide assistance to the Volunteer Coordinator.
CityMgr -4- 12/11/00
2001 BUDGET -CITY OF DUBLIN, OHIO
2000
FUND: GENERAL 1999 2000 Revised 2000 2001
Office of the City Manager Actual Budget Budget Estimate Budget
101-01-10-710
PERSONAL SERVICES
2110 Salaries & Wages $287,053 $299,000 $299,000 $307,000 $321,700 rat
2111 Overtime Wages 3,153 5,000 5,000 3,100 5,000
2112 Other Wages 10,831 15,600 15,600 14,000 21,000
2119 Performance Bonuses 8,439 22,500 22,500 15,000 5,500
2120 Employee Benefits 75,666 83,500 83,500 78,300 87,800
385,142 425,600 425,600 417,400 441,000
OTHER EXPENSES
2201 Conferences/Mileage 8,279 7,000 7,020 7,000 7,000
2210 Reimbursable Business Expense 617 2,000 2,000 1,000 2,000
2211 Meeting Expenses 432 1,750 1,750 1,200 2,000
2230 Staff Goal Setting 8,568 7,000 7,000 7,000 10,000
2320 Communications 4,327 6,000 6,086 6,000 7,500
2330 Rents and Leases 2,845 4,000 4,000 2,500 4,500
2349 Other Professional Services 1,041 13,000 13,000 5,000 13,000
2351 Maintenance of Equipment 0 500 500 500 1,100
2380 Printing and Reproduction 4,325 11,500 11,500 7,500 11,600
2390 Misc. Contractual Services 105 500 500 1,400 500
2391 Memberships & Subscriptions 2,431 7,500 7,500 6,000 7,500
2410 Office Supplies 3,584 5,500 5,500 4,000 5,500 ~
2420 Operating Supplies 525 500 500 250 500
2440 Small Tools 8~ Minor Equipment 1,456 500 664 600 500
2812 Special Projects.Programs 1,373 5,750 5,750 5,000 28,200
39,908 73,000 73,270 54,950 101,400
CAPITAL OUTLAY
2520 Equipment & Office Furniture 0 0 0 0 5,900
TOTALS $425,050 $498,600 $498,870 $472,350 $548,300
12/11 /00
Filename:\per\mig\gpropriv\01 budget\citymgr
-5-
~ _ _
DEPARTMENT/DIVISION/BUREAU: Office of the City Manager
BUDGET SUMMARY:
• Account 2110 includes a $425 per month car allowance for the City Manager as specified in his
contract.
• Account 2112 provides funding for the Intern positions.
• Account 2119 provides funding for department/division heads whose salaries are at the maximum of
their established pay ranges and who, in the judgement of the City Manager, meet established
performance standards/objectives.
• Account 2210 includes reimbursable business expenses for the City Manager as specified in his
contract.
Account 2211 includes funding for meetings sponsored by the City. This may include food, beverages,
and associated supplies.
• Account 2320 is for charges associated with providing the City Manager, Management Assistant,
Volunteer Coordinator and Executive Secretary with Nextel phones, and local and long distance
telephone charges for the office.
• Account 2349 provides an allocation for professional services.
• Account 2380 provides funding for printing related to the Volunteer Coordinator's position, including
a Volunteer Newsletter, recruiting fliers, training manuals, a poster campaign, name badges, volunteer
brochure, t-shirts, and signage.
• Account 2391 includes funding for memberships in Ohio City Managers Association, International City
Managers Association, the Innovation Groups and the Ohio State University Municipal Performance
Measures Program.
• Account 2812 provides funding for volunteer activities and assistance from the City for Innovation
Groups' conference being held in Dublin.
CityMgr -6- 12/ 11 /00
2001
Operating Budget
General Fund
Department of Administrative Services
CITY OF DUBLIN
DEPARTMENT/DIVISIONBUREAU: Department of Administrative Services
Division of Human Resources/Procurement
The Division of Human Resources/Procurement is one of four divisions within the Department of
Administrative Services and is managed by the Director of Human Resources/Procurement. The Director of
Human Resources/Procurement reports directly to the City Manager and is charged with the responsibility of
directing, managing, and administering the following functions: recruitment and selection; classification and
compensation; wage and salary administration; benefits administration; labor/employee relations; policy
analysis/development; organizational analysis/development; training and development; workers' compensation;
EEO compliance; insurance and risk management: employee health & safety; ADA compliance coordination;
~.:a purchasing and competitive bid process administration (i.e. vehicles, equipment, commodities, supplies); and
cooperative purchasing.
OBJECTIVES & ACTIVITIES:
• To analyze and evaluate the City's compensation and classification structure and recommend appropriate
modifications to the City Manager.
• To complete a comprehensive revision of the City Classification Plan.
• To complete a comprehensive revision of the City Personnel Code.
• To conduct labor negotiations with F.O.P. and United Steelworkers for successor agreements.
• To provide specialized training programs for supervisory/managerial personnel (i.e. FMLA, ADA,
performance appraisal, interviewing, sexual harassment, diversity, drug/alcohol awareness).
• To administer and evaluate the effectiveness of all City-provided employee benefits.
• To administer the formal orientation program for new City employees.
• To hear employee appeals from disciplinary actions imposed by Department/Division Heads and ensure that
discipline is administered in a fair and equitable manner.
• To manage insurance, risk management, and employee safety programs, including CORMA (Central Ohio
Risk Management Association) property/liability joint self-insurance pool and the D.O.T. random drug-
testing program for CDL holders.
• To implement and administer a new safety incentive program.
To develop, implement, and administer procurement functions including the administration of competitive
bid processes for the acquisition of vehicles, equipment, commodities, etc, and utilizing cooperative
purchasing alternatives with the State of Ohio, and the Central Ohio Organization of Public Purchasers.
PERSONNEL DATA 2000 2001
POSTIION TITLE CURRENT NUMBER AUTHORIZED
Director, Human Resources/Procurement 1 1
Human Resource Administrator 1 2
Human Resource Technician 2 4
Procurement Technician 1 1
Safety Administrator/Risk Manager 1 1
Administrative Secretary 1 1
Human Resource Project Specialist (part-time) 0 1
TOTAL 7 11
NOTES AND AD TUSTMENTS
The proposed staffing reflects an additional Human Resource Administrator, two (2) additional Human
Resource Technicians, and apart-time Human Resource Project Specialist.
PersPur -7- 12/11/00
.
2001 BUDGET -CITY OF DUBLIN, OHIO
NERAL
FUND: GE
Department of Administrative Services 2000
Division of Human Resources/Procurement 1999 2000 Revised 2000 2001
Human Resources Actual Budget Budget Estimate Budget
101-01-11-710
PERSONAL SERVICES
2110 Salaries & Wages $228,084 $265,500 $265,500 $246,000 $415,900
2111 Overtime Wages 2,826 2,800 2,800 4,000 5,000
2112 Other Wages 0 0 0 0 0
2120 Employee Benefits 59,196 76,000 76,000 66,500 125,000
2125 Employee Training/Dev. 39,610 50,880 50,950 34,000 16,000
2126 Tuition Reimbursement 27,478 65,000 72,999 40,000 40,000
2140 Uniforms 3,063 7,700 8,600 7,500 4,500
360,257 467,880 476,849 398,000 606,400
OTHER EXPENSES
2201 Conferences/Mileage 3,552 6,000 6,046 6,000 8,500
2210 Reimbursable Business Expense 175 1,700 1,700 750 1,700
2320 Communications 3,607 5,390 6,710 7,500 8,600
2330 Rents and Leases 4,212 4,300 5,228 5,200 5,800
2349 Other Professional Services 34,137 43,280 48,133 39,000 46,100
2351 Maintenance of Equipment 1,263 3,000 3,000 1,500 3,000
2370 Advertising 123,400 100,000 147,783 150,000 102,000
2380 Printing & Reproduction 5,329 5,250 5,250 2,000 3,300
2390 Misc. Contractual Services 7,061 12,600 14,615 10,000 9,300 ~
2391 Memberships 8~ Subscriptions 5,037 5,900 5,930 5,000 5,200
2410 Office Supplies 6,553 7,000 7,000 6,800 7,500
2440 Small Tools & Minor Equipment 759 1,500 1,527 500 1,500
2810 Employee Awards Program 9,422 14,700 14,700 2,000 15,000
2812 Special Projects/Programs 887 1,000 1,000 250 1,000
2815 Risk ManagemenUSafety Programs 12,775 21,100 22,644 15,000 22,800
218,169 232,720 291,266 251,500 241,300
CAPITAL OUTLAY
2520 Equipment & Office Furniture 8,968 6,500 6,500 2,500 16,000
TOTALS $587,394 $707,100 $774,615 $652,000 $863,700
12/11 /00
Filename:\per\mig\gpropriv\01 budget\humres
-8-
DEPARTMENT/DIVISIONBUREAU: Department of Administrative Services
Division of Human Resources/Procurement
Human Resources
BUDGET SUMMARY:
• Account 2110, 2111 and 2120 provides funding for staffing reflected under Personnel Data.
• Account 2125 provides funding for the Development Institute (Organizational Horizons) professional
development program and several specialized, on-site training programs in the areas of the FMLA, ADA,
FLSA compliance, interviewing, performance appraisal, and coaching/counseling.
• Account 2320 includes funding for Nextel phones and local and long distance telephone charges.
• Account 2349 provides funding for grievance arbitration, employment screening procedures, drug and
alcohol testing, polygraph examinations, psychological evaluations for police personnel, and medical
examinations for certain new hires.
~a.~
• Account 2370 provides funding to advertise job announcements. The type and size of ads will be
evaluated in an effort to reduce costs.
• Account 2390 includes funding for the Employee Assistance Program and outsourcing of certain
recruitment and screening procedures.
• Account 2520 provides funding for workstations for additional staff reflected under Personnel Data.
tea:.
PersPur -9- 12/11/00
2001 BUDGET -CITY OF DUBLIN, OHIO
FUND: GENERAL
Department of Administrative Services 2000
Division of Human Resources/Procuremen 1999 2000 Revised 2000 2001
Procurement Actual Budget Budget Estimate Budget
101-01-12-710
PERSONAL SERVICES
.ter
2110 Salaries/V1lages $7,420 $32,000 $34,200 $34,000 $37,300
2111 Overtime Wages 0 900 900 300 0
2120 Employee Benefits 2,433 11,600 11,600 11,300 13,000
9,853 44,500 46,700 45,600 50,300
OTHER EXPENSES
2201 Conferences/Mileage 2,428 750 750 750 750
2351 Maintenance of Equipment 0 0 0 0 300
2360 Insurance 166,601 214,500 214,500 214,500 237,000
2370 Legal Advertising 7,586 8,700 9,939 8,000 8,700
2390 Misc. Contractual Services 4,550 0 0 0 0
2391 Memberships and Subscriptions 355 1,000 1,000 1,000 1,000
2410 Office Supplies 30,975 40,000 44,682 35,000 50,000
2429 Coffee/Miscellaneous Supplies 10,496 17,000 17,000 16,500 17,000
2440 Small Tools & Minor Equipment 0 300 300 300 300
222,991 282,250 288,171 276,050 315,050
CAPITAL OUTLAY
2520 Equipment & Office Furniture 1,856 500 500 500 500
TOTALS $234,700 $327,250 $335,371 $322,150 $365,850
12/11 /00
Filename:t:\per\mig\gpropriv\01 budget\procure
-10-
a. ~ _
DEPARTMENT/DIVISIONBUREAU: Department of Administrative Services
Division of Human Resources/Procurement
Procurement
BUDGET SUMMARY:
• Account 2360 provides funding for the City's property and liability insurance coverage. The increase in
this account for 2001 is due primarily to the City's higher than anticipated loss experience in 2000.
• Account 2410 provides funding for letterhead stationery/envelopes, business cards, notecards, and folders.
• Account 2429 provides funding for coffee and related supplies for all meetings of City Boards,
Commissions, Committees, Council and the public that attend such meetings. Coffee and related supplies
are also for employees that work at all locations, as well as visitors at such offices.
PersPur -11- 12/11/00
_ Y..~
DEPARTMENT/DIVISIONBUREAU: Department of Administrative Services
Division of Community Relations
STATEMENT OF FUNCTIONS:
Division of Community Relations serves as an in-house support division to all City departmentsidivisions
for graphic, communication, ceremonial and meeting needs. The division is responsible for internal
communications, external communications and media relations.
OBJECTIVES AND ACTIVITIES:
• To develop and implement the City Strategic Communications Plan.
To support the Department of Development's Economic Development Strategy through marketing
efforts.
• To develop and administer the City's internal communications program.
• To conduct the annual United Way Campaign.
• To coordinate and implement marketing efforts for the Dublin Community Recreation Center.
• To administer the City's Web pages.
• To implement a Graphic Standardization Program.
• To manage media relations in proactive and reactive manner via news releases, conferences, press kits.
• To assist divisions with promotional activities, events and special projects.
• To research, design, write city-wide newsletters, brochures and informational material.
• To research, develop and maintain various informational channels including cable tv, on-hold message
system and kiosks.
• To serve as public information officer for specific divisions including the Division of Police.
• To convey the goals and accomplishments of the City to its residents.
To work with target audiences such as Chamber of Commerce representatives, business leaders, school
officials, Convention and Visitors Bureau representatives, neighborhood leaders, church representatives,
builders, Realtors and civic groups to help emphasize Dublin's positive attributes.
• To make the process of City decision making, particularly City Council and the Boards and
Commissions, acceptable and understandable to the public.
PERSONNEL DATA 2000 2001
POSITION TITLE CURRENT NUMBER AUTHORIZED
Director, Community Relations 1 1
Community Relations Specialist 2 3
Website Designer 1 1
Administrative Secretary 1 1
Clerical Specialist II 0 1
Intern 1 1
TOTAL 6 g
NOTES & ADJUSTMENTS:
The Personal Services costs for the Director, Administrative Secretary, and Clerical Specialist II positions
are allocated fifty percent (50%) to this budget and fifty percent (50%) to the Hotel/Motel Tax Fund. A
R~r'. Website Designer was authorized during 2000 and an additional Community Relations Specialist position
is proposed for 2001.
Admpio -12- 12/ 11 /00
2001 BUDGET -CITY OF DUBLIN, OHIO
FUND: GENERAL 2000
Department of Administrative Services 1999 2000 Revised 2000 2001
Division of Community Relations Actual Budget Budget Estimate Budget
101-01-13-710
PERSONAL SERVICES
2110 Salaries & Wages $125,000 $131,000 $131,000 $112,000 $284,000
2111 Overtime Wages 2,852 2,800 2,800 2,000 8,000
2112 Other Wages 9,166 16,160 31,160 18,000 15,200
2120 Employee Benefits 33,804 36,800 36,800 32,500 87,700
170,822 186,760 201,760 164,500 394,900
OTHER EXPENSES
2201 Conferences/Mileage 5,644 8,000 12,000 11,000 9,800
2211 Meeting Expenses 900 2,200 2,475 2,000 2,200
2320 Communications 11,029 9,500 12,107 12,000 19,000
2330 Rents /Leases 2,054 4,000 5,446 5,000 4,000
2349 Other Professional Services 158,714 171,370 214,431 200,000 148,400
2351 Maintenance of Equipment 63 1,900 2,257 1,000 1,600
2380 Printing 58,446 71,100 122,211 110,000 74,500
2390 Misc. Contractual Services 2,625 3,600 3,600 2,500 3,200
2391 Memberships 8~ Subscriptions 2,948 3,250 3,250 3,000 3,500
2410 Office Supplies 4,383 9,600 10,150 8,000 14,200
2420 Operating Supplies 20,058 27,250 35,645 28,000 53,100
2440 Small Tools 8~ Minor Equipment 1,587 31,000 31,000 1,000 31,000
2812 Special Projects/Programs 19,412 94,300 123,771 120,000 60,000
2813 Promotional Programs 37,332 54,000 65,616 65,000 112,900
325,195 491,070 643,959 568,500 537,400
CAPITAL OUTLAY
2520 Equipment & Office Furniture 2,958 4,000 4,000 3,000 4,000
TOTALS $498,975 $681,830 $849,719 $736,000 $936,300
12/11 /00
Filename:\per\mig\gpropriv\01 budget\admpio
-13-
w ~ _ . _ _
DEPARTMENT/DIVISION/BUREAU: Department of Administrative Services
Division of Community Relations
BUDGET SUMMARY:
• Account 2110 includes $250 per month car allowance for the Director of Community Relations.
• Account 2211 provides funding for Internal Communications Committee luncheon meetings, all city
staff meetings, business luncheons.
• Account 2320 includes funding for Nextel phones, courier service charges, postage and handling fees.
Account 2330 provides funding to lease a copier.
• Account 2349 includes funding for consulting services for communications, photographer, videographer,
graphic design, professional voice for Hold Into Gold and 1610, video news clips, community forums,
Internet consultant and service fees, State of the City expenses, employee appreciation breakfast at the
Memorial Tournament, employee appreciation day at the Dublin Irish Festival, and costs associated with
e-government/e-commerce projects.
• Account 2351 provides maintenance for fax machine, copier, and radio station.
• Account 2380 includes funding for printing costs for, the annual report, resident guides, news sheets for
external and internal communications, invitations, support pieces for various departments, including
retention and expansion pieces, and miscellaneous stationary.
• Account 2420 includes funding for Memorial Tournament supplies including signage, decorations,
favors and the addition of magnetic signs for vans, employee recognition t-shirts and lunch supplies and
various display materials.
• Account 2440 includes funding for two computerized informational kiosks.
• Account 2812 includes funding for the United Way Campaign, City receptions, Emerald Parkway
overpass opening and a historical book.
• Account 2813 provides funding, retention and expansion promotional pieces, In Touch Ad in the Dublin
News and a four page Annual Report insert in the Dublin News, and the Memorial Tournament
Magazine. The City's involvement with the Memorial Tournament includes a Corporate Hospitality
Center, tent rental, badge package (220), daily tickets, advertising in the Memorial Tournament
Magazine, host of the 2001 corporate cup invitational, 20 positions for the Nicklaus/Flick golf school,
and shuttle services.
Admpio -14- 12/11/00
- ~
DEPARTMENT/DIVISIONBUREAU/OFFICE: Department of Administrative Services
Division of Court Services
STATEMENT OF FUNCTIONS:
The Division of Court Services serves as the judicial branch of the City. The Division is responsible for
monitoring all court operations including the collection of fines, preparing the court docket, and for
processing all criminal and traffic citations. As a sentencing alternative, the Division offers adult probation,
adult and juvenile diversion, and provided no conviction programs. The Division of Court Services is also
responsible for implementing and operating the City's Records Management Program, which includes both
on and off-site central storage, microfilming and optical imaging.
OBJECTIVES AND ACTIVITIES:
• To enforce court orders.
• To maintain high levels of accuracy on all court records.
• To effectively administer the adult probation, adult and juvenile diversion, and the provided no
convictions programs.
• To eliminate unnecessary time delays in scheduling adult probation cases, diversion cases and in
processing court documents.
• To effectively monitor all sentencing alternatives cases for compliance with court orders.
• To maintain harmonious relations between the Mayor, the prosecutors, the Division of Police and the
court staff in order to better serve the public.
• To maintain secure and orderly courtroom operations.
• To provide information and outreach about the criminal justice system to the public.
• To complete the implementation of the new software package.
PERSONNEL DATA 2000 2001
POSITION TITLE CURRENT NUMBER AUTHORIZED
Director, Court Services (2) 1 1
Probation Officer 1 1
Diversion Officer 1 1
Court Clerk 2 2
Records Management Technician (1) 1 1
Administrative Secretary (3) 1 1
TOTAL 7 7
NOTES AND ADJUSTMENTS:
A portion of the salary for the Mayor and Vice-Mayor are allocated to the Division of Court Services'
budget. The Division also performs the additional duties of the Records Management Program to comply
with conditions set forth in the Ohio Revised Code and in an attempt to reduce the need for additional staff.
Salaries, wages and benefits have been allocated to Court Services and Records Management for each
position as follows: (1) allocates one hundred percent (100%) to Records Management, (2) allocates fifty
percent (50%) to Court Services and fifty percent (50%) to Records Management and (3) allocates seventy-
five percent (75%) to Court Services and twenty-five percent (25%) to Records Management.
AdmCourt -15- 12/11/00
2001 BUDGET -CITY OF DUBLIN, OHIO
FUND: GENERAL 2000
Department of Administrative Services 1999 2000 Revised 2000 2001
Division of Court Services Actual Budget Budget Estimate Budget
101-01-14-710
PERSONAL SERVICES
2110 Salaries ~ Wages $191,947 $196,500 $204,000 $203,000 $226,300 „r„rj
2111 Overtime Wages 0 5,000 5,000 2,000 4,000
2112 Other Wages 0 0 0 0 0
2120 Employee Benefits 60,335 64,500 64,500 64,000 76,600
252,282 266,000 273,500 269,000 306,900
OTHER EXPENSES
2201 Conferences/Mileage 5,122 7,200 7,284 6,500 6,200
2320 Communications 210 300 300 250 600
2330 Rents/Leases 0 0 0 0 3,200
2345 Legal Services (Prosecutor) 15,780 24,000 24,520 20,000 24,000
2349 Professional Services 31,817 37,900 44,050 42,000 36,000
2351 Maintenance of Equipment 807 875 1,175 1,100 600
2390 Misc. Contractual Services 2,041 12,400 12,171 7,500 2,500
2391 Memberships & Subscriptions 435 800 800 800 700
2410 Office Supplies 9,062 10,100 10,417 10,000 12,000
2420 Operating Supplies 18 500 500 200 500
2820 Probation Supplies 0 0 0 0 1,500
2910 Refunds 44 100 270 100 200
65,336 94,175 101,487 88,450 88,000
CAPITAL OUTLAY
2520 Equipment 8~ Office Furniture 268 3,000 3,000 3,000 3,000
TOTALS $317,886 $363,175 $377,987 $360,450 $397,900
12/11 /00
Filename:\per\mig\gpropriv\01 budget\admcourt
-16-
A
DEPARTMENT/DIVISIONBUREAU: Department of Administrative Services
Division of Court Services
BUDGET SUMMARY:
• Account 2110 and 2120 budgets for the allocations identified under Notes and Adjustments.
• Account 2345 provides funding for services provided by the Franklin and Delaware County Prosecutors
and the Franklin County Public Defenders office.
• Account 2349 includes funds for prisoner boarding services with Franklin and Delaware County Jails,
the Franklin County work release program, prisoner meals, the City's share of the Franklin County
Municipal Court's operational costs, and fees for use of a magistrate, as needed. Currently, there is a
„„~,a recommendation from the Ohio Supreme Court's Sentencing Commission, which states the arresting
municipality is responsible for housing defendants in jail, regardless of the offense. We currently only
pay for those prisoners housed under city ordinance. A bill to this effect has not been introduced at this
W""`~' time, but if such a bill is introduced and passed, additional funds for this account will be necessary.
• Account 2410 includes funding for court pockets and citations.
AdmCourt -17- 12/ 11 /00
DEPARTMENT/DIVISIONBUREAU: Department of Administrative Services
Division of Information Technology
STATEMENT OF FUNCTIONS:
The administration of the City's information technology is the responsibility of the Director of Information
Technology. This involves planning, maintaining, developing, overseeing and managing the City's local
area and wide area networks, the IBM AS/400 Systems, all personal computers, and any other technology
related issue. This division must also enhance and promote the utilization of technology so that city
operations realize the benefits of using technology as a tool. The goal of the Division of Information
Technology is to improve productivity and enhance services to the community. This function has seen
phenomenal growth over the last several years and we anticipate the functional responsibilities to continue
to expand as a result of continued employment growth and the rapidly changing world of technology.
OBJECTIVES AND ACTIVITIES:
• To provide improved and reliable information systems service.
• To coordinate and assist in the assessment of the City's technology needs.
• To implement citywide integrated technology solutions.
• To employee current technology that is appropriately beneficial to the City.
• To provide technology solutions that meet overall City objectives.
• To improve staff productivity and enhance City services through the proper use of technology.
• To continue the implementation of the City's Information Technology strategic plan.
PERSONNEL DATA 2000 2001
: POSITION TITLE CURRENT NUMBER AUTHORIZED
Director, Information Technology 1 1
Information Technology Project Leader 2 2
Network Engineer 1 1
Information Technology Analyst 3 3
GIS Coordinator 0 1
Administrative Secretary 1 1
GIS/CAD Technician 0 2
TOTAL 8 11
NOTES AND ADJUSTMENTS:
The GIS Coordinator and GIS/CAD Technician positions were previously included in the Division of
Planning's budget. This reassignment is reflective of the GIS function becoming a citywide tool.
InfoTec -18- 12/11 /00
2001 BUDGET -CITY OF DUBLIN, OHIO
FUND: GENERAL 2000
Department of Administrative Services 1999 2000 Revised 2000 2001
Division of Information Technology Actual Budget Budget Estimate Request
101-01-16-710
PERSONAL SERVICES
rrr
2110 Salaries & Wages $362,325 $411,000 $411,000 $420,000 $570,000
2111 Overtime Wages 7,914 15,000 15,000 9,500 15,000
2112 Other Wages 0 0 0 0 0
2120 Employee Benefits 89,721 104,000 104,000 101,000 152,300
459,960 530,000 530,000 530,500 737,300
OTHER EXPENSES
2201 Conferences/Mileage 40,663 48,000 62,415 60,000 64,000
2320 Communications 52,793 74,500 80,809 75,000 229,400
2349 Other Professional Services 144,557 120,000 151,275 125,000 215,000
2351 Maintenance of Equipment 253,813 377,440 457,984 425,000 482,800
2390 Misc. Contractual Services 4,727 10,000 15,500 15,000 10,000
2391 Memberships & Subscriptions 542 2,500 2,649 2,000 2,700
2410 Office Supplies 5,793 8,000 9,010 8,000 10,000
2420 Operating Supplies 5,995 9,000 12,004 11,500 11,000
508,883 649,440 791,646 721,500 1,024,900
CAPITAL OUTLAY
2520 Equipment & Office Furniture 13,090 10,000 17,500 17,000 8,500
TOTALS $981,933 $1,189,440 $1,339,146 $1,269,000 $1,770,700
12/11 /00
Filename:\per\mig\gpropriv\01 budget\admit
-19-
-
DEPARTMENT/DIVISION/BUREAU: Department of Administrative Services
Division of Information Technology
BUDGET SUMMARY:
• Account 2110 includes $250 per month car allowance for Director of Information Technology.
• Account 2320 includes funds for local and long-distance charges, including remote hook-ups by
software vendors, communication fees for the Internet, Nextel phones, monthly City-wide fees for
telephone service, mobile computing fees for the Divisions of Police and Building Standards, and
internet web page fees for e-government/e-commerce.
• Account 2349 provides for computer consulting services for special projects when specific expertise is
desired and/or to augment the staffing assignments due to workload, GIS digital orthoimagery and fleet
maintenance data conversion.
• Account 2351 provides funding for hardware and software maintenance fees.
• Account 2520 provides funding for workstations for GIS staff.
InfoTec -20- 12/11/00
i
i
2001
Operating Budget
General Fund
Department of Finance
CITY OF DUBLIN
DEPARTMENT/DIVISIONBUREAU: Department of Finance
Division of Accounting & Auditing
,
STATEMENT OF FUNCTIONS:
The Division of Accounting & Auditing is responsible for maintaining the financial records of the City
including: recording all receipts and expenditures; processing the City's payroll, maintaining perpetual fixed
asset records, internally examining and auditing accounts of the various departments and preparation of the
City's Comprehensive Annual Financial Report. The Director of Finance assists the City Manager in the
preparation and administration of the operating budget, the capital improvements program, and is responsible
for the administration of the City's debt.
The Director of Finance also has administrative authority over the Division of Taxation.
OBJECTIVES AND ACTIVITIES:
• To help maintain a fiscally sound government and to conform to regulations by improving methods for
financial planning and capital improvement planning.
• To provide assistance to the City Manager in the preparation and administration of the City's operating
and capital budgets.
• To update, on an annual basis, the costs of all services provided by the City and to compare and evaluate
the service cost with the service revenue.
• To receive the Certificate of Achievement For Excellence in Financial Reporting.
• To maintain the financial records, ensure compliance with economic development commitments, and
allocate funds in accordance with the applicable agreements for the Ciry's various Tax Increment
Financing Districts and Community Reinvestment Areas.
• To administer the City's debt financing function with the goal of maintaining the AAA rating from Fitch,
IBCA, and improving the Aa1 rating from Moody's.
• To begin the process of implementing the Governmental Accounting Standards Board's Statement 34
(GASB 34).
PERSONNEL DATA 2000 2001
POSITION TITLE CURRENT NUMBER AUTHORIZED
~`"r Director, Finance 1 1
Director, Accounting & Auditing 1 1
Director, Fiscal Administration 1 1
Financial Analyst 1 1
Budget Analyst 1 1
Accountant 1 1
Accounting Technician II 4 4
Accounting Technician II (Part-time) 1 1
Administrative Secretary 1 1
Intern 1 1
TOTAL 13 13
NOTES AND ADJUSTMENTS:
FinAdm -21- 12/ 11 /00
2001 BUDGET -CITY OF DUBLIN, OHIO
FUND: GENERAL 2000
Department of Finance 1999 2000 Revised 2000 2001
Division of Accounting 8~ Auditing Actual Budget Budget Estimate Budget
101-02-10-710
PERSONAL SERVICES
2110 Salaries & Wages $401,636 $489,500 $489,500 $463,000 $606,700
2111 Overtime Wages 2,788 4,000 4,000 2,000 4,000
2112 Other Wages 0 9,000 9,000 3,000 10,000
2120 Employee Benefits 106,639 143,800 143,800 121,000 162,000
511,063 646,300 646,300 589,000 782,700
OTHER EXPENSES
2201 Conferences/Mileage 5,333 10,250 10,250 8,000 12,300
2320 Communications 337 2,000 2,049 1,200 2,100
2340 Accounting/Auditing Services 480 2,500 2,500 500 15,500
2349 Other Professional Services 16,000 26,500 28,500 28,500 30,000
2351 Maintenance of Equipment 158 3,600 3,600 1,500 3,600
2370 Legal Advertising 36 250 250 100 300
2380 Printing and Reproduction 3,709 4,350 4,350 4,000 4,400
2390 Misc. Contractual Services 17,813 16,500 17,703 18,500 21,000
2391 Memberships & Subscriptions 1,686 2,750 2,750 1,500 2,500
2410 Office Supplies 11,046 20,400 22,028 16,000 18,000
2910 Refunds 180 500 500 50 500
56,778 89,600 94,480 79,850 110,200 ~
tir+
CAPITAL OUTLAY
2520 Equipment 8~ Office Furniture 815 5,000 5,000 4,000 4,000
TOTALS $568,656 $740,900 $745,780 $672,850 $896,900
12/11 /00
Filename:\per\mig\gpropriv\01 budget\finadm
-22-
nnn•
DEPARTMENT/DIVISION/BUREAU: Department of Finance
Division of Accounting & Auditing
.mom, BUDGET SUMMARY:
• Account 2110 includes $300 per month car allowance for the Director of Finance.
• Account 2320 provides funding for a Nextel phone for the Director of Finance, local and long-distance
charges, and courier services.
• Account 2340 provides an allocation for contractual services related to the implementation of GASB
34.
~ Account 2349 provides funding for the use of an investment advisor for a portion of the City's portfolio.
• Account 2370 provides funding for the public notice of the availability of the City's financial statements
as required by the Ohio Revised Code, and other notices as necessary.
• Account 2380 provides funding for the printing of various City financial documents.
• Account 2390 provides funding for paying agent fees related to bond issues issued prior to 1986,
anticipated note issues, and an audit of the motor vehicle registrations.
• Account 2410 provides funding for accounts payable checks, purchase requisitions, payroll checks, leave
request forms for City employees and other general office supplies.
• Account 2520 provides an allocation for fixed asset tagging equipment.
FinAdm -23- 12/11 /00
DEPARTMENT/DIVISION/BUREAU: Department of Finance
Division of Taxation
, STATEMENT OF FUNCTIONS:
The primary function of this division is to administer the City Income and Hotel/Motel Tax Ordinances by
insuring the highest degree of compliance within a framework of effective and efficient tax administration.
The Division of Taxation is responsible for the collection of all tax revenues, refunds, audits, delinquency
collections, and compliance projects and other duties as assigned. This office mails and processes over
17,100 annual returns, over 9,165 estimated tax forms, and 30,150 withholding forms. Preliminary and final
audits are conducted to insure that all tax obligations have been fulfilled. The Director of Taxation works
closely with businesses to insure proper and timely filing, paying and processing of all tax forms.
OBJECTIVES AND ACTIVITIES:
• Operate an efficient, organized and cooperative tax office.
• Maintain prompt processing time frames on all returns and refunds.
• Review withholding frequencies on all accounts and make necessary adjustments.
• Closely monitor progress of collection efforts through formally established delinquency procedures.
• Monitor income tax legislation and update income tax ordinance as necessary.
• Establish procedures and a pilot program to accept W-2's via magnetic tape or diskette.
• Cross-train Division of Taxation staff.
• Implement telefiling, electronic filing and electronic funds transfer for withholding accounts.
• Evaluate and implement, if appropriate, electronic filing for individuals.
Provide assistance in the administration of Tax Increment Financing and Economic Development
Agreements.
• Scan all.tax documents to enable records to be accessed quickly and efficiently at each work- station.
PERSONNEL DATA 2000 2001 ~
POSITION TITLE CURRENT NUMBER AUTHORIZED
Director, Taxation 1 1
Accounting Technician II 3 3
Accounting Technician I 1 1
Clerical Specialist I (part-time) 1 1
TOTAL 6 6
NOTES AND ADJUSTMENTS:
FinTax -24- 12/11/00
2001 BUDGET -CITY OF DUBLIN, OHIO
FUND: GENERAL 2000
Department of Finance 1999 2000 Revised 2000 2001
Division of Taxation Actual Budget Budget Estimate Budget
101-02-11-710 ~
PERSONAL SERVICES
2110 Salaries & Wages $199,297 $207,800 $207,800 $202,000 $242,300
2111 Overtime Wages 5,540 10,100 10,100 5,500 9,000
2112 Other Wages 0 0 0 0 0
2120 Employee Benefits 55,359 58,200 58,200 55,000 82,500
260,196 276,100 276,100 262,500 333,800
OTHER EXPENSES
2201 Conferences/Mileage 2,369 4,500 4,500 2,500 4,500
2320 Communications 4,506 4,250 4,250 3,500 4,700
2330 Rents/Leases 0 0 0 0 5,700
2349 Other Professional Services 0 25,000 25,000 10,000 15,000
2351 Maintenance of Equipment 590 1,000 1,188 2,500 700
2390 Misc. Contractual Services 685 2,500 2,781 2,500 4,000
2391 Memberships & Subscriptions 1,412 2,500 2,500 3,000 2,700
2410 Office Supplies 3,429 4,000 4,433 4,000 4,000
2414 Supplies-Dublin Forms 17,530 31,900 31,945 28,000 25,000
2420 Operating Supplies 0 0 0 0 1,500
2910 Income Tax Refunds 1,314,278 1,592,800 1,592,800 1,300,000 1,592,000
1,344,799 1,668,450 1,669,397 1,356,000 1,659,800
CAPITAL OUTLAY .r~
2520 Equipment & Office Furniture 2,754 3,750 3,750 2,500 3,700
TOTALS $1,607,749 $1,948,300 $1,949,247 $1,621,000 $1,997,300
12/11 /00
Filename:\per\mig\gpropriv\01 budget\fintax
-25-
DEPARTMENT/DIVISION/BUREAU: Department of Finance
Division of Taxation
BUDGET SUMMARY:
• Accounts 2110 and 2120 provide funding for full staffing.
• Account 2330 provides funding to lease a copier.
• Account 2349 provides funding for consulting services related to Internet filing for individuals.
• Account 2390 includes funding to utilize a credit bureau for collection of delinquent accounts.
Account 2520 provides funding for a storage cabinet and workstation.
• Account 2910 provides funding for income tax refunds. The estimate is based on refunds
tee, processed the last three years. Refunds have been approximately 3.25 % of the total collections.
;r~r,...
FinTax -26- 12/11/00
2001
Operating Budget
General Fund
Department of Development
CITY OF DUBLIN
DEPARTMENT/DIVISION/BUREAU/OFFICE: Department of Development
Office of the Assistant City Manager/
Director of Development
STATEMENT OF FUNCTION:
The Director of Development is responsible and accountable for the general management, coordination, and
direction of the organizational functions and resources of the Divisions of Planning, Engineering, Building
Standards, and Economic Development. The Director of Development exercises maximum independent
professional, managerial, and technical judgement, discretion, and authority and functions within the
framework of the Dublin Charter, all applicable codes, ordinances, rules, regulations, and policy guidelines
of the City Manager. The Director of Development is the direct, immediate administrative superior over the
Director of Planning, the Director of Engineering, the Director of Building Standards, and the Director of
Economic Development. A primary responsibility of the Director of Development is the overall direction,
coordination, and management of the capital improvements planning, programming, and budgeting process
as well as monitoring and ensuring timely completion of capital improvement projects identified in the
budgeting process. The Director of Development directs the City's efforts and activities necessary to achieve
the comprehensive policy objectives in the areas of economic and community development, planning, and
capital improvements programming.
OBJECTIVES AND ACTIVITIES:
• To provide leadership and direction to the staff in the Divisions of Planning, Engineering, Building
Standards and Economic Development.
• To formulate and develop plans, policies, procedures, and regulations necessary to achieve an effective
level of organizational performance within the Divisions of Planning, Engineering, Building Standards,
and Economic Development.
• To prepare the annual operating budget for the Department of Development.
• To determine and project personnel needs for the Department of Development.
• To research, develop, and implement new methods and procedures to strengthen and improve relations
with the development community.
• To direct, coordinate, and manage the capital improvements planning, programming, and budgeting
process as well as monitoring and ensuring the timely completion of capital improvement projects
identified in the budgeting process.
• Assistant City Manager functions.
PERSONNEL DATA 2000 2001
POSITION TITLE CURRENT NUMBER AUTHORIZED
Assistant City Manager/Director of Development 1 1
Executive Secretary 1 1
Clerical Specialist II 1 1
Clerical Specialist I 1 1
TOTAL 4 4
NOTES AND ADJUSTMENTS:
Develop -27- 12/11/00
2001 BUDGET -CITY OF DUBLIN, OHIO
FUND: GENERAL 2000
Department of Development 1999 2000 Revised 2000 2001
Office of Director of Development Actual Budget Budget Estimate Budget
101-03-10-720
PERSONAL SERVICES
2110 Salaries & Wages $173,774 $188,000 $188,000 $180,000 $206,000
2111 Overtime Wages 320 4,000 4,000 1,500 4,000
2112 Other Wages 8,344 5,000 7,944 9,000 5,000
2120 Employee Benefits 45,060 56,000 56,000 48,000 61,200
227,498 253,000 255,944 238,500 276,200
OTHER EXPENSES
2201 Conferences/Mileage 2,010 6,000 6,068 5,200 6,500
2210 Reimbursable Business Expense 735 1,000 1,000 400 1,000
2211 Meeting Expenses 716 1,500 1,732 1,200 1,500
2320 Communications 43,017 50,000 58,739 50,000 62,000
2330 Rents & Leases 9,814 30,000 43,934 35,000 24,000
2349 Other Professional Services 35,606 20,000 21,908 15,000 15,000
2351 Maintenance of Equipment 17,022 11,000 19,987 18,000 11,000
2380 Printing and Reproduction 285 3,000 4,930 3,500 3,000
2391 Memberships & Subscriptions 1,307 2,000 2,089 1,000 2,000
2410 Office Supplies 3,651 4,000 4,980 4,000 5,000
2420 Operating Supplies 2,369 7,000 7,000 5,000 5,000
116,532 135,500 172,367 138,300 136,000 ~
CAPITAL OUTLAY
2520 Equipment & Office Furniture 35,568 5,000 7,101 5,500 25,000
TOTALS $379,598 $393,500 $435,412 $382,300 $437,200
12/11 /00
Filename:\per\mig\gpropriv\01 budget\develop
-28-
DEPARTMENT/DIVISION/BUREAU: Department of Development
Office of the Assistant City Manager/
Director of Development
BUDGET SUMMARY:
• Account 2110 includes $400 per month car allowance for Assistant City Manager/Director of
Development.
• Account 2201 includes $2,000 for Review Services staff to visit a permit review center in continued
efforts to establish astate-of--the-art center.
• Account 2210 includes funds for business meeting expenses with developers, business leaders,
prospective industries, applicants, etc.
• Account 2211 provides funding for group meetings sponsored by the City. Funding is included for food,
beverages and associated supplies.
• Account 2320 includes funds for postage for the X800 Building, courier and express mail services, local
and long-distance telephone charges, and Nextel phone charges.
• Account 2330 includes funds for rental of postage meter, all copier equipment, and other miscellaneous
rental equipment.
• Account 2349 includes funds for minor, unforeseen consulting services not related to currently funded
capital improvement projects and aerial mapping services.
• Account 2351 includes funds for service agreements, including per-copy maintenance charges, on all
office equipment for the Department of Development.
• Account 2380 includes funds for printing and reproduction of various forms, copying of special products,
aerial prints, etc.
• Account 2420 includes funds for supplies for departmental copiers, fax machines and computer printers.
• Account 2520 includes funds for furniture and fixtures for the 5800 Building after the renovation of the
lobby is completed and miscellaneous departmental office equipment or furniture, including the Review
Services group.
Develop -29- 12/11/00
DEPARTMENT/DIVISION/BUREAU: Department of Development
Division of Planning
STATEMENT OF FUNCTIONS:
This division is administered by the Director of Planning which is under the direction of the Director of
Development. The division is responsible for the City's land use, planning, and zoning functions, including the
enforcement of the Zoning Code. The division serves as staff to several commissions.
Specifically, Planning Division activities relate to the following functional areas: review of development
proposals; capital improvement programming; preparing updating the Community Plan and development control
regulations; project analysis; area studies; code enforcement; mapping; information base; and project
coordination.
OBJECTIVES AND ACTIVITIES:
• To be responsive to citizens in regards to planning and implementing a citizen participation process.
• To plan the orderly, high quality growth of the City by publishing and updating as needed to the Community Plan.
• To assist in the coordination and the implementation of the capital improvement program, and updating and
administering development regulations.
• To be responsive to City Council goals.
• To ensure compliance with all orders of City Council, Planning Commission, Board of Zoning Appeals.
Architectural Review Board and various special subcommittees and other groups.
PERSONNEL DATA 2000 2001
POSITION' TITLE CURRENT NUMBER AUTHORIZED
Director, Planning 1 1
Assistant Planning Director 1 1
Planner II 1 3
Planner I ~ 5
Code Enforcement Supervisor 0 1
Code Enforcement Officer 1 1
Landscape Inspector 1 2
Development Review Specialist 2 2
GIS Coordinator 1 0
GIS/CAD Technician 2 0
Administrative Secretary 1 1
Clerical Specialist I 2 2
Clerical Specialist II 1 1
GIS Intern 1 0
Planning Intern Z 6
TOTAL 29 26
NOTES AND ADJUSTMENTS:
The budget reflects the restructuring of the Division to create two additional Planner II positions while eliminating
two Planner I positions and one Planning Intern. A new Code Enforcement Supervisor position to oversee the
responsibilities of the Code Enforcement Officer and Landscape Inspectors has been added and a additional
Landscape Inspector has been added to maintain the ongoing landscape inspection program. The GIS Coordinator
and the GIS Technician positions previously reflected in this budget have been reassigned to the Division of
Information Technology.
Planning _30_ 12/ 11 /00
2001 BUDGET -CITY OF DUBLIN, OHIO
FUND: GENERAL 2000
Department of Development 1999 2000 Revised 2000 2001
Division of Planning Actual Budget Budget Estimate Budget
101-03-11-720
PERSONAL SERVICES
2110 Salaries & Wages $680,417 $879,000 $845,000 $737,000 $849,200
2111 Overtime Wages 35,375 26,000 26,000 24,500 29,000
2112 Other Wages 95,714 126,900 131,118 103,000 105,000
2120 Employee Benefits 202,972 276,600 276,600 219,000 255,300
2140 Uniforms & Clothing 679 2,750 3,316 2,500 3,300
1,015,157 1,311,250 1,282,034 1,086,000 1,241,800
OTHER EXPENSES
2201 Conferences/Mileage 17,910 26,800 27,201 25,000 23,200
2211 Meeting Expenses 2,771 4,000 5,297 4,500 3,500
2344 Planning Services 389,178 176,000 360,190 325,000 123,000
2349 Other Professional Services 56,664 177,000 338,243 275,000 115,000
2391 Memberships & Subscriptions 5,335 7,500 11,574 9,000 9,500
2410 Office Supplies 9,007 12,500 16,076 15,000 11,500
2420 Operating Supplies 30,321 38,000 51,244 30,000 21,000
2830 Code Enforcement Activities 2,728 10,500 14,655 14,000 26,500
2910 Refunds 1,768 13,000 13,000 5,000 9,000
515,682 465,300 837,480 702,500 342,200
CAPITAL OUTLAY
2520 Equipment ~ Office Furniture 21,367 9,500 37,298 30,000 6,000
TOTALS $1,552,206 $1,786,050 $2,156,812 $1,818,500 $1,590,000
12/11/00
Filename:\per\mig\gpropriv\01 budget\planning
-31-
DEPARTMENT/DIVISION/BUREAU: Department of Development
Division of Planning
BUDGET SUMMARY:
• Account 2110, 2112, and 2120 provide funding for the positions reflected under Personnel Data.
• Account 2211 provides funding for group meetings sponsored by the City. Funding is included for food, beverages, and
associated supplies.
" Account 2344 provides funding for consulting services to update the Community Plan, completion of a "Road To Wow"
plan, creation and publication of a tree preservation plan, development of golf course community park plans, and
Historic Dublin plans.
• Account 2349 includes consulting and other services such as publication of tree preservation guidelines, continuation
of the Zoning Code rewrite, consulting, legal and other services for architectural diversity, and zoning map revisions.
• Account 2420 includes funding for photography and presentation materials.
Planning -32- 12/11/00
DEPARTMENT/DMSION/BUREAU: Department of Development
Division of Engineering
*,a.
T~s,_ STATEMENT OF FUNCTIONS:
This division is under the direction of the City Engineer, who reports directly to the Director of Development
and provides such engineering services as design review, pavement management, operation and maintenance
of traffic signals, street lights, warning system, pump stations, drafting, surveying, civil project inspection,
design, operation and maintenance of storm and sanitary sewers, streams, retention and detention basins,
oversight of City's public improvements and consultation on proposed projects to the various City
departments. The City Engineer is charged with enforcing standards for all work in the public right-of--way.
This division reviews the engineering aspects of all development projects and provides significant support
to the Divisions of Streets and Utilities, Grounds and Facilities and Recreation Services regarding the
maintenance of City infrastructure. The City Engineer is called on to provide advice and information to City
Council and the Planning and Zoning Commission.
OBJECTIVES AND ACTIVITIES:
• To maintain City infrastructure by establishing a maintenance program for sewers, manholes, streets,
highways, curb and gutters, sidewalks, bikepaths, traffic signals, streams and ponds.
• To oversee timely completion of City sponsored public improvement projects.
• To ensure comprehensive, timely review of engineering drawings and plans for capital improvements,
subdivisions and developments.
• To coordinate with other governmental agencies in regard to issues such as pursuing federal and state
grants, sewer, water and other applicable issues.
• To continue the implementation of the comprehensive stormwater program.
PERSONNEL DATA 2000 2001
POSITION TITLE CURRENT NUMBER AUTHORIZED
Director, Engineering 1 1
Assistant Director, Engineering 3 3
Civil Engineer 3 3
Engineering Assistant 2 2
Traffic Signal Technician 1 1
Electrical Worker 4 4
Engineering Project Inspector 6 6
ROW/Easement Survey Specialist 1 1
Administrative Secretary 1 1
Clerical Specialist I 1 1
Accounting Technician I 1 1
Streetscape Specialist 1 1
Engineering Aide (part-time) 0 1
Intern ? 1
TOTAL 27 27
NOTES AND ADJUSTMENTS:
One Intern position has been eliminated and a permanent part-time Engineering Aide added.
Engineer -33- 12/11/00
2001 BUDGET -CITY OF DUBLIN, OHIO
FUND: GENERAL 2000
Department of Development 1999 2000 Revised 2000 2001
Division of Engineering Actual Budget Budget Estimate Budget
101-03-12-720
PERSONAL SERVICES
2110 Salaries & Wages $859,720 $988,600 $1,034,600 $1,033,000 $1,173,900
2111 Overtime Wages 50,850 37,500 37,500 41,000 55,000
2112 Other Wages 14,549 28,000 28,000 15,500 28,000
2120 Employee Benefits 242,663 315,500 315,500 290,000 364,300
2140 Uniforms & Clothing 3,371 7,500 10,568 8,000 7,500
1,171,153 1,377,100 1,426,168 1,387,500 1,628;700
OTHER EXPENSES
2201 Conferences/Mileage 19,551 23,750 23,927 15,000 25,900
2211 Meeting Expenses 436 650 650 600 700
2343 Engineering Services-Traffic 0 0 0 0 0
2346 Engineering Inspection Service 106,346 120,000 185,841 105,000 150,000
2348 Plan Review 40,690 50,000 55,281 45,000 50,000
2349 Professional Services 66,415 85,000 108,259 100,000 85,000
2380 Printing & Reproduction 14,824 20,000 23,682 23,000 20,000
2390 Misc. Contractual Services 0 150,000 150,000 80,000 175,000
2391 Memberships & Subscriptions 1,755 3,000 3,000 3,000 3,000
2410 Office Supplies 5,889 11,000 11,441 9,500 11,000
2420 Operating Supplies 8,503 12,000 22,243 19,000 12,000 ~
2910 Refunds 151 500 500 1,500 500
264,560 475,900 584,824 401,600 533,100
CAPITAL OUTLAY
2520 Equipment & Office Furniture 20,714 12,500 12,550 12,500 20,000
TOTALS $1,456,427 $1,865,500 $2,023,542 $1,801,600 $2,181,800
12/11 /00
Filename:\per\mig\gpropriv\01 budget\engineer
-34-
DEPARTMENT/DIVISION/BUREAU: Department of Development
Division of Engineering
,tee..
r
BUDGET SUMMARY:
• Account 2110 includes funding for the City Engineer's monthly car allowance of $350 per month.
• Account 2111 has been increased as a result of the continued construction activities for both public and
private infrastructure improvement projects.
• Account 2211 includes funding for group meetings sponsored by the City. Funding is included for food,
beverages, and associated supplies.
• Account 2346 provides funding for inspection of construction materials by the City of Columbus, contract
engineering testing services and contract inspection services.
• Account 2348 is an allocation for specialized plan review.
• Account 2349 provides funding for consulting services, such as traffic analysis and evaluation of
intersections for traffic signals.
• Account 2380 provides funding for printing contract documents and plans related to the City's capital
improvement projects.
• Account 2390 provides funding for contractual services for maintenance of the City's stormwater system
as identified by Camp, Dresser & McKee in the Stormwater Master Plan.
• Account 2520 includes funding for furniture and equipment for modifications to office areas.
Engineer -35- 12/11/00
~.k
DEPARTMENT/DIVISIONBUREAU: Department of Development
Division of Building Standards
_ STATEMENT OF FUNCTIONS:
The Division of Building Standards is under the administrative direction of the Director of Building Standard
(Certified Building Official) that reports directly to the Director of Development. The primary responsibility of the
division is to ensure that all new construction, both commercial and residential, complies with all applicable state.
local, and national building codes.
OBJECTIVES A?V'D ACTIVITIES:
• To ensure that all new construction complies with all applicable state, local, and national building codes.
• Perform plan reviews on applications, perform inspections, issue permits and issue certificates of occupanc~~.
• Provide direction and communicate with the construction applicants and the public.
• Provide timely information regarding levels and types of construction activity within the City to City
departments, applicants, and the public.
• Provide architectural support to city projects.
PERSONNEL DATA 2000 2001
POSITION TITLE CURRENT NUMBER AUTHORIZED
Director, Building Standards 1 1
Commercial Plans Examiner 1 1
Building Inspector 5 5
Electrical Inspector 1 1
Electrical Inspector (part-time) 1 1
Permit Coordinator 1 1
Residential Plans Examiner 1 1
Administrative Secretary 1 1
Clerical Specialist II 2 2
Clerical Specialist I 1 1
TOTAL 15 15
NOTES AND ADJUSTMENTS:
Bldg -36- 12/11/00
2001 BUDGET -CITY OF DUBLIN, OHIO
FUND: GENERAL 2000
Department of Development 1999 2000 Revised 2000 2001
Division of Building Standards Actual Budget Budget Estimate Budget
101-03-13-720
PERSONAL SERVICES
2110 Salaries & Wages $540,322 $555,000 $555,000 $550,000 $658,200
2111 Overtime Wages 19,639 20,000 20,000 18,000 20,000
2112 Other Wages 7,948 25,000 25,000 8,500 .25,000
2120 Employee Benefits 149,927 167,500 167,500 154,000 189,000
2140 Uniforms & Clothing 1,781 4,000 5,040 4,500 5,000
719,617 771,500 772,540 735,000 897,200
OTHER EXPENSES
2201 Conferences/Mileage 7,925 14,250 18,770 10,000 15,000
2211 Meeting Expenses 520 750 1,847 1,800 2,000
2347 Building Inspection Service 58,184 80,000 90,966 55,000 85,000
2348 Plan Review 27,647 75,000 92,254 25,000 75,000
2349 Other Professional Services 11,650 15,000 14,000 5,000 10,000
2380 Printing & Reproductions 3,202 7,000 7,000 6,000 7,000
2391 Memberships & Subscriptions 2,005 2,500 2,500 2,000 2,500
2410 Office Supplies 2,822 6,000 6,000 5,500 6,000
2420 Operating Supplies 3,686 10,000 13,495 10,000 13,000
2910 Refunds 14,656 7,500 7,500 5,000 7,500
132,297 218,000 254,332 125,300 223,000
r
CAPITAL OUTLAY
2520 Equipment & Office Furniture 9,457 7,500 7,500 5,000 7,500
TOTALS $861,371 $997,000 $1,034,372 $865,300 $1,127,700
12/11 /00
Filename:\per\mig\gpropriv\01 budget\bldg
-37-
DEPARTMENT/DIVISIONBUREAU: Department of Development
Division of Building Standards
BUDGET SUMMARY:
° • Account 2112 provides funding for temporary staffing should the need arise.
• Account 2347 includes funding for plumbing inspection services from the Franklin County Board of Health.
This fee is directly offset by fees collected.
• Account 2348 for contract service needed to complement the review completed in-house.
• Account 2349 is an allocation for unforeseen service needs that may occur.
• Account 2520 includes funding for furniture for an area to be utilized for review of fire protection plans.
Bldg -38- 12/11/00
_ w ~
DEPARTMENT/DIVISION/BUREAU/OFFICE: Department of Development
Division of Economic Development
STATEMENT OF FUNCTION:
This division is administered by a Director of Economic Development who reports directly to the Assistant
City Manager/Director of Development. The division is responsible for the implementation of the City's
economic development program and strategy. The Director is responsible for the development and
implementation of local business attraction, retention, and expansion programs; coordination of activities
with various private and public organizations involved in local and regional economic development; the
integration of local economic development objectives with broader community planning policies and goals;
development and maintenance of an economic development data base; provide project management to
expedite permit coordination and plan review for targeted commercial development projects; serve as the
City's housing officer, implement business development activities; maintain involvement with community
organizations; administer City's incentive programs; and serve as a local business ombudsman to assist with
development issues and help ensure quality development within the City.
OBJECTIVES Al~'D ACTIVITIES:
• To provide an ongoing Retention and Expansion Program.
• To ensure timely permitting of private improvements and facilitate project completion.
• To build local partnerships.
• To provide direction and cultivate positive community image.
• To research, develop, and implement new methods and procedures to strengthen and improve relations
with the development community.
_ • To continue to implement the goals and objectives identified in the Community Plan and the Economic
Development Strategy.
• To assist the City Manager and the Director of Development with special projects.
• To promote the orderly high quality growth of the City.
• To interact with other government agencies.
PERSONNEL DATA 2000 2001
POSITION TITLE CURRENT NUMBER AUTHORIZED
Director, Economic Development 1 1
Development Project Coordinator 1 2
Administrative Secretary 1 1
Intern 1 0
TOTAL 4 4
NOTES AND ADJUSTMENTS:
An additional Development Project Coordinator position has been added to focus on the Retention and
Expansion Program.
EcoDev -39- 12/11/00
2001 BUDGET -CITY OF DUBLIN, OHIO
FUND: GENERAL 2000
Department of Development 1999 2000 Revised 2000 2001
Division of Economic Development Actual Budget Budget Estimate Budget
101-03-14-720
PERSONAL SERVICES
2110 Salaries & Wages $130,094 $140,100 $144,100 $145,000 $185,000
2111 Overtime Wages 133 0 0 0 0
2112 Other Wages 5,381 7,950 7,950 5,000 3,200
2120 Employee Benefits 32,805 42,000 42,000 38,000 53,500
168,413 190,050 194,050 188,000 241,700
OTHER EXPENSES
2201 Conferences/Mileage 3,038 4,250 4,250 4,000 10,000
2210 Reimbursable Business Expense 879 1,200 1,200 1,200 1,200
2211 Meeting Expenses 683 1,000 1,374 1,200 1,500
2380 Printing and Reproduction 870 1,000 1,000 500 700
2391 Memberships & Subscriptions 624 1,000 1,000 1,000 1,100
2410 Office Supplies 1,109 1,000 1,222 900 1,000
2420 Operating Supplies 0 0 0 0 0
2822 Economic Development Prograrr 19,326 22,000 23,500 15,000 20,500
26,529 31,450 33,546 23,800 36,000
CAPITAL OUTLAY
2520 Equipment & Office Furniture 672 500 1,333 1,200 1,000
r
TOTALS $195,614 $222,000 $228,929 $213,000 $278,700
12/11 /00
Filename:\per\mig\gpropriv\01 budget\econdev
-40-
DEPARTMENT/DIVISIONBUREAU: Department of Development
Division of Economic Development
BUDGET SUMMARY:
• Account 2110 includes $300 per month car allowance for the Director of Economic Development.
• Account 2201 includes funds for ISO internal auditor training.
• Account 2210 includes funds for business meeting expenses for luncheons with developers, business
leaders, prospective industries, etc.
• Account 2211 provides funding for group meetings sponsored by the City. Funding is included for food,
beverages and associated supplies/costs.
• Account 2822 includes funds to support economic development programs including regional advertising,
" business attraction marketing campaign, the ISO program including the annual audit. and regional and
joint partnerships.
Ecodev -41- 12/ 11 /00
2001
Operating Budget
General Fund
Department of Law
CITY OF DUBLIN
I
DEPARTMENT/DIVISIONBUREAU: Department of Law
STATEMENT OF FUNCTIONS:
This Department is administered by the Director of Law and provides legal representation to City Council,
the City Manager, the administrative departments, and various Boards and Commissions. The Law Director
is appointed by the City Manager with the approval of City Council. Currently this position is filled on a
contractual basis.
Periodically, other legal counsel is retained for specialized problems or legal work. The Director of Law
prepares ordinances, resolutions, legal opinions, contracts, agreements and legal documents. The Director
also advises City Officials of pending legislation affecting municipal operations. In addition, either the
Director or one of the Director's assistants prosecutes all criminal cases which come before the Dublin
Mayor's Court.
OBJECTIVES AND ACTIVITIES:
• To provide legal counsel in accordance with the contract.
PERSONNEL DATA 2000 2001
POSITION TITLE CLIRRENT NUMBER AUTHORIZED
Director of Law 1 1
Assistant Director of Law 2 2
TOTAL 3 3
NOTES AND ADJUSTMENTS:
Numerous associates within the firm of Schottenstein, Zox, and Dunn work under the direction of the
Director of Law to provide legal counsel for the City.
~x
Law -42- 12/ 11 /00
2001 BUDGET -CITY OF DUBLIN, OHIO
2000
FUND: GENERAL 1999 2000 Revised 2000 2001
Department of Law Actual Budget Budget Estimate Budget
101-04-10-710
OTHER EXPENSES
2345 General Legal Services-Law Director $449,691 $456,000 $621,000 $580,000 $600,000
2346 Other Legal Services-Law Director 298,351 240,000 440,000 429,000 250,000
2349 Other Professional Services 279,971 180,000 619,953 576,000 375,000
TOTALS $1,028,013 $876,000 $1,680,953 $1,585,000 $1,225,000
12/11 /00
Filename:\per\mig\gpropriv\01 budget\law
R
rir~
-43-
DEPARTMENT/DIVISIONBUREAU: Department of Law
BUDGET SUMMARY:
• Account 2345 is used to pay for general services provided by the Director of Law.
• Account 2346 provides funding for special legal services provided by the Director of Law (i.e. economic
development projects and right-of--way/easement acquisition for capital improvement projects).
• Account 2349 includes funds for services provided by bond counsel with regard to the issuance of debt
and services related to labor relations, telecommunications, and other legal services related to claims
on capital improvement projects.
Law -44- 12/11/00
2001
Operating Budget
General Fund
Department of Services
}
t
CITY OF DUBLIN
DEPARTMENT/DIVISION/BUREAU: Department of Service
Office of the Assistant City Manager/Director of Service
STATEME>\'T OF FUNCTIONS:
The Department of Service is a high performing organization whose purpose is to provide essential, general
and recreational services to our public. These services provide a safe and comfortable City in which to live,
work, play and travel. We strive to support and enforce the intent and spirit of the City's Mission Statement.
We execute the guidance of the City Manager in awell-planned and highly accountable fashion. We pride
ourselves in providing services which are of the highest quality with a focus on customer satisfaction.
~w~
OBJECTIVES AND ACTIVITIES:
• To uphold the values identified by Department of Service employees.
• To institutionalize the Department's operating principles.
• To change the ratio of full-time staff to other than full-time staff from 30%:70% to 70%:30%.
• To improve the recruitment and retention of high quality personnel in other than full-time positions.
• To oversee the day-to-day operations of the Department insuring the delivery of high quality service at
lowest possible cost and with full accountability.
• To continue to pursue accreditation by the American Public Works Association.
• To continue to pursue accreditation by the National Parks & Recreation Association.
• To ensure Council's goals are achieved as assigned by the City Manager.
• To ensure employees receive training in accordance with the following priorities:
1. Required safety training
2. Certifications and license
3. Professional development
k..
PERSONNEL DATA 2000 2001
POSITION TITLE CURRENT NUMBER AUTHORIZED
Assistant City Manager/ Director of Service 1 1
Executive Secretary 1 1
Intern 2 1
Accreditation/Training Coordinator 1 1
TOTAL 5 4
NOTES AND ADJUSTMENTS:
One Intern position has been eliminated.
The designation of Assistant City Manager has been added to the Director of Service title. Section 33.25
of the Codified Ordinances allows the City Manager to update position classifications and titles as warranted.
This change will not change the pay grade or salary assigned to the current position.
Service - 45- 12/11/00
2001 BUDGET -CITY OF DUBLIN, OHIO
FUND: GENERAL 2000
Department of Service 1999 2000 Revised 2000 2001
Office of the Director of Service Actual Budget Budget Estimate Budget.
101-06-10-710
PERSONAL SERVICES
2110 Salaries & Wages $105,627 $132,500 $132,500 $120,000 $164,000
2111 Overtime Wages 3,413 6,000 6,000 7,500 14,000
2112 Other Wages 8,205 23,500 23,500 14,000 15,000
2120 Employee Benefits 25,942 37,000 37,000 31,000 46,500
143,187 199,000 199,000 172,500 239,500
OTHER EXPENSES
2201 Conferences/Mileage 9,268 11,700 21,390 15,000 11,200
2210 Reimbursable Business Expense 551 850 918 500 900
2320 Communications 2,009 3,000 3,051 2,700 5,000
2349 Other Professional Services 48,322 50,000 58,936 40,000 50,000
2351 Maintenance of Equipment 0 4,500 4,500 4,000 4,500
2380 Printing and Reproduction 210 3,200 3,330 3,000 3,200 ,
2391 Memberships & Subscriptions 1,932 2,600 2,671 2,600 2,600
2410 Office Supplies 662 1,750 2,025 1,900 1,800
62,954 77,600 96,821 69,700 79,200
CAPITAL OUTLAY
2520 Equipment & Office Furniture 1,479 2,000 2,080 1,800 2,000 ~
r.i
TOTALS $207,620 $278,600 $297,901 $244,000 $320,700
12/11 /00
Filename:\per\mig\gpropriv\01 budget\service
-46-
DEPARTMENT/DIVISIONBUREAU: Department of Service
Office of the Director of Service
BUDGET SUMMARY:
• Account 2110 includes 5300 per month car allowance for the Director of Service.
• Account 2201 includes funding for leadership and accreditation training.
• Account 2210 provides funding for business meeting expenses and for luncheons with public officials from other
jurisdictions, consultants and contractors.
• Account 2320 includes funding for local and long-distance telephone charges and Nextel phones.
Account 2349 provides funding for services related to accreditation by the American Public Works Association.
consultant for wireless communications and consultants for miscellaneous right-of--way issues. Funding for
special legal counsel related to telecommunications has been included in the Director of Law's budget.
• Account 2380 provides funding for promotional materials for accreditation.
.
Service - 47- 12/11/00
DEPARTMENT/DIVISION/BUREAU: Department of Service
Office of the Director of Service
Solid Waste Management
STATEMENT OF FUNCTIONS:
The City of Dublin seeks recognition in the field of local government as being environmentally sensitive.
To this end the City will provide a comprehensive solid waste management program. This program will
provide services to Dublin residents with an emphasis on reduction, reuse, recycling, and beautification.
This program will ensure the City's compliance with all solid waste management rules and regulations. All
related services will be provided with the highest quality forces on customer satisfaction.
OBJECTIVES AND ACTIVITIES:
• To deliver the highest quality curbside chipper/leaf pickup service in the central Ohio area.
• To continue to ensure our contracted refuse services are of the highest quality.
• To maintain good customer relations by providing quality service pickup.
• To keep storm systems free of leaf debris.
• To keep the City's rights-of--way free of unsightly and unsafe vegetative debris piles.
• To perform chipper/leaf pickups in an economical efficient manner.
• To seek alternative chipper/leaf disposal capabilities.
• To continue to inform and educate the public on the City's solid waste programs.
PERSONNEL DATA 2000 2001
POSITION TITLE CURRENT NUMBER AUTHORIZED
Maintenance Crew Leader
(as needed from Streets & Utilities)
Maintenance Workers
(as needed from Streets & Utilities)
Maintenance Workers (seasonal)
(as needed from Streets & Utilities)
NOTES AND ADJUSTMENTS:
This budget reflects an allocated amount of staff time utilized for chipper and leaf service performed by
Maintenance Crew Leaders and Maintenance Workers. Thirty percent (30%) of a Maintenance Supervisor
position is allocated to Solid Waste Management and is reflected in this budget.
SwMgmt -48- 12/11/00
2001 BUDGET -CITY OF DUBLIN, OHIO
FUND: GENERAL 2000
Department of Service 1999 2000 Revised 2000 2001
Solid Waste Management Actual Budget Budget Estimate Budget
101-06-11-730
PERSONAL SERVICES
2110 Salaries & Wages $88,750 $101,800 $101,800 $100,000 $117,300
2111 Overtime Wages 0 8,500 8,500 3,000 8,500
2112 Other Wages 9,397 30,500 30,500 17,000 30,500
2120 Employee Benefits 31,408 32,000 32,000 25,500 32,000
2140 Uniforms & Clothing 0 2,000 2,000 2,000 0
129,555 174,800 174,800 147,500 188,300
OTHER EXPENSES
2201 Conferences/Mileage 0 600 600 0 600
2320 Communications 115 3,250 3,250 500 3,300
2330 Rents and Leases 5,950 20,000 21,275 21,000 20,000
2349 Other Professional Services 2,550 15,000 17,450 17,000 15,000
2351 Maintenance of Equipment 2,430 11,000 11,000 10,000 13,000
2370 Advertising 2,517 11,500 11,592 8,000 13,500
2380 Printing and Reproduction 577 3,100 3,240 3,000 3,100
2391 Memberships & Subscriptions 380 1,230 1,630 1,000 1,300
2410 Office Supplies 0 300 300 100 300
2440 Small Tools 8~ Minor Equipment 1,272 2,000 2,078 2,000 4,000
2811 Contract Refuse/Recycling 992,806 1,091,000 1,160,279 1,150,000 1,100,000
2812 Buy Recycled Program 0 0 0 0 0
E
2813 Greenwise Program 7,165 0 0 0 0
1,015,762 1,158,980 1,232,694 1,212,600 1,174,100
CAPITAL OUTLAY
2520 Equipment 0 4,000 5,600 5,000 4,000
TOTALS $1,145,317 $1,337,780 $1,413,094 $1,365,100 $1,366,400
12/11 /00
Filename:\per\mig\gpropriv\01 budget\swmgmt
-49-
DEPARTMENT/DIVISIONBUREAU: Department of Service
Office of the Director of Service
Solid Waste Management
~~,~.p-F
BUDGET SUMMARY:
• Accounts 2110, 2111, 2112, and 2120 reflect the Maintenance Workers proportionate amount of salaries
and benefits to perform Solid Waste Management functions. These accounts also reflect 30°io of a
Maintenance Supervisor costs.
• Account 2201 reflects the Resource Ohio Conference sponsored by the Ohio Department of Natural
Resources.
Account 2320 provides funding to communicate the City's Solid Waste Management programs.
• Account 2330 provides funding to rent a grinder and a turner.
Account 2349 provides funding for professional services to continue the small to medium size business
recycling pool, the "Greenwise" program and a disposal fee for leaves collected from the City's curbside
program.
• Account 2351 provides funding to maintain equipment (e.g. leaf machines, chipper machines and truck
boxes).
• Account 2380 reflects printing and reproduction costs related to account 2320.
• Account 2440 includes funding for hand tools and safety vests.
• Account 2520 provides funding for a leaf blower and other miscellaneous equipment.
• Account 2811 provides funding for the City's refuse/recycling contract with Rumpke.
w
SwMgmt -50- 12/ 11 /00
DEPARTMENT/DIVISIONBUREAU: Department of Service
Division of Grounds and Facilities
Grounds
STATEMENT OF FUNCTIONS:
The City of Dublin prides itself in providing its residents and visitors the highest quality public grounds to
pursue their active and passive outdoor needs. The Bureau of Grounds strives to be both environmentally
and economically sound in its management of public areas including parks, gateways and rights-of--way. By
staff establishing and adhering to the highest standards, each user will be assured the proper environment
for their enjoyment.
OBJECTIVES AND ACTIVITIES:
rte.
• To provide residents and visitors with the highest quality of public lands that are aesthetically pleasing
and functionally sound.
PERSONNEL DATA 2000 2001
POSITION TITLE CURRENT NUMBER AUTHORIZED
Director, Grounds & Facilities 1 1
City Horticulturist 1 1
City Forester 1 1
Landscape Architect 1 1
Maintenance Supervisor 1 1
Maintenance Crew Leader 5 6
Maintenance Worker 13 17
Horticulturist Assistant 2 3
Forester Assistant 2 3
Seasonal Maintenance Worker 25 25
Clerical Specialist II 1 1
Administrative Secretary 1 1
Intern 1 0
TOTAL 55 61
NOTES AND ADJUSTMENTS:
The budget reflects one additional Grounds Crew Leader, four additional Maintenance Workers, an
additional Horticulture Assistant, and one additional Forester.
r n
Grounds -51- 12/11/00
2001 BUDGET -CITY OF DUBLIN, OHIO
FUND: PARKS AND RECREATION
Department of Service 2000
Division of Grounds and Facilities 1999 2000 Revised 2000 2001
Grounds Actual Budget Budget Estimate Budget
101-06-20-740
PERSONAL SERVICES
2110 Salaries and Wages $798,031 $955,300 $955,300 $915,000 $1,230,000
2111 Overtime Wages 33,426 37,000 37,000 49,500 45,000
2112 Other Wages 315,181 439,800 439,800 360,000 478,400
2120 Employee Benefits 304,315 387,000 387,000 336,500 580,700
2140 Uniforms & Clothing 34,686 46,900 53,033 50,000 57,500
1,485,639 1,866,000 1,872,133 1,711,000 2,391,600
OTHER EXPENSES
2201 Conferences/Mileage 13,695 22,900 24,496 15,000 27,300
2310 Utilities 63,530 62,000 68,880 65,000 70,000
2320 Communications 12,298 9,500 10,440 14,500 46,700
2330 Rents and Leases 2,397 6,000 4,415 4,000 10,500
2351 Maintenance of Equipment 1,400 1,050 1,050 1,000 1,500
2390 Misc. Contractual Services 116,958 217,790 238,790 225,000 429,200 '~°°'fi
2391 Memberships and Subscriptions 1,252 2,570 2,570 2,000 4,600
2410 Office Supplies 2,984 4,500 4,675 3,500 6,000
2420 Operating Supplies 33,851 77,425 95,005 65,000 84,300
2421 Reforestation 0 0 18,650 18,650 0
2428 Special Event Supplies 2,673 9,500 11,421 7,500 9,500
2432 Parks Maintenance 108,191 137,500 171,403 140,000 139,000
2433 Equipment Maintenance 24,740 42,750 53,587 45,000 45,800
2440 Small Tools 8 Minor Equipment 3,958 7,850 10,320 8,500 9,800
2812 Special Programs 2,504 3,750 3,796 3,000 3,800
390,431 605,085 719,498 617,650 888,000
CAPITAL OUTLAY
2510 Land Improvements 63,216 102,600 162,097 150,000 130,000
2520 Equipment 44,494 75,625 101,574 100,000 146,000
107,710 178,225 263,671 250,000 276,000
TOTALS $1,983,780 $2,649,310 $2,855,302 $2,578,650 $3,555,600
12/11 /00
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DEPARTMENT/DIVISION/BUREAU: Department of Service
Division of Grounds and Facilities
Grounds
BUDGET SUMMARY:
• Account 2110 and 2120 provides funding for the additional staff highlighted in the Notes and
Adjustments.
• Account 2112 provides funding for seasonal Maintenance Workers and temporary services for data entry.
• Account 2310 provides funding for electricity, natural gas and water and sewer charges for services
provided in the City's parks.
• Account 2320 provides funding for payphones in the parks, Nextel phones, and local and long-distance
telephone charges.
• Account 2330 provides funding for copier leases.
• Account 2390 provides funding for contractual services for arborist work, including rights-of--way,
mulching, and right-of--way maintenance for all phases of Emerald Parkway, Woerner-Temple Road,
Hard Road, Frantz Road, S.R. 161/LT.S. 33 from Riverside Drive to I-270, Avery-Muirfield Drive,
Coffman Road, Rings Road, Blazer Parkway, and the Avery-Muirfield/US 33 interchange.
• Account 2420 provides funding for consumable supplies used to maintain City grounds.
• Account 2432 provides funding for all plants, soil amendments, sod and grass seed, mulch, fertilizer and
chemicals.
• Account 2510 includes funding for tree replacement for various subdivisions, new pond aerators for
Westbury Park, Trabue Nature Preserve, and the Norn Street area, replacement aerators, park signs,
bikepath mitigation, and miscellaneous park plantings.
• Account 2520 includes funding for irrigation units, a walk behind mower, weedeaters, fertilizer
spreaders, landscape trailers, chipper box, and various equipment.
• Account 2812 provides funding for Civic Beautification Awards Program and Arbor Day celebration.
t~:~~
Grounds -53- 12/11/00
DEPARTMENT/DIVISIONBUREAU: Department of Service
Division of Grounds and Facilities
Facilities
"`°i~ ° STATEMENT OF FUNCTIONS:
The Bureau of Facilities recognizes its obligation to protect the City's investment in public buildings
and strives to insure that both the appearance and functions are preserved. This will be accomplished
by adherence to proper preventative maintenance programs and striving to anticipate problems. By
taking a proactive stance in managing the City facilities, we can assure the residents that their
investments are bein rotected.
OBJECTIVES AND ACTIVITIES:
• To protect the City's substantial investments in its facilities by adhering to the strictest
preventative maintenance standards and anticipate and react to our customer needs.
PERSONNEL DATA 2000 2001
POSITION TITLE CURRENT NUMBER AUTHORIZED
Maintenance Supervisor 1 1
Crew Leader 2 2
Maintenance Worker 4 5
Custodians 4 4
11 12
TOTAL
NOTES AND ADJUSTMENTS:
One Maintenance Worker has been added to this budget request.
Facilities -54- 12/11/00
2001 BUDGET -CITY OF DUBLIN
FUND: GENERAL
Department of Service 2000
Division of Grounds and Facilities 1999 2000 Revised 2000 2001
Facilities Actual_ Budget Budget Estimate Budget
101-06-21-710
PERSONAL SERVICES
•..w
2110 Salaries ~ Wages $175,226 $323,500 $303,500 $303,000 $383,000
2111 Overtime Wages 7,584 8,000 8,000 8,000 8,000
2112 Other Wages 448 15,000 15,000 7,000 15,000
2120 Employee Benefits 56,328 120,000 120,000 107,000 167,000
2140 Uniforms & Clothing 2,181 10,900 10,900 10,000 12,600
241,767 477,400 457,400 435,000 585,600
OTHER EXPENSES
2201 Conferences/Mileage 2,816 5,000 5,000 500 4,800
2310 Utilities 273,353 275,000 326,986 200,000 250,000
2320 Communications 120,619 148,000 153,638 140,000 103,200
2330 Rents & Leases 97,452 28,400 38,405 38,000 29,700
2350 Maint. of Equipment & Facilities 81,070 75,500 81,759 75,000 87,500
2390 Misc. Contractual Services 195,868 128,350 217,453 200,000 146,200
2391 Memberships 8 Subsciptions 391 450 450 300 450
2398 Real Estate Taxes 76,011 85,000 85,000 83,000 0
2410 Office Supplies 1,783 1,925 2,125 1,800 2,000
2420 Operating Supplies 75,604 93,500 110,717 100,000 78,500
924,967 841,125 1,021,533 838,600 702,350
CAPITAL OUTLAY
2520 Equipment 30,033 27,200 27,200 25,000 22,300 rr.?
2530 Building/Renovation 95,977 195,850 264,923 200,000 28,500
126,010 223,050 292,123 225,000 50,800
TOTALS $1,292,744 $1,541,575 $1,771,056 $1,498,600 $1,338,750
12/11 /00
Filename:\perlmig\gpropriv\01 budget\facility
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DEPARTMENT/DIVISIONBUREAU: Devsion of G ounds and Facilities
Facilities
BUDGET SUMMARY:
• Account 2110 and 2120 provide funding for the additional Maintenance Worker requested.
• Account 2310 provides funding for electricity, natural gas and water and sewer charges for City facilities
with the exception of the Community Recreation Center. The request assumes a significant increase in the
cost of natural gas.
• Account 2320 provides funding for City-wide postage and pagers and Nextel phones utilized by the
Facilities' personnel.
• Account 2350 includes funds for ongoing general maintenance of City owned facilities.
• Account 2390 includes funds for preventative maintenance contracts for systems and services throughout
the City owned facilities, and cleaning services for carpet, resilient flooring and upholstery.
• Account 2420 includes funds for custodial and maintenance supplies.
• Account 2520 provides funding for ladders, vacuum sweepers, generators, and miscellaneous hand tools.
• Account 2530 includes funding for an entrance awning and the replacement of entry glass at the 5800
Building, modifications of the entrance to the Computer Room and HVAC work at the Justice Center.
-56- 12/11/00
Facilities
_
DEPARTMENT/DIVISION/BUREAU: Department of Service
Division of Streets and Utilities
Vehicle & Equipment Maintenance
STATEMENT OF FUNCTIONS:
To provide the City Staff with safe, well maintained transportation enabling them to perform their job tasks
with highly maintained vehicles that reflect a positive image on the individual and the City as a whole. To
ensure all City equipment is serviced in a timely manner, to ensure unsafe equipment is not in service at any
time. To expediently turn around down equipment economically. To preserve the City's fleet with proven
preventive maintenance procedure.
OBJECTIVES AND ACTIVITIES:
• Provide the highest vehicle maintenance standards.
• Properly maintain fleet to ensure all City equipment is safe for use.
• Add equipment to fleet as needed to ensure right equipment is available to do the job safely and
economically and deliver the service to our residents at expected levels.
• Implement consistent preventative maintenance procedures to ensure maximum usage of equipment.
• Hold auctions on a regular basis to eliminate older equipment from the fleet.
PERSONNEL DATA 2000 2001
POSITION TITLE CURRENT NUMBER AUTHORIZED
- Maintenance Supervisor 1 1
Automotive Mechanic I 4 5
Seasonal Auto Service Worker 1 0
TOTAL 6 6
NOTES AND ADJUSTMENTS:
An additional Automotive Mechanic position has been requested. Also this budget includes 50% of costs
associated with one of the Clerical Specialist II positions reflected in the Personnel Data for the Division of
Streets & Utilities in the Street Maintenance and Repair Fund.
Vehicle -57- 12/11/00
2001 BUDGET -CITY OF DUBLIN, OHIO ~
FUND: GENERAL
Department of Service 2000
Division of Streets and Utilities 1999 2000 Revised 2000 2001
Vehicle & Equipment Maintenance Actual Budget Budget Estimate Budget
101-06-30-710
PERSONAL SERVICES
2110 Salaries & Wages $195,364 $193,000 $193,000 $198,000 $248,500
2111 Overtime Wages 10,872 12,000 12,000 10,000 15,000
2112 Other Wages 0 2,000 2,000 700 0
2120 Employee Benefits 63,604 66,600 66,600 64,500 88,000
2140 Uniforms & Clothing 2,051 5,500 7,486 4,500 6,400
271,891 279,100 281,086 277,700 357,900
OTHER EXPENSES
2201 Conferences/Mileage 2,114 8,600 8,950 2,000 5,800
2320 Communications 230 750 750 500 750
2330 Rents & Leases 674 1,200. 1,683 1,000 1,200
2349 Professional Services 917 14,000 19,487 10,000 14,000
2351 Maintenance of Equipment 34,600 47,800 66,729 40,000 47,800
2390 Misc. Contractual Services 9,798 42,500 43,229 25,000 42,500
2410 Office Supplies 211 1,000 1,000 1,100 1,000
2420 Operating Supplies 7,938 11,000 12,159 5,000 11,000
2421 Fuel and Petroleum Products 217,801 402,500 435,746 450,000 690,000
2431 Vehicle ~ Equipment Maintenance 147,955 321,800 411,047 300,000 353,000
2440 Small Tools & Minor Equipment 6,098 10,000 18,827 12,000 10,000
428,336 861,150 1,019,607 846,600 1,177,050
CAPITAL OUTLAY
2520 Equipment and Office Furniture 20,988 25,800 26,640 25,000 2,000
TOTALS $721,215 $1,166,050 $1,327,333 $1,149,300 $1,536,950
12/11 /00
Filename:\per\mig\gpropriv\01 budget\vehicle
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DEPARTMENT/DIVISIONBUREAU: Department of Service
Division of Streets and Utilities
Vehicle & Equipment Maintenance
BUDGET SUMMARY:
• Account 2110 and 2120 provide funding for the additional Automotive Mechanic I.
• Account 2320 provides funding for pagers.
• Account 2349 includes funds for the removal of hazardous materials in accordance with federal
guidelines, including used motor oil, oil filters and tires.
• Account 2351 provides funding for various equipment inspections, outside body repairs, and the radio
service contract.
• Account 2390 provides funding for fuel system repairs that may be needed. Fifty percent of these costs
are reimbursed by the Dublin City School District.
• Account 2420 includes funding for soaps, wax degreasers, decal materials and welding materials.
• Account 2421 provides funding for fuel and other petroleum products. Approximately 50% of the fuel
is consumed by the Dublin City School District and Washington Township and is reimbursed based on
actual usage.
• Account 2431 provides funding for the repair and maintenance of all City owned vehicles and equipment.
• Account 2440 provides funding for hand tools and special tools due to model year changes.
,,.ri,.
Vehicle -59- 12/11/00
2001
Operating Budget
General Fund
Miscellaneous Accounts
And
Transfers
CITY OF DUBLIN
DEPARTMENT/DIVISION/BUREAU: Miscellaneous Accounts/Contingencies
STATEMENT OF FUNCTIONS:
These are miscellaneous accounts within the General Fund which are not directly related to the operational costs
of a specific department. The functional "supervision" of these accounts is provided by the department/division
indicated.
Funds are appropriated to the contingency account to be held for any unforeseen expenses during the current
fiscal year. The expenditures are required to be approved by the City Manager.
The Records Management Program was created to eliminate the unnecessary storage of obsolete records and
to establish efficient methods for storage and retrieval of documents. As part of the Records Management
Program, a central storage facility was created to reduce the amount of "prime" office space being utilized by
inactive records. Operated by the Division of Court Services, the central storage facility allows for inactive
records to be monitored for destruction in accordance with the procedures established in the Ohio Revised Code.
The Records Management Program also supervises the microfilming of permanent records as well as optical
imaging City documents for multiple user access.
OBJECTIVES AND ACTIVITIES:
Records Management
• To continue to develop the Records Management Program to provide consistency in maintaining the City's
records.
• To continue to microfilm permanent City documents for historical purposes.
• To effectively administer a central storage facility for inactive City records.
• To assist all departments and divisions in implementing and maintaining their records in accordance with
the Record Management Program.
• To continue the implementation of an integrated citywide optical imaging program.
NOTES AND ADJUSTMENTS:
The Division of Court Services administers the Records Management Program for the City. The following
reflects the estimated percentage of services allocated for both the Division of Court Services and Records
Management for each position: the Records Management Technician allocates 100% of their time to Records
Management, the Director of Court Services allocates 50% of their time to Records Management, and the
Administrative Secretary allocates 25% of their time to Records Management.
MiscAccts -60- 12/11/00
2001 BUDGET -CITY OF DUBLIN, OHIO
FUND: GENERAL 2000
Office of the City Manager 1999 2000 Revised 2000 2001
Miscellaneous Actual Budget Budget Estimate Budget
101-01-15-710(Records Management)
PERSONAL SERVICES
2110 Salaries/Wages $64,806 $67,500 $67,500 $62,000 $73,500 ~
2111 Overtime Wages 243 0 0 0 500
2120 Employee Benefits 20,053 21,750 21,750 18,000 20,000
85,102 89,250 89,250 80,000 94,000
OTHER EXPENSES
2201 Conferences/Mileage 1,531 11,500 11,565 1,500 6,900
2349 Professional Services 20,355 40,000 63,626 55,000 35,000
2351 Maintenance of Equipment 8,924 7,500 7,712 5,000 6,300
2390 Contractual Services 6,353 7,000 9,135 8,000 9,000
2391 Memberships & Subscriptions 270 1,200 1,200 500 600
2410 Office Supplies 1,086 2,500 3,320 2,300 2,000
38,519 69,700 96,558 72,300 59,800
CAPITAL OUTLAY
2520 Equipment 2,708 19,500 19,500 12,000 5,000
TOTALS 126,329 178,450 205,308 164,300 158,800
101-01-20-710(Other)
OTHER EXPENSES
2349 Professional Services 0 0 70,000 30,000 0
2362 Workers' Compensation 0 245,000 245,000 60,000 270,000
2391 Memberships & Subscriptions 21,803 27,500 27,500 25,000 25,000
2392 Emergency Management Services 11,894 14,500 14,500 13,800 15,000
2399 Animal Control 0 0 0 0 40,000
2821 Grants-Counseling Center 35,000 35,000 35,000 35,000 35,000
2822 Economic Development Assistance 596,000 751,000 897,800 751,000 188,600
2823 Leadership Dublin 0 0 0 0 10,000
664,697 1,073,000 1,289,800 914,800 583,600
CAPITAL OUTLAY
2510 Land and Land Improvements 0 0 0 0 0
TOTALS 664,697 1,073,000 1,289,800 914,800 583,600
101-01-99-710(Contingencies)
OTHER EXPENSES
2990 Contingencies 129,024 175,000 195,393 160,000 175,000
TOTALS $920,050 $1,426,450 $1,690,501 $1,239,100 $917,400
12/11 /00
Filename:\perlmig\gpropriv\01budget\miscacct -61- ~
DEPARTMENT/DIVISION/BUREAU: Miscellaneous Accounts/Contingencies
BUDGET SUMMARY:
101-01-15-710
• Account 2110 and 2120 includes funding for the percentage of time allocated to Records Management by
the Division of Court Services staff.
• Account 2349 includes funds for the purpose of microfilming hard copy documents.
• Account 2351 includes funds for maintenance contracts for copier(s), microfilming equipment, and
imaging equipment.
• Account 2390 includes funds for the purpose of off-site storage and retrieval of all computer back up tapes,
microfilmed originals and historical paper documents, and on-site records destruction.
101-01-20-710
• Account 2362 provides funding for the City's Workers' Compensation premium. In the past few years, the
City has received refunds and/or premium reductions.
• Account 2391 includes funds for our memberships/subscriptions to the Ohio Municipal League, the National
League of Cities, Mid-Ohio Regional Planning Commission, the Delaware County Regional Planning
Commission, and any other Citywide memberships/subscriptions.
• Account 2399 has been added and provides funding for animal control services with an outside agency.
• Account 2821 provides funding for the Dublin Counseling Center.
• Account 2822 was established during 1995 for the purpose of incentivizing businesses to expand their
operations in the City or relocate to the City. The 2001 budget reflects $50,000, the third annual installment,
to Checkfree and a payment to Nationwide in accordance with the executed Economic Development
Agreement.
• Account 2833 has been added and provides funding for Leadership Dublin.
MiscAccts -62- 12/11/00
2001 BUDGET -CITY OF DUBLIN, OHIO
FUND: GENERAL 2000
Department of Finance 1999 2000 Revised 2000 2001
Miscellaneous Actual Budget Budget Estimate Budget
101-02-20-760(Other Services)
OTHER EXPENSES
2309 Health Services $92,411 $105,000 $105,000 $101,000 $110,000
101-02-21-710(Miscellaneous)
OTHER EXPENSES
2301 Auditors' & Treasurers' Fees 52,833 50,000 70,000 66,000 7,500
2340 Accounting/Auditing Services 28,070 33,000 33,000 32,000 41,000
2398 Real Estate Taxes 0 0 0 0 85,000
80,903 83,000 103,000 98,000 133,500
TOTALS $173,314 $188,000 $208,000 $199,000 $243,500
Department of Development
Division of Engineering
Miscellaneous
101-03-20-750(Street Lights and Warning Sirens)
OTHER EXPENSES
2310 Utilities-Street Lighting 141,551 180,000 191,260 150,000 180,000
2330 Rents and Leases 0 0 0 0 0
2430 Repair and Maintenance 51,901 113,170 168,543 140,000 110,000
$193,452 $293,170 $359,803 $290,000 $290,000
CAPITAL OUTLAY
2520 Equipment 0 18,500 27,400 20,000 10,000
TOTALS $193,452 $311,670 $387,203 $310,000 $300,000
12/11 /00
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-63-
DEPARTMENT/DIVISIONBUREAU: Miscellaneous Accounts/Contingencies
BUDGET SUMMARY:
101-02-20-760
• Account 2309 provides funding for our contract with the Franklin County Board of Health. Request is based
on an estimate received from the Board of Health.
101-02-21-710
• Account 2301 provides funding for election expenses and expenses related to advertising and collecting
delinquencies. These fees are deducted from the City's property tax settlements. This reduction is the result
of property tax revenues being redirected to the Parkland Acquisition Fund.
• Account 2340 provides funding for the City's annual audit and is based on the City's contract with KPMG.
101-03-20-750
• Account 2310 provides funding for electrical service to the City's street lights.
• Account 2430 provides funding to purchase parts and supplies for the City's street lights.
MisAccts -64- 12/ 11 /00
DEPARTMENT/DIVISION/BUREAU: Department of Finance
Transfers
STATEMENT OF FLiNCTIONS:
The General Fund is the general operating fund of the City and money can be transferred from the General
Fund to any other fund with approval of City Council. A transfer is the permanent movement of money from
one fund to another.
Operating transfers are made to the Street Maintenance and Repair Fund, the Recreation Fund, the Safety
Fund and the Swimming Pool Fund to supplement revenues directly credited to those funds. Funds are
' transferred when their fund balance drops below the average monthly expenditures anticipated.
Transfers are made to the General Bond Retirement Fund to retire debt obligations of several unvoted bond
issues. Transfers to the Capital Improvements Tax Fund and other capital project funds are based on projects
identified in the City's Five-Year Capital Improvements Program (CIP). To the extent that cash reserves
become available in the General Fund, additional capital projects are programmed in the CIP.
NOTES AND ADJUSTMENTS:
Transfer -65- 12/11/00
2001 BUDGET -CITY OF DUBLIN, OHIO
FUND: GENERAL 2000
Department of Finance 1999 2000 Revised 2000 2001
Transfers Actual Budget Budget Estimate Budget
101-02-30-810
2710 Street Maintenance Fund $1,100,000 $1,900,000 $1,900,000 $1,600,000 $1,900,000
2711 Recreation Fund 800,000 2,400,000 2,400,000 1,000,000 2,750,000
2712 Safety Fund 4,000,000 4,800,000 4,800,000 4,400,000 5,800,000
2714 General Bond Retirement Fund 414,419 830,000 830,000 737,300 1,460,000
2715 Capital Improvements Tax Fund 7,500,000 12,000,000 12,000,000 12,000,000 9,500,000
2716 Liability Self-Insurance Fund 0 0 375,000 375,000 0
2718 Swimming Pool Fund 0 150,000 150,000 150,000 150,000
2720 Cemetery Fund 0 0 0 0 100,000
2721 Transportation Imp. Fund 0 0 98,895 98,895 0
2722 Frantz Road Improvement Fund 250,000 0 175,788 175,788 0
2724 CRC Construction Fund 700,000 0 0 0 0
2726 Public Works Commission Fund 60,000 0 0 0 0
2728 Avery-Muirfield Interchange Imp. 1,000,000 0 0 0 0
2729 Radio System Imp. Fund 800,000 0 0 0 0
2732 Advances to Rings Road 3,700,000 0 0 0 295,800
TIF(1)
2736 Advances to Hotel/Motel Tax 1,360,000 0 0 0 0
Fund
2737 Advances to Perimeter West 0 0 0 0 348,000
TIF(1)
TOTALS $21,684,419 $22,080,000 $22,729,683 $20,536,983 $22,303,800
(1) Advances are not required to be appropriated, they are reflected for cash flow purposes.
12/11 /00
Filename:\per\mig\gpropriv\01 budget\transfer
-66-
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Operating Budget
Street Maintenance and Repair Fund
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CITY OF DUBLIN
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DEPARTMENT/DIVISIONBUREAU: Department of Service
Division of Street and Utilities
STATEMENT OF FUNCTIONS:
The Division of Streets and Utilities is the direct responsibility of the Director of Streets & Utilities, who
reports to the Director of Service. The particular work program of Maintenance involves the maintenance,
repair and improvement of all City streets, including the state highways. This involves erecting and repairing
all street signs and traffic control signs within the public right-of--way. It also covers all street line painting,
such as crosswalks, center lines, and school markings. Snow plowing, street salting, and the maintenance
and repair of the storm sewer system are charged to this budget category. Programs include mosquito control
and guardrail repair/replacement plus, support to special events.
.w.
OBJECTIVES AND ACTIVITIES:
• Actively pursue cost comparisons between in-house staff and outsourcing.
• Provide well-maintained streets and rights-of--way ensuring safe travel and enhancing the beauty of our
City.
• Clean all city streets once a month to enhance the neighborhoods and construction areas.
• Plan, coordinate, and execute all special events activities in a professional, and economical manner.
• Continued development of a comprehensive inspection procedure for catch basins, manholes, guardrails,
vegetation control, trash, signage, pavement conditions and traffic markings.
PERSONNEL DATA 2000 2001
POSITION TITLE CURRENT NUMBER AUTHORIZED
Director II, Streets and Utilities 1 1
Maintenance Supervisor 1 1
Maintenance Crew Leader 4 4
Maintenance Worker 20 23
Seasonal Maintenance Worker 8 8
Sign Worker 1 1
Administrative Secretary 1 1
Clerical Specialist II 2 2
TOTAL 38 41
NOTES AND ADJUSTMENTS:
Three additional Maintenance Workers are included in this budget. One Maintenance Supervisor position
is reflected in this budget; however, there are two Maintenance Supervisors being charged to the Street Fund.
One position is allocated 20% to this budget, 30% to the Water Fund and 50% to the Sewer fund and the
second position is allocated 70% to the Street Fund and 30% to the Solid Waste Management budget. The
Clerical Specialist II is allocated 50% to the Street Fund and 50% to the Vehicle Maintenance budget.
StreetMt -67- 12/11/00
2001 BUDGET -CITY OF DUBLIN, OHIO
FUND: STREET MAINTENANCE AND REPAIR 2000
Department of Service 1999 2000 Revised 2000 2001
Division of Streets and Utilities Actual Budget Budget Estimate Budget
210-06-31-770
PERSONAL SERVICES
2110 Salaries & Wages $798,257 $900,000 $900,000 $917,000 $1,115,700
2111 Overtime Wages 81,175 115,500 115,500 93,000 121,000
2112 Other Wages 87,395 100,000 100,000 96,000 100,000
2120 Employee Benefits 282,829 365,000 365,740 335,000 425,300
2140 Uniforms & Clothing 34,467 38,800 56,014 50,000 42,500
1,284,123 1,519,300 1, 537,254 1,491,000 1,804,500
OTHER EXPENSES
2201 Conferences/Mileage 16,291 33,600 50,924 35,000 38,800
2302 Repair Contracts 9,546 67,000 78,682 58,000 81,500
2320 Communications 16,600 5,750 7,667 12,000 15,900
2330 Rents & Leases 16,127 23,000 23,807 12,000 25,000
2349 Other Professional Services 84,210 123,000 144,688 140,000 141,000
2351 Maintenance of Equipment 12,124 31,000 41,280 20,000 30,800
2391 Memberships & Subscriptions 617 3,125 3,125 1,500 3,100
2410 Office Supplies 5,693 8,000 9,481 6,000 8,000
2420 Operating Supplies 96,556 160,000 203,376 150,000 194,700
2422 Street Salt 197,252 300,000 668,607 300,000 300,000
2428 Special Events 11,579 20,000 20,900 14,000 20,000
2440 Small Tools & Minor Equipment 21,463 35,600 37,345 34,000 28,600
2441 Signs 79,104 78,000 88,551 88,500 84,000 ~s
2910 Refunds 0 0 0 0 0
567,162 888,075 1,378,433 871,000 971,400
CAPITAL OUTLAY
2520 Street Maintenance Equipment 7,335 27,500 28,695 28,500 58,600
TOTALS $1 858,620 $2,434,875 $2,944,382 $2,390,500 $2,834,500
12/11 /00
Filename:\per\mig\gpropriv\01 budget\streetmt
-68-
~
DEPARTMENT/DIVISIONBUREAU: Department of Service
Division of Streets and Utilities
BUDGET SUMMARY:
• Accounts 2110, 2112, and 2120 provide funding for the positions reflected in the Personnel Data,
including allocations highlighted under Notes and Adjustments.
• Account 2110 includes $400 per month car allowance for the Director of Streets and Utilities
• Account 2201 includes funding for training as required by OSHA.
• Account 2302 provides funding for guardrail repairs, mailbox repairs, painting street light poles and
other emergency street repairs.
• Account 2320 provides funding for pagers, local and long-distance telephone charges and Nextel phones.
• Account 2330 includes funding for maintenance of the various types of equipment to maintain the
roadways and rights-of--way.
• Account 2349 includes funding for herbicide control, street sweeping, the Muirfield Village mowing
agreement, lab tests as needed, street painting, and the replacement of wooden guardrails.
• Account 2420 includes funding for operating supplies such as cold mix, hot mix, traffic paint, gravel,
liquid calcium, curb and catch basin repair supplies, and mosquito mist.
• Account 2440 includes funding for miscellaneous materials, cones, barricades, VCR camera, and a
digital camera.
• Account 2441 provides funding for supplies necessary in fabricating street signs.
• Account 2520 includes funding for a berm box, radios, chargers, shoring/trencher (OSHA required),
herbicide sprayer and an arrow board for high speed areas.
StreetMt -69- 12/11/00
2001 BUDGET -CITY OF DUBLIN, OHIO
FUND: STREET MAINTENANCE AND REPAIR 2000
Department of Development 1999 2000 Revised 2000 2001
Division of Engineering Actual Budget Budget Estimate Budget
210-03-20-770 (Traffic Signals)
OTHER EXPENSES
2310 Utilities $11,970 $16,000 $12,761 $11,000 $12,000
2430 Repair and Maintenance 50,623 88,110 94,309 40,000 102,100
62,593 104,110 107,070 51,000 114,100
CAPITAL OUTLAY
2520 Equipment 8,114 15,500 24,507 20,000 21,000
TOTALS $70,707 $119,610 $131,577 $71,000 $135,100
12/11 /00
Filename:\per\mig\gpropriv\01 budget\trafsign
-70-
DEPARTMENT/DIVISION/BUREAU: Department of Development
Division of Engineering
BUDGET SUMMARY:
• Account 2310 provides funding for the cost of utilities related to the operation of traffic signals.
• Account 2430 provides funding to acquire traffic signal parts and supplies to maintain the City's traffic
signals.
• Account 2520 includes funding for test equipment for fiber optics and various hand tools.
,~:d.T-
Trafsign -71- 12/ 11 /00
2001
Operating Budget
State Highway Improvements Fund
CITY OF DUBLIN
x,~.. _ _ N
DEPARTMENT/DIVISIONBUREAU: Department of Service
Division of Streets and Utilities
Highway Maintenance
STATEMENT OF FUNCTIONS:
This program is identical to the street maintenance program as outlined in the street maintenance section,
except this covers work performed on the various state highways located within the City. The monies
utilized for this section are from the State Highway Maintenance Improvements Fund which is generated
by motor vehicle registration fees and gasoline tax revenues, and can only be spent for this limited purpose.
NOTES AND ADJUSTMENTS:
There are no personnel specifically assigned to Highway Maintenance; however, costs of Personal Services
are allocated to this fund based on actual hours worked on State Highways located within the City.
k~
Highway -72- 12/ 11 /00
2001 BUDGET -CITY OF DUBLIN, OHIO
FUND: STATE HIGHWAY IMPROVEMENT
Department of Service 2000
Division of Streets and Utilities 1999 2000 Revised 2000 2001
Highway Maintenance Actual Budget Budget Estimate Budget
211-06-31-770
PERSONAL SERVICES
...i
2110 Salaries & Wages $20,168 $25,000 $25,000 $30,000 $25,000
2111 Overtime Wages 0 0 0 0 0
2112 Other Wages 1,882 14,000 14,000 7,100 14,000
2120 Employee Benefits 6,777 13,000 13,000 15,500 6,800
28,827 52,000 52,000 52,600 45,800
OTHER EXPENSES
2420 Operating Supplies 0 2,500 3,800 1,300 5,000
2422 Street Salt 0 10,000 46,000 20,000 10,000
2430 Repair & Maintenance 4,255 5,000 5,420 4,000 7,500
4,255 17,500 55,220 25,300 22,500
CAPITAL OUTLAY
2550 Highway Improvements 0 0 0 0 0
TOTALS $33,082 $69,500 $107,220 $77,900 $68,300
12/11 /00
Filename:\per\mig\gpropriv\01 budget\highway
~rrr
-73-
DEPARTMENT/DIVISIONBUREAU: Department of Service
Division of Streets and Utilities
Highway Maintenance
BUDGET SUMMARY:
• Accounts 2110, 2111, 2112, and 2120 include funds to cover the costs of salting state highways for snow
and ice control purposes and for mowing along state highways.
• Account 2420 includes funds to cover a portion of the costs for supplies needed to maintain to state
highways within the City.
Account 2422 includes funds for salt for snow and ice removal on state highways.
• Account 2430 includes funds for the repair and maintenance of state highways.
y~
Highway -74- 12/11/00
2001 BUDGET -CITY OF DUBLIN, OHIO
HIGHWAY IMPROVEMENT
FUND: STATE
Department of Development 2000
Division of Engineering 1999 2000 Revised 2000 2001
Highway Maintenance Actual Budget Budget Estimate Budget
211-03-20-770 (Traffic Signals)
OTHER EXPENSES
2310 Utilities $15,431 $18,000 $22,239 $15,000 $15,000
2430 Repair and Maintenance 0 25,000 25,000 10,000 23,000
15,431 43,000 47,239 25,000 38,000
CAPITAL OUTLAY
2520 Equipment 0 0 0 0 0
TOTALS $15,431 $43,000 $47,239 $25,000 $38,000
12/11 /00
Filename:\per\mig\gpropriv\01 budget\highwyts
`.r
-75-
DEPARTMENT/DIVISIONBUREAU: Department of Development
Division of Engineering
Highway Maintenance
BUDGET SUMMARY:
• Account 2310 provides funding for the cost of utilities related to the operation of traffic signals that are
located on State highways.
• Account 2430 provides funding for parts and supplies to maintain traffic signals.
Highwyts -76- 12/ 11 /00
2001
Operating Budget
Cemetery Fund
CITY OF DUBLIN
au.,~,~,_... _ _ _ _ ~v. . _
DEPARTMENT/DIVISIONBUREAU: Department of Service
Division of Grounds and Facilities
Cemetery Maintenance
STATEMENT OF FUNCTIONS:
The City of Dublin recognizes its responsibility to provide the proper grounds for its permanent residents
by striving to protect and enhance its active and historical cemeteries. It is the Bureau of Cemeteries'
obligation to facilitate the burial process with the greatest of respect and to assure proper care of these sacred
grounds by adherence to the highest of maintenance standards.
OBJECTIVES AND ACTIVITIES:
• To provide proper burial grounds that reflect Dublin's high standards and to assure a most respectful
burial process.
PERSONNEL DATA 2000 2001
POSITION TITLE CURRENT NUMBER AUTHORIZED
Maintenance Worker 1 1
Seasonal Maintenance Worker 2 2
Cemetery Clerk (part-time) 1 p
TOTAL 4 3
,
NOTES AND ADJUSTMENTS:
The part-time Cemetery Clerk position is no longer necessary because the research for the book on the City's
cemeteries is complete.
Cemetery -77- 12/11/00
2001 BUDGET -CITY OF DUBLIN, OHIO
FUND: CEMETERY
Department of Service 2000
Division of Grounds and Facilities 1999 2000 Revised 2000 2001
Cemetery Maintenance Actual Budget Budget Estimate Budget
212-06-20-760
PERSONAL SERVICES
2110 Salaries & Wages $7,466 $25,000 $25,000 $19,000 $30,000
2111 Overtime Wages 515 1,500 1,500 2,000 2,000
2112 Other Wages 32,572 46,200 46,200 38,000 36,200
2120 Employee Benefits 7,243 17,000 17,000 11,500 19,000
47,796 89,700 89,700 70,500 87,200
OTHER EXPENSES
2201 Conferences/Mileage 237 750 750 250 250
2310 Utilities 115 1,000 1,821 500 500
2349 Other Professional Services 0 21,000 21,000 20,000 2,100
2351 Maintenance of Equipment 322 2,000 2,000 1,500 2,000
2380 Printing and Reproduction 0 0 440 440 1,000
2390 Misc. Contractual Services 616 4,750 5,292 4,000 3,800
2410 Office Supplies 0 0 0 100 500
2430 Repair & Maintenance 2,788 8,100 11,521 10,000 8,100
2910 Refunds 10 100 100 0 0
4,088 37,700 42,924 36,790 18,250
CAPITAL OUTLAY
i
2510 Cemetery Improvements 9,888 6,500 18,472 15,000 17,000 ~
2520 Equipment 5,073 2,200 2,200 2,000 3,700
14,961 8,700 20,672 17,000 20,700
70TALS $66,845 $136,100 $153,296 $124,290 $126,150
12/11 /00
Filename:\per\mig\gpropriv\01 budget\cemetery
-78-
DEPARTMENT/DIVISIONBUREAU: Department of Service
Division of Grounds and Facilities
Cemetery Maintenance
BUDGET SUMMARY:
• Account 2112 has been reduced as a result of not maintaining the part-time Cemetery Clerk position.
• Account 2390 provides funding for the transaction expenses related to the acceptance of
Visa/MasterCard, arborist work, and vault company services.
Account 2430 includes funding for repairing monuments, removing trees, grass seed, concrete, topsoil,
and fertilizers.
• Account 2510 includes funding for landscaping, headstone repair, and fence replacement at the Mt. Zion
cemetery.
• Account 2520 includes funding for weedeaters and a mower deck.
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Cemetery -79- 12/ 11 /00
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DEPARTMENT/DIVISIONBUREAU: Department of Service
Division of Recreation Services
Recreation
STATEMENT OF FUNCTIONS:
The Division of Recreation Services is responsible for developing, implementing and delivering quality recreation
and leisure services to the residents of Dublin and the Dublin School District. The Recreation staff is dedicated to
a comprehensive programming standard that insures equitable opportunities to all customers, based on principles of
self-actualization and strength of community, and in a manner that is fiscally responsible and cost efficient.
OBJECTIVES AND ACTIVITIES:
• To provide safe quality leisure time activities and opportunities.
• To provide continuing education and training for the Recreation Staff.
• To promote participation in recreation programs through brochures and pamphlets.
• To insure accessibility for citizens of Dublin.
• To provide the highest quality service to Dublin residents.
PERSONNEL DATA 2000 2001
POSITION TITLE CURRENT NUMBER AUTHORIZED
Recreation Services Administrator 1 1
Recreation Program Supervisor 3 3
Assistant Recreation Program Supervisor 1 2
TOTAL 5 6
SEASONAL STAFF
Front Desk 2.60 FTE 2.60 FTE
Intern 1.65 FTE 1.65 FTE
Open Gym & Sports 4.30 FTE 2.81 FTE
Wyandot Discovery Camp 16.00 SFTE 17.00 SFTE
Recreation Leader 1.30 FTE 1.40 FTE
" Summer Program Supervisors:
Explorers & Kidzones, Camp Project Leed 17.00 SFTE 17.00 SFTE
Teens (Teen Lounge staff) 1.80 FTE 1.15 FTE
Special Needs (Weekender Fun, .26 FTE 1.77 FTE
Vocation/Vacation, Camp Ability)
Jr. Kidzone 5.00 SFTE 5.00 SFTE
Special Events .60 FTE 1.70 FTE
My First Camp .00 FTE .35 FTE
Travel Aides .00 FTE .13 FTE
TOTAL 50.51 FTE 52.56 FTE
NOTES AND ADJUSTMENTS:
An additional Assistant Recreation Program Supervisor has been included in this budget. The Director of Recreation
Services and the Administrative Secretary positions are reflected in the DCRC budget; however, 45% of the
Director's time and 50% of the Administrative Secretary's time are allocated to this budget.
Rec -80- 12/11/00
2001 BUDGET -CITY OF DUBLIN, OHIO
FUND: PARKS AND RECREATION
Department of Service 2000
Division of Recreation Services 1999 2000 Revised 2000 2001
Recreation Actual Budget Budget Estimate Budget
213-06-40-740
PERSONAL SERVICES "
rr1'
2110 Salaries & Wages $220,971 $285,000 $285,000 $295,000 $384,100
2111 Overtime Wages 5,838 9,000 9,000 5,000 7,000
2112 Other Wages 209,125 370,000 370,000 269,200 408,500
2120 Employee Benefits 94,816 139,600 139,600 116,000 185,800
2140 Uniforms and Clothing 5,111 8,700 8,784 7,500 10,200
535,861 812,300 812,384 692,700 995,600
OTHER EXPENSES
2201 Conferences/Mileage 6,597 13,300 14,730 10,000 13,400
2320 Communications 7,245 18,000 18,969 15,000 16,800
2330 Rents & Leases 27,099 46,000 47,748 30,000 48,800
2349 Other Professional Services 60,312 120,000 124,778 92,000 108,700
2351 Maintenance of Equipment 273 2,250 2,450 2,000 3,300
2380 Printing and Reproduction 21,228 26,700 27,050 27,000 31,300
2390 Misc. Contractual Services 16,916 20,000 21,000 18,000 24,000
2391 Memberships & Subscriptions 1,320 2,720 2,731 1,300 3,000
2410 Office Supplies 9,362 14,500 18,000 18,000 17,100
2420 Operating Supplies 43,777 52,000 56,338 55,000 55,200
2423 Concessions 721 2,000 2,615 2,500 3,500
2910 Refunds 10,361 13,000 13,000 12,000 15,000
205,211 330,470 349,409 282,800 340,100
CAPITAL OUTLAY r.r~
2520 Equipment & Office Furniture 6,579 6,500 29,481 29,000 30,000
213-06-41-740
OTHER EXPENSES
2442 Sports Equipment 8,763 17,500 20,500 15,000 16,800
2840 Special Events 6,173 8,000 8,026 5,000 8,500
2841 Senior Citizens' Activities 9,698 16,100 18,925 15,000 25,000
2842 Sports Leagues 34,839 42,100 42,645 40,000 44,200
59,473 83,700 90,096 75,000 94,500
TOTALS $807,124 $1,232,970 $1,281,370 $1,079,500 $1,460,200
12/11 /00
Filename:\per\mig\gpropriv\01 budget\rec
-81-
DEPARTMENT/DIVISIONBUREAU: Department of Service
Division of Recreation Services
Recreation
r. BUDGET SUMMARY:
213-06-40-740
• Account 2110 and 2120 reflect the allocation of personnel costs as detailed in the Notes and Adjustments.
• Account 2112 has increased due to significant growth in programs (teen lounge, arts crafts rooms, etc.) and
increases in hourly rates of pay for seasonal staff.
Account 2320 provides funding for pagers, Nextel phones, mailings for teen and senior programming, distribution
of programming brochures and postage.
Account 2330 provides funding for the bus rentals for camp programs, payments to the School District for use of
their facilities, including custodian services and air conditioning, and 50% of the lease payments for a copier.
• Account 2349 reflects a decrease due to the transfer of Creative Theater Camp to the DCRC budget and a modified
Explorer's program.
• Account 2380 includes funding for printing programming brochures and childcare booklets.
• Account 2390 provides funding for credit card fees. The use of credit cards for the payment of fees continues to
grow.
• Account 2420 provides funding for supplies related to recreation classes and camps.
• Account 2520 provides funding for additional equipment needs as a result of the expansion of the facility.
213-06-41-740
• Account 2442 provides funding for equipment used by sport leagues.
• Account 2841 provides funding for senior programming, including the holiday party, bus rentals, health fair,
monthly speakers, a karaoke machine, and an electronic display for bingo.
fiA~v,.
Rec -82- 12/11/00
DEPARTMENT/DIVISIONBUREAU: Department of Service
Division of Recreation Services
Community Recreation Center
,~.~n ,
e. STATEMENT OF FUNCTIONS:
The Dublin Community Center is a well managed, efficiently operated, state of the art facility providing the
highest standards of organized and open leisure activities to the residents of Dublin and the Dublin School
District. Through well-planned facility management and programming we are committed to the highest level
of service our internal and external customers expect and deserve.
OBJECTIVES AND ACTIVITIES:
• To provide safe, quality leisure activities and services.
• To provide a combination of open recreation and structured program opportunities.
• To provide a facility which meets or exceeds all state and local health and safety requirements.
• To provide continuing education and training for all CRC staff.
PERSONNEL DATA 2000 2001
POSITION TITLE CURRENT NUMBER AUTHORIZED
Director, Recreation Services 1 1
Recreation Service Administrator 2 2
Recreation Program Supervisor 4 4
Recreation Operations Supervisor 1 1
Community Hall Supervisor 1 1
Theatre Supervisor 1 1
Assistant Recreation Program Supervisor 2 3
Recreation Specialist 1 1
Theatre Technician 1 1
Administrative Secretary 1 1
TOTAL 15 16
PART-TIME STAFF
Fitness/Wellness 7.65 FTE 8.03 FTE
Aquatics 18.30 FTE 19.60 FTE
Building Attendants .25 FTE .50 FTE
Building Supervisors 2.20 FTE 2.90 FTE
Member Coordinator .70 FTE .80 FTE
Front Desk Workers 4.90 FTE 4.90 FTE
Babysitters 3.90 FTE 4.30 FTE
Intern 2.00 FTE 1.00 FTE
TOTAL 39.90 FTE 42.03 FTE
NOTES AND ADJUSTMENTS:
An additional Assistant Program Supervisor for aquatics had been added and will be allocated 75% to this
budget and 25% to the outdoor pool.
CRC -83- 12/ 11 /00
2001 BUDGET -CITY OF DUBLIN, OHIO
FUND: PARKS AND RECREATION
Department of Service 2000
Division of Recreation Services 1999 2000 Revised 2000 2001
Community Recreation Center Actual Budget Budget Estimate Budget
213-06-42-740
PERSONAL SERVICES
2110 Salaries & Wages $617,963 $485,000 $485,000 $435,000 ~ $558,700
2111 Overtime Wages 58,170 35,000 35,000 28,000 35,000
2112 Other Wages 606,400 663,000 663,000 633,100 805,200
2120 Employee Benefits 290,531 247,500 247,500 212,500 308,100
2140 Uniforms and Clothing 13,736 25,000 27,560 22,000 22,200
1,586,800 1,455,500 1,458,060 1,330,600 1,729,200
OTHER EXPENSES
2201 Conferences/Mileage 14,876 25,000 26,475 20,000 33,800
2310 Utilities 288,763 500,000 544,452 450,000 550,000
2320 Communications 18,486 52,000 52,375 29,000 41,300
2330 Rents and Leases 4,949 42,500 44,135 30,000 35,400
2349 Other Professional Services 20,935 100,500 103,474 50,000 155,000
2351 Maintenance of Equipment 480 13,400 13,652 5,000 12,300
2380 Printing and Reproduction 24,679 47,900 49,023 35,000 47,400
2390 Misc. Contractual Services 16,520 31,000 32,000 25,000 29,800
2391 Memberships & Subscriptions 1,603 3,500 3,500 3,500 3,900
2410 Office Supplies 23,451 29,250 29,807 18,000 31,100
2420 Operating Supplies & Chemicals 20,316 24,750 29,817 29,800 30,000
2425 Merchandise 7,455 14,000 15,488 12,000 17,000
2426 Recreation Programs Supplies 16,327 71,250 76,861 50,000 45,600 >
2430 Repair and Maintenance 10,851 53,750 56,510 35,000 51,300
2440 Small Tools and Minor Equipment 0 4,300 4,300 3,000 5,100
2442 Sports Equipment 36,973 55,850 56,925 55,000 43,100
2812 Special Programs 1,851 34,000 35,500 25,000 13,800
2910 Refunds 19,304 22,000 22,000 20,000 25,000
527,819 1,124,950 1,196,294 895,300 1,170,900
CAPITAL OUTLAY
2520 Equipment & Office Furniture 8,709 145,100 175,758 75,000 134,400
TOTALS $2,123,328 $2,725,550 $2,830,112 $2,300,900 $3,034,500
12/11 /00
Filename:\per\mig\gpropriv\01budget\crc
i..-.. _ _ _ .
DEPARTMENT/DIVISIONBUREAU: Department of Service
Division of Recreation Services
Community Recreation Center
BUDGET SUMMARY:
• Account 2110 and 2120 include funding for the additional Assistant Recreation Program Supervisor
(Aquatic Operations).
• Account 2112 provides funding for part-time staff. Significant increases have been budgeted due to
growth in the usage of the Wee Folk Room, new aquatic and fitness programs, two additional Assistant
~ Swim Coaches, overall increased attendance at the facility, and an increase in the hourly rate of pay for
staff.
Account 2201 provides funding for training for full-time and part-time staff, specific training in the areas
of aerobics, spinning and pilates, and employee recognition.
• Account 2310 assumes an increase in the cost of natural gas.
• Account 2320 provides funding the distribution of programming brochures, postage, local and long-
distance telephone charges, Nextel phones, and marketing.
• Account 2330 provides funding for copier leases, a postage meter, and specialty equipment rentals for
the theatre.
• Account 2349 has increased due to the transfer of the costs associated with Creative Theater Camp from
Recreation budget to the DCRC budget and the addition of theater performance event fees. This account
also includes the initial NRPA Accreditation Application fee and expenses associated with a contractual
USAS Swim Coach.
• Account 2520 includes funding for staff time clock, equipment for Phase II, patio furniture replacement
and the purchase of an upgraded ozone system to improve air and water quality within the natatorium.
cRC -85- 12/11/00
DEPARTMENT/DIVISIONBUREAU: Department of Service
Division of Grounds and Facilities
Community Recreation Center -Facilities
STATEMENT OF FUNCTIONS:
The Bureau of Facilities recognizes its obligation to protect the City's investment in public buildings and
strives to insure that both the appearance and functions are preserved. This will be accomplished by
adherence to proper preventative maintenance programs and striving to anticipate problems. By taking a
proactive stance in managing the City facilities, we can assure the residents that their investments are being
protected.
OBJECTIVES AND ACTIVITIES:
• To protect the City's substantial investments in its facilities by adhering to the strictest preventative
maintenance standards and anticipate and react to our customer needs.
PERSONNEL DATA 2000 2001
POSITION TITLE CURRENT NUMBER AUTHORIZED
Maintenance Crew Leader 2 2
Maintenance Worker 3 3
Custodians 10 11
TOTAL 15 16
NOTES AND ADJUSTMENTS:
An additional Custodian is reflected in this budget.
RecFac -86- 12/11/00
2001 BUDGET -CITY OF DUBLIN, OHIO
w
FUND: PARKS AND RECREATION
Department of Service 2000
Division of Grounds & Facilities 1999 2000 Revised 2000 2001
' Facilities Actual Budget Budget Estimate Budget
213-06-21-740
PERSONAL SERVICES „ri
2110 Salaries & Wages $0 $375,000 $375,000 $350,000 $430,700
2111 Overtime Wages 0 7,000 7,000 21,000 14,000
2112 Other Wages 0 0 0 200 15,000
2120 Employee Benefits 0 148,000 148,000 119,500 207,300
2140 Uniforms and Clothing 0 14,500 14,500 14,000 16,600
0 544,500 544,500 504,700 683,600
OTHER EXPENSES
2201 Conferences/Mileage 0 4,750 4,750 1,500 5,000
2320 Communications 0 2,400 2,400 1,000 2,400
2350 Maintenance of Facilities 0 35,000 35,000 28,000 45,000
2390 Misc. Contractual Services 0 47,650 47,650 40,000 67,000
2391 Memberships & Subscriptions 0 400 400 200 0
2420 Operating Supplies 0 85,500 85,500 65,000 117,500
0 175,700 175,700 135,700 236,900
CAPITAL OUTLAY
2520 Equipment & Office Furniture 0 1,700 1,700 1,000 16,100
2530 Building/Renovation 0 104,250 104,250 75,000 30,000
0 105,950 105,950 76,000 46,100
TOTALS $0 $826150 $826,150 $716,400 $966,600
12/11 /00
Filename:\per\mig\gpropriv\01 budget\faccrc
."a
-87-
DEPARTMENT/DIVISIONBUREAU: Department of Service
Division of Grounds and Facilities
Community Recreation Center -Facilities
BUDGET SUMMARY:
• Account 2110 and 2120 include funding for the additional Custodian position.
• Account 2350 provides an allocation to maintain the facility.
• Account 2390 includes funding for HVAC services, fire alarm and sprinkler alarm testing, preventative
maintenance services and to refinish the gymnasium and aerobic room floors.
• Account 2420 provides funding for custodial supplies, light bulbs, filters, paints and other miscellaneous
supplies to maintain the facility.
• Account 2530 includes funding to replace the service entrance door, reconstruction of the boiler stack and
to replace hand bowls in the locker rooms and restrooms.
RecFac -88- 12/11/00
2001
Operating Budget
Safety Fund
CITY OF DUBLIN
DEPARTMENT/DIVISION/BUREAU: Department of Safety
Division of Police
STATEMENT OF FUNCTIONS:
The Division of Police is under the direct administrative direction of the Chief of Police and is comprised
of two bureaus, the Bureau of Operations and the Bureau of Services.
The Bureau of Operations consists of the following major components: patrol and investigation. The primary
responsibility of the Operations Bureau is the maintenance of public order. This involves the protection of
constitutional guarantees, the enforcement of the ]aw and the provision of services necessary to respond to
other needs of the Community. The Bureau of Services consists of the following major components: clerical
support, training, accreditation, communications and community education. The primary responsibility of
the Services Bureau is to provide the required support services for the entire Division.
The Division works in cooperation with local, and State and Federal law enforcement agencies in gathering
information on criminal activity. Other functions include: appearing as witnesses in court cases, identifying
and providing educational resources to assist the community in crime prevention and planning for long-range
community needs as they relate to future police services.
OBJECTIVES AND ACTIVITIES
• To enhance the quality of life in the community.
• To provide an increased level of advanced training for staff.
• To increase proactive policing methods in an effort to reduce the incidence of crime.
• To increase traffic enforcement activities in an effort to reduce the community's accident rate.
• To develop improved partnerships with various community entities necessary to reduce criminal activity.
PERSONNEL DATA 2000 2001
POSITION TITLE CURRENT NUMBER AUTHORIZED
Chief of Police 1 1
Police Lieutenant 2 2
Police Sergeant 9 9
Police Officer 49 54
Administrative Secretary 1 1
Account Technician I 1 1
Clerical Specialist I 2 2
Clerical Specialist II 2 2
Communications Technician 13 14
Communications Supervisor ? ?
TOTAL 82 88
NOTES AND ADJUSTMENTS:
Five additional Police Officers and one additional Communications Technician are reflected in this budget.
The additional officers, in conjunction with the disbanding of the Froblem Oriented Policing unit, will be
utilized to implement School Resource Officers in the middle schools, add a detective and increase Police
Officers assigned to the patrol function. The City was awarded a Federal grant for the school resource
officers and will receive $375,000 over the next three years to offset a portion of the cost. The Dublin City
School District will also reimburse the City for a portion of the costs associated with the School Resource
Officers.
Police -89- 12/11/00
2001 BUDGET -CITY OF DUBLIN, OHIO
FUND: SAFETY 2000
Department of Safety 1999 2000 Revised 2000 2001
Division of Police Actual Budget Budget Estimate Budget
214-08-10-750
PERSONAL SERVICES
2110 Salaries & Wages $3,584,589 $3,840,000 $3,905,000 $3,959,000 $4,282,300 rrrr
2111 Overtime Wages 180,500 250,000 275,000 194,100 249,000
2112 Other Wages 8,476 5,000 5,000 2,000 5,000
2120 Employee Benefits 1,157,493 1,200,000 1,200,000 1,188,000 1,428,100
2140 Uniforms & Clothing 107,592 125,000 135,587 130,000 102,100
5,038,650 5,420,000 5,520,587 5,473,100 6,066,500
OTHER EXPENSES
2201 Conference/Mileage 59,393 105,000 106,591 80,000 119,500
2211 Meeting Expenses 316 1,500 2,165 2,000 2,500
2213 Seminar Expenses 704 8,000 8,500 3,000 11,500
2301 County Auditor Deductions 2,465 5,000 5,000 3,500 5,000
2320 Communications 28,925 38,000 38,710 35,000 43,000
2330 Rents and Leases 7,347 14,800 15,454 15,000 17,900
2349 Other Professional Services 3,723 30,000 30,552 10,000 30,000
2351 Maintenance of Equipment 37,179 58,500 60,769 45,000 121,000
2390 Misc. Contractual Services 2,684 10,000 10,298 7,500 11,700
2391 Membership & Subscriptions 3,748 5,000 16,112 12,000 13,100
2410 Office Supplies 14,079 27,000 29,251 20,000 29,700
2420 Operating Supplies 46,880 57,000 61,846 61,000 69,800
2851 D.A.R.E. Program 26,258 42,000 43,567 43,000 46,000
2852 Drug Enforcement 0 25,000 25,000 0 25,000
2910 Refunds 120 500 500 0 500 `.r
233,821 427,300 454,315 337,000 546,200
CAPITAL OUTLAY
2520 Equipment ~ Office Furniture 37,509 123,100 150,001 130,000 130,000
TOTALS $5,309,980 $5,970,400 $6,124,903 $5,940,100 $6,742,700
12/11 /00
Filename:\perlmig\gpropriv\01 budget\police
-90-
A
DEPARTMENT/DIVISION/BUREAU: Department of Safety
Division of Police
BUDGET SUMMARY:
• Account 2110 and 2120 provide funding for the additional staff identified in the Notes and Adjustments.
• Account 2140 provides funding for uniform allowances and dry cleaning as provided for in the negotiated
FOP contract and provides funding to issue full uniforms for the new positions.
• Account 2201 includes funds for ayear-end staff retreat. This retreat is a one-day, locally held retreat
with the objective of closing out 2001 and preparing for 2002.
Account 2211 provides funding for group meetings sponsored by the City (i.e. CALEA). Funding is
included for food, beverages, and associated supplies.
• Account 2213 provides funding for expenditures related to seminars sponsored by the Division of Police.
The expenditures are offset by fees charged to participants.
• Account 2330 provides funding to lease copiers and an undercover vehicle for the officer assigned to the
Drug Enforcement Agency.
• Account 2349 provides funding for polygraphs, laboratory testing, and law enforcement support from
other local, state and federal agencies.
• Account 2351 provides funding for maintenance agreements for equipment. A maintenance agreement
for the radio system will be executed and beginning in mid-year, a maintenance agreement for radios and
the consoles in the Communications Center will be activated.
• Account 2420 includes funding for equipment, batteries, film, ammunition, Operation Kidprint supplies,
recruitment supplies, jail supplies, canine food and supplies, supplies for police officer memorial service,
and data master supplies.
• Account 2851 includes funding for all DARE related supplies and activities.
• Account 2520 includes funding for a fax machine, cabinetry and replacement chairs for the
Communications Center, digital cameras and related equipment to be placed in all front-line cruisers,
additional lockers, OC Spray devices, surveillance equipment for utilization in covert investigations,
equipment for the bike patrol program, including the addition of four bikes, the replacement of stop sticks
and "piranhas", radios for additional staff, and an additional eight Lifepak Defibrillators.
• Account 2852 appropriates funds for undercover activities in the area of drug trafficking.
Police -91- 12/11/00
2001
Operating Budget
Swimming Pool Fund
CITY OF DUBLIN
DEPARTMENT/DIVISION/BUREAU: Department of Service
Division of Recreation Services
Pool
STATEMENT OF FUNCTIONS:
The facility and programs of the Dublin Municipal Pool are run by a Recreation Program Supervisor. It is
their responsibility to ensure the health and safety of the operation and the qualifications of the staff to
lifeguard, teach, and run the various programs offered.
OBJECTIVES AND ACTIVITIES:
• To operate a swimming facility which meets or exceeds all state health and safety requirements.
• To offer open swim times for general public use.
• To offer a comprehensive aquatics program including but not limited to swim lessons for all ages, a
traveling swim team program for school age youth, and water exercise classes.
• To provide continuing education and training for all pool staff.
• To increase open recreation opportunities at the facility.
PERSONNEL DATA 2000 2001
POSITION TITLE CURRENT NUMBER AUTHORIZED
SEASONAL STAFF:
Pool Manager 2.00 SFTE 2.05 SFTE
Concession Manager 1.00 SFTE .75 SFTE
Assistant Concession Manager 1.00 SFTE 1.50 SFTE
Head Lifeguard 2.00 SFTE 0.00 SFTE
Pool Lifeguard 14.00 SFTE 19.05 SFTE
Desk Staff 2.00 SFTE 9.85 SFTE
Concession Staff 3.50 SFTE 0.00 SFTE
Swim Team Coaches 7.20 SFTE 3.75 SFTE
Building Attendant 1.00 SFTE 0.00 SFTE
Swim Instructors 1.00 SFTE .10 SFTE
TOTALS 34.70 SFTE 37.05 SFTE
NOTES AND ADJUSTMENTS:
In addition to the Seasonal Staff reflected above, several full-time positions reflected in the DCRC's budget
have time allocated to this budget: 15% for one Recreation Program Supervisor (Aquatics); 25% for the
Assistant Recreation Programming Supervisor added this year; 5% of the other Assistant Recreation Program
Supervisor; and 5% for the Director and a second Recreation Program Supervisor.
Pool -92- 12/11/00
2001 BUDGET -CITY OF DUBLIN, OHIO
FUND: PARKS AND RECREATION
Department of Service 2000
Division of Recreation Services 1999 2000 Revised 2000 2001
Pool Actual Budget Budget Estimate Budget
215-06-40-740
PERSONAL SERVICES
2110 Salaries & Wages $6,838 $12,000 $12,000 $15,500 $25,200
2111 Overtime Wages 0 0 4,500 4,000 0
2112 Other Wages 115,917 131,500 148,500 125,000 190,500
2120 Employee Benefits 19,153 23,500 23,500 20,000 31,900
2140 Uniforms & Clothing 3,862 7,000 7,000 2,500 9,400
145,770 174,000 195,500 167,000 257,000
OTHER EXPENSES
2201 Conferences/Mileage 269 2,700 2,700 1,000 2,000
2310 Utilities 36,834 44,000 46,794 35,000 46,800
2320 Communications 253 1,000 1,368 500 1,200
2349 Other Professional Services 289 700 863 900 1,000
2390 Misc. Contractual Services 0 400 400 400 700
2410 Office Supplies 396 3,500 3,500 1,000 3,500
2420 Operating Supplies 9,542 12,700 14,138 12,000 13,600
2423 Concessions 23,082 25,000 25,110 25,000 29,500
2424 Pool Supplies/Chemicals 1,003 2,100 2,346 2,000 1,500
2430 Repair and Maintenance 8,950 32,140 35,122 20,000 27,200
2910 Refunds 0 1,500 1,500 100 1,500
80,618 125,740 133,841 97,900 128,500
CAPITAL OUTLAY
2520 Equipment & Office Furniture 17,688 105,000 197,545 110,000 129,700
TOTALS $244,076 $404,740 $526,886 $374,900 $515,200
12/11 /00
Filename:\per\mig\gpropriv\01 budget\pool
-93-
_ ~ w
DEPARTMENT/DIVISIONBUREAU: Department of Service
Division of Recreation Services
Pool
BUDGET SUMMARY:
• Account 2110 and 2120 reflect the allocation noted under Notes and Adjustments.
• Account 2112 has increased due to upgrades in seasonal staff salaries, additional staff training, and extra
staff to monitor water slides.
• Account 2310 provides funding for electric, natural gas, and water and sewer services.
Account 2320 provides funding for the monthly charges associated with the pay phone located at the
pool, a Nextel phone, and local and long-distance telephone charges. '
• Account 2390 provides funding for the rental of an industrial pool pump to drain the pool prior to the
season's opening, and routine water lab testing fees.
• Account 2420 includes funding chlorine and other pool chemicals.
• Account 2430 includes funding for painting, repair of the heater and skimmer, and general repairs and
maintenance.
• Account 2520 includes funding to upgrade the filter system and replace the heater.
Pool -94- 12/ 11 /00
i
2001
Operating Budget
C
Permissive Tax Fund
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CITY OF DUBLIN
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DEPARTMENT/DIVISIONBUREAU: Permissive Tax Fund
STATEMENT OF FUNCTIONS:
Funds are received from the County $5.00 Motor Vehicle License Tax Fund as individual projects are
approved by the Franklin County Engineer's Office and Franklin County Commissioners. Projects must be
for roadway construction or improvements. Funds are also received from legislation approved by Franklin
and Delaware Counties to increase license registration fees in two $5.00 increments. The City receives 50%
of the "first $5.00 increment". The revenue received can only be spent on roads and bridges.
NOTES AND ADJUSTMENTS:
PermTax -95- 12/ 11 /00
2001 BUDGET -CITY OF DUBLIN, OHIO
2000
FUND: PERMISSIVE TAX 1999 2000 Revised 2000 2001
Capitallmprovements Actual Budget Budget Estimate Budget
216-03-12-780 ~
CAPITAL OUTLAY
rrriY
2550 Street Construction $0 $0 $500,000 $0 $0
12/11 /00
Filename:\per\mig\gpropriv\01 budget\permtax
-96-
DEPARTMENT/DIVISIONBUREAU: Permissive Tax Fund
BUDGET SUMMARY:
~ Account 2550 provides funding to pay for a portion of a City road improvement project(s).
PermTax -97- 12/ 11 /00
2001
Operating Budget
Hotel/Motel Tax Fund
CITY OF DUBLIN
.a _ . _
DEPARTMENT/DIVISION/BUREAU: Department of Administrative Services
Division of Community Relations
STATEMENT OF FUNCTIONS:
75% of the hotel/motel tax revenues are credited to Hotel/Motel Tax Fund in accordance with City Ordinance
No. 133-87. The remaining 25% is distributed to the Dublin Convention and Visitors Bureau. From the
HoteUMotel Tax Fund, the City allocates 25% of the total revenue to the Dublin Arts Council (DAC), up to
a maximum as specified in a lease agreement executed for the DAC's use of a City owned facility. Funds
may be distributed to other organizations through City Council review of submitted hotel/motel tax
applications. City sponsored projects/events may be approved through the normal budget process. For 2001,
these include special projects related to St. Patrick's Day, Fourth of July, Irish Festival and Community Tree
Lighting.
City-sponsored events are coordinated by the Division of Community Relations. The Division plans and
coordinates special events designed to promote the City of Dublin, enhance the City's appeal to the general
public, and stimulate visitors interest and resident participation. The Division also coordinates City services
required for events held within the City of Dublin.
OBJECTIVES AND ACTIVITIES:
• To administer City-sponsored events held within the City.
• To administer City services required for events held within the City of Dublin.
• To establish, develop, and cultivate effective relations among the City, various community organizations,
and sponsors involved in the special events planning and coordination process.
• To attract, service and retain major events that contribute to overnight stays in Dublin hotels.
• To serve on the Board of Trustees of the Dublin Convention and Visitors Bureau as an ex-officio member.
• To secure sponsorships for City-sponsored events.
• To coordinate the planning, staffing and resources of various divisions to support both City and city-wide
events
PERSONNEL DATA 2000 2001
POSITION TITLE CURRENT NUMBER AUTHORIZED
Community Relations Specialist 2 2
Community Relations Specialist (Part-time) 1 1
TOTAL 3 3
NOTES AND ADJUSTMENTS:
As noted in the General Fund, the Director of Community Relations, the Administrative Secretary and the
Clerical Specialist II positions are allocated 50% to this budget.
Numerous temporary employees are used throughout the year to staff City sponsored special events.
SpEvents -98- 12/11/00
w
2001 BUDGET -CITY OF DUBLIN, OHIO
FUND: HOTEUMOTEL TAX 2000
Department of Administrative Services 1999 2000 Revised 2000 2001
Division of Community Relations Actual Budget Budget Estimate Budget
217-01-13-740
PERSONAL SERVICES
2110 Salaries & Wages $120,406 $123,800 $123,800 $137,000 $150,000
2111 Overtime Wages 3,527 2,900 2,900 2,900 7,000
2112 Other Wages 2,095 28,940 28,940 28,000 41,800
2120 Employee Benefits 28,845 35,700 35,700 33,000 40,300
154,873 191,340 191,340 200,900 239,100
OTHER EXPENSES
2201 Conferences/Mileage 7,233 7,200 7,370 6,000 8,200
2211 Meeting Expenses 1,222 1,500 1,500 1,200 2,000
2320 Communications 11,147 11,800 11,975 17,000 18,000
2349 Other Professional Services 618,897 726,350 891,713 800,000 772,500
2370 Advertising 63,375 66,800 77,633 70,000 71,800
.2380 Printing 24,791 29,670 34,564 32,500 50,500
2391 Memberships & Subscriptions 1,741 1,800 1,800 1,800 2,500
2410 Office Supplies 4,646 6,300 7,944 7,900 7,800
2420 Operating Supplies 93,336 102,262 123,562 125,000 145,100
2440 Small Tools & Minor Equipment 70 7,200 16,384 14,000 8,200
2813 Promotional Programs 3,525 5,500 6,250 4,000 6,800
2815 Volunteer Program-DIF 0 13,180 13,180 7,000 13,600
2910 Refunds 1,969 0 0 1,000 0
831,952 979,562 1,193,875 1,087,400 1,107,000
CAPITAL OUTLAY
2520 Equipment & Office Furniture 0 1,000 1,000 500 2,000
SUB-TOTALS 986,825 1,171,902 1,386,215 1,288,800 1,348,100
Department of Finance
Division of Taxation
217-02-11-740
OTHER EXPENSES
2814 Grants/City Sponsored Projects 379 6,000 6,000 2,000 0
2821 Grants/Community Organizations 515,695 614,250 650,961 530,500 180,000
2822 Grants/DAC 0 0 0 0 445,300
2823 Grants/DCVB 0 0 0 0 80,000
516,074 620,250 656,961 532,500 705,300
CAPITAL OUTLAY
2510 Land 8 Land Improvements 1,368,720 0 10,400 10,250 0
2790 Transfers 1,360,000 0 0 0 182,700
2,728,720 0 10,400 10,250 182,700
TOTALS $4,231,619 $1,792,152 $2,053,576 $1,831,550 $2,236,100
12/11 /00
Filename:\per\mig\gpropriv\01 budgetlspevents -99-
DEPARTMENT/DIVISIONBUREAU: Department of Administrative Services
Division of Community Relations
BUDGET SUMMARY:
217-01-13-740
• Account 2112 provides funding for the permanent part-time Community Relations Specialist.
• Account 2211 provides funding for internal working luncheons, special events committee
luncheons/dinners and external business luncheon meetings.
Account 2320 includes funding for Irish Festival bulk mailings, courier services and a 1-800 events
telephone line.
Account 2349 includes funds for photographer, entertainment, tents, tables, chairs and other equipment
for City sponsored events: St. Patrick's Day, 4th of July, Dublin Irish Festival and Holly Days.
Entertainment elements, size and scope of these events have increased with substantial revenue
recognized.
• Account 2370 includes funds for advertising special events in local, regional and national publications
to attract visitors and overnight guests.
• Account 2380 includes funds for fliers, brochures, invitations, postcards, tickets, coupons, and maps for
City sponsored events.
• Account 2420 includes funding for float decorations, sweatshirts/t-shirts, awards, decorations, prizes,
refreshments, displays for special events, table coverings, retail merchandise and alcohol and soda for the
Dublin Irish Festival.
217-02-11-740
• Account 2821 is an allocation for grants to community organizations in accordance with the Hotel/Motel
Grant Application Guidelines.
• Account 2822 provides funding for distribution with the Dublin Arts Council in accordance with the lease
agreement executed for 7125 Riverside Drive.
• Account 2823 provides funding for the grant awarded to the Dublin Convention and Visitors Bureau as
authorized by Ordinance No. 109-00.
SpEvents -100- 12/ 11 /00
I;
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2001
Operating Budget
i
ducation and Enforcement Fund
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CITY OF DUBLIN
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DEPARTMENT/DIVISIONBUREAU: Department of Safety
Division of Police
Ordinance 96-90 authorized the establishment of the Enforcement and Education Fund. Revenues in this
fund are derived from fines received in accordance with Section 4511.99 of the Ohio Revised Code. This
fund is to be used by the Division of Police to pay those costs it incurs in enforcing Section 4511.19 of the
Ohio Revised Code, in educating the public of laws governing the operation of a motor vehicle while under
the influence of alcohol, the dangers of operating a motor vehicle while under the influence of alcohol and
other information relating to the operating of a motor vehicle and the consumption of alcoholic beverages.
NOTES AND ADJUSTMENTS:
Ed/Enf -101- 12/11/00
2001 BUDGET -CITY OF DUBLIN, OHIO
FUND: EDUCATION AND ENFORCEMENT 2000
Department of Safety 1999 2000 Revised 2000 2001
Division of Police Actual Budget Budget Estimate Budget
218-08-10-750
OTHER EXPENSES ,
2201 Conferences/Mileage $0 $0 $0 $0 $0
2391 Membership & Subscriptions 0 0 0 0 0
2410 Office Supplies 635 0 765 0 0
2420 Operating Supplies 0 0 0 0 0
2910 Refunds 0 0 0 0 0
635 0 765 0 0
CAPITAL OUTLAY
2520 Equipment and Office Furniture 0 3,000 3,000 2,500 3,000
TOTALS $635 $3,000 $3,765 $2,500 $3,000
12/11 /00
Filename:\per\mig\gpropriv\01 budget\edenf
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-102-
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" 2001
Operating Budget
Law Enforcement Trust Fund
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CITY OF DUBLIN
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DEPARTMENT/DIVISIONBUREAU: Department of Safety
Division of Police
STATEMENT OF FUNCTIONS:
Ordinance 94-90 authorized the establishment of the Law Enforcement Trust Fund. Revenues in the fund
are derived from contraband property seizures in accordance with Section 2933.43 of the Ohio Revised Code.
This fund is to be used to pay the costs of prolonged or complex investigations or prosecutions, to provide
reasonable technical training or expertise, to provide matching funds to obtain federal grants to aid law
enforcement, or for other law enforcement purposes that City Council determines to be appropriate.
~N
NOTES AND ADJUSTMENTS:
.
LawEnf -103- 12/ 11 /00
2001 BUDGET -CITY OF DUBLIN, OHIO
FUND: LAW ENFORCEMENT TRUST 2000
Department of Safety 1999 2000 Revised 2000 2001
Division of Police Actual Budget Budget Estimate Budget
219-08-10-750
OTHER EXPENSES
2201 Conferences/Mileage $0 $0 $0 $0 $0
2320 Communications 0 0 0 0 0
2391 Membership & Subscriptions 0 0 0 0 0
2410 Office Supplies 0 0 0 0 0
2420 Operating Supplies 0 0 0 0 0
2910 Refunds 0 0 0 0 0
0 0 0 0 0
CAPITAL OUTLAY
2520 Equipment and Office Furniture 2,595 5,000 5,000 2,500 5,000
TOTALS $2,595 $5,000 $5,000 $2,500 $5,000
12/11 /00
Filename:\per\mig\gpropriv\01 budget\lawenf
-104-
.
2001
Operating Budget
Mayor's Court Computer Fund
CITY OF DUBLIN
DEPARTMENT/DIVISION/BUREAU: Department of Administrative Services
Division of Court Services
STATEMENT OF FUNCTIONS:
Ordinance 41-93 authorized the establishment of the Mayor's Court Computer Fund. Revenues in this fund
are derived from fees received in accordance with Substitute Senate Bi11246. This fund is to be used by the
Division of Court Services to pay those costs it incurs for any operational costs and/or any subsequent
updates for the court computer. The City currently assesses a fee of five dollars (~~.00) per case; however,
Substitute Senate Bi11246 allowed the fee to be set as high as ten dollars ($10.00).
Computer -105- 12/ 11 /00
2001 BUDGET -CITY OF DUBLIN, OHIO
FUND: MAYOR'S COURT COMPUTER 2000
Department of Administrative Services 1999 2000 Revised 2000 2001
Division of Court Services Actual Budget Budget Estimate Budget
221-01-14-710
OTHER EXPENSES
2201 Conferences/Mileage $195 $0 $0 $0 $500
2351 Maintenance of Equipment 3,006 7,800 8,013 7,500 8,000
2410 Office Supplies 0 0 0 0 500
2420 Operating Supplies 0 250 250 150 250
3,201 8,050 8,263 7,650 9,250
CAPITAL OUTLAY
2520 Equipment and Office Furniture 0 5,000 42,460 37,000 8,700
TOTALS $3,201 $13,050 $50,723 $44,650 $17,950
12/11 /00
Filename:\per\mig\gpropriv\01 budget\computer
-106-
DEPARTMENT/DIVISION/BUREAU: Department Administrative Services
Division of Court Services
BUDGET SUMMARY:
• Account 2201 includes funding for computer related training for the Division of Court Services.
• Account 2351 includes funding for computer hardware maintenance fees and other computer related
equipment as the need arises.
• Account 2520 includes funding for a labeling system, a laptop for the Prosecutors to use during court
and a flat screen monitor for the Court Room.
Computer -107- 12/ 11 /00
~~..L~
2001
Operating Budget
Debt Service Funds
CITY OF DUBLIN
DEPARTMENT/DIVISIONBUREAU: General Obligation Debt Service
_ STATEMENT OF FUNCTIONS:
These funds reflect the cost of paying the principal and interest on various outstanding bond and note issues.
Sources of funding include property taxes and transfers from the General Fund, Capital Improvements Tax
Fund and various Tax Increment Financing Funds.
NOTES AND ADJUSTMENTS:
Budget requests for debt service payments reflect debt service obligation for both long-term and short-term
debt issued by the City. The debt service payments for Water Fund and Sewer Fund obligation are not longer
reflected in the General Obligation Debt Service Fund. They are budgeted as debt service payments directly
in the Water and Sewer Funds instead of transferring the money to the General Obligation Debt Service Fund
and reflecting the debt payments in that Fund. The 2001 Operating Budget includes principal and interest
payments for the bonds that will be issued in November. Actual payments may vary based on interest rates
received when the bonds are issued.
Debt -108- 12/11/00
2001 BUDGET -CITY OF DUBLIN, OHIO
FUNDS: GENERAL OBLIGATION AND SPECIAL 2000
ASSESSMENT DEBT SERVICE A99a1 Bud0 et Budsetd Estomate Bud0 et
Department of Finance
GENERAL OBLIGATION DEBT SERVICE
310-02-10-790
DEBT SERVICE
2301 County Auditors' Deductions $299 $600 $6000 $3200 $4000
2601 Debt Issuance Costs 7,553 0
2610 Principal-Water 500,703 349,100 349,100 349,100 313,900
2611 Principal-Parks Programs 150,653 147,000 147,000 147,000 229,600
2612 Principal-Transportation 6,218,434 9,927,300 31,327,300 31,327,213 1,835,000
2613 Principal-Lands and Buildings 1,199,058 2,572,800 3,915,800 3,915,702 4,919,000
2614 Principal-Sewer 781,849 121,400 121,400 121,400 124,600
2620 Interest-Water 385,975 134,200 134,200 134,200 117,000
2621 Interest-Parks Programs 71,436 66,700 66,700 66,700 247,800
2622 Interest-Transportation 989,395 1,459,200 1,789,200 1,786,026 2,110,000
2623 Interest-Lands and Buildings 736,868 732,400 765,975 765,903 930,000
2624 Interest-Sewer 886,356 58,000 58,000 58,000 53,500
TOTALS $11,928,579 $15,568,700 $38,675,275 $38,671,564 $10,880,800
SPECIAL ASSESSMENT DEBT SERVICE
320-02-10-790
DEBT SERVICE
2301 County Auditors' Deductions $175 $500 $500 $397 $500 ~
2610 Principal-Water and Sewer 41,000 33,800 33,800 41,675 25,000
2620 Interest-Water and Sewer 11,607 8,000 8,000 6,634 4,800
$52,782 $42,300 $42,300 $48,706 $30,300
TOTALS
SPECIAL ASSESSMENT DEBT SERVICE
321-02-10-790
DEBT SERVICE
2612 Principal-Transportation $55,000 $55,000 $55,000 $55,000 $55,000
2622 Interest-Transportation 72,270 68,800 68,800 68,778 65,300
TOTALS $127,270 $123,800 $123,800 $123,778 $120,300
12/11/00
Filename:t:\per\mig\gpropriv\01 budget\debt
-109-
2001
Operating Budget
Capital Improvements Tax Fund
CITY OF DUBLIN
_
DEPARTMENT/DIVISIONBUREAU: General Capital Improvements
STATEMENT OF FUNCTIONS:
This fund was created by City Council and has as its express purposes: the purchase of equipment, apparatus,
property, construction of buildings, structures, roads and other public improvements as needed. City income
tax collections are directly credited to this fund each year in accordance with Ordinance No. 17-87.
Additional revenue is provided by transfers from the General Fund and interest income.
NOTES AND ADJUSTMENTS:
In accordance with State requirements, separate funds will be established when notes bonds are issued for
specific projects and the associated expenditures will also be assigned to that fund.
Funding is based on the 2001-2005 Capital Improvements Program.
,~R
CIP -110- 12/11/00
2001 BUDGET -CITY OF DUBLIN, OHIO
2000
FUND: CAPITAL IMPROVEMENT TAX 1999 2000 Revised 2000 2001
Actual Budget Budget Estimate Budget
401-03-14-780
CAPITAL OUTLAY
2510 Land and Land Improvements $1,542,148 $885,000 $1,249,000 $962,935 $535,000
2511 Park and Bikeway Improvements 1,126,206 2,315,000 3,329,528 1,974,436 3,107,000 ~
2522 Police Capital Equipment 50,113 297,000 309,600 188,347 302,000
2523 City Maintenance Equipment 1,228,998 3,135,000 4,754,851 3,334,578 4,066,5000
2530 Buildings and Other Structures 0 0 0 0
2550 Transportation Projects 4,781,149 12,553,000 16,076,772 12,353,928 12,167,000
2551 New Street Const./Eng. Projects 100,000 0 0 0 0
2560 Sanitary Sewer Improvements 0 0 0 0 0
2561 Water System Improvements 0 0 0 0 0
2562 Storm Sewer Improvements 398,600 373,000 419,333 220,063 662,000
2570 Other Projects and Equipment 0 0 0 0 0
2571 Computer hardware/software 1,114,875 1,223,000 1,731,112 1,187,140 1,345,000
2572 Building repairs and renovations 0 109,000 109,000 39,406 158,000
2573 Utility burial 0 560,000 560,000 187,040 0
2579 Other Projects 0 85,000 135,000 95,090 230,000
2599 Contingencies 0 150,000 150,000 57,037 175,000
10,342,089 21,685,000 28,824,196 20,600,000 22,747,500
OTHER EXPENSES
2790 Transfers 5,060,182 6,697,000 6,697,000 6,217,666 3,637,000
2791 Advances 0 0 0 3,073,638 0
TOTALS $15,402,271 $28,382,000 $35,521,196 $29,891,304 $26,384,500
12/11 /00 ,
Filename:t:\per\mig\gpropriv\01 budget\cip
-111-
2001 BUDGET-CITY OF DUBLIN, OHIO
FUND: CAPITAL IMPROVEMENT TAX
Department of Development
401-03-14-780
CAPITAL OUTLAY
2510 Land and Land Improvements
Land Acquisition $150,000
Metro Park-City's commitment 385,000
535,000
2511 Park and Bikeway Improvements
Park renovations/improvements 239,000
Hawk's Nest Park 250,000
Balgriffin Park 20,000
Scottish Corners Park-rehab 35,000
Avery Park Bikepath 45,000
Brandon Woods 40,000
Dublin CRC-rehab 58,000
Outdoor Pool improvements 180,000
Darree Fields development 150,000
Amberleigh Community Park 10,000
Southwest Community Park 1,500,000
Northeast Quad Park 580,000
3,107,000
2522 Police Capital Equipment
In-car video cameras 15,000
Lasers-speed measuring 20,000
Leem/CB upgrade/replacement 8,000
Justice Center renovations 8,000
E911 System replacement 200,000
Forward looking infrared scope 16,000
Multiplex taping system 25,000
Stealth stat 10,000
302,000
2523 City Maintenance Capital Projects
Fleet management program-replacements 819,000
Fleet management program-additions 503,500
Fleet management program-equipment 264,000
Service Complex expansion 2,480,000
4,066,500
2550 Transportation Projects
Annual street maintenance program 1,240,000
Annual ditch enclosure program 75,000
Annual bikeway maintenance 30,000
Bikeway connections/additions 150,000
Dublin Road bike path 800,000
Street lighting at miscellaneous intersections 50,000
Southwest area traffic improvements 572,000
12/11 /00
Filename:\per\mig\gpropriv\01 budgetlcapimp0l -112-
2001 BUDGET-CITY OF DUBLIN, OHIO
FUND: CAPITAL IMPROVEMENT TAX
Department of Development
2550 Transportation Projects(continued)
Woerner Temple-Avery to Eiterman Road 3,212,000
Emerald Pkwy-Sawmill Rd to Hard Rd 2,000,000
Tuttle Crossing extension-Wilcox Rd to Avery Rd 400,000
Eiterman Road extension 3,372,000
Avery/ Brand Road realignment 191,000 t
Glick Rd/Muirfield Dr. intersection improvements 75,000
12,167,000
2562 Stormwater Improvements
Stormwater management program 662,000
662,000
2570 Other Projects & Equipment
2571 Computer hardware/software 1,345,000
2572 Building repairs and renovations 158,000
2579 Other Projects 230,000
1,733,000
2599 Contingencies 175,000
175,000
2710 Transfers
Debt Service 3,637,000
3,637,000
TOTAL $26,384,500
12/11/00
Filename:\per\mig\gpropriv\01 budget\capimp01
-113-
2001
Operating Budget
Parkland Acquisition Fund
CITY OF DUBLIN
DEPARTMENT/DIVISIONBUREAU: Parkland Acquisition Fund
STATEMENT OF FUNCTIONS:
Chapter 152 of the Codified Ordinances of Dublin provides for the payment of fees in lieu of parkland
dedication. These fees are credited to the parkland Acquisition Fund for the purpose of acquiring
recreational facility sites, open space and/or parkland. As part of the annual operating budget process,
the City also appropriates approximately two percent of the total Capital Improvements Tax Fund budget
to be transferred to this fund.
NOTES AND ADJUSTMENTS:
Funding programmed for 2001 is based on the 2001-2005 Capital Improvements Program. One of City
Council's goals for 2001 was to identify a process to set aside additional funds to preserve
undeveloped land. As a means of accomplishing this goal, the City's "inside millage" from property
taxes will be reallocated and credited to the Parkland Acquisition Fund.
ParkAcq -114- 12/11/00
2001 BUDGET -CITY OF DUBLIN, OHIO
2000
FUND: PARKLAND ACQUISITION 1999 2000 Revised 2000 2001
FUND Actual Budget Budget Estimate Budget
402-02-21-710(Miscellaneous)
OTHER EXPENSES
2301 County Auditor Deductions $0 $0 $0 $0 $55,000
402-02-10-780
CAPITAL OUTLAY
2510 Land and Land Improvements 531,176 1,811,000 1,811,000 1,368,475 2,150,000
2910 Refunds 0 0 0 0 0
531,176 1,811,000 1,811,000 1,368,475 2,150,000
TOTALS $531 176 $1 811 000 $1 811 000 $1,368,475 $2,205,000
12/11 /00
Filename:\per\mig\gpropriv\01 budget\parkacq
-115-
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DEPARTMENT/DIVISION/BUREAU: Department of Service
Division of Streets and Utilities
Water Maintenance
STATEMENT OF FUNCTIONS:
This work program is under the joint supervision of the Director of Service, the Director of Streets and
Utilities, the Director of Development and the Director of Engineering. Under this work program falls the
budgeting and fiscal control function, planning and design of all new construction and improvements of the
water distribution system which is tied to the City of Columbus system under a service contract. The
Administration works in cooperation with architects, engineers, consultants, and builders and developers in
planning improvements to the Dublin portion of the system.
~ The hydrant maintenance program is the direct responsibility of the Director of Streets and Utilities.
OBJECTIVES AND ACTIVITIES:
• Continue the ongoing hydrant maintenance program in-house with a significant cost savings.
• Sand blast hydrants for repainting and continue the ongoing maintenance of hydrants.
• Locate all watch valves.
PERSONNEL DATA 2000 2001
POSITION TITLE CURRENT NUMBER ALiTHORIZED
Maintenance Worker 1 1
Seasonal Maintenance Worker 2 ?
TOTAL 3 3
NOTES AND ADJUSTMENTS:
Thirty percent (30%) of the Maintenance Supervisor position reflected in the Sewer Fund is allocated to this
budget. A Crew Leader is also charged to this budget based on actual time worked in this area. An Assistant
City Engineer position reflected in the Division of Engineering's budget is allocated 20% to the Water Fund.
Water -116- 12/11/00
2001 BUDGET -CITY OF DUBLIN, OHIO
FUND: WATER 2000
Department of Service 1999 2000 Revised 2000 2001
Water Maintenance Actual Budget Budget Estimate Budget
610-06-32-730
PERSONAL SERVICES
2110 Salaries/Wages $38,967 $54,000 $54,000 $38,000 $47,700
2111 Overtime Wages 3,337 3,000 3,000 4,000 3,000
2112 Other Wages 12,235 28,800 28,800 12,000 28,800
2120 Employee Benefits 14,304 23,300 23,300 15,000 20,300
2140 Uniforms & Clothing 759 3,200 5,026 4,000 3,100
69,602 112,300 114,126 73,000 102,900
OTHER EXPENSES
2201 Conferences/Mileage 17 1,200 1,200 400 1,500
2303 Hydrant Maintenance & Repair 39,309 41,500 61,047 50,000 41,500
2310 Utilities 67,475 84,000 97,531 71,000 75,000
2320 Communications 516 1,200 1,653 1,100 800
2349 Other Professional Services 18,620 -5,000 31,508 37,000 0
2351 Maintenance of Equipment 26,191 30,000 38,328 20,000 30,000
2420 Operating Supplies 4,087 9,000 10,169 6,000 9,000
2440 Small Tools & Minor Equipment 686 1,000 1,620 1,000 6,000
2910 Refunds 4,500 25,000 25,000 15,000 25,000
161,401 197,900 268,056 201,500 188,800
CAPITAL OUTLAY
2520 Equipment 1,210 9,000 9,000 3,000 0
2561 Water System Improvements 133,204 0 30,166 20,376 0 ~
134,414 9,000 39,166 23,376 0
TOTALS $365,417 $319,200 $421,348 $297,876 $291,700
Department of Finance
Division of Accountin and Auditin
610-02-10-790
DEBT SERVICE(1)
2610 Principal 0 170,000 170,000 170,000 180,000
2620 Interest 0 224,825 224,825 224,728 213,000
TOTALS $0 $394 825 $394 825 $394,728 $393,000
0 these amounts were shown as transfers.
(1) Pnor to 200 ,
12/11 /00
Filename:\per\mig\gpropriv\01budget\water -117-
~~~um
DEPARTMENT/DIVISIONBUREAU: Department of Service
Division of Streets and Utilities
Water Maintenance
BUDGET SUMMARY:
610-06-32-730
• Account 2110 and 2120 include funding for the positions reflected in the Personnel Data and the
allocations for Streets and Utilities employees identified under Notes and Adjustments.
Account 2112 includes funding for the Seasonal Maintenance Workers.
• Account 2303 provides funding for the contract with Washington Townships to service the City's hydrants
and for emergency repairs.
,s
• Account 2310 provides funding for utility costs related to the operation of the water system.
• Account 2351 includes funding for hydrant replacement parts.
610-02-10-790
• Accounts 2610 and 2620 provide funding for debt service obligations for the 1985 Avery Road Waterline
bond issue and the Rings RoadBlazer Parkway Water Tower bond issue.
Water -118- 12/11/00
2001 BUDGET -CITY OF DUBLIN, OHIO
FUND: WATER 2000
Department of Development 1999 2000 Revised 2000 2001
Division of Engineering Actual Budget Budget Estimate Budget
610-03-12-730
PROFESSIONAL SERVICES
2110 Salaries & Wages $0 $19,800 $19,800 $13,000 $12,000
2111 Overtime Wages 0 1,000 1,000 500 0
2112 Other Wages 0 0 0 0 0
2120 Employee Benefits 0 5,740 5,740 3,600 3,300
0 26,540 26,540 17,100 15,300
OTHER EXPENSES
2349 Professional Services 0 50,000 325,000 150,000 50,000
0 50,000 325,000 150,000 50,000
CAPITAL OUTLAY
2561 Water System Improvements 0 230,000 230,000 230,000 643,000
TOTALS $0 $306,540 $581,540 $397,100 $708,300
12/11/00
Filename:\per\mig\gpropriv\01 budget\water
ctrl
-119-
DEPARTMENT/DIVISIONBUREAU: Department of Development
Division of Engineering
Water Maintenance
Budget Summary:
• Account 2110 and 2120 provide funding for the allocation for the Assistant City Engineer position.
~ Account 2349 provides funding to maintain the computer modeling program developed during the
Community Plan process. This program is used to track water pressure and identify system needs.
• Account 2561 provides funding for the extension of the water lines along Avery Road and Shier Rings
Road and an allocation for miscellaneous oversizing as identified in the 2001-2005 CIP.
Water -120- 12/11/00
2001
Operating Budget
Sewer Fund
CITY OF DUBLIN
DEPARTMENT/DIVISIONBLTREAU: Departments of Development and Service
Divisions of Engineering and Streets and Utilities
Sewer Maintenance
STATEMENT OF FUNCTIONS:
This work program is under the joint supervision of the Director of Service, the Director of Streets and
Utilities, the Director of Development and the Director of Engineering. This work program includes the
budgeting and fiscal control function, planning and design of all new construction, improvements and
removal of infiltration and inflow sources. The Division of Streets and Utilities is responsible for the
execution of maintenance on the entire sanitary sewer system. The Division also conducts inspection of lines
and collects data on the system for use by the Division of Engineering. The Division of Engineering
analyzes system data to estimate amounts of extraneous flow to be eliminated, recommends the repair and
work program and new construction to be performed. The City staff works in cooperation with homeowners,
+i.v.
engineers, consultants, builders, and developers, OEPA, and with the City of Columbus which prove es
wastewater treatment and a service contract.
OBJECTIVES AND ACTIVITIES:
• To minimize infiltration and inflow in both the public and private portions of the sanitary sewer system.
• To assess condition of subsurface infrastructure underlying streets which are programmed for resurfacing
in order that repairs be made as part of the street resurfacing program.
• To provide a safe work environment for all employees and ensure the safety of the public.
• To update the computer modeling program for the sewerage system.
- PERSONNEL DATA 2000 2001
POSITION TITLE CURRENT NUMBER ALiTHORIZED
Engineering Project Inspector 1 1
Maintenance Supervisor 1 1
Maintenance Crew Leader 1 1
Maintenance Worker 6 ~
TOTAL 9 10
NOTES AND ADJUSTMENTS:
The Maintenance Supervisor position is allocated 50% to this budget, 30% to the Water Fund and 20% to
the Street fund. One additional Maintenance Worker is reflected in this budget and will be utilized primarily
for storm water maintenance.
An Assistant City Engineer position reflected in the Division of Engineering's budget is allocated 50% to
the Sewer Fund.
Sewer -121- 12/11/00
2001 BUDGET -CITY OF DUBLIN, OHIO
FUND: SEWER 2000
Department of Service 1999 2000 Revised 2000 2001
Streets & Utilities Actual Budget Budget Estimate Budget
620-06-32-730
PERSONAL SERVICES
2110 Salaries & Wages $246,178 $260,000 $260,000 $142,000 $247,600
2111 Overtime Wages 24,022 30,000 30,000 20,500 30,000
2112 Other Wages 731 5,000 5,000 2,000 5,000
2120 Employee Benefits 85,754 94,000 94,000 55,500 97,500
2140 Uniforms & Clothing 2,193 6,900 10,824 7,000 7,000
358,878 395,900 399,824 227,000 387,100
OTHER EXPENSES
2201 Conferences/Mileage 1,225 11,900 15,362 5,000 12,000
2310 Utilities 446 1,500 3,266 1,000 3,000
2320 Communications 4,067 8,000 13,277 3,000 5,000
2330 Rents/Leases 0 0 12,000 11,000 0
2349 Other Professional Services 30,962 150,000 184,671 150,000 150,000
2351 Maint. of Equipment 8~ Facilities 5,872 5,500 5,500 1,000 5,500
2390 Misc. Contractual Services 30,805 20,000 20,000 20,000 30,000
2410 Office Supplies 490 4,000 4,033 500 4,000
2420 Operating Supplies 9,158 14,100 32,008 30,000 14,100 `tea'
2430 Repair and Maintenance 32,090 200,000 224,834 100,000 200,000
2440 Small Tools & Minor Equipment 1,128 6,600 8,442 2,000 13,800
2910 Refunds 9,656 25,000 25,000 20,000 25,000
125,899 446,600 548,393 343,500 462,400
CAPITAL OUTLAY
2510 Land and Land Improvements 48,132 0 0 400 0
2520 Equipment 506 16,000 27,526 20,000 5,000
2563 Sanitary Sewer Improvements 223,640 107,464 107,464 107,500 360,000
272,278 123,464 134,990 127,900 365,000
TOTALS $757,055 $965,964 $1,083,207 $698,400 $1,214,500
Department of Finance
Division of Accounting and Auditing
620-02-10-790
DEBT SERVICE
2614 Principal 0 681,979 681,979 667,683 696,566
2624 Interest 0 796,021 796,021 809,647 780,764
TOTALS $0 $1,478,000 $1,478,000 $1,477,330 $1,477,330
12/11 /00
Filename:\perlmig\gpropriv\01budget\sewer -122-
DEPARTMENT/DIVISIONBUREAU: Department of Service
Division of Streets and Utilities
Sewer Maintenance
BUDGET SUMMARY:
620-0622-740
• Account 2110 and 2120 include funding for the positions reflected in the Personnel Data and the
allocations for Streets & Utilities employees identified under Notes and Adjustments.
Account 2201 includes funding for the training of personnel in accordance with OSHA requirements.
• Account 2349 includes funding for services related to televising and cleaning the sewer system.
• Account 2430 is an allocation for repair to sewer lines and maintenance of equipment.
~a~
• Account 2520 provides funding for fleet additions and replacements as identified in the 2001-2005
620-0210-790
• Accounts 2614 and 2624 provide funding for debt service obligations related to the Upper Scioto West
Branch Interceptor.
Sewer -123- 12/11/00
2001 BUDGET -CITY OF DUBLIN, OHIO
FUND: SEWER 2000
Department of Development 1999 2000 Revised 2000 2001
Division of Engineering Actual Budget Budget Estimate Budget
620-03-12-730
PERSONAL SERVICES
2110 Salaries & Wages $0 $65,000 $65,000 $30,000 $76,500
2111 Overtime Wages 0 2,000 2,000 700 2,000
2112 Other Wages 0 0 0 0 0 r"~
2120 Benefits 0 20,000 20,000 10,000 22,900
2140 Uniforms 0 500 500 500 500
0 87,500 87,500 41,200 101,900
OTHER EXPENSES
2201 Conferences/Mileage 0 2,000 2,000 1,000 2,000
2320 Communications 0 500 500 0 500
2330 Rents/Leases 0 0 0 0 3,000
2349 Other Professional Services 0 60,000 234,000 88,000 60,000
2390 Misc. Contractual Services 0 5,000 5,000 1,000 5,000
2410 Office Supplies 0 500 500 0 500
2420 Operating Supplies 0 0 44,000 44,000 40,000
0 68,000 286,000 134,000 111,000
CAPITAL OUTLAY
2563 Sanitary Sewer Improvements 0 50,000 50,000 50,000 772,000
0 50,000 50,000 50,000 772,000
Totals $0 $205,500 $423,500 $225,200 $984,900
12/11 /00 r..r
Filename:\per\miglgpropriv\01 budget\sewer
-124-
.
DEPARTMENT/DIVISIONBUREAU: Department of Development
Division of Engineering
Sewer Maintenance
Budget Summary:
• Account 2110 and 2120 provide funding for the Division of Engineering employees.
• Account 2330 provides funding to lease equipment utilized to mitigate odor.
• Account 2349 provides funding to maintain the computer modeling program developed during the
Community Plan process. This program will be used to identify system improvements needed.
• Account 2420 provides funding for chemicals used to mitigate odor.
• Account 2563 provides funding for the sewer line oversizing related to the Dublin Golf Community,
an allocation for oversizing, and repairs to the Dublin Road sewer line identified in 2001-2005 CIP.
Sewer -125- 12/11/00
2001
Operating Budget
Merchandising Fund
I
CITY OF DUBLIN
DEPARTMENT/DIVISIONBUREAU: Department of Administrative Services
Division of Community Relations
STATMENT OF FUNCTIONS:
Ordinance 11-93 authorized the establishment of the Merchandising Fund as part of the comprehensive
economic development program. Definitely Dublin merchandise is available for resale. The revenue from
the sale of the merchandise is used to purchase merchandise, as the intent of the merchandising campaign
is to be self-supporting.
ray
Merch -126- 12/ 11 /00
2001 BUDGET -CITY OF DUBLIN, OHIO
MERCHANDISING 2000
Department of Administrative Services 1999 2000 Revised 2000 2001
Division of Community Relations Actual Budget Budget Estimate Budget
630-01-13-710
OTHER EXPENSES
rr~l
2390 Misc. Contractual Services $889 $0 $230 $0 $0
2410 Office Supplies 0 0 0 0 0
2420 Operating Supplies 9,847 10,000 16,769 15,000 12,000
2910 Refunds 50 0 50 50 0
10,786 10,000 17,049 15,050 12,000
CAPITAL OUTLAY
2520 Equipment and Office Furniture 0 0 0 0 0
TOTALS $10,786 $10,000 $17,049 $15,050 $12,000
12/11 /00
Filename:\per\mig\gpropriv\01 budget\merchant
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DEPARTMENT/DIVISION/BUREAU: Department of Administrative Services
Division of Community Relations
' BUDGET SUMMARY:
• Account 2390 is an allocation for estimated sales tax payments to the State of Ohio.
• Account 2420 provides funding to buy merchandise for resale.
u~
Merch -128- 12/ 11 /00
2001
Operating Budget
Internal Service Funds
i
i
'i
CITY OF DUBLIN
~
DEPARTMENT/DIVISION/BUREAU: Internal Service
Employee Benefits Self-Insurance
STATEMENT OF FUNCTIONS:
The Employee Benefits Self-Insurance Fund has been established to account for monies received from other
funds as payment for providing medical, dental and vision benefits. The Employee Benefits Self-Insurance
Fund makes payments for services provided to employees (claims), the third party administrator(s) and for
stop-loss coverage. The budgeted amounts are based on the maximum dollar value of claims that would be
paid under the plan, third party administrator fees, and the premium for stop-loss insurance. "Premiums" are
charged to benefit accounts based on the estimated cost of coverage as determined by the third party
administrator. The Employee Benefits Self-Insurance Fund also contains funds for the Employee Health
Education & Wellness Program.
NOTES AND ADJUSTMENTS:
The monthly funding level (premiums) for 2001 is $605 ($7,260/year) for family coverage and $264
($3,168/year) for single coverage. These "premiums" reflect a 10% increase over 2000.
.6-®
IntServ -129- 12/11/00
2001 BUDGET-CITY OF DUBLIN, OHIO
2000
FUNDS: INTERNAL SERVICE FUNDS 1999 2000 Revised 2000 2001
Self-Insurance Actual Budget Budget Estimate Budget
EMPLOYEE BENEFITS SELF-INSURANCE FUND
701-01-11-710
OTHER EXPENSES wr
2309 Third Party Administration $80,420 $98,000 $98,000 $98,000 $97,500
2361 Medical Claims 1,860,090 1,800,000 2,175,000 2,200,000 2,000,000
2364 Stop-loss Coverage 138,822 171,650 171,650 180,000 171,700
2390 Misc. Contractual Services 10,946 23,600 28,315 13,000 23,600
2420 Operating Supplies 6 0 0 0 0
TOTALS $2,090,284 $2,093,250 $2,472,965 $2,491,000 $2,292,800
12/11 /00
Filename:\per\mig\gpropriv\01 budget\selfins
-130-
~ t~-ee~r
DEPARTMENT/DIVISIONBUREAU: Internal Service
Liability Self-Insurance Fund
STATEMENT OF FUNCTIONS:
The Liability Self-Insurance Fund has been eliminated. This Fund was closed-out during 1999.
NOTES AND ADJUSTMEI\`TS:
IntServ -131- 12/11/00
2001 BUDGET-CITY OF DUBLIN, OHIO
2000
FUNDS: INTERNAL SERVICE FUNDS 1999 2000 Revised 2000 2001
Self-Insurance Actual Budget Budget Estimate Budget
LIABILITY SELF-INSURANCE FUND
702-01-11-710
rrrr
OTHER EXPENSES
2363 Claims/Judgements $0 $0 $0 $0 $0
2790 Transfers 768,998 0 0 0 0
TOTALS $768,998 $0 $0 $0 $0
12/11 /00
Filename:t\per\mig\gpropriv\01 budget\selfins
..r+
-132-
DEPARTMENT/DIVISIONBUREAU: Internal Service
Workers' Compensation Fund
STATEMENT OF FUNCTIONS:
The Workers' Compensation Fund has been established to cover the costs associated with the City's Workers'
Compensation coverage under a group rated plan. Funds are transferred from the General Fund to cover
premiums, claims, and third party administration fees associated with the City's Workers' Compensation
coverage.
NOTES AND ADJUSTMENTS:
The City changed from a retrospective rating plan to a group plan in 1994. This change has resulte m
significant savings with far less risk than in a retrospective plan. Under the retrospective rating plan, the City
incurred a risk for a period of ten years for each claim. This budget reflects estimated claims that may be
incurred as a result of our participation in the retrospective rating program for the period 1989-1998 and the
estimated premiums for the group rating plan that will be paid in 2000.
Adjusted premiums are based on 2000 estimated payroll of $15.5 million.
IntServ -133- 12/11/00
2001 BUDGET-CITY OF DUBLIN, OHIO
2000
FUNDS: INTERNAL SERVICE FUNDS 1999 2000 Revised 2000 2001
Self-Insurance Actual Budqet Budqet Estimate Budqet
WORKERS' COMPENSATION SELF-INSURANCE FUND
703-01-11-710
rrri
OTHER EXPENSES
2309 Third Party Administration $8,645 $10,750 $10,750 $10,000 $10,800
2363 Claims/Judgements 46,250 25,000 25,000 15,000 36,000
2364 Premiums 210,584 245,000 245,000 110,000 270,000
2390 Misc. Contractual Services 0 4,000 4,000 1,000 4,000
TOTALS $265,479 $284,750 $284,750 $136,000 $320,800
12/11 /00
Filename:\per\mig\gpropriv\01 budget\selfins
,r
-134-
2001
Operating Budget
Trust and Agency Fund
CITY OF DUBLIN
3 WfYK',.. .a,.u....._
DEPARTMENT/DIVISIONBUREAU: Trust & Agency Funds
STATEMENT OF FUNCTIONS:
These funds reflect the cost of reimbursing developers for the cost of installing certain public improvements
(water & sewer reimbursement), for refunding permit bonding fees deposited with the City to ensure
completion of a project. A specific agency fund has been established for the collection of taxes on behalf
of the Dublin Convention & Visitor's Bureau, the collection and distribution of a building surcharge
mandated by State law and for the collection and distribution of income tax revenues that are required, by
Revenue Sharing Agreements, to be shared with the Dublin City School District.
.A
NOTES AND ADJUSTMENTS:
Agency -135- 12/11/00
2001 BUDGET -CITY OF DUBLIN, OHIO
2000 '
1999 2000 Revised 2000 2001
TRUST & AGENCY FUNDS Actual Budget Budget Estimate Budget
INCOME TAX REVENUE SHARING FUND
802-02-10-710
2390 Contractual Obligation-CRAs $529,142 $575,000 $575,000 $562,916 $575,000 ,,,,j
TOTALS $529 142 $575 000 $575,000 $562,916 $575,000
AGENCY FUND
805-02-10-710
2304 Sewertap Reimbursements $652,643 $450,000 $450,000 $444,000 $475,000
2305 Watertap Reimbursements 0 0 0 0 0
2306 Recycling Bins 0 0 0 0 0
2307 Project Maintenance Bonds 0 0 0 0 0
2910 Refunds 21,626 10,000 10,000 9,000 12,000
2914 Refunds-Conditional Occupancy 253,800 200,000 200,000 249,500 250,000
2915 Refunds-BCAB 0 0 0 0 0
2916 Refunds-BD of Bldg Standards 11,333 10,000 11,655 9,400 12,000
2917 Refunds-CRC Deposits 0 0 0 6,000 12,000
2918 Refunds-R-O-W 20,000 25,000 25,000 13,400 20,000
2919 Refunds- Others 19,564 10,000 10,000 3,900 10,000
2921 Refunds-Vendor Bonds 7,000 5,000 5,000 3,200 5,000
TOTALS $985,966 $710,000 $711,655 $738,400 $796,000
DUBLIN CONVENTION AND VISITORS' BUREAU FUND
804-02-11-710
2824 Payment to Dublin Convention
& Visitors Bureau $416,673 $453,500 $453,500 $419,932 $515,000
2910 Refunds 0 0 0 0 0
TOTALS $416,673 $453,500 $453,500 $419,932 $515,000
12/11/00
Filename:\per\mig\gpropriv\01 budget\agency
-136-