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HomeMy WebLinkAboutResolution 027-15RECORD OF RESOLUTIONS Dayton Legal Blank, Inc., Form No. 30045 27 -15 Resolution No. Passed A RESOLUTION ACCEPTING THE LOWEST AND BEST BID FOR THE DARREE FIELDS NORTHWEST PARKING LOT PROJECT AND AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT FOR THE PROJECT. WHEREAS, formal advertising and competitive bidding procedures have been conducted, pursuant to Section 8.04 of the Revised Charter, for the Darree Fields Northwest Parking Lot Project; and WHEREAS, Council has determined that the base bid in the amount of $227,680.00, submitted Janco LLC is the lowest and best bid; and WHEREAS, Darree Fields Northwest Parking Lot Project was programmed in the approved 2015 Capital Improvement Program (CIP); and WHEREAS, funding is available in the Capital Projects Funds. NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Dublin, State of Ohio, of the elected members concurring, that: Section 1 . The base bid in the amount of $227,680.00, submitted by Janco LLC is hereby accepted. Section 2 . The City Manager is hereby authorized to enter into a contract for said project as specified within the bid proposal and the City's bid documents on file in the Division of Parks and Open Space. Section 3 . This Resolution shall take effect and be in force upon passage in accordance with Section 4.04(a) of the Revised Charter. Passed this day of 2015 J =T1 yor — Presiding Officer Attest: Clerk of Council Office of the City Manager 5200 Emerald Parkway • Dublin, OH 43017 -1090 City of Dublin Phone: 614 - 410 -4400 • Fax: 614 - 410 -4490 To: Members of Dublin City Council From: Dana L. McDaniel, City Manage Date: March 5, 2015 Initiated By: Fred Hahn, Director of Parks & Open Space Re: Resolution 27 -15 - Darree Fields Northwest Parking Lot Project Summary Memo On Wednesday, February 25, 2015, bids were opened for the Darree Fields Northwest Parking Lot Project. Eight (8) bids were received: The budget for this project is included in the 2015 CIP as a part of the $660,000 allocated for Darree Fields improvements. The base bid estimate for this project was $339,000.00. This project will be completed by the beginning of summer 2015. The project consists of all the materials and labor necessary to construct a 119 -car parking lot expansion, re -grade approximately one and one half soccer fields, and all associated storm water related improvements. Complete construction details are available for review in the Council Planning room. The need for the soccer field re- grading is due to the existing grades, which makes it difficult for players to see the full length of the field because of the height of the crown. The parking lot expansion is needed due to the number of times each year that parking in designated areas becomes problematic. This project was originally funded in 2011, but due to conflicts with programmed events, it was deferred to this year. All sports organizations impacted by these improvements were notified in 2014 to allow for accommodations to be made in their scheduling. Janco LLC has completed multiple projects for the City of Dublin and staff has found their work to be most satisfactory. Recommendation Staff recommends adoption of Resolution 27 -15, accepting Janco LLC's base bid of $227,680.00 and authorizing the execution of contracts for the project. Base Bid Boss Excavating & Grading $270,000.00 Columbus Asphalt Paving $368,400.00 Facemyer Landscaping LLC $232,000.00 Janco LLC $227,680.00 Jess Construction $255,200.00 OPC Contracting $339,000.00 Park Enterprise Construction $288,195.56 Strawser Paving Co., Inc. $263,690.00 The budget for this project is included in the 2015 CIP as a part of the $660,000 allocated for Darree Fields improvements. The base bid estimate for this project was $339,000.00. This project will be completed by the beginning of summer 2015. The project consists of all the materials and labor necessary to construct a 119 -car parking lot expansion, re -grade approximately one and one half soccer fields, and all associated storm water related improvements. Complete construction details are available for review in the Council Planning room. The need for the soccer field re- grading is due to the existing grades, which makes it difficult for players to see the full length of the field because of the height of the crown. The parking lot expansion is needed due to the number of times each year that parking in designated areas becomes problematic. This project was originally funded in 2011, but due to conflicts with programmed events, it was deferred to this year. All sports organizations impacted by these improvements were notified in 2014 to allow for accommodations to be made in their scheduling. Janco LLC has completed multiple projects for the City of Dublin and staff has found their work to be most satisfactory. Recommendation Staff recommends adoption of Resolution 27 -15, accepting Janco LLC's base bid of $227,680.00 and authorizing the execution of contracts for the project.