HomeMy WebLinkAbout117-00 Ordinance RECORD OF ORDINANCES
D on Le al Blank Co. rm
Ordinance No .......................~.~.7-QQ........................ Passed
AN ORDINANCE DECLARING THE PROCUREMENT
OF MOBILE AND PORTABLE RADIO EQUIPMENT FOR
THE DIVISION OF POLICE, THE DIVISION OF
GROUNDS & FACILITIES, AND THE DIVISION OF
STREETS & UTILITIES AS A "SINGLE SOURCE"
PURCHASE, AND WAIVING COMPETITIVE BIDDING
REQUIREMENTS.
WHEREAS, Section 8.04 C ("WAIVER OF COMPETITIVE BIDDING")
of the Revised Dublin Charter authorizes Council, by a vote of no less than
five (5) Members, to waive competitive bidding requirements if it determines
that such waiver is in the best interest of the City; and
WHEREAS, Council has determined that there is a legitimate need to
declare the procurement of the above referenced radio equipment as a "single
source" purchase for reason that only one manufacturer's equipment is
compatible with the City's existing equipment for "800 MHz trunking"
purposes;
NOW, THEREFORE BE IT ORDAINED by the Council of the City of
Dublin, State of Ohio, of the elected members concurring:
Section 1. That the procurement of mobile and portable radio equipment, in
the amount of $102,127.00, for the Division of Police, the Division of
Grounds & Facilities, and the Division of Streets & Utilities is hereby
declared to be a "single source" procurement.
Section 2. That competitive bidding requirements are hereby waived for the
procurement of the above referenced equipment.
Section 3. That this Ordinance shall take effect and be in force at the
earliest date permitted bylaw.
Passed this day of ~ ~f"o ~ -G.~ , 2000.
i
ayor -Presiding Officer
ATTEST:
F
~
Clerk of Council
! hereby certify that toi~iQS of this Ordinanc0./Resoluitvn were po~steitrttfPe`
City of Dublin in accordance with Section 731.25 of the ahio Revised Code.
tle of Council, Dublin. Ohio
_ _ _u. .._~....~,...v.
Office of the City Manager
5200 Emerald Parkway • Dublin, Ohio 43017-1006
Phone: 614-761-6500 • Fax: 614-889-0740 Memo
To: Members of Dublin City Council
From: Timothy C. Hansley, City Manager
Date: September 7, 2000
Re: "Single Source" Procurement of Mobile and Portable Radio Equipment
By: David L. Harding, Director of Human Resources/Procurement
Rob Geis, Chief of Police
Attached for your consideration please find Ordinance No. 117-00 declaring the procurement of mobile
and portable radio equipment for the Division of Police, the Division of Grounds & Facilities, and the
Division of Streets & Utilities as a "single source" purchase, thereby waiving competitive bidding
requirements. (Section 8.04 (C) of the Revised Dublin Charter authorizes Council, by a vote of no less
than five (5) members, to waive competitive bidding requirements if it determines that an item is available
and can be acquired only from a "single source".)
This purchase involves the acquisition of mobile (car) and portable (walkie) radios, which are part of the
City's overall radio system capital improvements project. These mobile and portable radios are upgrades
and are required to make the switch to a simulcast trunked 800 MHz system. This purchase will bring each
Division up to the original number of radios utilized prior to the cut over to the new system. The total cost
of the purchase will be $102,127, which includes a $9,700 trade-in value provided by Motorola for 41 of
our old portable radios.
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Expenditures for radio communications equipment in the amount of $20,000 or greater would normally
require formal competitive bidding, however, given the nature of our upgraded radio system, Staff has
determined that only one manufacturer's equipment (Motorola) is compatible with the City's existing
technology and the City's need to upgrade to an 800 MHz trunking system. This trunking technology is
proprietary to the vendor (Motorola) and portable and mobile radios from vendors other than Motorola will
not be compatible with the trunking technology employed in the radio system upgrade. Additionally,
Motorola Corporate Sales is the sole authorized direct seller of the needed radio equipment and has agreed
to extend a purchase price equal with that of the City of Columbus' universal term contract for this
equipment.
Mr. Harding and I will be out of town for the September 18, 2000 Council Meeting as we will be attending
the International City Management Association Conference in Cincinnati; however, Chief Geis will be in
attendance at the meeting and will be prepared to address any questions you may have.