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HomeMy WebLinkAbout109-00 Ordinance AMENDED RECORD OF ORDINANCES Dayton Legal Blank Co. Form No. 30043 109-00 (Amended) Ordinance No------------------------ Passed--------------------------------------------------19------- An Ordinance Awarding A Grant to the Dublin Convention and Visitors Bureau (DCVB) in Excess of the Twenty-Five Percent Allocated in Accordance with Section 35.32 of the Codified Ordinances of the City of Dublin to Provide Financial Assistance for the Relocation of the DCVB's Operations And Declaring An Emergency WHEREAS, the DCVB, through its Strategic Planning Process, has identified long-range space needs; and WHEREAS, it has been identified that additional office space is needed to accommodate existing DCVB staff and to provide for the addition of a Visitor Center; and WHEREAS, the DCVB desires to relocate their business operations to 9 South High Street (Old Dublin Town Center) to provide the office space needed to implement its strategic goals; and WHEREAS, the DCVB has requested financial assistance from the City to relocate to the Old Dublin Town Center; and WHEREAS, the Community Plan recommended that a centrally located "Old Dublin Visitor's Center" be established to create a "sense of place", reinforcing the role of Historic Dublin as the traditional town center for the City; and WHEREAS, providing financial assistance to the DCVB to relocate to the Old Dublin Town Center will assist the DCVB in implementing its strategic goals and will help address the City's goal to revitalize Historic Dublin; and NOW, THEREFORE BE IT ORDAINED by the Council of the city of Dublin, State of Ohio, ~ of the elected members concurring that: Section 1. The DCVB will be awarded a grant of up to $28,000 for actual relocation cost. The relocation costs include office furniture, a telephone ~ operating system and the addition of a restroom for the Visitor Center as identified in the attached Exhibit. Section 2. The DCVB will receive an $80,000 grant on an annual basis for a period of five years from the Hotel/Motel Tax Fund to provide financial assistance with rent and staffing associated with their relocation to the Old Dublin Town Center. Section 3. The $80,000 grant will be paid in equal monthly installments commencing with the beginning date of their lease and terminating with the sixtieth monthly installment made by the City to the DCVB. ~ Section 4. The grant will be reviewed on an annual basis and may be adjusted ~ based on the following circumstances: ~ With the exception of calendar year 2001, if from its 25°Io allocation, i the DCVB receives an increase in excess of $60,000 as compared to the previous calendar year, any amount above the $60,000 will be adjusted against the following year's grant allocation. RECORD OF ORDINANCES Dayton Legal Blank Co. Form No. 30043 Ordinance No Passed Section 4. (Continued) 1'~""' If hotel/motel tax revenues in any given calendar year are less than the previous year's revenue or the revenues generated by the Dublin Irish Festival are significantly impacted by inclement weather, an adjustment to the grant amount may be made beginning with the DCVB's next fiscal year based on mutual agreement between the City and the DCVB. Section 5. This Ordinance is declared to be an emergency measure necessary for the immediate preservation of the public peace, health, safety and welfare of the City and for the further reason to allow the DCVB to execute the lease agreement for the office space in the Old Dublin Town Center as quickly as possible; therefore, this Ordinance shall take effect upon passage. Passed this ~ day of y~„~L , , 2000. Mayor -Presiding Officer ATTEST: l~'"""" Clerk of Council t hereby ce~rfvey,ot copies of t`>.is Ord Hance/Resolution were posted in t e City of Dublin in accordance with Section 731.25 of the Ohio ReYised Coda. . ~/~C~.~ Cfij/y~-, Cler of Council, Dublin, Ohio P:\PER\PRINDK\2000\078-ORD-109-00. doc L'AIIlDll MEMO ~oSQ 11ALlTy~y Date: July 14, 2000 ~ ~ Convention B. Visitors Bureau To: Marsha Grigsby, Director ~y~c Department of Finance, City of Dublin yFA RT OF ~ 129 South Nigh Street Dublin, Ohio 43011 From: Pat Schmucki, Director 614-192-1666 1-800-245-8381 Dublin Convention and Visitors Bureau fax: 614-760-1818 www.dublinvisit.org Re: DCVB Relocation Costs The following are estimates of various costs the CVB expects to incur in its relocation to the Old Dublin Town Center at Bridge and High streets. We hope to take possession of the space as early as October 1, 2000 and as late as November 1, 2000. The DCVB budget is based on a July 1-June 30 year. Rent and Maintenance '00-'O1 'O1-'02 9 mos. 12 mos. Old Dublin Town Center 9-mos. Rent and Maintenance $62,849 $83,800 Chamber Rent and Maintenance for three months (Includes end-of-calendar-year maintenance charge) $ 7,900 $70,749 $83,800 Subtract the rent we have budgeted. -$23.200 -$24.000 $47, 549 $59, 800 Visitors/Community Center Staff To service visitors properly and maintain the retail integrity of the location, the visitors/community center must be open extended hours. We estimate (and hours could change) the amount of personnel coverage to equal 3600 hours. A full-time person would cover 2080 hours, and apart-time person, 1520. Full-time Visitors Center Manager salary and benefits $23,300* $28,000 * 10 months (hire prior to move) Part-time Visitors Center staff $8 hourly wages and taxes $ 9,940 $13,254 $33,240 $41,254 DCVB Relocation Costs Page 2 of 2 SQ ~T AL/lY July 14, 2000 iy D.BI.;rI'N Convert~~~ry~s~tq~' Bureau g ~yFyFA RT DE O~\O Add rent and visitors staff $80,789 $101,054 Restroom It appears that DCVB will have to incur the cost of building an additional restroom for the visitors center. This could cost $8,000. $88,789 $101,054 Office Relocation At its current location, DCVB does not own the desks, dividers and bookcases. We own some chairs, filing cabinets, computers and six new phone units, but not the phone's operating system. DCVB is prepared to pay for many of these items, as well as the move, but the costs could exceed the amount in our savings account ($27,000). We must keep a minimal amount in savings for cash flow. We have not priced the cost of these items, but are in the process. The cost could be between $25,000 and $35,000. Office furniture $35,000 DCVB Contribution -$15,000 $20, 000 Grand Total $108,000 $101,054 Visitors Center Exhibit Design DCVB would like the visitors/community center to represent the community with enticing visuals. We are researching corporate and foundation sponsorships/grants to assist us with these costs. In conclusion, DCVB could need as much as $108,000 for its relocation, as well as $101,000 a year to support the new location.