129-99 Ordinance RECORD OF ORDINANCES
D on Le al Blank Co. Form N 0043
129-99 (Amended)
Ordinance No Passed
An Ordinance Amending The Annual Appropriations Ordinance For The Fiscal Year
Ending December 31, 1999
WHEREAS, Section 5705.40 of the Ohio Revised Code allows for supplemental
appropriations to be made to the annual appropriations ordinance provided sufficient resources
are available; and
WHEREAS, the Ohio Revised Code requires, when necessary, amendments to the annual
appropriations measure be made in order that appropriations are not over expended; and
WHEREAS, it is necessary to amend the annual appropriations measure to provide adequate
funding in various budget accounts.
NOW, THEREFORE, BE IT ORDAINED, by the Council of the City of Dublin, State of
Ohio, of the elected members concurring that:
Section 1. There be appropriated from the unappropriated balance in the General Fund the
amount of $230,000 to the following accounts:
Division of Human Resources/Procurement
101-0111-710-2370 Advertising $25,000
Department of Law
101-0410-710-2345 Legal Services 50,000
101-0410-710-2346 Other Legal Services 75,000
101-0410-710-2349 Professional Services 50,000
Division of Grounds and Facilities
101-0620-740-2310 Utilities (Parks) 30,000
101-0621-710-2310 Utilities (Facilities) 30,000
r~.r
Section 2. There be appropriated from the unappropriated balance in the Swimming Pool Fund
the amount of $7,000 to account 215-0640-740-2423 for concession operations.
Section 3. There be appropriated from the unappropriated balance in the Hotel/Motel Tax Fund
the amount of $1,200 to account 217-0113-740-2111, $4,000 to account 217-0113-740-2112 for
overtime wages and other wages related to special events and $50,000 to account 217-0211-
740-2821 for distribution to the Dublin Arts Council.
Section 4. There be appropriated from the unappropriated balance in the Employee Benefits
Self-Insurance Fund the amount of $150,000 to account 701-0111-710-2361 for medical, dental
and vision claims and $20,000 to account 701-0111-710-2364 for stop-loss coverage.
Section 5. There be appropriated from the unappropriated balance in the Liability Self-
Insurance Fund the amount of $468,997.75 to account 702-0111-810-2790 for the purpose of
transferring funds to the Employee Benefits Self-Insurance Fund.
Section 6. There be appropriated from the unappropriated balance in the Workers'
Compensation Fund the amount of $21,250 to account 703-0111-710-2363 for claims and the
amount of $45,584 to account 703-O111-710-2364 for premiums paid to the Bureau of Workers'
Compensation.
Section 7. This Ordinance shall take effect and be in force in accordance with Section 4.04(a)
of the Dublin City Charter. ` /
Passed ~ day of ,~~~li f l~Y~ ~ s`Y 1999.
s~
Mayor Presiding Officer I hereby certify shot copies of this Ordinance/Re;elolia~.were posted in t e
City of Dabiin in accordance with Section 731.25 of the Ohio Revised Code
ATTEST:
~c
~C!er of C cil, D~lb n Ohio
Clerk of Council
G:\PER\DKP\99\199-Ord 129-99.doc
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Department of Finance
5200 Emerald Parkway • Dublin, Ohio 43017-1006
CITY OF DUBLIN Phone: 614-761-6500 • Fax: 614-889-0740 Me m o
To: Members of Dublin City Council
From: Timothy C. Hansley, City Manager
.:a
Date: November 8, 1999
- Re: Ordinance No. 129-99, An Ordinance Amending The Annual Appropriations Ordinance
Initiated by: Marsha I. Grigsby, Director of Finance `
Ordinance No. 129-99 requests additional appropriations for various operating accounts to ensure legal
compliance with the Ohio Revised Code when the accounting records are closed at year-end. These
requests are based on actual expenditures through November 5, 1999 and estimates for the remainder of
the year.
As stated, Section 1 requests appropriations to various accounts in the General Fund in the amount of
$230,000. Including this request, additional General Fund operating requests for 1999 total $493,000
or 1.8% of the original General Fund operating request of $26,973,660.
The request for Advertising in the Division of Human Resources/Procurement is for job vacancy
announcements. As stated in the additional request made in July, additional advertising costs have been
incurred as a result of the difficulty in hiring seasonal employees and the unexpected number of
professional positions that have experienced turnover during the year.
The requests for the Department of Law are the result of higher than expected activity. As Steve Smith
mentioned during his 2000 budget review, general legal services are running approximately 10% above
the 1999 budget estimates. The request for $50,000 for general legal services will result in an 11.9%
increase over the original 1999 budget. Attached please find a copy of the slide presented at the 2000
Operating Budget workshop on November 3 which provided detailed information on 1999 legal
expenditures.
The additional requests for Grounds and Facilities are needed as the result of higher than anticipated
utility charges. The increase for Facilities is related to Karrer Middle School.
Section 2 appropriates additional funds to the account used to purchase concession supplies at the outdoor
pool. Expenditures, excluding wages and benefits for concession workers, total $30,347 for 1999 with
revenues generated totaling $43,742.
Section 3 appropriates additional funds needed to cover overtime and other wages related to staffing the
City's special events. This Section also appropriates additional funding for distribution to the Dublin
Arts Council (DAC) in accordance with City Council's policy to remit 25% of the total hoteUmotel tax
revenues collected to the DAC. It was originally estimated the 1999 distribution to the DAC would be
$365,000; however, based on revised estimates, distribution will be approximately $420,000.
Members of Dublin City Council
November 8, 1999
Page Two
Section 4 appropriates additional funds needed to pay medical, dental and vision claims filed for the
remainder of the year. The City continued to experience high utilization in 1999 with the revised
estimate for claims totaling $1,875,000 or a 16.6% increase over 1998.
Section 5 appropriates funds for the purpose of transferring those funds to the Employee Benefits Self-
Insurance Fund. This Fund (Liability Self-Insurance Fund) was originally established in 1990 to begin
to "set aside" reserves to be used in the event general insurance coverage for property and liability
became too expensive. This has not occurred; however, utilization in the Employee Benefits Self-
Insurance Fund has been significantly higher than expected the past two years and this "reserve fund"
has allowed the Employee Benefits Self-Insurance Fund to be subsidized without impacting benefits
provided or the operating and capital budgets.
Section 6 appropriates additional funds for claims paid related to the retrospective rating plan the City
participated in from 1989 through 1994. In 1999, one large claim was paid resulting in the need for the
additional funding. The City will potentially incur claims through 2004 for injuries incurred during the
period we were covered under this plan. During the period we were covered under the retrospective
rating plan, the City received significant savings on premiums paid. The additional funds needed for
premium charges are the result of the process used by the Bureau of Workers'Compensation to reduce
premiums paid in 1999. The 1999 Operating Budget was based on the assumption the reduction would
be made prior to the City's premium payment, thereby reducing the amount paid. The premium reduction
actually occurred by receiving refunds from the Bureau in the amount of $48,035. As a result, the
amount originally appropriated for premiums is insufficient
If any additional information is needed or you have any questions, please do not hesitate to contact
Marsha.
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Department of Finance
CITY OF DUBLIII 5200 Emerald Parkway • Dublin, Ohio 43017-1006
Phone: 614-761-6500 • Fax: 614-889-0740 M e m o
To: Members of Dublin City Council
From: Timothy C. Hansley, City Manager
Date: December 9, 1999
Re: Amended Ordinance No. 129-99
Initiated by: Marsha I. Grigsby, Director of Finance
Based on revised estimates, requests included in Section 1 and Section 3 of Ordinance No. 129-99
need to be increased. The request for 101-0410-710-2349 needs to be increased from $20,000 to
$50,000 and the request for 217-0211-740-2821 needs to be increased from $25,000 to $50,000.
The increase for the Department of Law reflects the payments due for FOP negotiations from
August through December in the amount of approximately $44,000 and payments to bond counsel
related to recent economic development agreements (i.e. Perimeter West TIF).
The increase in the Hotel/Motel Tax fund is the result of the increase for distribution to the Dublin
Arts Council. My original request in the Ordinance did not take into account payments due and
not encumbered at the time for other grants awarded (i.e. the Vintage Wine Festival, the Frog Jump
and the Merchants Of Old Dublin).
If you have any questions, please do not hesitate to contact Marsha.
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