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HomeMy WebLinkAboutResolution 003-15RECORD OF RESOLUTIONS Dayto Legal Bl ank, Inc., Form No. 30045 03 -15 Resolution No. _ pa%sed , 20 A RESOLUTION ACCEPTING THE LOWEST AND BEST BID FOR THE AVERY - MUIRFIELD DRIVE, TULLYMORE DRIVE AND AVERY ROAD INTERSECTION IMPROVEMENTS PROJECT WHEREAS, formal advertising and competitive bidding procedures have been conducted, pursuant to Section 8.04 of the Revised Charter and Chapter 37 of the Dublin Code, for the Avery- Muirfield Drive, Tullymore Drive and Avery Road Intersection Improvements Project; and WHEREAS, Council has determined that the bid submitted by Columbus Asphalt Paving, Inc. constitutes the lowest and best bid; and WHEREAS, Council has determined that there may be a legitimate need to declare the relocation of the utilities in connection with the above - referenced project as a " "single source" procurement, for reason that the company owning the utilities in question has the exclusive rights to relocate such utilities. NOW THEREFORE, BE IT RESOLVED by the Council of the City of Dublin, of its elected members concurring, that: Section 1. The bid submitted by Columbus Asphalt Paving, Inc. in the total amount of $334,928.97 is hereby accepted. i Section 2 . The City Manager is hereby authorized to enter into contracts with Columbus Asphalt Paving, Inc. for performance and completion of the Avery- Muirfield Drive, Tullymore Drive and Avery Road Intersection Improvements pursuant to the Advertisement, Proposal and Contract Documents for said project on file in the office of the City Engineer. Section 3. This Resolution shall take effect upon passage in accordance with Section 4.04(a) of the Revised Charter. Passed this day of , 2015. c' f J M or - Presiding Officer ATTEST: L223 - Clerk of Council r c * ityof Dublin Office of the City Manager 5200 Emerald Parkway a Dublin, OH 43017 -1090 Phone: 614 - 410 -4400 a Fax: 614 - 410 -4490 To: Members of Dublin City Council From: Marsha Grigsby, City Manager Date: December 31, 2014 Initiated By: Paul A. Hammersmith, P.E., Director of Engineering /City Engineer Memo Re: Resolution No. 03 -15 - Avery- Muirfield Drive, Tullymore Drive and Avery Road Intersection Improvements — Bid Acceptance Summary On December 16, 2014, six (6) bids were received, publicly opened and read for the Avery- Muirfield Drive, Tullymore Drive and Avery Road intersection improvements project, which involves the construction of separate left turn lanes for drivers making left turns from Avery- Muirfield Drive onto Avery Road and onto Tullymore Drive. These lanes will be created from the existing pavement and median, keeping the outside curbs at or near their existing position. Drivers approaching Avery-Muirf field Drive from the side streets will be directed to make a right turn only at their intersections with Avery- Muirfield Drive. Small medians will be added to Avery Road and Tullymore Drive directing traffic to the right. The Engineer's estimate is $315,000. Funds for this project are budgeted from the Capital Improvement Tax Fund. Columbus Asphalt Paving, Inc. submitted the lowest and best bid of $334,928.97. Staff has reviewed all bids and a summary of the bids is listed below. As shown, the apparent low bid as read was Decker Construction Company. However, after review of the bid tabulation, an error was discovered. Due to the unintentional arithmetic error, Decker Construction Company has effectively withdrawn their bid, in accordance with the City's bidding documents. The next lowest bidder and best bid is from Columbus Asphalt Paving, Inc. Bidder Bid as Read Bid as Read Over ( +) or Under ( -) Engineer's Estimate Corrected Bid Decker Construction Company $317,236.01 0.7% $354,088.80 Columbus Asphalt Paving, Inc. $334,928.97 6.3% Jess Construction Inc. $341,431.00 8.4% Strawser Paving Company, Inc. $347,165.85 10.2% Danbert Inc. $377,294.11 19.8% Shelly & Sands, Inc. $419,230.96 33.1% Bids were likely higher than the Engineer's estimate as a result of the aggressive construction schedule to complete the work prior to the Memorial Tournament and due to the potential complications and /or impacts resulting from inclement weather in the remaining winter months and early spring. For Council's reference and review, a reduced set of project construction drawings has been placed in the Council Planning Room. Res. 03 -15 - Avery- Muirfield Drive, Tullymore Drive and Avery Road Intersection Improvements - Bid Acceptance December 31, 2014 Page 2of2 Staff anticipates the construction to commence this winter. Detours of Tullymore Drive and Avery Road will occur with the project, each lasting approximately three weeks. Avery- Muirfield Drive will remain open to traffic for the duration of the construction, with intermittent lane restrictions. The scheduled completion date for the project is May 8, 2015. Staff has thoroughly reviewed the bid from Columbus Asphalt Paving, Inc. Previous experience with Columbus Asphalt Paving, Inc. has been favorable, including these recent projects: • Metro Place North and South Shared -Use Path and Street Light Improvements (2010) • Muirfield Village Waterline Improvements, Phases 1 (2012) and 2 (2014) • 2013 and 2014 Storm Structure Maintenance Programs Recommendation Staff recommends Council approval of Resolution 03 -15, accepting as lowest and best the bid of Columbus Asphalt Paving, Inc. in the amount of $334,928.97 and authorizing the City Manager to enter into a contract with Columbus Asphalt Paving, Inc. for this project.