HomeMy WebLinkAboutResolution 001-15RECORD OF RESOLUTIONS
Dayton Legal Blank, Inc., Fonn No. 30045
01 -15
Resolution No. _ Passed 1 20
A RESOLUTION DECLARING CERTAIN CITY -OWNED
PROPERTY AS SURPLUS AND AUTHORIZING THE CITY
MANAGER TO DISPOSE OF SAID PROPERTY IN ACCORDANCE
WITH SECTION 37.08 OF THE DUBLIN CODIFIED ORDINANCES
WHEREAS, the City of Dublin possesses certain vehicle and equipment assets used
in the performance of its daily operations; and
WHEREAS, these vehicle and equipment assets have reached the end of their useful
life for City purposes; and
WHEREAS, it has been determined that the City should maximize the return on
investment by selling these assets; and
WHEREAS, the City has chosen GovDeals as the vendor to implement an internet
auction.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Dublin, State
of Ohio, of the elected members concurring:
Section 1. The City Manager is hereby authorized to dispose of personal property,
vehicle and equipment assets that have been declared as surplus through the use of
internet auction.
Section 2 . This auction will be conducted using a third -party contractor, namely:
GovDeals, www.GovDeals.com
Greg Thomas, Client Services Representative
5907 Carmichael Place
Montgomery, Alabama 36117
Telephone No. (800) 613 -0156
The contract outlining the specifics of the terms and conditions under which this
contractor will carry out this service to the City can be made available upon request
to the Department of Finance.
Section 3. The Council of the City of Dublin hereby declares the property listed in the
attached exhibit as surplus and authorizes the City Manager to dispose of said
property in a manner consistent with Section 37.08 of the Dublin Codified
Ordinances.
Section 4. This Resolution shall take effect and be in force upon passage in
accordance with Section 4.04(a) of the Revised Charter.
Passed thi day of 2015.
yor - Presiding Officer
■I��I
Clerk of Council
Office of the City Manager
5200 Emerald Parkway • Dublin, OH 43017 -1090
City of Dublin Phone: 614 - 410 -4400 • Fax: 614 - 410 -4490
To: Members of Dublin City Council
From: Marsha I. Grigsby, City Manager
Date: December 31, 2014
Initiated By: Michelle Crandall, Assistant City Manager
Darryl Syler, Fleet Manager
Re: Resolution 01 -15 — Disposal of City-Owned Property
Summary
Memo
Section 37.07 of the Dublin Codified Ordinance requires City Council authorization for disposal of
all motor vehicles or other property valued at $5,000 or above. As Council is aware, a replacement
schedule for vehicles and equipment is identified as part of the Capital Improvements Program
(CIP). Before vehicles are taken out of service, an evaluation is completed of the current condition
and maintenance history. If, after the evaluation, the vehicle is determined to have had minimal
maintenance costs and staff believes the vehicle provides continued value to the City, the vehicle
will be maintained as part of the City's fleet and the replacement schedule will be modified.
Resolution N. 01 -15 authorizes the City Manager to dispose of certain vehicles and equipment that
are no longer in service. The motor vehicles and equipment that Fleet Management has identified
for auction are detailed in the attached exhibit.
Vehicles & Equipment
The following vehicles and equipment are identified for auction:
#2406, #4365, #3325, #2389, #2346, #5798, #8041, #8095, #70925
Upon approval of this resolution, bidding will open as soon as practicable and will remain open the
required minimum of two weeks. This information will be posted on the City of Dublin website,
together with a link to take customers directly to the auction website at www.GovDeals.com
Under the terms of the City's agreement with GovDeals, the City will pay a commission to
GovDeals of 7.5% of sale proceeds; however, the City will incur no cost unless the items are sold.
The GovDeals site is well -known among public entities and will provide a broad pool of prospective
buyers for City surplus items.
Recommendation
Staff recommends adoptions of Resolution No. 01 -15 at the January 5, 2015 Council meeting.
EQUIPMENT NEEDING COUNCIL APPROVAL
Year
Serial Number
Make & Model
Asset #
Dept.
Mileage
Reason for Selling
2004
1FTNW21L44ED46330
FORD F250
2406
FLEET
35,412
REPLACED BY #01417
2003
3FTNX21L23MB41000
FORD F250
4365
PARKS
98,102
REPLACED BY #41576
2003
2FMZA50423BB17825
FORD WINDSTAR
3325
REC
33,855
REPLACED BY #41498
2003
1FTNW20LO3ED35289
FORD F250
2389
SIGN
90,884
REPLACED BY #31418
2003
1GCEK14V73Z271732
CHEV.1500
2346
SIGN
58,991
1997
S97000998NEV
BOMBARDIER CART
5798
VOLUNT
N/A
REPLACED BY #81530
1998
98005890
CUSHMAN ATV
8041
PARKS
5335 HRS
REPLACED BY #81568
2002
20000610
MULTIQUIP PUMP
8095
FACILITIES
192 HRS
NO LONGER USED
2009
10325
ALAMO EAGLE 15
70925
STREETS
N/A
NO LONGER USED