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HomeMy WebLinkAbout05/06/2002 ~HI,II'> ";ll"l<~.iI;':..1 ~iI'iJH"u/'"~'F-'-U:;'W: 1-1 RECORD OF PROCEEDINGS _"_H_"MH_H"'''''H_''MW_''""__HM_H."~"_"MiDllle1Lof_,,,,_,,,_,,"_"_"H_"_"_'~'-'-""_'MH"_"_"'''MWH''__~_d''H,_,_,w-'Bub"lirr-€lty'''€'o1!n'Cit"Wd'''''-_H_,--,wd,_w'-'H_H~''-''''-'-""-'-'-"'W""W,,,_,__.~~_._""Me"elingw.,_,,._,,,w,__, DAYTON LEGAL BLANK INC. FORM NO. 10148 Held May 6, 2002 , (YEAR) Mayor McCash called the Dublin City Council meeting of May 6, 2002 to order at 7:00 p.m. Ms. Salay led the Pledge of Allegiance. Roll Call r--. Council members present were: Mayor McCash, Vice Mayor Boring, Ms. Chinnici-Zuercher, Mr. Kranstuber, Mr. Lecklider, Mr. Reiner, and Ms. Salay. Staff members present were: Ms. Grigsby, Mr. Ciarochi, Mr. Smith, Mr. McDaniel, Ms. Clarke, Mr. Harding, Mr. Puskarcik, Mr. Stevens, Acting Police Chief Epperson, Mr. Hahn, Mr. Husenitza, Ms. Hoyle and Ms. Crandall. Approval of Minutes Mr. Kranstuber moved approval of the April 8, 2002 Council meeting minutes as submitted. Mr. Reiner seconded the motion. Vote on the motion - Mayor McCash, yes; Ms. Chinnici-Zuercher, yes; Mr. Reiner, yes; Mrs. Boring, yes; Mr. Kranstuber, yes; Mr. Lecklider, yes; Ms. Salay, yes. Ms. Salay moved approval of the April 22, 2002 Council meeting minutes as submitted. Mr. Reiner seconded the motion. Vote on the motion - Ms. Salay, yes; Mr. Lecklider, yes; Mr. Reiner, yes; Mr. Kranstuber, yes; Mrs. Boring, yes; Ms. Chinnici-Zuercher, yes; Mayor McCash, yes. Correspondence The Clerk reported that two Notices to Legislative Authority were received regarding requests for liquor permits: (1) Tartan Golf Company, DBA Golf Club of Dublin, 3804 Eiterman Road, for a new D5 permit; and (2) Dublin Banquet LLC, 37 Darby Street, for a new D5 permit. There were no objections to the issuance of these permits. Citizen Comments ,~ Kitty Temple, 7304 Riverside Drive, stated that the purpose of her remarks is to justify her request for a reduction of the sewer tap fees associated with her home. Resolution 59-01 states, "the i residential properties in the areas of Hanna Hills Drive ... [other streets named]. . . are eligible to pay ,~ the capacity charges that were in effect prior to July 1, 1992" to connect to the public water and sewer systems. She explained that their driveway is the first driveway south of Hanna Hills. Their home meets the requirements of the legislation, and they do not understand why their request has been denied. Ms. Grigsby explained that the four areas defined in Resolution 59-0 I relate to the City water and sewer construction projects that were completed last year. The fee reduction was limited to those homes that were provided access through these projects. The Resolution of Intent adopted in 1992 specified that if, in the future, water and sewer were made available to homes that at that time did not have access, it would be provided at the rate in effect prior to July I, 1992. Ms. Temple stated that at that time, they did not own the property. The previous owner installed the tap as part of the purchase agreement. The property was split, an acre of which the Temples did not purchase, and that acre was given an easement to the tap. The Temples were not aware that a sewer tap fee would also be required. When they contacted a plumber this year to complete the connection, they were informed of the fee. Ms. Grigsby stated that is a matter of how broadly should "in the area of" be interpreted? Prom review of Council's discussion when that legislation was approved, it is obvious that Council's intent was to limit the temporarily reduced fee to those homes included in that specific water and - sewer project. Ms. Temple inquired if the City paid for the sewer line into which she would tap. ~ Ms. Grigsby responded that the sewer line Ms. Temple has access to was installed in 1993 by a developer. Ms. Temple noted that if a developer installs the line, the homeowner must pay the City a permit fee; if the City pays for and installs the line, the homeowner is allowed to pay a nominal permit fee. That does not appear fair. Mayor McCash stated that the property had access to sewer service in 1993, but it was not tapped into. Ms. Temple stated that they did not own the property then. Mayor McCash responded that made no difference. Properties can change hands multiple times. The access was available to the property at that time. The residents in Hanna Hills that are included i I I iT ,t iiL! Ii Iii" ,ijl:'~Jfi!!lIi" lili'''''''' 1~IIF:juILII: I i I ! '," , ""'-',,,, ,--'.' ,p- "'''H'':'''~'''''''''T'F''rn'''! FP"" 111'HI!"1,,",Ht:,~',"',IH,:'f.~rN~,"'lt, :P','li :i:,.ifHh', T I' RECORD OF PROCEEDINGS '~@'""H@"~m.~""~'_m"H""mw"Hw_"..Minut~s""Qf,ww""w.m"'~"m"m"H"H,",,~w.~''''m''''H#_''H''''.''~'''''"'~_mH-^Bttb'lin'''€it'y,.€1YtltleitH_"W"'HW"_"'H~'m""WH"",,,,,wm""_'PageH#z"_'.~mw"".,Me~ting~,,,,,,~,,,_,@,, DAYTON LEGAL BLANK INC.. FORM NO 10148 Held May 6, 2002 , - (YEAR) in Resolution 51-01 had no access until 2001. They could not have paid a tap fee in 1991, because there was no sewer available. That is the only reason they are being provided the opportunity to pay a reduced fee. Those residents, however, also have a time limitation. They have one year to pay the reduced rate and complete the connection. If they do not tap in within one year from the time that - sewer was made available to them, they will have to pay the current fee. I : Ms. Temple inquired why the water and sewer were recently provided to Hanna Hills. Mayor McCash stated that it was due to a public health and safety issue resulting from multiple failed sewer systems and muddy well water. Council Chambers was filled with citizens petitioning for the service. The City responded to a public health issue. Mr. Kranstuber stated that the City spent $3 million to address a public health issue for 500 homes. If the City had not installed the lines, resid~nts would have had to pay the full cost. However, the City authorized a temporary fee reduction for those properties that have not had the opportunity before to tap in -- the access was not available. The City attempted to be sensitive to this situation, but is allowing the reduced rate for one year only. After that, tap fees in that area will be at the current rate. Ms. Temple's property, however, has had access for almost ten years. Ms. Temple asked why she must pay the full tap fee because a developer installed the line, not the City. Mr. Reiner responded that all homes on City utilities have paid a tap fee. Mr. Kranstuber stated that she is focusing on the exception and not the rule. The 800 new homes built in the City last year by developers all paid the current tap fees. It is factored into their mortgage by the builder, who paid the tap fees. This is a special circumstance of unavailability that was being addressed. - Ms. Temple stated that her special circumstance was that she did not know about this fee. She believed her deed covered the tap issue. Her septic system has not failed, and she does not need to tap in at this time. However, she doesn't want to proceed with improvements to her property if the property will later have to be tomup due to a failed system. She asked if the City is firm in its stand. If so, she will consider other recourse. Council members indicated that they support the staff decision in this matter. Staff Comments Ms. Grigsby: 1. Referred to an invitation to City Council from Steve Rennaker, Tartan Golf Company, to tour the Golf Club of Dublin. They have suggested Monday, May 13 at 6 p.m., as there is a Task Force meeting at 7 p.m. She asked Council members to let her know how many would be participating. Council members would be returned to CityHall by 7 p.m. 2. Stated that three requests have been received from citizens for waivers for connection to water and/or sewer. Two of those requests were reviewed by the Public Services Committee on April 24th, and are recommended for approval. (a) Paul Klein, 4377 Limerick Lane, has requested a waiver from connection to the City water service. He recently invested in the expense of installing a new pump. The Committee recommends that a five-year waiver be granted or until such time as a new water pump is needed, whichever occurs first. (b) John and Susan Olesik 4410 Hanna Hills Drive, request a waiver from connection to the sewer due to the high cost of installation related to the length of and degree of difficulty involved with extending the sewer line 300 feet over/through a ravine. The Committee recommends approval. ~ (c) Jo Kaltenbach, 6328 Dan-Sherri Avenue, requests a waiver from connection to both water and sewer based on financial hardship. The Public Services Committee did not review this request. Staff recommends that a five-year waiver for water connection be granted or until a new well is needed, whichever comes first, and that the request for a waiver for the sewer connection be denied. Mr. Reiner moved to approve staffs recommendations regarding the three waiver requests. Mr. Lecklider seconded the motion. Vote on the motion: Mr. Reiner, yes; Mr. Kranstuber, yes; Ms. Chinnici-Zuercher, yes; Mrs. Boring, yes; Mayor McCash, yes; Mr. Lecklider, yes; Ms. Salay, yes. Mr. Harding reported that the PAR consultant has requested a meeting with City Council to update them on the City Manager recruitment process. Mr. Harding emphasized the need to schedule that meeting as soon as possible. i' I I" 'I . :'.Hi.HIYi <,, :,:Hnillii, <iii i i .. RECORD OF PROCEEDINGS ""H""'M"H'''''M'''''W"'''m'WW''Hm'HH'_''H~teS,J)iw''H''WH=w."m'~"'''W_""'H'H~''HH'''H~'"'H''HHHHHm_'~''-''-'wBublin""e-ity"Qeouncilw"""",w""'~-_HH"'_m'HH,wHH"._m'Page"'3wM"ww",wHMee.ting."w,w.~m"_"'. DAYTON LEGAL BLANK, INC. FORM NO. 10148 Held May 6, 2002 , (YEAR) . Special A wardsIProclamations . 911 Hero Awards Acting Police Chief Epperson acknowledged Chris Burkhart, Police Communications Technician, who is the author of the program. He introduced the recipients of the award: Danny Delastrido, "......., Stephen Bruno and Bobbie Ciano. Chief Epperson noted that since the inception of911, police divisions across the nation have been inundated with misuse of 911. It has been an ongoing challenge to educate the community on the correct use of911. A number of years ago, Mr. Burkhart authored this program in an attempt to educate the young community. Since then, the number of911 hang-up calls has been reduced to 850 per year. It appears the number will be even lower this year. The three young men present this evening to receive their awards used 911 in true crisis situations. Chris Burkhart stated that the 911 Hero program was developed to recognize children who use 911 in actual emergencies, as it was meant to be used. The criteria to receive the reward are: (1) The child must be 13 years of age or younger. If older, they are considered on a case-by-case basis; (2) The child must have initiated the call entirely on his own; (3) There must be an actual emergency. Mayor McCash presented certificates of appreciation to all three honorees. . Earth Week Poster Contest Winners Mr. McDaniel stated that during the past several years, Dublin has observed Earth Week. As part of the activities, the City sponsors a poster contest that involves all of Dublin City schools and parochial schools within the district. This year, over 300 students participated in the contest. He recognized the following winners: First Grade: Drew Birchfield, Riverside Elementary; Second Grade: Brennon Burris, Griffith Thomas Elementary; Third Grade: Charlene Dunn, Riverside Elementary; Fourth Grade: Julia Beddour, Daniel Wright Elementary; Fifth Grade: Hwang Jung, Riverside Elementary. . Recognition of Washington Township Fire Chief Gene Bostic - Mayor McCash stated that Washington Township Fire Chief Gene Bostic will retire on May 14, 2002. He has served with the Washington Township Fire Department for 25 years, the last 17 plus as the Fire Chief. Mayor McCash read a proclamation acknowledging his service and contributions to the community, and proclaiming Tuesday, May 14th as "Chief Bostic Day" in the City of Dublin. Chief Bostic presented a Certificate of Appreciation to the City of Dublin for the outstanding partnership that the Washington Township Fire Department has enjoyed through the years, which has enabled the Fire Department to provide superior customer service to those living and working within the City. He noted that this partnership is unique, one which most other communities do not enjoy. He added that he has benefited from the excellent support of the Washington Township Trustees, which allowed him to hire an excellent team. He introduced Allan Woo, Assistant Fire Chief, who will assume the position of Fire Chief. Assistant Fire Chief Woo stated that he is looking forward to serving the community as its Fire Chief. LEGISLA TION SECOND READING/PUBLIC HEARING - ORDINANCES Ordinance 62-02 - An Ordinance Accepting the Annexation of 62.5+ /- Acres from Washington Township, Franklin County to the City of Dublin. Mrs. Boring inquired if this area is within the Dublin School District. Ms. Grigsby stated that the area lies south of Shier Rings and east of A very and she believes it is in the Hilliard School District. Vote on the Ordinance: Mr. Kranstuber, yes; Mr. Reiner, yes; Ms. Salay, yes; Ms. Chinnici- Zuercher, yes; Mr. Lecklider, yes; Mrs. Boring, yes. Ordinance 63-02 - An Ordinance Accepting the Annexation of 41 + /- Acres from Washington Township, Franklin County to the City of Dublin. There were no questions. Vote on the Ordinance: Ms. Chinnici-Zuercher, yes; Mr. Kranstuber, yes; Mr. Reiner, yes; Ms. Salay, yes; Mr. Lecklider, yes; Mrs. Boring, yes. Ordinance 64-02(Amended) - An Ordinance Adopting the 2002 National Electric Code. Ms. Grigsby stated that the ordinance was amended to include the changes indicated at the last Council meeting. Mr. Kranstuber moved to amend the ordinance as indicated. Ms. Salay seconded the motion. i I I Ii " ,,., "Hi,,,, I i : i i RECORD OF PROCEEDINGS "~~_~~"~'H~""~~"~~~~M,!pute~~9,,L~~='_Hm"~_~~~,_~""_,,h~~~~hw-12YFlin ~ity',,~9~unciL-__~_~_m-E.~g~~,~~,,~, M~~!!~~W"_~h_h~"m""h DAYTON LEGAL BLANK CO., FORM NO lO14~ Helcl May 6, 2002 19 Vote on the motion: Ms. Chinnici-Zuercher, yes; Mr. Kranstuber, yes; Mr. Reiner, yes; Mrs. Boring, yes; Ms. Salay, yes; Mr. Lecklider, yes. Vote on the Ordinance: Ms. Salay, yes; Ms. Chinnici-Zuercher, yes; Mr. Kranstuber, yes; Mr. Reiner, yes; Mrs. Boring, yes; Mr. Lecklider, yes. -- r Ordinance 65-02 - An Ordinance to Amend Section 315.3 of the 1999 Ohio Residential I Code, as Previously Adopted by Reference, Regarding Window Wells. There were no questions. Vote on the Ordinance: Mr. Lecklider, yes; Ms. Salay, yes; Mrs. Boring, yes; Ms. Chinnici- Zuercher, yes; Mr. Reiner, yes; Mr. Kranstuber, yes. Ordinance 66-02 - An Ordinance Amending Certain Sections of Chapter 99 (Wireless Telecommunications Regulations) of the Codified Ordinances of the City of Dublin. There were no questions. Vote on the Ordinance: Mr. Reiner, yes; Ms. Salay, yes; Mr. Kranstuber, yes; Mr. Lecklider, yes; Mrs. Boring, yes; Ms. Chinnici-Zuercher, yes. Ordinance 67-02 - An Ordinance Authorizing the City Manager to Enter into Multiple Mutual Aid Agreements with Other Central Ohio Jurisdictions for Service Department Related Support. There were no questions. Vote on the Ordinance: Mr. Kranstuber, yes; Mrs. Boring, yes; Mr. Reiner, yes; Ms. Chinnici- Zuercher, yes; Mr. Lecklider, yes; Ms. Salay, yes. INTRODUCTION & FIRST READING - ORDINANCES Ordinance 71-02 - An Ordinance Accepting the Annexation of 220.522+/- Acres from Jerome - Township, Union County to the City of Dublin. I' Mr. Kranstuber introduced the Ordinance. Ms. Grigsby stated that a color map identifying this area was distributed with the meeting materials. The area is east of Hyland-Croy and south'ofBrock Road. Mr. Smith stated that due to the current debate in the courts regarding the effective date of the new annexation law, the Legal Department is reviewing each annexation closely. There will be some later issues regarding township boundary adjustments that will have to be addressed. Mrs. Boring inquired if the area is designated as Residential in the Community Plan. Ms. Grigsby responded that it is identified as Residential- medium density. There will be a second reading/public hearing at the May 20 Council meeting. Ordinance 72-02 - An Ordinance Accepting the Lowest/Best Bid for the Dublin Arts Center Parking Lot Project, and Appropriating Funds Therefor. Ms. Salay introduced the Ordinance. Ms. Grigsby stated that this will provide for the construction of the parking lot to serve the Dublin Arts Center, as well as address some of the safety issues discussed at a previous Council meeting. Mrs. Boring inquired about the location of the sidewalk installation. Mr. Hahn indicated that it is only a connection from the parking lot to the building itself. There is no road frontage. There will be a second reading/public hearing at the May 20 Council meeting. Ordinance 73-02 - An Ordinance Authorizing the Execution and Delivery of an Economic Development Agreement Between the City of Dublin and Pacer International, Inc. to Induce a Consolidation of Its Nationwide Operations to the City in Order to Increase Employment - Within the City. Ms. Salay introduced the Ordinance. Ms. Grigsby stated that a memo with background was provided in a previous meeting packet. Ms. Chinnici-Zuercher inquired how many of the 105 jobs have already been relocated to Dublin. Mr. Stevens estimated that 75-80 percent have been relocated. Ms. Chinnici-Zuercher inquired if this is the only cost to the City in this incentive package. Ms. Grigsby affirmed that it is. As part of the construction of this facility, there was a tax increment financing district etablished that will fund the construction of the Perimeter Drive extension westward to Post Road. Ms. Grigsby stated that the developer, Ruscilli, and Pacer (previously Rail Van) met with the Ohio Department of Development to discuss potential funding. At that time, the available funding was available through the Toad work grant and the conduit to the company was through the City. The City obtained a $400,000 grant to be applied to the two infrastructure projects identified. The agreement with Pacer (Rail Van) was to provide 50 percent of the $400,000 state money to them. Ii I ,I. i I .''''mH: ."lltIllUHt',1I . >iN .1 I i ." .. F RECORD OF PROCEEDINGS _<~w~_~_'_~~h___y_y_~~_J~!in u t~y~~L_~'m__H~~='___~_~~_WWy~____~~~J;21!1l!in H Cliy.~pu1!siL~~~~~~~~~~,y~~,=~~~,_~~f~~~w2Hw,_lV!~et,!!!~y,.__~,w~~~'mM DAYTON LEGAL BLANK CO., FORM NO. 10148 HeM May 6, 2002 19 There will be a second reading/public hearing at the May 20 Council meeting. Ordinance 74-02 - An Ordinance Authorizing the City Manager to Enter into an Agreement with V oiceStream Columbus, Inc. for the Location of a Wireless Telecommunications ,~ Structure Mr. Lecklider introduced the Ordinance. Ms. Grigsby stated that this agreement will allow V oiceStream to place antennae panels on the A very Park water tower, similar to past agreements. There will be a second reading/public hearing at the May 20 Council meeting. Ordinance 75-02 - An Ordinance Authorizing the City Manager to Grant a General Right-of- Way Permit to MCI Metro Access Transmission Services, LLC. Ms. Salay introduced the Ordinance. Mayor McCash inquired if this is ,part of the local telephone service that they will provide. Mr. McDaniel responded that it will be competitive telephone service and broad-band services, which will be within the DubLink conduit system. Ms. Salay inquired if the service will be for residences, businesses or for both. Mr. McDaniel responded that their primary focus is the commercial district. There will be a second reading/public hearing at the May 20 Council meeting. Ordinance 76-02 - An Ordinance Authorizing the City Manager to Execute Permanent Utility Easements Which are Located on Dublin Property to the Edwards Golf Communities for the Ballantrae Development in the City of Dublin, County of Franklin, State of Ohio, and Declaring an Emergency. Ms. Grigsby stated that this legislation will provide for a ten-foot wide easement for AEP to provide power to the Lakes of Ballantrae, Phase One. The easement is on the golf course property. The City has reviewed this with Tartan Golf Company, and they have no objection. Staff requests adoption - by emergency to facilitate service to the site. Mrs. Boring stated that AEP's practice is to tear up the land and never restore it. How can the City monitor that? Ms. Grigsby stated that this will be installed prior to the construction of the other buildings, so it should not be an issue. Ms. Chinnici-Zuercher moved to treat this as emergency legislation and to dispense with the public hearing. Mr. Reiner seconded the motion. Vote on the motion: Mr. Reiner, yes; Mrs. Boring, yes; Mayor McCash, yes; Mr. Kranstuber, yes; Mr. Lecklider, yes; Ms. Chinnici-Zuercher, yes; Ms. Salay, yes. Vote on the Ordinance: Mr. Lecklider, yes; Ms. Chinnici-Zuercher, yes; Mr. Reiner, yes; Mrs. Boring, yes; Mr. Kranstuber, yes; Mayor McCash, yes; Ms. Salay, yes. Ordinance 77-02 - An Ordinance Amending the Annual Appropriations for the Fiscal Year Ending December 31, 2002. Ms. Grigsby stated that this Ordinance requests appropriations to several funds: (1) Section 1 is a reduction in appropriations, based upon the actual bids and contracts that were awarded for the maintenance of the City's rights-of-way; (2) Section 2 relates to the Police substation located at the Hard Road Fire Station. The contract was executed and funds were appropriated, however, the lease payments were not made. Consequently, it is necessary to re-appropriate the funds. (3) Sections 3 and 4 provide for the completion of the renovation at the Dublin Arts Center; (4) Section 5 relates to the actual appropriation of the funds that would be advanced from the Capital Improvements Tax Fund to the Historic Dublin Parking TIF Fund for construction of the parking lot directly behind Town Center II. - Ms. Chinnici-Zuercher inquired if the last item is what Mr. Grabill has been calling Council about. Ms. Grigsby affirmed that it is. Mr. Lecklider asked for clarification of the comment. Ms. Grigsby stated that the City has been working with Mr. Grabill and his attorney for the past year to develop an agreement for the construction. Last week, an issue regarding timing for one of his tenants arose, and Mr. Grabill contacted the City. Mr. Lecklider inquired if the City will review that agreement. Mr. Smith stated that the agreement is in Mr. Grabill's hands. It was a complicated negotiation, but the details have been worked out. The City is waiting for the drawings of the parking lot to be completed. Mr. Ciarochi stated that they are expected in approximately six weeks. Mr. Lecklider inquired what the relationship is between this action and the agreement the City will see later. [I ':i 'critH: JETTE; 'iHillndl .. i i , Iln'.';"5;N,\'j-nl,tim'~.r.r'" Iii nlWi"~i~.i'1-W,"(J~Fff"lI"'~~'l;? .'~ltr:" t i: 'I RECORD OF PROCEEDINGS "m='wmH~HH~~_~"=H~m'__' Mi.~~tes -~~~~~__~_"m____~__<w_~mPl!bh!L~itxd~,Ol}11giL__H~~_H~H___~_~=_~E~g~w2-~"~_mMeet~~K~HH"_m~.~" DAYTON LEGAL BLANK CO.. FORM NO HJ14U Helcl May 6, 2002 19 Mr. Stevens estimated 75-80% have been re-Iocated. Ms. Chinnici-Zuercher inquired if this is the only cost to the City in this incentive package. Ms. Grigsby affirmed that it is. As part of the construction of this facility, there was a tax increment financing district that was established that will fund the construction of the - Perimeter Drive extension westward to Post Road. i t f Mayor McCash stated that this part of the part of the City's agreement with the State of Ohio for funding of the Avery-MuirfieId bridge and Perimeter Drive area. Ms. Grigsby stated that the developer, Ruscilli, and Pacer (previously Rail Van) met with the Department of Development to discuss potential funding. At that time, the available funding was through the Road Work grant and the conduit to the company was through the City. The City obtained the $400,000 grant to be applied to the two infrastructure projects identified. The agreement with Pacer (Rail Van) was to pass 50% of the $400,000 State money on to them. There will be a second reading/public hearing at the May 20, 2002 Council meeting. Ordinance 74-02 - An Ordinance Authorizing the City Manager to Enter into an Agreement with V oiceStream Columbus, Inc. for the Location of a Wireless Telecommunications Structure Mr. Lecklider introduced the Ordinance. Ms. Grigsby stated that this agreement will allow V oiceStream to place antennae panels on the Avery Park water tower, similar to past agreements. There will be a second reading/public hearing at the May 20, 2002 Council meeting. Ordinance 75-02 - An Ordinance Authorizing the City Manager to Grant a General Right-of-Way Permit to MC! Metro Access Transmission Services, LLC. ,.,-.... Ms. Salay introduced the Ordinance. Mayor McCash inquired if this is part of the local telephone service that they will provide. Mr. McDaniel responded that it will be competitive telephone service and broad-band services, which will be within the DubLink conduit system. Ms. Salay inquired if the service will be for residences, businesses, or both. Mr. McDaniel responded that their primary focus is the commercial district. There will be a second reading/public hearing May 20 Council meeting.) Ordinance 76-02 - An Ordinance Authorizing the City Manager to Execute Permanent Utility Easements Which are Located on Dublin Property to the Edwards Golf Communities for the Ballantrae Development in the City of Dublin, County of Franklin, State of Ohio, and Declaring an Emergency. Ms. Grigsby stated that this legislation will provide for a ten-foot wide easement for AEP to provide power to the Lakes of Ball ant rae, Phase One. The easement is on the golf course property. The City has reviewed this with Tartan Golf Company, and they have no objections. Staff requests adoption by emergency to facilitate service to the site. Mr. Reiner inquired if the facilities will be screened, or if the lines are all under-ground. Ms. Grigsby responded that the majority of this is for them to locate their lines. Mrs. Boring stated that AEP's practice is to tear up the land and never restore it. How can the City monitor that? Ms. Grigsby stated that this will be going in prior to the construction of the other buildings, - so this should not be a problem. Ms. Chinnici-Zuercher moved to treat this as emergency legislation and dispense with the public hearing. Mr. Reiner seconded the motion. V ote on the motion: Mr. Reiner, yes; Mrs. Boring, yes; Mayor McCash, yes; Mr. Kranstuber, yes; Mr. Lecklider, yes; Ms. Chinnici-Zuerch, yes; Ms. Salay, yes. Vote on the Ordinance: Mr. Lecklider, yes; Ms. Chinnici-Zuercher, yes; Mr. Reiner, yes; Mrs. Boring, yes; Mr. Kranstuber, yes; Mayor McCash, yes; Ms. Salay, yes. Ordinance 77-02 - An Ordinance Amending the Annual Appropriations for the Fiscal Year Ending December 31,2002. Ms. Grigsby stated that this Ordinance requests appropriations to several funds: (1) Section one is a reduction in appropriations, based upon the actual right-of-way bids and contracts . I I ' ! .' '.. .', !il.::i.iHi:IIHlliH .,,".tl i I I RECORD OF PROCEEDINGS rW~H~w'm'~~HHHHm~~~~_~~~ M!!:Et~~_9Lw~~'_m'~HW'~~H_'__H~~m>>,~-121LQlin f:i1Y~~gJ!llgiLw_m_~,~,w~~>>~_=,_~~~~~~f>_m,~~~!!~g_~m~_'m~HH DAYTON LEGAL BLANK CO.. F R N. Held May 6, 2002 19 I Ms. Grigsby stated that in the 2002 operating budgets, funds were identified in the Capital Improvements Tax Fund of $31 0,000 which will be advanced to the TIF Fund. Last year, during discussions with the School District, the City agreed to establish a TIF district for Town Center I and Town Center II, with the service payments generated from those two sites to be used to pay for the ~ construction of the parking lot for the Indian Run Elementary expansion and this parking lot. That I legislation was approved last July. There was also legislation approved accepting the donation of I the property from Mr. Grabill and leasing the parking site on Bridge Street. Ms. Salay inquired if the City will work to preserve the large tree on the parking lot site. Ms. Grigsby stated that staff will check on this. Ms. Salay moved to treat this as emergency legislation and to dispense with the public hearing. Mr. Kranstuber seconded the motion. Vote on the motion: Mr. Reiner, yes; Mrs. Boring, yes; Mr. Kranstuber, yes; Mr. Lecklider, yes; Mayor McCash, yes; Ms. Chinnici-Zuercher, yes; Ms. Salay, yes. Vote on the Ordinance: Mrs. Boring, yes; Mayor McCash, yes; Ms. Chinnici-Zuercher, yes; Mr. Lecklider, yes; Ms. Salay, yes; Mr. Reiner, yes; Mr. Kranstuber, yes. INTRODUCTION & PUBLIC HEARING - RESOLUTIONS Resolution 22-02 - A Resolution Designating the City Manager as the City's Official Representative and Authorizing the City to File a Grant Application and Enter into an Agreement with the Ohio Department of Natural Resources for the Purpose of Acquiring Funds through the Division of Forestry's Urban Forestry Assistance Program. Ms. Salay introduced the Resolution. Ms. Grigsby stated that this will allow the City to apply for a grant to be used for the installation of trees at the Indian Run Park. Vote on the Resolution: Mr. Kranstuber, yes; Mr. Reiner, yes; Ms. Chinnici-Zuercher, yes; Mrs. Boring, yes; Mayor McCash, yes; Mr. Lecklider, yes; Ms. Salay, yes. .....- Resolution 23-02 - A Resolution Waiving Certain Provisions of the Noise Ordinance in Conjunction with the Annual Memorial Tournament. Mr. Kranstuber introduced the Resolution. Ms. Grigsby stated that this issue was discussed at a previous Council meeting. Ms. Puskarcik raised the issue following contact with Dan Sullivan from the Memorial Tournament. Subsequently, the City received a formal request from Mr. Sullivan. This Resolution will allow the City to extend the time period from 7 a.m to 11 p.m. for the collection of trash in the Muirfield Corporate Hospitality area during the Memorial Tournament, May 15-27. Vote on the Resolution: Ms. Salay, yes; Mr. Lecklider, yes; Mayor McCash, yes; Mrs. Boring, yes; Ms. Chinnici-Zuercher, yes; Mr. Reiner, yes; Mr. Kranstuber, yes. Resolution 24-02 - A Resolution Appointing Members to the Appearance Code Committee. Mayor McCash introduced the Resolution. He suggested that Resolution 24-02 and Resolution 25- 02 be tabled to allow adequate time in which to advertise for applications and receive a sufficient number of responses. It was the consensus of Council to extend the application deadline to May 15th. Mrs. Boring requested that Ms. Clarke include this on the Planning and Zoning Commission's agenda under Administrative Business. Ms. Clarke inquired if this is an assigned task, or are they requesting a volunteer from the group. Mayor McCash stated that they would prefer a volunteer. Mayor McCash moved to table Resolution 24-02 indefinitely. Mrs. Boring seconded the motion. Vote on the motion: Mr. Lecklider, yes; Mr. Kranstuber, yes; Mr. Reiner, yes; Mrs. Boring, yes; Ms. Chinnici-Zuercher, yes; Mayor McCash, yes. - Resolution 25-02 - A Resolu~ion Appointing a Representative to the Delaware County Regional County Planning Commission Mr. Kranstuber introduced the Resolution and moved that the Resolution be tabled indefinitely. Mrs. Boring seconded the motion. Vote on the motion: Mr. Lecklider, yes; Mr. Reiner, yes; Mr. Kranstuber, yes; Mayor McCash, yes; Ms. Chinnici-Zuercher, yes; Mrs. Boring, yes. OTHER Hotel/Motel Tax Grant Recommendations from Finance Committee Ms. Chinnici-Zuercher stated that the Finance Committee met on Monday, April 29 to review the pending bed tax applications. The Committee recommends approval of the following: , ,'I RECORD OF PROCEEDINGS Minutes of ~~#~~~~,~_~=~~~ DJJblill Ci!YJ:~9J!lL<;;iL,,~~mm~~~#='=_~mHmHM_JJ!g~Q=Z~~~d~~d~~!in~WmWmMdm'mmm~ W/h/fiU",*",,?/""""4''''''~M''''/=>W~MW,w''''UQ~'''''''''' DAYTON LEGAL BLANK co.. FORM NO 10148 Hekl May 6, 2002 19 - Dublin Kiwanis Frog: Jump - up to $4,000 for the actual cost of City services; - Arthritis Foundation - up to $8,000 for the actual cost of City services for the annual Classic Auto Show; - Dublin Singers - up to $7,500 for performance fees related to their Carnegie Hall trip; ,-..., - Ohio Wildlife Center Children's Nature Facility- $25,000; I - National Intercollegiate Flving Association - up to $7,500 to assist with costs associated with hosting Safecon 2002. - Historic Dublin Association Community Plaza - Recommend that the applicant meet with staff for review of proposal, to be considered as a capital improvement budget item for 2003. Ms. Chinnici-Zuercher noted that the bed tax grants recommended total $52,000. Mr. Kranstuber inquired if any of the applicants present tonight would like to offer comments. John Roth. Ohio State University Flight Instructor, stated that 30 schools will be competing in the Safecon 2002 event. He encouraged everyone to attend the May 14-1Sth event to be held at the Don Scott Field. Mr. Kranstuber clarified that the headquarters for the event is the Dublin Marriott. All of the hotel rooms booked for the event are in Dublin. Mrs. Boring stated that the bed tax is to be used to bring desirable events to Dublin, to beautify the town, or to provide something special for the residents. There will be a problem if everyone hosting an event and booking rooms in the Dublin hotels is encouraged to apply for the City's bed tax money. If the only criteria for receiving a bed tax grant is the use of Dublin hotel rooms, then the percentage of bed tax imposed should simply be reduced. She will not support the application on the basis that it does not meet the remainder of the - criteria for a bed tax grant. Mayor McCash stated the event is held outside of the City - does it meet the criteria? Mr. Kranstuber stated that his preference would be to provide grants for events held within the community. However, the DCVB would argue that the City will receive a significant amount of revenue/economic impact from the event they have lobbied to bring to the Dublin hotels. Mrs. Boring noted that if Council endorses this policy, perhaps the bed tax grant requirements and criteria should be revised. Ms. Chinnici-Zuercher suggested that the Finance Committee meet with Ms. Gibson and representatives of the Dublin Convention and Visitors Bureau (DCVB) to discuss the intent and purpose of the City's bed tax fund. DCVB has a specific role for their membership as an advocate of the City bed tax grant as a resource available to an event sponsor. The discussion should clarify the purpose of the bed tax and how can it meet the needs of both the City and DCVB Mr. Kranstuber suggested that, if necessary, this application can be voted upon separatel. Mayor McCash suggested that the vote be taken individually for each application. Mr. Lecklider stated that while he appreciates Mrs. Boring's comments, the considerations would have to be applied uniformly to all the applications the Finance Committee reviewed - that evening. If a different set of criteria were applied to all the applications, it is very likely that only one or two of the grants would have received approval. Given the established criteria, as he understood them, he believes the Finance Committee made the appropriate recommendations for grants. However, he is not opposed to revisiting the criteria, and scheduling a meeting with the DCVB. Ms. Chinnici-Zuercher moved to approve funding not to exceed $4,000 for cost of City services for the Dublin Kiwanis Frog Jump Festival. Mr. Kranstuber seconded the motion. Vote on the motion: Mr. Reiner, yes; Mrs. Boring, yes; Mayor McCash, yes; Ms. Salay, yes; Mr. Lecklider, yes; Ms. Chinnici-Zuercher, yes; Mr. Kranstuber, yes. Ms. Chinnici-Zuercher moved to approve funding not to exceed $8,000 for City services for the Arthritis Foundation for their 20th annual Classic Auto Show. i, ,: i" !II' - " ":",' I, t"I: 'W",;-"-1\",'r:I~"nU~"IfHlm'iH!',' 'I!NjljIJ(IV;;IU-"~,liill'li"'I,*~.:-,I'-f1l: RECORD OF PROCEEDINGS rQ~m~wH~mwQ~mQ~'~H~w_w~~m~1!ll}1~Q~~~Q~W~Q_~~~~W~~_~~~~mm__~~~~Ql1blinS1!Y'm~gl1!lciL_~QwQm~_~~~~~w~~~E~g~~~m~mQlY.!:~m~1~B_mmmm,wm'mm~~'~ DAYTON LEGAL BLANK CO.. F RM ,1 Helcl May 6, 2002 19 I Mr. Kranstuber seconded the motion. Vote on the motion: Ms. Salay, yes; Mr. Lecklider, yes; Mayor McCash, yes; Mr. Reiner, yes; Mrs. Boring, yes; Ms. Chinnici-Zuercher, yes; Mr. Kranstuber, yes. - Ms. Chinnici-Zuercher moved to grant $7,500 to the Dublin Singers to assist in defraying I i the performance fees associated with the Carnegie Hall concert. i Mayor McCash seconded the motion. Vote on the motion: Ms. Salay, yes; Mrs. Boring, yes; Mr. Reiner, yes; Ms. Chinnici- Zuercher, yes; Mr. Kranstuber, yes; Mr. Lecklider, yes; Mayor McCash, yes. Ms. Chinnici-Zuercher moved to grant $25,000 forthe Children's Nature Classroom for the Ohio Wild Life Association, located on Cook Road. Mayor McCash seconded the motion. Vote on the motion: Ms. Chinnici-Zuercher, yes; Mr. Kranstuber, yes; Mr. Reiner, yes; Mrs. Boring, yes; Mayor McCash, yes; Mr. Lecklider, yes; Mayor McCash, yes. Ms. Chinnici-Zuercher moved to direct staff to meet with the Historic Dublin Association to discuss their recommendation for the use of the land between the Dublin Convention and Visitors Bureau and the Dublin Tavern. Mayor McCash inquired if this would constitute denial of their application. Ms. Chinnici-Zuercher stated that a recommendation was not made to deny it. This application raised the City's awareness of the opportunity that exists for this to be a passive park area for the community. The City owns the land. Mr. Lecklider seconded the motion. Vote on the motion: Mr. Lecklider, yes; Ms. Salay, yes; Mrs. Boring, yes; Mayor McCash, yes; Mr. Kranstuber, yes; Ms. Chinnici-Zuercher, yes; Mr. Reiner, yes. - Ms. Chinnici-Zuercher moved to grant $7,500 to the National Intercollegiate Flying Association to assist with the Safecon 2002 competition. Ms. Salay seconded the motion. Vote on the motion: Mayor McCash, no; Mr. Reiner, yes; Mr. Kranstuber, yes; Ms. Chinnici-Zuercher, yes; Mr. Lecklider, yes; Ms. Salay, yes; Mrs. Boring, no. Mr. Kranstuber noted that, due to the level of funding to Ohio Wildlife, the Committee had requested that recognition of the City's sponsorship be given. He suggested that Ms. Puskarcik contact them to ensure that the City stays involved with this project. Ms. Puskarcik responded that she and Ms. Crandall will follow up on that request. Update from Staff re Second Outdoor Pool Planning: Process Mr. Hahn stated that the purposes of tonight's presentation is to update Council on the design process. Staff has received significant input through public meetings, mail, and via e-mails. The meeting packets include three concept plans, all of which are located on property currently owned by the City. Each plan includes a construction cost estimate. The main difference between the plans is the level of the competitive element. Staff and the consultants are present tonight to ,respond to Council members' questions. The intent is to obtain direction from Council on their preferred concept plan, so that the design and budget can be finalized and the rezoning application can be submitted. Mr. Kranstuber stated that it was difficult to compare the concept plans and budgets. He requested that staff transpose the information into a better format. - Ms. Chinnici-Zuercher requested clarification on the term "rough in allowance." Mr. Hahn responded that a budget for Option A and a second budget for Option A-Phase 1 has been provided. There is a significant cost difference. Option A- Phase One is initially less expensive, but it would include the necessary infrastructure, or "rough-in allowance" to easily add to that phase. Mr. Kranstuber asked to which option the graphics "Conceptual Site Plan A" and "Leisure Competitive Combined" belong. Mr. Hahn stated that the Leisure Competitive Combined is Option A, Phase 1. It is the overall site plan to which the various options may be added. Mr. Kranstuber inquired if Option A is approximately the equivalent of the City's existing pool. Mr. Hahn stated that it is. RECORD OF PROCEEDINGS ,,=wmw.~_,~w~~H~~'~H~.H_~,~wMi!1~ te~~~!_~_~~~'"_HW~~_'=~H~_'__ffJ2lli21in ~i tyff,~Q!!ngL~m___m~~~w_ P~E~~2.ff~mffff~_~~~ti~gwH~,~~~_~_~mff DAYTON LEGAL BLANK CO., FORM NO. 1014~ i Helr) May 6, 2002 19 Mr. Kranstuber inquired if the entry building, conceptual elevation is the same for all options. Mr. Hahn stated that as the size of the options increase, they will increase building sizes to accommodate the addition programming needs. r-". Mr. Kranstuber stated that this concept plan appears to be more elaborate than the current pool. Mr. Hahn stated that the existing building is all brick, which is expensive. The new building will have a different look, more reflective of the design concepts of the new neighborhood in which it will be located. Mr. Kranstuber asked for the construction costs of the building alone. Mr. Hahn responded that the estimate is $150.00 per square foot. Mr. Kranstuber asked about the construction costs for the existing municipal pool in 1987. Mr. Hahn stated that the cost was approximately $1.2 million in 1987. Mr. Kranstuber stated that he would like significantly more information about the original pool components. The cost estimate is much higher than anticipated. Mayor McCash inquired if the estimates of probable construction costs of the existing pool use current construction dollars. Mr. Hahn stated that Code requirements have changed. Currently, the City is involved in completing a major infrastructure improvement to the existing pool, partially based on need and partially based on Code changes. So it is not simply a matter of taking 1987 dollars and converting them to 2003 dollars. One of those changes, for instance, is in the amount of deck space. One of the problems with the existing outdoor pool is that the concrete area is overcrowded, while the grassy areas are much less crowded. A design change, such as pavement over turf, would add expense. Another problem with the existing pool is the concession space. From the outset, it has not accommodated the necessary equipment. - Those lessons learned are reflected on the concept drawings. Mayor McCash inquired if the statement of probable construction costs incorporates those revisions, or does it instead estimate building the current pool today to meet Code with no other additions. Mr. Hahn agreed that it is calculated on building the same pool with the current Code requirements. Mr. Kranstuber noted that he disagrees with the perception that there is overcrowding on the deck area. He has not witnessed such a problem in that area. Dublin's pool is ecologically well planned and aesthetically pleasing because there is more grassy area. He does not believe more concrete should be added. Mr. Hahn stated that all of this is conceptual in nature. Staff's desire is to obtain general direction from Council tonight. As the process proceeds, Council will have many opportunities to suggest refinements to the design. Mrs. Boring stated that Council had requested a projection of future operational costs. This would be an important consideration. Mr. Hahn stated that will be forwarded to Council later. Currently, there is a wide range of options available. It seemed prudent not to focus staff resources on compiling estimates for operating costs for multiple concepts. Mrs. Boring stated that in some areas differences in costs would make a difference in the - options selected. Ms. Salay stated that she, too, would like that information to assist in the evaluation. Also, in evaluating the issue of separating the pools, she would like to hear the pros and cons from the consultant. Ms. Chinnici-Zuercher asked what conversations have taken place with Dublin Schools regarding their interest in participation in the financing of a pool that their teams would be using. Ms. Grigsby stated that a few weeks ago City staff met with the School Superintendent and the Treasurer to discussion several issues. One of those was the increasing needs of the School District for additional lanes for swim practices. The School District recognizes that I · '.: !i'!I!:]! ;ILijAI~ill:n iiiI'; ""iT'.,II' I i RECORD OF PROCEEDINGS "'d'''m~M''''~''''_~'''''M'='_M'~mdm,~M~~~ t~~,,~~~~L~__m'_Hm'~M_~"~~M"~'~~='''~_H~,~,Dllblit1M,City:,,C,QllllCiL''''''''~Q'M,,,,,,,,,,,~,,,,,,wd~ww_=,_~w~EageH 10 Meeting '" "'" " w////""""mn/#"'..../#/mwwP"''''''^''''',Q/#U''''''''''''","""h''''''''EhAW/''''''''''''''mwMW/, DAYTON LEGAL BLANK CO.. FORM NO. 10148 Helcl May 6, 2002 19 they will have additional needs when the third high school opens, but at this time, they have not conducted a study to define those needs. Mr. Reiner inquired if the potential for their financial participation was discussed. r--- Ms. Grigsby stated that there was general discussion to that effect. The School staff I indicated that they were willing to look at options. However, the School Board was not involved in these discussions. Ms. Chinnici-Zuercher stated that it would be advantageous to know the cost of pool rental outside of Dublin incurred by the school teams. That money could be re-directed to Dublin, if the resources were available in this community. Mr. Kranstuber stated that they are not using such resources in the summer, but only during the school year. Mrs. Boring inquired if there has been consideration given to the fact that this pool will be located in the Hilliard School district. If the pool time is limited because only Dublin district students may use it, this may cause some concern. Ms. Grigsby stated that for this issue, she would defer to Recreation staff for information on the times and number oflanes being used by Dublin Schools, and what type of restrictions that causes for other patrons of the DCRC. Mr. Kranstuber asked for the construction costs for the existing outdoor pool and what has been budgeted for the second outdoor pool. Ms. Grigsby responded that the existing outdoor pool construction costs were approximately $1.2 million. Currently, in the five-year CIP, $250,000 was budgeted for design and $2.25 million was programmed for construction. Mr. Kranstuber stated that if the decision is made to spend $4 or $5 million on the second - outdoor pool, adjustments will be necessary in the five-year CIP. He noted that a marketing study done for the Rec Center indicated that the leisure component, even though it was costly, would bring in patrons. Has there been any similar study done for this project? Mr. Hahn responded that the consultants hired have expertise in educating their clients on which features will bring patrons to the pool. For example, a triple helix slide may attract more customers, versus a segregated lap area. Mr. Kranstuber asked that Council be given this information later in the process. Mr. Hahn reiterated that the goal at this point is to select a design concept. Mr. Kranstuber stated that he has been vocal through the years about the crowding at the existing outdoor pool, but at the same time, it is important to attract enough customers at the second pool so that it does not operate at half capacity. He would expect that in the first years, the membership numbers will be low. Mayor McCash noted that three speakers have signed up to speak on this topic. Virgil Temple, 8173 Ballock Court, 25-year resident of Dublin noted that he and his family are patrons of the DCRC. However, the Rec Center is becoming very crowded and cannot accommodate all of the residents' requests for swim lessons, as shown by the swim lesson .... lottery process. They have turned away swimmers from the Sea Dragons as there are not lanes to accommodate them. The high school swim team practices at the DCRC, but must rent additional space outside of Dublin for their practices. With another high school coming on line, additional space is needed. The City is growing rapidly, and every child deserves the opportunity to learn to swim. He is requesting that the City build a 50-meter pool so that r- the swimmers can practice in Dublin. An all season enclosure would allow for year-round use instead of the summer season. He has provided brochures to Council on various options for such an enclosure. Council and the School Board have cooperated on many projects, and they are requesting that the groups work together to secure additional swimming opportunities. He asked Mr. Hahn for results of the "on-line voting" in regard to the pool concepts. Mr. Hahn responded that this was' designed to provide input, not to "vote." All of the comments were forwarded to Council. Many of those responding desired a 50-meter competitive pool and enclosure. Mr. Reiner asked about the operating costs of the enclosure and the cost to build it. Mr. Temple stated that he is not certain, but with the large number of users patronizing a year-round facility, he believes it would "break even." He would be happy to work with staff on this proposal. . I Ii i ',[i:!1 UI'i.::JUilldi I i i RECORD OF PROCEEDINGS ~~~,~~,_w~~~~~w,w~mH~~~m,!'1i~~!~~~~~~~~,=w~m'~_'~~~~~~wm~'~"~mHm'm~~_~Dub1iILCit;cmCo.u:nciL"~~mw,,~,~,,~,,,w~m_'''m~m"-~"~,~~,,,,J?age,,11ff,,wffw'~~~~Q!l,~[,,~w~~,,,wmw.~~ DAYTON LEGAL BLANK CO., FORM NO. 1014Cl Helrl May 6, 2002 19 Mr. Kranstuber stated that he believes that the concept of a natatorium should be thought of as separate and distinct, whether it is a city/school partnership, the schools alone, or in the context of a bond levy for the schools. A natatorium would overwhelm the site, and would r--. not be compatible with the neighborhood. This is not the appropriate site for such a facility. Mr. Lecklider commented that the site may not accommodate such a footprint, which would require additional parking. What is being discussed tonight for this site is not a year-round facility, but an outdoor pool. He does not believe an enclosed facility is appropriate on this site. With a third high school coming on line, school input is needed regarding their plans to meet the needs of the competitive swimmers. While the City and Schools have partnered on many projects, there is a limit to what the City can provide for the benefit of the Schools. Mr. Kranstuber added that in this location, two school systems would be involved. Mayor McCash noted that the estimate of $1 million for an enclosure is likely too low. Maintenance costs for such a temporary enclosure could be substantial. In addition, support facilities would need to be expanded for a year-round facility. Long term, this may not be the best way for the City to provide those type of services. Regardless of the cost of enclosure, the site is not able to accommodate this type of facility. Mrs. Boring agreed that the site is not appropriate for this type of enclosed facility. She would like to proceed with the project as originally contemplated - an outdoor facility on the site. Additional financing would be needed for a natatorium type of facility on another site in the community. Mr. Kranstuber asked if the schools have been lobbied on this matter and whether this is a more appropriate expense for the Schools. r-- Mr. Temple responded that they have sent the same letter to the School Board as was sent to Council. He believes that the schools do not have a need for a year-round natatorium, but the City does. The two groups should work together on this project. Mr. Kranstuber stated that the City has an obligation to build roads, bridges, and facilities to house employees. An enclosed natatorium is a luxury. The DCRC has already provided more for the schools than most communities across the country have done. He suggests that the competitive swim group lobby the school board - they would then propose a bond issue for such a natatorium which could be located at the new high school. Ms. Salay asked how many apply for swim lessons and how many are turned away. Her family has always been accommodated. Ms. Heal stated that each session is different, but overall, they accommodate 90 to 100 percent of those who enter the lottery. As the population grows, the demand is increasing, but the vast majority have been accon1n1odated. Ms. Salay asked if the plan is to use both outdoor pools for summer lessons. Ms. Heal responded that they plan to do so. Amanda Avery, 7041 Willow Run Drive, member of Dublin Dolphins, Dublin Coffman and Dublin Community swim team requested that a competitive pool be built, with a minimum of 8 lanes and 50 meters in length so that swimmers could practice and hold meets at their local facility. This would reduce crowding at the current facilities. They request enclosure of the pool so that it could be used year-round. The high school teams use a lot of time in travel to other pools for practice, and they would prefer using this time for practice. r-- Josephine Rex, 2211 Aspenwood Lane, Dublin Scioto sophomore noted that she has been involved in competitive swimming in Dublin since 7th grade. There is a huge need for an enclosed or indoor facility to accommodate high school and competitive swimmers year- round. The facilities are currently overcrowded and cannot meet the needs. The addition of a third high school will relieve the classroom crowding, but the water sports teams will not be accommodated. Some swimmers are not able to practice due to lack of space at the DCRC. In addition, the lap pool must be closed to the general public during the practice times and the meets. The high schools pay $12,000 per season to practice at the Rec Center. Meets can be hosted at a new facility, bringing in revenues. Other water sports could also be accommodated. She summarized that there is a huge need for additional year-round facilities to accommodate the competitive swimmers. Mayor McCash invited Council members to comment. I 1< i I " ,ii ii,+' !"j~+f L I ,i , RECORD OF PROCEEDINGS w.~wwm~w~WW~~W~QW~~W'_~_~Q~,wJ~:!inl!!!!~w,=,~L_w~~w,~~~~,~wHm~~=,_w~~w~DuhlinwCit~wwC.ollnciLwwwwwwwww~wwww~~w_w,www~,w~~wwJ:~agew,w12~wwwww~~~,~!~€L_w.~w,~~ww~,w ~ DAYTON LEGAL BLANK CO.. FORM NO 1014~ Held May 6, 2002 19 I Ms. Salay noted that the budget indicates that the Edwards Company is to contribute $1 million toward the construction costs. Has this already been included in the budget? Ms. Grigsby stated that the projections include the total cost for the pool, and the $1 million ~ from Edwards has been included in projected revenues. , Ms. Salay asked the design consultants to comment on the proposed bubble enclosure. 1 Dean Mueller, Water Technology stated that the estimated figures being discussed for an enclosure may not include HV AC, support space utilities, parking, etc. In each of the concepts presented to Council, the consultants have provided estimates of the total costs. He offered to prepare a spread sheet so Council can more easily compare them. The smallest option is AI, which would provide for future phase in of Option A. It has a bather load of 750. The capital costs for a facility of 750 to 1500 will never be recovered. What will eventually begin to be recovered will be the cost of operation year in and year out. Based on their research, 50 percent of such facilities break even on operations, while the other 50 percent lose money or were able to offset their operating costs in some other manner. Another factor is the admission or membership charges. Mr. Kranstuber noted that staff was aware of the $2.5 million budgeted for this facility, so in view of the $4 million plus concepts recortnnended, was thought given to going back to the drawing board? How did the process bring about design options that greatly exceed what was budgeted? Ms. Grigsby stated that one consideration was the existing pool and what it would cost to build today. Some of the factors not taken into consideration, however, were the current filtration and code issues. Mr. Kranstuber suggested obtaining an Option D within the budgeted dollars. The options presented tonight are 60 to 100 percent over the budget. - Mr. Hahn stated that perhaps there are assumptions within the budget that may not be shared by Council, i.e., the design quality of items other than the water - land enhancements, landscaping, and shelter. There are things that can be done within the fence that can bring budget reductions, but he does not advocate shrinking the water itself. They can provide a detailed breakdown of all of the costs. If Council wants an Option A, scaling back components of the design not related to the water surface itself, that can be done. The intention tonight was to obtain feedback from Council regarding their desire to stay within the budget and original program, or to see if there was interest in expanding the program beyond the family neighborhood pool concept. Mrs. Boring noted that Council needs to be aware of the operating costs because of the policy of subsidizing the recreational costs. Mr. Mueller noted that the consultants would like to know what is acceptable in terms of fees being charged. Ms. Chinnici-Zuercher noted that for her, the decision is not driven by the numbers - the numbers were too low at the outset. The important focus is what is trying to be achieved with a second community pool. Instead, the focus has been on the costs - which are substantially higher than anticipated. The community has changed since 1987, when the first pool was built. It is important to determine what the goals to be achieved are today, and what components should be in the pool to achieve the goals. It may mean that the cost will be $4 or $5 million. She is also a proponent of participation by the schools. They utilize the pools and should pay their fair share. If they want to have a community-based pool available to their teams versus one exclusive to their school, then they need to participate in - the capital costs for building the pool. It is more achievable to reach those goals if the City considers other partners to assist with financing. Many of the goals discussed tonight by the students and family members are school goals. Ms. Salay echoed her sentiments. She added that if this is the only pool to be built in the next 20 years, it may be necessary to spend more now to meet the needs. The school needs are generally from September through May, and the club teams use the outdoor pool in the summer - so perhaps the school participation would be more appropriate for a natatorium project. Mr. Reiner asked the consultant about their experience in this field. Mr. Mueller responded that they design 75 municipal projects per year, and a good portion are outdoor. I" ; I I " .., Ii itllli "ei",","" ,Hnbl;if I, i i i ':, ,',:1,'---"''',,0',''''0'''''' ~'."'I!!"'nil-'liY"~'" "t~lm't ,!,+U''',Wll'lj''n'I~~t'j''.-f-1!' .,'~Ii'F RECORD OF PROCEEDINGS H<"='Ww~~M~4m~~~wm~~_wM4m~4~~~i!!E!~!.5)f,,_~~m~Hm~M~4~'~m'~~~'=,,~~_'_~m~h~'mm,DHub.1iuh#Ci~QCounciLh'~"'NW'M4"hWM"Mm~mw'~hh~h_~~J~age,,13Q~'N'M'''~~~~H!!~1i''~4h,w~_h~'m" DAYTON LEGAL BLANK CO.. FORM NO 10148 Helcl May 6, 2002 19 .1 Mr. Reiner noted that his previous testimony indicated that the capital costs will not be recovered. What is the life expectancy ofa pool? Mr. Mueller responded that pools last in the range of 30-50 years. Mr. Reiner noted that the intent was to build a community, family-oriented pool with some ~ additional amenities. There are aesthetic problems with enclosing this facility. In his opinion, the City does not have the funds to build such a facility. The primary users of an enclosed facility would be the schools, and they should take the lead on such a project. Council's goal was to provide another outdoor amenity for the residents of the southwest. He suggests that the Dublin Schools look into the issue. The primary focus should be on meeting the neighborhood's needs. Ms. Salay stated that she would be interested in breaking out the concept plan A and the various elements. Mayor McCash asked ifthere would be a significant cost savings in the pool configuration without two separate pools. Mr. Mueller responded that combIning pools would still require cleaning at the same rate. There would be a small savings in construction for the amount of deck space needed in a combined design. When the two structures of competitive and leisure pool are separated, the competitive pool can be operated at a lower water temperature. It could be shut down when not used. But if the pools are combined, there will be a need to continually staff the entire large body of water. Operating costs for separate structures would therefore be less than for a combined structure. Mr. Lecklider stated that, practically speaking, this site will not accommodate an enclosed pool of 25 or 50 meters and a leisure pool. He asked if there is agreement among Council on this. ,..-- Council indicated their agreement. Mr. Lecklider noted that the competitive swimming community should refocus their efforts on an enclosed facility on a workable site. If the primary purpose of the current City effort is to provide a leisure community pool, Council should focus on that. To the extent that a competitive element can be added to the facility, that discussion should continue. Mr. Reiner stated that the new school site has ample land to accommodate the needs for an indoor pool or natatorium. He asked for more detail on the pool operations in Arlington and Worthington. Ms. Heal responded that in Worthington, the land was leased to a non-profit organization (Worthington, Inc.) for $1 per year, and they built the pool and operate it. In Arlington, the school district operates the pool. Ms. Chinnici-Zuercher stated that Worthington, Inc. is comprised of a group of interested parents of swimmers. Ms. Heal stated that they sold bon.ds to fund the pool. Mr. Kranstuber suggested that Council focus on the issues before them. The enclosed pool is a concept not endorsed by Council. Council has requested additional information on several items tonight. They would like to explore an Option D which eliminates some of the additional amenities, which could be phased in later. Mr. Hahn clarified that the budget as proposed includes only the items within the fence and the parking around it. The site plan was meant to demonstrate what the entire park site could accommodate in terms of amenities, i.e., tennis courts, etc. There are items inside the ~. fence for which detailed budgets could be provided, such as the shelters and the sand ;, volleyball courts. Mr. Kranstuber stated that the core facility is most important - the landscaping and enhancements could be added later. There also needs to be some consistency/equity with the existing outdoor pool facility and buildings. Council agreed that they are looking for another option with a basic facility and options which could be phased in. There was agreement that an enclosed structure will not fit on this site. Mr. McCash added that a 50-meter separate pool is likely not within the budget currently established. , "I i ':IF ii! ',AilUlllil,i llliIiij1~.iII, I I : i RECORD OF PROCEEDINGS '~~'_=M_~~M~~~,w,_~~Ml!ll.!,tew~_m21w~~_~_#"w~#m~~~~m~~~m~~~,-~~=.Dublin".Cit~.CounciL,~~""w~m"ww~~#"Q~'ww,=_~,_~,w_m,Eage,,,l~L_'M~~~!'!~~m#~m_,w"m""m~N' DAYTON LEGAL BLANK CO.. FORM NO. 10148 Helcl May 6, 2002 19 Mr. Reiner added that a sand volleyball court should be located outside of the fence, as it disrupts some of the activities of younger children. Ms. Salay noted that the sand play area and sand volleyball courts may result in sand in the ,.--, pool. Will that tax the filtration system? Mr. Mueller responded that the pool systems have sand filters and it does not harm them. Sand volleyball inside the fence is a high maintenance item, but it is well received in the community. A tempered water shower is provided to encourage them to rinse off prior to entering the pool. Mr. Reiner and Ms. Salay indicated that they would be supportive of eliminating the sand volleyball. Ms. Salay suggested that a grass volleyball court as an option. Mayor McCash asked if staff has adequate direction from Council. Mr. Hahn recapped that his direction is to provide a better breakdown of the design options, to provide a new option that is basically a scaled down version of Option A and which may be phaseable, with a more basic design. Mr. Kranstuber added that Council also wants a better analysis of operating costs. Mayor McCash stated that a separate matter will be working with the Dublin Schools to identify opportunities for partnering on a natatorium facility, and determining whether the City should pursue this or have the Schools take the lead. Ms. Salay and Mr. Kranstuber serve on a Council Committee with the Dublin Schools, and they can relay this information to the School Board. - Ms. Salay added that this will give focus to the competitive swim teams to work with the Schools. Funding a natatorium is primarily a school function, but the City could support this to the degree that City recreation programs would use such a facility. The concept of a non-profit organization partner should also be explored, to avoid burdening the taxpayers with the expense. Mr. Lecklider stated for the record that Council should not be portrayed as opposed to the competitive swimming community. Rather, the focus tonight is what facilities can practically be accommodated on this site and what is the goal in this process. Many have made persuasive arguments in support of the need for more indoor swimming facilities. He agrees that school involvement for an indoor facility should be the focus in terms of what they can provide in this regard. Residential Design Guidelines Mayor McCash asked staff for clarification of what is needed from Council on this topic. Mr. Smith stated that Legal and Planning staff will meet very soon to review the problematic items in the proposed guidelines. His understanding is that this matter will then be referred to the Appearance Code Committee, and staff will have a recommendation prepared for the Committee. Mr. Lecklider asked ifhe is seeking feedback from Council on the proposed ordinance. Mr. Smith responded that Council can provide that input to him or to the Planning Director. Mayor McCash added that Council members' comments should be provided as well to the Appearance Code Committee. Mayor McCash noted that the Administrative Committee of Council will interview ~, prospective candidates for the Committee. Community Survey Ms. Puskarcik noted that the City recently conducted a survey of residents. Thirty percent of the 2500 households randomly selected responded to the survey - a very high response rate. The four areas of focus were: City services, customer service, City involvement, and City goals. New this year, responders were asked to identify their ward, and more than one half of the responses were from Ward 3 and more than one third were from Ward 2. The good news is that 97 percent of those responding rated the City as an excellent or good place to live. A notable change from the 2000 survey is that 81 percent rated the traffic and roadways as excellent or good, a 22 percent increase from 2000. Residents lack knowledge of certain services or programs based on the number of "don't know" responses. This impacted the survey somewhat for certain areas. I i I I Ii '.,. .....Fiiflril!w'llJill.iii i ,i !.. RECORD OF PROCEEDINGS 'M_~MHHWmHWHQ~~~HMH'~MmHH~w'MH'~MM!!}u!~~~~H<2L,mHmw,~~~M~H'~HHm_~'~H___~~w~m_~HD.ublitlwCit}L,Co.unciL"uHH"'Hw"H~~,u~HHHH_H~"m",~~~J~a~~15~u'~HmM~~~etl~M~Hw='HH'~HU~MM DAYTON LEGAL BLANK CO.. FORM NO 10148 Helcl May 6, 2002 19 Common themes expressed by residents mirror Council goals for the communities - from managing growth to enhancing Historic Dublin. When asked what the City can do to "delight" them, popular responses were improving traffic, recreation and parks. She concluded the presentation by reviewing the survey results regarding various services --- and departments of the City. Mayor McCash asked ifthere is a way to obtain better response from the City as a whole. Ms. Puskarcik responded that the response numbers were excellent, but trying to influence the responses from certain wards could impact the overall survey results. Mr. Reiner suggested that this very positive feedback be communicated via news release to the public. Mayor McCash suggested that continual public feedback be solicited via the website. Council Round Table/Committee Reports Mr. Lecklider: 1. Thanked the Engineering division for their responsiveness regarding the Westbury construction traffic problems. 2. Thanked Ms. Clarke for the informative memo regarding basketball hoops. Mayor McCash asked if, given this memo, Council should consider amending the Code to eliminate all of the non-compliance resultihg from the existing basketball hoops. Perhaps the definition of a "structure" in the Code ~hould be changed to exclude backboards or basketball hoops. Mr. Lecklider noted that in the memo, Ms. Clarke indicated that, technically, the basketball poles are in violation of Code. However, few complaints have been received. He asked if this could be addressed in the UDC review. Ms. Clarke clarified that an amendment may be warranted to revise what is permitted within a setback, not necessarily to amend the definition of a structure. This issue is addressed - within the draft UDC. Staff presently does not plan to address this separately. 3. In regard to the memo regarding the cart corral issue, he was disappointed with the proposed solution. He had understood that the Lowe's cart corrals were the standard to be followed in the future. He asked for clarification from staff. Mayor McCash noted that Lowe's agreed to the cart corrals as part of their final development plan. Ms. Clarke added that the major issue is that the existing asphalt would have to be dug out completely in order to plant anything. Ms. Chinnici-Zuercher stated that her concern is that there are no cart corrals presently, resulting in a dangerous situation. The cart corrals were removed upon the request of the Planning Commission. Ms. Clarke clarified that a plan revision was never approved to allow the cart corrals. Discussion followed. Mr. Ciarochi explained that staff~as been working with Big Bear and Kroger to establish an acceptable standard for the cart corrals, which would then be taken to Planning Commission. This effort is ongoing. Mr. Lecklider reiterated that his recollection is that the condition appended was that Big Bear would have cart corrals in keeping with the Lowe's standard. Ms. Clarke responded that because the parking lot is existing, installation of this type of cart corral is cost prohibitive. Other options explored have been a lahdscaped timber enclosure, but a water line would be necessary for irrigation. Staff has not been able to identify a design that is both affordable and maintainable. - Mr. Kranstuber stated that the cart corral is but a small part of his concerns. Why is a beautiful building setback so far with a huge parking lot in front? Some type of cart corrals should be provided - it is a nuisance issue for patrons. Mr. Lecklider responded the Commission believed that the cart corrals would be replaced. The Code does require landscaped islands within parking lots. Mayor McCash stated that if a future parking lot revision or expansion is undertaken, perhaps the new standard could be met. The plastic corrals proposed are no more attractive than the ones in place at Kroger. Ms. Clarke noted that the metal cart corrals are often hit and there are constant problems with repair. The owners are open to exploring different designs. 4. Reported that he has received feedback regarding the Nike Cup FC Soccer Tournament, for which Council recently awarded hotel/motel tax funds. The feedback indicated that the event was too large and was difficult to manage. There . ' I ! ' ;! .;11 Ui,+iHiI' I i i 1r::1"'H;lm:~; , .'", RECORD OF PROCEEDINGS ~__'~=~ff~_ffffffmffH~ffffH~#mH~mffffMl~1:!~~~_2Lmm~~#~ffm_~H~=~~#mm_~wmH~_m~ffH~mm~~-~HffHDQubliu,~,ii~"CounciLff#~#~wff#H~~~m#~_~ffmmmmffH'ffmH~ffff.~J?ageffwl.6_~~~e~1!~~Lm~ffffffmm~ff~ffm'~ffHff DAYTON LEGAL BLANK CO.. FORM NO 10148 Helcl May 6, 2002 19 . were some complaints from the participating teams. He also learned that some on the Dublin Soccer League Board were unaware of the PC's grant application, and that there was a lack of coordination between the two entities. The DSL was i ~ somewhat concerned about prejudice toward any future grant they may seek. ~ 5. Asked for an update on the respon.se to a letter from Vernon Will about a Sawmill Road site where off-road bike activity is taking place. Ms. Grigsby stated that this site is in Dublin and is within Dublin's jurisdiction. Ms. Crandall stated that a portion of this area where the detention basins are located is privately owned. Mr. Jones has contacted the property owner about this. The City will clean up the dumping that has taken place on City-owned land. Staff will continue to monitor the situation. Ms. Salay thanked the Planning Division for working with the residents of the southwest area regarding the mass rezoning currently underway. Mrs. Boring: 1. Asked for clarification of the dates for P&Z/BZA training regarding the Mt. Auburn study and Community Plan. Ms. Clarke responded that this training is set for 7 p.m. on Thursday, May 16 at the DCRC. 2. Noted that Council has been invited to the Nicklaus Museum opening on Monday, May 20 at 6 p.rn. She suggested that Council delay the start of the May 20 meeting to allow members to attend the ceremonies. It was the consensus of Council to postpone the start of the Monday, May 20 meeting until 7:30 p.m. The Clerk will send out notification. 3. Reported that Mr. Gunderman spoke with Bob West of Wellington Place regarding an amendment to the Community,Plan to designate single-family homes in the adjacent area, north of Brand Road and west of Wellington Place. She asked staff to explain why they are ,....-. not recommending an amendment to the Plan for this purpose. Ms. Clarke stated that the Community Plan designates this area as medium density of 2-5 units per acre, the same as Brandon, Earlington and Wellington Place. Mrs. Boring stated that this density allows for multi-family residences, and she would like to amend the plan to make this single-family residential and less dense. Mr. Kranstuber agreed, noting that he has had several calls about this matter. Mayor McCash stated that multi-family residential seems inconsistent with the surrounding area uses. Ms. Clarke noted that there is multi-family within Brandon and Earlington. Multi-family housing has been integrated into the larger residential developments. The Plan can be amended, but the surrounding area has the same land use and density. Mrs. Boring stated that her major concern is with maintaining Brand Road as scenic, and multi-family development would impact this. How can this be pursued, if this is the desire of Council? Ms. Clarke stated that she could direct staff by motion to bring back a revised land use map. Ms. Clarke pointed out that Council may want to consider some other areas for amendment, if they are planning to revisit this. Mayor McCash agreed, noting as an example that the map should be amended to include the changes which occurred with the approval of Cramer's Crossing. Mrs. Boring noted that her calls have related to the specific area along Brand Road. She moved to direct staff to prepare documents necessary to amend the Community Plan for the ~, area along Brand Road, west of Wellington Place. Mr. Reiner seconded the motion. Vote on the motion - Mayor McCash, yes; Ms. Chinnici-Zuercher, yes; Mr. Reiner, yes; Mr. Kranstuber, yes; Ms. Salay, yes; Mr. Lecklider, yes; Mrs. Boring, yes. 4. Noted that there are many upcoming activities on the Council calendar, and she reminded Council to RSVP to the various events. Mayor McCash reminded Council that a date is needed for a meeting with the PAR Group regarding the City Manager search. Mr. Harding noted that the consultant has requested a meeting in the near future in order to maintain the level of interest of the candidates. Discussion followed. I : TH,! iit ;!0IhiiliJi' idiJ 'iAi' I I I Ii - ~ RECORD OF PROCEEDINGS '~'m_'~##mNQm~N"N#N##,_~#~_~}\1I!!:!:lt~~~2i~mH~,_~_wH~mdN__N_m~Q",""~~","",,,",,~HDu~mC~~Coo:nciL,#,"##m#m######m~~w##Q~~~'M#wm~~#w##~,J?ageNll,,##~,,~~~=!lEiL_~mNQ~NmN' DAYTON LEGAL BLANK CO.. FORM NO. 10148 Helrl May 6, 2002 19 It was the consensus of Council to have Mr. Harding check with Dr. Kuhn regarding his availability on the evening of Wednesday, May 15. Mr. Kranstuber: .i---. 1. Reported that the Coffman Park Expansion Task Force meeting went very well. 2. Learned in reading Mulligan Stew that City employees can purchase up to two tables for the July 4th celebration. If there is a shortage of tables, perhaps it would make sense to limit the purchase of tables to one for Council, employees and the general public. Ms. Puskarcik noted that last year, the City was able to accommodate all who wanted to purchase tables. Mr. Kranstuber stated that when demand exceeds the supply at some future date, it would make sense to restrict the table purchases. There are likely others who desire tables who don't stand in line to purchase them. Ms. Puskarcik assured Council that they will continue to monitor the supply/demand issue. Mr. Kranstuber noted that for the future, he would prefer to limit the table sales to one versus raising the price of the tables. Ms. Chinnici-Zuercher thanked everyone for their support and understanding during the last two weeks which have been the most difficult days of her life. She thanked Chief Bostic and his staff for their heroic efforts to bring her husband back to life. Although this was not possible, the medics who responded were extremely professional and caring. She also would like to personally thank the dispatcher who worked very hard to calm her during this emergency. She asked for everyone's continued support in the weeks and months ahead as she begins a new journey in her life - a journey she had not anticipated at this point in time. Mayor McCash moved to adjourn the meeting to executive session to discuss legal and land -. acquisition matters. He noted that the meeting will not be reconvened following the executive session. Mr. Lecklider seconded the motion. Vote on the motion: Ms. Salay, yes; Mr. Lecklider, yes; Mayor McCash, yes; Mr. Reiner, yes; Mr. Kranstuber, yes; Ms. Chinnici-Zuercher, yes; Mrs. Boring, yes. d to executive session at II: 15 p.m. ~~ Clerk of Council -..... 11