HomeMy WebLinkAboutOrdinance 109-14RECORD OF ORDINANCES
Dayton Legal Blank, Inc.
109 -14
Ordinance No,
Form No. 30043
Passed _ - —20.
AN ORDINANCE TO ADOPT THE ANNUAL OPERATING BUDGET
FOR THE FISCAL YEAR ENDING DECEMBER 31, 2015,
AND DECLARING AN EMERGENCY
WHEREAS, Section 8.02(a) of the Dublin City Charter requires the
Manager to prepare and submit the annual budget to City Council; and
WHEREAS, City Council has received and reviewed the annual Operating
Budget for 2015; and
WHEREAS, the Administration has incorporated in the attached 2015
Operating Budget any necessary modifications as requested by City Council as
a result of the budget review workshops.
NOW, THEREFORE, BE IT ORDAINED by the Council of the City of Dublin,
State of Ohio, of its elected members concurring, that:
Section 1. The 2015 Annual Operating Budget attached as an Exhibit be, and
hereby is, approved.
Section 2. This ordinance is declared to be an emergency necessary to protect
the health, safety and welfare of the residents of the City, and for the further
reason that the annual operating budget must be in effect by January 1, 2015.
This ordinance shall therefore be effective on January 1, 2015.
Passed this day of �D er� e)jn, / 2 014.
It
r4--Mayor - Presiding Officer
J � ATTEST:
Clerk of Council
Office of the City Manager
City of Dublin Phone: 614-41 Fax: 61+410-"W 1090
Memo
To: Members of Dublin City Council
From: Marsha I. Grigsby, City Manager
Date: November 17, 2014
Initiated By: Angel Mumma, Director of Finance
Melody Kennedy, Budget Manager
Re: Ordinance No. 109-14 - Adoption of the 2015 Operating Budget
Follow -Up to the November 12, 2014 Budget Workshop
Background
Ordinance No. 109 -14 authorizes the adoption of the City's 2015 Operating Budget City Council
reviewed the proposed budget during workshops held on November 5, 2014 and on November 12,
2014. Any adjustments made will be reflected in the final Operating Budget.
Following is a recap of pending items and related information foilowing the November 12"' workshop:
Recreation 52nd
In 2011, Medical Mutual of Ohio granted the City $125,000 for continuation of the Healthy
Dublin Program. City Council inquired about the balance of the funds remaining from the
grant ( gift ence M& 4 -18 In the Budaet Book account 2B401
As of November 13, 2014, the City has spent $34,730. The expenditures are tracked by Recreation
Services. The majority of the expenditures have been paid to 411Fit LLC for software and access to
the wellness portal for participants to track their wellness goals, nutrition and exercise. Additional
expenditures were for annual health fairs, educational speakers, targeted programming and marketing
materials.
During the discussion about the DCRC pool usage, City Council asked about the annual
amount collected from the Dublin City School District (DCSD) for pool lane rental.
(Re>trAwx a ow. 4-21 In the Budaet Book)
The rental fee for DCSD lane usage is $6 /hr per lane. In 2013 the City collected $14,682 and in 2014
the City has collected $14,427.
City Council noted that significant capital projects are scheduled in the upcoming years
and that the City should make It a policy to include dedication plaques for these projects,
Indicating the City officials in office during the project planning and construction.
(RaMtenee pg. 6 -1 In the Budget Book)
The City Manager's Office will review this request and follow -up with a report to City Council.
Memo re. Ordinance 109 -14 - 2015 Operating Budget
November 17, 2014
Page 2 of 3
For your reference, a listing of the additional full -time and part-time staff positions requested in the
2015 Operating Budget is attached (see Appendbc).
Recommendation
Staff recommends passage of Ordinance No. 109 -14 by emergency at the second reading /public
hearing on December 8, 2014, with an effective date of January 1, 2015.
Memo re. Ordinance 109 -14 — 2015 Operating Budget
November 17, 2014
Page 3 of 3
APPENDIX
Work Unit
P osition
City Council- Legislative Affairs
Deputy Cleric of Council
Community Relations
Public Information Officer (PIO)
Taxation
Assistant Director of Taxation (in lieu of
filling the vacant Accounftng Specialist position)
Planning
Senior Project Manager
Zoning Inspector (reclassification from part -
time to full -time)
Police
Police Officer (2 positions)
Communication Technician (2 positions)
Communications Manager
Currently there are 378 authorized full -time positions in the City. As shown above, there is a vacant
Accounting Specialist position in Taxation that will be removed if the Assistant Director of Taxation
position is approved. Facilities (DCRC) has removed one vacant Custodian position in lieu of
contracted custodial service. Subsequently, the net increase in full -time positions requested is 8.
Work Unit
Position
Engineering
Intern (2 positions)
Information Technology
Intern — Support Services
Volunteer Services
Intern — Programming Assistance
Recreation Services
Adult Programming (.75 FTE)
Community Recreation Center
Reservation Facility Worker (.6 FTE)
Theater Staff (.2 FTE)
Events Administration
Intern — Summer Events Support
Currently there are 244 authorized part-time positions in the City. If these part-time positions are
approved, there will be approximately 250 authorized part-time positions.
Office of the City Manager
5200 Emerald Parkway - Dublin, OH 43017 -1090
City of Dublin Phone: 614 - 410 -4400 - Fax: 614 - 410 -4490
To: Members of Dublin City Council
From: Marsha I. Grigsby, City Manager
Date: November 12, 2014
Initiated By: Angel Mumma, Director of Finance
Melody Kennedy, Budget Manager
Memo
Re: Ordinance No. 109 -14 - Adoption of the 2015 Operating Budget
Follow -Up to the November 5, 2014 Budget Workshop
Background
Ordinance No. 109 -14 authorizes the adoption of the City's 2015 Operating Budget. City Council
reviewed a portion of the proposed budget during a workshop held on November 5, 2014 and will
review the remaining areas on November 12, 2014.
Following is a recap of pending items and related information following the November 7 workshop:
City Council opened the meeting by discussing the proposed expenditure increases in
the 2015 Operating Budget. Of note was the increase in staffing requests.
The following historical information is provided to show the growth of budgeted and actual
expenditures by year.
ORerating Expenditures
(chart #1)
2009 2010 2011 2012 2013 2014 pro( 2015 prop
Budgeted
$71,542,064
$65,095,099
$66,678,690
$68,104,940
% of
growth
4.16%
- 9.01%
2.43%
2.14%
Actual
$68,362,145
$66,398,489
$69,360,616
$69,396,768
% of
growth
4.34%
-2.87%
4.46%
0.05%
$71,235,840 $74,015,930 $78,500,252
4.60% 3.90% 6.05%
$70,903,192 $72,408,090 n/a
2.17% 2.12% n/a
Difference $3,179,919 - $1,303,390 - $2,681,926 - $1,291,828 $332,648 $1,607,840 n/a
Chart #1 above shows a "dip" in both the budgeted and actual expenditures in 2010. The City
experienced a decrease in revenues as a result of the economic downturn in 2009. Consequently,
a reduced budget was adopted in 2010 so that expenditures could be controlled as fluctuating
revenues were monitored. The 2010 budget minimized the number of fulltime staff, and did not
include pay increases for non -union staff.
As the City heads into 2015, staffing levels have been routinely evaluated and efficiencies have been
sought. The 2015 proposed staffing level (see chart #2) shows an increase in full -time staffing,
however, the City has yet to reinstate the staffing levels authorized in 2009.
Memo re. Ordinance 109 -14 - 2015 Operating Budget
November 12, 2014
Page 2 of 12
Personal Services - Full -time staffing levels
(chart #21 Proposed
2009* 2010 ** 2011 ** 2012 ** 2013 ** 2014 2015
Full -time 399 372 375 368 368 378 386
* - authorized
** - funded
Three of the proposed eight additional positions are related to police dispatching services. As
Council is aware, the City currently provides dispatching services to the City of Hilliard and Norwich
Township. Under those agreements, the cost of these additional staff members is shared between
the participating entities.
The remaining five proposed additional positions are related to safety and security (two Police
Officer positions), code enforcement (one Zoning Inspector position moved from part-time to full -
time), the Clerk of Council's Office (one Deputy Clerk of Council position), and Community Relations
(one Public Information Officer).
Of note are the changes made in the Public Service Department. As discussed during the budget
workshop, the Public Service Director has made a comprehensive review of her team and their
functions. She has proposed reallocations to positions between Work Units. The total number of
full -time positions in the Public Service Department is currently 120 and the proposal is to maintain
the same number of full time positions in 2015. Personnel information for the Public Service
Department is as follows:
PERSONNEL DATA
2014
2015
POSITION TITLE
CURRENT
PRQPQSED
Public Service /Office of the Director
4
7
Hotel Motel Tax Fund /Public Art
0
1
Parks & Recreation /Cemetery Maintenance
1
1
Parks & Recreation /Parks and Open Space
48
47
Public Service /Sewer
9
9
Public Service /Water Maintenance
1
1
Public Service /Solid Waste
6
6
Public Service /Streets and Utilities
20
22
Public Service /Engineering/Water Maintenance
0
0
Public Service /Engineering /Sewer Maintenance
0
0
Public Service /Engineering
27
26
Public Service /Engineering/Transportation Signage
4
0
TOTAL
120
120
Within the proposed 2015 Operating Budget, expenditures related to salaries and wages (for full -
time, part-time, and seasonal employees) as well as overtime reflect a 3.8% increase, or
approximately $1,181,000, over the 2014 Operating Budget. Driven by the increase in the funding
level for health insurance, expenditures related to providing benefits have increased 17.6% over the
2014 Operating Budget, or $1,809,000.
Memo re. Ordinance 109 -14 — 2015 Operating Budget
November 12, 2014
Page 3 of 12
Expenditure increases are also proposed City -wide in the area of conferences and
mileage. City Council asked for explanations about the increased request.
The City -wide funding requests for conferences and mileage (account 2201) total $565,790. TI
amount represents an $80,900 increase over the amount approved in the 2014 Operating Budg
Almost 34% of the increase is allocated to the Department of Safety. Funding for their accoL
provides for mandatory and optional career training, and advanced training for career opportuniti(
Other Work Units with higher proposed conference and mileage budgets include Street Maintenan
and Repair for additional work zone training courses, Information Technology and Public Service Offi
of the Director. These areas include many professional staff who maintain certifications. On avers
the proposed budget allocates less than $1,500 in conference and mileage expenses per full -tir
employee for 2015.
A request was made for "talking points" to explain the City's policy of budgeting
expenditures higher than revenues.
The City's strong tax base and conservative budget philosophy have resulted in operating revenues
exceeding operating expenditures for many years. In 2014, the actual operating revenues are
expected to exceed the operating expenditures by approximately $11.25 million. While the 2015
estimated operating expenditures exceed the 2015 estimated operating revenue, it is anticipated
the difference or the ''gap" at the end of the year will be less than projected or what typically has
occurred is the operating expenditures will actually be less than the operating revenues. Should
expenses exceed revenue, existing fund balances will be used to offset the difference. For this
reason, the Administration maintains that the 2015 Operating Budget is balanced.
Specific points:
Revenues
• The City maintains a conservative philosophy of budgeting revenues. (Note that Moody's
Investors Service commended the City for its conservative management practices and a
commitment to maintaining solid levels of reserves.)
• The City prepares its revenue estimates based on current economic conditions, historical
performance and development activity.
• The City's Finance Department reviews revenue performance at regular intervals. Income
tax collection is monitored on a daily basis.
• The City is highly dependent on one source of revenue — the local income tax. Given this
dependency and the volatility that exists with this revenue, it is most appropriate that
revenue estimates be made conservatively.
Expenditures
• The City has more control over expenditures and outlay versus revenue collection.
• Financial activity is closely monitored and adjustments to outlays can be made when
necessary.
• The Administration continues to manage expenditures and evaluate the opportunity for
efficiencies.
Due to this philosophy of budgeting, proposed expenditures are budgeted higher than estimated
revenues.
Memo re. Ordinance 109 -14 — 2015 Operating Budget
November 12, 2014
Page 4 of 12
Economic Development
City Council requested an update of the status of the City's DEC (Dublin Entrepreneurial
Center) since the 2015 Operating Budget reflects funding for expansion. (ft 3 -61 in the
&j&e - t Book)
The Economic Development Director is preparing a follow -up report for City Council. The hope is
that research can be completed over the next week and a report can be forwarded to City Council in
their next meeting packet.
Public Service - Office of the Director
Public Service is requesting expansion of the City's contract with NAPA to include an
additional worker. This will be a lower -level worker who will help to facilitate the
purchase of supplies for the rest of the Service Center and track inventory of
equipment. City Council asked about realized efficiencies and cost savings from our
current contract with NAPA for Fleet. (ft 3 -41 in the Budget Book1
Darryl Syler, Fleet Manager has provided a memo (Exhibit A attached) dated September 19, 2013
regarding the NAPA contract. Mr. Syler will be available at Wednesday evening's budget workshop
to provide Council with more up -to -date information regarding the contract and answer any
additional questions.
Eng inggri ng
City Council requested that account 2112 for "other wages" be added to the Budget
Summary page for the Engineering accounts. C& 3 -51 in the &&et Book)
The account description for other wages has been added to the Budget Summary page for
Engineering. Also, a correction has been made to Engineer's staffing page to reflect the two intem
positions proposed for 2015. Engineering had no interns in 2014. These changes will be reflected
in the final budget book.
For 2015 there is a proposed increase in Engineering's account 2349, Other Professional
Services. City Council asked for a break -down of the budget in that account.
in the Budget Book)
For 2015, the grand total of funding for account 2349 City -wide is $5,260,591. This compares to
the 2014 approved budget of $5,156,655. This constitutes a 2% increase for the 2015 budget
request. The actual year -to -date (October 28, 2014) expenditures in account 2349 total
$4,720,185.
In Engineering's budget, account 2349 provides funding for consulting services, including surveying,
bridge load ratings and inspections mandated by the Ohio Department of Transportation and the
Federal Highway Administration, the National Pollution Discharge Elimination System (NPDES)
permit fee and required public education and outreach, and professional services associated with
floodplain permit review, and stormwater inspection services. The proposed 2015 allocation
includes:
General surveying services
$ 12,000
General floodplain services
2,000
General plan review services
2,000
Stormwater NPDES Permit fee
2,500
Stormwater marketing
10,000
Stormwater inspection
40,000
Memo re. Ordinance 109 -14 — 2015 Operating Budget
November 12, 2014
Page 5 of 12
Stormwater NPDES with FCSW
County Recording fees
OUPS annual membership fee
Franklin County Bridge Inspection Services
General transportation services
Consolidation travel demand models
Enhance crash reporting
Stormwater master plan (audit compliance)
Roadway monumentation program
Total
10,000
5,000
1,000
20,000
15,000
25,000
30,000
75,000
25,000
$274,500
COY Manager's Office
A break -down of the budgeted allocations in account 2391 for memberships and
subscriptions was requested. (ft 3 -5in the Budget Book)
The Administration attempts to keep this account relatively consistent from year to year. City -wide,
the grand total of the 2015 requests for memberships and subscriptions is $225,500. The 2014
budget request was $232,025. This constitutes a 2.8% decrease in the request between 2015 and
2014. The actual year -to -date (October 28, 2014) expenditures in the account for 2014 are
$222,370.
In the City Manager's Office, account 2391 provides funding for staffs memberships to
organizations such as the International City/County Management Association (ICMA) and the Ohio
City/County Management Association (OCMA). For the 2015 proposal, the City Manager is allocated
$1,830; the Assistant City Manager is allocated $1,500; the Director of Strategic Initiatives /Special
Projects is allocated $2,000; $1,445 is allocated to the remaining staff in the office and $120 is
allocated to the Columbus Metropolitan Club for membership and forums.
City Council asked for a balance report for the Beautify Your Neighborhood (BYN) Grant
program. (Pa 3 5in die Bud et B k
Following is a list of approved grants for 2014:
Ballantrae
$4,971.00
Dunmere
2,774.00
Wellington Place
5,000.00
Llewellyn Farms
3,000.00
River Hylands
1,937.51
Park Place
5,000.00
$22,682.51
As City Council may recall, in 2013 the budget for the grant program was increased from $15,000 to
$32,000. The program began in 2011 with grants awarded in the amount of $13,013.45; 2012
grant awards were $30,926.02 and in 2013 grants awarded were $14,686.95. Un- awarded funding
has not been carried forward from year -to -year since the budgeted amount is sufficient to cover the
grant requests the City has received in the past few years.
Memo re. Ordinance 109 -14 — 2015 Operating Budget
November 12, 2014
Page 6 of 12
Community Relations
A Public Information officer (PIO) position is being requested for 2015. City Council
asked about the need for the position and how the City's Community Relations staffing
compares to other Cities the size of Dublin. C& 3 -17in the BudgetBook1
As mentioned during the budget workshop on November V, initially both Community Relations and
the Police Department requested a PIO position for 2015. During staffs budget committee
evaluation, the decision was made to forward the PIO position request in Community Relations for
City Council's consideration. This was done with the understanding that the position would focus on
the Police Department for incident response. Sandra Puskarcik, Director of Community Relations
has prepared a list of staff positions and responsibilities in her Work Unit along with the proposed
PIO position. The listing is attached (Exhibit B).
In comparing the City's Community Relations Work Unit with those of other cities, it became
apparent that it is difficult to compare apples -to- apples. Ms. Puskarcik reported that she found at
least three different department structures in speaking with other cities:
• Centralized function in a Communications /Community Relations /Public Affairs Office
• Communications /Community Relations /Public Affairs Office with content support/designated
person in each department
• Public Information Officers in departments; ceremonial handled through Clerk of Council
Office
The customer service component varied from city -to -city. For example, some social media policies
allowed up to 48 hours to respond. Additionally, some cities, such as Westerville report they have
two employees in their Community Affairs Office, yet there are two more public information officers
embedded in their Parks and Recreations Department. Ms. Puskarcik contacted several cities
regarding their Community Relations Departments:
City of Dayton, 143,355 residents
City of Westerville, 37,530 residents
City of Carmel Indiana, 85,927
City of Avondale, Arizona and City of Novi, Michigan — no response
See Exhibit C for information regarding the department comparisons.
Recommendation
Staff recommends passage of Ordinance No. 109 -14 by emergency at the second reading /public
hearing on December 8, 2014, with an effective date of January 1, 2015.
Memo re. Ordinance 109 -14 — 2015 Operating Budget
November 12, 2014
Page 7 of 12
EXHIBIT A
Office of the City Manager
5200 Emerald Parkway - Dublin, OH 43017 -1090
i 4 ity of Dublin Phone: 614 - 410 -4400 - Fax: 614 - 410 -4490
To: Members of Dublin City Council
From: Marsha I. Grigsby, City Manager
Date: September 19, 2013
Initiated By: Darryl Syler, Fleet Manager
Michelle Crandall, Assistant City Manager
Re: NAPA/IBS Information Update
Summary
Memo
In May of this year, the City began contracting with NAPA Genuine Auto Parts /Integrated Business
Solutions (IBS) to operate a "parts store" within the Fleet Management building. Genuine Parts
Company, the parent company of NAPA, is engaged in the distribution of automotive parts,
industrial replacement parts, office products and electrical /electronic materials. NAPA Auto
Parts /Integrated Business Solutions has been providing successful in -house IBS operations to
governmental facilities for 19 years. With an extensive network of local and national suppliers,
regionally located distribution centers and 2,000 operations, geographically located across the
United States, Canada and Mexico, NAPA is able to provide parts quickly and at a substantial cost
savings. After only four months of experience with the in -house parts store, the City is already
realizing cost savings and gains in efficiency as detailed below.
Reduction in Administrative Procedures
Previously, the City ordered parts from multiple vendors, resulting in multiple invoices.
Under the NAPA contract, staff now has one invoice to process for each month for all
automotive parts, with the exception of one vendor (Harley Davidson).
Increase in Technician Efficiency
Prior to pursuing a contract with NAPA, staff completed an analysis of time spent by the six
Technicians and the Fleet Administrator researching, ordering and traveling for parts. On
average each staff member was spending six hours /week on these activities. Now this is the
responsibility of the on -site NAPA employee. NAPA also handles all vehicle warranty work,
saving the Technicians additional time that was previously spent on administrative duties.
Reduction in Vehicle /Equipment Down -Time
The City's fleet management software allows for the tracking of all Technician vehicle
servicing time. Since May, a 2% reduction in vehicle down -time has been realized.
Reduction in Obsolete Parts
With the assistant of NAPA, a complete inventory of parts was completed in April and many
obsolete parts were returned to vendors or "traded" to NAPA for like parts. Moving forward,
the City will no longer need to be concerned with obsolete parts due to the fact that all parts
will be owned and stocked by NAPA, until purchased for use by the City.
Memo re. Ordinance 109 -14 — 2015 Operating Budget
November 12, 2014
Page 8 of 12
Parts Costs Savings
Prior to pursuing a contract with NAPA, a cost comparison was completed of frequently used
parts. This analysis examined what the City was paying for parts at that point in time
compared to what the costs would be under the NAPA contract. More than 90% of all parts
proved to be less expensive under the NAPA contract than what the City was currently
paying. It should be noted that the majority of all parts were previously purchased at State
contract pricing and NAPA was able to provide pricing lower than State contract. To date,
staff estimates that a cost savings for parts of $7,200 has been realized. As the winter
months approach, a time when more significant vehicle repair /maintenance is usually
needed, an increase in this savings would be anticipated. Staff assumes, based on the first
four months of savings, that the City will save approximately $25,000 — 30,000 on
automotive parts each year.
Looking forward, there are additional opportunities for savings Citywide. The Facilities Management
Division will soon purchase a significant portion of parts and facility supplies through the parts store.
Washington Township is also using the store to purchase some supplies /parts. Additionally, Staff
has reached out to the Dublin City Schools to discuss the opportunity for the School's fleet
operations to use the store. Other opportunities exist within Parks & Open Space and Engineering.
These will be examined in the next few months. Staff will continue to keep Council updated as the
City moves forward with this contract.
Recommendation
Information only. Should you have questions regarding this memorandum, please contact Darryl
Syler at 410 -4757 or Michelle Crandall at 410 -4403.
Memo re. Ordinance 109 -14 — 2013 Operating Budget
November 12, 2014
Page 9 of 12
EXHIBIT B
PROPOSED FOR 2015
Citywide Communications, Marketing & Government Relations
Community Relations Administration
Sandra Puskarcik Director
Priorities - City Council Goals, City Strategic Focus Areas, City Manager, Community Relations Goal
Management, Legal, Team Leadership, Brand Management, NIMS /Emergency Management, 270 -33
Communication Management, Work Experience Study - Employee
Communications /Appreciation /Recognition, Government Affairs, Issues Management, Survey,
Neighborhood Associations Relations and Communication, International and Ceremonial Protocol
Casey Hoffman Administrative Assistant
Administrative support for director relative to above goals and projects
Clerical support for CR team
Lauren McDonald Office Assistant/Community Relations Coordinator
Employee Recognition & Engagement Assistant
Ceremonial, Media and Marketing Events — Logistics, Operations,
Implementation
Media Tracking and Measurement, Merchandise /Ceremonial Gifting
Photo Library, Administrative support as needed /assigned
Communications
Public Information, Communications, Marketing, Media Relations
Sue Burness, Public Affairs Officer
City Manager
Bridge Street District/ Historic Dublin
Development - Economic Development, Planning, Building
Public Service - Engineering
Corporate Relations and Communications; Dublin Chamber Communication
Liaison
Social Media Monitor of the Week Rotation
Senior Public Information Officer
Neighborhood /Resident Communication
Police — Incident Response, NIMS /Emergency Management,
Marketing /Communications
Public Service - Parks & Open Space, Streets & Utilities
Finance, Taxation
Washington Township Communication Liaison
Social Media Monitor of the Week Rotation
PROPOSED - Public Information Officer
Social Media Content Strategist and Coordinator
Employee Communication, Recognition, Appreciation
Human Resources, Healthy By Choice, Wellness
Office of the City Manager, Volunteer Resources, Administrative Services,
Fleet, IT
Legislative Affairs, Community Relations
Memo re. Ordinance 109 -14 — 2015 Operating Budget
November 12, 2014
Page 10 of 12
Police /Safety Incident Response Primary Back -up
Dublin Schools and Dublin Arts Council Communication Liaison
Interns Two (12 - 20 hours /week with up to 35 hours /week in summer)
Digital, Social, Visual, Video, Multi- Media, Photography
Justin Quisumbing Digital Media Specialist
Digital Properties including DubNet, 270- 33interchange.org
Employee Communications & Engagement
Visual Brand Standards, Graphics, Photography
Social Media Design Strategist
Bruce Edwards Digital Media Administrator
Digital Properties including DublinOhioUSA.gov, dublinirishfestiva! org
Digital Content Manager
Brand Standards Graphic & Creative Manager, Photography
Social Media Design Strategist
Joe Fox, John Nichols DTV, Council meetings, It's Happening in Dublin, PSAs, promotional videos
Education modules, Economic Development/Bridge Street marketing
City -wide video production and creative
Communications Consultants
Nancy Richison Write /Research - Speeches, Scripts, Columns, Feature Articles emphasis on
City Council and City Manager; (5.75 hours /week)
Marie Keister Government Affairs, 270 -33 Interchange (5.75 hours /week)
Bill Walker City -wide Graphics, Publication, Printing (10 hours /week)
Anna Young City -wide Social Media (4 hours /month)
Department/ Program Specific
Media Relations /Social Media /Marketing /Promotions
Mary Jo DiSalvo Event Administrator /Marketing
Events Administration
Sara O'Malley Event Marketing (part-time)
Events Administration
Kirk Fisher Marketing Administrator
Recreation Services
Consultants Sandy Blanquera /Nancy Richison
DEC /Economic
Development
Memo re. Ordinance 109 -14 — 2015 Operating Budget
November 12, 2014
Page 11 of 12
EXHIBIT C
Public Affairs /Communications /Community Relations Department Comparisons
City of Dayton
Public Affairs Office
• Director
• Graphic Designer
• Station Manager
• Audio Visual Specialist
• Social Media Specialist
• Public Affairs Specialist
• Administrative Assistant
• Receptionist
Other resources
• Police PIO — new fulltime, reports to Chief, Public Affairs Director oversees messaging and
branding
• Website — outsource; do not have a webmaster on staff
• Each department has an employee who is responsible for identifying and contacting Public
Affairs for media /marketing /promotion needs and opportunities; this responsibility is not a
primary function in other departments rather it is woven into a designated employee's
responsibilities
• Each department has a person who is responsible for submitting content for social media
• The mayor and each commissioner have a dedicated legislative aide who fields media calls;
the aide's name is on the news release as the contact person; Public Affairs writes the
release with information provided by the aide
City of Westerville
Community Relations /Parks & Recreation
Four Communication Officers
• Responsible for city -wide communications including communications, community
engagement, media relations, social media, marketing and promotions, photography /video
Other resources
• Website - outsourced with content from Community Relations and backend support from
Information Systems Department. Note: Department- specific content is developed by
designated department -level website administrators who have been trained on the site.
Westerville uses tiers of editing and publishing access on the back end, augmenting control
of content development and publication at the department level via custom approval
mechanisms
• Departments are responsible for planning their ceremonial and recognition events which
usually occur through Parks & Recreation (ie park and pathway dedications); Community
Affairs supports through marketing, promotion, scripting
• Ceremonial gifting /recognition premiums are generally handled through the Clerk of Council
or Economic Development
Memo re. Ordinance 109 -14 — 2015 Operating Budget
November 12, 2014
Page 12 of 12
City of Carmel, Indiana
Community Relations
• Director of Community Relations
• 3 full time Community Relations Officers
• 1 part time Community Relations Officer
• 1 contract employee
• 2 contract employees to assist with events
Office of the City Manager
City of Dublin Phoope: 614-410 Fax:b614- 410 -4490 43017-1090
To: Members of Dublin City Council
From: Marsha I. Grigsby, City Manager
Date: October 30, 2014
Initiated By: Angel L. Mumma, Director of Finance
Memo
Re: Ordinance No. 109 -14 - Adopting the Annual Operating Budget for 2015
Summary
Ordinance 109 -14 authorizes the adoption of the 2015 Annual Operating Budget. City Council
workshops to review the proposed budget are scheduled for Wednesday, November 5 and
Wednesday, November 12 at 6:30 p.m. The complete schedule for all workshops is attached.
Recommendation
Staff recommends passage of Ordinance 109 -14 at the second reading /public hearing on
December 8, 2014. Emergency action is requested at that time to provide that the ordinance is
effective on January 1, 2015. If you have any questions, please do not hesitate to contact Angel
Mumma at 614.410.4401.
Office of the City Manager
5200 Emerald Parkway • Dublin, OH 43017 -1090
7c 4 ity of Dublin Phone: 614 - 410 -4400 • Fax: 614 - 410 -4490
To: Members of Dublin City Council
From: Marsha I. Grigsby, City Manager
Date: October 30, 2014
Initiated By: Angel L. Mumma, Director of Finance
Re: 2015 Operating Budget Overview
Summary
Memo
Per discussion with Council Member Chinnici- Zuercher, Finance Committee Chair, the overview
information for the 2015 Operating Budget is not scheduled to be reviewed during the November
5, 2014 budget workshop (as was the case with the 2015 — 2019 Capital Improvement Program
approved by Council in September). However, the overview materials have been prepared in a
presentation format and included in your materials for your review.
Staff will be available to respond to any questions during the budget workshops. In the meantime,
if you any have questions, please contact Angel Mumma, Director of Finance at 410 -4401 (office)
or 745 -9904 (cell).
10/29/2014
2015 Proposed Operating Budget
Presentation Outline
• Budget Preparation
• Financial Management Policies & Guidelines
• Operating Revenue
• Income Tax Revenue
• Non - Income Tax Revenue
• Operating Expenditures
• Budgeted Operating Revenues vs. Expenditures (historical and projected)
• Actual Operating Revenues vs. Expenditures (historical and projected)
1
10/29/2014
2015 Proposed Operating Budget
2015 Proposed Operating Budget Overview
a Factors Influencing the Preparation of the Operating Budget
• Financial Management Policies and Guidelines
a City Council Goals
a Maintaining levels of service
Implementation of the 1st year of the Capital Improvements Program
(CIP)
2015 Proposed Operating Budget
Financial Management Policies & Guidelines
a Maintain targeted reserves
Revenue projections
a Current expenditures matched to current revenues
Annual update of five -year CIP
a Evaluate debt capacity and pay -as- you -go financing
2
10/29/2014
2015 Proposed Operating Budget
Financial Management Policies & Guidelines
Maintain targeted reserves
• Provides financial flexibility
• Allows City to manage unforeseen circumstances
• Provides City with the ability to capitalize on opportunities
• Considerations.
• Cash flow /operating requirements
• Historical knowledge of revenues & expenditures
• Reliance on income tax
2015 Proposed Operating Budget
Financial Management Policies & Guidelines
Maintain targeted reserves
• Established in the following funds.
• General fund
• Accrued Leave Reserve Fund
• Capital Projects Funds (TIFs)
• Water and Sewer Funds
3
10/29/2014
2015 Proposed Operating Budget
General Fund Balance Compared to General Fund
Expenditures
2015 Proposed Operating Budget
General Fund Year -End Balance Compared to Target of
50% General Fund Expenditures
,$60
C - - --
o
$50
$40
$30
$20j
$10 1 T
$o
—Year -End Balance Target
al
Year -End Balance
Expenditures*
Percent
2008
$31,626,245
$52,882,620
59.8%
2009
$34,773,949
$53,605,030
64.9%
2010
$39,926,471
$52,580,723
75.9%
2011
$45,001,134
$54,349,386
82.8%
2012
$52,039,415
$56,242,629
92.5%
2013
$56,038,803
$56,454,574
99.3%
2014 Projected
$56;957,482
$58,597,960
97.2%
2015 Proposed
$53,171,433
$65,620,787
81.0%
*Exdudes advances
2015 Proposed Operating Budget
General Fund Year -End Balance Compared to Target of
50% General Fund Expenditures
,$60
C - - --
o
$50
$40
$30
$20j
$10 1 T
$o
—Year -End Balance Target
al
10/29/2014
2015 Proposed Operating Budget
Accrued Leave Reserve Fund
• Match projected payouts with time as earned
• 2015 projected year -end balance $813,379
• Estimated five -year payout - $876,650
• Goal of maintaining a five -year reserve level
• Approximately 4.6 year reserve level anticipated at year -end 2015
• Significant amount of payouts in 2013, 2014
• Will monitor and adjust funding in 2016 if necessary
2015 Proposed Operating Budget
Tax Increment Financing (TIF) Funds
• Program future projects based on service payment projection
• Consideration given to the issuance of debt - Revenue streams provides
payment toward debt service
• Timing on repayment of advances provides revenue stream to
originating fund; Can be adjusted if necessary
5
10/29/2014
2015 Proposed Operating Budget
Water & Sewer Funds
City policy — Goal of maintaining system fund balances of 25% of system
historical value
As of 12/31"13:
System Value Fund Balance 2013 Percentage
Water $57,316,494 $12,012,716 21.0%
Sewer $61,751,899 $6,396,498 10.4%
Total $119,068,393 $18,409,214 15.S%
Outstanding Advances - $2,314.750 (due to Water Fund)
Including advances, total fund balance equals 17.4% of total system value
2015 Proposed Operating Budget
Water & Sewer Funds
City policy — Goal of maintaining
system fund balances of 25 ° % of system
historical value
Projected fund balances looking forward
2014 e50 2015 est.
2016 est.
2017 est.
2018 est.
2019 est.
Percentage Percentage
Percentage
Percentage
Percentage
Percentage
Water 20.6% 21.6%
21.0%
21.4%
20.2%
20.5%
Sewer 8.6% 6.8%
4.9%
2.7%
1.7%
2.0%
0
10/29/2014
2015 Proposed Operating Budget
Revenue Projections
■ Conservative Philosophy
• Current economic conditions /events
• State of Ohio Budget impacts
• Development activity
■ Historical performance
■ Alternative revenue sources /flexibility
■ Review revenue performance at regular intervals and make adjustments
when warranted
7
10/29/2014
2015 Proposed Operating Budget
Operating Revenue & Expenditures
Incorporates revenues and expenditures from the following funds:
• General
• Street Maintenance & Repair
• State Highway
• Cemetery
• Recreation
• Safety
• Pool
• Hotel /Motel Tax
• Enforcement & Education
• Law Enforcement
• Mandatory Drug Fine
• Mayor's Court Computer
• Wireless 911
8
10/29/2014
2015 Proposed Operating Budget
Operating Revenue - $76,956,601
Represents a 7.7% Increase over 2014 Operating Budget
r Income Tax 79.6%
« Other Local Taxes 2.4%
Intergovernmental Revenue
2.9%
w Charges for Services 9.5%
- Fines, Licenses & Permits 3.0%
Interest Income 0.5%
r Other Miscellaneous Revenue
2.1%
2015 Proposed Operating Budget
Income Tax Revenue
Income Tax Revenue e'�
$81,650,000
75% to General Fund
$61,237,500
(included as operating revenue)
25% to Capital
Improvements Tax Fund
$20,412,500
(excluded from operating revenue)
0
10/29/2014
2015 Proposed Operating Budget
Income Tax Distribution*
a
Withholding 77.2%
Net Profit 14.7%
Individual 8.1%
wool=
2015 Proposed Operating Budget
Income Tax Revenue
2015 projected revenue - $81,650,000
Actual rev through Sep 30_2014 - $ 68.695.785
• Income tax revenues are up 9.4 over 2013 or $5,911,370
• Withholding up 10.5% over 2013 or $4,998,052
• Business net profits up 13.9% over 2013 or $1,305,178
• Individual returns down 7.0% over 2013 or $391,860
r go'
10
10/29/2014
2015 Proposed Operating Budget
Income Tax Revenue
H $90__ _
o $85 — -
$80 -
Z $75 — -- -
$70 --
$65 —
$60 - — - -
$55 ± - - — - - -- -
$50 4--
��� mod° tioo1 ��� ti tio� tio�� tios� tio���oQ�o�
tio ti .
—Budgeted Revenue —Actual Revenue
2015 Proposed Operating Budget
Non - Income Tax Operating Revenue
Other Local Taxes
• Hotel /Motel Tax
Intergovernmental Revenues
• Local Government Funds
• Motor Vehicle License Fees & Gasoline Taxes
Charges for Services
• Fees and Charges
• Sale of Fuel
11
10/29/2014
2015 Proposed Operating Budget
Non - Income Tax Operating Revenue
Fines, Licenses & Permits
• Fines & Forfeitures
• Licenses & Permits
Other Revenues
• Interest Income
• Other
2015 Proposed Operating Budget
Non - Income Tax Operating Revenue
c $23
o $21
S $18 - -- -
$
$15
$12
oo h 00 1 ooh �~0 0 1" X 1 1 ' X 1 11
'L 1. 'L 'L `Y 'L 'L 'L olaQio��' 1y�o
-- Budgeted Non -Tax Revenue - , Actual Non -Tax Revenue
12
10/29/2014
2015 Proposed Operating Budget
Total Operating Revenues
in $85
$75 - - — -- - - -
$65 — -
$60 - - —
$55 -- -
$50
0` no e l
-- Budgeted Revenue —Actual Revenue
w
10/29/2014
2015 Proposed Operating Budget
Operating Expenditures by Function - $78,500,252
Represents a 6.1% Increase over 2014 Operating Budget
* Basic Utility Services 4.2%
r Capital Outlay 1.3%
Communtiy Development 8.8%
a General Government 37.9%
r Leisure Activities 25.3%
d Public Health Services 0.6%
r Security of Persons & Property
17.0%
aaTransportation 4.9%
2015 Proposed Operating Budget
Operating Expenditures by Type - $78,500,252
Represents a 6.1% Increase over 2014 Operating Budget
d Salaries 40.3%
.r
i Benefits 15.6%
Other Expenses 42.9%
r Operating Capital 1.2%
14
10/29/2014
2015 Proposed Operating Budget
Operating Expenditures
Personal Services - Salaries / Wages
Goal of providing high quality services efficiently and effectively
2011 Funded 2012 Funded 2013 Funded 2014 Funded 2015
Proposed
Full Time 382 368 368 378 386
Part -Time 240 234 232 236 251
2015 Proposed Operating Budget
Operating Expenditures
Personal Services — Salaries i Wages
Full -Time Staffing Changes Proposed for 2015
386 total full -time employees; increase of eight positions
• Legislative Affairs
• One additional Deputy perk of Council
• Community Relations
• One additional Public Information Officer
• Taxation
• New position -Assistant Director of Taxation (or similar title)
• Reduction in Accounting Specialists from three to two
15
10/29/2014
2015 Proposed Operating Budget
Operating Expenditures
Personal Services — Salaries / Wages
Full -Time Staffing Changes Proposed for 2015 (continued,
■ Planning
• New position - Senior Project Manager
• Reclassification — Zoning Inspector (from part-time to full -time)
• Police
• Two additional Police Officers
• Two additional Communication Technicians
• New position - Communication Manager
■ Dublin Community Recreation Center
• Reduction of Custodian from six to five
2015 Proposed Operating Budget
Operating Expenditures
Personal Services - Salaries / Wages
■ Funding programmed for an overall adjustment of up to 2.5% for non -
bargaining unit salaries
• Incorporates wage increases for the following employees•
• USW — Pursuant to contract
• Up to 1% increase in 2014 depending on job classification
• FOP — 2.5%
• Bargaining with the FOP Ohio Labor Council (Communication Technicians)
underway in mid- November
16
10/29/2014
2015 Proposed Operating Budget
Operating Expenditures
Personal Services - Employee Benefits
• Ohio Public Employees Retirement System (OPERS)
• Employees contribute 10% of wages
• City contributes 14% of wages
• Ohio Police & Fire Pension Fund (OP &F)
• Employee contributes 10.75% of wages
• City contributes 19.5% of wages
• City contribution based on Ohio Revised Code
2015 Proposed Operating Budget
Operating Expenditures
Personal Services - Employee Benefits
• Participation of all City employees in the Consumer Driven Health Plan
HSA
• City's contribution to HSA is based on Healthy By Choice (HBC)
participation
• Additional financial contributions to HSA by City based on meeting key
health targets
17
10/29/2014
2015 Proposed Operating Budget
Operating Expenditures
Personal Services — Employee Benefits
• Funding level for employee medical, dental, and vision benefits
Single $8,712 Family $19,475
Increase of approximately 30% over 2014 funding level as a result of:
• Increased number of covered lives
• Increased number of large claimants
• Lowering of 2014 funding level as a result of healthy fund balance in the
Employee Benefits Self- Insurance Fund
2015 Proposed Operating Budget
Operating Expenditures
Employee Benefits Self- Insurance Fund Balance
as of December 31
$2,500,000
$2,000,000
$1,500,000
$1,000,000
$5D0,000
i
18
10/29/2014
2015 Proposed Operating Budget
2011
2012
2013
Operating Expenditures
Budget $65,095,099
$66,678,690
;68,104,940
Non - Personal Services Expenditures
$74,015,930 $78,500,252
Actual' $66,398,489
$69,360,616
2011 2012
2013
2014 Projected
2015 Proposed
Overtime' $641,903 $794,251
59S9;809
$1,126,985
$1,130,260
Conference & $213,692 $287,938
Mileage•
$279,972
$375,480
$565,793
Professional $4,097 324 $3,856,366
Services*
$3,980,725
$4,720,185
$5,260,591
*While not traditionally included in Operating Expenditures, Water, Sewer and Self- Insurance Funds have been
included
2015 Proposed Operating Budget
Total Operating Expenditures
2010
2011
2012
2013
2014 Projected 2015 Proposed
Budget $65,095,099
$66,678,690
;68,104,940
$71,235,840
$74,015,930 $78,500,252
Actual' $66,398,489
$69,360,616
$69,396,768
$70,903,192
$72,408,090
Difference $1,303,390
;2;681,926
$1,291,828
<$332,648>
<$1,607,840>
"Includes encumbrances
19
10/29/2014
2015 Proposed Operating Budget
Comparison of Budgeted Operating Revenues and
Expenditures
H $85 - - - --
o $80 - -- -- - - --
$75 T - - - - -- -
Z $70 + - - - - - - -
$65 - �- - - -
$60 + - -
$55 -
$50 } -
$45 + - - -- -
$40 -- -- - - - -
2007 2008 2009 2010 2011 2012 2013 — 2014 2015
Proposed
—Revenue °!Expenditures *Budgeted expenditures do not include encumbrances
20
10/29/2014
2015 Proposed Operating Budget
Comparison of Actual Operating Revenues and
Expenditures
$90
$80 - - -
g
$70
$60 -
$ --
$40 i -
2007 2008 2009 2010 2011 2012 2013 2014 2015
Projected Proposed
— Revenue -- Expenditures `Actual expenditures do include encumbrances
MI
City Council Review of the Proposed Operating Budget for 2015
Agenda
November 5, 2014
(Meeting to begin at 6;30 pm.)
Estimated Time
Department/ Division
Tab /Budget Page
Development
6:30 p.m.
Economic Development
General Fund 3 -61- 3 -64
6:40 p.m.
Building Standards
General Fund 3 -65 - 3 -70
6:50 p.m.
Planning
General Fund 3 -71- 3 -74
Public Service
7:00 p.m.
Office of the Director
General Fund 3 -41- 3 -44
7:10 p.m.
Parks and Open Space
General Fund 3 -57 - 3 -60
Cemetery Fund
Special Revenue Funds 4 -13 - 4 -16
Hotel -Motel Tax Fund - Public Art
Special Revenue Funds 4 -41- 4 -44
7:20 p.m.
Engineering
General Fund 3 -51- 3 -53
Utilities / Repairs & Maintenance
General Fund 3 -54 - 3 -56
State Highway Fund
Special Revenue Funds 4 -9 - 4 -12
Water
Enterprise Funds 7 -5 - 7 -6
Sewer
Enterprise Funds 7 -11- 7 -12
Transportation Signal & Street Lights
Special Revenue Funds 4 -5 - 4 -8
7:30 p.m.
Street and Utilities Operations
Solid Waste
General Fund 3 -45 - 3 -50
Street Maintenance
Special Revenue Funds 4 -1- 4 -4
Water
Enterprise Funds 7 -1- 7 -2
Sewer
Enterprise Funds 7 -7 - 7 -8
7:40 p.m.
Office of the City Manager
General Fund 3 -4 - 3 -8
Miscellaneous Accounts /Contingencies
General Fund 3 -9 - 3 -12
7:50 p.m.
Legal Services
General Fund 3 -21- 3 -24
8:00 p.m.
Community Relations
General Fund 3 -17 - 3 -20
Merchandising Fund
Enterprise Funds 7 -13 - 7 -16
City Council Review of the Proposed Operating Budget for 2015
Agenda
November 12, 2014
(Meeting to begin at 6:30 pm)
Estimated Time
Department/ Division
Tab /Budget Page
Administrative Services
6:30 p.m.
Fleet Management
General Fund 3 -75 — 3 -78
6:40 p.m.
Information Technology
General Fund 3 -79 — 3 -82
6:50 p.m.
Court Services
General Fund 3 -83 — 3 -86
Records Management
General Fund 3 -87 — 3 -90
Court Computer Fund
Special Revenue Funds 4 -45 — 4 -48
7:00 p.m.
Facilities
General Fund 3 -91— 3 -94
DCRC Facilities
Special Revenue Funds 4 -25 — 4 -28
7:10 p.m.
Volunteer Resources
General Fund 3 -95 — 3 -98
7:20 p.m.
City Council
General Fund 3 -1— 3 -2
Boards and Commissions
General Fund 3 -3
7:30 p.m.
Police
Special Revenue Funds 4 -57 — 4 -64
Education and Enforcement
Special Revenue Funds 4 -65 — 4 -68
Law Enforcement Trust
Special Revenue Funds 4 -69 — 4 -72
7:40 p.m.
Events Administration
Special Revenue Funds 4 -33 — 4 -40
7:50 p.m.
Recreation Services
Recreation
Special Revenue Funds 4 -17 — 4 -20
Community Recreation Center
Special Revenue Funds 4 -21— 4 -24
Swimming Pool Fund
Special Revenue Funds 4-29 — 4 -32
8:00 p.m.
Human Resources
General Fund 3 -13 — 3 -16
Employee Benefits Self- Insurance Fund
Internal Service Funds 8 -1— 8 -4
Workers Compensation Self- Insurance
Fund
Internal Service Funds 8 -5 — 8 -8
8:10 p.m.
Finance
Office of the Director
General Fund 3 -25 — 3 -27
Procurement
General Fund 3 -28 — 3 -30
Taxation
General Fund 3 -37 — 3 -40
Hotel -Motel Tax Fund
Special Revenue Funds 4 -41— 4 -44
Transfers and Advances
General Fund 3 -31— 3 -32
Miscellaneous Accounts
General Fund 3 -33 — 3 -36
Permissive Tax Fund
Special Revenue Funds 4 -49 — 4 -52
Accrued Leave Reserves
Special Revenue Funds 4 -53 — 4 -56
Wireless 9 -1 -1
Special Revenue Funds 4 -73 — 4 -76
Debt Service
Debt Service Funds 5 -1— 5 -4
Water Debt
Enterprise Funds 7 -3
Sewer Debt
Enterprise Funds 7 -9
Fiduciary
Fiduciary Funds 9 -1— 9 -2
8:20 p.m.
Capital Improvements Program
Capital Project Funds 6 -1— 6 -10
Parkland Acquisition Fund
Capital Project Funds 6 -11— 6 -12
City of Dublin
Emerald Parkway Phase 8
2015
Operating Budget
City of Dublin, Ohio
Adopted by Ordinance No. 109 -14
Community Gardens
Outdoor Exercise Equipment
Ci of Dublin
tY
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1
City of Dublin
2015 OPERATING BUDGET - CITY OF DUBLIN, OHIO
TABLE OF CONTENTS
GENERAL OVERV
City Manager's Budget Message
1 -1
Mission Statement
1 -9
GFOA Distinguished Budget Presentation Award -
1 -10
List of Officials
1 -11
Dublin City Council Goals
1 -12
Dublin Community Profile
1 -15
Demographic and Economic Statistics
1 -17
Form of Government and City Organizational Structure
1 -18
Functional Organizational Chart
1 -19
Staffing Comparison by Function
1 -21
Full -Time Staffing by Work Unit
1-22
Relationship between Funds and City Work Units
1 -23
FINANCIAL OVERVI
Financial Management Policies
2-1
Accounting and Fund Structure
2-3
Budget Procedures
2 -6
Timeframes for 2015 Operating Budget
2-8
Summary of All Funds
2-9
Revenue Projections for 2015
2 -11
Revenue Comparisons - All Funds
2 -18
Revenue Comparisons - General Fund l
2 -19
Expenditure and Budget Summary (Recap of 2015 Requests)
2 -20
Expenditure and Budget Summary - General Fund
2-22
Revenue and Expenditure Summary
2-23
Comparison of Operating Revenues and Expenditures
2 -28
2015 Appropriations Summary by Expenditure Category - All Funds
2 -29
2015 Appropriations Summary by Expenditure Category - General Fund
2 -30
Debt Administration
2-31
2015 Debt Service Schedule
2 -33
GENERALFUND
Clty Council
3 -1
Boards and Commissions
3-4
Office of the City Manager
3 -5
Miscellaneous AccountsfContingencies
3
Human Resources
3 -13
Community Relations
3-17
Legal Services
3 -21
Finance
Office of the Director of Finance
3-25
Procurement
3 -28
Transfers and Advances
3 -31
Miscellaneous Accounts
3 -33
Taxation
3-37
2015 OPERATIN4 3 BUDGET - CITY OF DUBLIN, OHIO
TABLE OF CONTENTS
Public Service
Office of the Director of Public Service
391
Solid Waste Management
3 -45
Engineering
3.51
Miscellaneous Accounts (Utilities / Repair & Maintenance)
3 -54
Parks and Open Space
3 -57
Development
4-13
Office of the Director of Economic Development
3 -61
Building Standards
3 -65
Planning
3-71
Administrative Services
425
Fleet Management
3 -75
Information Technology
3-79
Court Services
3 -83
Records Management
3 -87
Facilities
3 -91
Volunteer Resources
3 -95
SPECIAL REVENUE FUNDS
Public Service
Street and Utilities Operations
4-1
Engineering (Transportation Signals and Street Lights)
4-5
Highway Maintenance (Engineering)
4-9
Cemetery Maintenance
4-13
Recreation Services
4-17
Community Recreation Center
4-21
Public Service
Community Recreation Center - Facilities
425
Recreation Services
Dublin Municipal Pools
4-29
Events Administration
4-33
Mayor's Court Computer Fund /Court Services
4-41
Permissive Tax Fund
445
Hotel /Motel Tax Fund
4-49
Office of the City Manager/Taxation
Accrued Leave Reserve Fund
4-53
Police
Safety /Communication
4-57
Education and Enforcemient Fund
4-65
Law Enforcement Trust Fund
4-69
Wireless 9 -1 -1
473
DEBT SERVICE FUNDS
General Obligation Debt Service Fund 5 -1
Special Assessment Debt Service Funds 5 -3
Capital Improvements Tax Fund 6-1
Parkland Acquisition Fund 6 -11
2015 OPERATING. BUDGET - CITY OF DUBLIN, OHIO
TABLE OF CONTENTS
ENTERPRISE FUNDS
Water Maintenance Fund
7.1
Street and Utilities
7 -2
office of the Director of Finance
7-3
Engineering
7 -5
Sewer Maintenance Fund
7 -7
Street and Utilities
7 -8
Office of the Director of Finance
7-9
Engineering
7 -11
Merchandising Fund
7 -13
INTERNAL SERVICE FUNDS
Employee Benefits Self- Insurance Fund
8-1
Workers Compensation Self - Insurance Fund
8-5
FIDUCIARY FUNDS
Income Tax Revenue Sharing Fund
9 -2
Dublin Convention and Visitors Bureau fund
9-2
Agency Fund
9 -2
GLOSSARY OF TERMS
10 -1
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1
City of Dublin
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City of Dublin
December 8, 2014
office of coy Manage,
Dear Members of City Council and Clbzens of the City of Dublin,
3100 Emerald Parkway
Oubl , Ohla 43017
I am pleased to present to you the Administration's 2015 Operating Budget for review
wwPa s,a.4ro,aaoo
and consideration. This budget was developed In accordance with the City Charter, the
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annual budget calendar, the stated financial management policies and guidelines of
the Qty, and City Council's adopted goals. This budget, like preceding year's budgets,
continues to recognize the external economic conditions that demand conservative
approaches to managing expenses while continuing to deliver high quality services to
residents and corporate citizens.
A key indicator of the City's flnancial strength is the General Fund balance. Each year,
a primary focus of the budget process has been to ensure that sufficient fund balances
are available to provide necessary funding for unanticipated needs or opportunities
and to ensure satisfactory cash flow. As a result, the City has implemented a practice
of targeting a General Fund year -end balance of at least 50 percent of the General
Fund expenditures, including operating transfers.
The General Fund balance, as a percentage of expenditures and operating transfers,
has increased over the past five years from 64.9% in 2009 to 99.3% in 2013. As a
result of an Increase in income tax revenues in 2014, the fund balance is projected to
be 97.2% or $56.96 million at year -end 2014. This level of reserve Is looked upon
extremely favorably by the rating agencies and has been highlighted by both Moody's
Investors Service and Fitch Ratings as a rationale for the City's Aaa /AAA bond rating,
the highest rating available from both agencies.
With income tax codlections representing the City's most significant revenue source,
the financial health of the City is reflective of the health of the City's corporate
residents, as employee withholding taxes generally represent over 80% of the total
Income tax receipts;. Through the third quarter 2014, total income tax collections
were up 9.4% as compared to collections through the third quarter 2013. This Increase
Is due, in large part, to an increase In withholding, which have increased nearly $5
million in 2014. Continuing with our conservative approach to budgeting, the
Administration has projected the total Income tax revenues for 2014 will be up 5.5%
as compared to the total income tax revenues for 2013.
While our 2014 income tax revenue has exceeded expectations, we are ever cognizant
of the volatility in this revenue stream. In estimating income lax revenue for 2015,
Staff have taken Into consideration the loss of two large employers - Cellco Partnership
(Verizon Wireless) and Nationwide Mutual Insurance Company. The movement of
these two employers to neighboring communities reinforces the need for conservative
revenue projections, It is estimated that 2015 income tax revenues will decrease
5.7% from the revised 2014 projected income tax revenues,
The City of Dublin operates from and administers several different types of funds,
including the General Fund, special revenue funds, debt service funds, capital project
funds, capital construction funds, enterprise funds, internal service funds, and fiduciary
funds. While the General Fund is the City's most prevalent, in order to provide our
stakeholders with a concise depiction of operating revenues and expenditures, staff
1 -1
has combined revenue and expenditures from a number of funds to reflect total operating revenues and
expenditures. The following funds are included:
• General
• Hotel /Motel Tax
• Street Maintenance and Repair
• Enforcement and Education
• State Highway
Law Enforcement
• Cemetery
Mandatory Drug Fine
• Recreation
Mayor's Court Computer
• Safety
Wireless 911
• Pool
Given the City's dependency on income tax revenues, the philosophy of conservatively estimating revenues
has been followed over the years because of the limited control the City has over revenues. Operating
revenues have continued to exceed the amount budgeted. In 2014, the estimated operating revenues are
projected to be $83.65 million, which represents a 16.7% increase over 2014 budgeted revenues. In
addition to the increase in income tax revenue, this Increase is attributable to an increase In revenue from
charges for services, licenses and permits, parks and recreation, and special event revenue. In 2015,
operating revenues are projected to be $76.96 million, which represents a 7.3% Increase over 2014
budgeted operating revenues.
Operating Revenues (in millions)
2010 2011 2012 2013 2014 2015
ProjMe d Pro posed
Budgeted $60.75 $62.84 $65.87 $69.10 $71.70 $76.96
Revenues
Actual $71,30 $75.67 $80.23 $83.65
The 2015 Operating Budget reflects funding requests totaling $78.37 million In operating expenditures.
This represents a 5.9% increase compared to the 2014 Operating Budget.
Operating Expenditures (in millions)
2010 2011 2012 2013
2014 2015
Projected Proposed
Budgeted
$65.10 $66.68 $68.10 $71.23
$74.01 $78.37
Expenditures'
Actual
$63.60 $64.67 $65.88 $67.14
$72.41
Expenditures
Actual
$3.07 $4.69 $3.52 $3.76
Encumbr
' Dori not Indude encumbrances canned foiwani.
' Indudes anticipated encumbranres.
1 -2
The City's strong tax base and conservative budget philosophy have resulted in operating revenues
exceeding operating expenditures for many years. In 2014, the actual operating revenues are expected to
exceed the operating expenditures by approximately $11.25 million. While the 2015 estimated operating
expenditures exceed the 2015 estimated operating revenue, it is anticipated the difference or the "gap" at
the end of the year will likely be Mess than projected or what typically has occurred is the operating
expenditures will actually be less than the operating revenue. Should expenses exceed revenue, existing
fund balances will be used to offset the difference, For this reason, the Administration maintains that the
2015 Operating Budget is balanced.
$85.00
0
E $80.00
$75.00
$70.00
$65,00
$60.00
$55.00
$50.00
2010 21011 2012
j Operating Expenditures
r0perating Revenue
2013 2014 2015
Projected Proposed
From the standpoint of maintaining a sufficient level of reserves, If the operating revenues and operating
expenditures in 2015 are consistent with the budgeted amounts, the 2015 General Fund year -end balance
is projected to be approximately 81.0% of the 2015 General Fund expenditures and operating transfers,
exceeding the 50% target balance by $20.36 million.
High quality services are a community hallmark of Dublin. To provide those services to our residents in the
most efficient and effective manner, It is essential for the Administration to maintain appropriate staffing
levels given the changing needs of the community. With a number of staffing changes proposed, the 2015
Operating Budget reflects funding for 386 full -time employees — an Increase of eight employees over the
2014 authorization level.
As the largest suburb In central Ohio, Dublin Is recognized as one of the safest, with the lowest crime rate
of the suburban communities. This has been accomplished with staffing levels of sworn officers similar to
those In place 15 years ago. As our population has Increased, the'face of crime' has changed as well. In
order to keep up with these changes, the administration is recommending the hiring of two additional police
officers. The hiring of these two officers Is part of a phase request that will, If approved each year, provide
up to ten additional police officers over the next flve years. During this same period of time, the
Administration anticipates the retirement of seven sworn personnel, which provides the opportunity to
continually evaluate and adjust staffing levels.
The City is proud of the partnerships that have ensued as a result of the establishment of the Northwest
Regional Emergency Communication Center ( NRECC). Formed in October 2013, the NRECC is the primary
public safety dispatdi center for tie City of Dublin, City of Hilliard, Washington Township and Norwich
Township. From July 1, 2013 through June 30, 2014, the City facilitated neatly 66,000 traffic, fire, EMS,
and mutual aid calls for the participating entities. Having now completed one full year providing these
services to neighboring jurisdictions, we are requesting the addition of two Communication Technicians
1 -3
and one Communication Manager. These additions will help ensure that the first point of contact for public
safety calls, including 911 calls planed from wireless phones throughout northwest Franklin County, will
continue to be answered with the highest level of service. Furthermore, it will minimize the amount of time
Communication Supervisors will need to spend performing dispatching functions and allow them to focus
their efforts on supervisory tasks such as quality assurance reviews, complaint investigations, and policy
development and training. The costs of these additional positions will be shared with the partners of the
NRECC.
Timely and accurate communication with our residents, corporate citizens, visitors, investors, and the media
continues to be a priority, especially given the significant changes that will be occurring throughout our
community over the next few years. The mode In which our stakeholders obtain their Information is
frequently changing, with social media such as Facebook, Unkedln, and Twitter becoming more relied upon
over traditional sources such as television and newspaper. Within the Community Relations Division, an
additional Public Information Officer (PIO) Is being requested; returning the staffing level back to the level
it was in 2009. This Individual will be the serial media content strategist and coordinator. Additionally,
this individual will be responsible for employee communication, recognition and appreciation which has
been identified as a priority in the Novak Group's Work Experience Study. The PIO also will provide support
to many internal City departments /work units including Human Resources, Legislative Affairs, Office of the
City Manager, Volunteer Resources, Administrative Services, Fleet Management and Information
Technology.
Within Taxation, funding for an Assistant Director of Taxation (or similar title) Is being requested. This
position will support the Director of Taxation in day - today oversight of the collection of income tax
revenues, implementation of anticipated changes to the income tax code, as well as provide assistance in
auditing more complex returns. Furthermore, as retirements within Taxation are anticipated over the
coming years, the hiring of this position will provide some succession planning In order to ensure continuity
In collection of this vital revenue stream. If this position is approved, staff would recommend the reduction
in the number of Accounting Specialists from three to two (which is the current staffing level as a result of
a vacancy).
Within the office of Legislative Affairs, funding for an additional Deputy Clerk of Council is recommended.
This Individual will assist in the day -to -day operations of the department and will be available as back -up
in the Clerk of Council's absence.
Within Planning, staff Is proposing the addition of a Senior Project Manager position to carry out specialized
planning projects throughout the City, Additionally, staff is recommending the reclassification of the Zoning
Inspector from a part-time to full -time position.
The Department of Public Service was re- established In 2014 and throughout the year, the Director has
been reviewing processes, functions and positions. As a result of those reviews, we have incorporated
within the 2015 Operating Budget a number of reallocations, which move employees from one work unit
to another. These reallocations InClUde:
• Operations Administrator from Street and Utilities Operations to the Public Service Department
Office of the Director, reporting to the Infrastructure Asset Manager Engineer to assist with asset
management
• Office Assistant II from Street and Utilities Operations to Engineering
• Engineering Project Inspector from Engineering to the Public Service Department Office of the
Director to assist with inventorying and routine condition assessments of the City's transportation
and utility assets.
• Maintenance Workers within the Sign Shop from Engineering to the Street and Utllibes Operations
1 -4
Nong with the above mentioned reallocations, Engineering is being reorganized with several goals in mind,
Including: emphasizing the maintenance of our existing assets; creating a separate and dedicated work
group focused on utilities and one focused on development; and creating a supervisor responsible for
construction management and planning and managing the work of the Engineering Project Coordinators
and Engineering Project Inspectors. These changes are expected to Improve communication and flow of
information.
These changes do not increase the number of full -time staff within the Department of Public Service.
The 2015 Operating Budget reflects funding for 250 full -time equivalent (FTE) part -time and seasonal
positions, which is an increase of six over the current staffing. The changes Include:
• The addition of two Interns within Engineering
• The reduction of one part-time Zoning Inspector, which has been reclassified as a full -time position
• The addition of one Intern for Information Technology (support services area)
• The addition of one part-time employee within Volunteer Resources
• The addition of one part-time employee within Recreation Services
• The addition of one part-time employees within the Community Recreation Center
• The addition of one Intern within Events Administration
The budget provides for an overall increase of up to 2.5% for non - bargaining unit salaries. Additionally, it
incorporates the negotiated wage Increase for employees covered by the Fraternal Order of Police and the
United Steelworkers of America labor contracts. The collective bargaining agreement with the Fratemal
Order of Police — Ohio tabor Council, Inc. (Communications Technicians) expires December 31, 2014.
Bargaining with this group Is undervray with the expectation that a new contract will be in place by January
1, 2015.
The 2015 Operating Budget also appropriates funds to implement the first year of the five -year Capital
Improvements Program (CIP), funds to implement a phase of a major, multi-year project, and funds for
non -major capital expenditures, which include those of a continuing nature. Capital Improvements funded
from the Capital Improvements Tax Fund include the realignment of Riverside Drive, additional
Improvements to Coffman Park and construction of shared -use paths along Dublin Road South and Glick
Road. Other capital Improvements programmed for 2015 from Tax Increment Financing (TIF) funds include
the construction of Phase II of John Shields Parkway, construction of a roundabout at Riverside Drive and
S.R. 161, intersection Improvements to Sawmill Road and Hard Road, Phase 1 improvements to the I-
270/U5 33 Interchange, and the development of the Riverside Park.
The maintenance of the City's existing infrastructure is equally important. For this reason, significant
funding has been programmed In the 2015 Operating Budget to ensure that City facilities, roadways,
pedestrian tunnels, guardrails, waterlines and sewer lines remain in excellent condition. Details of the 2015
capital Improvements are included under the `Capital Project Funds'tab of the budget
The goals of City Council continue to guide the actions of the Administration. The budget development
was driven by the five strategic focus areas and goal statements adopted by City Council in 2014.
Focus Areas
• Fiscal Health B Economic Vitality
• Livable, Sustainable and Safe
•
Civic Engagement
• Public Services and Infrastructure
• Smart, Customer - focused Government
1 -5
Programs that will be undertaken In 2015 to support the goal statements include the following:
• Engaging leaders of business government and education systems to better understand business
needs, challenges and oppnrtunib'es to optimize Dubiin's business climate — The Administration
continues to actively engage Dublin businesses to develop relationships, understand needs and
gain Insights on future plans. Many venues have been created to accomplish this to Include: one -
on-one visits Including Invitations to Council to attend and or arrange their own visits; developing
plans to Include Council on engagement missions with businesses, Industry sectors and site
consultants; leveraging relationships and activities of the Chambers of Commerce (Dublin,
Columbus and foreign chambers); Business Appreciation Week; Memorial Tournament and Villa;
evening at the Irish Festival; co- sponsoring and hosting events; economic development forums
(i.e. DEC, TechDEC, ]ASCO, ICF, TIEOhio); real estate /developer engagements; Columbus2020
events; TechColumbus events; new business ground breekings /openings; and workforce
engagements. Business industry cluster discussions between individual businesses and
Battelle are underway. Economic Development Is conducting a complete inventory and assessment
of its programmatic offerings with the assistance of Battelle to determine what is working well,
what isn2 working well and what, if any, new focus areas should be considered. Funding has been
programmed in 2015 to facilitate the continuation of these activities.
• Identify, nurture and build upon the quailbes of Dublin Mat attract, retain, create a sense ofpdde
andbond res/dentsandbunnesses to the community— Building relationships and engaging Dublin's
companies are the key to success In bonding businesses to the community. The City's marketing
efforts which focus on creating a sense of place and belonging by recognizing companies will
continue with the Where Champions Reside and Our Brands Speak for Themselves series. These
print and digital ad series feature prominent and interesting leaders of Dublin businesses whose
brands are recognized worldwide.
Social Interaction and the relationships that are built at events such as the Memorial Tournament
and Irish Festival continue to be effective ways to promote our community and its amenities. Staff
also encourages Dublin companies to seek membership in the Dublin Chamber of Commerce,
participate In volunteer activities and local service organizations as a way to help rootthe company,
its leaders, and employees to the Dublin community.
• 21 Century Learning Environment —The Administration remains engaged with community partners,
Including the Columbus Metropolitan Library, Dublin City Schools (through their STEM [Science,
Technology, Engineering and Math] Initiative), and Columbus2020, along with higher education
Institutions such as Ohio University and Columbus State, to focus on meeting future workforce
development needs within Dublin.
The Dublin branch of the Columbus Metropolitan Library provides a tremendous community benefit.
As the Bridge Street District redevelops, staff remain committed to working with the Library to
ensure the new Dublin branch is a relevant part of the District, creating a destination for residents
and visitors alike.
• Bridge Street DisMd— Staff continue to work with private developers in bringing to fruition the
mixed -use, walkable neighlborhoods so desired within the Bridge Street District. 2015 will be a
transformational year for the District as major transportation projects commence, including the
construction of the Riverside Drive /S.R. 161 roundabout and the realignment of Riverside Drive,
while others projects started In 2014 are completed, including John Shields Parkway Phase I, from
Tuller Ridge Drive to Mooney Street, and the Dale Drive/Tuller Road connector. Construction of
other roadways essential ins establishing the grid system for the District will begin as development
occurs within the area.
1 -6
Brand recognition —In 2015, staff will continue building upon the momentum generated by our third
party validation campaigns, which positions Dublin as a leader with national and International
recognition and takes our brand alignment to a next level with our employees through key
messaging and aligned service standards. Internally, our enhanced communicatlon, appreciation
and engagement efforts reflect our brand attributes Including professionalism, friendliness and
accountability. Externally, new efforts include Why Dublin 2.0 — a multidimensional campaign
expansion of the Why Dublin? video campaign that began in 2014. The goal is business retention
and expansion highlighting Dublin's value and benefits for the business and employees. The
campaign will be digital and print, while providing tools and a platform for relationship building. We
are proud our economic development marketing efforts received the Excellence In Economic
Development Marketing Award by the Ohio Economic Development Association at Its 2014 Annual
Summit. Our combined digital /social /mobile efforts have multiplied significantly and are being
followed and shared by regional influencers including print media and local network stations.
• Creation ofa gathering place where the Dublin commundycan celebrate creativityin both personal
and shared experiences of the arts— Staff will continue working with Ohio University, who has
expressed interest in establishing a resident professional theater company with a permanent home
in Dublin. This desire Is being considered as the City embarks on a performing arts center feasibility
study, of which the results are anticipated In mid -2015.
• CompebVive office space —Three key Initiatives are underway and will be completed in 2015. These
include ongoing deployment of a 100 gigabit dubtlNK research and education backbone; analysis
of office buildings relative to parking ratios; the evaluation and potential implementation of an
Environmental Special Improvement District (ESID). Other areas to be assessed will Include
amenities and signage. Economic Development staff will continue to work aggressively on
retention, expansion, attraction, creation and workforce efforts.
• Future needs of aging residents to ensure they remain active and engaged community members —
An internal staff working group was recently formed to begin the development of an'Aging In Place'
Strategic Plan. Three subcommittees will be established which will Identify current and future
needs of Dublin's senior population in a variety of service areas. It is anticipated that a survey
and /or focus groups will likely occur in 2015 which will provide Information from residents and
other organizations that provide services to or are Impacted by this segment of the Dublin
population.
• Partnerships which would 1`adiitaM a shared vision and master plan for the US 33 Condor— In
2015, staff will continue wonting with Columbus 2020, and economic development staff from Union
County and the City of Mairysville to coordinate a more focused effort on advocating the US 33
corridor. Outreach efforts will provide information about what companies are looking for and how
the jurisdictions can better prepare to attract, retain and expand businesses along the corridor.
The Administration is committed to meeting the goals established by City Council and to ensure that high
quality services remain a community hallmark. The 2015 Operating Budget allocates resources recognizing
these commitments while exercising strong fiscal responsibility demanded, and deserved, by the
community.
Respectfully submitted,
`tea
4114
14
Marsha I. Grigsby
City Manager
1155
THIS PAGiE LEFT BLANK INTENTIONALLY
1
City of Dublin
M.
2015 OPERPiTING BUDGET -CITY OF DUBLIN, OHIO
City of Dub1h
Mission Statement
The City of Dublin strives to preserve and enhance the unique high quality of life offered
to those who live or work in our community by providing the vision, leadership and
performance standards which allow for managed growth and development. We
endeavor to deliver our services cost- effectively, with an emphasis on quality and
innovation. The City of Dublin seeks recognition in the field of local government as
being responsive, cooperative, and culturally and environmentally sensitive, while
embracing the highest standlards of integrity and accountability to those we serve.
Core Values
The City of Dublin operates under a set of seven key core values: integrity, respect,
communication, teamwork, accountability, positive attitude and dedication to service.
Staff members use these seven values as the basis for daily decision- making, including
the decisions that go into the budget process.
1 -9
I il
GOVERNMENT (FINANCE OFFICERS ASSOCIATION
Distinguished
Budget Presentation
Award
PRESENTED TO
City of Dublin
Ohio
Forthe Fiscal Year Beginning
January 1, 2014
Ex urive Oimtor
The Government France Officers Association of the United Slates and Canada (GFOA) presented an Award for
Distinguished Budget Presentation to the City of Dublin for its annual budget for the fiscal year beginning
January 1, 2014. In order to receive this award, a governmental unit must publish a budget document that
meets program criteria as a policy document, as an operations guide, as a financial plan and as a communication
device. The award is valid for a period of one year only. We believe our current budget continues to conform
to program requirements, and we are submitting it to the GFOA to determine its eligibility for another award.
1 -10
2015 OPERATINNG BUDGET - CITY OF DUBLIN, OHIO
2015
OPERATING BUDGET
CITY OF DUBLIN, OHIO
City Council
(Michael H. Keenan, Mayor
Richard S. Gerbelr, Moe — Mayor Greg Peterson
Marilee Chinnici- Ruercher John G. Reiner
Tim Lecklider Amy J. Salay
Clerk of Council - Anne Clarke
City Administration
City Manager — Marsha I. Grigsby
Assistant City Manager
Michelle Crandall
Director of Development
Dana L. McDaniel
Director of Public Service
Megan O'Callaghan
Director of Finance
Angel L. Mumma
Chief of Police
Heinz W. VonEckartsberg
1 -11
2015 OPERATING BUDGET — CITY OF DUBLIN, OHIO
Dublin City Council Goals
On June 9, 2014, City Council adopted Resolution 43 -14, a statement of strategic focus areas for the
City of Dublin and goals related to key elements of those areas. These goals are grouped into five
major categories that address the areas of highest priority determined by consensus of City Council.
This resolution represents the outcome of City Council's goal setting process, and serves as a guide for
City residents, visitors, staff and officials in understanding the high quality of life in the City of Dublin.
In the preparation of the 2015 Operating Budget, each City division will use these goals as guidance for
operational priorities for 2014. Although not always reflected as specific budget Items in the operating
and /or capital improvement budgets, the daily functions and activities of all operating units are closely
aligned with these goals, and, as such, are important to highlight as part of the overall budget
document.
Strategic Focus Areas:
1. Fiscal Health & Economic Vitality
The City ensures its financial security through the implementation and coordination of
sound fiscal policies; carefully balanced land planning reflecting sound land use principles; forward
investing in infrastructure development; and a continuous focus on successful economic
development programs.
2. Liveable, Sustainable and Safe
Po /icr The City supports a Liveable, Sustainable and Safe community by encouraging
community pride and facilitating a high level of quality of life for citizens by planning and
emphasizing public safety, innovative programs and extraordinary amenities.
3. Civic Engagement
pn6cv.. The City creates a participatory environment for the active engagement of residents
and community stakeholders by promoting proactive and ongoing communication; providing
opportunities for citizens to utilize their talents and skills to benefit the community; and
encouraging citizen education and interactions with the City and other organizations in order to
foster pride and ownership in the community.
4. Public Services and Infrastructure
Po /icv.• The City provide appropriately designed, well maintained and robust public
infrastructure systems. Additionally, the City provides exemplary public services delivered in a
manner to ensure an extraordinary quality of life. Infrastructure and services are provided in a
cost - effective manner to meet: the needs and expectations of residents, businesses, visitors and
other stakeholders. These systems and services are created and implemented through a process of
thoughtful prioritization with broad community input.
5. Smart, Customer - focused Government
Po /icr The City maximizes its financial and human resources to execute the responsibilities of
local government and to achieve established goals. The City is accountable and responsive to the
needs and the desires of the community by employing performance -based management systems;
evaluating best practices of other high - performing organizations; and working collaboratively with
other public entities to provide efficient, responsive and innovative local government, including
when appropriate, a focus on shared -service delivery and strategic partnerships.
1 -12
2015 OPERATING BUDGET — CITY OF DUBLIN, OHIO
2014 -2015 Goals:
1. Engage leaders of business, government and education systems to better understand business
needs, challenges and opportunities to vocational schools, higher education, and private learning
centers to provide local and perspective business and industry clusters with a relevant and ready
workforce. Partner with local education and business leaders to develop programs to meet the needs
of industry, with the objective of growing existing businesses as well as attracting new businesses to
the City. Continue to focus on and pursue international opportunities that support the attraction,
growth and development of businesses.
2. Identify, nurture and build upon the qualities of Dublin that attract, retain, and create a sense of
pride and bond residents and businesses to the community.
3. Develop a 21� century learning environment, combining library and educational facilities, which will
provide opportunities for lifelong learning educational synergies and support the City's economic
development, while advancing the community's quality of life. The City will initiate a site selection
process for the facility/facilities and establish a plan for acquisition.
4. Embrace the vision of true mixed -use, walkable neighborhoods in the Bridge Street District by
working with our public and private partners to create a sustainable, vibrant and dynamic mix of land
uses, creative open spaces, and signature architecture that attract a diverse population of residents
and visitors. Begin implementation of the vision by cooperating in the development of charter projects,
establishing gateways at major District entries, and evaluating the creation of entertainment districts.
5. Develop brand recognition locally, nationally and internationally through key stakeholders and land
strategic market initiatives. Tell and validate the Dublin experience through engagement of third parties
who champion the brand for the advancement of Dublin. Identify and engage local senior executives
in an effort to utilize their influence to promote Dublin as the ideal environment in which to live, work
and crate.
6. Create a gatherin gplace where the Dublin community can celebrate creativity in both personal and
shared experiences of the arts. Review and consider community models for crating a cultural arts
cener in Dublin, envisioning a multi - disciplinary complex, an educational resources, a space for popular
an Innovative performing arts, and an exhibit space for visual artists.
7. Explore and implement initiatives that result in a larger, more diverse number of residents being
engaged in and knowledgeable about the community and our local government. This would include
the development of a communications plan that clearly explains revenue sources related to all services
provided to City residents and the. development of new methods of engaging residents, including town
hall meetings and Interactive technologies.
8. Develop strategies to ensure the City's corporate office space remains competitive. These strategies
will ensure that development and redevelopment processes are agile to quickly adapt to changes in the
marketplace. Immediate emphasis should be placed on the recommendations included in the recently
completed building viability and competitiveness study.
9. Create a strategic plan that examines the current and potential future needs of residents that would
provide an environment for them to remain in Dublin as they age and to remain active and engaged
community members. Areas that may be considered include recreational programming,
health/wellness, housing, transportation and infrastructure needs.
1 -13
2015 OPERATING BUDGET — CITY OF DUBLIN, OHIO
City Council 2014 -2015 Goals (continued):
10. In partnership with Jerome Township, Mill Creek Township, Union County and the City of
Marysville, develop a shared visions and master plan for the US 33 Corridor that ensures well - planned
future development of this important corridor.
On -aoina Goals:
1. Achieve a higher level of distinction and establish Dublin's competitive edge.
2. Actively seek partnerships with Dublin City Schools, Columbus Metropolitan Libraries, community
organizations and individuals for the creation of a new Dublin library and redevelopment of school
property in Historic Dublin.
3. Enhance further development of Historic Dublin.
4. Promote a high quality of life by emphasizing neighborhoods and fostering a sense of community.
5. Set the standard as a leading Green Community.
1 -14
2015 OPERATING BUDGET — CITY OF DUBLIN, OHIO
Dublin Community Profile
Encompassing nearly 25 square miles, Dublin is located on the Scioto River in the northwest part
of the Columbus, Ohio metropolitan area. The City is home to more than 43,000 residents and
more than 65,000 corporate citizens. Completion of the I -270 outerbelt and development of the
Muirfleld Village Golf Club and residential community began an extensive period of growth for
Dublin in the 1970s that continues today. Dublin officially became a city in August 1987.
Dublin's residential market offers something for every lifestyle, from historic neighborhoods to
contemporary condominiums and breathtaking estates. Dublin residents are primarily upwardly
mobile, young, married and employed, a majority of whom have children living at home. A chart
showing Dublin's economic and demographic statistics illustrates the growth in the City over the
past 10 years is included on one of the following pages.
The City owns more than 1,200 acres of parkland, maintains 54 public parks along with 100+
miles of bike paths to complement a healthy and active community. The City has been named
a Tree City USA by the National i4bor Foundation for 25 years in a row, and was named a Bicycle
Friendly City by the League of American Bicyclists.
The City owns and operates the, 110,000 square -foot Dublin Community Recreation Center that
includes fitness facilities, two indoor pools, classrooms, a community hall and the Abbey Theater
of Dublin. The City also owns and operates two outdoor municipal pools.
In 2011, Dublin was named a Smart2l Community by the Intelligent Community Forum for the
fourth consecutive year. Since 2010, the City has been selected as a Top Seven Intelligent
Community. Also in 2009, Forbes recognized Dublin as one of the top 25 places to move in
America. In October 2013, the City welcomed visitors from around the world for the 2013
Presidents Cup at Muirfield Village Golf Club. The Presidents Cup is a biennial golf tournament
designed to give the world's best non - European golfers an opportunity to compete in
international team competition. As a host community, Dublin became the only city in the world
to have hosted The Solheim Cup, The Ryder Cup and the Presidents Cup.
The City also boasts solid financial ratings, receiving successive Aaa ratings from Moody's
Investors Service since 2004 and AAA ratings from Fitch Ratings since 2001. Offering a first -
class quality of life with natural beauty, historic sights and tourist attractions, Dublin is a great
place to live, work and visit.
The City of Dublin appreciates art and culture and was named an IFEA World Festival and Event
City in 2012 by the International Festival and Events Association. The City commemorated 25
years of presenting the Dublin Irish Festival in 2013, one of the largest Irish celebrations of its
kind in the world. More than 100,000 people attend the Dublin Irish Festival attracting people
from all over the U.S. and the world. Columbus Monthly magazine named it the area's best
festival.
Dublin is home to several U.S. and international companies, including Ashland Chemical, Cardinal
Health, Stanley Steemer, IGS (Energy, OCLC, and the Wendy's Company. The income taxes
generated by these and more than 3,000 other businesses are the primary source of funding for
the City. A listing of the City's principal businesses and approximate number of employees is
included on one of the following) pages.
1 -15
2015 OPERATING BUDGET— CITY OF DUBLIN, OHIO
Dublin Community Profile (continued)
Dublin sets the bar when it comes to police protection. The City was named one of the top 100
safest cities in the U.S. by NeighborhoodScout and one of the Safest 50 Cities in Ohio, by
Safewise. The City has seen a decrease in property crimes over the past five years which is a
trend that is expected to continue through 2015.
Most Dublin residents live in the Dublin City School District, one of the 12th largest school districts
in Ohio. Educating more than :14,000 students, the district consistently ranks among the top
districts in Ohio. Dublin's three high schools have been ranked in the top 500 in the nation by
Newsweek.
1 -16
2015 OPERATING BUDGET— CITY OF DUBLIN, OHIO
Domcmraohic and Economic Statistics
Population and Density
2010
2000
1990
Population
41,751
31,478
16,371
People /square mile
1,684
1,489
924
Household Size
2.78
2.81
2.95
Households
14,984
12,040
5,923
Households /square mile
604
570
334
Age
14,000
12,000
10,000
8,000
6,000
4,000
2,000
0
■ 2010
■ 2000
■ 1990
Race and
2010
2000
1990
Ethnicity
11,862
8,622
4,458
White
33,089
27,855
15,225
Black
722
415
243
Native American
22
22
0
Asian /Islander
6,382
2,497
806
Other
772
414
0
Housing Statistics
2010
2000
1990
Owner Occupied
11,862
8,622
4,458
Renter Occupied
3,122
2,543
1,069
Vacant Units
795
875
396
Data Source: MORK (1990, 2000, 2010 data from the US Census Bureau) unless otherwise
noted.
1 -17
0-4 5 -14 15 -17 18 -24 25 -44 45 -64 65 -74 over 75
2015 OPERATING BUDGET — CITY OF DUBLIN, OHIO
Form of Government
The City of Dublin was platted as a village under the laws of the State of
Ohio in 1810. The City is a home rule municipal corporation and operates
under its own charter. Voters adopted the City's original Charter on July 24,
1979, and revised the charter in 1996. The City's original Charter and the
Revised Charter have provided for a Council /City Manager form of
government.
The legislative authority is vested by the Charter in a seven -member Council
with overlapping four -year terms. Three members are elected at -large and
four members are elected from wards. The City Council fixes compensation
of City officials and employees, and enacts ordinances and resolutions
relating to City services; tax levies; appropriating and borrowing money;
licensing and regulating businesses and trades; and other municipal
purposes.
The presiding officer is the Mayor, who is a member of City Council and is
elected by City Council for a two -year term. The Vice Mayor is also a member
of City Council, elected by City Council for a two -year term.
The City Manager is the chief executive and administrative officer of the City
and is appointed by the City Council to serve at its pleasure. The City
Manager is charged) with the responsibility for the administration of all
municipal affairs as empowered by the Charter.
City Organizational Structure
The City's organizational structure is designed to support quality services in a
successful, efficient and effective manner.
The City Manager is supported by an Assistant City Manager, as well as a
management team comprised primarily of directors from across the
organization. The City has 386 authorized and funded full -time positions
anticipated to be staffed in 2015.
1 -18
Clerk o
it City Council Boards&
Council l 1 l • Commissions
Assista Cll� City Manager Direalorof
Recreation I �I Admin. I Events I Finance Police I I Public I I Human
Serv Services Admin. II Service Resource
Information Fiscal FOpeTations Economic
Technology Administration Developmei
Facilities
Tazatian Planning
Management
Fleet Engineering Building
Management 1 9 1 Standards
Court Services
Community)
Relations
1 -19
Volunteer
Resources
City of Dublin
ORGANIZATIONAL CHART
1 -19
THIS PAGE LEFT BLANK INTENTIONALLY
1
_;xtyof Dublin
1 -20
2015 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Staffing Comparison by Function
Full -Time Employees
This table and chart, and the tabile on the following page, reflect full -time employees only. The
2015 Operating Budget also funds approximately 250 part-time and seasonal positions
throughout the City.
2015 Authorized and Funded Full -time
Staffing by Function
Transportation
Public Health. 22
Services 5.70%
1 _
0.26%
al Government
100
25.91%
Security of Persons-/
2011
2012
2013
2014
2015
26.42%
Community
General Government
95
93
92
93
100
Community Environment
64
62
59
59
60
Basic Utility Services
17
17
17
17
16
Leisure Time Activities
88
85
85
86
85
security of Persons & Property
90
88
91
97
102
Public Health Services
1
1
1
1
1
Transportation
27
23
23
25
22
_
TOTALS
382
369
368
378
386
2015 Authorized and Funded Full -time
Staffing by Function
Transportation
Public Health. 22
Services 5.70%
1 _
0.26%
al Government
100
25.91%
Security of Persons-/
& Property
102
26.42%
Community
Environment
FBIS11ity
60
15.54%
Leisure Tme
Actwities
Services
85
16
22.02%
4.15%
1 -21
2015 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Full -Time Staffing by Work Unit
Work Unit
2011
Funded
2012
Funded
2013
Funded
2014
Funded
2014
Current#
2015
Adopted
See
Notes
City Council
3
2
2
2
2
3
(1)
Office of the City Manager
6
6
6
6
6
6
(2)
Human Resources
9
9
9
10
10
10
Community Relations
7
7
7
7
7
8
(3)
Finance/ Office of the Director
5
5
5
10
11
Il
(4)
Procurement
1
1
1
1
0
0
Accounting and Auditing
6
6
6
0
0
0
Taxation
5
5
5
6
6
6
(5)
Public Service/ Office of Director
0
0
0
2
4
7
(6)
Solid Waste Management
7
7
7
7
6
6
(7)
Engineering
28
28
27
27
27
26
(8)
Parks and Open Space
47
47
48
48
48
47
(9)
Economic Development
5
5
5
5
5
5
Building Standards
15
IS
15
15
15
15
Planning
21
19
17
17
17
19
(10)
Fleet Management
9
9
9
9
9
9
Administrative Services
2
2
2
0
0
0
Information Technology
13
12
13
13
13
13
Court Services /Records Management
6
5
5
4
4
4
Facilities Management
16
16
15
15
15
15
Volunteer Resources
2
2
2
2
2
2
Street and Utilities Operations
22
19
19
21
20
22
(11)
Public Service/Engineering/Sign Shop
5
4
4
4
4
0
(11)
Cemetery Maintenance
1
1
1
1
1
1
Recreation Services
7
7
7
7
7
7
Community Recreation Center
15
IS
15
15
15
15
Community Recreation Center- Facilities
14
11
10
10
10
9
Police
90
08
91
97
97
102
(12)
Events Administration
5
5
5
6
6
6
Hotel /Motel Tax - Public Art
0
0
0
0
0
1
(9)
Water Maintenance
1
1
1
1
1
1
Sewer Maintenance
9
9
9
9
9
9
Employee Benefits Self Insurance
0
0
0
1
1
1
TOTALS :382 368 368 378 378 386
NOTES:
(1) Reflects an additional Deputy Clerk of Council to assist with the needs of the Office.
(2) The Senior Project Manager position is fumded for 6 months to allow the new City Manager the flexiblllty to determine the
needs of the Office.
(3) Reflects the addition of a Public Information Officer m assist with the needs of the Office With a focus on the Police
(4) All Finance sniff are reflected under the Office of the Director of Finance.
(5) One vacant Accounting Specialist position has been eliminated and an Assistant Director of Taxation position has been added.
(6) Although the number of positions for this Work Unit has Increased, the positions have been reclassified from other Work Units
under the supervision of the Public Service Director. No new positions have been added for 2015.
(7) Ordinance 46 -14 approved by City Council an June 23, 2014 authorized the reclassification and transfer of funding for a
Maintenance Crew Supervisor position.
(8) One Engineering Project Inspector position is being reassigned from Engineering to the Public Service Department to assist
with asset management, and one Inspector position is being reallocated to a Civil Engineer 11 position.
(9) The Public Art Conservation /Contract Specialist position is crow reflected in the Hotel /Motel Tax Fund.
(10) Reflects the addition of a Senior Project Manager and reclassifying a Zoning Inspector position from part-time to full -time.
ill) The Sign Shop personnel Is reallocated to the Street and Utilitles Operations Work Unit One of the Maintenance Worker
positions remains vacant while the other Position has been removed and the position reclassified to a Land Acquisition & Utlllbes
Manager under the Department of Public Service reporting to the Director. This action was authorized by Ordinance 46 -14.
(12) Reflects two additional Police Officer positions, two additional Communication Technician positions, and a Communications
Manager position. The Communication Technician positions and the Communications Manager position are needed due to
dispatching agreements with other agencies and demands of the dispatching center. Funding for 2015 is allocated for a portion of
the year.
1 -22
2015 OPERATING BUDGET — CITY OF DUBLIN, OHIO
The Relationship between Funds and City Work Units
The City of Dublin's organizational structure consists of Work Units performing various activities
necessary for the City's operations, while the City's finances are reported in Funds. The following
table is provided as a guide to understand the use of Funds by Work Unit.
Work Unit
c
w
Special
Revenue
Funds
�
Sh:
M
1 39 d
in all
a
M
$
n
�'
;;
E
v
a
s
E
v4
_
C
'E
E
E
1
x
c
3
3
V N
r E
f u
City Council
X
City Manager
X
X
Human Resources
X
Community Relations
X
Legal Services
X
Finance
X
Procurement
X
Taxation
X
Public Service
X
Solid Waste
X
Engineering
X
I X
X
X
X
Street & Utilities Operations
X
X
X
X
Parks & Open Space
X
X
Cemetery
X
Utilities — Water Mtc.
X
Utilities — San. Sewer Mtc.
X
Administrative Services
Information Technology
X
Court Services
X
X
Records Management
X
Facilities Management
X
X
Volunteer Resources
X
Fleet Management
X
Development
Building
X
Planning
X
Economic Development
X
Recreation
X
X
Events Administration
X
Police
X
X
1 -23
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1
City of Dublin
1 -24
2015 OPERATING BUDGET— CITY OF DUBLIN, OHIO
FINANCIAL MANAGEMENT POLICIES
Operating Budget Policies
• The City will pay for all current expenditures with current revenues and fund
balances. The City will avoid budgetary procedures that balance current
expenditures at the expense of future years, such as postponing expenditures,
underestimating expenditures, overestimating revenues, or utilizing short-term
borrowing to balance the budget.
• The budget will provide for adequate maintenance and repair of capital assets
and for their orderly replacement.
• The City will protect against catastrophic losses through a combination of
insurance and self - insurance funded programs.
• The City will maintain a budgetary control system to help it adhere to the budget.
• Financial reports, which compare actual performance with the budget, are
available on -line for budgetary review by the departments /divisions.
Reserve Policies
• The City will appropriate $150,000 to a contingency account in the General Fund
to provide for non - recurring and unanticipated expenditures.
• The City will prepare the operating budget with the goal of maintaining an actual
year -end General Fund balance equal to 50 percent of the actual General Fund
expenditures.
Capital Improvement Program Policies
• The City will develop a five -year Capital Improvements Program on an annual
basis.
• The City will enact an annual capital improvement budget based on the multi-
year Capital Improvements Program.
• The City will coordinate development of the capital improvement budget with
development of the operating budget.
2 -1
2015 OPERATING BUDGET— CITY OF DUBLIN, OHIO
Debt Management Policies
• The City will confine Ilong -term borrowing to capital improvement projects.
• When the City finances capital projects by issuing debt, it will repay the debt
within a period not to exceed the expected useful life of the project.
• The City will evaluate issuing debt and pay -as- you -go financing to maintain
flexibility for the future.
• The City will continually seek to maintain and improve our current bond rating to
minimize borrowing costs and to ensure that access to credit is preserved.
• The City will follow a policy of full disclosure on financial reports and official
statements.
Revenue Policies
• The City will estimate its annual revenues by a conservative, objective, and
analytical process.
• Non - recurring revenues will be used only to fund non - recurring expenditures.
• The City will encourage a diversified and stable local economy to avoid excessive
reliance on any one industry or business for income tax revenues.
• The City will update the Cost of Services Study on an annual basis to calculate
the costs of providing services and consider such information when establishing
user charges.
Purchasing Policies
• Purchases will be made in accordance with federal, state, and municipal
requirements.
• Purchases will be made in an impartial, economic, competitive, and efficient
manner.
• Purchases will be made from the lowest priced and most responsive vendor.
Qualitative factors such as vendor reputation and financial condition will be
considered, as well ais price.
2 -2
2015 OPERATING BUDGET — CITY OF DUBLIN, OHIO
ACCOUNTING AND FUND STRUCTURE
Basis of Accounting
The City follows the guidance of the Government Accounting Standards Board (GASB)
Statement No. 34 in presenting its annual financial statements. Statement No. 34
requires that both governrnent -wide full - accrual basis statements, and fund -level
modified - accrual basis statements, be included in annual reports. Under the full - accrual
basis of accounting, revenuers are recorded when earned, and expenses are recorded at
the time a liability is incurred, regardless of the timing of the related cash flows. Under
the modified- accrual basis of accounting, revenues are recorded when received, or if
they are both measurable and collectible within 60 days after year -end (soon enough to
pay currently maturing liabilities). Expenditures are recorded when the related fund
liability is incurred, with the exception of certain long -term liabilities which are recognized
only when expected to be liquidated with existing resources (such as some compensated
absences), or debt service which is recognized when due and paid.
The City produces a Comprehensive Annual Financial Report (CAFR), in conformance
with the guidelines prescribed by the Government Financial Officers Association (GFOA).
The GFOA awarded the Certificate of Achievement for Excellence in Financial Reporting
to the City for its CAFR for the fiscal year ended December 31, 2012. This is the highest
form of recognition for excellence in financial reporting. A copy of the CAFR can be
obtained from the Finance Department or on the City's website at
www.dublinohiousa.gov.
Fund Accounting — Fund Types
The City of Dublin operates from and administers several different types of funds. A
fund is a grouping of related accounts that is used to maintain control over resources
that have been segregated for specific activities. Like other state and local governments,
Dublin uses fund accounting to ensure and demonstrate compliance with finance - related
requirements.
The following are the fund types used by the City:
General Fund The General Fund is the primary operating fund of the City and is used
to account for all financial resources except those required to be accounted for in another
fund. The largest revenue source to the City's General Fund is the local income tax. The
General Fund is used to finance many of the services traditionally associated with local
government, including parks, planning, economic development and the general
administration of the City government, as well as any other activity for which a special
fund has not been created.
Special Revenue Funds Special revenue funds are used to account for the proceeds of
specific revenue sources Ithat are legally restricted to expenditures for specified
purposes. The City's special revenue funds include the Street Maintenance and Repair
Fund, into which the City's share of gasoline taxes and motor vehicle registration fees
are deposited; the Recreation Fund, for user fees associated with the City's numerous
recreation programs and programs provided at the Dublin Community Recreation Center;
2 -3
2015 OPERATING BUDGET — CITY OF DUBLIN, OHIO
and the Safety Fund, into which property tax revenues earmarked for police services and
contractual revenues for provision of dispatching services to Washington Township,
Norwich Township, and the City of Hilliard are deposited. The City also has special
revenue funds for operation of the City's special events, outdoor pools, and for other
purposes.
Debt Service Funds Debt service funds are used to account for the accumulation of
resources for, and the payment of, general long -term debt principal, interest and related
costs. Included are funds for general obligation debt as well as funds generated by
special assessments for debt: issued to finance those specific projects.
Capital projects Funds Capital projects funds are used to account for financial resources
to be used for the acquisition or construction of major capital facilities (other than those
financed by proprietary funds and trust funds).
Capital Construction Fund In 2012, the City issued debt to fund the costs of improving
the municipal street lighting i system by replacing the existing street lighting with light
emitting diode (LED) street lights. To account for the funding of these construction
projects with the objective of ensuring that only appropriated funds pertaining to each
project are utilized, the City established the Capital Construction Fund. This fund will be
closed out when the project is completed.
Enterprise Funds Enterprise funds are used to account for operations that are financed
and operated in a manner similar to private businesses, where the costs of providing
goods or services to the general public on a continuing basis are financed or recovered
primarily through user charges. The City operates the following enterprise funds:
Water Fund: The Water Fund is an enterprise fund that accounts for activities
associated with the City's water supply. The City is connected to the City of
Columbus water system, which provides supply, purification and distribution
services. The City is responsible for the construction and maintenance of the
water lines. Revenues are derived from user charges, specifically surcharges
based on consumption and one -time initial tap -in fees. Expenses relate to the
ongoing maintenance of the system.
Sewer Fund: The Sewer Fund is an enterprise fund that accounts for activities
associated with the City's sanitary sewers. The City is connected to the City of
Columbus sanitary sewer system, which provides sewage treatment services.
The City is responsible for the construction and maintenance of the sanitary
sewer lines. Revenues are derived from user charges, specifically surcharges
based on usage and one -time initial tap in fees. Expenses relate to the ongoing
maintenance of the system. The City's storm sewers and drainage systems are
not included in the fund's activities, but are instead included in governmental
activities.
Water and Sewer Construction Funds: In 2012, the City issued debt to fund the
construction of the (Dublin Road water tower and sewer lining and repair. To
account for the funding of these construction projects with the objective of
ensuring that only appropriated funds pertaining to each project are utilized, the
2-4
2015 OPERATING BUDGET — CITY OF DUBLIN, OHIO
City established the Water Tower Construction Fund and the Sewer Construction
Fund. These funds will be closed out when the projects are completed.
Merchandising Fund The Merchandising Fund accounts for the purchase and sale
of Dublin- branded retail merchandise, such as apparel and souvenir items.
Internal Service Funds Internal service funds are used to account for the financing of
goods or services provided by one department or agency to other departments or
agencies of the City, or to other governmental units, on a cost - reimbursement basis. The
City maintains two internal service funds to account for the City's employee benefits self -
insurance plan and workers' compensation self- insurance plan activities. Citywide
program expenditures are incurred in the funds and the City's various departments
reimburse the internal service funds for those costs.
Fiduciary Funds These funds are used for assets held by the City in a trustee capacity
or as an agent for individuals, private organizations, other governmental units, and /or
other funds. Agency funds include deposits and unclaimed monies held for individuals
and private organizations, hotel /motel taxes collected on behalf of the Dublin Convention
and Visitors Bureau, building surcharges, sewer capacity charges, court assessments,
revenue sharing and payroll withholdings held for other governmental units and the
Central Ohio Interoperable Radio System (COIRS).
2 -5
2015 OPERATING BUDGET — CITY OF DUBLIN, OHIO
BUDGET PROCEDURES
Tax Budget
The City is required by state statute to adopt an annual appropriation cash basis tax
budget. All funds except agency funds are legally required to be budgeted utilizing
encumbrance accounting.
The tax budget is adopted by City Council, after a public hearing is held, by July 15 of
each year. The budget is submitted to the Franklin and Delaware County Auditors, as
Secretaries to the County Budget Commissions, by July 20 of each year, for the period
January 1 to December 31 of the following year. Union County no longer requires
submission of a Tax Budget. The Franklin County Commission (the Commission)
determines if the budget substantiates a need to levy the full amount of authorized
property tax rates and reviews revenue estimates. The Commission certifies its actions
to the City on or around September 1. As part of this certification, the City receives the
official certificate of estimated resources, which states the projected revenue of each
fund. On or about January 1, the certiflcate of estimated resources is amended to include
unencumbered fund cash balances at December 31. Prior to December 31, the City
must revise its budget so that total contemplated expenditures from any fund during the
ensuing total fiscal year will not exceed the amount stated in the certificate of estimated
resources. For the 2015 budget year, the tax budget was approved by City Council on
June 9, 2014 and was forwarded to the Franklin County Budget Commission before the
deadline of July 20, 2014.
Basis of Budgeting
Budgets for all City fund types are prepared on a cash basis. This basis of budgeting
means that revenues are recorded when received in cash and expenditures are recorded
when encumbered or paid in cash.
The basis of budgeting used for each fund in the operating budget is not the same as
the basis of accounting used in the financial statements prepared at year -end for external
reporting purposes.
Appropriations
City Council is required by Charter to adopt an appropriation ordinance prior to the
beginning of the ensuing fiscal year. The appropriation ordinance controls expenditures
at the fund and function or major organizational unit level (the legal level of control) and
may be amended or supplemented by Council during the year as required.
Appropriations within an organizational unit may be transferred within the same
organizational unit with approval of the City Manager.
Unencumbered appropriations lapse at year -end and may be re- appropriated in the
following year's budget. Encumbrances outstanding at year -end are carried forward in
the following year. The prior year appropriations corresponding to these encumbrances
are also carried forward as part of the budgetary author for the next year and are
included in the revised budget amounts shown in the budget to actual comparisons.
2 -6
2015 OPERATING BUDGET — CITY OF DUBLIN, OHIO
Encumbrances
The City establishes encumbrances by which purchase orders, contracts and other
commitments are recorded to set aside a portion of the applicable appropriation. An
encumbrance reserves the available spending authority as a commitment for a future
expenditure.
Budgetary Controls
In addition to internal accounting controls, the City maintains budgetary controls. The
objective of these budgetary controls is to ensure compliance with legal provisions
outlined in the annual appropriation ordinance approved by City Council. Activities of all
funds, with the exception of advances, are included in the annual appropriation
ordinance. All funds except: Agency Funds are legally required to be budgeted. Upon
adoption of the annual appropriation ordinance by City council, it becomes the formal
budget for City operations. The appropriation ordinance controls expenditures at the
object level and may be amended or supplemented by City Council during the year as
required. Appropriations wiithin a functional unit may be transferred within the same
unit with approval of the City Manager.
Financial reports, which compare actual performance with the budget, are available on-
line to directors so they are able to review the financial status and measure the
effectiveness of the budgetary controls. The financial reports are distributed to City
Council on a quarterly basis. The City also maintains an encumbrance accounting system
as one technique for accomplishing budgetary control. At the end of the year,
outstanding encumbrances are carried forward to the new year and unencumbered
amounts lapse.
The Annual Budget Process
City Council has adopted an annual budget calendar. The calendar has established
timeframes for preparing, reviewing, and adopting the City's five -year capital
improvements program and the annual operating budget. The calendar is a planning
tool that provides consistency from year -to -year and ensures the budget documents are
adopted in a timely manner.
General timeframes established by annual budget calendar are as follows:
• Proposed operating budget completed by the end of October
• City Council review during November
• Adoption by year -end
2 -7
2015 OPERATING BUDGET — CITY OF DUBLIN, OHIO
TIMEFRAMES FOR
THE 2015 OPERATING BUDGET
August 12, 2014
Memo with budget parameters was forwarded
to Departments and Divisions
September 5, 2014
Revenue estimates were completed
September 5, 2014
2015 budget requests were submitted to the
Finance Department
September 19, 2014
Finance review of requests were completed,
including comparison of estimated resources to
budget requests and debt service
September 22 — October 3, 2014
Budget review meetings were conducted by the
Budget Committee, which consists of the City
Manager, Assistant City Manager, Director of
Development, Director of Public Service,
Director of Finance, Deputy Director of Finance,
and Budget Manager
October 17, 2014
Final budget revisions were completed
October 30, 2014 The proposed 2015 Operating Budget was
distributed to City Council. Electronic copies of
the document were made available to City staff
November 3, 2014 The first reading of the 2015 Operating Budget
was heard by Dublin City Council
November 5, 2014 City Council budget workshop conducted
November 12, 2014 City Council budget workshop conducted
December 8, 2014 Public hearing and adoption of the 2015
Operating Budget by Dublin City Council
tc.
2015 OPERATING BUDGET - CITY OF DUBLIN, OHIC
Summary of All Funds
Wnd
11112015
Cash
Balance
Estimated
Revenue
Estimated
Advances and
Transfers -In
Estimated
Resources
Available
Estimated
Expenditures
Estimated
Advances and
Transfers -Out
12/31/2015
Unencumbered
Balance
GENERAL
$ 56,957,482 $
65,689,990 $
30,000 $
122,677,472 $
48,456,680 $
20,985,250 $
53,235,542
SPECIAL REVENUE FUNDS
Street Maintenance and Repair
330,124
1,463,050
2,100,000
3,893,174
3,801,020
-
92,154
State Highway Improvement
806,005
869,505
-
1,675,510
22,000
25,000
1,628,510
Cemetery
11,322
27,200
150,000
166,522
172,990
-
15,532
Recreation
1,636,298
3,372,805
3,500,000
8,509,103
7,907,545
-
601,558
Safety
736,832
2,007,165
11,080,000
13,823,997
13,001,915
-
822,082
Swimming Pool
176,926
483,525
350,ODO
1,010,451
977,920
-
32,531
Permissive
661,666
92,845
-
754,511
750,000
-
4,511
Hotel /Motel
3,384,155
2,936,700
-
6,320,855
3,993,790
161,300
2,165,765
Education and Enforcement
77,259
1,410
-
78,669
12,000
-
66,669
Law Enforcement True
9,288
100
-
9,388
8,500
-
BBB
Mandatory Drug Fine
2,519
-
-
2,519
-
-
2,519
Mayor's Court Computer Fund
23,803
5,150
-
28,953
19,490
-
9,463
Accrued leave Reserves
949,379
139,000
-
1,088,379
275,000
-
813,379
Wireless 9 -1 -1 System
356,663
100,000
-
456,663
-
80,000
376,663
DEBT SERVICE FUNDS
v
G.O. Debt Service
873,110
7,080
9,327,778
10,207,968
9,274,000
-
933,968
Special anent
-
-
-
-
-
-
1992 Special Assessment
53,378
-
-
53,378
-
53,378
-
2001 Special ASSessment
200,370
141,525
-
341,895
128,900
-
212,995
CAPITAL PROJECTS FUNDS
Capital Improvements Tax
16,327,262
23,177,950
419,850
39,925,062
24,377,500
10,377,700
5,169,862
Capital Construction
223,496
15,135,000
-
15,358,496
15,358,496
Park Development
42,239
657,285
1,605,600
2,305,124
412,500
233,500
1,659,124
Woemer- Temple TIF
7,857
229,200
235,250
472,307
2,600
462,100
7,607
Rusdlll TIF
1,515,207
547,000
-
2,062,207
6,100
1,038,100
1,018,007
Ruud TIF
403,002
334,500
750,000
1,487,502
1,238,400
-
249,102
Thomas/Kohler TIF
2,624,616
790,900
-
3,415,516
980,100
155,400
2,280,016
Md@ridr TIF
3,074,492
6,532,000
-
9,606,492
5,415,000
2,864,700
1,326,792
Perimeter Center 111
2,377,754
493,500
-
2,871,254
656,500
-
2,214,754
Rings Read TIF
246,614
421,700
-
668,314
4,800
269,400
394,114
Perimeter West TIF
1,765,289
2,210,000
2,600,000
6,575,289
2,695,500
963,500
2,916,289
Upper Metro Place TIF
1,879,286
8,240,ODD
150,000
10,269,286
8,802,800
320,000
1,146,486
RingyFrantz TIF
4,880,690
417,200
-
5,297,890
1,905,500
-
3,392,390
Historic Dublin TIF
43,908
59,000
-
102,908
800
70,000
32,108
Emerald Pkwy Phase 5 TIF
22,107
-
-
22,107
-
-
22,107
Fund
111/2015
Cash
Balance
2015 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Summary of All Funds
Estimated Estimated
Estimated Advances and Resources
Revenue Trarrskrs -In Available
Estimated
Expend
Ememld Pkwy Phase B TIF
2,068,543
-
-
2,068,543
- 2,320,058
Perimeter Loop TIF
8,094
36,400
-
44,494
500
Tartan West TIF Fund
748,964
636,000
-
1,384,964
10,000
Shamrock Blvd. nF Fund
40,486
23,700
-
64,186
300
River Ridge TIF Fund
1,681,132
19,900
-
1,701,032
230
Ufedme Fines TIF
938,837
642,400
500,000
2,081,237
1,901,600
ODIC Improvement Fuld
8,105
-
-
8,105
-
belan Place TIF
1,952
4,200
-
6,152
50
Shier Rings Road TB`
179,849
42,500
-
222,349
500
Shamrock Crossing TIF
127,165
66,000
-
193,165
750
Bridge and High TIF
504,348
113,500
617,848
1,300
Dublin Methodist Hospital TIP
114,433
138,200
252,633
2,000
Kroger Centre TIF
139,352
250,000
-
389,352
2,900
Frantz/Dublin Road TIF
12,854
-
2,650,030
2,662,854
2,650,000
Delta Energy TIF
40,761
34,000
-
74,761
400
Bridge Street TIF
114,750
8,950,000
200,000
9,264,750
8,950,000
Vrable TIF
105,000
-
-
105,000
-
Houchard TIP
-
-
1,950,000
1,950,000
1,950,000
Tuller Flats TIF
-
9,100,000
1
10,600,000
10,100,000
ENTERPRISE FUNDS
Water
11,881,302
952,720
850,000
13,604,022
1,438,335
Water Tower Construction Fund
124,723
-
-
124,723
124,723
Sewer
5,455,919
2,109,525
200,000
7,765,444
3,629,840
Sewer Construction Fund
20,230
3,000,000
-
3,020,230
3,020,230
Merchandising
31,444
3,270
-
34,714
8,000
INTERNAL SERVICE FUNDS
Employee Benefits Self-Imsurance
924,191
5,980,670
-
6,904,861
5,968,045
Workers' Compensation Self-insurance
624,692
158,540
-
783,232
368,800
Estimated 1213112015
Advances and Unencumbered
35,000
650,000
138,400
3,500
60,000
75,000
176,350
300,000
30,000
256,900
364,000
136,000
12,245,687
4,135,604
26,714
936,816
414,432
FIDUCIARY FUNDS
Trust and Agency
1,872,558
447,500
- 2,320,058
835,900
- 1,484,158
Convention and Visitors Bureau
46,461
500,000
- 546,461
500,000
- 46,461
Cemetery Perpetual Care
1,164,543
26,070
- 1190,613
-
- 1,190,613
Totals
$ 131,661,086 4
169817,380 $
40 $ 341,626,944 $
192,122,749 $
40,1 $ 109,355,717
2015 OPERATING BUDGET— CITY OF DUBLIN, OHIO
REVENUE PROJECTIONS FOR 2015
Projecting revenues is an important element in the preparation of an operating budget.
The City's Annual Budget Calendar provides for the projection of revenues to be
completed prior to receiving budget requests from the City's work units. Revenue
projections and their level of growth should be used to evaluate the level of growth
allowed for operating expenditures. As stated in our Capital Improvements Program
(CIP), both City Council and the Administration recognize that controlling the rate of
growth of expenditures will provide additional funding for capital improvements.
As part of the City's budget philosophy, as reflected in the Financial Management Policies
section of the budget document, revenue will be estimated using a conservative,
objective and analytical approach. This philosophy is predicated on the fact the City has
limited control over revenues. It is better to underestimate revenues which would result
in an increase in our fund balances than to overestimate and have a shortfall. Our goal
is to make reasonable revenue projections, especially for our key revenues such as
income taxes, property taxes, intergovernmental revenues, and charges for services.
The following information provides projections for the major revenue sources of the City
for 2015. The information provides actual information for 2012 and 2013, estimates for
2014, and projections for 20 2016, and 2017.
General Fund
Income Taxes (General Fund only
2012
$56,572,887
2013
61,579,029
2014
64,950,000
2015
61,237,500
2016
61,312,500
2017
62,232,187
The actual revenue and projections reflect 75% of the total income taxes collected. The
remaining 25% is reflected in the Capital Improvements Tax Fund and can only be used
for capital improvements, as established by Ordinance.
Income tax revenues are the Cit)'s largest revenue source. In 2015, income tax
revenues are estimated to comprise nearly 94% of our General Fund operating revenues
(which does not include transfers or advances) and nearly 80% of all operating revenue.
Due to the importance of our income tax revenue, collections are monitored on a daily
basis. In making current year estimates, we rely on the Receipts Distribution Summary,
a report that compares the current year collections by type to last year's collections by
type, and an in -house spreadsheet which indicates total collections by month,
percentage of increase /decrease, and each month's collection as a percentage of total
collections for the past years.
2 -11
2015 OPERATING BUDGET — MY OF DUBLIN, OHIO
Based on activity, adjustments may be made to the current year estimate periodically
through the year. When the 2014 Operating Budget was prepared in the fall of 2013,
income tax revenues for the year were projected to decrease 2.5% from the 2013
projected income tax revenues. However, based on growth in income tax receipts of
nearly 10% through the first: half of 2014, the 2014 projected income tax revenue was
revised to reflect a 3.5% increase over 2013 actual receipts. Through October, income
tax revenues were up 7.3 %. As a result of that increase, the 2014 projected income tax
receipts were once again revised to reflect a 5.5% increase over 2013 actual receipts.
Estimated Distribution of 2015
Income Tax Revenue
■ Withholding
a%
15° ■Net Profit
c Individual
In monitoring income tax collections, it
was found that the increase in revenues
throughout 2014 were attributable to
an increase in business withholdings.
Since withholding taxes generally make
up the majority of our income tax
revenue, economic development efforts
to retain and expand existing
businesses and attract new businesses
to the City are very important. The City
continues to aggressively pursue high -
end commercial development which
has resulted in several major corporate
expansions and several corporate
relocations to Dublin.
Based an income t receipts as of 10/31/2014 Despite year- aver -year increases in
income tax revenue since 2009, City's
dependency on this volatile revenue
source reinforces the need for conservative revenue projections. The 2015 income tax
projections take into account a loss in revenue as a result of the relocation of two major
employers outside the City of Dublin, reflecting a 5.7% reduction over the 2014
estimated revenue. 2016 reflects nearly 0% growth from 2015 and 2017 reflects a 1.5%
increase over 2016. These estimates are consistent with projections utilized in the 2015
— 2019 CIP.
Intergovernmental Reve
There are several different revenues that comprise intergovernmental revenues in the
General Fund. The most significant are local government fund collections.
Local Government
2012
$691,262
2013
545,544
2014
504,300
2015
501,500
2016
501,500
2017
501,500
2 -12
2015 OPERATING BUDGET — CITY OF DUBLIN, OHIO
The Local Government Fund is the State of Ohio's revenue sharing program, whereby
local governmental entities share a portion of the State's tax revenue. A portion of the
funds are distributed directly to the City from the State of Ohio and a portion of the
funds are distributed to the counties who, in turn, distribute to local governmental
entities.
The State of Ohio's fiscal year 2012 — 2013 biennial budget made changes to the funding
of the Local Government Fund, whereby the 'percentage of revenue' funding method
was replaced with a designated percentage based on a specific dollar amount. Monthly
distributions received by the City beginning in August 2011 through July 2012 reflected
a 25% year- over -year reduction. Beginning in August 2012 through July 2013, the
distributions were based on a 50% year-over-year reduction.
The 'percentage of revenue'' funding approach went back into effect beginning in July
2013 (for the August 2013 distribution). Additionally, the State of Ohio performed a
one -time calculation of new funding percentages of the State's tax revenue that will go
toward the Local Government Fund. This calculation resulted in a reduction from 3.68%
which was in place prior to the FY 2012 -2013 biennial budget to 1.66 %. Given the
reduction of revenue allocated to the Local Government Fund from the State of Ohio,
the City has budgeted local government revenue conservatively for 2015 and beyond.
971rx �3
2012
$1,038,727
2013
496,629
2014
90,657
2015
0
2016
0
2017
0
The Ohio estate tax was a graduated tax levied on the transfer of assets of an estate.
In 2011, this tax was repealed for estates of individuals who pass away on or after
January 1, 2013. While the tax is no longer imposed, the City could receive some
revenue due to the lag time that exists between the death of an individual and the
settlement of the estate and subsequent payment to the City. However, the City will not
budget for any revenue from this source in 2015 or beyond.
Licenses and Penn!ts
Various licenses and permits are issued by the City with the vast majority related to
development and building activity with the City.
2012
$2,578,053
2013
3,009,096
2014
2,697,215
2015
1,946,355
2016
1,946,355
2017
1,946,355
2 -13
2015 OPERATING BUDGET— CITY OF DUBLIN, OHIO
The City has adopted a fee structure based on the cost of providing services. The intent
of this method is to identify the benefactor of a service (that is not a general tax service)
and charge them a user fee based on the cost to provide the service. The total revenue
collected for development and building activity fees are dependent upon the economy
and can fluctuate significantly from year to year. Building activity increased in 2013 due
in part to an increase in larger -scale projects which resulted in an increase in revenue
associated with inspections and plan review. Although we anticipate building activity to
increase in the upcoming years, we do recognize that economic conditions nationally
and locally could impede this growth. For this reason, we estimate revenue in 2015 and
beyond conservatively.
Special Revenue Funds
Motor Vehicle License Taxes and Gasoline Taxes
2012
$1,727,408
2013
1,763,525
2014
1,730,710
2015
1,566,470
2016
1,500,000
2017
1,500,000
These revenues can only be used for the repair and maintenance of streets and state
highways and are based on the number of motor vehicle license registrations. The City
receives 34% of the motor vehicle registration fees charged for vehicles registered in
one of our taxing districts. The gasoline taxes received by the City are based on the
number of vehicles registered in our taxing districts and the amount of State assessed
gasoline taxes collected.
The Dublin Community Recreation Center (DCRC) was opened in 1996. When the rate
structure was established for Phase 1 of the DCRC, the intent was that operating costs
would be significantly covered by user fees collected. The rates established for other
recreational programming acre based on a goal of 50% cost recovery.
2 -14
DCRC Only
Total Recreation
2012
$2,409,800
$3,870,914
2013
2,428,198
3,865,679
2014
2,391,284
3,834,254
2015
2,170,000
3,372,805
2016
2,170,000
3,372,805
2017
2,170,000
3,372,805
2 -14
2015 OPERATING BUDGET— CITY OF DUBLIN, OHIO
Hotel/ Motel Taxes
2012
$1,849,213
2013
1,926,307
2014
1,900,000
2015
1,500,000
2016
1,500,000
2017
1,500,000
The City of Dublin Hotel /Motel Tax Fund was established to improve the quality of life
for the City's residents, corporate citizens and visitors. Home to 14 hotels /motels, Dublin
generates funds from a six-percent tax on overnight stays. These amounts reflect 75%
of the total hotel /motel taxes collected. The remaining 25% is recorded in the Dublin
Convention & Visitors Bureau (DCVB) Fund and distributed to the Bureau on a monthly
basis.
The City, the DCVB, and administrators from the local hotels work to identify "slow times"
as far as hotel vacancies and to schedule events to maximize occupancy rates. This
group also works with event organizers to coordinate schedules and promote events that
result in overnight stays in the City.
The 2014 estimate and projections for 2015 through 2017 represent conservative
estimates based on current revenue and economic conditions. As with income tax
revenues, the Administration closely monitors hotel /motel tax revenue throughout the
year and makes adjustment; to projected revenue as necessary.
Capital Projects Funds
The primary funding source! for the Five -Year Capital Improvements Program (CIP) is
the City's income tax revenue. Projecting income tax revenues for the five year period
is a significant element in determining resources available for capital programming.
Income Taxes
2012
$18,857,626
2013
20,526,340
2014
21,650,000
2015
20,412,500
2016
20,437,500
2017
20,744,063
The actual revenue and projections reflect 25% of the total income taxes collected. The
remaining 75% is reflected iin the General Fund.
2 -15
2015 OPERATING BUDGET — CITY OF DUBLIN, OHIO
Property Taxes
2012
$2,934,638
2013
2,995,696
2014
3,030,424
2015
2,957,800
2016
2,957,800
2017
2,957,800
The property tax revenue from the City's inside millage, or 1.75 mills, was allocated
100% to the Parkland Acquisition Fund from 2001— 2006. This allocation addressed a
City Council goal to identify a revenue source for the purpose of acquiring parkland,
open space, and recreational facility sites. Beginning in 2007, the City began allocating
.95 mills of the total 1.75 mills to the Parkland Acquisition Fund and the remaining .80
mills to the Capital Improvements Tax Fund. Beginning in 2010, the City allocated 1.4
mills to the Capital Improvements Tax Fund and the remaining .35 mills to the Parkland
Acquisition Fund. Recognizing the benefits and flexibility of allocating more of the City's
inside millage to the Capital Improvements Tax Fund, that allocation has continued since
2010 and most recently, was approved by City Council for 2015 — 2019 as part of the
five -year CIP. This allocation is reviewed each year during the CIP process and can be
reallocated if Council deems it appropriate.
In addition to the revenue generated from the City's 1.75 mills from inside millage, the
City also receives revenue from 1.20 mills of outside millage which is credited to the
Safety Fund for police operations.
The amounts shown above reflect the combined property tax receipts of the Capital
Improvement Tax Fund and Parkland Acquisition Fund. Since the Safety Fund is not
considered a Capital Project Fund, the property tax revenue generated within that fund
is not included in this comparison.
Enterprise Funds
Water and Sanitary Sew Surcharges
2012
$2,744,364
2013
2,579,211
2014
2,520,980
2015
2,506,500
2016
2,475,637
2017
2,486,431
The user fees provide the funding for ongoing maintenance of the water and sewer
systems. Until 2008, user fees had not been increased since 1996. However, with
maintenance needs increasiing for the sewer system, an increase of $0.25 /MCF was
implemented each year beginning in 2008 and continuing through 2011. In addition, in
2008, 2009, and 2010, $0.2:5 /MCF was reallocated from the Water Fund to the Sewer
Fund. An additional $0.25 /MCF reallocation from the Water Fund to the Sewer Fund
was implemented in 2012 and 2013. Considering existing fund balances as well as
2 -16
2015 OPERATING BUDGET— CITY OF DUBLIN, OHIO
operational and capital needs within the Water and Sewer Funds, a $0.25 /MCF increase
in the sewer surcharge was approved for both 2014 and 2015 while the water surcharge
remained unchanged. While, the revenue projections for 2015 and beyond are based on
this rate structure, actual modifications to the rate will only occur upon legislative
approval by City Council.
Water and Sanitary Sewer Tao Fees (Capacity Charpesl
2012
$548,587
2013
746,070
2014
700,400
2015
450,000
2016
451,000
2017
451,000
Beginning in 2013, all water and sewer tap fees increased 5 %, increasing the fee for the
standard 3 /4" diameter tap to $1,890 for water and $2,210 for sewer.
While growth in development, particularly commercial development, is anticipated in the
upcoming years, it is recognized that such growth is dependent upon the economy and
can Fluctuate significantly from year to year. Recognizing that economic conditions
nationally and locally can impact this growth, revenue for 2015 and beyond is estimated
conservatively at a rate of 110 new taps for both water and sanitary sewer each year.
The Administration has made tentative projections for revenues and expenses in the
Water and Sewer Funds through 2023. The projections are revised annually. The City's
Community Plan update and the information available from the City's geographic
information system (GIS) provides information on the availability of developable land,
the type of development and the infrastructure needs based on the anticipated
development.
2 -17
2015 OPERATING SUDS -f OF DUHIIN, ONTO
Remnue COmpmFe. - Al FtmdE
AIDial M14 Wdret M14 ertbhu b, 20 bud
GMERAI FUND E 71,826,213 5 61,290,710 $ 74,061,639 $ 65,219$90
SPECINLREVENUE FUNDS
Street Nelmenan. all Repaer
See Highway Innim,w mme
O m0eay
Rb eaAtn
Swim Feel Hend Tar
/m T
No�
Enfor canen[ and 61u atlon
Ma IBWEntormnent ire
rmara' Mug Fire
A eer YCA Compeer
Aceuai 19-1-1 5 Re
W Wnr
lrekss 9- - 1y5rem
DEST SMVIIF LANDS
General Wigatbn Ball Retimment
SpsWIA meet Rmtl Renremmt
19935preIm Assegmwn, Pend Retlreme,
Will SpWal ftsowment Eand Reli emem
OwffA VROIECTS RINDS
Qrmal lmyro,emm6 Tax
QMI CpNSbuNOn
Park Oeve,wwrt
Wcemv -Tmgk TIF
Rendill TIF
RaunF
Themm /Kohirr TIF
MNRM6nF
Palmate CmerTlF
RMge Road M
Padmet West eRTIF
pp
Uer Me tro T l F TIF
Ringo DeNin PnF
Firer DublarWn nF
5
R1saM Pkwy %rase SnF
EmenMl r 8 7I
liei phase
Tamir, INp TIF Sheen elh 3W. ww
t.mcl d BNd. N Full
l .r Rdg S ion Full
RNer RMge TIF
tl C RN65nF
MC Im ir.TIF M flud
Shier gMce
Shier Rings R ead
Sh evil, Find
Bddge an nF amrock ) High ri
O d Ngh n M
u6lln tN
OmmeT ospBal TIF WM
FwrW Centre nF
F bEwer, M TIF TIF
Della Energy
VniA StreeITIF
V2NenF
Waf lnmvatlon TlF
rmlernF
W.W Tower C mntrucri Fend
Sever Omatrutlbn Full
Ameh mlwng
INFERNPL5ERVOEMN05
Employee Benefits Self- Irsumme
W~,r Cgmpe.t.
FIOUg FINDS
Canter' PWpeNel Care
cIm.rhon ally Wrmu
OMer Agency
TOFALS
Tmi Transfers all etivanas
R
6 Dek1,,
Debt R EVENUE mm
=9 L R EVENUE
3,125,532
3,3719510
3,536,598
3,563,050
135,250
120.685
2,533,220
069,505
I6R,fi18
19,70
113,058
122,200
7,265,629
6,817,350
6,834,254
6,82205
10,843,614
12,042,680
1'228,1]9
13,087,165
161,470
8W,51
812,840
833,525
1,208,209
92,855
98,885
92,M5
4,090,666
2,892,040
4,065,142
2,936,2D1
2,251
2,310
1 7152
11410
416
300
IR
100
10
],31]
5,21
2,000
5,150
164,583
100,040
113,820
100,000
Woo
5,712,302
8,21,645
15,032,76
9,339,858
2,342
7,540
-
101,05]
64,51
100,965
-
143,251
141,525
13'933
141,525
25.29'869
22,2]8,150
26,096,890
7$92,630
2,664
IQ
15,135,000
802,325
656,260
1,557,051
2,262,645
444,an
487,500
462,500
4MAM
532,861
520,033
54],10)
542,043
1,196,382
596,10
19,61
1,084,500
B7,07
002,040
1,19600
]90,900
1,229,550
1,139,000
1,148,500
6,532'1
556,924
54'500
504,630
493,50
265,903
2SS,M
421,800
421,M
1,130,230
1,130,10
2,211,MO
4,810,040
3,220,549
8,240'1
9,242,500
0,390,040
213,213
47711
418,300
417,2710
66,022
fi6,51
59,200
597100
8_,31,034
1,250,000
2A00,800
36,158
36,1
36,51
36,404
]92,11
]33,01
6g5,500
636,10
12,393
12,00
z3,200
7,200
05,210)
",10
2,019,51
19,900
141,353
M1,000
142,51
1,142,41
4,102
4,200
4,21
4,200
42,72
42,10
42,51
42,500
IVA"
62'1
66,01
MM
81,412
81,00
113,500
113,51
145,689
145
138,500
130,21
W40
248,10
250,500
250,1,2
2,650'04
2,650,10
34,2]9
MM
34A00
34'1
11,15,040
365'1
]3,140.200
91150,01
'50,10
10,fi1,01
2,116,632
1,165,610
4
1,803,720
2,464
2,76,986
2,268,21
4,74.259
2;31,57
119,653
-
3'1,01
63158
3,41
4,61
3,2211
4,883,023
4,442,930
4,57,950
5,91.620
11,414
156,050
159,15
158$40
79,864
542,102
110681
29,550 SO619
500'1 650711
91851 39B151fi
26,070
51,1
99].51
17]51141
14975300
205.895965
21.965.058
(407151)
(30399045)
!4929]2561
133,535,558
(9992933)
110,31,505 155,590,)1
(1237121
369,81],31
(49585,1)
$ 17593325 E
11H,31S05
$ 164.27,61] $
120,72,31
2 -18
2015 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Revenue Comparison - General Fund
2013 Actual 2014 Budget 2014 Estimate 2015 Budget
TAXES
Income Taxes
:# 61,579,029 $
57,356,250 $
64,950,000 $
61,237,500
Property Taxes
-
-
-
-
INTERGOVERNMENTAL REVENUE
Local Government
545,544
503,410
504,300
501,500
Estate Taxes
496,629
-
45,728
-
Cigarette Taxes
675
300
638
635
Liquor and Beer Permits
59,360
45,000
56,500
55,000
Grants -State & Federal
225,399
-
-
-
Other
7,070
-
3,613
-
CHARGES FOR SERVICES
General Fees and Charges
43,581
15
38,930
15,000
Sale of Fuel
1,138,172
931,500
1,325,000
1,100,000
Vehicle Maintenance Services
23,423
14,950
28,000
20,000
FINES,LICENSES AND PERMITS
Fines and Forfeitures
245,685
225,000
250,200
230,000
Licenses and Permits
3,009,096
1,636,300
2,697,215
1,946,355
OTHER REVENUES
Interest Income
408,628
325,000
329,500
324
Other
693,922
238,000
747,015
260,000
NONOPERATING REVENUE
Transfers/Advances _ 3,350,000 - 3,085,000 30,000
TOTAL GENERAL FUND REVENUE $ 71,826,213 $ 61,290,710 $ 74,061,639 $ 65,719,990
2 -19
2015 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Recap of 2015 Requests
Total Budget Budget Total by Budget Total by Total
GENERAL FUND
City CoundyBoardS & Commaelans
$639,565
City Manager
961,075
Miscellaneous
812,065
Human Resources
1,794,780
Community Relations
1,732,490
Legal Services
1,75o,DO0
Finance
Office of the Dwblar
1,441,060
Procurement
125,475
Trensfers/Advanas
20
Miscellaneous
678,400
Taxation
3,299,110
Public Services
Office of the Director
842,015
Solid Waste Management
3,293,950
Engineering
3,079,570
Miscellaneous
350
Building Standards
1,549,245
Planning
2,296,160
Parks and Recreation
Parks and Open Spam
7,749,895
Economic Development
Office of the Director
5,546,625
Administrative Services
Fleet Management
3,461,930
Information Technology
3,695,520
Court Services
398,860
Volunteer Resourms
254,355
Records Management
151,725
Facilities Management
2552,810
SPECIAL REVENUE FUNDS
_
Street Maintenance and Repair Fund
Street & Utilities Operations
3,451,020
Engineering
350,000
State Highway Improvements Fund
Transfers/Advanms
25,000
Engineering
22,D00
Cemetery Fund
Cemetery
172,990
Recreation Fund
Recreation
2,433,270
Community Recreation Center
3,738,020
Community Recreation Center- FacirR"ws
1,736,255
Safety Fund
Police
10,915,360
Communication
2,086,555
Swimming Pool Fund
Dublin Municipal Pouts
9T7,920
Per ispye Tax Fund
750,000
Hotel /Motel Tax Fund
City Manager
197,195
Events Administration
3,078,050
Taxation
718,545
Transfers/Advances
161,300
$69,441,930 $69.441,930
3,801,020
47,000
172,990
7,907,545
13,001,915
977,920
750,OD0
4,155,090
2 -20
2015 OPERATING BUDGET - QTY OF DUBLIN, OHIO
Recap of 2015 Requests
Total Budget Budget Toll by Budget Total by Toll
Fund Fund Type
SPECIAL REVENUE FUNDS (Continued)
_
Total Amount Budgeted
Education and Enfarament Fund
1,939,700
9,274,000
Police
12,000
53,378
2001 Special Assessment Bond Retirement Fund
719.450
12,000
Law Enforcement Tnsst fund
9,456,278
Police
8,500
_
Capital Impwements Tax Fund
8,500
Mayor's Court Computer Fund
646.000
Court Services
19,490
35,401,200
ENTERPRISE FUNDS
5,968,045
19,490
Accrued Leave Reserve Fund
368,800
TRUST AND AGENGY FUNDS
Fnance
275,000
Agency Fund
Street, & Mites
414,110
275,D00
Wireless 9 -1 -1 System
729,725
Police
0
1,938,335
Transfers /Advances
80,000
80,000
31,208,470
DEBT SERVICE FUNDS
Total Amount Budgeted
General Obligation Debt Service Fund
1,939,700
9,274,000
1992 Special Assessment Bond Retirement FmM
970,690
53,378
2001 Special Assessment Bond Retirement Fund
719.450
128,900
9,456,278
CAPITAL PROJECTS FUNDS
_
Capital Impwements Tax Fund
34,755,200
Parkland Acquisition Fund
646.000
Employee Benefits Self-
35,401,200
ENTERPRISE FUNDS
5,968,045
Workers' Comp. Sett - Insurance Fund
Water Fund
368,800
TRUST AND AGENGY FUNDS
Finance
294,500
Agency Fund
Street, & Mites
414,110
Convention & Vlsdms' Bureau Furl
Engineering
729,725
1,938,335
Sewer Fund
Total Amount Budgeted
Finance
1,939,700
74,014,429
Streets & UtllNes
970,690
Transfers and Advances
Engineering
719.450
$192122,749
3,629,840
MerchandWng Fund
Community Relations
0.000
INTERNAL SERVICE FUNDS
Employee Benefits Self-
Insurance Fund
_
5,968,045
Workers' Comp. Sett - Insurance Fund
368,800
TRUST AND AGENGY FUNDS
Agency Fund
_
835,900
Convention & Vlsdms' Bureau Furl
500,000
REC
Total Amount Budgeted
_
$158,256,798
COnatructkm ITF Fund Projected Expenditures
74,014,429
Less:
Transfers and Advances
(40,148,478)
Tall Expenditures
$192122,749
5,076,175
6,336,845
1,335,900
$15&756,798
2 -21
2015 OPERATING BUDGET -QTY OF DUBLIN, OHIO
Expenditure! and Budget Summary - General Fund
Administrative Services - Office of the Director
2013 Actual
2014 Budget
2014 Estimate
2015 Budget
Feet Management
2,753,860
3,108,200
3,052,945
General Fund
Information Technology
2,789,908
3,452,480
3,173,180
City Council $
454,840
$ 461,435
$ 448,435
$ 604,615
Boards and Commissions
18,694
35,050
19,800
34,950
Office of the City Manager
773,114
978,855
831,500
961,075
Miscellanous Account/Contingencies
631,378
780,775
843,125
812,065
Human Resources
1,518,674
1,772,975
1,650,265
1,794,780
Community Relations
1,362,058
1,453,560
1,476,480
1,732,490
Legal Services
1,551,953
1,736,000
1,736,000
1,750,000
Finance - Office of the Director
482,579
1,261,245
1,248,500
1,441,060
Procurement
206,097
191,245
142,400
125,475
Transfers and Advances
26,082,250
16,475,000
29,395,000
20,985,250
Miscellaneous Accounts
431,771
524,100
512,300
678,400
Accounting and Auditing
583,303
-
2,570
-
Taxation
3,137,926
2,943,620
2,933,340
3,299,110
Public Service - Office of the Director
-
270,430
256,930
842,015
Solid Waste Management
3,573,400
3,647,880
3,595,620
3,293,950
Engineering
2,912,316
2,776,835
2,829,410
3,079,570
Miscellaneous
258,121
343,500
374,385
350,000
Building Standards
1,278,187
1,496,550
1,596,580
1,549,245
Planning
1,824,914
2,016,520
1,892,770
2,296,160
Parks and Recreation
Parks
6,672,444
7,458,440
7,037,690
7,749,895
Economic Development- Office of the Director
5,403,500
5,971,590
5,058,805
5,546,625
Administrative Services - Office of the Director
246,752
-
70
-
Feet Management
2,753,860
3,108,200
3,052,945
3,461,930
Information Technology
2,789,908
3,452,480
3,173,180
3,695,520
Court Services
339,302
405,815
378,815
398,860
Records Management
150,893
157,760
134,700
151,725
Facilities Management
2,201,262
2,325,390
2,321,290
2,552,810
Volunteer Resources
187,329
213,155
200,055
254,355
TOTAL
$ 67 $
62 258,405
$ 73,142,960 $
69, 44 1, 930
2 -22
2015 OPERMNG BUDGET - C OF OUBUN, OHIO
Revenue and Bnbend8ure Summary by Fund
fwtl
G.WW
SbeN
SCm Highway
cemetery
Recreation
Safel
PoW
Pvmluive Tax
Hod! /Maaw
Enlwvm &
e
eminalen.evalvm
lace. tees
f 61,23),500 f
3 f
s
s
- $
Prylvty laMe
_
368,905
H.VM.1 la a
-
-
-
-
1,50130
IntagtlMeacaul reymYe
552,135
1,49,000
1D,470
35,0]0
-
W,000
-
UaWRr eac
1,135,000
10,308
-
27,000
3,125,00
1
9021300
-
955,50
-
Fina,Iken..ad e.in
2,176,355
-
-
-
-
-
136,00
1,0]
Interest Income
324,000
2550
2,05
20
12,125
6,000
1,525
2, &5
15,20
410
Mluelyneouc
26000
1000
25000
Bsaso
2B0
33000
Total emmatedreveeua
65,689,990
1,463,050
869,505
23,200
3,322.805
3,802,165
493,325
nus
2,936,200
1,410
EmmatM e1Oen0HUres:
Persaal servirec
22,836,046
2,287,40
-
1N,950
4,P3,70
12,31,485
6051350
-
716,265
10,00
OMerex0e�sa
25,230,609
1,512,060
22,00
22,050
2,663,50
597.130
310,720
-
32H,525
Capital outlay
389750
150
15959
97020
3330
61250
750,03
2,00
Tobl emmate0 ex"Witures
484456,6110
3,803,030
4000
172.990
719031545
13,001,915
97!,920
750,000
3,993,790
3 400
Eacesa be re
Overvpen0itures
17,333,310
( 4337,970)
110,505
(149,390
(4,534,740)
(10,994,750)
(494,395)
(657,155)
(1,057,090)
(1al
ON,vf dn9 sources:
Transfers In
-
2
-
Mom
3150,00
11,080,00
350130
-
-
-
T
(1),10,00)
-
(2500)
-
(161,30)
-
P anwsF
30,00
.
Atlwn. out
(3
Tonal otiv financing aeumes
(20,955,350)
2,10,000
(3$000
150,000
3,50,000
11,080,000
350,000
-
(161,300)
-
Net clwrvp in fund balance
(3,721,940)
(233,9)0
822,505
4,210
(1,1111N M)
85,250
(144,395)
(657,155)
(1,218,390)
(10)590
Emmated Sand balanc43anuary l
56,9571382
330,124
806,05
11,322
1,636,2911
736,833
176,926
661,665
3,384,155
33,259
Emma[M fund balance, O ... 3l
53335542
9 154
1628510
I55]S
603558
822082
32531
9513
2365 ]fi5
fib 669
2015 OPERATING BUDGES - CM OF DUBLIN, OHIO
Revenue and Expend9ure
Summary by Fund
fund
Law
Plawdabry 0N9 UUrtC afdau .Emuetl lYVe
M.I. 9 11 petit Service
CaplGl
Park
Water
5awc
Ontl
BLUrmetad nevenum
01mme ra.cz t
s s s -
S - s
- $
20,412,500 5
4
s
-
frou,nYlavrt
_ _
-
z.361
s91,5W
-
H,Wlaubdlava
- - -
-
-
-
-
-
-
Inte9ovanmmtalnrmnue
-
- -
100,000
-
259,000
62,260
coar M.,ry
- - 139,000
_
-
_
-
030,000
2,076S00
Mna, lbelsa and pesm95
- S -
-
-
-
-
1,000
-
Intergtlname
too
150 -
-
8,605
197dW
1,525
10,920
33,025
M-Iftbn-n
190003
Tadl estlmzbed revenue
100
5.160 139,000
100,000
3/9,605
23
60,205
952,320
2,109,525
Ea9ma1M emenditunes:
Personal servltes
-
- - D5,W0
-
-
-
-
161,95
0531680
OMtt eHpmses
2,WJ
- 19,950
-
9,902,900
50,000
27,500
](19,900
2,350,160
Gp%al wU,
6500
29327500
M5,000
561000
426p110
toll eNmaM1tl expenditures;
8.500
- 19,N0 235,000
-
9p02,9o0
24,337,500
412,500
1
3,629,89➢
Ficesselrevenws
p Ovm mptltllErRe
p,4W)
- (u,349) (136,000)
100,000
(9,354,395]
(1,199,550)
2M,385
(485.615)
(1,530,315)
mere:
Tan Ar rwnana
Tansfers In
-
- - -
-
9,327,196
-
-
29o,o99
293,000
Transkrs au0
- - -
(80,000)
(53p28)
(3,719,850)
(]33,500)
-
-
'In
-
- -
-
-
919,050
I,WSNq
650.000
-
m.loaI
ROVan� out
(6650000)
Tobil oMer finandrg sourtes
-
- - -
(80,000)
9,234,400
(9,957,850)
1,372,100
850,000
zm,ow
net tlwuW In fund Man-
(8,100)
- (14,390) (136,000)
20.000
20,105
(11,153,400)
1
364,385
(1.310.315)
Estlmaled fund balanre, 3anua,I
9,388
2,519 ]3,803 949,379
356.663
1,126,85.
16
42,239
11,881,303
5,455,919
ErtimatM Nad Wlanm, December 3l f
Bea
f 2.319 8 9,463 $ 813.339
f 3]6,663 f
1,146,953 S
5,169,863 f
1,659,124 f
Ip245,68) f
4,135.604
2015 OPERATING BUDGET- QTY OF DUBISN, OHIO
Revenue afld
E%perd0ure Summary
by Fund
Nod
Mw Wwn9
Em ta COmcens�atlon
fWUdary
TOW
Eadn n—uM
$
BI,650,u0u
RnpeM taxes
-
- $
3,326,285
Ho /MOHI prg
-
SOgOW $
? 0
foknrna gnpl revenue
-
-
-
$
2,W,865
OWryesta/avn¢
3,000
5,923,010
155,000
141,00u $
16,695,830
F .I.sesdnd m ft
-
-
-
- S
213201155
IMeresi hwme
207
2,530
3,590
51070 S
w,895
Mlsxlbnmis
201
322,500 $
2.092,050
Total ctlmakdrevanues
3,210
5,980,620
158,507
923,570
$$1,360,580
mouttM ev9en6..:
Polsmal.w�
-
110,290
-
-
95,192,986
Othe,Mnses
81000
5,852.255
368,800
1,335,E
53,767.119
GpXal..dav
22,930,450
Total MUn.W6 etpenWWre
8.000
519681005
368
1
126,307,620
E ass ofre
Ni, ovc expeMiWree
(9,230)
12,625
121 ,Mn
(362,330)
(16,990,090)
Cider Mown, sawoes:
TraWs .rs
-
-
26,902,D8 '
Transfers wt
-
(21,380,828) '
PManws M
-
2,205,450 '
Mvanms out
(10,535,250) '
Total ofM flvrc0q mur
-
-
-
(2,302,900)'
XMCaanW in fund Warm
(9,230)
32,625
(210,260)
(362.330)
EsOmatdl NM bala.rn 3anuary l
31,9
929,191
6N,692
3,083,562
Ea rnak6 Nnd Oa], 0c—n6 32
S 26,719 $
936,536 f
414A32 $
2721,232
'Nak: Grvm Ills[ TIF
WM5 are e¢IUECI frem Ne Perenue
antl ExpendlNre Summary,
lM1e Ndl aFT2nMBS ln' wlll no[e0WI1M1e [Ma10/Tansfers Ouf'
nor will Me'Advarlms In'equal Me'AMantts Out'
ZE15 OPE"A G(f MU -Q OF MUN, 0190
Rexny6and EIP6ntli SummgWFw Type
blFnFtrC an uc.
naMre b4s �
Brc{p.M1Ydem
Wkl brcs
CharMf nmendlie,enue
Ora,g lrus
E dp
rns d pernrrty
Irk Inrn
MIssNb,rtaus a
iadl emm�W aesenueF
Fttlmedtlnye,rLNrm:
hFnnalxrvkez
IXrvw{e,exz
WpX31 rMHy
Todl e9KmaW arpenOxu:a
Gm NmamuY
P mmflmsAmm
gMRrun[Iy spu9[es:
TnWen
TanYersoul
9Wan¢sln
AWar[esuu[
Tabl ollvflmrx9rw wvas
xwarar:9eln 6mem13nQ
fimvalRm/
SptZFl xeemue FUMe
mMServke FUnCS
4px31 pm}RPOnOF
i01S 44u1
291..
iO359WpR
303i I.tWF1 3014 fMlmatt 30]S xuWt
30131[tual
3011 EA'mah
E0159uaprt
3933itlu91 2019 E4UMIe 3915Be6pR
f fi1,9]9.OE9
3 F.950.0]0
f fil,Z3),Spl
S - $
- S
S -
5 - $
-
$ l0$ZkNO S
21A6 O. {
IDA33,SfO
@9,II9
4m4m
3.196
-
-
L.Wi
3Am.
MIM
1,%6,,307
".%.
I$W,WO
1,339.617
610.1,4
SR.135
32Z6,15]
ZA3L93]
1.,419)0
130453
33,W3
SP,60
MB.9N
3tG2W
1,XV.
091,930
31131,
6,>b0,596
7,469,583
OMAN
-
-
-
3,359,R1
2,99],415
3,1]6)55
W,OR
303,9.
141,.
-
-
1900
30".
Q6 m
329,SW
3N.000
67,305
56,990
43,330
9}39
6,W0
e,.5
1.,613
169,168
34,05
fd39Z3
](0000
e)O Al
10919)3
1]19 N0
195]05
236.968
190.000
5.005
Z19. t99
fiBA]G313
]0,9)kfi39
65.6..990
33.9fi4.6Y
3z,n3F39
i1.K9,953
386 ,49]
3Y1.399
19k6p5
i9,]B3,3M
IS,ySA99
3],115,315
19,.5,503
30$03,530
32,
IB,3R,
33 10
ZLX
3Z ,29),41
2],W],3W
Z5,]IO,N9
k]61,159 .
ll ]. ,46.k1l 90
k. 5
&SWA91
16.305,Zn
9,M3
59.919
]fi,MO
D,500
161]02
]36056
36]50
]I63N
3115f95
041 ,5]5
13913W
1].1]6Ib1
29.9N.500
Z9.]11.506
41,].}]5
43,]1],960
4,156,W
E5, ®0,598
34328,165
30,913,118
5,966,W1
4,45,399
9,W3,9W
P,MM
15,061,300
N,).A.
36,Tf26Y
1],11,6]9
3]p33,]30
I33a6'49]0)
(]8,34,.5)
(19.5,]16)
(S,AO,SNI
115,935,906)
ty,3N,A93
6,4.,161
839,349
(959,]65)
U(M,M
V,1W,W0
l]
5,6)9$59
18808,86
9, (W78
(l9plA,SCO)
( (14,. )
(3],1X,80)
1]8,3]] )
IZ11,9D3)
(IF6,3W)
8.336)
(b,856]
(53.T16)
(1629.359)
( 11701 W)
( 2,00 X)
]590,0.
3,W5,0.0
I0,0W
-
-
-
-
-
-
;63,0]0
1]58,40
$@T950
11138.3X1
595 fW3
]45.EID
Il.W5.W11
O..S.OPoI
(6.690pA)
lZy]3 ;3501
(36.S30,Wp1
80.955,]501
mp3],]Z3
16,93n.100
M.."00
5,636.911
18BOy900
9,3 ]1,100
(3$16,351)
1)R]fi,N10]
((68$Fi113
3.999.]Y
S 918,4]9
S I3RL941
4 L]] ;)S3 4
1143515] f
(3530.351
3 Sfi.340
S I]N.0061
f 30.105
1 3.."0 f
b.04A51] 9
(9,540.85)
2015 OPERATING BUOGET -3 OF OUMN, OHIO
Re w UMnditm Summary by Fund Type
Y
Nnnln a
ii
g FUMS
@baa15m1¢FUMS
IiIni. yIn.
x!t
1013 Y.ya1 S4Nbtlxb llll3ia4n[
SM31mm1
oy9 EatlmM p1z3uCna3
a913RWa1
1019 Waeb
3913BUGpLL
5013 MUa1 i011ESNxh
Zp156Mpe1
FatlmatrL anaues.
rtmmebaes
f f
S
S
3 f
-
S -
f -
f -
3 17.105.39 3
M,B W
3 01 22",
Pmvq GM
3,911,955
l,gfi98E3
l]Zb.)65
Ib[tl /Maltl ¢ves
-
-
W3,101
69J,@0
509,IX0
35EB.M
3.559FW
3,WO,CW
Irrbga�vnmcn ®I rtvenue
5),113
1,951
5x16.110
9179,9]6
3,f69,665
C1a¢5la x
3,3Z5]90
2,959,SPo
9,9W9K
9.6M.(gp
b.Q6.ON
191,919
2,950,119
1{9117
1
19 })),pZ6
IG63fi.630
n.
IlansssaM [ornN
n
10]0
5,915
lwn
3,991}01
0 3
]
Z,
I
3Nbe(m[ave
792
Lt8311
517,195
.145
19,939
0,'%
11.fM
>,9M
6,) 09
816,]10
w5m
6A6.N8
H 330,155
4.1— nmus
392
Ifi9.353
3. 7.2.
10
"Al
15117
889.662
L O]530]
7 ,)
33].40
3)69510
96419
7 .695
2M)Mtl
.1 mtlmaW menuec
£SSR.9H
1)111393
3.0K.3]5
SA94)H)
A.U.
8.139310
LMMI
I,YL133
9]],6)0
11B,91LK0
13fi,909,K9
11 ;350.517
EstlmalM VpenORUrts:
hsonal seni[¢
930,]55
9]0.655
IA3l }IS
19.]59
]9.117
1f0.N0
3k5]0.930
41,816 }15
11. 9
Otlre- apiees'
5,173,13
5,16,]91
0
99)9jB5
6 }31,702,M
1,]03�
3 }91,YOi
1,33£0.tl
M,]M�B95
63,99)13]
7M
53,)61,]31
Cd{YhlwMy
19.165
L 175.619
1676,960
98I
16],63)1
30019 N5
1]930950
TnblmtlmakC VpnCyeq
9,03[,15]
9ASTA99
SA]6,3]5
£,.95690
£95Lb3
&33£MS
LS0],W
;314990
3,]3§900
103.319035
339,]]8,.8]
136,]N,6]0
In— W
nreamyn6ROres
(K5,3A)
(3,335.fi10)
(3 ,.10.660)
f ;333)
(3,]69
(19],6351
11}39
3,M0.113
(36L90f
39,299,159
(£388x018)
(19,990
wuw.
T .nPo n
i2wtmaM
9p
117,000
117.170
-
-
-
30,930.066
33,39B,i5fi
36,90I,PB
aul
-
-
(1H
P]r69B856)
(ll, A]
rWn
Mon rcaln
69,017
650.000
69.417
�
�
-
-
-
-
6003.IX0
5,693.90
2.]0919
Ptivan[es d,L
[119.]N
111965991
IZL630Ap01
110.535.1591
TxIgRm Mmtln9 anarcw
)3 ;113
;29.000
L.K.
A,19 ;M5)
1196.ry0)
(3,30],.00)
M[M:pe1n I6M Wlanm
2M.]33 S
)9056301 3
19601660]
3 (3.b31
4 (1139.90] i
(19)b81-
1 D.8]9
$ LH ,.
It 1383.3303
S 9A5]b10 3
(8.565.]181
3(1).399990]
2015 OPERATING BUDGET — CITY OF DUBLIN, OHIO
COMPARISON OF REVENUE AND EXPENDITURES
2015 Revenue - $111,,350,580
• Income Tax 73.3%
Charges for Services
15.0%
Propoerty Taxes 3.0%
Intergovernmental
Revenue 2.4%
Fines, Licenses & Permits
2.1%
Miscellaneous 1.8 0 /0
• Hotel /Motel Tax 1.8%
2015 Expenditures - $111,350,580
Personal Services 35.7%
Other Expenses 42.6%
Capital Outlay 21.7%
'Amounts do not include Transfers or Advances
2 -28
2015 OPERATING BUDGET - CITY OF DUBLIN, OHIO
2015 APPmpdations Summary by Expenditure Category - All Funds
Capital Improvements Tax Fund
Personal Services
Other Expenses
Capital Outlay
Transfers
Total
GENERAL FUND
$ 22,836,046
$ 25,230,884
$ 389,750 $
17,100,000 $
65,556,680
SPECIAL REVENUE FUNDS
Street Maintenance and Repair Fund
Street and U011tes Operations
145,560
267,550
1,000
-
414,110
Englneering
2,287,460
1,162,060
1,500
-
3,451,020
State Highway Fund
-
350,000
-
-
350,000
Street and U818ies Operations
Engineering
-
22,000
-
25,000
47,000
Cemetery Fund
1.34,990
22,050
15,950
-
172,990
Recreation Fund
151,450
168,000
400,000
-
719,450
Recreation Services
1,551,000
881,270
1,000
-
2,433,270
Community Recreation Center
2; 750,080
1,228,740
59,200
-
3,738,020
Community Recreation Center Facilities
'772,705
553,550
410,000
-
1,736,255
Safety Fund
-
368,800
-
-
368,800
Police
10,363,130
521,930
30,300
-
10,915,360
Communication
2,1708,355
75,200
3,000
-
2,086,555
Swimming Pool Fund
1505,450
310,720
61,750
-
977,920
Permissive Tax Fund
-
-
750,000
-
750,000
Hotel /Motel Tax Fund
716,265
3,277,525
-
161,300
4,155,090
Educations and Enforcement Fund
10,000
-
2,000
-
12,000
Law Enforcement Fund
-
2,000
6,500
-
8,500
Mayor's Court Computer Fund
-
19,490
-
-
19,490
Accrued Leave Reserve Fund
275,000
-
-
-
275,000
Wireless 9 -1 -1 Fund
-
-
-
80,000
80,000
DEBT SERVICE FUNDS
General Obllgatlon Debt Service
-
9,274,000
-
-
9,274,000
Special Assessments
-
128,900
-
53,378
182,278
Capital Improvements Tax Fund
-
50,000
24,327,500
3,727,700
28,105,200
Parkland Acquisition Fund
-
27,500
385,000
233,500
646,000
ENTERPRISE FUNDS
Water Fund
Sheet and UtiBtles Operations
145,560
267,550
1,000
-
414,110
Finance
-
294,500
-
-
294,500
Engineering
21,975
147,750
560,000
-
729,725
Sewer Fund
Street and Utilities Operations
702,230
242,460
26,000
-
970,690
Finance
-
1,939,700
-
-
1,939,700
Engineering
151,450
168,000
400,000
-
719,450
Merchandise Fund
-
8,000
-
-
8,000
INTERNAL SERVICE FUNDS
Employee Benefits Self- Insurance Fund
110,790
5,857,255
-
-
5,968,045
Worker's Compensation Self - insurance Fund
-
368,800
-
-
368,800
FIDUCIARY FUNDS
Agency Fund
-
835,900
-
-
835,900
Dublin Convention and Visitor's Bureau Fund
500,000
500,000
TOTALS
S 45,1
f 53,767,734
$ 27,430,450
f 21,380,878
f 147,721,548
*Advances are not included in me annual Appropdabon Ordinance. As such, they are excluded from this summary.
2 -29
2015 OPERATING BUDGET - CITY OF DUBLIN, OHIO
2015 Appmpriatioins Summary by Expenditure Category - General Fund
Personal Services Other Expenses Capital Outlay Transfers Total
GENERAL FUND
Oty Oxmdl
S 510,325 $
94,290 $
- $ - $
604,615
Boards B Commissions
9,700
25,250
- -
34,950
City Manager
909,480
51,595
-
961,075
Mk lanaous
-
812,065
- -
812,065
Human Remurces
1,045,365
749,415
- -
1,790,780
Community Relations
883,790
B48,700
-
1,732,490
Legal Servir
-
1,750,000
- -
1,750,000
Nnanre
Dike of the DImMir
1,306,260
134,800
- -
1,441,D60
Procurement
-
125,475
- -
125,475
TansfeVAdvanoa
-
-
- 17,100,000
17,100,000
MLcdlaneous
-
678,400
- -
678,400
Taxation
643,440
2,654,00
1,200 -
3,299,110
Public Services
Office of Me Director
775,785
64,230
2,000 -
842,015
Solid Waste Management
692,865
2,600,085
1,000 -
3,293,950
Engineering
2,669,730
406,240
3,600 -
3,079,570
Miscellaneous
-
350,000
- -
350,000
Building Standards
1,359,745
189,000
500 -
1,549,245
Planning
1,968,026
328,134
- -
2,296,160
Parka and Recreation
Parks and Open Space
5,246,200
2,238,745
264,950 -
7,749,895
Economic Development
Office of Me Director
619,480
4,927,145
- -
5,546,625
Administrative SeMCa
Fleet Management
850,205
2,611,225
500 -
3,461,930
Information Tetllvolo9y
1,412,980
2,281,540
1,000 -
3,695,520
Court Sam.
289,600
109,260
- -
398,860
Records Management
109,125
42,600
- -
151,725
Farllitles Management
1,319,790
1,118,020
115,000 -
2,552,810
Volwrtar Remurca
214,155
40,200
- -
254,355
TOTALS
2Z,83fi $
25,230,884 f
389,750 f 3],100,000 f
65,SS6,fi80
*Mtl ru is are out included in Me annual APpropdation Ordinance. As such, they are extluded from INS Summary
2 -30
2015 OPERATING BUDGET — CITY OF DUBLIN, OHIO
DEBT ADMINISTRATION
Dublin's infrastructure needs are met through a five -year Capital Improvements
Program (CIP). Currently, the 2015 - 2019 CIP programs $152.5 million in
major capital improvements. Several capital projects in past years have been
funded utilizing proceeds from long -term debt. The City's CIP document
provides a summary of additional infrastructure needs anticipated to be funded
with long -term debt. By policy, fifteen percent of income tax revenues are
allocated for debt service. Based on existing debt as well as new debt
anticipated to be issued in 2015, the annual debt service for income tax funded
projects totals 7.5% of 2015 projected income tax revenues.
Net Bonded General Obligation
Debt per Capita
$1,600
$1,400
$1,200
$1,000
$800
EE
$400
$200
In anticipation of a new debt issuance and refunding that occurred in December, 2013,
the City received updated ratings from both Moody's Investors Service (" Moody's') and
Fitch Ratings ("Fitch'). After completing a review that evaluated the City's existing
financial condition, current developments and trends, and prospects for growth, Moody's
maintained the City's rating at its highest level of "Aaa ", citing the City's "strong financial
operations supported by ample reserves, strong management team, and manageable
debt burden." Fitch, after similar review, maintained the City at its highest rating of
"AAA ". These ratings enable the City's debt to be issued at the lowest available interest
rates, resulting in reductions in future debt service payments. The City's diverse
economic base, the City's History of operating surpluses and the continued use of that
surplus to fund capital projects, and the City's continued long -term planning efforts will
help maintain high credit ratings.
The City's long -term debt outstanding as of December 31, 2014 will be $63.1 million. Of
the total, approximately $3.8 million will be retired using revenues generated by the
City's water system operations, $8.5 million will be retired using revenues generated by
the City's sewer system operations, $747,000 will be retired through the collection of
special assessments, $1.2 million will be retired using property tax revenues, $863,000
2 -31
2004 2005 2006 2007 2008 2009 2010 2011 2012 2013
2015 OPERATING BUDGET — CITY OF DUBLIN, OHIO
will be retired using hotel /motel tax revenues, and $35.1 million will be retired using
service payments in lieu of taxes from tax increment financing districts. The remaining
$12.9 million, or about 20.59%, will be retired with income tax revenue.
Under current state statutes„ the City's general obligation debt issuances are subject to
a legal limitation based on the total assessed value of real and personal property. Total
general obligation debt of the City, exclusive of certain exempt debt, shall never exceed
10.5% of the total assessed valuation. The unvoted general obligation debt of the City
cannot exceed 5.5% of the total assessed valuation. As of December 31, 2013, the
City's total taxable assessed valuation was $1,952,420,530. As a result, the City had a
legal debt margin for total debt of $205,004,155 and a legal debt margin for unvoted
debt of $107,383,129.
Limitation Nonexempt Debt Additional Debt
Outstanding Capacity Within
Limitation
10 _ %%= $205,004,155 $7,450,096 $197,554,059
5 Vz% _ $1 07,383,129 $0 $107,383,129
Assessed Value Compared to Net General Obligation Debt
N $2.3
c
$1.8
$1.5
N
$1.3
$1.0
$0.8
$0.5
$0.3
$- �q g �q
W'
Assessed Value
$60.0
0
$50.0 d
0
$40.0 a
A
a
$30.0 C
$20.0 m
c
m
$10.0
$0.0
—Net Bonded Debt
2 -32
2015 OPERATING BUDGEF - (ITV OF D11BUN, OHIO
DWTSERVSCESCHEDULE
Reflects deb[ as 17212/31/2014
Date NM 2015
Of Of lr8erest Orglnal 015 Principal lnteresx
Imue MaWft Rate Amount Pnndwl Payment Payment
11 7 7-11-MM" IX-C
(3)
Upper Scioto West Blanch(OWDA)
1/171.999
7/1/2018
4.35%
$19,716,717
$4,346,066
$1,176,467
$174,253
(1)
Avery- MUbfieW lntercharlge
111/1999
12/1/2019
SAM
8,316,788
2,725,000
520,000
54,750
(4)
Wigs Rwd lmprovements
12/1/2000
12/112020
5.22%
3,535,000
1,454,512
212,143
57,215
(6)
Arts Facillty ACtiW n
12/11:2000
12/1/2020
5.22%
1,360,000
553,595
81,495
21,786
(6)
Arts Padlity Rerwy wn
1211/2000
1211/2020
5.22%
755,000
309,149
45,767
12,169
(4)
Nrtmecer Dnve EMenslon
1271/:2000
12/1/2020
5.22%
3,940,000
1,624,293
237,809
63,90.5
(4)
Emerald Padcway-mm 7A
17/172000
17/1/2020
5.22%
2,020,000
828,452
122,787
32,613
(1)
Seriw Center
12/112001
12/1/2021
4.42%
3,675,000
1,603,"2
218,341
57,916
(1)
MunWpal Pml SOUN(OMB)
4/14/2084
1/1/2025
4.30%
2,986,000
1,826,000
137,000
83,345
(4)
Industrial Pkwy /SR 161 Improvements
1/7/21014
17/1/2029
Venous
8,210,000
7,755,000
",WO
m,ol
(2)
Dante Flelds Water Tower
1/712:014
12/1/2029
Various
1,710,000
1,615,000
9,000
46,113
(3)
SanBary Sewer Uning
1/713014
1211/2029
Vanwa
1,800,000
1,775,000
100,000
5,825
(1)
LEO Street Ughts
10/7/:2012
12/1/2022
Various
2,185,000
1,890,000
220,000
46,250
(2)
Dublin Rwd Water Taver
10/2/2012
12/1/2032
Various
2,360,000
2,175,000
95,000
63,313
(3)
Sewer Uning B Rewlm
10/2/:2017
1211/2032
Vad.
2,54,OW
2,340,000
100,000
0,IW
(4)
Emerald Parkway Phase B
12117/2013
12/1/2033
Various
5,420,000
5,415,000
5,W0
177,825
(4)
Emerald Parkway Phase B
1/712:014
12/1/2019
Various
1,580,000
1,325,0110
275,W0
25,175
(4)
Bridge Sbwt - land Aoqulsibm
12117/'2013
12/1/2033
Vad17us
4,435,000
4,430,000
5,000
145,200
(4)
Bridge Street - Land Aquisidon
1/7/2:014
00112019
Various
1,265,OW
1,060,000
225,000
20,013
(4)
270 /33 lnt anw
117/2:014
12/1/2023
Various
9
8,165,000
840,000
198,075
53,215,508
5,146,800
1,620,470
Unvoted Special AcSeament Bonds
(7)
Milantme
1211 /.2001
121112021
4.42%
1,700,WD
746.558
101.659
26,965
746,558
101,659
26,965
Vold Bonds (G.O.)
(1)
Re bon Cents expansion
10/15/'1998
12/1/2018
4.66%
3,99,W0
936,000
247,000
33,583
(1)
EmemW Parkway Brige
10/15/1998
12/1/2017
4.62%
7,518,000
1,530,000
504,000
56,IW
(4)
8 MW Par y-Phase 2
10/15/1990
1211/2016
4.56%
7,874,000
%9,00D
514,DW
34,420
(4)
Ww.r- Temple Rwd
12/1/:2000
121112019
5.20%
5,555,000
2,022,452
379,452
82,555
(1)
Emerald Parkway OVecpass- Phase?
12/1/20W
17/1/2019
5.20%
6,565,000
2,39,991
"5,991
97,895
(5)
C172Finan Park Expansion
1211 /2000
12/1/2020
5.22%
3,135,000
1.228557
184,557
4,888
9,105,000
2,275,W0
3531500
Total Debt Payments
$63,067,066
$7,523,467
DW.936
2D15
Summary
(1) SUpwrtM
try Inrnrne tax reoenm
$12,909,433
$2,292,332
$429,898
(2)SU {paled by WaW Fund mvenue
3,790,OW
185,000
100,425
(3) Surported by Sewer FUrm revenue
8,461,006
1,376176/
293,1]8
(4) Supported
by TIF revenue
35,068,700
3,256,190
1,05,626
(5) Supported
by pnomfty tax revenue
1,22,55]
184,557
4,888
(6) Supported
by hateVm l mx revenue
862,7"
127,262
33,955
(7) Supported
by sMdal assessment revenue
746,558
101,659
26,%5
2-33
THIS PAGE LEFT BLANK INTENTIONALLY
' 70 of Dublin
2 -34
2015 OPERATING BUDGET - CITY OF DUBLIN, OHIO
City Council
All powers of the City permitted by the Revised Charter, the Constitution and the laws of the State
of Ohio are vested in Council. Council provides for the exercise of all City powers and for the
performance of all duties and obligations imposed on the City by law, through the adoption of
legislation. City Council's responsibiilities include reviewing, deliberating, and approving legislation
as prescribed by the Revised Charter and the laws of the State of Ohio applicable to municipalities.
City Council establishes goals and Icing -range policies for the City.
Council is composed of seven members who serve four -year terms. Three are nominated and
elected by the electors of the City at large and four are nominated and elected by the electors of
each of the four Council wards. All candidates for City Council must be residents of Dublin for one
year prior to filing a petition of candidacy. Council members must be residents of the City of Dublin
throughout their term of office. Ward Council members must be residents of the ward which they
represent at the time they file for office and during their entire term of office.
City Council elects a Mayor and Viva Mayor to serve two -year terms. The Mayor presides over all
City Council meetings. The Vice Mayor performs these duties in the absence of the Mayor.
The Clerk of Council is appointed by the City Council and serves at its pleasure. The Clerk of Council
is an officer of the City and provides notice of Council meetings to its members and the public,
keeps the minutes of Council's proceedings and performs other duties as provided by the Revised
Charter or by Council.
• To establish goals for the community to be implemented by staff and /or City Council.
• To set policy in a clear and consistent manner in order to provide a framework for
administrative implementation.
• To continue to be responsive to the needs and expectations of the citizens of Dublin.
PERSONNEL DATA 2014 2015
POSITION TITLE CURRENT NUMBER ADOPTED
Mayor
Vice Mayor
Council Member
Clerk of Council
Deputy Clerk of Council (1)
TOTAL
10
NOTES AND ADJUSTMENTS:
(1) A Deputy Clerk of Council position was added to assist with the growing demands of the office.
City Council 3 -1 12/06/14
2015 OPERATING BUDGET - CITY OF DUBLIN, OHIO
General Fund
City Council
Legislative Affairs 2013
Actual
2014 2014 2014 2015
Budget Revised Budget Estimate Budget
101 -1510
Personal Services
2110
SalariesANages
241,148
244,155
244,155
244,155
304,185
2111
Overtime Wages
4,533
4,610
4,610
4,610
4.610
2112
Other Wages
0
0
0
0
0
2120
Employee Benefits
125,497
133,190
133,190
133,190
201,530
371,178 381,955 381,955 381,955 510,325
Other Expenses
22111
Conference /Mileage
2211
Meeting Expenses
2212
Long Term Strategic Plar
2240
Ceremonial Functions
2349
Professional Services
2370
Advertising
2391
Memberships /Subscriptix
2410
Office Supplies
9,536
20,000
20,000
10,000
20,000
2,319
2,500
2,700
2,500
2,500
6,803
10,000
10,000
10,000
12,000
47,669
20,180
20.180
20.180
20,180
4,895
10,000
15,105
10,000
15,000
6,235
7,500
16,631
7,500
15,000
1.132
1
1,800
1,200
1,610
5,073
7,500
7,887
5,100
8
83,662 79,480 94,303 66,480 94,290
Capital Outlay
2520 Equipment & Furniture 0 0 0 0 0
0 0 0 9 0
TOTALS $454,840 $461,435 $476,258 $448,435 $604,615
3-2
2015 OPERATING BUDGET - CITY OF DUBLIN, OHIO
General Fund
City Council
Boards and Commissions
2013
2014
2014
2014
2015
23,500
Actual
Budget
Revised Budget
Estimate
Budget
101 -1520
1,000
2391
Memberships /Subscriptir
0
750
Personal Services
0
7 50
8,996
2110 SalariesfWages
8,400
8,400
8,400
8,400
8,400
2120 Employee Benefits
1,298
1,400
1,
1,400
1,300
9,698
9
9,800
9,800
9,700
Other Expenses
2201
Conference/Mileage
8,996
23,500
23,500
10,000
23,500
2211
Meeting Expenses
0
1,000
1,000
0
1,000
2391
Memberships /Subscriptir
0
750
750
0
7 50
8,996
25,250
25,250
10,000
25,250
TOTALS
$18,694
$35,050
$35,050
$19
$34,950
3 -3
2015 OPERATING BUDGET - CITY OF DUBLIN, OHIO
City Council
Boards and Commissions
BUDGET SUMMARY
101 -1510
• Accounts 2110 and 2111 provide funding for the salaries /wages of Council Members and staff
reflected under Personnel Data.
• Account 2120 includes funding for benefits including health insurance contributions for City
Council Members, the Clerk of Council and Deputy Clerk of Council.
• Account 2201 includes funding for travel and training for Council Members and certification -
related training for the Clerk of Council and Deputy Clerk of Council.
• Account 2212 provides funding for long -term strategic planning workshops, and Council
retreat(s).
• Account 2240 includes fundling for reimbursable business expenses and for citywide
ceremonial functions, which are reviewed and approved by the Mayor and the City Manager.
These include the annual board and commission member recognition event hosted by City
Council; Memorial Tournament badges for Council Members; flowers, memorial donations,
and special occasion recognition.
• Account 2349 provides funding for codification services.
• Account 2370 provides funding for advertising expenses related to publication in local
newspapers of the annual meeting schedule and Council candidate campaign finance reports.
This account also includes funding to record annexation documents with the county and state.
101 -1520
• Account 2110 provides funding for salaries /wages of seven Planning and Zoning Commission
Members.
• Account 2201 provides funding, as authorized by Council, of up to $2,500 per Planning &
Zoning Commission Member for relevant travel and training, and funding for orientation and
training.
• Account 2211 provides funding for expenses related to meetings sponsored by various City
advisory boards, commissions, committees and task forces.
• Account 2391 provides funding for American Planning Association (APA) memberships.
City Council 3-4 12/08/14
2015 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Office of the City Manager
STATEMENT OF FUNCTIONS
The City Manager is the Chief Administrative and Law Enforcement Officer of the City and is charged
with the responsibility for the administration of all municipal affairs as empowered by the Revised
Charter of the City of Dublin, City Ordinances or Resolutions, and State laws. Some of the City
Manager's primary responsibilities include: directing and supervising the administration of all
departments and functions of the City; attending all Council meetings; ensuring that all laws,
Revised Charter provisions, and ordinances and resolutions of Council are faithfully executed;
preparing the annual budget and capital improvements program; publishing an annual reportof the
financial and administrative activities of the City; and executing, on behalf of the City, all contracts
and agreements.
ORIECTIVES AND ACTIVITIES
• To implement goals established by City Council.
• To provide leadership and direction for staff.
• To be responsive to needs of the community and to advise citizenry regarding the structure
and activities of the City organization.
• To facilitate citizen involvement and requests for service.
• To provide leadership in susltainable municipal services.
PERSONNEL DATA 2014 2015
POSITION TITLE CURRENT NUMBER ADOPTED
City Manager 1 1
Assistant City Manager 1 1
Senior Project Manager (1) 1 1
Management Assistant 1 1
Executive Assistant (2) 1 1
Office Assistant I (2) 1 1
TOTAL 6 6
PART - TIME /SEASONAL STAFF
Director of Strategic Initiatives /Special Projects 1 1
Intern 1 1
TOTAL 2 2
NOTES AND ADIUSTMENTS
This budget also funds forty (40 %) of a full -time Office Assistant 1 position to facilitate front desk
receptionist coverage in the City Hall lobby. That position is reflected in the Taxation Work Unit
where 60% of the position is funded.
(1) The Senior Project Manager position has been vacant since April 2014. The position is included
to allow the new City Manager the flexibility to determine the needs of the office. Funding for the
position is budgeted for one -half of calendar year 2015.
(2) All administrative staff positions are being reviewed by an outside human resources firm to
determine if the City's pay ranges are comparable to the market.
City Manager 3 -5 12/08/14
2015 OPERATING BUDGET - CITY OF DUBLIN, OHIO
General Fund
City Manager
Office of the Director
2013 2014
2014 2014
2015
727,310
Actual Budget
Revised Budget Estimate
Budget
101 -1110
1,250
300
300
Personal Services
2110
SalariesANages
569,028
727,310
727,310
630,000
681,410
2111
Overtime Wages
1,250
300
300
300
500
2112
Other Wages
13,397
22,125
22,125
18,000
18,440
2113
Short Term Disability
3,874
0
0
0
0
2119
Instant Bonuses
750
0
0
0
0
2120
Employee Benefits
160,291
187,685
187,685
161,000
209,130
2140
Uniforms & Clothing
2
250
250
0
0
748,592 937,670 937,670 809,300 909,480
Other Expenses
2201
Conference /Mileage
7,754
16,000
16,121
8,000
18,000
2211
Meeting Expenses
794
4,250
4,250
2,000
4,250
2230
Staff Goal Setting
0
4,500
4,500
2,000
4,500
2349
Professional Services
4,322
0
0
0
0
2380
Printing & Reproductions
6
250
250
0
250
2391
MembershipslSubscdptir
3,415
6,785
6,785
5,000
6,895
2410
Office Supplies
1,975
2,200
2,200
2,200
2,500
2440
Small Tools & Minor Eau
0
200
200
0
200
2812
Special ProjectslProgran
4,943
7,000
7,000
3, 000
15,000
23,209 41,185 41,306 22,200 51,595
Capital Outlay
2520 Equipment & Furniture
1,313
0
0
0
0
TOTALS
1,313
$773,114
❑
$978,855
0
$978,976
0
$831.500
0
$961,075
3 -6
2015 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Office of the City Manager
101 -1110
• Account 2110 provides funding for the full -time staffing reflected under Personnel Data.
• Account 2112 provides funding for part-time (Intern) staff.
• Account 2211 provides funding for external and internal meetings sponsored by the City. This
may Include food, beverages, and any necessary supplies for meetings with City Council, staff
retreats, forums, etc.
• Account 2230 provides funding for a management staff goal setting meeting.
• Account 2391 provides funding for staff's membership to organizations such as International
City/County Management Association (ICMA) and Ohio City/County Management Association
(OCMA).
City Manager 3 -7 12/08/14
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1
City of Dublin
3 -8
2015 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Miscellaneous Accounts /Contingencies
These are miscellaneous accounts within the General Fund which are not directly related to the
operational costs of a specific function. The functional "supervision" of these accounts is provided
by the Office of the City Manager.
Funds are appropriated to the contingency account to be held for any unforeseen expenses during
the current fiscal year. The expenditures are required to be approved by the City Manager.
Misc Accts 3 -9 12/08/14
2015 OPERATING BUDGET - CITY OF DUBLIN, OHIO
General Fund
City Manager
Miscellaneous
2013
Actual
2014
Budget
2014
Revised Budget
2014
Estimate
2015
Budget
101 -1119
Other Expenses
2349
Professional Services
142,050
145,000
159,000
159,000
160,000
2362
Workers' Compensation
155,000
200,000
200,000
150,000
200,000
2391
Memberships /Subscript!(
57,690
54,625
54,625
54,625
59,000
2392
County Wide Disaster SE
42,257
46,000
46,000
46,000
46,000
2821
Grants /Community Org
153,885
175,150
180,815
173,500
187,065
2823
Leadership Dublin
10,000
10,000
10,000
10,000
10,000
2840
Settlement Claims
10,000
0
0
0
0
2990
Contingencies
60,496
150,000
250,100
250,000
150,000
631,378
780,775
900,540
843,125
812,065
TOTALS
$631,378
$780,775
$900,540
$843,125
$812,065
M11
2015 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Miscelllaneous Accounts/ Contingencies
BUDGET SUMMARY:
101 -1119
• Account 2349 provides funding for federal and state lobbying efforts.
• Account 2362 provides funding forthe City's self - insured workers' compensation program. This
amount reflects the City's program costs including claims, third party administration and excess
loss coverage.
• Account 2391 includes funds for memberships /subscriptions to the Ohio Municipal League, the
National League of Cities, clues to the Mid -Ohio Regional Planning Commission, and any other
citywide memberships /subscriptions.
• Account2392 providesfunding to the Franklin County Emergency Management Agency(FEMA)
for the countywide disaster services program.
• Account 2821 provides funding for the Dublin Counseling Center, the Beautify Your
Neighborhood Grant Program and the Historic Dublin parking lot lease at the Dublin Community
Church. The funding amount for the Dublin Counseling Center is $131,250, which reflects a 5%
increase over last year's funding amount, The Beautify Your Neighborhood Grant Program
Funding remains at the same ifunding level, $32,000, as last year. Funding for the Historic Dublin
parking lot lease is $23,815.
• Account 2823 provides funding for Leadership Dublin.
• Account 2990 provides funding for unanticipated expenditures that may occur throughout
the year.
Misc Accts 3 -11 12/08/14
THIS PAGE LEFT BLANK INTENTIONALLY
City of Dublin
3 -12
2015 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Human Resources
STATEMENT OF FUNCnONS
Human Resources is an engaged team of professionals who work in partnership with managers, their
teams, and individual employees to sustain a talented, diverse workforce, foster a culture of health,
safety, and productivity and provide innovative, collaborative business solutions that contribute to the
strategic goals of the City. Human Resources provides leadership and direction to the organization in
all functional areas of human resources management including recruitment & selection; classification
& compensation; performance management; wage & salary administration; benefits administration;
labor /employee relations; policy ainalysis /development; and organizational analysis /development.
Human Resources also provides leadership and direction to the organization in risk management and
occupational safety & health.
• I o cleveloD ana a minister recruitment/selection processes . based on
Plus Program); evaluate medical benefits and HBC Plus program enecoveness Tor metre
T tential pIan design modifications.
Drovide leadership and direction in the administration of classification &. compensation
• To develop implement an administer pfofessional development programs that focus on
skill /competency development.
• To develop, implement, and administer a staff technology program that focuses on technical
skills for staff to effectively use technology tools that are pertinent to their 1'ob.
• To maintain a City-wide customer service training, program that reinforces the Dublin Brand.
• To administer labor relations functions, Including collective bargaining, contract
administration, and grievance arbitration processes; conduct negotiations for successor
• Io ieaa uie organicayiun III wuInu
help ensure the sustained success
• To administer, the City's property
succession /talent management efforts to
I in the future.
ice, risk management, and occupational
• To administer tiie City's self- insured Workers Compensation Program
PERSONNEL DATA
2014
2015
POSITION TITLE C URRENT
NUMBER
ADOPTED
Director, Human Resources
1
1
Human Resource Manager
1
1
Human Resource Specialist
3
3
Human Resource Coordinator (1;)
0
1
Human Resource Assistant
1
0
Safety Administrator /Risk Manager
1
1
Risk Management Assistant
1
1
Staff Assistant (2)
1
1
Talent Development Manager
1
1
TOTAL
10
10
NOTES AND ADJUSTMENTS:
(1) Funding is included for the reclassification from a Human
Human Resources Coordinator position.
(2) All administrative staff positions are being reviewed by an
determine if the City's pay ranges are comparable to the market.
Resources Assistant position to a
outside human resources firm to
Human Resources 3 -13 12/08/2014
2015 OPERATING BUDGET - CITY OF DUBLIN, OHIO
General Fund
City Manager
Human Resources 2013 2014 2014 2014 2015
Actual Budget Revised Budget Estimate Budget
101 -1120
Personal Services
2110
Salaries/Wages
579,730
722,110
657,330
625,000
607,785
2111
Overtime Wages
1,447
2,000
2,000
1,500
8,000
2112
Other Wages
5,633
0
24,100
24,000
0
2113
Short Term Disability
12,185
0
45,030
45.000
0
2120
Employee Benefits
226,769
253,925
253,925
240,000
303,340
2125
Employee Training & De
58,602
68,000
73,145
35,000
74,240
2126
Tuition Reimbursement
36,412
35,000
50,225
50,000
50,000
2140
Uniforms & Clothing
217
2,000
2,000
1,000
2.000
920,995 1,083,035 1,107,755 1,021,500 1,045,365
Other Expenses
2201
Conference /Mileage
2,078
20,000
20,000
10,000
20,000
2210
Reimbursable Business 1
1,233
2,000
2,000
2,000
2,000
2211
Meeting Expenses
2,791
5,500
5,500
5,500
5,500
2320
Communications
10
0
0
0
0
2349
Professional Services
71,648
120,000
126,362
75,000
122,310
2351
Maint. of Equipment
0
180
180
180
180
2360
Insurance & Bonding
430,228
461,760
461,760
461,760
501,120
2365
Insurance Claims paid
3,294
10,000
10,000
5,000
10,000
2370
Advertising
37,167
15,250
17,480
17,480
15,250
2380
Printing & Reproductions
1,686
3,000
3,000
1,500
8,000
2,390
Misc Contractual Service
20,924
24,135
26,895
26,895
24,135
2391
Memberships /Subscriptic
5,513
6,500
6,500
6,500
8,000
2410
Office Supplies
10,721
6,065
6,651
6,650
8,065
2810
Employee Awards Progn
2,806
2,800
2,800
2,800
4,600
2812
Special Projects /Progran
0
300
300
0
300
2815
Risk Mgt. /Safety Prograr
6,141
12,450
13,092
7,500
19,955
596,240 689,940 702,520 628,765 749,415
Capital Outlay
2520 Equipment & Furniture 1,439 0 0 0 0
1,439 0 0 0 0
TOTALS $1,518,674 $1,772,975 $1,810,275 $1,650,265 $1,794,780
3 -14
2015 OPEIRATING BUDGET - CITY OF DUBLIN, OHIO
Human Resources
BUDGET SUMMARY
101 -1120
Account 2110 provides funding for the staffing reflected under Personnel Data.
Account 2125 provides funding for an organization -wide Customer Service Training program
In support of Council's professional development goal, City -wide Drug -free Workplace
Training, a City -wide staff Technology Development program, a supervisory training program
for conflict management, and leadership development and coaching.
• Account 2126 provides funding for the organization -wide tuition reimbursement program.
Account 2201 provides funding for local training seminars and conferences for the Human
Resources and Risk Management staff.
• Account 2349 provides finding for various employment screening and assessment services,
i.e. criminal record checks, driving record checks, sexual offender checks, drug tests, medical
examinations, and polygraphs and psychological evaluations for police officer candidates.
• Account 2360 provides funding for the City's contribution to the Central Ohio Risk
Management Association (CORMA) self- insured loss fund, for stop loss premiums for the
coverage period of October 1, 2014 to October 1, 2015, and for cyber coverage.
Account 2370 provides funding for recruitment announcements in newspapers,
professional /trade journals and publications, and on various websites.
• Account 2390 includes funding for the City's Employee Assistance Program (EAP) and the
maintenance fees for the City's on -line employment application program.
• Account 2810 funds employee service awards.
• Account 2815 provides funding for employee safety programs, some of which are mandated
by state safety regulations.
Human Resources 3 -15 12/08/2014
2015 OPEIRATING BUDGET - CITY OF DUBLIN, OHIO
Human Resources
Performance Measures:
1. Percent of Employee population in the Health Low Risk, Moderate Risk, and High Risk
Levels
Year
#
Analyzed
High
Risk
Medium
Risk
Low Risk
2009
551
5.4%
18.5%
76.0%
2010
578
5.4%
20.4%
741%
2011
562
6.0 -/a
19.4%
74.6%
2012
556
5.8%
20.3%
73.9%
2013*
556*
6.7 %*
20.7 %*
72.6 %*
*The 2013 low, medium and high risk mtergoies are slightly elevated due to fewer employee participation in the
Health Risk Assessment. These number will be re- evaluated for 2014.
Percent of Employee Populations in High, Medium and Low Risk
Levels
■ High Risk • Medium Risk ■ Low Risk
80.0%
76.0%
74.2%
74.6% 73.9% 72.6%
70.0%
60.0%
50.0%
40.0%
J 20.3%
30.0%
16:5
20.4%.
19.4 20.7%
20.0%
5.4%
5.4%
6.0% 56.7%
10.0%
'
0.0%
2009
2010
2011 2012 2013
Health risk status is determined by risk categories: low risk is zero to two risks; medium risk is three
to four risks, and high risk is five or more risks. Changes in health status correlate with changes in
cost. Individuals with high risks often migrate to having disease and high costs. There is a natural
flow of individuals from low risk to high risk to disease to high cost. To contain cost, the goal is to
keep the health population healthy and to try to stop the unnecessary progression in the direction of
more risks and disease through wellness and prevention efforts.
Based on 15 different risk categories. High risk = 5 + Health Risk. Medium Risk Factors - 3 to 4 risk
factors. Low Risk Factors - 0 to 2 risk factors.
The Population goal is to reduce! the number of those at high risk and increase the number those at
low risk.
Human Resources 3 -16 12/08/2014
2015 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Community Relations
STATEMENT OF FUNCTIONS
Community Relations' primary functions are communications /public affairs, social /digital media, multi-media
productions and employee and resident communications and engagement. Community Relations serves as the
in -house marketing and creative agency for 25+ City departments /divisions and is responsible for citywide
media relations, brand alignment and government affairs. Priority communication efforts include the 270/33
Interchange Improvement Project, Bridge Street District, economic development and stormwater
management. Also key are ceremonial and relationship building efforts with international delegates, the
Memorial Tournament and elected officials. Community Relations works to protect and enhance the image of
the City of Dublin through strategic communications with the City's stakeholders: employees, residents,
corporate citizens, visitors, investors, influencers and the media.
• Produce the City's websites: including City of Dublin, DubNet 410, Dublin Irish Festival and 270 -33
Interchange.
• Manage citywide social media efforts including streaming video, blogging, social networking, application
development and podcasts.
• Develop and administer the City's employee communications, engagement and recognition programs.
• Support Dublin and Washington Township Public Safety efforts and initiatives through emergency and
critical incident response as well as media and public information management; NIMS certified.
Conduct, analyze and promote public opinion, citizen satisfaction and benchmarking surveys.
• Research and prepare columns, speeches and talking points for City Council members, City Manager,
Directors and other key officials.
• Coordinate ceremonial, media and community recognition activities including State of the City Address,
Memorial Day and Veterans Day.
• Manage and produce the City's cable station including Council meetings, a bi- weekly news magazine
show, public service announcements and special features. Work with organizations including Dublin
Schools to incorporate community programming.
• Implement the Civic Association Initiative via engagement with homeowner association leaders, regular
correspondence, bi- annual meetings, block party package.
• Coordinate citywide Memorial Tournament activities to enhance relationships with local, regional and
statewide elected officials, community leaders and VIPs for economic development, relationship
building and international recognition.
• Serve as a liaison to Historic Dublin and the Historic Business Association to marketthe District, promote
their events and special projects, and facilitate the banner program.
PERSONNEL DATA
2014
2015
POSITION TITLE
CURRENT NUMBER
ADOPTED
Director, Community Relations
1
1
Public Affairs Officer
1
1
Senior Public Information Officer
1
1
Public Information Officer
0
1
Website Administrator
1
1
Website Developer
Y
1
Administrative Assistant (1)
1
1
Office Assistant 11 (1)
1
1
TOTAL
7
B
PART - TIME /SEASONAL STAFF
Communications Intern
1
1
Digital Media Intern
1
1
TOTAL
2
2
NOTES & ADJUSTMENTS:
(1) All administrative staff positions are being reviewed by an outside human resources flan to determine if
the City's pay ranges are comparable to the market.
Community Relations
3 -17
12/08/14
2015 OPERATING BUDGET - CITY OF DUBLIN, OHIO
General Fund
City Manager
Community Relations
2013
2014
2014
2014
2015
Actual
Budget
Revised Budget
Estimate
Budget
101 -1130
Personal Services
2110
Salaries/Wages
467,979
530,035
528,150
528,000
604,740
2111
Overtime Wages
3,688
4,000
6,100
6,000
4,000
2112
Other Wages
25,318
25,000
25,000
25,000
25,000
2113
Short Term Disability
6,527
0
1,685
1,650
0
2120
Employee Benefits
176,887
183,445
183,445
183,445
248,850
2140
Uniforms & Clothing
36
1,200
1,200
1,200
1,200
680,435
743,680
745,580
745,295
883,790
Other Expenses
2201
Conference/Mileage
115
8,250
8,250
5,000
10,250
2211
Meeting Expenses
1,682
5,550
5,550
5,550
4,550
2320
Communications
28
500
500
500
500
2349
Professional Services
328,380
323,600
366,168
340,000
389,950
2351
Maint. of Equipment
0
1,000
1,000
500
1,000
2370
Advertising
16,998
20,000
25,165
12,000
23,000
2380
Printing & Reproductions
1,669
15,000
19,000
15,000
15,000
2390
Misc Contractual Service
994
2,600
2,600
2,600
2,200
2391
Memberships /Subscriptic
1,363
3,280
3,280
3,000
4,450
2410
Office Supplies
2,768
5,000
5,000
3,000
5,000
2420
Operating Supplies
11,713
12,000
12,000
12,000
5,000
2440
Small Tools & Minor Equ
3,426
2,500
2,500
1,500
2,500
2812
Special Projects /Progran
75,990
103,500
123,435
123,435
175,200
2813
Promotional Programs
236,497
207,100
207,100
207,100
210,100
681,623
709,880
781,548
731,185
848,700
Capital Outlay
2520
Equipment & Furniture
0
0
0
0
0
0
0
0
0
0
TOTALS
$1,362,058
$1,453,560
$1,527,128
$1,476,480
$1,732,490
3 -18
2015 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Community Relations
Budget Summary:
101 -1130
Account 2110 provides funding for staffing reflected under Personnel Data.
• Account 2111 provides funding of overtime for events, meetings and special projects.
• Account 2112 provides funding for interns.
• Account 2140 provides funding for uniforms for staff working community-wide ceremonial
functions and observances, and for the employee engagement team.
• Account 2201 provides funding for staff professional development.
Account 2211 provides funding for the Experience Columbus annual meeting, professional
association meetings, business engagement meetings, City employee engagement
communication meetings.
• Account 2320 provides funding for courier services.
• Account 2349 includes funding for videography — creative, production, on -air talent;
communication /marketing consultant; graphic designer; photographer; digital media
consultant; survey data analysis and integration; 2016 Community Attitude Survey; brand
application; music licenses for video and social media production; Dublin Life magazine and
special inserts; digital media support — enews, web enhancement; web page hosting; photo
hosting /digital library; media analytic and measurement.
Account 2351 provides funding for equipment maintenance for 1610 AM and DTV.
Account 2370 provides funding for citywide marketing and advertising through traditional
media, social media and magazine marketing insert.
• Account 2380 provides funding for printing the annual report, new resident resource guide,
tax brochure and citywide informational material.
• Account 2390 provides funding for award entries, as well as sales tax and credit card fees for
history books and merchandise sales.
• Account 2391 provides funding for professional association memberships, newspapers, AP
style guide.
Account 2410 provides funding for office supplies.
• Account 2420 provides funding for Historic Dublin pennants and banners.
• Account 2440 provides funding for video and DTV equipment.
• Account 2812 includes funding for community reception and internal meet and greet for new
City Manager; employee recognition program and longevity premiums; director receptions;
Civic Association Initiative - block party supplies and annual meetings; Christmas tree lighting
ceremony and decorations; sponsorship support for Dr. Martin Luther King Jr. Day, Central
Ohio Safe Ride and Legends Luncheon; Transportation Leadership Briefing; Memorial Day;
Veterans Day and State of the City; Bridge Street District and 270 -33 communication needs.
• Account 2813 includes funding for the Memorial Tournament activities including hospitality
villa, catering, badge package, advertising in the Memorial Tournament Magazine the Nicklaus
Academies Golf School, host of the Nicklaus Cup outing and international media promotions.
Community Relations 3 -19 12/08114
2015 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Community Relations
PEKPOKMIANUE MEASUKEb:
1. Percent of Citizens Rating the City's Communication Tools /Public Information Efforts as Good or
Excellent Dublin Citizen Satisfactory Survey.
Percent of Citizens Rating City's Communication
Tools, /Public Information Efforts as Good or Excellent
50%
2004 2006 2008 2010 2013 10 Vr Ave.
80% 72% 69% 75% 75% 71%
70% 4
60% I , ' , ' ' '
75% of Dublin residents rated the City's communication tools as Good or Excellent in 2013 which
continues to see a gradual increase with each Citizen Satisfactory Survey over the past 10 years.
By surveying the citizens, City staff members are able to evaluate the effectiveness of
communication tools and make more informed budgeting decisions.
Community Relations 3 -20 12/08/14
Digital
// By the Numbers
Website
201
2012
2013
4
2,117,640
2,093,339
Page views
2,294,681
7 Sessions
Mobile Visits
761,433
30,985
762,360
122,367
821,080
191,582
A session is a period of time a user is actively with the website, application, etc.
All usage data (screen views,
events, ecommerce,
etc.) is associated with a session. Page views are the total number of pages viewed.
Repeated views of a single page are! counted.
Social Media
2011 2012
2013
2014 (Jan.—Aug.)
Facebook
2,959 3,757
6,844
7,585
Twitter
2,354 4,886
7,658
8,661
Linkedln
- -
424
608
Instagram
51 233
717
1,163
eNews
2,127 2,267
2,739
3,172
Community Relations 3 -20 12/08/14
2015 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Legal Services
STATEMENT OF FUNCTIONS
The Law Director provides legal representation to City Council, the City Manager, the administrative
departments, and various Boards and Commissions. The Law Director is appointed by the City
Manager with the approval of City Council. Currently this position is filled on a contractual basis.
Periodically, other legal counsel is retained for specialized problems or legal work. The Director of
Law prepares ordinances, resolutions, legal opinions, contracts, agreements and legal documents.
The Director also advises City Officials of pending legislation affecting municipal operations. In
addition, either the Director or one of the Director's assistants prosecutes all criminal cases which
come before the Dublin Mayor's Court.
• To provide legal counsel in accordance with the contract.
PERSONNEL DATA 2014
2015
POSITION TITLE CURRENT NUMBER
ADOPTED
Director of Law * 1
1
Assistant Director of Law * 2_
3
TOTAL 3
3
NOTES AND ADIUSTMENTS
* These positions are contracted and not considered employees of the City.
Numerous associates
within the firm of Frost Brown Todd LLC work under the direction of the Director of Law to provide
legal counsel for the City.
Law 3 -21 12/08/14
2015 OPERATING BUDGET - CITY OF DUBLIN, OHIO
General Fund
City Manager
Legal Services 2013 2014 2014 2014 2015
Actual Budget Revised Budget Estimate Budget
101 -1140
Other Expenses
2345
Legal Services
945,704
986,000
1,064,717
986,000
1,000,000
2346
Other Legal Services
482,701
575,000
671,359
575,000
575,000
2349
Professional Services
123,548
1
1 80,063
17 5,000
175,000
1,551,953
1,736,000
1,916,139
1,736,000
1,750,000
TOTALS
$1,551,953
$1,736,000
$1,916,139
$1,736,000
$1,750,000
3 -22
2015 OPERATIING BUDGET - CITY OF DUBLIN, OHIO
Legal Services
BUDGET SUMMARY
101 -1140
• Account 2345 is used to pay for general services provided by the Director of Law, including
Mayor's Court. The budget is based on the contract authorized by City Council.
• Account 2346 provides funding for special legal services provided by the Director of Law (i.e.
labor negotiations and telecommunications, roadway projects, and litigation).
• Account 2349 Includes funds for services related to economic development and other outside
legal services as needed.
Law 3-23 12/08/14
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1
Cityof Dublin
3 -24
2015 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Finance / Office of the Director
STATEMENT OF FUNCTIONS
The Director of Finance assists the City Manager in the preparation and administration of the operating
budget, the capital improvements program, and is responsible for the administration of the City's debt and
the various economic development and tax increment financing agreements. Responsibfll ties also include
maintaining the financial records of the City including: recording all receipts and expenditures; processing
the City's payroll, maintaining capital asset records, internally examining and auditing accounts of the
various departments and preparation of the City's Comprehensive Annual Financial Report (CAFR). The
Director of Finance also has administrative authority over Taxation and Procurement.
OBJECTIVES AND ACTIVITIES
• To help maintain a fiscally sound government and to conform to regulations by Improving methods
for financial planning and capital improvement planning.
• To provide assistance to the City Manager In the preparation and administration of the City's
operating and capital budgets.
• To update, on an annual basis, the costs of all services provided by the City and to compare and
evaluate the service cost with the service revenue.
• To maintain the financial records, ensure compliance with economic development commitments,
and allocate funds in accordance with the applicable agreements for the City's various Tax
Increment Financing Districts.
• To administer the City's debt financing function with the goal of maintaining the AAA rating from
Fitch Ratings and Aaa rating from Moody's Investors Service.
• To receive the Distinguished Budget Presentation Award for the 2013 Operating Budget.
• To develop, implement and administer the City's procurement functions, including competitive bid
processes and utilization of cooperative purchasing and reverse auction alternatives.
• To receive the Certificate of Achievement for Excellence in Financial Reporting for the City's CAFR.
To safe -keep and invest City monies in a manner consistent with the Ohio Revised Code and the
City's investment policy. To maintain accountability for the City's capital assets.
PERSONNEL DATA
2014
2015
POSITION TITLE
CURRENT NUMBER
ADOPTED
Director of Finance
1
1
Deputy Director of Finance
1
1
Chief Accountant
1
1
Budget Manager
1
1
Financial Analyst
1
1
Payroll Specialist
1
1
Accounting Specialist
3
3
Procurement Assistant (1)
1
1
Administrative Assistant (2)
1
1
TOTAL
11
11
PART - TIME /SEASONAL STAFF
Accountant
1
1
TOTAL
1
1
NOTES AND ADJUSTMENTS:
(1) Due to a retirement, this position is currently vacant and is being re- evaluated by the Director of
Finance.
(2) All administrative staff positions are being reviewed by an outside human resources firm to
determine if the City's pay ranges are comparable to the market.
Finance 3 -25 12/08/14
2015 OPERATING BUDGET - CITY OF DUBLIN, OHIO
General Fund
Finance Director
Finance 2013 2014 2014
Actual Budget Revised Budget
2014 2015
Estimate Budget
101 -1210
Personal Services
2110
SaladesfWages
348,874
864,700
858,075
850,000
942,065
2111
Overtime Wages
1,698
3,000
3,350
3,500
3,500
2113
Short Term Disability
4,668
0
6,275
6,300
0
2120
Employee Benefits
112,174
267,570
267,570
267,000
3 60,695
467,414 1,135.270 1,135,270 1,126,800 1,306,260
Other Expenses
2201
Conference /Mileage
3,472
12,000
12,400
6,000
12,000
2340
Accounting /Auditing San
550
1,200
1,200
1,200
1,200
2349
Professional Services
2,750
38,000
38,000
33,000
42,000
2370
Advertising
0
75
75
0
0
2380
Printing & Reproductions
1,621
3,000
3,000
3,000
6,000
2390
Misc Contractual Service
0
63,000
63,000
70,000
65,900
2391
Memberships /Subscriptir
220
2,700
2,700
2,000
2,700
2410
Office Supplies
604
6,000
5,590
6,000
5,000
9,217 125,975 125,965 121.200 134,800
Capital Outlay
2520 Equipment & Furniture 5,948 0 410 500 0
5,948 0 410 500 0
TOTALS $482,579 $1,261,245 $1,261,645 $1,248,500 $1441,060
3 -26
2015 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Finance /Office of the Director
BUDGET SUMMARY
101 -1210
• Account 2110 provides funding for the staffing reflected under Personnel Data.
• Account 2340 provides funding for the Government Finance Officers Association (GFOA) budget
award application and Comprehensive Annual Financial Report (CAFR) filing fees.
• Account 2349 provides funding for the use of an investment advisor for most of the City's
portfolio.
• Account 2380 provides funding for the printing of the City's Annual Operating Budget, Five Year
Capital Improvements Budget, the cost study document, and the CAFR. The number of hard copy
documents produced will be fewer due to an increase in CD Rom versions, as well as availability of
posting documents on the City's web site.
• Account 2390 funds continuing consultation for the annual update of the cost of services study
and upgrades to the software used to complete the study. It also provides funding for custodial
fees related to investment accounts, other banking fees, and fees associated with the City's
purchasing card program.
• Account 2410 provides funding for blank check stock and forms such as employee leave request
forms and W -2s.
Finance 3 -27 12/08/14
2015 OPERATING BUDGET - CITY OF DUBLIN, OHIO
General Fund
Finance Director
Procurement 2013 2014 2014 2014 2015
Actual Budget Revised Budget Estimate Budget
101 -1211
Personal Services
2110 Salaries/Wages
48,096
50,025
50,025
15,000
0
2111 Overtime Wages
394
500
500
0
0
2120 Employee Benefits
24,118
24,530
24,530
6,100
0
18,040
72,608
75,055
75,055
21,100
0
Other Expenses
2201
Conference/Mlleage
0
500
500
0
500
2320
Communications
16,500
30,000
32,600
30,000
30,000
2330
Rents /Leases
36,987
12,190
18,040
18,000
16,400
2351
Maint. of Equipment
0
1,000
1,000
0
1,000
2370
Advertising
2,834
3,000
4,050
4.000
4,075
2390
Misc Contractual Service
29,132
25,000
32,046
25,000
25,000
2391
Memberships /Subscriptic
590
700
700
700
700
2410
Office Supplies
30,246
27,000
27,015
27,000
27,000
2420
Operating Supplies
538
800
800
600
800
2429
Coffee /Misc. Supplies
16,662
16,000
16,000
16,000
20,000
133,489
116,190
132,751
121,300
12 5, 475
TOTALS
$206,097
$191,245
$207,806
$142,400
$125,475
3 -28
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Finance / Procurement
101 -1211
• Account 2320 reflects postage expenses for City Hall.
• Account 2330 includes funding for rental of the City Hall postage machine and water coolers.
• Account 2370 provides funding for bid notices /legal advertisements for public improvement and
construction projects; greater use of the City's website as well as use of alternative advertising
venues have reduced this cost.
• Account 2390 provides funding for the fees related to fixed assets sold on GovDeals, an online
auction provider.
• Account 2410 provides funding for letterhead stationery/envelopes, business cards, note cards,
and folders for citywide usage.
• Account 2429 provides funding for coffee and related supplies to make coffee available to staff
and visitors during meetings at City buildings.
Finance 3-29 12/08/14
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1
City of Dublin
3 -30
2015 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Finance / Transfers / Advances
STATEMENT OF FUNCTIONS
The General Fund is the general operating fund of the City; money can be transferred from the
General Fund to any other fund with approval of City Council. A transfer is the permanent
movement of money from one fund to another.
Operating transfers are made to the Street Maintenance and Repair Fund, the Recreation Fund, the
Safety Fund, the Cemetery Fund and the Swimming Pool Fund to supplement revenues directly
credited to those funds. Funds are transferred when their fund balance drops below the average
monthly expenditures anticipated.
Transfers to the Capital Improvements Tax Fund and other capital project funds are based on
projects identified in the City's Five -year Capital Improvements Program (CIP). To the extent that
cash reserves become available in the General Fund, additional capital projects are programmed In
the CIP.
An advance is a temporary movement of money from one fund to another. The City has utilized
advances, for the most part, to provide initial funding for capital projects associated with the tax
increment financing (TIF) districts.
Transfers /Advances 3 -31 12/08/14
2015 OPERATING BUDGET - CITY OF DUBLIN, OHIO
General Fund
Finance
(1) Advances are not required to be appropriated, they are reflected for cash Flow purposes
3 -32
2013
2014
2014
2014
2015
Transfers/Advances
Actual
Budget
Revised Budget
Estimate
Budget
101 -1217
Transfers
2710
Street Maintenance Fund
$1,450,000
$1,900,000
$1,900,000
$1,900,000
$2,100,000
2711
Recreation Fund
3,400,000
3,500,000
3,500,000
3,000,000
3,500,000
2712
Safety Fund
9,500,000
10,000,000
10,000,000
9,500,000
11,000,000
2714
General Bond Retirement Fund
0
0
0
0
0
2715
Capital Improvements Tax Fund
0
0
0
0
0
2718
Swimming Pool Fund
225,000
300,000
300,000
300,000
350,000
2720
Cemetery Fund
135,000
150,000
150,000
150,000
150,000
101 -1218
Advances (1)
2739
Parkland Acquisrdon Fund
0
0
0
0
0
2741
Wcemer- Temple TIF
217,250
0
0
240,000
235,250
2744
Upper Metro Place TIF
3,055,000
0
0
0
0
2745
Bridge Street District
5,600,000
0
0
9,805,000
200,000
2746
Emerald Parkway
2,500,000
0
0
0
0
2748
Houchard TIF
0
0
0
0
1,950,000
2749
Tuller Flats TIF
0
0
0
0
1,500,000
TOTALS
$26,082,250
$15,850,000
$15,850,000
$24,895,000
$20,985,250
(1) Advances are not required to be appropriated, they are reflected for cash Flow purposes
3 -32
2015 OPERATI14G BUDGET - CITY OF DUBLIN, OHIO
Finance / Miscellaneous Accounts
These are miscellaneous accounts within the General Fund which are not directly related to the
operational costs of a specific function. The functional "supervision" of these accounts is provided
by the Department of Finance.
The cost of the City's annual audit has been reflected in the Miscellaneous Accounts due to its
citywide nature.
Misc Accts 3 -33 12/08/14
2015 OPERATING BUDGET - CITY OF DUBLIN, OHIO
General Fund
Finance Director
Miscellaneous 2013
Actual
2014 2014 2014 2015
Budget Revised Budget Estimate Budget
101 -1219
Other Expenses
2301
County Auditor Deductior
5,317
16,000
16,000
4,200
7,000
2340
Accounting /Auditing Sam
53,929
60,400
61,052
60,400
60,400
2398
Real Estate Taxes
92,493
148,000
148,000
148,000
255,000
2910
Refunds
945
0
0
0
0
2309
Health Services
279,087
299,700
299,700
299,700
3 5 6, 000
431,771
524,100
524,752
512,300
678,400
TOTALS
$431,771
$524,100
$524,752
$512,300
$678,400
4W:�!
2015 OPERATING BUDGET - CITY OF DUBLIN, OHIO
BUDGET SUMMARY
Finance/ Miscellaneous Accounts
101 -1219
• Account 2301 provides funding for County Auditor deductions, election expenses and
expenses related to advertising and collecting delinquencies. These fees are deducted from
the City's property tax settlements.
• Account 2340 provides funding for the City's annual audit.
• Account 2398 funds real estate taxes for properties owned by the City that are not tax -
exempt based on usage, or for which property tax exemption is pending. The amount
budgeted varies widely each year based on properties acquired.
• Account 2309 provides funding for the City's contract with the Franklin County Board of
Health and mosquito control.
Misc Accts 3 -35 12/08/14
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1
City of Dublin
3 -36
2015 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Finance / Taxation
STATEMENT OF FUNCTIONS
Taxation is responsible for the collection of all tax revenues including hotel /motel tax, audits, delinquency
collections, compliance projects, refunds, coordination of hotel /motel tax grants, and other duties as
assigned. The City of Dublin continues to grow and, as a mandatory filing community, the City is always
striving to reduce the number of forms printed to become "greener" and to use more innovative means for
tax filings to achieve a higher level of distinction in Central Ohio. Preliminary and final audits are
conducted to insure that all tax obligations have been fulfilled. The Director of Taxation works closely with
businesses to ensure proper and timely filing, paying and processing of all tax forms.
OBJECTIVES AND ACTIVITIES
• To operate an efficient, organized and cooperative tax office.
• To reduce the number of withholding forms printed by sending a letter with a Personal URL to
each non - payroll service withholder to allow them to access their own forms and to print them as
needed (reduction in cost of printing and postage).
• Work with City of Columbus to develop a uniform method to allow payroll service providers to file
using ACH Credit.
• To accept payments via crediit/debit cards and electronic checks through a third party provider at
no cost to the City (increase customer service and reduce delinquencies).
• To allow all Dublin residents to file electronically to reduce amount of paper received.
• To allow tax practitioners to file clients' returns and pay any tax due electronically.
• To maintain prompt processing time frames on all returns and refunds.
• To review withholding frequencies on all accounts and make necessary adjustments.
• To closely monitor progress of collection efforts through formally established delinquency
procedures.
• To monitor income tax legislation and update income tax ordinance as necessary.
• To accept payments processed through the Ohio Business Gateway and the Online Tax Tool and
to accept W -2's via magnetic: tape or diskette.
• To implement electronic filing and electronic funds transfer for withholding accounts.
• To provide assistance in the administration of tax Increment financing and economic development
agreements.
• To scan all tax documents to enable records to be accessed quickly and efficiently at each work-
station and to cross -train Taxation staff.
PERSONNEL DATA
2014
2015
POSITION TITLE
CURRENT NUMBER
ADOPTED
Director, Taxation
1
1
Assistant Director of Taxation
0
1
Accounting Specialist
3
2
Accounting Assistant (1)
0
1
Staff Assistant (1)
1
0
Office Assistant I (2) (3)
1
1
TOTAL
6
6
PART - TIME /SEASONAL STAFF
Office Assistant II (1)
1
0
Office Assistant I (1)
1
0
Accounting Assistant
0
2
TOTAL
2
2
NOTES AND ADJUSTMENTS:
(1) These administrative positions are reclassified to Accounting Assistant positions.
2 All administrative staff positions are being reviewed by an outside human resources firm to determine
if the City's pay ranges are comparable to the market.
(3) The funding for this position is split sixty percent (60 %) to this budget and forty percent (40%) to the
City Manager's Orrice budget to assist with covering front desk duties.
Fin/ Taxation 3 -37 12/08/14
2015 OPERATING BUDGET - CITY OF DUBLIN, OHIO
General Fund
Finance Director
Taxation
2013 2014 2014 2014 2015
Actual Budget Revised Budget Estimate Budget
101 -1230
Personal Services
2110
Salaries[Wages
383,388
406,420
406,920
400,000
466,900
2111
Overtime Wages
1,999
2,500
2,500
2,500
2,500
2113
Short Tenn Disability
6,430
0
0
0
0
2120
Employee Benefits
144,174
139,105
139,105
139,105
174,040
535,991 546,025 546,525 541,605 643,440
Other Expenses
2201
Conference /Mileage
2,302
4,700
4,700
4,000
4,700
2320
Communications
11,479
15,225
15,225
13,000
16,020
2330
Rents /Leases
0
0
0
0
0
2349
Professional Services
15,622
14,875
14,875
14,875
18,000
2351
Mainl. of Equipment
0
400
400
0
400
2390
Misc Contractual Service
51,123
50,360
63,718
50,610
50,580
2391
Memberships /Subscriptic
670
1,315
1,315
1,000
1,770
2410
Office Supplies
1,254
2,500
3,083
2,500
3,000
2414
Dublin Forms
9,285
9,970
9,970
9,500
10,000
2910
Refunds
2,510,000
2,294,250
2,294,250
2,294,250
2,550,000
2,601,935 2,393,595 2,407,536 2,389,735 2,654,470
Capital Outlay
2520 Equipment& Furniture 0 2,000 2,000 2,000 1,200
0 2,000 2,000 2,000 1,200
TOTALS $3,137,926 $2.943,620 $2,958,061 $2.933,340 $3,299,110
3 -38
2015 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Finance / Taxation
101 -1230
• Account 2110 provides funding for the staffing reflected in the Personnel Data.
• Account 2320 provides funding for costs related to the distribution of tax forms (i.e. postage, labels).
• Account 2349 provides funding for the online tax tool (including withholding) and electronic filing for
troth Individuals and tax practitioners as well as the cost for the State of Ohio tape which is used to
ensure compliance.
• Account 2390 includes funding to utilize a collection agency for collection of delinquent accounts.
• Account 2414 funds letters with Personal URLs that are sentto filers to direct them to their own site via
the online tax tool to reduce the number of paper returns received; thus reducing the manpower
necessary to ensure the returns are truly "Dublin" returns. Non - payroll service provider withholding
accounts will receive a letter with a Personal URL instead of a booklet that will allow them to print forms
with their Dublin identification as needed and will identify them as "active" accounts thereby reducing
the City's accepting dollars for accounts with Dublin mailing address but not physically located in Dublin.
• Account 2910 provides funding for income tax refunds. The budget reflects a calculation based on
3.0% of total collections.
Fin/ Taxation 3 -39 12/08/14
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1
City of Dublin
3 -40
2015 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Public Service / Office of the Director
STATEMENT OF FUNCTIONS
The Department of Public Service provides direction and oversight to Street & Utilities
Operations, Parks & Open Space and Engineering.
• To provide leadership and direction to the staff within Street & Utilities Operations, Parks
& Open Space and Engineering including setting of departmental goals, clear customer
service standards and accountability for achieving these goals and standards.
• To develop and manage the Citywide infrastructure assets, maintenance of those assets,
and manage the day -to -day service delivery.
• To manage all departmental functions and to develop and recommend policies,
procedures and program improvements.
• To ensure the City's goals and strategic objectives are reached in each of the functional
areas in an efficient, effective and responsive manner.
• To provide appropriate learning and development opportunities to employees and
employee teams.
• To provide citywide special project support as needed.
PERSONNEL DATA
2014
2015
POSITION TITLE
CURRENT NUMBER
ADOPTED
Director, Public Service
1
1
Infrastructure Asset Manager Engineer (1)
1
1
Land Acquisition & Utilities Manager (1)
1
1
Operations Administrator (2)
0
1
Engineering Project Inspector (3)
0
1
Administrative Specialist (4)
1
1
Contract and Procurement Coordinator (5)
0
1
TOTAL
4
2
PART - TIME /SEASONAL STAFF
Intern
1
1
TOTAL
1
1
NOTES AND ADJUSTMENTS
(1) Ordinance 46 -14 approved by City Council on June 23, 2014 authorized the reclassification
and transfer of funding for these positions.
(2) This position was previously allocated between the Solid Waste Management Work Unit and
the Street & Utilities Operations 'Work Unit and has been reassigned to the Public Service
Department Office of the Director.
(3) This position was previously allocated to the Engineering Work Unit and is being reassigned
to the Public service Department Office of the Director to assist with Asset Management.
(4) All administrative staff positions are being reviewed by an outside human resources firm to
determine if the City's pay ranges are comparable to the market.
(5) This position was previously allocated to the Engineering Work Unit as a Staff Assistant.
The position is reclassified to a Contract and Procurement Coordinator to reflect the level of job
tasks assigned.
Public Service 3 -41 12/08/14
2015 OPERATING BUDGET - CITf OF DUBLIN, OHIO
General Fund
Public Service
Office of the Director
2013
2014
2014
2014
2015
573,340
Actual
Budget
Revised Budget
Estimate
Budget
1,000
2,000
2112
Other Wages
0
:5,000
101 -1310
0
8,195
2120
Employee Benefits
0
Personal Services
2110
Salaries/Wages
0
189,560
189,560
189,560
573,340
2111
Overtime Wages
0
1,000
1,000
1,000
2,000
2112
Other Wages
0
:5,000
5,000
0
8,195
2120
Employee Benefits
0
60,420
60,420
60,420
191,125
2140
Uniforms & Clothing
0
0
0
0
1,125
0 255,980 255,980 250,980 775,785
Other Expenses
2201
Conference /Mileage
0
3,750
3,750
2,000
11,230
2211
Meeting Expenses
0
1,000
1,000
750
1,000
2320
Communications
0
200
200
200
200
2349
Professional Services
0
'5,000
5,000
1,000
5,000
2380
Printing & Reproductions
0
0
0
0
0
2390
Misc Contractual Service
0
0
0
0
40,000
2391
Memberships /Subscripti<
0
1,500
1,500
750
2,300
2410
Office Supplies
0
1,500
1,500
750
2,500
2420
Operating Supplies
0
1,500
1,500
500
2,000
0 14,450 14,450 5,950 64,230
Capital Outlay
2520 Equipment & Furniture 0 0 0 0 2,000
0 0 0 0 2,000
TOTALS $0 $270,430 $270,430 $256,930 $842,015
3-42
2015 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Public Service / Office of the Director
FMa 1 * *qu1LLV3',B
101 -1310
• Account 2110 provides funding 1" 'or staffing reflected in the Personnel Data.
• Account 2111 provides overtime funding to support staff for evening /weekend meetings or
special events.
• Account 2112 provides one intern position to support the Office of the Director.
• Account 2390 provides funding for Integrated Business Solutions (IBS - NAPA) which is the
City's parts provider and assists with inventory and warranties. Currently, Fleet has a three
year contract with IBS that provides for a NAPA employee to be on -site during regular
business hours in the City's garage. The funding in this account provides for an additional
NAPA employee to facilitate supplies for the rest of the Service Center and track inventory of
equipment.
• Account 2391 provides funding f'or professional memberships.
• Account 2520 provides funding f'or miscellaneous office furniture.
Public Service 3 -43 12/08/14
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1
City of Dublin
3 -44
2015 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Public Service / Solid Waste Management
The City of Dublin seeks recognitiion in the field of local government as being environmentally
sensitive. To this end the City will provide a comprehensive solid waste management program. This
program will provide services to Dublin residents with an emphasis on reduction, reuse, recycling,
and beautification. This program will ensure the City's compliance with all solid waste management
rules and regulations. All related services will be performed with the emphasis on providing the
highest level of customer satisfaction.
OBJECTIVES AND ACTIVITIES
• To deliver one of the highest quality curbside chipper /leaf pickup service in the central Ohio
area.
• To continue to ensure our contracted refuse services are of the highest quality.
• To maintain good customer relations by providing quality service pickup.
• To keep storm systems free of leaf debris.
• To keep the City's right -of -way free of unsightly and unsafe vegetative debris piles.
• To perform chipper /leaf pickups in an economical efficient manner.
• To continue to inform and educate the public on the City's solid waste programs.
• To continue to increase the diversion rate from landfills by encouraging both business and
residential recycling.
PERSONNEL DATA 2014 2015
POSITION TITLE CURRENT NUMBER ADOPTED
Operations Administrator (1)
Maintenance Crew Supervisor (2)
Maintenance Worker
Office Assistant II (3)
TOTAL
STAFF
Seasonal Maintenance Worker
TOTAL
NOTES AND ADJUSTMENTS:
The Director of Street & Utilities Operations position is allocated twenty-five percent (25 %) to this
budget, and a Maintenance Crew Supervisor is funded fifty percent (50 %) from this budget.
(1) The Operations Administrator position is allocated to this budget and to the Street & Utilities
Operations Fund as a fifty percent (50 %) split.
(2) Ordinance 46 -14 approved by City Council on June 23, 2014 authorized the reclassification and
transfer of funding for this position.
(3) All administrative staff positions are being reviewed by an outside human resources firm to
determine if the City's pay ranges are comparable to the market.
Solid Waste Mgmt 3-45 12/08/14
2015 OPERATING BUDGET - CITY OF DUBLIN, OHIO
General Fund
Public Service
Solid Waste Management 2013 2014 2014 2014 2015
Actual Budget Revised Budget Estimate Budget
101 -1311
Personal Services
2110
Salaries/Wages
374,377
400,790
400,790
400,790
391,845
2111
Overtime Wages
33,211
34,250
34,250
34,250
35,000
2112
Other Wages
25,363
63.650
63.650
30,000
56,800
2113
Short Tenn Disability
9,520
0
0
0
0
2120
Employee Benefits
170,608
167,425
167,528
162,000
203.180
2140
Uniforms & Clothing
5,726
5,200
5,200
5,200
6,040
618,805 671,315 671,418 632,240 692,865
Other Expenses
2201
Conferences /Mileage
334
5,500
5,500
1,000
6,800
2320
Communications
0
0
0
0
100
2330
Rents /Leases
0
3,000
3,000
1,500
3,000
2349
Other Professional Sew
2,971
5,300
5,300
3,000
5,300
2351
Maint. of Equipment
3596
5,000
5.000
3,500
3,000
2380
Printing & Reproductions
0
300
300
200
300
2391
Memberships /Subscdptic
704
520
520
520
160
2410
Office Supplies
298
300
300
300
300
2420
Operating Supplies
2,448
2,650
2,713
1,500
3,560
2440
Small Tools & Minor Equ
352
2,000
2,000
1,000
4,120
2811
Refuse Collect. /Recyclln,
2,943,442
2,946,610
3,390,010
2,946,610
2,572,445
2813
Promotional Programs
450
1,900
1,900
750
1,000
2,954,595 2,973,060 3.416,543 2,959,880 2,600,085
Capital Outlay
2520 Equipment & Furniture 0 3,485 4,385 3,500 1,000
3,485 4,385 3,500 1,000
TOTALS $3,573,400 $3,647,880 $4,092,346 $3,595,620 $3,293,950
3416
2015 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Public Service / Solid Waste Management
BUDGET SUMMARY
101 -1311
• Account 2110 provides funding for the staffing reflected in the Personnel Data and the Notes
and Adjustments.
• Account 2201 provides funding for Commercial Driver's License (CDL) renewals, professional
development training, meal allowances, and the LTAP training.
• Account 2330 provides contingency funding for equipment rental that may be required in the
event of detrimental weather.
• Account 2349 provides funding for professional services to remove City facility hazardous
waste and street sweeper waste disposal.
• Account 2420 provides funding for operation supplies including waste hauler permits, paint,
nuts /bolts, plastic bags, and other consumable items.
• Account 2440 provides funding for hand tools, rakes for leaf collection, pitch forks, EZ reach
grippers, blowers, and other small tools.
• Account 2811 provides funding for the City's refuse /recycling contract with Rumpke. In
addition, this account provides funds for small facility recycling containers, dumpsters for
special events, recycling containers for events, and funds to repair or replace existing
residential program containers.
• Account 2813 provides funding for Earthweek and Household Hazardous Waste.
• Account 2520 provides funding for miscellaneous office furniture.
Solid Waste Mgmt 3 -47 12/08/14
2015 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Public Service / Solid Waste Management
Performance Measures:
Tons of Recyclable Material Collected oer Household
Tons of Refuse Collected Per Household
Tons of Recycling Material and Refuse Collected per Household
------- - -
1------------------- - - - - -- __ ICMA {PM
050 0.87 Mean 2013
0.82 Refuse
ORO
0.70
Ob0
050
0.3
0.40
030
020
010
2009 2010 2011 2012 2013 5Yeai Ave.
■ Recycling
■ Refuse
ICMA -CPM
— Mean 2013
Recycling
The Street and Utilities Operations Work Unit uses both measurements above (tons of refuse and
tons of recycling collected per household) to calculate an average rate of tons collected per solid
waste customer in Dublin. The recycling rate per account remains fairly constant over the five -year
span at around 0.39 tons /account, which is higher than the mean average of the 2013 ICMA-Center
for Performance Measures of 0.23. The refuse rate has declined since 2010 to 0.79 in 2013 which is
below the average 2012 ICMA -CPM of 0.92 tons per account. In other words, the City of Dublin
produces less waste per household then the average ICMA Member community and recycles more.
Solid Waste Mgmt 3-48 12/08/14
2015 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Public Service / Solid Waste Management
Performance Measures:
City Diversion Rate (% per Year)
City Diversion Rate (% per Year)
49%
4996
48%
48%
47%
47%
q6 46%
46%
45%
45%
45:%
2009 2010 2011
2012 2013
4r `:
5 Year Ave.
Goal To Increase and maintain the City of Dublin's diversion rate above 50% annually
The City of Dublin measures diversion rate as the amount of waste directed away from the landfill
through reuse, recycling and yard waste, which includes leaf and chipper materials. There are
economic, environmental and social benefits to increasing the City's diversion and recycling rates
including the savings from not just the value of the recycled goods but the savings from reducing the
tipping fees of the tonnage entering the landfill.
Solid Waste Mgmt 3 -49 12/08/14
2015 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Public Service / Solid Waste Management
Performance Measures:
Percent of Citizens Rating Yard Waste, Leaf Collection, Recycling Collection and Chipper Service as
Good or Excellent.
(Dublin Citizen Satisfaction Survey)
94%
9, 93.
93%
92%
91%
9[
A 1%
90%
M9 6
88%
2010 2011
2012 2013
•Yard Waste ■Recycling ■Refuse
Residents value the aesthetic qualities of Dublin and appreciate services such as yard waste, recycling
and refuse collection. The quality of services offered along with the commitment of City staff to
provide excellent follow -up to Dublin residents has attributed to the high satisfaction rates shown
above for solid waste services. All responses over the past four years have been above 90 %, in other
words, 9 out of 10 residents find that the City's yard waste, recycling and refuse programs to be good
or excellent.
Solid Waste Mgmt 3 -50 12/08/14
2015 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Public Service / Engineering
STATEMENT OF FUNCTIONS
Engineering provides services such as design review, pavement management, operation and maintenance
of traffic signals, street lights, the outdoor warning system, school zone flashers, traffic sign and pavement
marking maintenance, surveying„ construction inspection, design, operation and maintenance of water
distribution, storm and sanitary sewers, flood plain, retention and detention basins, management of capital
improvement projects and consultation on proposed projects to various City departments. The City
Engineer is responsible for ensuring engineering standards and guidelines are followed for all work in the
public rights -of -way and easements. This function reviews the engineering aspects of all development
projects and provides significant support to Street and Utilities Operations, and Parks and Open Space
regarding the maintenance of City infrastructure. The City Engineer provides advice and information to
City Council, the Planning and Zoning Commission, and task forces when convened for special
initiatives /projects.
OBJECTIVES AND ACTNMIE:
• To maintain City infrastructure by establishing maintenance programs for sanitary and storm
sewers, water lines, manholes, streets, curb and gutters, sidewalks, shared-use paths, traffic
signals, signage, pavement markings, flood plain and ponds.
• To manage timely completion of assigned City capital improvement projects.
• To ensure comprehensive, timely review of engineering plans and reports for capital improvement
projects, subdivisions andl development related projects.
• To coordinate with other governmental agencies In regards to pursuing federal and state grants,
storm and sanitary sewer, water distribution and other applicable issues.
• To manage the comprehensive stormwater maintenance and improvement program.
PERSONNEL DATA
2014
2015
POSITION TITLE
CURRENT NUMBER
ADOPTED
Director, Engineering
1
1
Engineering Manager
3
2
Senior Civil Engineer
0
3
Civil Engineer II
7
6
Engineering Assistant
1
1
Electrical Worker
4
4
Engineering Project Coordinator
2
2
Engineering Project Inspector(1)
6
4
Administrative Assistant (3)
1
1
Office Assistant II (2) (3)
1
2
Staff Assistant (2)
1
0
TOTAL
27
26
PART - TIME /SEASONAL STA
Interns
0
2
TOTAL
0
2
NOTES AND ADJUSTMENTS
One Engineer's time is allocated thirty percent (30 %) to this budget, twenty percent (20%) to the Water Fund (610)
budget, and fifty percent (50 %) to the Sewer Fund (620) budget.
(1) One Inspector position is being reassigned from Engineering to Public Service, Office of the Director to assist
with asset management, and one Inspector position is being reallocated as a Civil Engineer II position.
(2) The Engineering Staff Assistant position Is being transferred to Public Service and will provide department -wide
management of bid contracts and prevailing wages. The Street & Utilities Operations Office Assistant II position is
being transferred to Engineering to increase their clerical assistance.
(3) All administrative staff positions are being reviewed by an outside human resources firm to determine if the
City's pay ranges are comparable to the market.
Engineering 3 -51 12/08/14
2015 OPERATING BUDGET - CITY OF DUBLIN, OHIO
General Fund
Public Service
Engineering 2013 2014 2014 2014 2015
Actual Budget Revised Budget Estimate Budget
101 -1330
Personal Services
2110
Salaries/Wages
1.,754,618
1,827,775
1,827,875
1,827,775
1,824,040
2111
Overtime Wages
67,294
45,000
65,100
65,000
68,000
2112
Other Wages
0
0
0
0
17,000
2113
Short Term Disability
9,191
0
0
0
0
2120
Employee Benefits
666,255
654,060
662,560
662,500
754,200
2140
Uniforms & Clothing
4,228
5,000
6,345
6,345
6,490
2,501,586 2,531,835 2,561,880 2,561,620 2,669,730
Other Expenses
2201
Conferences /Mileage
19,667
25,000
27,672
20,000
26,500
2211
Meeting Expenses
1,149
2,000
2,000
1,500
2,000
2320
Communications
727
2,000
2,000
2,000
2,000
2330
Rents /Leases
0
0
0
0
0
2346
Eng. Inspection
91.142
50,000
50,000
50,000
65,000
2348
Plan Review
1,950
5,000
5,000
2,000
5,000
2349
Other Professional Sery
272,683
129,500
161,790
161,790
274,500
2351
Maint. of Equipment
0
0
0
0
0
2380
Printing and Reproductio
2,333
3,000
3,000
3,000
3,000
2391
Memberships /Subscriptir
5,760
6,000
6,000
6,000
6,240
2410
Office Supplies
3,982
7,000
7,000
6,000
7,000
2420
Operating Supplies
4,987
14,000
14,000
14,000
15,000
2910
Refunds
390
0
0
0
0
404,770
243,500
278,462
266,290
406,240
Capital outlay
2520
Equipment & Furniture
5,960
1,500
1
1,500
3,600
5,960
1,500
1,500
1,500
3,600
TOTALS
$2,912,316
$2,776,835
$2,841,842
$2,829,410
$3,079,570
3 -52
2015 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Public Service / Engineering
BUDGEISUMMARY
101 -1330
• Account 2110 provides funding for staffing reflected in the Personnel Data.
• Account 2112 provides funding for part-time (Intern) staff.
• Account 2140 provides funding for safety vests, fire retardant pants and shirts, boats, rain gear and
safety glasses.
• Account 2201 provides funding for staff development training, webinars, and local conferences.
• Account 2211 includes funding i for group meetings sponsored by the City. Funding is included for food,
beverages, and associated supplies.
• Account 2346 provides funding for inspection of construction materials by the City of Columbus, contract
geo- technical testing services and contract inspection services.
• Account 2348 provides funding for consultant and specialized plan review.
• Account 2349 provides funding for consulting services, including surveying, bridge load ratings and
inspections mandated by the Ohio Department of Transportation and the Federal Highway
Administration, the National Pollution Discharge Elimination System (NPDES) permit fee and required
public education and outreach„ and professional services associated with floodplain permit review, and
stormwater inspection services.
• Account 2380 provides funding for printing contract documents and plans related to the City's capital
improvement projects, and toner for various printers.
• Account 2391 provides funding for memberships including APWA, and engineering license renewals.
• Account 2420 provides funding for supplies for the Inspectors including spray paint, soil probes, tapes,
lathes, etc. This account also provides funding for the rain barrel and compost bin programs.
• Account 2520 provides funding for office equipment and furniture.
Engineering 3-53 12/08/14
2015 OPERATING BUDGET - CITY OF DUBLIN, OHIO
General Fund
Public Service
Miscellaneous 2013 2014 2014 2014 2015
Actual Budget Revised Budget Estimate Budget
101 -1339
Other Expenses
2310 Utilities 169,475
218,500
274,385
274,385
225,000
2430 Repair & Maintenance 88,646
125,000
145,635
100,000
125,000
258,121
343,500
420,020
374,385
350,000
TOTALS $258,121 $343,500 $420,020 $374,385 $350,000
334
2015 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Public Service /Engineer Miscellaneous
BUDGET SUMMARY
101 -1339
• Account 2310 provides funding for electrical service to the City's streetlights and
outdoor early warning siren system.
• Account 2430 provides funding to purchase parts and supplies for the City's
streetlights and outdoor early warning siren system.
Pub Sery - Misc Engineer 3 -55 12/08/14
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1
City of Dublin
3 -56
2015 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Public: Service / Parks and Open Space
STATEMENT OF FUNCTIONS
The City of Dublin takes pride In providing its residents and visitors the highest quality public parks
to pursue their active and passive outdoor needs. Parks strives to be both environmentally and
economically sound in its management of public areas including parks, gateways and rights -of -way.
OBJECTIVES AND ACTNITIE:
The Division of Parks and Open Space, in partnership with the community,
will plan, develop,
and maintain a distinctive, diverse, and readily accessible park system
and will lead efforts to
enhance and preserve the natural environment.
PERSONNEL DATA 2014
2015
POSITION TITIL CURRENT NUMBER
ADOPTED
Director, Parks and Open Space 1
1
Parks Administrator 1
1
Landscape Architect 1
1
Contract Specialist 1
1
Operations Specialist 1
1
Nature Education Coordinator 1
1
City Horticulturist 1
1
City Forester 1
1
Maintenance Crew Supervisor 6
6
Maintenance Worker 20
20
Assistant Forester 5
5
Assistant Horticulturist 6
6
Administrative Assistant (1) 1
1
Office Assistant II (1) 1
1
Public Art Conservation /Contract Specialist (2) 1
0
TOTAL 48
47
PART - TIME /SEASONAL STA
Intern 1
0
Seasonal Maintenance Worker (3) 44
45
TOTAL 45
45
NOTES AND AD3USTMENTS
(1) All administrative staff positions are being reviewed by an outside human resources firm to
determine if the City's pay ranges are comparable to the market.
(2) The Public Art Conservation /Contract Specialist position is now reflected in the Hotel /Motel Tax
Fund. For 2014, the position is funded 50% from the Parks & Open Space
Fund and 50% from the
Hotel /Motel Tax Fund. For 2015, the position Is funded 25% from the Parks & Open Space Fund
and 75% from the Hotel /Motel Tax Fund.
(3) The Work Unit requested a seasonal maintenance worker (forestry worker) position in lieu of
an intern position.
Parks 3 -57 12/08/14
2015 OPERATING BUDGET - CITY OF DUBLIN, OHIO
General Fund
Public Service
Parks and Open Space
101 -1620
Personal Services
2013 2014
Actual Budget
2014 2014
Revised Budget Estimate
2015
Budget
2110
SeladesANages
2,693,433
2,957,570
2,896,720
2,807,570
2,974,580
2111
Overtime Wages
134,747
110,000
170,000
150,000
125,000
2112
Other Wages
487,941
581.000
581,000
581,000
620,000
2113
Short Term Disability
11,345
0
850
0
0
2120
Employee Benefits
1,247,581
1,241,055
1,279,341
1,279,340
1,463,780
2140
Uniforms & Clothing
50,800
62,380
68,981
62,380
62,860
4,625,847 4,952,005 4,996,892 4,880,290 5,246,200
Other Expenses
2201
Conferences/Mileage
22,494
31,525
31,965
25,000
32,185
2310
Utilities
252,611
239,100
265,701
239,100
275,000
2320
Communications
424
1,100
1,929
800
1,100
2330
Rents /Leases
4,246
5,200
7,587
5,000
3,500
2351
Maim. of Equipment
0
0
0
0
0
2390
Misc Contractual Service
1,158,257
1,342,845
1,516,766
1,200,000
1,335,260
2391
MembershipslSubscriptic
8,287
10,660
10,730
9,000
9,895
2410
Office Supplies
5,429
8,000
11,109
6,500
8,000
2420
Operating Supplies
38,980
66,275
86,639
60,000
65,000
2421
Reforestation
115,570
0
57,168
57,000
0
2428
Special Events
0
0
0
0
0
2432
Park Maintenance
217,392
304,560
349,147
260,000
324,860
2433
Equipment Maintenance
90,316
141,200
148,851
100,000
140,000
2440
Small Tools & Minor Equ
15,558
24,650
24,900
18,000
25,945
2812
Special ProjectslProgran
2,448
9,850
9,850
7,000
18,000
1,932,012 2,184,965 2,522,342 1,987,400 2,238,745
Capital Outlay
2510 Land & Land Improveme 85,255 266,000 263,479 120,000 241,500
2520 Equipment & Furniture 29,330 55,470 66,590 50,000 23,450
114,585 321,470 350,069 170,000 264,950
TOTALS $6,672,444 $7,456,440 $7,869,303 $7,037,690 $7,749,895
3-58
2015 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Public: Service / Parks and Open Space
101 -1620
• Account 2110 provides funding for staffing reflected in the Personnel Data.
• Account 2112 includes funding for staffing seasonal Maintenance Workers reflected in the
Personnel Data and Notes and Adjustments.
• Account 2140 provides funding for uniforms for full -time and seasonal staff.
• Account 2201 Includes funding for training for full -time staff to support parks operations.
Included is education to provide recertification credits for professional certifications, as well as
pesticide applicator credits, and staff training and development.
• Account 2310 provides funding for electricity, natural gas and water and sewer charges for
services provided in the City's parks.
• Account 2330 provides funding for miscellaneous equipment rental.
• Account 2390 provides funding for contractual services for arborist work, rights -of -way
maintenance, mulching, plant replacement and additional funds for City buildings and high
visibility landscaped areas.
• Account 2391 provides funding for such memberships and renewals as commercial drivers'
license, pesticide license renewal, arborist license renewal, National Wildlife Society
membership, Landscape Architect license renewal, and reference materials.
• Account 2420 provides funding for supplies such as lumber and hardware, electric and plumbing
supplies, trash bags, irrigation system supplies, and greenhouse supplies.
• Account 2432 provides funding for sail amendments, sod, grass seed, mulch, fertilizer and
chemicals.
• Account 2433 provides funding for equipment maintenance and repair, including contingency
work associated with Ballantrae water play area, pond aerators, and irrigation systems.
• Account 2440 provides funding for small tools such drills, ladders, blades, pruners, drills,
wheelbarrows, pole saws, etc.
• Account 2510 includes funding for continued expansion of inground irrigation on athletic fields,
pond aerator replacement and new, containment netting, replacement and additional street
trees and park trees, shrubs and herbaceous.
• Account 2520 includes funding for additional picnic tables, benches and trash cans. Includes
funds replacement weedeaters and blowers, mulch bucket for dingo, shelving, cabinet and York
rake and five additional planters for Historic Dublin.
• Account 2812 provides funding Arbor Day, Earth Day Activities, Spooktacular, Nature Education
and Green Team plantings. Additionally includes funding for Legacy Tree Program and Legacy
Bench Program (new for 2015), Christmas tree and historical Dublin planter decorations.
Parks 3 -59 12/08/14
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1
City of Dublin
ICI 11
2015 OPEIRATING BUDGET - CITY OF DUBLIN, OHIO
Development / Economic Development
STATEMENT OF FUNCTION
Director of Development oversees Economic Development, Planning, Building Standards, and a team of
consultants. The 2015 budget provides for continued emphasis on the key components of the City's
economic development program in support of Council's goals, which include: business retention and
expansion; business attraction; business creation; workforce development; marketing and advocacy
(website, marketing, and communications to Dublin businesses); and managing the City's broadband
infrastructure. Significant changes in the 2015 budget include a new workforce training program,
increased international business programming and the implementation of a 100 -gig backbone fiber
project. Additionally, economic development efforts will continue to include active engagement with
Dublin -based businesses, various private and public organizations /agencies involved in local, regional
and state -wide economic development; the integration of local economic development objectives with
broader community planning policies and goals; pro - actively engage the development /real estate
community; maintain involvement with community organizations; administer City's incentive programs;
and serve as a local business liaison to assist with development issues.
OBJECTIVES AND ACTWME:
• Retain, grow, attract & create: industry- focused jobs to ensure financial security of the City.
• Continue to promote development of seven key business districts.
• Seek opportunities for Council to engage businesses in accordance with Council goals.
• Implement & leverage expertise of industry- specific advisory committees organized in 2014.
• Provide a business retention and expansion program that effectively and pro - actively communicates
to, engages with and involves Dublin businesses in the community & region.
• Expand the Dublin Entrepreneurial Center space, programming and partnerships.
• Continue implementation of the Battelle Study strategies to strengthen the 4 targeted industry
sectors.
• Continuously leverage the expertise and efforts of Columbus 2020 for business attraction and
leverage the talent of City st=aff to respond to leads.
• Effectively communicate with Dublin businesses and the education /training community to understand
access to, availability of and ineeds regarding a qualified workforce.
• Continually strengthen and improve relations with the commercial development and corporate real
estate community.
• Implement strategies to expand wider use of publicly -owned bandwidth.
• Assess and adjust organizational functions and processes in order to be development/re- development
friendly while promoting and upholding high - quality growth standards.
• Positively and cooperatively interact with other government agencies and entities.
PERSONNEL DATA
2014
2015
POSITION TITLE
CURRENT NUMBER
ADOPTED
Director of Development
1
1
Director of Economic Development
1
1
Economic Development Administrator
2
2
Administrative Specialist (1)
1
1
TOTAL
5
5
Economic Development Intern
TOTAL
1
1
NOTES AND ADJUSTMENTS:
(1) All Administrative Staff positions are being reviewed by an outside human resources firm to
determine if the City's pay ranges are comparable to the market.
DEV 3 -61 12/08/14
2015 OPERATING BUDGET - CITY OF DUBLIN, OHIO
General Fund
Development
Economic Development 2013 2014 2014 2014 2015
Actual Budget Revised Budget Estimate Budget
101 -1710
Personal Services
2110
Salaries/Wages
439,632
454,345
454,345
454,345
473,605
2111
Overtime Wages
1,595
2,500
2,500
2,500
2,500
2112
Other Wages
0
8,640
8,640
4,000
8,640
2120
Employee Benefits
125,509
115,980
115,980
126,000
134,735
566,736 581,465 581,465 586,845 619,480
Other Expenses
2201
Conference /Mileage
10,551
17,000
17,429
10,000
21,350
2210
Reimbursable Business Exp
2,078
2,500
2,500
1,500
2,500
2211
Meeting Expenses
32,043
41.000
41,200
35,000
47,000
2320
Communications
373
250
250
250
250
2330
Rents /Leases
220,996
221,000
221,000
221,000
286,000
2349
Professional Services
197,076
399,995
571,927
300,000
429,500
2370
Advertising
46,880
90,745
117,948
60,000
100,350
2380
Printing & Reproductions
7,404
7,500
9,875
7,500
10,100
2391
Memberships /Subscriptions
31,413
35,210
35,210
35,210
38,980
2410
Office Supplies
1,233
2,000
2,396
1,500
2,000
2822
Economic Development
436,759
627,100
751,100
600,000
764,100
2825
Economic Dev Incentives
3,836,724
3,945,825
3,975,825
3,200,000
3,225,015
4,823,530 5,390,125 5,746,660 4,471,960 4,927,145
Capital Outlay
2520 Equipment & Furniture 13,234 0 0 0 0
13,234 0 0 0 0
TOTALS $5,403,500 $5,971,590 $6,328,125 $5,058,805 $5,546,625
3 -62
2015 OPERATING BUDGET - CITY OF DUBLIN, OHIO
r7lITTAIMM M
Development / Economic Development
101 -1710
Account 2110 provides funding for staffing reflected in the Personnel Data.
Account 2201 includes travel /training and certification courses for staff and one international
mission with Columbus 2020.
• Account 2210 includes funds for business meeting expenses for luncheons with developers,
business leaders, prospective industries, etc.
• Account 2211 provides funding for group meetings sponsored by the City.
• Account 2330 provides funding for the City's contribution to office, conference and training
spaces at the Dublin Entrepreneurial Center. The increase in 2015 provides funding for the
DEC expansion area lease.
• Account 2349 includes funding for consultation related to economic development, continued
Wi -Fi and fiber expansions, telecommunications engineering and wireless consulting,
marketing and workforce development consulting. The increase in 2015 provides additional
funding for DEC management due to the expansion area lease.
Account 2370 includes funds for marketing and advertising focused on targeted industry
attraction efforts including print and web advertising.
• Account 2380 funds printed projects, site selection materials, business retention packets and
event invitations for economic development.
• Account 2391 provides funding for such memberships as with the Dublin Chamber of
Commerce, TiE Ohio, Mlid -Ohio Development Exchange, Columbus 2020, TechColumbus,
Xceligent, etc.
• Account 2822 includes funds to support economic development programs including regional
outreach, business appreciation, economic outlook, business attraction, retention and
expansion; along with regional and joint partnerships, including TechColumbus. This account
also includes expenses associated with DubLink operations, and maintenance and right -of -way
acquisition.
Account 2825 reflects funding for economic development incentives in accordance with
executed Economic Development Agreements.
Dev 3 -63 12/08/14
2015 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Development / Economic Development
1) Total Number of Jobs Retained through Economic Development Agreements
This measure shows that through the execution of Retention /Expansion Economic Development Agreements
(EDAs), the City is successful at retaining employers at risk of moving from Dublin. This does not include
companies renew leases without requesting incentives from the City to do so.
2) Total Number of Jobs Created through Economic Development Agreements
This measure shows that through the execution of Attraction EDAs, the City is successful at recruiting new
employers to Dublin.
Jabs New
Year EDAs Retained Jobs
2013
9
1,169
806
2012
5
711
299
2011
12
638
970
2010
7
917
249
2009
7
541
372
2008
10
902
440
2007
9
110
937
2006
11
1097
610
2005
11
804
1,756
2004
9
478
530
81 6,198 6,163
3) Ciq of Dublin 43017 Unem loyment Rate - Civilian Labor Form data
July 2014 4.2-K
July 2013 5.1%
A high rate of unemployment indicates limited employment opportunities in a labor market that is in a
situation of oversupply. A low rate of unemployment indicates a tight labor market, potential scarcity of
skilled labor, and future cost pressures from wage demands from workers. Ideally, 5.5% is an acceptable
percentage. Anything above 8% or below 5% is challenging.
4) Ci of Dublin Commercial Office Vacancy Rate
June 2014 13.2%
June 2013 14.9%
Vacancy Stabilization is considered 12.5 %. Dipping below 10% indicates the need for more office
product/new development, and rental rates typically begin to rise and get increasingly competitive. Getting
above 13% indicates it's a renter's market, and rates are typically competitive. Anything consistently about
17% requires deeper analysis to understand if there is a great overall issue driving the high rate (a spike
in new buildings added to inventory, aging buildings going empty, crime, unrealistic pricing, surrounding
infrastructure problems, recent change in building values or taxes, recent and proximate new inventory
competition, etc).
5) Annual Number of Retention Visits Conducted
FY 2013 378
FY 2012- 837
The goal is to have meaningful interactions with as many companies as possible annually. This is
accomplished through 1 -on -1 meetings, tours, conversations to discuss and solve issues, and recognitions.
The Economic Development Division's annual goal is 500 visits.
Dev 3 -64 12/08/14
2015 OPIERATING BUDGET - CITY OF DUBLIN, OHIO
Development / Building Standards
STATEMENT OF FUNCTION
Building Standards is under the administrative direction of the Director of Building Standards
(Chief Building Official) who reports to the Director of Development. The primary responsibility
of Building Standards is to ensure that all new construction, both commercial and residential,
complies with all applicable state, local, and national building codes.
OBJECTIVES AND A 1 :
• To ensure that all new construction complies with all applicable state, local, and national
building codes.
• To perform plan reviews on applications, perform inspections, issue permits and issue
certificates of occupancy.
• To provide direction and communicate with the design professional, contractors, builders,
homeowners, and the general public.
• To provide timely infoirmation regarding levels and types of construction activity within
the City to City departments, applicants, and the public.
• To provide architectural support to City projects.
PERSONNEL DATA 2014
2015
POSITION TITLE CURRENT NUMBER ADOPTED
Director, Building Standards. 1
1
Review Services Analyst 1
1
Commercial Plans Examiner 1
1
Building Inspector (1) 4
3
Electrical Inspector (1) 1
2
Residential Plans Examiner 1
1
Development Review Specialist 1
1
Office Assistant II (2) 3
3
Senior Building Inspector 1
1
Staff Assistant 1
1
TOTAL 1s
1s
PART -TIME /SEASONALST� AFF
Seasonal Worker (3) 0
1
TOTAL 0
1
NOTES AND ADJUSTMENT
(1) Based upon increasing inspections and proposed projects,
such as Bridge Park East, Bridge
Park West, Tuller Flats, Project Granite, the new library, etc., the
vacant building inspector position
will be filled with an electrical inspector who also has a building inspector
certification.
(2) All administrative staff (positions are being reviewed by an
outside human resources firm to
determine if the City's pay ranges are comparable to the market.
(3) This represents funding for a back -up electrical inspector.
Funding was included for this in
the 2014 budget, but not shown as a position.
Building 3 -65 12/08/14
2015 OPERATING BUDGET - CITY OF DUBLIN, OHIO
General Fund
Public Service
Building Standards
2013
2014
2014
2014
2015
973,280
8,000
1,000
0
372,465
5,000
Actual
Budget
Revised Budget
Estimate
Budget
1,359,550
1,359,745
Other
Expenses
$1,278,187 $1,496,550
$1,603,667
101 -1340
$1,549,245
2201
Conferences /Mileage
4,764
Personal Services
2110
2111
2112
2113
2120
2140
Salaries/Wages
Overtime Wages
Other Wages
Short Term Disability
Employee Benefits
Uniforms & Clothing
820,298
9,166
3,622
3,237
302,163
1,339
986,880
5,000
2,000
0
363,170
2,500
986,930
7,000
2,050
0
363,170
2,500
986,880
5,000
2,000
0
363,170
2,500
973,280
8,000
1,000
0
372,465
5,000
500
0
1,139, 825
1,359,550
1,361,650
1,359,550
1,359,745
Other
Expenses
$1,278,187 $1,496,550
$1,603,667
$1,596,580
$1,549,245
2201
Conferences /Mileage
4,764
7,500
7,500
7,500
8,000
2211
Meeting Expenses
394
2,000
2,000
1,000
2,000
2347
Building Inspection Sew
82,518
75,000
83,482
83,480
85,000
2348
Plan Review
29,130
27,500
110,050
110,000
60,000
2349
Other Professional Be"
0
0
0
0
5,000
2380
Printing and Reproductio
2,250
2,500
3,250
3,250
2,500
2390
Contractual Services
8,622
5,000
15,100
15,000
8,000
2391
Memberships /Subscriptir
1,616
2,500
4,150
2,500
4,000
2410
Office Supplies
3,294
4,500
4,985
3,500
4,500
2420
Operating Supplies
4,276
5,000
4,400
4,300
5,000
2910
Refunds
1,498
5,000
6,600
6,500
5,000
138,362 136,500 241,517 237,030 189,000
Capital Outlay
2520 Equipment & Furn
0 5
500
0
500
0 500
500
0
500
TOTALS
$1,278,187 $1,496,550
$1,603,667
$1,596,580
$1,549,245
3 -66
2015 OPERATING BUDGET - CITY OF DUBLIN, OHIO
(Development / Building Standards
BUDGET SUMMARY
101 -1340
• Account 2110 provides funding for staffing reflected in the Personnel Data.
• Account 2140 includes shins, boots and cold weather wear for Inspectors.
• Account 2201 provides funding for training, attendance at regional conferences and
required State certifications,.
• Account 2347 includes funding for plumbing inspection services from the Franklin County
Board of Health. The budget for this account fluctuates with the level of building activity;
however fees collected directly offset this expense.
• Account 2348 funds contract services needed to complement the plan review which is
completed in- house.
• Account 2349 provides funding to compliment the City's in -house plan review process. It
is projected that additional contracted services will be used next year due to anticipated
commercial construction and the continued increase in residential permits.
• Account 2390 provides funding for credit card machine transaction fees.
• Account 2420 provides funding for supplies such as technical equipment, code reference
materials for Inspectors and Plan Review staff.
• Account 2910 provides funding for unanticipated refunds.
Building 3 -67 12/08/14
2015 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Development / Building Standards
PERFORMANCE MEASURES:
1. Total Number of Building Permits Issued (Commercial & Residential)
Total Number of Budiling Permits
1000
441 404 529 599 591 408 512.8
_ ■■■9■■■
2009 2010 2011 2012 2013 2014 Syr
no' Ave.•`
*2014 figure represents data collected as of July 31, 2014
* *5 year average does not include 2014 YTD statistic
Construction activity within the City of Dublin has maintained the solid gains that were made from 2011 to
2013. Based on review of the year -to -date numbers, 2014 will be another high volume year for permits issued.
Building Standards must continue to examine its resources, both fiscally and in personnel, to keep pace with
these indicators and to maintain a high level of service as the activity increases with the addition of major
commercial and residential development in the City.
2. Total Number of Building Permits Issued for New Residential Dwelling Units
(Including Single Family and Multi - Family)
Total Number of Building Permits Issued for New Residential
Dwellings
9 9. 1 .
100
1
.
1]4
.
1
.
38.8
0
2009 2010 2011
2012
2013
2014
Syr
Plo
Ave...
*2014 figure represents data collected as of July 31, 2014
* *5 year average does not include 2014 Y7D statistic
The total number of permits issued for new residential dwellings has steadily increased from a low in 2006
and now exceeds the previous high levels of 2007 (154). Permits for new residential building dwellings are
now at record levels, and based on recent and planned residential developments within the City, the trends
indicate that 2014 and 2015 will set record breaking numbers for new residential permits.
Residential construction is a good indicator of the overall health of the construction sector. New residential
developments continue to open throughout the city in response to the public demand for new housing. Building
Standards should continue to see increasing activity for the near term. One after effect of new residential
construction is a corresponding increase for permits related to remodeling activity in residential units, mostly
in accessory structure permits (decks, screened porches) and basement remodels. These homeowner
improvement permits continue to place a demand on staff resources in the form of permit processing, plan
review and building, electrical and mechanical inspections.
Building 3 -68 12/08/14
2015 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Development / Building Standards
PERFORMANCE MEASURE'.
3. Building Permits Issued: Total Square Feet x 1,000
(Commercial and Residential)
Total Number of Building Permits Issued: Total Sq. Ft x 1,000
(Commercial & Residential)
3000 2033 2175
. '. 16 16 15
2000 1155 9'85
low
2009 2010 2012 2012 2013 2014 YTD' 5 Yr
Ave...
*2014 figure represents data collected as of July 31, 2014
* *5 year average does not include 2014 YTD statistic
The total number of square feet of construction in 2013 set a record for recent construction activity. While the
total for 2014 did not match that level, it did maintain the previous high levels established in 2008 and 2011.
Upcoming development in the Bridge Street District, other commercial developments and continued strength
in residential construction bode well for 2015 and beyond.
Building permit fees are based primarily on the square feet of the space that is constructed. When square
foot activity increases, building permit revenues also increase. There is also corresponding increase in "over -
the- counter" permit activity because of the need for new associated electrical, mechanical and plumbing
permits.
4. Total Number of Building and Electrical Inspections Performed
Total Number of Building & Electrical Inspections Performed
5000 6670
6321
6
9756
9305
6385
77248
2009
2010
2011
2012
2013
2014
5 Y
YTD'
Ave...
*2074 figure represents data collected as of July 31, 1014
* *5 year average does not include 1014 YTD statistic
The total number of building and electrical inspections for 2012 and 2013 showed marked increases over the
preceding four year period. Based on the year -to -date number of inspections for 2014, the total number of
inspections performed will maintain or exceed the high levels set in the past two years. While building and
electrical inspections typically lag behind the numbers for building permits issued, anticipated development of
the Bridge Street District, other commercial areas and increasing residential construction will likely increase
the volume of inspections for 20:15 and beyond.
Building 3 -69 12/08/14
2015 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Development / Building Standards
S. Total Rounds of Plan Review
Total Rounds of Plan Review
1732
1800 1579
1600
1400 1190 1223
1200 025
1000
800
600
400
200
0
2010 2011 2012 2013 2014'
+2014 figure represents data collected as of July 31, 2014
Total rounds of plan review is a new performance measure that has been added for 2015. The total
rounds of plan review from 2010 to date have been shown as a gauge of past and current plan
review activity. The volume of plan review reflects the activity of the staff that must take place
before a building permit can be issued. It is also an indicator of upcoming permitting and inspection
activity that are to follow.
Building 3 -70 12/08/14
2015 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Development / Planning
STATEMENT OF FUNCTIONS
Planning is responsible for the City's land use planning, zoning reviews, code enforcement, and oversight of several
boards and commissions. More importantly, the Work Unit is responsible for analyzing the changing needs of the City
and identifying and implementing long range planning objectives that address these needs. This includes identifying
trends that need to be addressed (changers in demographics, attracting and retaining a stable business community,
aging infrastructure, etc.) Once the objectives of the project are established, a strategic work plan is created to
oversee and implement recommendations that will be forwarded to various public entities including the Dublin City
Council. All of these activities relate to the following functional areas: review of development proposals;
preparing /updating and implementing the Community Plan; project analysis; area studies; code enforcement; zoning
compliance inspections; land use modeling and impact analysis; capital improvement programming and economic
development support; code amendment preparation; and customer service operations. The mission statement is as
follows:
Mission Statement
The mission of the Planning work unit is to provide professional and technical expertise to guide the land use decisions
of public officials, residents, and the development community. We engage our citizens to establish and realize a long
range vision for Dublin's land use and development character. We facilitate the zoning process through the
implementation of the Community Plan and the administration and enforcement of the City's land use codes.
OBIECTIVES AND ACTIVITIES
• To be responsive to citizens on planning issues and facilitate a citizen participation process.
• To plan the orderly, high quality growth of the city by implementing the Community Plan.
• To assist economic development activities by providing land use /site design support.
• To assist in the coordination and the implementation of the capital Improvement program.
• To manage development proposals through the public hearing process.
• To administer development regulations.
• To be responsive to City Council goals.
• To ensure compliance with all orders of City Council, Planning Commission, Administrative Review Team, Board
of Zoning Appeals, Architectural Review Board, and various special subcommittees, task forces, and other groups.
PERSONNELL DATA 2014 2015
POSITION TITLE CURRENT NUMBER ADOPTED
Director, Planning
1
1
Senior Project Manager
0
1
Planning Manager
1
1
Senior Planner
2
2
Planner
5
5
Code Enforcement Supervisor
1
1
Code Enforcement Officer
2
2
Zoning Inspector (1)
1
2
Administrative Assistant (2)
1
1
Staff Assistant (2)
1
1
Office Assistant I (2)
1
1
Office Assistant II (2)
1
1
TOTAL
17
19
PART - TIME /SEASONAL STAFF
Zoning Inspector (1)
1
0
Planning Assistant
4
4
TOTAL
5
4
NOTES AND AD]USTMENTS
(1) The part-time Zoning Inspector position its moving to a full -time position due to increase in work load.
(2) All administrative staff positions are being reviewed by an outside human resources Firm to determine if the
City's pay ranges are comparable to the market.
Planning 3 -71 12/08/14
2015 OPERATING BUDGET - CITY OF DUBLIN, OHIO
General Fund
Development
Planning 2013 2014 2014 2014 2015
Actual Budget Revised Budget Estimate Budget
101 -1410
Personal Services
2110
Salaries/Wages
1,052,421
1,171,710
1,166,255
1,100,000
1,323,765
2111
Overtime Wages
13,298
12,500
12,500
12,500
12,500
2112
Other Wages
67,808
113,070
113,070
80,000
90,270
2113
Short Term Disability
3,191
0
5.555
5,500
0
2120
Employee Benefits
388,033
432,970
432,970
410,000
536,941
2140
Uniforms & Clothing
2,202
4,550
7,723
3,500
4,550
1,526,953 1,734,800 1,738,073 1,611,500 1,968,026
Other Expenses
2201
Conferences /Mileage
26,053
24,000
27,300
20,000
39,414
2211
Meeting Expenses
680
1,050
1,050
800
1
2320
Communications
2,500
7,500
8,300
8,200
7,500
2330
Rents/Leases
3,405
2,820
2,820
2,820
2,820
2344
Planning Services
204,637
170,000
340,491
170,000
200,000
2349
Other Professional Sew
24,157
40,000
87,850
40,000
40,000
2351
Maint. of Equipment
341
850
1,915
700
850
2370
Advertising
0
500
0
0
500
2380
Printing and Reproduction
201
1,500
1,500
500
1,500
2390
Contractual Services
10,248
0
1,288
1,250
0
2391
Memberships /Subscriptions
7,187
9,000
10,435
9,000
10,000
2410
Office Supplies
4,907
8,000
11,219
8,000
8,000
2420
Operating Supplies
3,799
4,000
4,025
4,000
4,000
2830
Code Enforcement
4,054
6,500
6,005
6,000
6,500
2910
Refunds
5,426
6,000
10,050
10,000
6,000
297,595 281,720 514,248 281,270 328,134
Capital Outlay
2520 Equipment & Furniture 366 0 3,691 0 0
366 0 3,691
TOTALS $1,824,914 $2,016,520 $2,256,012 $1,892,770 $2,296,160
3 -72
2015 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Development / Planning
101 -1410
• Accounts 2110 provides funding for the staffing reflected in the Personnel Data.
• Account 2112 provides wages for the Planning Assistants.
• Account 2201 includes funding for participating in the HTE Users Group conference, planners attending
the national and state planning conferences (Planner certifications), consultants for City Council and
Planning and Zoning Commission joint training sessions, training and certification requirements of the
Landscape Architect and Landscape Inspectors, and training and certification requirements for our
Code Enforcement Officers.
• Account 2211 provides funding for group meetings sponsored by the City and includes resources for
food, beverages, and associated supplies.
• Account 2320 provides funding for postage for all work units located within the 5800 Building.
• Account 2344 provides funding for planning area studies. Funding has been included for continued
studies related to infill projects, modifications to the Community Plan, and various Bridge Street District
consulting services.
• Account 2349 provides funding for architectural consulting services for the Administrative Review
Team, supporting the Historic District and the rest of the Bridge Street District, and the West Innovation
District. The services will also be used to provide recommendations for general graphics design for
other division projects.
• Account 2391 provides funding for membership fees such as the APA (state and national) and ASLA.
• Account 2420 includes funding for office supplies and supplies for specialized presentations.
• Account 2830 provides funding for mowing services and landscape projects under the supervision of
the City's Zoning Inspectors and Code Enforcement Officers. The majority of these costs are recovered
through assessments.
Planning 3 -73 12/08/14
THIS PAGE LEFT BLANK INTENTIONALLY
7 clity of Dublin
3 -74
2015 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Administrative Services / Fleet Management
STATEMENT OF FUNCTIONS
The Fleet Management Division provides City staff with safe, well - maintained transportation,
enabling them to perform tasks with highly maintained vehicles that reflect a positive image for the
City. Goals include ensuring all vehicles and equipment are well maintained and repairs are made in
a timely and effective manner. Staff will continue to pursue alternative fuel and other options in an
effort to reduce emissions of the City fleet and equipment.
OBJECTIVES AND ACTIVITIE;
• Provide the highest vehicle maintenance standards.
• Properly maintain fleet to ensure all City equipment is safe for use.
• Add /replace vehicles and equipment as needed to ensure the correct equipment is available
to complete tasks safely and economically while delivering services to residents at expected
levels.
• Implement consistent preventative maintenance procedures to ensure maximum usage of
equipment.
• Provide support for the online auction to dispose of older vehicles and equipment from the
fleet.
• Analyze alternative fuel and hybrid fleet options and incorporate those options when
appropriate.
• Oversee the City's fueling station.
Monitor and analyze vehicle and equipment usage to ensure proper size of fleet.
PERSONNEL DATA 2014 2015
POSITION TTTLE CURRENT NUMBER ADOPTED
Fleet Manager
Fleet Administrator
Automotive Mechanic I
Staff Assistant (1)
TOTAL
NOTES AND ADJUSTMENTS
(1) All administrative staff positions are being reviewed by an outside human resources firm to
determine if the City's pay ranges are comparable to the market.
Fleet 3 -75 12/08/14
2015 OPERATING BUDGET - CITY OF DUBLIN, OHIO
General Fund
Conference/Mileage
13,544
15,500
15,500
14,000
Public Service
2330
Rents /Leases
2,989
1,500
1,570
Fleet Management
2013
2014
2014
2014
2015
15,068
Actual
Budget
Revised Budget
Estimate
Budget
13,500
18,641
16,000
13,500
2390
Misc Contractual Service
101 -1321
76,000
117,358
117,350
75,500
2391
Personal Services
1,498
1,600
1,600
1,600
1,775
2110 Salaries/Wages
540,356
579,260
579,260
579,260
581,405
2111 Overtime Wages
33,410
25,000
40,500
40,000
35,000
2112 Other Wages
0
0
0
0
0
2113 Short Term Disability
0
0
0
0
0
2120 Employee Benefits
189,851
190,915
190,915
190,915
225,225
2140 Uniforms & Clothing
6,925
8,575
8,937
7,000
8,575
770,542
803,750
819,612
817,175
850,205
Other Expenses
2201
Conference/Mileage
13,544
15,500
15,500
14,000
16,500
2330
Rents /Leases
2,989
1,500
1,570
900
51,500
2349
Professional Services
18,416
14,750
15,068
12,520
12,750
2351
Maint. of Equipment
15,000
13,500
18,641
16,000
13,500
2390
Misc Contractual Service
36,595
76,000
117,358
117,350
75,500
2391
Memberships /Subscript!(
1,498
1,600
1,600
1,600
1,775
2410
Office Supplies
1,443
1,500
2,425
2,400
1,500
2420
Operating Supplies
5,120
12,500
12,150
5,000
12,500
2421
Fuel
1,610,033
1,886,800
2,048,118
1,750,000
2,090,900
2431
Vehicle Maintenance
269,975
270,000
306,723
306,000
325,000
2440
Small Tools & Minor Equ
5,955
9,800
9,800
9,000
9,800
1,980,568 2,303,450 2,548,953 2,234,770 2,611,225
Capital Outlay
2520 Equipment & Furniture 2,750 1,000 1,000 1,000 500
2,750 1,000 1,000 1,000 500
TOTALS $2,753,860 $3,108,200 $3,369,565 $3,052,945 $3,461,930
3 -76
2015 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Administrative Services / Fleet Management
BUDGET SUMMARY
101 -1321
• Account 2110 provides funding for the staffing reflected in the Personnel Data.
Account 2111 provides funding for overtime. Increases are due to snow shifts.
• Account 2140 provides funding for rental uniforms, boots and gloves, and safety glasses.
• Account 2201 provides funding for ASE certifications, welding certifications (for two
technicians), and other specialized training (CNG tank certification). New for 2015 Is the
NAPA Expo.
• Account 2330 provides funding for rental of welding tanks, vehicle and equipment rental.
For 2015, instead of purchasing equipment such as sod cutters and backhoes, this account
provides funding for rental of additional equipment.
• Account 2349 includes funding for required fuel tank registrations and fuel tank cleanings;
service on the parts cleaner; vehicle registration, titles, plates and all towing of vehicles; and
removal of used tires.
Account 2351 provides funding for maintenance and various equipment inspections. This
would include maintenance on lift inspections, fuel system maintenance and repairs, bucket
truck inspections (OSHA required), and bulk oil delivery system.
• Account 2390 provides funding for car washes as needed. This account also provides
funding far Integrated Business Solutions (IBS - NAPA) which is the City's parts providerand
assists with inventory and warranties. It is a three year contract and provides for a NAPA
employee to be on -site during regular business hours.
Account 2391 provides funding for subscriptions and employee membership dues in the
National Association of Fleet Administrators (NAFA), and Municipal Equipment Maintenance
Association (MEMA) membership.
• Account 2420 Includes funding for soaps, hand cleaners and other operating supplies.
Account 2421 provides funding for fuel (unleaded, diesel, CNG) and other petroleum
products. Over 50% of the fuel purchased by the City is consumed by the Dublin City School
District and Washington Township. Those costs are recovered through reimbursement to
the City based on actual usage plus a surcharge. The largest increase in this account is
attributed to a projected Increase in the need for CNG. A portion of the CNG supply is utilized
by IGS. Those costs are recovered by the City based on actual usage plus a surcharge.
• Account 2431 provides funding for the repair and maintenance of all City-owned vehicles
and equipment (tires, parts, curb shoes, blades, plows, cutting edges).
• Account 2440 provides finding for hand tools and special tools due to model year changes.
• Account 2520 provides funding for miscellaneous office furniture.
Fleet 3 -77 12/08/14
2015 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Administrative Services / Fleet Management
Total Maintenance/ Repair; and Fuel Expenditures Cost per Mile Driven (by vehicle
type)
Fleet Management Expenditures per Mile Driven (2013 -2014)
$25.00
$20.00
■ Police Vehicles
$15.00
■ SUV'S
$10.00 —
■ Light Vehicles I - Sedans
$5.00
•
■ $0,49 ■ $0.60 ■ $0.39 • $0.52 $0.5fi •Light Vehicles II - Pick -up Trucks
SJ Syaacs 1� �qo ° � ry �o ° • Medium Duty Vehicles -1Tons
i ce ys� c¢S
C°\ I y" y r` y c Heavy Duty Vehicles -2 Tons
.,A (5nOWPI0w5)
4u ,e` ;:p
9,r1
v
Fleet Management tracks this measurement to assess the overall cost per mile by vehicle type to
determine the operating cost to the City. Various management decisions can be based on the
results. For example, increased maintenance costs for a particular vehicle or vehicle type factors
into decisions regarding replacement and replacement cycles.
Fleet 3 -78 12/08/14
2015 OPIERATING BUDGET - CITY OF DUBLIN, OHIO
Administrative Services / Information Technology
STATEMENT OF FUNCTIONS
Mission Statement: Enabling our customers to meet the needs and desires of the community by optimizing the use
ofappropdate and forward thinking technology solutions that are aligned with citywide goals and objectives.
The administration of the City's information technology is the responsibility of the Director of Information Technology
(IT). This involves planning, maintaining, developing, overseeing and managing the City's local area and wide area
networks, wireless access, the IBM iSeries Systems, all personal computers, printers, copiers, the Citywide telephone
system, mobile phones, mobile devices, and any other technology related issue. IT must also enhance and promote
the utilization of technology so that city operations realize the benefits of using technology as a tool. On a citywide
basis technology is analyzed to determine how it could affect improvements in productivity and decision - making,
increase staff and citizen safety, and enhancements to all City services. This function continues to grow with the
expectation of efficiencies and Innovation that technology can provide to meet City needs. The ultimate goal of
Information Technology is to continually strive towards improving our quality of service and value to the organization
and to be viewed as a business partner with the other City work units.
OBJECTIVES AND ACTIVITIE
• Provide vision, leadership and direction for evaluating and re- evaluating current and emerging technologies and
implementing cost - effective technology solutions.
• Enhance services to the entire Dublin community through the appropriate and proactive use of technology.
• Provide a reliable infrastructure /network to effectively and efficiently use technologies.
• Provide timely and efficient technical support to all work units.
• Become a business enabler and partner with work units by assisting them in operational improvements, through
an understanding of their business processes and needs and managing the implementation of technology
solutions to meet those needs.
• Provide comprehensive project management services for implementing technology solutions, including
procurement, contract negotiations, professional services, software integration and project status reporting
• To provide technology solutions that meet overall City objectives.
• Develop and retain motivated, competent staff to meet these business objectives.
PERSONNEL DATA
2014
2015
POSITION TITLE
CURRENT NUMBER
ADOPTED
Director, Information Technology
1
1
Geographic Info Systems Administrator
1
1
Senior GIS Analyst
1
1
GIS Analyst
1
1
Support Services Administrator
1
1
Support Services Analyst
2
2
Network Operations Manager
1
1
Information Technology Project Leader
2
2
Network Engineer (1)
1
1
Software Application Specialist
1
1
Administrative Assistant (2)
1
1
TOTAL
13
13
PART - TIME /SEASONAL STAF
Intern (GIS)
1
1
Intern (Support Services)
1
7
TOTAL
2
3
NOTES AND ADJUSTMENTS
(1) A designated Network Administrator position is desired by the Information Technology Work Unit to handle additional daily
administration tasks resulting from Increased networking demands related to the City's rapid technology growth as well as
expanding responsibilities to integrate external agencies. The Network Administrator position is In the same pay range as the
Network Engineer position. The City will be evaluating the potential to add the Network Administrator position in 2015.
(2) All administrative staff positions are being reviewed by an outside human resources firm to determine if the City's pay
ranges are comparable to the market.
Info Tech 3 -79 12/08/14
2015 OPERATING BUDGET - CITY OF DUBLIN, OHIO
General Fund
Administrative Services
Information Technology 2013 2014 2014 2014 2015
Actual Budget Revised Budget Estimate Budget
101 -1920
Personal Services
2110
Salaries/Wages
923,931
966,900
966,900
966,900
1
2111
Overtime Wages
9,311
12,000
12,000
11,000
12,000
2112
Other Wages
10,604
25,540
25,540
25,540
38,310
2113
Short Term Disability
9,268
0
0
0
0
2120
Employee Benefits
311,707
303,125
306,885
306,885
350,720
1,264,821
1,307,565
1,311,325
1,310,325
1,412,980
Other Expenses
2201
Conference /Mileage
28,917
28,420
28,420
28,420
38,920
2320
Communications
416,826
390,985
413,464
390,985
495,400
2330
Rents /Leases
81,604
68,520
80,289
74,400
88,125
2349
Professional Services
189,676
850,690
1,182,511
550,000
736,895
2351
Maint. of Equipment
717,594
700,000
725,541
700,000
800,000
2391
Memberships /Subscriptic
4,156
6,300
6,300
5,000
2.200
2410
Office Supplies
1,627
4,000
4,316
3,000
4,000
2420
Operating Supplies
84,687
95,000
110,012
110,000
116,000
1,525,087 2,143,915 2,550,853 1,861,805 2,281,540
Capital Outlay
2520 Equipment& Furniture 0 1,000 1,050 1,050 1,000
0 1,000 1,050 1,050 1.000
TOTALS $2,789,908 $3,452,480 $3,863228 $3.173,180 $3,695,520
3 -80
2015 OPIERATING BUDGET - CITY OF DUBLIN, OHIO
Administrative Services / Information Technology
BUDGET SUMMARY
101 -1920
• Account 2110 provides funding for the staffing reflected in the Personnel Data and the Notes and
Adjustments.
• Account 2201 provides funding for conferences, certifications and training for professional staff
including software conferences, training in network security and virtual servers, Sungard annual
conference, Windows 7 certification, GIS training and conferences.
• Account 2320 includes funds for citywide phone usage, citywide cellular phone usage, mobile phone
management, and mobile computing fees for Police, Building Standards, Planning (Code
Enforcement), Engineering, Facilities Management and Streets and Utilities. Funding reflects the
increase in costs for citywide communications.
• Account 2330 includes the rent and leasing of network rack and office space for the City's data
center at the Metro Data Center. Funding reflects the addition of a back -up site for the City's data
center.
• Account 2349 provides for computer consulting services for the implementation of new
applications; to enhance present application usage; and for special projects when specific expertise
is desired and /or to augment the staffing assignments due to workload. Significant projects for
2015 include the new Finance /HR application and implementation.
• Account 2351 provides funding for hardware and software maintenance fees.
• Account 2391 provides funding for memberships to software user groups and provides funding for
technical manuals, subscriptions.
• Account 2420 provides funding for general operating supplies, citywide toner costs and ID badges
and toner for the badge printer.
Info Tech 3 -81 12/08/14
THIS PAGE LEFT BLANK INTENTIONALLY
7 clity of Dublin
3-82
2015 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Administrative Services / Court Services
STATEMENT OF FUNCTIONS
Court Services serves as the judicial branch of the City. Court Services is responsible for monitoring
all court operations including the collection of fines, preparing the court docket, and processing all
parking, traffic, and criminal citations. As a sentencing alternative, Adult Probation, Adult and
Juvenile Diversion, Adult and Juvenile Traffic Diversion, and Provided No Conviction programs are
offered. Court Services is also responsible for Implementing and operating the City's Records
Management Program, which includes both on and off -site central storage, destruction of records in
accordance with the City of Dublin's retention schedule and document imaging services.
OBJECTIVES AND ACTIVTIIE!
• To provide the highest level of quality service to our customers, both Internal and external.
• To enforce court orders.
• To maintain high levels of accuracy on all court records.
• To effectively administer the adult probation, adult and juvenile diversion, juvenile traffic
diversion, and the provided no convictions programs.
• To eliminate unnecessary time delays in scheduling adult probation cases, diversion cases
and in processing court documents.
• To effectively monitor all :sentencing alternatives cases for compliance with court orders.
• To maintain harmonious relations between the Magistrates, the Prosecutors, the Police and
the Court staff in order to better serve the public.
• To maintain secure and orderly courtroom operations.
• To provide information and outreach about the criminal justice system to the public.
PERSONNEL DATA 2014 2015
POSITION TITLE CURRENT NUMBER ADOPTED
Court Administrator (1) 1
Community Justice Officer 1
Court Clerk (2) 1
Staff Assistant (3) (4) 1
TOTAL 4
NOTES AND ADJUSTMENTS
Court Services also performs the additional duties of Records Management to comply with conditions
set forth in the Ohio Revised Code. Salaries, wages and benefits have been allocated to Court
Services and Records Management for each position as follows:
(1) Allocates fifty percent (50 %) to Court Services and fifty percent (50 %) to Records
Management.
(2) One Clerk position was vacated near the end of 2012 after publication of the 2013 Operating
Budget. After review, the position was not re -filled as full -time but instead as a part-time position.
(3) Allocates seventy-five percent (75 %) to Court Services and twenty-five percent (25 %) to
Records Management.
(4) All administrative staff positions are being reviewed by an outside human resources fine to
determine if the City's pay ranges are comparable to the market.
Adm /Court 3 -83 12/08/14
2015 OPERATING BUDGET - CITY OF DUBLIN, OHIO
General Fund
Administrative Services
Court Services
Conference /Mileage
2013
2014
2014
2014
2015
Professional Services
2351
Actual
Budget
Revised Budget
Estimate
Budget
101 -1930
Office Supplies
2420
Operating Supplies
2910
Refunds
260
Personal Services
300
300
300
3,244
6,000
2110
Salaries/Wages
197,721
217,155
217,155
217,155
209,395
2111
Overtime Wages
107
2,500
2,500
1,000
2,000
2120
Employee Benefits
67,772
68,110
68,110
68,110
78,205
50
0
265,600
287,765
287,765
286,265
289,600
Other Expenses
2201
Conference /Mileage
2320
Communications
2345
Legal Services
2349
Professional Services
2351
Maint of Equipment
2390
Misc Contractual Service
2391
Memberships /Subscriptia
2410
Office Supplies
2420
Operating Supplies
2910
Refunds
2,371
3,000
3,586
2,500
3,000
2,450
3,000
5,000
3,000
3,000
1,667
3,000
3,000
3,000
3,200
56,795
81,500
93,523
60,000
82,500
260
300
300
300
300
3,244
6,000
7.,876
4,000
6,000
613
700
700
700
760
1,544
2,500
2,549
2,000
2,500
4,756
8,000
8,000
7,000
8,000
0
50
50
50
0
73,702 108,050 124,584 82,550 109,260
Capital Outlay
2520 Equipment B Furniture 0 10,000 10,000 10,000 0
0 10,000 10,000 10,000 0
TOTALS $339,302 $405,815 $422,349 $378,815 $398,860
3 -84
2015 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Administrative Services / Court Services
BUDGET SUMMARY:
101 -1930
Account 2110 provides funding for the staffing reflected under Personnel Data.
• Account 2111 provides funding for overtime at special events only. Staff flexes their hours
to eliminate overtime as ai result of Mayor's Court on Tuesday evenings.
Account 2201 provides funding for staff training and conferences.
• Account 2345 provides finding for services provided by the Delaware County Prosecutor's
Office, the Franklin County Public Defender's Office and Union County Public Defender's
Office.
• Account 2349 includes funds for prisoner boarding and medical services at the Franklin
County Jail, the City's share of the Franklin County Municipal Court's operational costs,
Interpreter's fees, and fees for use of a full time Magistrate.
• Account 2390 provides funding for witness fees and bank fees for accepting credit cards.
• Account 2420 provides funding for specific supplies that are necessary to court operations
such as court pockets, citations and criminal complaint forms.
Adm /Court 3 -85 12/08/14
2015 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Administrative Services / Court Services
Performance Measures:
1. Percent of Juveniles Successfully Completing Diversion Program:
This measure Is reflective of the percentage of juveniles who completed all of the required
conditions of the diversion program and did not re -offend during the 6 months the case
remained open. It Is also used as a benchmark to ensure that the City is providing the
appropriate level of client-service.
Percent of Juveniles who have Successfully Completed
the Diversion Program
86%
94%
82%
80%
78%
76%
74%
72%
70%
68%
75%
FY 2009 FY 2010
FY 2011 FY 2012 FY 2013 5Year Ave.
Adm /Court 3 -86 12/08/14
2015 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Administrative Services / Records Management
STATEMENT OF FUNCTIONS
Records Management was established to maintain efficient methods for storage and retrieval of
documents and to eliminate the unnecessary retention of obsolete records. As part of Records
Management, a central storage facility was created to reduce the amount of prime office space being
utilized by active and inactive records. Operated by Court Services, the central storage facility allows for
active and inactive records to be examined, archived and /or scheduled for destruction in accordance
with the procedures established in the Ohio Revised Code and standards accepted by the City of Dublin
Records Commission. Records Management also supervises document imaging services.
OBJECTIVES AND ACTIVITIES
• To provide the highest level of quality service to our customers, both internal and external.
• To continue to develop and implement Records Management policies to provide consistency in
maintaining records for the City of Dublin.
• To continue to micro-image permanent documents for archival and historical purposes.
• To effectively administer a central storage facility for archival of active and inactive records and
the scheduled destruction of obsolete records.
• To assist all City work units in maintaining records in accordance with Ohio Revised Code and
standards accepted by the City of Dublin Records Commission.
• To assist with the City of Dublin's eco- friendly day by providing a company to shred residents'
documents.
PERSONNEL DATA 2014 2015
POSITION TITLE CURRENT NUMBER ADOPTED
Records Management Technician
TOTAL
The Court Administrator allocates fifty percent (50 %) of their time to Records Management, and the
Staff Assistant allocates twenty-five (25 %) of their time to Records Management.
Adm /Records Mgmt 3 -87 12/08/14
2015 OPERATING BUDGET - CITY OF DUBLIN, OHIO
General Fund
Administrative Services
Records Management
2013 2014
2014
2014
2015
55,000
Actual Budget
Revised Budget
Estimate
Budget
0
310
100
500
2112
101 -1931
0
0
14,000
13,900
Personal Services
2110
Salaries/Wages
52,009
81,060
73,250
55,000
80,450
2111
Overtime Wages
36
0
310
100
500
2112
Other Wages
0
0
14,000
13,900
0
2120
Employee Benefits
20,461
24,000
24,000
24,000
28,175
72,506 105,060 111,560 93,000 109,125
Other Expenses
2201
Conference /Mileage
0
500
500
0
500
2349
Professional Services
36,351
40,000
50,000
30,000
30,000
2351
Maint. of Equipment
3,708
3,900
3,900
3,900
3,500
2390
Misc Contractual Service
4,982
6.000
6,000
6,000
6,000
2391
Memberships /Subscripti<
270
300
300
300
600
2410
Office Supplies
1,376
2,000
2,500
1,500
2,000
46,687 52,700 63,200 41,700 42,600
Capital Outlay
2520 Equipment & Furniture 31,700
0
0
0
0
31,700
TOTALS $150,893
0
$157,760
0
$174,760
0
$134,700
0
$151,725
3 -88
2015 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Administrative Services / Records Management
BUDGET SUMMARY
101 -1931
• Account 2110 provides funding for staffing allocations as provided under the Personnel Data -Notes
and Adjustments section.
• Account 2349 provides funding for the scanning of permanent records and frequently accessed
records.
• Account 2351 provides funding for maintenance contracts for software and two microfilm readers.
• Account 2390 provides funding for off -site records storage for microfilmed originals and historical
paper documents, and on -site records destruction.
Adm /Records Mgmt 3 -89 12/08/14
2015 0PERJITING BUDGET - CITY OF DUBLIN, OHIO
Administrative Services / Records Management
Performance Measures:
1. Percent of Records Stored in City Storage Facility Destroyed as Scheduled
This measure reflects the percentage of cubic foot boxes in storage at the Justice Center that are
destroyed each year according to the City's records retention schedule. Retaining records
beyond their retention date can create unnecessary storage issues as well as potential liability
issues.
Percentage of Records Stored in City Storage Facility
Destroyed as Scheduled
1 1 1 1 luu "e
100%
80%
60%
40%
20%
0%
FY 2010 Fy 2011 Fy 2012 FY 2013 FY 2014
*Only includes records stored in Justice Center, not those held by individual employees
2. Annual Records Requests Located in the Justice Center
178
180 145 136
160
140
120
100
80
60
40
20
0
2011 2012 2013
Adm /Records Mgmt 3 -90 12/08/14
2015 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Administrative Services / Facilities
The Facilities Work Unit is charged with protecting the City's investment in public buildings by
insuring that both the appearance! and functions are preserved. This is accomplished by adhering to
proper preventive maintenance programs, performing repairs in a professional manner and as
quickly as possible, maintaining a safe and clean environment for building occupants and visitors,
and by seeking the most efficient: utilization of space and energy resources.
OSIECTIVES AND ACTWME!
• To establish and implement a proactive preventive maintenance program.
• To perform regular inspections of City facilities and equipment.
• To provide custodial services in City facilities, utilizing green cleaning practices as much as
possible.
• To perform repairs to equipment and facility components.
• To provide oversight for facility construction and renovation projects.
• To perform citywide space needs evaluation, planning and design.
• To reduce energy consumption in City facilities by Introducing best practices in conservation
and installing efficient mechanical and electrical systems.
PERSONNEL DATA
2014
2015
POSITION TITLE
CURRENT NUMBER
ADOPTED
Facilities Manager
1
1
operations Administrator
1
1
Maintenance Crew Supervisor
2
2
Facilities System Specialist
1
1
Maintenance Worker
3
3
Custodians
6
6
Staff Assistant (1)
1
1
TOTAL
is
15
PART - TIME /SEASONAL STAFF
Seasonal Maintenance Worker
4
4
TOTAL
4
4
NOTES AND ADJUSTMENTS
(1) All administrative staff positions are
being reviewed by an outside human resources firm to
determine if the City's pay ranges are comparable to the market.
Facilities 3 -91 12/08/14
2015 OPERATING BUDGET - CITY OF DUBLIN, OHIO
General Fund
Administrative Services
Facilities Management 2013 2014 2014 2014 2015
Actual Budget Revised Budget Estimate Budget
101 -1940
personal Services
2110
SalariesfWages
821,908
865,435
865,435
865,435
860,405
2111
Overtime Wages
18,429
25,000
25,000
25,000
25,000
2112
Other Wages
51,500
59,900
59.900
59.900
61.900
2113
Short Term Disability
3,883
0
0
0
0
2120
Employee Benefits
317,119
315,795
320,795
320,795
360,885
2140
Uniforms &Clothing
13,711
11.600
11,804
11,800
11,600
1,226,550
1,277,730
1,282,934
1,282,930
1,319,790
Other Expenses
2201
Conference /Mileage
2,141
7,100
7,100
3,500
10,350
2211
Meeting Expenses
172
250
250
250
250
2310
Utilities
409,101
430,000
488,194
430,000
465,000
2320
Communications
3,298
5,900
6,473
3,500
5,600
2330
Rents /Leases
3,512
4,000
4,000
4.000
4.000
2350
Maint. of Facilities
160,862
183,390
209,894
183,390
219,500
2$90
Misc Contractual Service
248,068
222,900
253,806
222,900
264,500
2391
Memberships /Subscriptic
681
820
820
820
820
2410
Office Supplies
2,306
3,000
3,555
3,000
3,000
2420
Operating Supplies
138,478
134,500
147,466
134,500
140,000
2440
Small Tools & Minor Equ
3,615
7,300
7,300
4,000
5,000
972,234
999,160
1,128,858
989.860
1,118,020
Capital Outlay
2520
Equipment & Furniture
2,478
48,500
48,500
48,500
115,000
2,478
48,500
48,500
48,500
115,000
TOTALS
$2,201,262
$2,325,390
$2,460,292
$2,321,290
$2,552,810
2015 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Administrative Services / Facilities
BUDGET SUMMARY
101 -1940
• Account 2110 provides finding for full -time staffing reflected in the Personnel Data. A
Maintenance Worker position was reallocated to a new Facilities System Specialist position in
mid -2014. This position leads all maintenance work related to the City's Compressed Natural
Gas fuel system and building HVAC systems.
• Account2111 includes funding for overUme wages to providestaff coverage for maintenance
projects, emergency call -ins and special events.
• Account 2112 provides funding for Seasonal Maintenance Workers who maintain restrooms
and shelters in the parks during the spring and summer.
• Account 2201 provides funding forstaff training and professional development. An increase
In funds is to provide specialized training to a new Operations Administrator and a new Crew
Supervisor.
• Account 2310 provides funding for electricity, natural gas and water and sewer charges for
City facilities with the exception of the Community Recreation Center (charged to the DCRC
facility account).
• Account 2320 provides funding for postage for the Service Center mail meter and funds for
express mail and courier services.
• Account 2350 includes funding for ongoing general maintenance of City-owned facilities
except for the Community Recreation Center and outdoor pools, which have their own
funding source. Additional funding is provided for maintenance of the Compressed Natural
Gas fuel system and addildonal building security cameras.
• Account 2390 includes funding for preventive maintenance contracts for mechanical systems
throughout City-owned facilities, custodial quality control program and cleaning services for
carpet, resilient flooring and windows.
• Account 2420 includes ffunding for operating supplies to custodial and maintenance
functions.
• Account 2440 includes funding for maintenance tools and small custodial equipment.
• Account 2520 includes funding for tables, chairs, desks, etc., for various City buildings.
Facilities 3 -93 12/06/14
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I of Dublin
ty
3 -94
2015 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Administrative Services / Volunteer Resources
Volunteer Resources supports the achievement of meaningful, inclusive community engagement
through innovative service opportunities that support and enhance City services and Dublin's
quality of life.
To provide a comprehensive, citywide volunteer program, to allow citizens an opportunity
for service within their community.
To continue to be recognized as a national model for engaging citizens in an effective
community and government involvement with committed passionate community members
and staff leadership.
To operate under the following values:
Belonging - Fostering a sense of community belonging.
E ngaging - Engaging residents in city government to build relationships and
leadership.
Enriching - Enriching people's lives through service.
Outstandina - Innovation and recognition.
Learning - Emphasis on learn- and -serve programming, focusing on local government
learning.
Develogina - Building special connections with youth.
Supporting - Developing fiscally responsible opportunities for enhancing City services
and the community's quality of life.
Connecting — In partnership with Economic Development and Events sponsorships,
help to conned Dublin businesses to the community increasing their role of corporate
citizenship /resident and potential long term commitment to Dublin.
PERSONNEL DATA
2014
2015
POSITION TITLE
CURRENT NUMBER
ADOPTED
Volunteer Administrator
1
1
Administrative Assistant (1)
1
1
TOTAL
2
2
PART -TIME /SEASONAL STAFF
Seasonal Worker
0
1
Intern
1
1
TOTAL
1
2
NOTES AND ADJUSTMENTS
(1) All administrative staff positions are being reviewed by an outside human resources firm to
determine if the City's pay ranges are comparable to the market.
Volunteer Resources 3 -95 12/08/14
2015 OPERATING BUDGET - CITY OF DUBLIN, OHIO
General Fund
Administrative Services
Volunteer Resources 2013 2014 2014 2014 2015
Actual Budget Revised Budget Estimate Budget
101 -2010
Personal Services
2110
Salaries/Wages
123,035
129,190
129,190
129,190
130,310
2111
Overtime Wages
877
2,000
2,000
1,000
2,050
2112
Other Wages
5,222
8,800
8,800
7,000
37,100
2120
Employee Benefits
34,760
35,265
35,265
35,265
44,295
2140
Uniforms & Clothing
0
0
0
0
400
163,894 175,255 175,255 172,455 214,155
Other Expenses
2201
Conference/Mileage
1,924
2,500
2,500
2,500
3,000
2211
Meeting Expenses
474
2,500
2,500
500
2,500
2330
Rents /Leases
0
1,000
1,000
a
1,000
2349
Professional Services
1,786
3,000
3,000
1,800
3,500
2370
Advertising
0
800
800
800
800
2380
Printing & Reproductions
3,491
5,000
5.000
4,000
5,000
2391
Memberships /Subscriptir
347
500
500
500
500
2410
Office Supplies
824
1,400
1,599
1,000
1,700
2420
Operating Supplies
1,046
5,200
5,213
1,500
6,200
2812
Special Projects /Progran
13,543
16,000
16,000
15,000
16,000
23,435 37,900 38,112 27,600 40,200
TOTALS $187,329 $213,155 $213,367 $200,055 $254,355
B&Z8
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Administrative Services / Volunteer Resources
BUDGET SUMMARY
101 -2010
• Account 2110 provides funding for full -time staffing reflected in the Personnel Data.
• Account 2111 provides overtime funding to supervise volunteer service projects.
• Account 2112 provides funding for part-time and seasonal staff.
• Account 2349 provides funding for necessary background checks for unsupervised volunteers,
and specialized volunteer training such as CPR/First Aid.
• Account 2380 provides funding for printing needs such as training manuals; signage and
posters; identification badgers, cards and specialty papers; photography and miscellaneous
printing /copying needs.
• Account 2420 provides funding for operating supplies such as safety lights, protective
gloves /goggles and first aid :supplies, as well as a request for a City of Dublin identification
badge maker machine for on and offsite usage.
• Account 2812 provides funding for citywide volunteer and corporate volunteer recognition
presentations, programs and award items; teen service support; program support and
promotion, and volunteer on -site event management needs.
Volunteer Resources 3 -97 12/08/14
2015 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Administrative Services / Volunteer Resources
1) Dollar Value of a Volunteer Hour
City of Dublin
Known City of Dublin volunteer hours
r year average 43,000
National value: $22.55 per hr*
$969,650 ($22.55 x 43,000 hrs) for
Dublin OH
State value: $21.40 per hr*
$920,200 ($21.40 x 43,000 hrs) for
Dublin OH
*figures from The Independent Sector /Bureau of Labor Statistics
Industry standard figures are used in the above table. Customarily, the field of volunteer
administration utilizes the national figure of $22.55 per volunteer hour. The Independent
Sector /Bureau of Labor Statistics updates the figures regularly based on national labor statistic
research.
2) Percent of City Programs Utilizing Volunteer Services
Of the 27 departments /divisions that make up the City of Dublin (based on the organization chart)
there are currently 18 departments /divisions utilizing City volunteers. This represents 66% of the
entire organization.
3) Percent of Volunteers Very Satisfied or Satisfied with their Overall Volunteer
Experience who, based on their current experience, will continue to volunteer
2014 Volunteer Resources Survey Responses* 98%
* Survey results as of September 2014
99%
100% ggmy
99%
98%
92% 96%
96%
95%
94%
93%
92%
91%
90%
2012 2013 2014
Volunteer Resources 3 -98 12/08/14
2015 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Public Service / Street and Utilities Operations
STATEMENT OF FUNCTIONS
Streets and Utilities is the direct responsibility of the Director of Street & Utilities Operations, who
reports to the Director of Public Service. Minor repairs and maintenance to the City's streets are
charged to this program as is snow plowing and street salting. Guardrail repair /replacement (as a
result of accidents), street signs, pavement markings, and support to special events.
OBJECTIVES AND ACTIVITIES
• Actively pursue cost comparisons between in -house staff and outsourcing.
• Provide well - maintained streets and rights -of -way ensuring safe travel and enhancing the
beauty of the City.
• Clean all City streets five times per year to enhance the neighborhoods and construction
areas.
• Plan, coordinate, and execute involvement with special events activities in a professional and
economical manner.
• Continued inspection procedure for catch basins, manholes, guardrails, vegetation control,
trash pick -up and pavement conditions.
• To provide well - maintained streets that are clearly signed and marked.
PERSONNEL DATA 2014 2015
POSITION TITLE CURRENT NUMBER ADOPTED
Director, Street & Utilities Operations (1)
1
1
Operations Administrator (2)
1
0
Maintenance Crew Supervisor (3)
3
3
Maintenance Worker (4 & 5)
12
16
Administrative Assistant (7)
1
1
Office Assistant II (6) (7)
1
0
Office Assistant I (7)
1
1
TOTAL
20
22
PART - TIME /SEASONAL STAFF
Seasonal Maintenance Worker
19
1Q
TOTAL
10
10
NOTES AND ADJUSTMENTS
(1) The Director's wages are allocated fifty percent (50 %) to this budget, twenty-five percent (25 %) to Solid
Waste (101) and twenty-five percent (25 %) to the Sewer Fund (620). Additionally, forty -five (45%) of the
Operations Administrator position (reflected in the Sewer Fund) is allocated to this budget.
(2) The Operations Administrator position is reallocated in the Public Service Department.
(3) The Maintenance Crew Supervisors are allocated to multiple budgets, including the Street & Utilities
Operations Fund, Solid Waste, and the Water and Sewer Funds.
(4) In the 2014 Street & Utilities Operations budget it was approved for two full -time Streets & Utilities
maintenance worker positions. One of the positions remains vacant while the other position has been removed
and the position reclassified to a Land Acquisition & Utilities Manager under the Department of Public Service
reporting to the Director. This action was authorized by Ordinance 46-14.
(5) The Maintenance Worker positions from Engineering /Sign Shop are now allocated In the Street & Utilities
Operations Work Unit.
(6) The Office Assistant II position is reassigned to the Engineering Work Unit.
(7) All administrative staff positions are being reviewed by an outside human resources firm to determine if
the City's pay ranges are comparable to the market.
Street Mtc 4 -1 12/0814
2015 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Street Maint & Repair
Public Service
Street and Utilities
2013 2014 2014 2014 2015
Actual Budget Revised Budget Estimate Budget
210 -1320
Personal Services
2110
SalariesfWages
1,061,999
1,301,050
1,284,050
1,150,000
1,352,930
2111
Overtime Wages
139,725
93,700
200,200
200,000
120,000
2112
Other Wages
178,320
200,140
200,140
200,140
200,000
2113
Short Term Disability
34,554
0
0
0
0
2120
Employee Benefits
469,804
514,935
529,927
514,935
590,785
2140
Uniforms & Clothing
17,097
18,365
18,365
18,365
23,745
1,901,499 2,128,190 2,232,682 2,083,440 2,287,460
Other Expenses
2201
Conferences /Mileage
8,809
9,650
12,150
9,650
24,730
2302
Repair Services
4,220
6,500
15,035
15,000
6,500
2320
Communications
0
0
0
0
100
2330
Rents/Leases
3,818
5,800
5,800
5,800
5,800
2349
Other Professional Sery
55,840
102,000
110,551
90,000
9,000
2351
Maint. of Equipment
645
1,000
1,000
1,000
3,000
2390
Contractual Services
0
0
0
0
87,500
2391
Memberships /Subscriptic
558
705
705
600
1,350
2410
Once Supplies
4,654
6,400
7,934
5,000
6,400
2420
Operating Supplies
33,554
66,500
69,100
66,500
66,500
2422
Street Salt
376,208
457,480
783,374
783,370
754,880
2428
Special Events
1,945
3,000
3,000
2,000
3,000
2440
Small Tools & Minor Equ
9,449
12,700
12,700
8,000
13,300
2441
Signs
0
0
0
0
180,000
2910
Refunds
0
0
0
0
0
499,700 671,735 1,021,349 986,920 1,162,060
Capital Outlay
2520 Equipment & Furniture 623 3,000 3,000 3,000 1,500
623 3,000 3,000 3,000 1,500
TOTALS $2,401,822 $2,802,925 $3,257,031 $3,073,360 $3,451,020
4 -2
2015 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Public Service / Street and Utilities Operations
BUDGET SUMMARY
210 -1320
• Account 2110 provides funding for the staffing reflected in the Personnel Data and Notes and
Adjustments.
• Account 2112 includes funding for seasonal staff.
• Account 2201 includes funding for training in the following areas: OSHA, vector control,
equipment operation (forklift), LTAP Training Courses. The increase in this account reflects the
addition of a work zone training course for field staff for 2015.
• Account 2302 provides funding for mailbox repairs, and other emergency street and drainage
repairs.
• Account 2330 includes funding for equipment rentals necessary in operations.
• Account 2349 includes funding for accreditation costs (see account 2349 for further information).
• Account 2390 provides funding for contracted street sweeping, storm sewer contingency and the
repairs of guardrails due to accidents. In prior years these items were budgeted under account
2349. These items are now budgeted in the Contractual Services line item to better reflect the
type of expenditure.
• Account 2391 includes funding for memberships in the American Public Works Association and
the Ohio Certified Public Manager's Association.
• Account 2420 Includes funding for operating supplies such as cold mix, hot mix, gravel, crack
sealing materials, curb and catch basin repair supplies and construction materials.
• Account 2422 provides funding for the City's annual purchase of street salt; the budget is based
on the purchase of approximately 4,000 tons of salt at $70.22 per ton (ODOT), and 2,000 tons
@ $112.50 per tons (SWOP4G), plus $4.00 per ton piling fee, 2,000 tons of enhanced salt at
$100.00 per ton, and funding for calcium chloride and salt brine. The price for salt has
significantly increased for winter 2014/2015 compared to prices for 2013/2014 which was; salt at
$49.22 per ton, and enhanced salt at $60.83 per ton.
• Account 2440 includes funding for traffic control signage, small power tools and hand tools.
• Account 2441 provides funding for materials and supplies for the City's sign shop. This also
includes materials and supplies: for the HP Latex Printer.
• Account 2520 provides funding for miscellaneous office furniture.
Street Mtc 4 -3 12/08/14
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City of Dublin
4 -4
2015 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Public Service / Engineering / Transportation Signals and Street Lights
STATEMENT OF FUNCTION
This program is responsible for installing, repairing, and maintaining all traffic and traffic control
signs within the public right -of -way, and maintaining all pavement markings such as crosswalk lines,
stop bars, center lines and school zone markings. Also included within this budget is emergency
warning signal maintenance, maintenance of school zones, and pedestrian crossings.
. To provide well - maintained electrical assets for public health and safety.
PERSONNEL DATA 2014 2015
POSITION TITLE CURRENT NUMBER ADOPTED
Maintenance Worker 4_ 0
TOTAL
Personnel from the Sign Shop have been reassigned to the Street & Utilities Operations Work Unit.
Expenses reflected in this account is for work completed by the Electrical Crew. The Electrical
Crew's positions are reflected in the Engineering Work Unit.
Pub Serv/Engineering 4 -5 12/08/14
2015 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Street Malnt & Repair
Public Service
Engineering 2013 2014 2014 2014 2015
Actual Budget Revised Budget Estimate Budget
210 -1330
Personal Services
2110
SalarieslWages
224,245
246,350
246,350
246,350
0
2111
Overtime Wages
13,201
11,000
11,000
11,900
0
2120
Employee Benefits
81,096
85,175
85,175
85,175
0
2140
Uniforms & Clothing
3,520
4,250
4,499
4, 250
0
322,062
346,775
347,024
346,775
0
Other Expenses
2201
Conferences /Mileage
700
800
800
800
0
2310
Utilities
22,013
26,000
30,427
25,000
28,000
2349
Other Professional Sery
66,220
125,000
183,464
125,000
125,000
2351
Maint of Equipment
250
2,000
2,000
1,200
1,000
2420
Operating Supplies
511
5,000
5,000
2,000
2,500
2430
Repair & Maintenance
80,040
190,000
190,000
95,000
190,000
2440
Small Tools & Minor Equ
2,075
7,000
7,000
3,000
3,500
2441
Signs
106,201
135,000
135,000
110,000
0
278,010
490,800
553,691
362,000
350,000
Capital Outlay
2520
Equipment & Furniture
11,365
25,000
28,986
20,000
0
11,365
25,000
28,986
20,000
0
TOTALS
$611,437
$862,575
$929,701
$728,775
$350,000
4 -6
2015 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Public Service / Engineering / Transportation Signals and Street Lights
BUDGET SUMMARY
210 -1330
• Account 2310 provides funding for utilities for operation of traffic signals.
• Account 2349 provides funding for contracted long -line and short -line pavement marking
services.
• Account 2430 provides funding for signal head replacements, router for remote
communications with traffic signals, and other traffic signal repair and maintenance.
Note: Personnel from the Sign Shop have been reassigned to the Street& Utilities Operations Work
Unit. Expenses reNected in this accountis for wank completed by the Electrical Crew. the Electrical
Crews positions are reflected in the Engineering Work Unit.
Pub Serv/Engineering 4-7 12/08/14
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I of Dublin
y
4 -8
2015 OPERATI146 BUDGET - CITY OF DUBLIN, OHIO
Public Service /'Engineering / Highway Maintenance
This program is identical to the street maintenance program as outlined in the street maintenance
section, except this covers work perlformed on the various state highways located within the City.
The monies utilized for this section Eire from the State Highway Maintenance Improvements Fund
which is generated by motor vehicle registration fees and gasoline tax revenues, and can only be
spent for this limited purpose.
NOTES AND ADJUSTMENTS
There are no personnel assigned to Highway Maintenance.
Pub Sery / Engineering / Highway 4 -9 12/08/14
2015 OPERATING BUDGET- CITY OF DUBLIN, OHIO
State Highway
Public Service
2013 2014
2014 2014
2015
Engineering
Actual Budget
Revised Budget Estimate
Budget
211 -1330
Other Expenses
2310 Utilities
22,013 25,750
30,177 25,750
22,000
Capital Outlay
2550 Street Maint Projects 0 805,000 2,187,000 2,186,000 0
0 805,000 2,187,000 2,186,000 0
TOTALS 130,130 1830,750 $2,267,181 $2,261, $ 22,000
211 -0314
Capital Outlay
2790 Transfers $0 $0 $0 $0 $25,000
410
2015 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Public Service / Engineering / Highway Maintenance
211 -0314
. Account 2790 provides funding for necessary transfers.
211 -1330
• Account 2310 provides funding for the cost of utilities related to the operation of traffic
signals that are located on State highways.
Pub Sery / Engineering / Highway 4 -11 12/08/14
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1
City of Dublin
4 -12
2015 OPERATIING BUDGET - CITY OF DUBLIN, OHIO
Public Service / Cemetery Maintenance
STATEMENT OF FUNCTIONS
The City of Dublin recognizes Its' responsibility to provide the proper grounds for its permanent
residents by striving to protect and enhance its active and historical cemeteries. Cemetery
Maintenance facilitates the burial process with the greatest of respect and ensures proper care of
these sacred grounds by adherence to the highest of maintenance standards.
OBJECTIVES AND ACTIVITIES
• To provide proper burial grounds that reflect Dublin's high standards and to ensure a most
respectful burial process.
PERSONNEL DATA 2014 2015
POSITION TITLE CURRENT NUMBER ADOPTED
Maintenance Worker 1 1
TOTAL 1 1
PART - TIME /SEASONAL STAFF
Seasonal Maintenance Worker 2 2
TOTAL 2 2
NOTES AND ADJUSTMENTS
Cemetery 4 -13 12/08/14
2015 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Cemetery
Public Service
Cemetery Maintenance
2013 2014
2014
2014
2015
62,310
Actual Budget
Revised Budget
Estimate
Budget
5,000
5,550
5,500
5,000
2112
212 -1621
26,286
28,320
28,320
28,320
Personal Services
2110
Salaries[Wages
61,776
62,310
62,335
62,310
64,465
2111
Overtime Wages
1,235
5,000
5,550
5,500
5,000
2112
Other Wages
26,286
28,320
28,320
28,320
28,320
2120
Employee Benefits
27,304
29,895
31,420
31,420
35,080
2140
Uniforms & Clothing
450
2,100
2,100
1,000
2,125
117,051 127,625 129,725 126,550 134,990
Other Expenses
2201
Conferences /Mileage
53
1,000
1,000
200
1,000
2310
Utilities
205
930
1,325
700
950
2349
Other Professional Sery
1,000
1,000
1.000
0
1,000
2351
Maint. of Equipment
737
1,500
1,500
500
500
2380
Printing and Reproductio
49
500
500
500
500
2390
Contractual Services
2,354
6,750
6,750
2,000
11,000
2410
Office Supplies
257
300
300
300
300
2430
Repair & Maintenance
6,000
6,200
9,372
2,500
6,800
10,655 18,180 21,747 6,700 22,050
Capital Outlay
2510 Land & Land Improveme 10,035
2520 Equipment & Furniture 0
64,500
0
91,975
0
91,975
0
12,750
3,200
10,035
64,500
91,975
91,975
15,950
TOTALS $137,741
$210,305
$243,447
$227,225
$172,990
4.14
2015 OPERATIING BUDGET - CITY OF DUBLIN, OHIO
Public Service / Cemetery Maintenance
BUDGET SUMMARY
212 -1621
• Account 2110 provides funding for full -time staff allocated to this budget as reflected in the
Personnel Data.
• Account 2112 provides funding for seasonal staff wages.
• Account 2201 provides funding for equipment safety training as needed.
• Account 2310 provides funding for electricity and water.
• Account 2351 provides funding for the repair and maintenance of mower, trimmers and
other miscellaneous equipment used for cemetery maintenance.
• Account 2390 provides funding for the transaction expenses related to the acceptance of
Visa /MasterCard and vault oompany services. It also includes funds for cemetery arborist
work niche engraving fees. Fees for niche engraving will be recovered through fee
collection.
• Account 2430 includes funding for footers for monuments, grass seed, concrete, topsoil, and
fertilizers. It also includes $2,000 for the aggregates to top dress the Main Cemetery's gravel
drive.
• Account 2510 includes fundiing for fence and stone wall work, headstone refurbishing,
annuals /perennials, tree planting replacements and mulch.
• Account 2520 includes a tombstone grapple device.
Cemetery 4-15 12/08/14
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1
Cityof Dublin
4 -16
2015 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Recreation Services
STATEMENT OF FUNCTIONS
Dublin Recreation Services is responsible for delivering diverse quality programs and services that
promote active lifestyles, learning and the arts that will enhance the quality of life throughout the
community.
• To provide proactive management, proficiency, and efficiency to all Recreation Services
functions.
• To provide safe quality leisure time activities and opportunities.
• To promote active lifestyles and participation in recreation programs through comprehensive
marketing strategies.
• To maximize accessibility for all citizens of Dublin.
• To provide the highest quality service to the community.
PERSONNEL DATA
2014
2015
POSITION TITLE
CURRENT NUMBER
ADOPTED
Director, Recreation Service
1
1
Recreation Services Administrator
1
1
Recreation Program Supervisor
4
4
Recreation Program Coordinator
1
1
TOTAL
7 (1)
7 (1)
PART -TIME /SEASONAL STAFF
Front Desk
3.25
3.25
Intern
3
3
Open Gym & Sports Programs
3
3
Special Events
.25
.25
Pre - School / Youth Camps (2)
15.5
15.5
Pre - School / Youth Programs
.50
.50
Teen Camps
3.25
3.25
Teen Programs / Lounge
1.75
1.75
Adult Programs
.25
1.0
Senior Programs / Program Assistants
.75
.75
Special Needs
1
1
TOTAL
32.5 FTE
33.25 FTE
(1) The full -time positions are allocated between this budget, the Dublin Community Recreation Center
budget, and the Swimming Pool budget.
(2) Increase to the FfE's allocated for (part-time staffing for additional Adult Program Specialist position
to implement new adult programming plans.
Recreation 4 -17 12/08/14
2015 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Recreation
Office of City Manager
SalanesfWages
568,562
589,470
589,505
Recreation Services
2013 2014
2014
2014
2015
3.000
Actual Budget
Revised Budget
Estimate
Budget
213 -1630
Personal Services
2110
SalanesfWages
568,562
589,470
589,505
589,470
604,765
2111
Overtime Wages
3,077
3.000
3,550
3,500
3,000
2112
Other Wages
526,776
550,000
550,000
550,000
594,000
2113
Short Term Disability
8,765
0
6,515
6,500
0
2120
Employee Benefits
286,796
285,495
306,754
285,495
335,285
2140
Uniforms & Clothing
8,186
12,450
12,450
12,450
13,950
1,402,162 1,440,415 1,468,774 1,447,415 1,551,000
Other Expenses
2201
Conferences /Mileage
4,503
7,060
7,060
7,060
7,060
2320
Communications
1,580
9,060
9,060
3,000
9,055
2330
Rents /Leases
90,536
135,845
145,400
120,000
142,925
2349
Other Professional Sery
307,105
324,650
349,611
324,650
371,835
2351
Maint. of Equipment
0
1,000
1,000
0
1,000
2370
Advertising
0
850
1,350
0
845
2380
Printing & Reproductions
1,314
32,500
45,859
45,000
32,500
2390
Misc Contractual Services
37,156
36,000
36,000
36,000
36,000
2391
Memberships /Subscriptions
2,972
4,410
4,410
3,000
2,645
2410
Office Supplies
4,696
14,160
16,572
12,000
14,160
2420
Operating Supplies
51,007
77,505
77,395
70,000
75,005
2423
Concessions
0
0
0
0
0
2442
Sports Equipment
10,077
11,000
11,299
11,000
12,150
2840
Special Events
775
800
1,010
1,000
30,800
2841
Sr. Citizens Activities
27,096
28,655
30,455
28,655
28,655
2842
Sports Leagues
47,536
56,440
62,963
50,000
56,635
2910
Refunds
47,174
60,000
60,000
60,000
60,000
633,527 799,935 859,444 771,365 881,270
Capital Outlay
2520 Equipment& Furniture 1,732 2,000 12,000 12,000 1,000
1,732 2,000 12,000 12,000 1,000
TOTALS $2,037,421 $2,242,350 $2,340,218 $2,230,780 $2,433,270
4 -18
2015 OPERATI14G BUDGET - CITY OF DUBLIN, OHIO
Recreation Services
213 -1630
• Account 2110 provides funding for full -time staffing reflected in the Personnel Data and the
Notes and Adjustments.
• Account 2112 provides an increaise in funding for part-time and seasonal staff wages for potential
camp program and additional part-time Adult Program Specialist position to implement new adult
programming plan.
• Account 2320 provides funding for paper and ink for plotter, senior newsletter, and postage.
• Account 2330 provides funding for rental of camp facilities from Dublin City Schools, passenger
bus rentals for senior programs„ and mail and copy machine rentals.
• Account 2349 includes an increase for anticipated increase in costs for planned field trips for
summer camps, proposed new adult programming and additional senior fitness programs. All
additional costs will be offset by additional revenue through fees collected.
• Account 2380 includes funding for the Healthy Brochure (split between this budget and the
Community Recreation Center budget) and will include pages for the Dublin Schools community
education programs as part of the partnership between the City and Dublin Schools.
• Account 2390 provides funding Ifor fees to accept credit cards (allocated 50/50 split between this
budget and the DCRC budget).
• Account 2420 provides funding for supplies for summer camp programs, special needs programs,
teen programs, adult and youth programs.
• Account 2840 includes Increased funding for new /additional Healthy Dublin programming.
• Account 2841 provides funding for senior citizens activities and programming.
• Account 2842 includes funding for league officials, and for the revenue split with Dublin City
Schools for use of tennis courts for tennis league.
• Account 2520 includes funding for replacements of lounge furniture.
Recreation 4 -19 12/08/14
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1
City of Dublin
4 -20
2015 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Community Recreation Center
The Dublin Community Recreation Center (DCRC) is a well managed, efficiently operated, state of the
art facility providing the highest standards of organized and open leisure activities to the residents of
Dublin and the Dublin School District. Through well - planned facility management and programming,
the DCRC is committed to the highest level of service for our internal and external customers.
OB3ECTIVES AND ACTIVITIE
• To provide excellent customer service and maximize operational efficiency.
• To provide safe, quality leisure activities and services.
• To provide a combination of open recreation and structured program opportunities.
• Maximize recreational and leisure activities and promote a healthy community.
• To provide a facility, which meets or exceeds all state and local health and safety requirements,
and support environmentally sound practices where reasonably possible.
PERSONNEL DATA
2014
2015
POSITION TITLE
CURRENT NUMBER
ADOPTED
Recreation Service Administrator
3
3
Recreation Program Supervisor
3
3
Membership Services Supervisor
1
1
Recreation Operations Supervisor
1
1
Theater Supervisor
1
1
Recreation Program Coordinator
3
3
Recreation Operations Specialist
2
2
Administrative Assistant (2)
1
1
TOTAL
15 (1)
15 (1)
PART - TIME /SEASONAL STAFF
Reservation Facility Workers (3:)
3
3.6
Fitness /Wellness
10
10
Aquatics
20
20
Babysitters
5.5
5.5
Wee Folk Room Front Desk
1.5
1.5
Head Front Desk
6
6
Theater Staff (3)
1
1.2
Manager on Duty
1
1
TOTAL
48 FTE
48.8 FIE
A Wellness Coordinator position its allocated twenty-five percent (25 %) to this budget and seventy-five
percent (75 %) to the Employee Benefits Self Insurance Fund.
(1) The full -time positions are allocated between this budget, the Recreation Programs budget,
and the Dublin Municipal Pool's ibudget.
(2) All administrative staff positions are being reviewed by an outside human resources firm to
determine if the City's pay range's are comparable to the market.
(3) Additional part-time staff for reservations /rentals and for the Abbey Theater for additional stage
manager hours for planned productions.
DCRC 4-21 12/08/14
2015 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Recreation
Office of City Manager
Community Recreation Ctr 2013 2014 2014 2014 2015
Actual Budget Revised Budget Estimate Budget
213 -1631
Personal Services
2110
Salaries/Wages
649,374
719,575
719,645
719,575
715,560
2111
Overtime Wages
5,708
4,500
6,050
6,000
4,500
2112
Other Wages
1.234,735
1,228,915
1,228,915
1228,915
1,243,175
2113
Short Term Disability
9,616
0
4,130
4,100
0
2120
Employee Benefits
439,281
499,360
503,377
500,000
478,700
2140
Uniforms & Clothing
7,228
7,830
8,665
8,100
8,145
2,345,942 2,460,180 2,470.782 2,466,690 2,450,080
Other Expenses
2201
Conferences /Mileage
22,319
37,680
43,177
37,000
31,710
2310
Utilities
536,150
500,000
577,807
520,000
640,450
2320
Communications
7
12.200
12,400
2,500
12,200
2330
Rents/Leases
6,025
11.300
13,273
11,300
11,300
2349
Other Professional Sery
199.872
236.015
286,342
215,000
205,155
2351
Maint. of Equipment
635
6,000
7,500
2,500
6,000
2370
Advertising
11,262
15,000
17,180
13,000
15,000
2380
Printing & Reproductions
48,702
39,000
39,240
39,240
39,000
2390
Misc Contractual Services
44,153
42,800
43,879
42,800
42,800
2391
Memberships /Subscriptions
3,803
4,615
4,615
4,615
4,490
2410
Office Supplies
10,069
20,000
23,283
14,000
20,000
2420
Operating Supplies
19,322
31,110
35,193
28,000
40,120
2425
Merchandise for resale
3,341
3,000
4,050
3,100
3,000
2426
Program Supplies
35,506
44,105
56,920
44,105
45,005
2430
Repair & Maintenance
34,188
49,750
54,684
40,000
65,760
2440
Small Tools & Minor Equip
310
2,250
2,250
1,000
2,250
2442
Sports Equipment
50,789
81,325
105,215
80,000
104,500
2910
Refunds
35,188
40,000
40,000
40,000
40,000
1,061,641 1,176,150 1,367,008 1,138,160 1,228,740
Capital Outlay
2520 Equipment & Furniture 9,094 71,450 85,513 73,000 59,200
9,094 71,450 85,513 73,000 59,200
TOTALS $3,416,677 $3,707,780 $3,923,303 $3,677,850 $3,738,020
4-22
2015 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Community Recreation Center
BUDGET SUMMARY
213 -1631
• Account 2110 provides funding for full -time staffing as reflected in the Personnel Data and the
Notes and Adjustments.
• Account 2112 includes an increase to fund additional staffing needs for operation and
reservation /rentals, and additional part-time staff for the Abbey Theater. Much of the
additional funding requests will be recovered through anticipated additional revenue.
• Account 2201 includes funding for staff continuing education /conferences, lifeguard
certifications and swim tear coach travel for anticipated swim meets.
• Account 2330 includes funding for rental of a postage machine and copier and reflects an
increase for the rental of a 50 meter pool for the Community Swim Team.
• Account 2349 includes a reduction in funding due to payment for USA Swimming fees and all
meet fees being paid directly through the swim team booster organization.
• Account 2380 includes funding for the Healthy Brochure (split between this budget and the
Community Recreation Center budget) and will include additional pages for the Dublin Schools
community education programs as part of the partnership between the City and Dublin Schools.
• Account 2390 provides funding for cable for the DCRC and fees for accepting credit cards
(allocated 50/50 split between this budget and the DCRC budget).
• Account 2420 provides funding for operating supplies such as pool chlorine, first aid supplies,
and theater operating supplies. Includes additional funding for replacement of outdated AED
units.
• Account 2426 provides funding for program supplies such as arts and crafts supplies, aquatic
participant certificates, birthday party package supplies, and various training manuals.
• Account 2430 includes additional funding for repairs and preventive maintenance for the
Colorado Timing System in the competition pool.
• Account 2442 provides funding to replace heavily used Fitness equipment, per the rotation
schedule of equipment. All equipment being replaced will be placed into service at other
employee fitness rooms and /or posted online for resale through GovDeals.
• Account 2520 includes funding for security cameras, patio umbrellas, miscellaneous lobby
enhancements, and replacement chairs and tables.
DCRC 4 -23 12/08/14
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1
City of Dublin
4 -24
2015 OPERA7714G BUDGET - CITY OF DUBLIN, OHIO
Administrative Services /Community Recreation Center — Facilities
STATEMENT OF FUNCTIONS
The Facilities Work Unit is charged with protecting the City's investment in the Community
Recreation Center (DCRC) by ensuring that both the appearance and functions are preserved. This
is accomplished by adhering to proper preventive maintenance programs, performing repairs in a
professional manner and as quickly as possible, maintaining a safe and clean environment for
building occupants and visitors, and by seeking the most efficient utilization of space and energy
resources.
OBJECTIVES AND ACTIVITIES
• To establish and implement a proactive preventive maintenance program.
• To perform regular inspections of facilities and equipment.
• To provide custodial services, utilizing green cleaning practices as much as possible.
• To perform repairs to equipment and facility components.
• To provide oversight for certain recreation construction and renovation projects.
• To reduce energy consumption at the Recreation Center by introducing best practices in
conservation and installing efficient mechanical and electrical systems.
PERSONNEL DATA 2014 2015
POSITION TITLE CURRENT NUMBER ADOPTED
Maintenance Crew Supervisor 1 1
Maintenance Worker 3 3
Custodians (1) 6 a
TOTAL 10 9
NOTES AND ADJUSTMENTS
(1) A Custodial Worker position that: became vacant due to retirement is eliminated, and contract
custodial services is expanded.
Adm /Rec Fac 4-25 12/08/14
2015 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Recreation
Administrative Services
Facilities Management
2013
2014
2014
2014
2015
488,525
Actual
Budget
Revised Budget
Estimate
Budget
213 -1940
13,000
2120
Employee Benefits
212,955
254,035
Personal Services
2110
Salaries /Wages
513,159
541,235
541,435
541,235
488,525
2111
Overtime Wages
10,001
13,000
13,000
13,000
13,000
2120
Employee Benefits
212,955
254,035
254,221
254,035
263,980
2140
Uniforms & Clothing
8,939
8,000
9,000
8,500
7,200
745,054 816,270 817,656 816,770 772,705
Other Expenses
2201
Conferences /Mileage
95
1,700
1,700
100
1,600
2211
Meeting Expenses
0
350
350
0
350
2330
Rents /Leases
0
1,500
1,500
1,500
1,500
2350
Maint. of Equipment
65,395
79,750
87,917
79,750
87,200
2390
Misc Contractual Service
235,595
288,100
313,055
250,000
366,100
2420
Operating Supplies
68,245
95,000
108,476
95,000
95,000
2440
Small Tools & Minor Equ
993
1,800
1,800
11800
1,800
370,323
468,200
514,798
428,150
553,550
Capital Outlay
2520
Equipment & Furniture
1,353
0
30,507
30,000
0
2530
Bldgs. & Other Structure:
292,889
444,000
590,678
444,000
410, 000
294,242
444,000
621,185
474,000
410,000
TOTALS
$1,409,619
$1,728,470
$1,953,639
$1,718,920
$1,736,255
4-26
2015 OPERATIING BUDGET - CITY OF DUBLIN, OHIO
Administrative Services /Community Recreation Center — Facilities
BUDGET SUMMARY
213 -1940
• Account 2110 provides funding for full -time staffing as reflected in the Personnel Data.
• Account 2111 provides funding for overtime wages to provide staff coverage for
maintenance projects, emergency call -ins and special events.
• Account 2112 provides funding for seasonal staff wages.
• Account 2350 includes funding for ongoing general maintenance and repair of the
Community Recreation Center (DCRC) as well as HVAC and related equipment repairs.
• Account 2390 includes funding for preventive maintenance services, technical maintenance
services, duct work cleaning, drain cleaning, custodial quality control inspections and
expanded contract cleaning :services.
• Account 2420 provides fundiing for custodial supplies, light bulbs, filters, paints and other
miscellaneous supplies to maintain the facility.
• Account 2440 provides funding for small hand tools.
• Account 2530 provides funding to for a number of capital improvement projects including a
Geothermal system to provide cooling for most of the facility.
Adm /Rec Fac 4 -27 12/08/14
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1
City of Dublin
4 -28
2015 OPERATING BUDGET - CITY OF DUBLIN, OHIO
(Dublin Municipal Pools
STATEMENT OF FUNCTIONS
The Dublin North and South Community Pools are seasonal operations which provide the
community diverse aquatic related recreation opportunities. Pool facilities include a lap pool,
leisure play pool, tot pool, waterslides, diving boards and well, concession stand, and a water
play /spray area. The operation of the Ballantrae Spray Park was added to the Dublin Municipal
Pool Budget in 2012.
OBJECTIVES AND ACTIVITIES
• To offer open recreational swim times for general public use.
• To offer a comprehensive outdoor aquatics program including swim lessons for all ages,
a local recreational swim team program for school age youth, and water exercise classes.
• To provide continuing education and extensive safety training for all pool staff.
• To increase open recreation opportunities and incorporate community based activities.
• To operate swimming facilities that meet, or exceed all state health and safety
requirements.
PERSONNEL DATA
2014
2015
POSITION TITLE
CURRENT NUMBER
ADOPTED
PART - TIME /SEASONAL ST / %FF
Pool Manager
4.5
4.5
Concession Manager
.75
.75
Assistant Concession Manager
2.75
2.75
Pool Lifeguard
39.5
39.5
Desk Staff /Concession Staff
13.75
13.75
Swim Team Coaches
3.75
3.75
Swim Instructors
.25
.25
TOTAL
65.25 FTE
65.25FTE
*FTE -full -time equivalent hours rounded to
the nearest quarter
NOTES AND ADJUSTMENTS
A portion of full -time staffing costs are allocated to this budget: Director of Recreation is five
percent (5 %), Recreation Program Coordinator is five percent (5 %), Recreation Services
Administrator is thirty percent (30 %), Recreation Program Supervisor is thirty percent (30 %), and
Recreation Program Coordinator is thirty percent (30 %).
Pool 4-29 12/08/14
2015 OPERATING BUDGET - CITY OF DUBLIN, OHIO
fml
Office of City Manager
Recreation
Services
2013
2014
2014
2014
2015
0
0
Actual
Budget
Revised Budget
Estimate
Budget
215 -1630
18.500
18,500
61,750
Personal Services
2110
Salaries/Wages
54,233
76,095
75,995
55,000
60,650
2111
Overtime Wages
1,253
500
600
600
500
2112
Other Wages
364,430
407,270
407,270
407,270
440.360
2113
Short Term Disability
1,142
0
0
0
0
2120
Employee Benefits
76,894
85,610
85,610
85,610
93,940
2140
Uniforms & Clothing
10,059
10,000
10,000
10,000
10,000
508,011
579,475
579,475
558,480
605,450
Other Expenses
2201
Conferences/Mileage
450
980
980
980
980
2310
Utilities
142,440
158,000
177,615
145,000
159,580
2320
Communications
0
200
200
200
200
2349
Other Professional Sam
709
730
1,005
1,000
810
2390
Misc Contractual Services
4,623
4,400
4,400
4,400
4,400
2391
Memberships /Subscriptions
0
1,200
1,200
1,200
1,350
2410
Office Supplies
0
1,000
1,000
100
1,000
2420
Operating Supplies
2.766
6,000
7,073
6,000
6,000
2423
Concessions
42,532
50,000
61,813
50,000
50,000
2424
Pool Supplies /Chemicals
13,289
21,500
30,811
16,000
21,500
2426
Program Supplies
735
3,050
3,050
1,500
2,900
2430
Repair & Maintenance
10,872
56,000
67,053
40,000
60,500
2910
Refunds
80
1,500
1,500
500
1,500
218.496 304,560 357,700 266,880 310,720
Capital Outlay
2520 Equipment& Fumlture
28,215
18,500
18,500
18,500
24,250
2530 Bldgs. & Other Structure:
0
0
0
0
37,500
28,215
18,500
18.500
18,500
61,750
TOTALS $754,722 $902,535 $955,675 $843,860 $977,920
4-30
2015 OPERA71NG BUDGET - CITY OF DUBLIN, OHIO
Dublin Municipal Pools
BUDGET SUMMARY
215 -1630
• Account 2110 provides funding for full -time staff allocated to this budget as reflected in
the Notes and Adjustments.
• Account 2112 provides funding for seasonal staff wages based on pool operating
schedules and analysis of spending trends.
• Account 2310 provides for utilities for the outdoor municipal pool facilities.
• Account 2391 includes funding for the N.E.W. Swim League fees for the Dolphins Swim
Team program.
• Account 2423 provides funding for supplies to stock the concession stands at the pool
facilities. Expenses for supplies are offset by revenues generated.
• Account 2424 provides funcling for chlorine and CO2 and reflects no change in funding
due to spending trend analyses.
• Account 2430 includes an increase in funding for North Pool slide tower painting, canopy
replacement and diving board tower painting.
• Account 2520 includes funding for new chaise lounge chairs, new portable ADA pool lift
chair for DCPN and AED replacements.
Pool 4 -31 12/08/14
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City of Dublin
4 -32
2015 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Events Administration
STATEMENT OF FUNCTIONS
Hotel/ Motel Tax Fund 75% of the hotel /motel tax revenues are credited to Hotel /Motel Tax Fund in
accordance with City Ordinance No. 133 -87 and the Ohio Revised Code. The remaining 25% is
distributed to the Dublin Convention and Visitors Bureau (DCVB). From the Hotel /Motel Tax Fund, the
City allocates approximately 25% of the total revenue to the Dublin Arts Council (DAC), upto a maximum
as specified in a lease agreement executed for the DAC's use of a City-owned facility. Funds may be
distributed to other organizations through City Council review of submitted hotel /motel tax grant
applications.
Events Administration City- sponsored events are approved through the regular budget process. For
2015, these include the St. Patrick's Day Parade, Independence Day Celebration, Dublin Irish Festival
(DIF) and Spooktacular. Events Administration plans, implements, and manages special events that
enhance the City's international image, build community, provide fundraising opportunities for community
organizations, and support the mission of the DCVB by attracting overnight visitors to Dublin hotels.
OBJECTIVES AND ACTIVITIES
• TO plan, implement, and manage city- sponsored festivals, events and parades in a professional
and fiscally responsible manner.
• To help community events adhere to safety and city ordinances and policies by providing a one -
stop shop for event approval
• To ensure that City Council's goals of fostering community pride and spirit by creating events and
encourag ing community participation are achieved.
• To establsh, develop, and cultivate effective relations among the City, community organizations
and schools involved in special events.
• To secure cash, media and in -kind donations for City of Dublin events by creating and
maintaining mutually beneficial partnerships with local, regional and national corporations.
• To secure and build relationships with media partners to reach targeted audiences.
• To promote events to local, regional, national and International markets to increase overnight
stay in Dublin hotels.
• To cultivate relationships with community organizations by providing fundraising opportunities in
support of community initiatives.
• To develop and negotiate contracts in conjunction with risk management and legal counsel.
• To develop and manage a wide range of entertainment and activities targeting children, youth
and adults.
• To plan and implement special event support services including transportation, accommodations,
equipment rentals, electrical) and sound services and hospitality.
• To implement safe events through efforts with NIMS training and a comprehensive and citywide
safety plan.
PERSONNEL DATA
2014
2015
POSITION TITLE
CURRENT NUMBER
ADOPTED
Event Manager
1
1
Event Administrator
2
2
Event Coordinator
1
1
Staff Assistant (1)
2
2
TOTAL
6
6
PART - TIME /SEASONAL STAFF
Event Assistants, year -round
2
2
Office Assistant I - summer
1
1
Summer Event Support
4_
TOTAL
7
B
NOTES AND ADJUSTMENTS
(1) All administrative staff positions are being reviewed by an outside human resources firm to
determine if the City's pay ranges are comparable to the market.
Events Admin 4 -33 12/08/14
2015 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Hotel /Motel Tax
Office of City Manger 2013 2014 2014 2014 2015
Events Administration Actual Budget Revised Budget Estimate Budget
217 -1130
Personal Services
2110
Salaries /Wages
332,907
378,660
378,760
378,660
395,080
2111
Overtime Wages
19,912
19,000
19,000
19,000
19,000
2112
Other Wages
77,021
60,000
80,000
80,000
77,000
2120
Employee Benefits
123,071
150,720
150,720
150,720
163,320
Other Expenses
2201
Conferences /Mileage
4,914
9,050
9,050
9,050
7,050
2211
Meeting Expenses
1,774
1,750
2,225
2,200
2,650
2350
Communications
3,088
3,300
3,300
3,300
4,000
2349
Other Professional Services
1,666,824
1,667,050
1,667,050
1,667,050
1,769,330
2360
Insurance & Bonding
0
0
0
0
12,000
2370
Advertising
61,003
73,000
73,000
73,000
73,000
2380
Printing & Reporductions
16,890
25,150
23,395
20,000
18,150
2390
Misc. Contractual Services
5,622
4,500
6,505
6,500
6,500
2391
Memberships /Subscriptions
2,299
2,700
2,700
2,700
2,870
2410
Office Supplies
5,187
6,550
6,650
6,600
7,350
2420
Operating Supplies
303,817
320,100
350,100
350,000
364,150
2440
Small tools & Minor Equipment
1,447
5,200
5,200
5,200
5,950
2812
Special Projects /Programs
34,369
9,250
10,050
10,000
39,250
2813
Promotional Programs
130,365
4,400
4,400
4,400
8,600
2815
Volunteer Program Refunds
18,929
22,450
22,450
22,450
22,350
2910
Refunds
5,401 _
200
8,100
8,000
200
TOTALS $2,815,451 12,763,780 12,823,405 $2,819,5 $2,998,550
4 -34
2015 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Hotel /Motel Tax
2013
2014
2014
2014
2015
Actual
Budget
Revised Budget
Estim
Budget
Finance
217 -1220
2390 Misc Contractual Services
2,900
3,000
3,000
3,000
3,000
Street & Utilities Operations
217 -1320
2420 Operating Supplies
21,051
26,000
26,000
26,000
24,000
Parks & Open Space
217 -1620
2420 Operating Supplies
13,947
12,100
13,489
12,100
26,500
2511 Capital Outlay
1,405
0
0
0
0
15,352
12,100
13,489
12,100
26,500
Police
217 -1820
2390 Misc Contractual Services
18,889
22,500
22,500
22,500
26,000
Special Events Total Other Work Units $58,192 $63,600 $64,989 $63,600 $ 79,500
4 -35
2015 OPERATI14G BUDGET - CITY OF DUBLIN, OHIO
Events Administration
BUDGET SUMMARY:
217 -1130
• Account 2110 provides funding for staffing reflected in Personnel Data and the Notes and
Adjustments.
• Account 2111 provides funding for overtime of which approximately 95% occurs in July to
support the two largest events.
• Account 2112 includes funding for part- time /seasonal staff.
• Account 2211 provides funding for committee and sponsorship meetings.
• Account 2320 includes funding for courier services and radio rental for Dublin Irish Festival (DIF).
• Account 2349 includes professional services for City - sponsored events including photography,
marketing and public relations services and graphic design; citywide ASCAP and BMI and SEASAC
music licensing; entertainment and activities including fireworks, children's games, parade floats,
exhibitors, musicians and dancers. Operational services include sound and electrical
professionals, cleaning services, hotels for entertainers, patron shuttle service and credit card
processing fees for tickets and beverage tokens for DIF; rentals including tents, generators, ice
trucks, lights, port-a- johns, stages, tables, chairs, and golf carts. Payments to beverage
Fundraising groups for DIF are also included. A significant amount of these expenditures are
offset by revenue generated by the events.
• Account 2370 includes funds; for DIF advertising.
• Account 2380 includes funds for DIF print materials including brochures, tickets and on -site-
guides.
• Account 2420 includes funding for float supplies, prizes, crafts, helium, table coverings, signage,
wristbands and beverages bo sell at DIF (which accounts for the majority of the funding in this
account). Beverage sales generate significant offsetting revenue.
• Account 2812 provides funding for committee ceremonial needs, funding for the DIF scholarship.
Funding is also provided to include composting and compostable supplies and cigarette recycling
for the DIF.
• Account 2813 provides funding for DIF promotional activities including materials for the Friends
and Family packages, which is offset by revenue generated.
• Account 2815 includes funding for DIF volunteer programs including T -shirts and shuttles
The following four accounts include budget items formerly included within otherfunds and
division budgets that have been allocated to Events Administration for 2015. This
reallocation provides a more complete reflection of the direct costs associated with Events.
217 -1220 - Finance
. Account 2390 provides funding for an armored car pick -up of cash during the DIF.
217 -1320 — Streets & Utilities
Account 2420 includes funding to Streets and Utilities for special event materials such as gravel,
barrier walls, cones and freestanding fencing.
217 -1620 — Parks & Open Soaa
• Account 2420 includes funding to Parks for mulch, trash bags and materials needed for events, and
grass seed for event turf area after 'the events.
217 -1820 - Police
• Account 2390 includes funding to Police for private security hired for Independence Day and DIF.
Events Admin 4 -36 12/08/14
2015 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Events Administration
1. Total Cost of House Work at City Signature Events, all City Employees
(Day of Event, Overtime Costs, including pre -event and post event costs)
*Pre and post event costs are not calculated for the Dublin Irish Festival
* *2014 Figures are yet to be determined for Spooktacular & Dublin Irish Festival
Events Admin 4-37 12/08/14
■ $11,468
$10,881
Spooldacular
$23,282
- $21,212
TBD **
-
$180,818
_
$170,087
Dublin Irish Festival
_ _
$159,012
$180,246
•2010
TBD **
2011
.2012
$77,535
1�= $69.464
•2013
Independence Day
$76,797
1112014
$89,550
$88,585
$34,935
ij $41,961
St. Patrick's Day
552.029
r1,361
$34,935
$0 $SOp00 $100,000
$150,000 $200,000
*Pre and post event costs are not calculated for the Dublin Irish Festival
* *2014 Figures are yet to be determined for Spooktacular & Dublin Irish Festival
Events Admin 4-37 12/08/14
2015 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Events Administration
Performance Measures:
2. Attendance at the Dublin Irish Festival
210,00()
102,800
IM
101),000 92,884
86,119
80.000
v0,000
4o.noo
20.000
2010 2011 201 2013 2014 5 Year Ave.
This measurement tracks the actual number of people who attend the Dublin Irish Festival. The weather
can have the biggest effect on attendance, with rain causing a slight decrease in 2014.
Events Admin 4 -38 12/08/14
2015 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Performance Measures:
Events Administration
3. Percent of Budgeted Expenditure Recovered per City Signature Event
(Cost Recovery with Staffing)
— 115%
107%
Dublin Irish festival 104%
109%
106%
14%
16%
Independence Day _ 16%
15%
17%
12%
24%
SL PaIr¢k's Day 17%
24%
0% 2D% 40% 60% 80% 100% 120% 140%
M 201 - 2011 2012 •2013 0 201
This measurement tracks the receipts collected (example: ticket sale and sponsorship) vs. the
expenditures (example: entertainment) per event. Each event has different overall goals based on
projected revenue potential. Staffing costs are included, but Irish Festival only includes day of regular
and overtime, not time spent preparing for event.
Events Admin 4-39 12/08/14
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City of Dublin
2015 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Hotel Motel Tax Fund
City Council has directed tax receipts from overnight hotel stays be utilized for beautification,
tourism, and community cultural opportunities. Allocations provide for the maintenance,
management, programming and purchase of public art; grants to non -profit organizations that
enhance visitor appeal, encourage overnight stays and visitor spending in the City, and grants for
public space beautification. The Fund also provides revenue to the Dublin Convention and Visitor
Bureau and the Dublin Arts Council.
OBJECTIVES AND ACTIVITIES
• Through its strategic use of public art, the City of Dublin strives to contribute to the
character and landscape of the community in a sophisticated manner that celebrates the
history and diversity of its residents.
PERSONNEL DATA 2014 2015
POSITION TITLE CURRENT NUMBER ADOPTED
Public Art Conservation /Contract Specialist
TOTAL
The Public Art Conservation /Contract Specialist position is now reflected in the Hotel /Motel Tax
Fund instead of the Parks & Open Space Work Unit. For 2014, the position is funded 50% from
the Parks & Open Space Fund and 50% from the Hotel /Motel Tax Fund. For 2015, the position
is funded 25% from the Parks & Open Space Fund and 75% from the Hotel /Motel Tax Fund.
Events Admin 4-41 12/08/14
2015 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Hotel/ Motel Tax
2013 2014 2014 2014 2015
Actual Budget Revised Budget Estimate Budget
Office of the City Manager /Parks & Open Space
Public Art
217 -1110
Personal Services
2110
Salaries/Wages
1,725
25,700
25,750
25,700
38,055
2111
Overtime Wages
165
0
600
525
1,000
2112
Other Wages
10,217
0
0
0
0
2120
Employee Benefits
1539
3,975
8,025
8,000
21,560
2140
Uniforms & Clothing
0
470
470
0
500
13,646 30,145 34,845 34,225 61,115
Other Expenses
2201
Conference /Mileage
604
3,000
3,000
1,500
1,500
2349
Other Professional Services
5,449
26,000
26,112
10,000
27,000
2391
Memberships /Subscriptions
50
100
100
100
50
2420
Operating Supplies
0
0
0
0
3,230
2812
Special Projects /Programs
146,530
110,800
179,241
179,240
104,300
152,633 139,900 208,453 190,840 136,080
TOTALS $166,279 $170,045 $243,298 $225,065 $197,195
Finance
Taxation
217 -1230
Other Expenses
2821
Grants /Community Org.
107,572
200,000
230,803
200,000
200,000
2822
Grants /DAC
489,731
489,735
489,735
489,735
512,545
2825
City Sponsored Project:
152,967
6,000
8,176
6,000
6,000
2790
Transfers
162,277
161,900
161,900
161,900
161,300
TOTALS
$912,547
$857,635
$890,614
$857,635
$879,845
4 -42
2015 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Hotel Motel Tax Fund
BUDGET SUMMARY:
217 -1110 — City Manager / Parks & Open Space
• Accounts 2110 and 2120 reflects 75% of the funding for the Contract Specialist with a Public
Art focus.
• Account 2201 provides funding for professional development in public art administration.
• Account 2349 provides funding) for a consultant to advise the City on restoration and
maintenance of the numerous public art pieces currently owned by the City.
• Account 2812 provides funding for multiple public art projects including: photography, site
selection, miscellaneous repairs, scheduled maintenance, loaned sculpture neighborhood
project, Coffman Park pedestrians bridge artwork project and Art in Public Places site selection
payment to the Dublin Arts Council and Darree Fields replacement art.
217 -1230 - Taxation
• Account 2821 is an allocation for grants to community organizations in accordance with the
Hotel /Motel Grant Application Guidelines.
• Account 2822 provides funding for distribution with the Dublin Arts Council in accordance with
the lease agreement executed for 7125 Riverside Drive.
• Account 2790 transfers funding for debt service associated with the acquisition and renovation
of 7125 Riverside Drive.
Hotel /Motel 4-43 12/08/14
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1
City of Dublin
4 -44
2015 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Administrative Services/ Court Services
Ordinance 41 -93 authorized the establishment of the Mayor's Court Computer Fund. Revenues in
this fund are derived from fees received in accordance with Substitute Senate Bill 246. This fund is
to be used by Court Services to pay for any operational costs and /or any subsequent updates for the
computerization of the Court office. The City currently assesses a fee of three dollars ($3.00) per
case; however, Substitute Senate Bill 246 allows the fee to be set as high as ten dollars ($10.00).
The $3.00 fee is currently under review. Analysis is being completed to determine if an increase is
warranted.
Adm /Court Computer 4-45 12/08/14
2015 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Mayor's Court Computer
Administrative Services
Court Services 2013 2014 2014 2014 2015
Actual Budget Revised Budget Estimate Budget
��'36Fkb:
Other Expenses
2201
Conference /Mileage
0
1,750
1,750
0
1,750
2349
Professional Services
11,084
0
10,110
0
0
2351
Maint. of Equipment
14,652
16,110
16,110
16,110
17,240
2410
Office Supplies
390
500
500
500
500
26,126 18,360 28,470 16,610 19,490
TOTALS $26,126 $18,360 $28,470 $16,610 $19,490
4-46
2014 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Administrative Services/ Court Services
221 -1930
• Account 2201 provides funding for one staff member to attend the Sungard Annual
Conference.
• Account 2351 includes funding for software maintenance agreement fees for Sungard and
LEADS user fees.
Adm /Court Computer 4 -47 12/08/14
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City of Dublin
UZIL
2015 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Permissive Tax Fund
STATEMENT OF FUNCTIONS
Funds are received from the County $5.00 Motor Vehicle License Tax Fund as individual projects are
approved by the Franklin County Engineer's Office and Franklin County Commissioners. Projects
must be for roadway construction or improvements. Funds are also received from legislation
approved by Franklin and Delaware: Counties to increase license registration fees in two $5.00
increments. The City receives 50% iof the "first $5.00 increment". The revenue received can only
be spent on roads and bridges.
PermTax 4-49 12/08/14
2015 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Permissive Tax
Public Service
Engineering 2013 2014 2014 2014 2015
Actual Budget Revised Budget Estimate Budget
216 -1330
Other Expenses
2791 Advances
510,000
0
0
0
0
510,000
0
0
0
0
Capital Ouday
2550 Street Maint. Projects
347,884
167,000
173,100
172,000
750,000
347,884
167,000
173,100
172,000
750,000
TOTALS
$857,884
$167,000
$173,100
$172,000
$750,000
4 -50
2015 OPERATIING BUDGET - CITY OF DUBLIN, OHIO
Permissive Tax Fund
BUDGET SUMMARY
216 -2550
Account 2550 provides funding for CIP projects; intersection improvements at Avery-
MuirfieldDrive at Tullymore Drive, Valley Stream Drive and Avery Road, and Relocated Rings
Road (Churchman Road).
Perm Tax 4-51 12/08/14
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4
Cityof Dublin
4 -52
2015 OPERATI14G BUDGET - CITY OF DUBLIN, OHIO
Finance/ Accrued Leave Reserve Fund
STATEMENT OF FUNCTIONS
The Ohio Revised Code Section 5705.13 provides for the establishment of reserve funds for certain
purposes, one of which Is for the payment of accumulated sick, vacation and compensatory leave
upon termination of employment or retirement. Because the City of Dublin will have a significant
number of long -term employees either reach retirement age or the point of eligibility within either
the Ohio Public Employees Retirement System or the Police /Fire Pension Fund System, the City's
liability for payments for accrued leave balances is estimated to be substantial beginning in the next
few years. These costs represent a liability accrued over a number of years. In order to prevent a
disproportionate impact of these payments on any one budget year, the 2005 budget established a
reserve fund and began deposits into it in anticipation of this liability.
In 2008, the City implemented changes to its leave policies for non - bargaining employees which will
add to the City's potential liability for conversion of accrued leaves. Beginning in 2009, non-
bargaining employees were eligible for conversion of a portion of accrued sick leave to cash at the
time of any separation in good standing from City employment.
Contributions to this fund represent a percentage of full -time wages. Due to the existing fund
balance that has accumulated over a period of time, it is not necessary to contribute to this fund in
2015.
Beginning in 2009, the expenditures budgeted in this fund also included an estimate for sick leave
conversions for non - bargaining employees at separation from employment in good standing at any
time. Because sick leave accruals were substantially reduced in 2009, this liability will decline over
time as sick leave balances accrued under the previous, more generous accruals are either used or
converted to payment at separation.
For all City bargaining units, conditions for conversions of accrued sick leave remain contingent on
eligibility for retirement, minimum years of service and any minimum sick leave balance
requirements.
Accrued Leave 453 12/08/14
2015 OPERA77NG BUDGET - Cn OF DUBLIN, OHIO
Accrued Leave Reserves
Finance Director
Finance 2013 2014 2014 2014 2015
Actual Budget Revised Budget Estimate Budget
222 -1210
Personal Services
2124 Accrued Leave Payout 252,149
160,000
300,200
300,000
275,00
252,149
160,000
300,200
300,000
275,000
TOTALS $252,149
$160,000
$300,200
$300,000
$275,000
454
2015 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Finance,/ Accrued Leave Reserve Fund
BUDGET SUMMARY
222 -1210
Account 2124 reflects the estimated payments that will be made for accrued leaves in 2015
based on anticipated retirements. The amount also includes an estimate of conversions at non-
retirement separations based on the revised leave policies for non - bargaining employees
approved in 2008.
Accrued Leave 4-55 12/08/14
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1
Cityof Dublin
4 -56
2015 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Safety / Police
STATEMENT OF FUNCTIONS
Police, under the direction of the Chief of Police, is comprised of three work units: Operations, Support Services, and
Technical Services. Operations consist of the following: patrol, accident investigations, community impact unit, bicycle and
motorcycle patrol, and the K -9 and reserve officer programs. The primary responsibility of the Operations Bureau is the
maintenance of public order, involving the protection of constitutional guarantees, the enforcement of the law and the
provision of services necessary to respond to other needs of the community. Support Services include the detective
section, internal affairs, the Community Education Unit (including the DARE and school resource office programs),
neighborhood watch, field training, and special events. Technical Services includes the communications center, records,
property room, accreditation and training, court liaison, technology support and accounting budgeting and clerical
support. The primary responsibilities of the Support Services and Technical Services bureaus are to provide the required
support for all of the Police Work Units.
Mission Statement: The Dublin Division of Police will provide the highest level of service through the enforcement of
laws and the protection of life, property and the constitutional rights of all. We will meet the present and future needs of
the public through a continued partnership with our community. We will remain dedicated to service and committed to
excellence, focusing on the following core values:
• Integrity - we hold ourselves accountab /e to Hre highest /eve/ of honesty, truthfulness, and ethical conduct
• Pride - we take pride in ourselves; as individuals, our Division as a team and our citizens as a Community.
• Respect - we will ensure thatall,oersons are treated with equality, dignyty and courtesy
• Professionalism -we are committedto the highestl evel cfprofessionalstandardstlrroughdeve lopmentofhighly
063ECTIVES AND ACTIVITIES
• To solve crimes and reduce the Incidence of crime
• To provide a high level of customer service to the community
• To enhance the quality of life in the community
• To provide a high level of leadership and advanced training for staff
• To Increase proactive policing methods in an effort to reduce the incidence of crime
• To reduce the community's traffic crash rate
• To develop further partnerships with the community entities in furtherance of our efforts to reduce crime
• To respond effectively to neighborhood traffic and crime concerns
PERSONNEL DATA
POSITION TITLE
Chief of Police
Police Lieutenant
Civilian Bureau Commander
Police Sergeant
Police Corporal
Police Officer
Emergency Management Coordinator/Law Enforcement Planner
Civilian Accreditation Manager
Administrative Assistant (1)
Administrative Specialist (1)
Staff Assistant (1)
Office Assistant II
Police Property Technician
Communications Technician (2)
Communications Supervisor
Communications Manager (3)
TOTAL
2014 2015
1
1
2
2
1
1
6
6
6
6
51
53
1
1
1
1
1
1
1
1
0
0
4
4
1
1
18
20
3
3
0
1
97
102
NOTES AND ADJUSTMENTS
(1) All administrative staff positions are being reviewed by an outside human resources firm to determine if the City's
pay ranges are comparable to the market.
(2) Staff increase is due to other agency dispatching agreements. Funding Is programmed for eight months in 2015.
(3) New position added due to the demands of the Dispatching Center. Funding is programmed for half of 2015.
Police 4 -57 12/08/2014
2015 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Safety
Safety
Police 2013 2014 2014 2014 2015
Actual Budget Revised Budget Estimate Budget
214 -1820
Personal Services
2110
SalariesfWages
6,997,758
6,623,725
6,623,825
6,623,725
6,742,520
2111
Overtime Wages
415,403
306,700
341,700
306,700
512,100
2112
Other Wages
0
0
0
0
0
2113
Short Term Disability
7,189
0
0
0
0
2120
Employee Benefits
2,653,408
2,431,270
2,431,370
2,431,370
2,959,210
2140
Uniforms & Clothing
117,940
173,350
192,772
160,000
149,300
10,191,698 9,535,045 9,589,667 9,521,795 10,363,130
Other Expenses
2201
Conferences /Mileage
53,034
102,250
132,050
100,000
131,250
2211
Meeting Expenses
6,599
11,000
11,000
7,000
8.500
2213
Seminar Expenses
35
2,000
2,000
100
2,000
2301
County Auditor Deductior
8,450
8,500
8,500
8,500
8,500
2320
Communications
79,680
78.500
80,686
78,500
69,000
2330
Rents /Leases
2,220
2,250
2,250
2,250
0
2349
Other Professional Sew
15,069
16,000
16,110
16,000
12,000
2351
Maint. of Equipment
91,628
93,000
108,338
93,000
91,300
2390
Contractual Services
18,435
39,240
49,275
20,000
40,690
2391
Memberships /Subscriptix
59,350
60,530
61,760
60,530
44,940
2410
Office Supplies
12,650
21.800
32,386
16,000
25,500
2420
Operating Supplies
51,719
71,150
87,605
55,000
82,250
2851
DARE Program
3,889
8,500
17,969
16,000
5,500
2910
Refunds
0
50 0
500
0
500
402,758
515,220
610,429
472,880
521,930
Capital Outlay
2520
Equipment & Furniture
8,683
58,300
66,731
58,300
30,300
8,683
58,300
66,731
58,300
30,300
TOTALS
$10,603,139
$10,108,565
$10,266,827
$10,052,975
$10,915,360
4 -58
2015 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Safety
Safety
Communication 2013 2014 2014 2014 2015
Actual Budget Revised Budget Estimate Budget
214 -1821
Personal Services
2110
SalariesWages
0
1,268,380
1,268,480
1,268,380
1,371,510
2111
Overtime Wages
0
65,000
160,500
160,000
75,000
2112
Other Wages
0
0
0
0
0
2120
Employee Benefits
0
494,980
494,980
494,980
551,845
2140
Uniforms & Clothing
0
8,000
8,000
8,000
10,000
0
1,836,360
1,931,960
1,931,360
2,008,355
Other Expenses
2201
Conferences/Mileage
0
16,500
16,500
8,000
14,500
2320
Communications
0
4,000
4,000
2,000
3,000
2351
Maint. of Equipment
0
50,150
50,150
50,150
49,000
2391
Memberships/Subscriptir
0
3,700
3,700
3,700
3,700
2410
Office Supplies
0
3,000
3,000
2,000
4,000
2420
Operating Supplies
0
1,000
1,000
1,000
1,000
0
78,350
78,350
66,850
75,200
Capital Outlay
2520
Equipment & Furniture
0
0
0
0
3,000
0
0
0
0
3,000
TOTALS
$0
$1,914,710
$2,010,310
$1,998.210
$2,086,555
4 -59
2015 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Safety/ Police
BUDGET SUMMARY
214 -1820 (Police)
• Account 2110 provides funding for the staffing reflected in the Personnel Data and the Notes and
Adjustments (excluding Communications Technicians, Communication Supervisors and a Communications
Manager).
• Account 2111 provides funding for overtime for authorized sworn personnel and for support services for City
special events.
• Account 2140 provides funding for uniform allowances and dry cleaning as provided for in the negotiated
FOP contract; also Includes funds for uniform replacements, uniforms for new personnel, replacement
ballistic vests and first responder kits, uniform needs for the community impact unit.
• Account 2201 includes funding for career development mandatory and optional training, and advanced
training opportunities for police personnel.
• Account 2211 includes funds for awards presentation expenses, team meetings, CALEA meeting expenses,
as well as funds for a citizen police academy.
• Account 2320 provides funding for walkie /mobile parts and accessories, and COIRS annual fees.
• Account 2330 no request in 2015.
• Account 2349 provides funding for hospitalization /medical expenses for arrestees; lab
fees /physicals /handwriting analysis, web check fees for law enforcement applicants only and medication
drop off disposals.
• Account 2351 provides funding for maintenance agreements for all departmental equipment including but
not limited to the radio system radios and consoles in the Communication Center, radar and laser repair,
and cruiser video system maintenance and repair.
• Account 2390 provides funding for services pertaining to the K -9 and other miscellaneous contractual
services (car washes, towing, leads online, magnetometer costs for Court and City Council meetings).
• Account 2391 includes funds for various professional memberships /subscriptions for law enforcement
personnel.
• Account 24-10 includes funding for miscellaneous office supplies, accreditation and recruiting supplies.
• Account 2420 includes funding for equipment, ammunition, jail supplies, range supplies, canine food and
supplies, and other miscellaneous operating supplies that are needed.
• Account 2851 includes funding for all DARE related supplies and activities.
• Account 2520 includes funding for equipment for motorcycles, miscellaneous equipment for the community
Impact unit and community service officers and miscellaneous furniture replacement.
214-1821 (Dispatch)
• Account 2110 provides funding for the staffing reflected in the Personnel Data and the Notes and
Adjustments for Communications Technicians, Communication Supervisors and a Communications Manager
only.
• Account 2111 provides funding for overtime for Communications staff.
• Account 2140 provides funding for uniforms and dry cleaning as provided for in the negotiated contract and
also includes funds for uniform replacements and uniforms for new personnel.
• Account 2201 includes funding for career development and training.
• Account 2351 provides for funding maintenance of E911 equipment, CAD multi - jurisdictional maintenance,
and LEADS service agreement.
• Account 2391 provides funding for professional memberships and a language line subscription.
Police 4 -60 12/08/2014
2015 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Safety/ Police
Performance Measures:
1. Number of Reported Thefts from Vehicles:
2. Number of Reported Burgla B&E
3. Number of Reported Traffic Acciden
Thefts from Vehicles, Burglaries /B &E and Traffic Accidents
2011 -2013
000
700
600
Soo
500
300 4
top � 100
0
Reported Thefts from
Vehicles
96 101
dio
Reported Burglaries /B &E
■2011 02012 2013
783 789
Re ported l of ft,
A,, ideni
The Division of Police collects statistical data on burglaries /breaking & entering, thefts from vehicles, and traffic
crashes as part of its annual division goals. The goal measurement is to reduce these categories of crime and
disorder. These goals and categories were identified as a result of an extensive goal setting process that
involved: citizen survey data from residents, internal staff feedback from police supervisors, executive
command staff professional judgment, and those crimes with a higher frequency of occurrence and being the
type of crime /disorder where the police can partner with the community to address and reduce. The ultimate
goal is to continue to make Dublin a safe place to live, work, and visit.
Police 4 -61 12/08/2014
2015 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Safety/ Police
Performance Measures:
4. Percent Chance in the Number of Reported Thefts from Vehicles
(2013 to 2014 year to date)
S. Percent Change in the Number of Reported Burelaries /B&E4
(2013 to 2014 year to date)
6. Percent Change in the Number of Reported Traffic Accidents
(2012 to 2013 year to date)
Percent Change in Thefts from Vehicles, Burglaries /B &E
Police 4 -62 12/08/2014
and Traffic Accidents from 2013 - 2014 Year to Date
2013 YTD E 201 VTD +10.84%
460
500
400
300
-2.04%
- 24.19%
200
98 96
62 47
700
0
Reported Thefts from
Reported Reported Traffic
Vehicles
Burglaries /13M Amdents
-January 1— August 31
Police 4 -62 12/08/2014
2015 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Safety/ Police
Performance Measures:
7. Percent of Citizens who are Very Satisfied with Overall Police Services
(2013 Dublin Police Citizen Satisfaction Survey)
Percent of Citizens who are Very Satisfied with Overall
Police Services
80%
aoph
ear.
7 ,, 78%
dw
57
w zou, ry ?OtS
This measure reflects the perceptions of citizens regarding the services provided by the City of Dublin Division
of Police. The division uses this information in various ways such as annual goal setting.
Police 4-63 12/08/2014
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1
City of Dublin
4 -64
2015 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Safety/ Police
STATEMENT OF FUNCTIONS
Ordinance 96 -90 authorized the establishment of the Enforcement and Education Fund. Revenues
in this fund are derived from fines received in accordance with Section 4511.99 of the Ohio Revised
Code. This fund is to be used by the Police to pay those costs it incurs in enforcing Section 4511.19
of the Ohio Revised Code, in educating the public of laws governing the operation of a motor vehicle
while under the influence of alcohol, the dangers of operating a motor vehicle while under the
influence of alcohol and other information relating to the operating of a motor vehicle and the
consumption of alcoholic beverages.
Police /Ed Enf 4 -65 12/08/2014
2015 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Enforcement and Education
Safety
2013
2014
2014
2014
2015
Police
Actual
Budget
Revised Budget
Estimate
Budget
218 -1820
Personal Services
2111 Overtime Wages
0
0
0
0
10,000
0
0
0
0
10,000
Capital Outlay
2520 Furniture
0
0
0
0
2,000
0
0
0
0
2,000
TOTALS
$0
$0
$0
$0
$ 12,000
M
2015 OPERATIING BUDGET - CITY OF DUBLIN, OHIO
Safety/ Police
BUDGET SUMMARY
218 -1820
• Account 2111 provides funding for overtime costs Incurred during OVI enforcement activities.
• Account 2520 provides funds for the purchase of equipment utilized for educational purposes
during Citizen Police Academy OVI instruction.
Police /Ed Enf 4 -67 12/08/2014
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1
City of Dublin
91
2015 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Safety / Poliice / Law Enforcement Trust Fund
STATEMENT OF FUNCTIONS
Ordinance 94 -90 authorized the establishment of the Law Enforcement Trust Fund. Revenues in the
fund are derived from contraband property seizures in accordance with Section 2933.43 of the Ohio
Revised Code. This fund is to be used to pay the costs of prolonged or complex investigations or
prosecutions, to provide reasonable technical training or expertise, to provide matching funds to
obtain federal grants to aid law enforcement, or for other law enforcement purposes that City
Council determines to be appropriate.
Police /Law Enf 4 -69 12/08/2014
2015 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Law Enforcement
Safety
Police
2013
2014
2014
2014
2015
Actual
Budget
Revised Budget
Estimate
Budget
219 -1820
Other Expenses
2201
Conferences /Mileage
2,519
0
0
0
0
2330
Rents /Leases
1,098
5,120
5,120
2,500
2,000
2420
Operating Supplies
4,856
3,200
3,750
3,750
0
8,473
8,320
8,870
6,250
2,000
Capital Outlay
2520
Equipment & Fumiture
3,066
6,720
10,289
6,720
6,500
3,066
6,720
10,289
6,720
6,500
TOTALS
$11,539
$15,040
$19,159
$12,970
$8,500
C7L�1
2015 OPERATIING BUDGET - CITY OF DUBLIN, OHIO
Safety / Police / Law Enforcement Trust Fund
BUDGET SUMMARY
219 -1820
• Account 2330 provides funding for the lease and rental of undercover vehicles used in drug
investigations, surveillance and other covert operations.
• Account 2420 provides funds for the increased number of drug investigations to purchase
contraband and pay Informants; no request In 2015.
• Account 2520 provides funding for crowd control unit less than lethal munitions, uniforms
and equipment.
Police /law Enf 4 -71 12/08/2014
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4 -72
2015 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Safety,/ Police/ Wireless 9-1-1 Fund
STATEMENT OF FUNCTIONS
In 2006 and as amended in 2008, House Bill 361 established a $0.28 per month user fee on every
wireless phone bill to reimburse local public safety answering points for costs associated with
receiving 9 -1 -1 calls placed from wireless telephones. As directed by the bill, the Wireless 9 -1 -1
Governmental Assistance Fund is administered by the Franklin County Commissioners, with funds
disbursed in accordance with the formula set by the local 9 -1 -1 Planning Committee. To facilitate
disbursement, local agencies are required to enter into intergovernmental agreements. In January
2010, the City of Dublin entered into an agreement with the Franklln County Commissioners for the
disbursement of these funds.
Disbursements received from the Wireless 9 -1 -1 Governmental Assistance Fund must be used In
accordance with Ohio Revised Code 1 54931.65, which includes those costs incurred in the designing,
upgrading, purchasing and maintaining equipment as well as the training of staff who answer
wireless 9 -1 -1 calls. Up to fifty percent of the disbursements received may be used for personnel
costs, once all equipment purchases have been completed.
Wireless 9 -1 -1 4 -73 12/08/2014
2015 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Wireless 9-1 -1 System
Safety
Police 2013 2014 2014 2014 2015
Actual Budget Revised Budget Estimate Budget
223 -1820
Other Expenses
2790 Transfers 80,000 80,000 80,000 80,000 80,000
80,000 80,000 80,000 80,000 80,000
TOTALS $80,000 $80,000 $80,000 $80,000 $80,000
4-74
2015 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Safety / Police/ Wireless 9 -1 -1 Fund
BUDGET SUMMARY
223 -1820
• Account 2790 will be utilized to transfer funds to reimburse the Safety Fund for allowable
expenses including eligible personnel expenditures.
Wireless 9 -1 -1 4-75 12/08/2014
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2015 OPERATI14G BUDGET - CITY OF DUBLIN, OHIO
General Obligation Debt Service
These funds reflect the cost of paying the principal and interest on various outstanding bond and
note issues. Sources of funding include transfers from the Capital Improvements Tax Fund and
various Tax Increment Financing Funds.
NOTES AND ADJUSTMENTS
Budget requests for debt service payments reflect debt service obligations for both long -term and
short-term debt issued by the City. The debt service payments for Water and Sewer Fund
obligations are budgeted as debt service payments directly in the Water and Sewer Funds instead of
transferring the money to the General Obligation Debt Service Fund and reflecting the debt
payments in that Fund.
Debt 5 -1 12/08/14
2015 OPERATING BUDGET - CITY OF DUBLIN, OHIO
General Debt Service
Finance
Accounting and Auditing
2013 2014
2014
2014
2015
216,600
Actual Budget
Revised Budget
Estimate
Budget
316,560
316,560
316,560
321,600
2612
310 -0210
3,312,275
5,057,820
13,232,820
13,077,820
Debt Service
2601
Debt Issuance Costs
106,631
156,800
216,601
216,600
0
2611
Principal -Parks Program
289,736
316,560
316,560
316,560
321,600
2612
Principal - Transportation
3,312,275
5,057,820
13,232,820
13,077,820
4,971,200
2613
Principal -Land & Bldgs
564,095
577,560
577,560
577,560
592,700
2615
Principal - Stormwater
27,975
13,990
13,990
13,990
0
2621
Interest -Parks Programs
150,860
140,690
140,690
140,690
132,300
2622
Interest- Transportation
1,123,096
1,991,820
1,991,820
1,482,680
2,743,300
2623
Interest-Land &Bldgs
155,212
142,310
142,310
142,310
512,900
5,729,880 8,397,550 16,632,351 15,968,210 9,274,000
TOTALS $5,729,880 $8,397,550 $16,632,351 $15,968,210 $9,274,000
F1V3
2015 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Special Assessment Debt Service Funds
Finance 2013 2014 2014 2014 2015
Actual Budget Revised Budget Estimate Budget
320-0210
S. A. Debt Service
2,301
County Auditor Deductions
13
0 684
684
0
2790
Transfers
2,330
0 6,858
6,856
0
100,000
0
2622
Interest - Transportation
12,480
6,400
TOTALS
6,400
$2,343
$0 $7,542
$7,5
$ 0
321 -0210
1992 S. A. Debt Service
2301
County Auditor Deductions
157
160
160
160
0
2612
Principal - Transportation
95,000
100,000
100,000
100,000
0
2622
Interest - Transportation
12,480
6,400
6,400
6,400
0
2790
Transfers
0
0
0
0
53,378
TOTALS 1107,637 $106,560 $106 1106,560 $53,378
322 -0210
2D01 S. A.
Debt Service
2301
County Auditor Deductions
252
300
300
300
200
2612
Principal- Transportation
96,894
100,070
100,070
100,070
101,700
2622
Interest - Transportation
31,405
29,470
29,470
29,470
27,000
TOTALS
$128,551
$129,840
$129,840
$129,840
$128,900
5 -3
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2015 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Capital Improvements Program (CIP)
This fund was created by City Council and has as its express purposes: the purchase of equipment,
apparatus, property, construction of buildings, structures, roads and other public improvements as needed.
City income tax collections are directly credited to this fund each year in accordance with Ordinance No. 17-
87. Additional revenue is provided by real estate taxes, transfers from the General Fund, and interest
income.
Summarized below is the listing of funds provided to implement the first year of the 2015 -2019 CIP. The
2015 -2019 CIP was adopted by City Council in Ordinance 78 -14 on September 2014. The listing includes
only those projects that are funded from the capital improvements tax fund and the parkland acquisition
fund. Capital projects funded from TIF revenues and debt financing are excluded as funding for those
projects is appropriated separately from the operating budget.
Proiect Prioritization
In developing prioritization of projects, several elements are taken into consideration:
City Council's goals, both past and present;
Endings included in the Economic Development Strategy;
Commitments made by the City in agreements;
BI-Annual Community Survey results;
Input from Citizen Committees and economic development opportunities.
Using these guidelines resulted in the list of projects to be funded that are focused towards needed
infrastructure improvements such as road and utility needs.
Proiett
C
Prollect
],Q}�
a r
2015
W,
2015
Total
Land and Lan
d a en
AL1501
L and Ac uisitions
500,000
Total
500,000
500,000
Park a d Bike
wav lincirovements
AR1501
Park Renovations See NOTE1 Below
640,000
GR1201
Dublin Arts Council Site Renovations
250,000
GR1404
Obstacle Course
215 000
GR9901
Darme Fields
660,000
GR9903
Holder-Wright Fami and Earthworks
180,000
GR9902
Coffman Park Expansion
2,900,000
GR1302
Scioto River Pedestrian Bride
2
GR1303
Riverside Park
S50
Total
$ 6,790,000
$ 1,105,000
$ 7,895,000
Police Canital EouiDmenxt
PP0804
Replacement Radars
10,000
PP0803
Replacement Lasers
15,000
PP1301
Intersection & Crime Prevention Camera
80,000
PP1302
Automatic License Plate Readers
100, 000
PP1501
Replacement Auto (External Deft (AED)
20,000
PPIS02
UveScan fingerprint S
35
Total
260,000
260 000
CIP 6 -1 12/08/14
2015 OPERFITING BUDGET - CITY OF DUBLIN, OHIO
Capital Improvements Program (CIP)
Proiect
Code
2015
Maior
2W
Man-Maiar
291,5
Total
Maintenance Eau oment
AV1501
Fleet Re
lacemente
1465 000
-
AV1503
E ui ment Re lacemeints I
Total
375 000 I
1 000 I
-
I
1840 000
as &
Structures
AB0601
Munid al Fadlities
Total
1,000,000
1
-
$
S 1.000.000
Transp ortatio
n Proi
AT1501
Annual Street Maintenance (See NOTEI
Be /ow)
-
$4,500,000
AT1502
Annual Infrastructure Roadside Im rov.
-
50,000
AT1503
Annual Bikeway
Maintianance
-
-655,0-00
ATISO4
AT1507
ATIS08
Annual Bikeway Connections /Additions
(See N0)rE3 Below)
Annual Parldnq Lot Maiintenance
Annual Pedestrian Tunnel Maintenance
-
725,000
100,000
100,000
AT1510
I Annual Guardrail Replacement
230,000
AT1511
Annual Bike Rack Installation
25,000
ET1101
Railroad Quiet Zone oontin ent on State
485
-
ET0809
Hyland-Croy/ MdOtridc Road
50,000
-
ET1003
Dublin Glick Intersection Improvements
5,000
-
ET1203
Dublin
Road South Bikeway
1405 000
-
ET1204
Glick Road Bikeway
Total
810 000
$ 2,75S,000
-
$6,385,000
9.140,000
rm
ents
AF1501
Annual Stormwater Maintenance
560,000
EF0201
Annual Stormwater Im rovements
Total
495 000
495 000
560 000
1055 000
Com ware/So Rw are
AI1401
Hardware Software
1200000
Total
i,200,000
1,200,000
Buildina Re
irs and Renovations
ABI501
Building Repairs /Renovations (SeeNOTE4
Be /ow)
Total
232,500
23 500
232,500
Othe Prolects
AB1301
Bridge Street District
500,000
AB0802
Technology Improve ients - Dublink
120,000
AB1402
Dublin I nits
350,000
A61502
Public Art Maintenance
Total
t 500,000
10,000
480,000
980 00
CIP 6-2 12/08/14
2015 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Capital Improvements Program (CIP)
Proiect 2016 391@ 2015
Code Proied N - r I
ConlIn
AA1501 Contingencies - 225,0001
Total 225,000 225,000
Non- Maiior Proiects
Guidelines have been established for several key areas which the City has utilized in projecting the non -
major capital needs. These guidelines, along with some of the highlighted projects for 2015, are
summarized as follows:
NOTE 1: Park Renovation/Imp rrovements— Non -mator
Guidelines:
• The neighborhood park development priority is based upon the riming of subdivision build - outand
input from residents.
• Evaluate the adequacy of active /athletic facilities in the community and the neighborhood parks.
• Identify opportunities to develop joint neighborhood and community parks with other
governmental jurisdictions (i.e. Dublin City Schools and Washington Township).
• Program adequate funding for maintenance of existing assets.
The following renovations and improvements are programmed in 2015:
Location
Description
Amount
Monterey Park
Tennis court resurface
22,000
Dublin Cemetery
Rebuild stone wall along Bridge Street
35 000
Replace door #1 on mausoleum
7 800
Replace door #2 on mausoleum
3,860
Hawks Nest
Basketball court resurface
15,000
Trinity Park
Basketball court resurfacing
IS 000
Coffman PaNWyndham Park
Stone wall repairs
25 000
Glick Road Fountain
Replace um vault repairs
40 000
Community Garden
Fencing
30 000
Indian Run Falls
Replace stairs railin s
28,670
Coffman Heritage House
Fence replacement
16,000
Grounds of Remembrance
Rail system
6 000
Amberiei h Park
Boardwal bride resurface/seallnQ
10,000
Shawan Falls Drive
Redesign/rehab traffic islands
32,000
Bristol Commons
Playwound
201
Llewllyn Farms South
Split rail fence repair
1400
Watch House
Redesign and reconstruction
173,000
Rounding
1730
Mal Parks
$54
CIP 6-3 12/08/14
2015 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Capital Improvements Program (CIP)
NOTE 2: Annual Street Maintentmce Program — Non-Maior
Guidelines:
• Investment for street resurfacing is based on anticipated life of the asset.
• A comprehensive pavement management system has been established to ensure acceptable levels
of service are maintained in a cost - effective manner.
• The City evaluates the pavement maintenance needs annually and programs improvements based
on roadway conditions.
There is an annual allocation for repairing the City's roadways. The allocation in 2015 is $4,500,000. In
2010, the City contracted with Stantec Consulting Services, Inc. to provide a comprehensive map based
pavement condition Inventory to aid in planning future maintenance. The pavement analysis has been
completed and will be utilized to program the timing of street maintenance work. Based on an index of 1
— 100, with an index of 100 being a new roadway, the current overall index of the City's road -miles is
rated with an index of 82. The results of the pavement analysis have allowed the City to more accurately
identify pavement conditions and program repairs. The annual allocations for years 2015 through 2019
reflects an increase in funding to maintain the average pavement condition index (PCI) rating at around
80 ("good's and perform more preventative treatments.
NOTE 3: Bikeway System Imorcrvernents — Non -maior
Guidelines:
• Bikeways are included as part of the City's major public roadway projects and include shared -use
paths, bike lanes and sharrows.
• Identify connections and /or additions to the bikeway system which provide an alternate
transportation system linking neighborhoods, community facilities and commercial destinations.
• Coordinate local system design with other governmental jurisdictions such as the Mid -Ohio
Regional Planning Commission (MORPC), the Ohio Department of Transportation (ODOT) and
other appropriate regional efforts.
• Identify the connections and /or additions that can be constructed by developers as part of private
development.
Staff recently completed a comprehensive review of its shared -use path connection /addition needs and
has developed a comprehensive plan for completing these projects to further enhance the City's
comprehensive shared -use path network. As a result, additional funds have been programmed in the
Five -Year CIP to expedite the completion of these paths /additions.
In 2015 the following connections aidditions are programmed for design and/or construction:
General Location
Amount
Ell Penney Elementary School connection from Glick Road to the corporate limit
250,950
1-y1and Croy Road north of Brand Road
82,500
Riverside Drive from Thaddeus Kosduszko Park to Tonti Drive
33,000
Metro Place South to Smiley Park
43,960
Post Road from Gorden Farms to Ave -Muir field Drive
25,000
Summit View from Wed ewood Hills Park at Summit View to Cam en Lakes Boulevard
35,000
Discovery Boulevard and Wall Street (comer)
129,S10
Perimeter Drive from Ave Mulrtield to Holt Road
100,840
Dublin Road from Tuttle to Umestone: Rid Drive
25 000
Roundin
760
Tofa /Bikewa Im rovementr
725000
CIP 64 12/08/14
2015 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Capital Improvements Program (CIP)
NOTE 4: Building Maintenance /Reinovations — Non -Maior
This provides the allocations for necessary maintenance to City buildings. The amount funded for 2015 is as
follows:
Location
Descri ption
Amount
Municipal Building
Paint a nd seal exterior woodwork and Install entrance bollards
$18,000
Tax window ballistic glass Installation
7,900
5800 Building
Repair exterior brown painted surfaces and update wall -mount
5 000
Securittl camera upgrade in lobby and parking lot
18,000
Update remaining ceiling tile
5,000
Fleet Building
Renovation of locker rooms
8
Replace south overhead doors
14 500
Parks
Re lact: shaker roof in Wyndham Park
12 000
Renovations (painting, lighting, roof, etc. in park barns
15,000
Various City Buildings
Small In -house renovations
is, 000
HVAC and pump replacement
25,000
Carpet and other flooring replacements
50,000
Paintinq and patchino walls as needed
30,000
Chamber of Commerce Building
Paint building and repair sidewalk by front porch
Il 000
Roundin
(2,400
Total BuildIng Malntenamg Renovations
23 ' Soo
Transfers and Advances
The majority of the funding programmed for transfers is for debt service obligations on capital projects
financed by long-term debt.
The advances programmed are based on projects programmed in the 2015 -2019 CIP that have been
identified as infrastructure projects benefiting the reflected TIFs.
Impact of Capital Investments on the Operating Budget
The City's Operating Budget covers a one -year time period, whereas the City's CIP covers a five -year period.
While the CIP is prepared and approved separately from the Operating Budget, staff take into consideration
the impact of the upcoming year's capital projects on the departmental operations, including the maintenance
and upkeep of the assets.
When debt financing is used to fund capital projects, the principal and interest payments are included as
expenditures in the Operating Budget.
The City has taken further steps to evaluate the impact of capital assets on the operating budget by adding an
Infrastructure Asset Manager Engineer to its staff in 2014. This position is responsible for implementing and
managing strategies in sustaining public infrastructure assets, with the fundamental goal to preserve and
extend the service life of long -term Infrastructure assets. In the course of inventorying and inspecting these
assets, routine maintenance schedules will be established which will help the City to better understand the
annual operating costs or additional savings related to the City's infrastructure assets, both existing and new
additions. This will assist the City in better quantifying impacts of capital expenditures on the operating
budget in future years.
CIP 6 -5 12/08/14
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City of Dublin
2015 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Capital Project Funds
2013
2014
2014
2014
2015
Capital
Actual
Budget
Revised Budget
Estimate
Budget
401 -0221
Storm Sewer Improvements
2571
Computer Hardware/Software
2572
Building Repairs and Renovations
Other Expenses
Other Projects
1,055,000
1,479,434
1,150,000
1,200,000
2301 County Auditor Deductions
38,243
45,000
49,225
49,200
50,000
401 -0314
Other Expenses
2790 Transfers
2,599,111
3,710,775
3,710,775
2,307,500
3,727,700
2791 Advances
1 975 000
0
0
7,085,000
6,650,000
w[vw "1
1l.01
I 71 77C
oZoo S
in z777nn
Capital Outlay
2510
land and Land Improvements
2511
Park and Bikeway Improvements
2522
Police Capital Equipment
2523
City Maintenance Equipment
2530
Bldgs. & Other Structures
2550
Transportation Projects
2562
Storm Sewer Improvements
2571
Computer Hardware/Software
2572
Building Repairs and Renovations
2579
Other Projects
0
500,000
2,440,451
1,910,000
198,618
1,125,000
605,309
1,525,000
427,859
840,000
9,212,818
9,880,000
1,590,261
615,000
1,216,573
1,255,000
783,641
475,000
45,000
1,155,000
500,000
0
500,000
4,100,567
4,100,000
7,895,000
1,244,468
1,100,000
260,000
1,750,000
1,600,000
1,840,000
1,770,166
1,770,000
1,000,000
14,116,152
12,900,000
9,140,000
170,019
169,500
1,055,000
1,479,434
1,150,000
1,200,000
878,997
550,000
232,500
1,313,725
220,000
980,000
TOTALS $21,195,791 $23,260,775 131,364,974 $33,076,200 $34,
6-7
2015 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Capital Improvement Tax
Capital
401 -0314
Capital Outlay
2510 land and land Improvements _
Land Acquisition (A11401) 500,000
2511 Park and Bikeway Improvements
Park Renovations /Improvements (AR1401)
640,000
Dublin Arts Council Site Renovations (GR1201)
250,000
Obstacle mum (GR1404)
215,000
Darree Relds (GR9901)
660,000
Holder - Wright Farm and Earthworks (GR1114)
180,000
Coffman Park Expansion (GR9902)
2,900,000
Scioto RNer Pedestrian Bridge (GR1302)
2,500,000
Riverside Park (GR1303)
550,000
2522 Police Capital Equipment
Replacement Radars (PP0804)
10,000
Replacement Lasers (PP0803)
15,000
Intersection and Crime Prevention Cameras (PP13O1)
80,000
Automatic License Plate Readers (PP3302)
100,000
Replacement Automated External DeBbrlllators (AED) (PP1501)
20,000
LiveSran Fingerprint System (PP1502)
35,000
2523 City Maintenance Capital Projects
Fleet Management Program - vehicles (AV1401)
Fleet Management Program - equipment (AV1403)
2530 Buildings and Other Structures _
Municipal Facilities (AB0601)
Funded by Debt
2550 Transoortation Projects
Annual Street Maintenance program (ATI501)
Annual InfrastruGUre/ROadslde Improvements (AT1502)
Annual Shared -Use Path Maintenance (AT 1.503)
Annual Shared -Use Path Additions /Connections (AT1504)
Annual Parking Lot Maintenance (AT3507)
Annual Pedestrian Tunnel Maintenance (AT1508)
Annual Guardrail Replacement and Maintenance (ATI530)
Annual Bike Rack Installation (AT1511)
Railroad Quiet Zones (ET1101) (contingent on State funding)
Riverside Drive Realignment (ET1403) - Debt Funded
Hyland Cmy /MCKroick Road CET0809)
Dublin Road / Glick Road Intersection Improvements (ET3003)
Dublin Road Bikeway Connection (EF1203)
Glick Road Bikeway Connection (Ef1204)
1,465,000
375,000
10,685,000
(9,685,000)
4,500,000
50,000
655,000
725,000
100,000
100,000
230,000
25,000
485,000
50,000
5,000
1,405,000
810,000
SDO,000
7,895,000
260,000
1,840,000
1,000,000
9,140,000
2015 OPERATING BUDGET - CRT OF DUBLIN, OHIO
Capital Improvement Tax
capital
2562 Stormwater Imp rovements
6,6
TOTAL $34,705,200
M
Annual Stormwater Maintenance (AF1501)
560,000
Stormwater Improvements (EF0201)
495,000
1,055,000
2570
Other Projects It Equipment
2571
Computer Hardware /Software (AI1401)
1,200,000
2572
Building Repairs and Renovations (AB1501)
232,500
2579
Technology Improvements(AB0802)
120,000
2579
DublinWlgnite (AB1402)
350,000
2579
Public Art Maintenance (AB1502)
10,OD0
2579
Bridge Street District (AB1301)
500,000
2,412,500
2599
COntingencies(AA1501)
225,000
225,000
2790
Transfers
General Debt Service Fund
3,327,700
Water - Water Extensions
200,000
Sewer - Sewer Extensions
200,000
3,727,700
2791
Advances
Lifetime Fitness TIF
500,000
Pizzuti TIP
750,000
Perimeter West TIF
2,600,000
Frantz Road/Dublin Road TIP
2,650,000
Upper Metro
150,000
6,6
TOTAL $34,705,200
M
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City of Dublin
6 -10
2015 OPERATING BUDGET — CITY OF DUBLIN, OHIO
Parkland Acquisition Fund
Chapter 152 of the Codified Ordinances of Dublin provides for the payment of fees in lieu of
parkland dedication. These fees are credited to the Parkland Acquisition Fund for the purpose of
acquiring recreational facility sites, open space and /or parkland.
NOTES AND ADIUSTMEN
A longstanding goal of City Council has been to preserve parkland, open space and nature features.
Beginning In 2001, City Council allocated the City's property tax revenue from its inside millage to
the Parkland Acquisition Fund in order to set aside additional funding to meet their goal. In 2007,
City Council adjusted the allocation from 100% (1.75 mills) of the Inside millage to approximately
54% (.95 mills). The remaining 46% (.80 mills) was allocated to the Capital Improvements Tax
Fund. For 2010 and 2011, the millage allocated to the Parkland Acquisition Fund was reduced to 20
percent (.35 mills). Although this allocation is reviewed and can be changed annually, as part of the
2013 -2017 CIP, Council approved the current allocation through 2017.
Recognizing the benefits and flexibility of allocating more of the City's "inside millage" to the Capital
Improvements Tax Fund, Council approved allocating 1.40 mills to the Capital Improvements Tax
Fund and .35 mills to the Parkland) Acquisition Fund begun in 2010 and has continued to do so each
year since. This allocation will be reviewed during the CIP process each year and can he reallocated
if Council deems it appropriate.
The funding programmed also provides for the City's annual commitment of $385,000 to the
Franklin County Metropolitan Park: District to provide financial assistance for land acquisition for the
Glacier Ridge Metro Park, the annual debt service payments on the debt issued to acquire the land
for the expansion of Coffman Parik, and to provide additional funding for the acquisition of the site
identified for the future municipal building. The final debt service payment for the expansion of
Coffman Park will be made in 2020.
In recent years, the Parkland Acquisition Fund has been utilized to acquire rights -of -way and /or
easements for bikepath connections.
Park Acq 6 -11 12/08/14
2015 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Capital Project Fund
Finance
2013
2014
2014
2014
2015
Parkland Acquisition
Actual
Budget
Revised Budget
Estimate
Budget
402 -0210
Other Expenses
2349 Other Professional Services
10,611
11,400
15,000
15,000
15,000
10,611
11,400
15,000
15,000
15,000
Capital Outlay
2510 Land and Land Improvements
1
385,000
1,350,500
1,350,000
385,000
402 -0221
Other Expenses
2301 County Auditor Deductions 9 11 12,520 12,500 12,500
402 -0314
Transfers
2790 Transfers 225,243 242,650 242,725 242,700 233,500
TOTALS 11,400,643 $650,050 $1,620,745 $1,620,200 $6
6 -12
2015 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Public Service/ Water Maintenance
STATEMENT OF FUNCTIONS
This program is under the joint supervision of the Directors of Street and Utilities Operations and
Engineering. This work unit includes planning and design of all new construction and
improvements of the water distribution system which is tied to the City of Columbus system under
a service contract. The Administration works in cooperation with architects, engineers,
consultants, builders, and developers in planning improvements to the Dublin portion of the
system. Also included is the hydrant maintenance program.
Continue the ongoing hydrant maintenance program in -house with a significant cost
savings.
Prepare hydrants for repainting and continue the ongoing maintenance of hydrants.
Locate all watch valves.
PERSONNEL DATA 2014 2015
POSITION TITLE CURRENT NUMBER ADOPTED
Maintenance Worker
TOTAL
PART-TIME/SEASONAL STAF
Seasonal Maintenance Worker 1
TOTAL 1
NOTES AND ADJUSTMENTS
Ten percent (10 %) of the Operations Administrator position reflected in the Sewer Fund is
allocated to this budget. Thirty percent (30 %) of a Maintenance Crew Supervisor and twenty
(20 %) of a Civil Engineer reflected in the Engineering general fund is also allocated to this budget.
Water 7 -1 12/08/14
2015 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Water
Public Service
Street and Utilities 2013 2014 2014 2014 2015
Actual Budget Revised Budget Estimate Budget
610 -1320
Conferences /Mileage
51
1,150
1,150
1,150
650
Personal Services
Hydrant Maim. & Repair
13,793
48.500
55,419
20,000
2110
Salades/Wages
87,119
89,640
89,740
89,640
91,285
2111
Overtime Wages
1,737
1,000
5,000
5,000
2,000
2112
Other Wages
7,605
18,060
18,060
10,000
14,000
2120
Employee Benefits
33,051
34,695
34,695
34,695
36,755
2140
Uniforms & Clothing
1,228
1,730
1,730
1,730
1,520
130,740 145,125 149,225 141,065 145,560
Other Expenses
2201
Conferences /Mileage
51
1,150
1,150
1,150
650
2303
Hydrant Maim. & Repair
13,793
48.500
55,419
20,000
51,600
2310
Utilities
147,999
154,500
174,319
155,000
155,000
2320
Communications
1,087
50
3,900
3,800
4,100
2351
Maint. of Equipment
0
500
500
500
500
2390
Misc Contractual Service
22.691
35,000
32,250
25,000
50,000
2420
Operating Supplies
5,309
5,200
5,200
5,200
5,200
2440
Small Tools & Minor Equ
233
500
500
500
500
2910
Refunds
1,900
0
0
4,000
0
193,063 245,400 277,338 215,150 267,550
Capital Out ay
2520 Equipment & Furniture
7,016
2,000
2,000
11500
1,000
7,016
2.000
2,000
1,500
1,000
TOTALS
$330,819
$392,525
$428,563
$357,715
$414,110
7 -2
21015 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Water
Finance 2013 2014 2014 2014 2015
Actual Budget Revised Budget Estimate Budget
610 -0210
Debt Service
2601 Debt Issuance Costs 0 0 17,600 17,600 0
610 -1210
Debt Service
2610 Principal -Water 490,000 515,000 2,220,000 2,220,000 165,000
2790 Interest -Water 194,783 171,075 171,075 171,075 109,500
TOTALS 1684,783 $686,075 $2,408,675 $2,408,675 $294,500
7 -3
2015 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Public Service/ Water Maintenance
610 -1320
• Account 2110 provides funding for full -time staffing reflected in the Personnel Data and
Notes and Adjustments.
• Account 2112 provides funding for part- time /seasonal staff.
• Account 2201 provides funding for training sessions.
• Account 2303 provides funding for replacement fire hydrants, nozzles and other
miscellaneous parts.
• Account 2310 provides funding for utility costs related to the operation of the water system.
• Account 2390 provides funding for flushing and pumping of hydrants completed by the
Washington Township Fire (Department and contracted emergency repairs.
• Account 2520 provides funding for necessary replacement equipment.
610 -0210
. Account 2601 provides funding for debt issuance costs.
610 -1210
• Accounts 2610 and 2620 provide funding for debt service obligations for the Darree Fields
water tower, and the Dublin Road water tower.
Water 7 -4 12/08/14
2015 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Water
Public Service
Engineering
2013
2014
2014
2014
2015
1,255,000
Actuai
Budget
Revised Budget
Estimate
Budget
610 -1330
1,255,200
560,000
TOTALS $192,864
$1,483,365
$1,555,916
Personal Services
$729,725
2110 SalariesMages
15,041
15,150
15,150
15,150
15,500
2120 Employee Benefits
5,635
5,515
5,515
5,515
6,475
20,675
20,665
20.665
20,665
21,975
Other Expenses
2201 Conferences /Mileage
331
1,500
1,500
1,500
500
2349 Other Professional Sery
24,468
86,000
101,259
86,000
7,250
2390 Misc Contractual Service
102,362
120,000
140,007
140,000
140,000
127,161
207,500
242,766
227,500
147,750
Capital Outlay
2520 Equipment & Furniture 0
200
200
200
0
2561 Water System Imp. 45,027
1,255,000
1,292,285
1,255,000
560,000
45,027
1,255,200
1,292,485
1,255,200
560,000
TOTALS $192,864
$1,483,365
$1,555,916
$1,503,365
$729,725
Fri
2015 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Public Service / Engineering / Water Maintenance
BUDGET SUMMARY
610 -1330
• Accounts 2110 provides funding for twenty (20 %) of one Civil Engineer's salary.
• Account 2349 provides funding to update water modeling city wide; critical infrastructure
study /vulnerability assessment; utility extension data gathering with Franklin County Health.
• Account 2390 provides funding for water line locates by the City of Columbus.
• Account 2561 provides funding for water quality units, water line replacements and water tower
maintenance.
Water /Engineering 7 -6 12/08/14
2015 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Public Service/ Sewer Maintenance
STATEMENT OF FUNCTIONS
This work program is under the joint supervision of the Director of Public Service and the Directors
of Street and Utilities Operations, and Engineering. This work unit includes planning and design
of all new construction, improvements and removal of infiltration and inflow sources. Streets and
Utilities are responsible for the execution of maintenance on the entire sanitary sewer system,
and also conduct inspection of lines and collects data on the system for use by Engineering.
Engineering analyzes system data to estimate amounts of extraneous flow to be eliminated,
recommends the repair and work program and new construction to be performed. The City staff
works in cooperation with homeowners, engineers, consultants, builders, developers, Ohio
Environmental Protection Agency, and with the City of Columbus which provides wastewater
treatment and a service contract.
• To minimize infiltration and inflow in both the public and private portions of the sanitary
sewer system.
• To complete a warranty inspection on the installation and materials of the previous year's
cured in place pipe (CIPP) installations.
• To assess condition of subsurface infrastructure underlying streets which are programmed
for resurfacing in order that repairs be made as part of the street resurfacing program.
• To provide a safe work environment for all employees and ensure the safety of the public.
• To maintain /update the computer modeling program for the sewerage system.
PERSONNEL DATA 2014 2015
POSITION TITLE CURRENT NUMBER ADOPTED
Engineering Project Inspector
1
1
Operations Administrator
1
1
Maintenance Crew Supervisor
1
1
Maintenance Worker
¢
TOTAL
9
9
Seasonal Maintenance Worker
TOTAL
The Operations Administrator position is allocated forty-five percent (45 %) to this budget. Fifty
percent (50 %) of a Maintenance Grew Supervisor position and fifty percent (50 %) of a Civil
Engineer position reflected in Engineering (General Fund) is allocated fifty percent (50 %) to this
budget.
Sewer 7 -7 12/08/14
2015 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Sewer
Public Service
Street and Utilities 2013 2014 2014 2014 2015
Actual Budget Revised Budget Estimate Budget
'W4rRlry.U:
Personal Services
2110
Salaries/Wages
443,366
480,055
474,065
430,000
461,175
2111
Overtime Wages
9,618
12,080
18,080
28,000
12,000
2112
Other Wages
11,094
39.860
39,860
39.860
30,000
2113
Short Term Disability
9,520
0
0
0
0
2120
Employee Benefits
156,197
171,105
171,105
160,000
192,010
2140
Uniforms & Clothing
6,561
7,145
7,145
7,145
7,045
636,556 710,255 710,255 665,005 702,230
Other Expenses
2201
Conferences /Mileage
6,799
13,050
15,770
7,500
7,310
2320
Communications
677
50
575
850
2,600
2330
Rents /Leases
0
0
0
0
10,000
2349
Other Professional Sew
0
20,000
19,475
10,000
20,000
2351
Maim. of Equipment
4,957
17,000
22,500
15,000
14,000
2390
Misc Contractual Service
115,528
64,000
168,610
120,000
164,000
2410
Office Supplies
407
500
500
500
500
2420
Operating Supplies
2,316
6,350
10,498
5,000
6,350
2430
Repair & Maintenance
5,036
20,500
27,000
20,000
13,000
2440
Small Tools & Minor Equ
117
1,200
2,282
1,000
4,700
2910
Refunds
2,210
0
0
4,420
0
138,047
142,650
267,210
184,270
242,460
Capital Outlay
2520
Equipment& Furniture
19,110
9,700
9,700
9,700
1,000
2563
Sanitary Sewer Imp.
0
25.000
25,000
10,000
25,000
19,110
34,700
34,700
19,700
26,000
TOTALS
$793,713
$887,605
$1,012,165
$868,975
$970,690
III:
2015 OPERATING BUDGET- CITY OF DUBLIN, OHIO
Sewer
Debt Issuance Costs
0
0
18,974
Finance
2013
2014
2014 2014
2015
386,270
Actual
Budget
Revised Budget Estimate
Budget
620 -0210
Debt Service
2601
Debt Issuance Costs
0
0
18,974
18,974
0
2624
Interest -Sewer
436,995
386,270
386,270
TOTALS
$118,700
TOTALS
$0
$0
$0
$18,974
$18,974
$0
620 -0314
Debt Service
2790 Transfers
118,700
0
0
0
0
1,526,500
2624
Interest -Sewer
436,995
386,270
386,270
TOTALS
$118,700
$0
$0
$0
$0
620 -1210
Debt Service
2614
Principal -Sewer
1,270,571
1,322,500
3,197,500
3,197,500
1,526,500
2624
Interest -Sewer
436,995
386,270
386,270
386,270
413,200
TOTALS
$1,826,266
$1,708,770
$3,602,744
$3,602,744
$1,939,700
7 -9
2015 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Public Service/ Sewer Maintenance
BUDGET SUMMARY
620 -1320
• Account 2110 provides funding for staffing reflected in the Personnel Data and Notes and
Adjustments.
• Account 2201 includes funding for the training of personnel in accordance with Occupational
Safety and Health Administration (OSHA) requirements and other necessary training including
but not limited to: Confined space entry, respirator, PACP certifications, flow meters, advanced
pipe cleaning, Flexidata software training and the Ohio Certified Public Manager Program.
• Account 2320 provides funding for the cost of phone lines to pump stations.
• Account 2349 includes funding for services related to televising and cleaning the sewer system,
as well as completing warranty inspections on previously lined sewers.
• Account 2351 includes funding to maintain and repair sewer equipment.
• Account 2390 includes funding for the pump station inspection and maintenance contract,
Delaware County Engineering Fund, and contracted storm sewer repairs. This line item
includes a budget for the Wedgewood Hills pump station which was not budget previously.
• Account 2420 is funding for supplies necessary for doing in -house sewer cleaning and repairs.
• Account 2430 provides funding for the repair and maintenance of the sewer system including
grades rings, and ground rims /covers.
• Account 2440 provides funding for the replacement of flow bands and nozzles.
• Account 2563 provides contingency funding for lining and repair of main lines.
620 -0210
• Accounts 2601 provides funding) for debt service issuance costs.
620 -1210
• Accounts 2614 and 2624 provide funding for debt service obligations related to the Upper
Scioto West Branch Interceptor, sewer relining, and new debt in 2015 for sewer lining.
Sewer 7 -10 12/08/14
2015 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Sewer
Public Service
Engineering 2013 2014 2014 2014 2015
Actual Budget Revised Budget Estimate Budget
620 -1330
Personal Services
2110
SalariesMages
96,993
103,720
94,195
95,000
104,500
2111
Overtime Wages
291
2,000
2,000
500
500
2113
Short Term Disability
4,761
0
9,525
9,600
0
2120
Employee Benefits
40,578
38,720
38,720
38,720
46,050
2140
Uniforms & Clothing
160
400
400
300
400
142,783
144, 840
144,840
144,120
151,450
Other Expenses
2201
Conferences/Mileage
1,361
1,500
2,439
1,500
2,500
2349
Other Professional Sery
82,432
156,000
156,000
156,000
165,000
2420
Operating Supplies
348
3,000
3,000
1,500
500
84,141
160,500
161,439
159,000
168,000
Capital Outlay
2563
Sanitary Sewer Imp.
79,032
265,000
597,185
400,000
400,000
79,032
265.000
597,185
400,000
400,000
TOTALS
$305,956
$570,340
$903,464
$703,120
$719,450
7 -11
2015 OPERAT114G BUDGET - CITY OF DUBLIN, OHIO
Public Service / Engineering / Sewer Maintenance
BUDGET SUMMARY
620 -1330
• Account 2110 provides funding for staffing reflected in the Personnel Data and Notes and
Adjustments as related to Engineering staff.
• Account 2201 provides funding for Inspector training and educational requirements for the Civil
Engineer.
• Account 2349 provides funding for the master plan maintenance of existing lift station, flow
monitoring program, and development of a maintenance program model, and utility extension
data gathering with Franklin County.
Sewer /Engineering 7 -12 12/08/14
2015 OPERAT114G BUDGET - CnY OF DUBLIN, OHIO
Merchandising Fund
Ordinance 11 -93 authorized the establishment of the Merchandising Fund. Dublin merchandise
is available for resale. The revenue from the sale of the merchandise is used to purchase
merchandise, as the intent of the merchandising campaign is to be self - supporting.
Merch 7 -13 12/08/14
2015 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Merchandising
City Manager
Community Relations 2013 2014 2014 2014 2015
Actual Budget Revised Budget Estimate Budget
630 -1130
Other Expenses
2390 Misc Contractual Service 171
2420 Operating Supplies 8,481
200
7,800
525
7,825
500
7,
400
7,600
8,652
8,000
8,350
8,300
8,000
TOTALS $8,652
$8,000
$8,350
$8,300
$8,000
7 -14
2015 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Merchandising Fund
BUDGET SUMMARY
630 -1130
. Account 2420 provides funding to buy merchandise for resale.
Merch 7 -15 12/08/14
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' 70 of Dublin
7 -16
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2015 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Internal Service / Employee Benefits Self- Insurance
STATEMENT OF FUNCTIONS
The Employee Benefits Self - Insurance Fund has been established to account for monies received from
other funds as payment for providing) medical, dental and vision benefits. The Employee Benefits Self -
Insurance Fund makes payments for services provided to employees (claims), the third party
administrator(s) and for stop -loss coverage. The budgeted amounts are based on the expected dollar
value of claims that would be paid under the plan, third party administrator fees, and the premium for
stop -loss insurance. "Premiums" aria_ charged to benefit accounts based on the estimated cost of
coverage. In 2015 funds have been (programmed for all non -union personnel and all union personnel,
including the United Steelworkers of America, the Fraternal Order of Police - Capital City Lodge No. 9,
and the Fraternal Order of Police — Ohio Labor Council to participate in the City-wide Consumer Driven
Health Plan with Health Savings Accounts and Healthy By Choice Plus (HBC Plus) Program. The
Employee Benefits Self- Insurance Fund will continue the wellness benefit and the child care Flexible
Spending Account benefit for all full-time employees who participate in HBC Plus. The City-wide
health plan includes an optional Health Savings Account (HSA) or Health Reimbursement Account
(HRA) and will include only two funding levels to match the two HSA employer contribution levels for
an employee and family.
PERSONNEL DATA 2014 2015
POSITION TITLE CURRENT NUMBER ADOPTED
Benefits Administrator (1) 1 1
TOTAL 1 1
PERMANENT PART -TIME
Wellness Coordinator (2) 1 1
Wellness Intern (3) 1 0
TOTAL 2 1
NOTES AND ADJUSTMENTS
The annual funding level for 2015 for all employee groups is as follows:
Single $ 8,712
Family $ 19,475
As the Operating Budget is prepared, Staff analyze projected expenditures along with the current fund
balance to establish the funding levels for the upcoming year. In 2014, projected expenditures would
have necessitated an increase in the funding level of approximately 5 %. However, based on the
healthy fund balance that existed, the funding level was reduced to reflect a 10% decrease. The
impact of this change along with actual expenditures to date has brought down the fund balance to a
more appropriate level. In order to ensure the proper level of reserves, the funding level has been
Increased for 2015 by approximately 31 %. Had the funding level in 2014 increased by 5 %, the
Increase from 2014 to 2015 would have been approximately 12 %.
(1) The Benefits Administrator position is funded seventy-five percent (75 %) from this budget and
twenty-five percent (25 %) from the Human Resources budget in the General Fund.
(2) The part-time Wellness Coordinator position is funded seventy-five percent (75 %) from this
budget and twenty-five percent (25 %) from the Community Recreation Center account.
(3) This position is removed for 20:15.
Int Sery 8 -1 12/08/14
2015 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Emp. Benefits Self Ins.
City Manager
Human Resources
2013 2014 2014 2014 2015
Actual Budget Revised Budget Estimate Budget
701 -1120
Personal Services
2110 SalariesNVages
0
46,875
46,875
26,000
82,850
2112 Other Wages
25,776
32,000
32,000
32,000
0
2120 Employee Benefits
3,982
27,280
27,280
2 0,200
27,940
3,750,092
29,758
106,155
106,155
78,200
110,790
Other Expenses
2201
Conference /Mileage
0
0
0
0
5,000
2309
Third Party Admin.
229,181
235.920
261,120
261,120
255,380
2361
Medical.Dental,Rx,Vsior
3,093,280
2,900,000
3,750,092
3,750,000
3,813,500
2364
Stop Loss Coverage
391,031
484,450
521,741
521,740
535,000
2366
Employer HSA Contributi
935.025
962,625
1,015.225
1.015,125
1,104,375
2390
Misc Contractual Service
154,481
160,400
161,999
100,000
144,000
4,802,998 4,743,395 5,710,177 5,647,985 5,857,255
TOTALS $4,832,756 $4,849,550 $5,816,332 $5,726,185 $5,968,045
EEI
2015 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Internal Service/ Employee Benefits Self Insurance
BUDGET SUMMARY
701 -1120
Account 2110 provides funding for staffing reflected in the Personnel Data and Notes and
Adjustments.
• Account 2112 — no funding for 2015.
• Account 2201 provides funding for annual conferences.
• Account 2309 reflects funding for third-party administration fees from United Health Care
(UHC), Envision Rx and EBMC, the administrator of the City's flexible spending programs and
vision services benefit. Also included is third -party administration for the short-term disability
program.
Account 2361 includes funding for the all medical, dental, pharmacy and vision claims.
Account 2364 provides funding for a stop -loss insurance policy to protect the City against
catastrophic or extraordinarily high cost claims.
• Account 2366 provides handing for the employer contributions (funded at 95 %) for HSA
contribution.
• Account 2390 includes funding for the City's comprehensive wellness benefit. Funding is
Included for continuation of the on -site screenings and various educational classes and
programs. Also funded is continuation of professional benefits consultation, continuation of
return on investment analysis, and further review of plan design.
Int Sery B -3 12/08114
2015 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Human Resources
PERFORMANCE MEASURES:
1) Percent of Employee Population in the Health Low Risk, Moderate Risk, and High Risk
Levels
Year
# Analyzed
High Risk
Medium Risk
Low Risk
2009
551
5.40%
18.50%
76.00%
2010
578
5.40%
20.40%
74.20%
2011
5112
6.00%
19.40%
74.60%
2012
556
5.8%
20.3%
73.90%
2013
556*
6.7 %*
20.7 %*
72.6 %*
*The 2013 low, medium and (nigh risk categgoles are slightly elevated due fewer employee
participation in the Health Risk Assessment. These number will be re- evaluated for 2014.
Percent of (Employee Population in High, Medium
And Low Risk Levels
Health risk status is determined by risk categories: low risk is zero to two risks; medium risk is three
to four risks, and high risk is five or more risks. Changes in health status correlate with changes In
cost. Individuals with high risks often migrate to having disease and high costs. There is a natural
flow of individuals from low risk to high risk to disease to high cost. To contain cost, the goal is to
keep the health population healthy and to try to stop the unnecessary progression in the direction of
more risks and disease through wellness and prevention efforts.
Based on 15 different risk categories. High risk = 5 + Health Risk. Medium Risk Factors — 3 to 4 risk
factors. Low Risk Factors — 0 to 2 risk factors.
The Population goal is to reduce the number of those at high risk and increase the number those at
low risk.
Int Sery 8 -4 12/08/14
. High Risk
aMedium Ruk
•Luw Risk
80.0%
7fi.0%
74.2%
74.6%
73.9% 72.6%
70.0%
60.0%
50.0%
40.0%
J20.7%
30.0%
1s.s
20.4%
19.4
20.3%
20.0%
5.4%
5.4%
6.0%
5.8% 6.
10.0%
0.0%
2009
2010
2011
2017 2013
Health risk status is determined by risk categories: low risk is zero to two risks; medium risk is three
to four risks, and high risk is five or more risks. Changes in health status correlate with changes In
cost. Individuals with high risks often migrate to having disease and high costs. There is a natural
flow of individuals from low risk to high risk to disease to high cost. To contain cost, the goal is to
keep the health population healthy and to try to stop the unnecessary progression in the direction of
more risks and disease through wellness and prevention efforts.
Based on 15 different risk categories. High risk = 5 + Health Risk. Medium Risk Factors — 3 to 4 risk
factors. Low Risk Factors — 0 to 2 risk factors.
The Population goal is to reduce the number of those at high risk and increase the number those at
low risk.
Int Sery 8 -4 12/08/14
2015 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Internal Service/ Workers' Compensation Fund
The Workers' Compensation Fund has been established to cover the costs associated with the City's
Workers' Compensation coverage under a self- insurance plan. Funds are transferred from the General
Fund to cover premiums, claims, and third party administration fees associated with the City's
Workers' Compensation coverage.
NOTES AND ADJUSTMENTS
This budget reflects estimated costs for the City's Self - Insurance Workers' Compensation coverage
which includes expected medical expenses and compensation associated with work - related injuries
and illnesses from January 1, 2015 - December 31, 2015. This budget also reflects estimated fees for
excess workers' compensation insurance coverage and volunteer insurance coverage.
Int Sery 8 -5 12/08/14
2015 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Workers' Comp. Self Ins.
City Manager
Human Resources 2013 2014 2014 2014 2015
Actual Budget Revised Budget Estimate Budget
703 -1120
Other Expenses
2309 Third Party Admin.
18,080
40,800
48,800
30,000
52,600
2363 Claims
112,619
189,500
294,762
100,000
216,000
2364 Stop Loss Coverage
81,599
94,800
94,800
94,800
94,200
2390 Misc Contractual Service
1,486
6,000
6,000
1,500
6,000
TOTALS
213,784 331,100
$213,784 $331,100
444,362 226,300 368,800
$444,362 $226,300 $368,800
f-T
2015 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Internal !Service/ Workers' Compensation Fund
703 -1120
• Account 2309 includes the administrative fee for the self- funded program, independent
medical evaluations of injured employees, and administrative fees for the state tail fund.
• Account 2363 funds medical and indemnity reserves for prior year claims, and estimated 2015
claims.
• Account 2364 includes the! required payment to the state guarantee fund and the state fee for
a self- Insured plan. Also included are the excess coverage premium and volunteer coverage
premium.
• Account 2390 provides funds for investigation of fraudulent claims.
Int Sery 8 -7 12 /08/14
2015 OPERI4TING BUDGET - CITY OF DUBLIN, OHIO
Human Resources
PERFORMANCE MEASURES:
1) Percent Change in the Numberof Worker's Compensation Claims Filed (including annual
costs)
*As of 9/3/2014
The City collects this information to perform cost comparisons of our Self Insured Workers'
Compensation system vs. traditional State Funded system costs. This information is also useful in
projecting future costs, benchmarking with similar Cities /Municipal operations, City Safety Committee
discussion topics and identification of future safety training needs.
Annual Self Insurance Cost Savings FY 2009 - 2014
$797,453
$800,000 $692,435
$700,000
$600,000
$500,000 5443 10 '
$400,000 5;41 775
$300,000
$200,000
$100,000
$0
2009 2011) 2011 2012 2013 2014
The reason for the drop in cost savings in 2011 is because the Bureau of Worker's Compensation
(BWC) issued a rebate to all "'_hate Funded" BWC programs. Dublin's rebate would have been
approximately $342,658 that year.
Int Sery 8 -8 12/08/14
FY2009
FY 2010
FY 2011
FY 2012
FY 2013
FY 2014"
# of Worker's
Compensation
35
30
31
25
29
19
Claims
Total Self
Insured Cost
$186,951
$161,871
$190,975
$230,135
$223,022
$134,071
Percent Change
In Insured Cost
(22 %)
(18 %)
19%
20%
(4 %)
(40 %)
*As of 9/3/2014
The City collects this information to perform cost comparisons of our Self Insured Workers'
Compensation system vs. traditional State Funded system costs. This information is also useful in
projecting future costs, benchmarking with similar Cities /Municipal operations, City Safety Committee
discussion topics and identification of future safety training needs.
Annual Self Insurance Cost Savings FY 2009 - 2014
$797,453
$800,000 $692,435
$700,000
$600,000
$500,000 5443 10 '
$400,000 5;41 775
$300,000
$200,000
$100,000
$0
2009 2011) 2011 2012 2013 2014
The reason for the drop in cost savings in 2011 is because the Bureau of Worker's Compensation
(BWC) issued a rebate to all "'_hate Funded" BWC programs. Dublin's rebate would have been
approximately $342,658 that year.
Int Sery 8 -8 12/08/14
2015 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Fiduciary Funds
These funds reflect the cost of reimbursing developers for the cost of installing certain public
improvements (water & sewer reimbursement) and for refunding permit bonding fees deposited
with the City to ensure completion of a project. A specific agency fund has been established for the
collection of taxes on behalf of the Dublin Convention & Visitors Bureau, the tracking of unclaimed
funds, the collection and distribution of a building surcharge mandated by State law, and for the
agency fund to track the revenue and expenditures of the Central Ohio Interoperable Radio System
(COIRS) originally established between the City of Dublin, the City of Worthington and Delaware
County, with the City of Hilliard joining COIRS beginning in 2014.
1 0 4- 1 1 - 101 M`191 1 1:1 11
Agency 9 -1 12/08/14
2015 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Fiduciary Funds
Finance
2013
2014
2014
2014
2015
Actual
Budget
Revised Budget
Estimate
Budget
Income Tax Revenue Sharing
803 =021
2911 Refunds -Gen Unclaimed Checks
0
0
0
0
0
2912 Refunds -Gen Unclaimed Payroll
0
0
0
0
0
2913 Refunds - Unclaimed Income Tax
7,725
0
0
0
0
2914 Refunds - Conditional Occupancy
0
0
0
0
0
TOTALS
$7,725
$0
$0
$0
$0
Dublin Convention and Visitors Bureau
804-021
Payment to Dublin Convention
2824 & Visitors Bureau
637,052
500,000
650,100
650,000
500,000
2910 Refunds
1,758
0
0
0
0
TOTALS
$638,810
1500,000
1650,100
$650,000
$500,000
Agency Fund
805-
2304 Sewer Tap Paybacks
456,615
250,000
500,100
500,000
405,000
2910 Refunds
256
10,000
83,100
83,000
57,000
2914 Refunds - Conditional Occupancy
385,400
150,000
300,100
300,000
200,000
2915 Refunds -BD of Bldg Stds -Res
4,614
2,500
5,018
5,000
4,500
2916 Refunds -BD of Bldg Stds -Comm
15,692
15,000
16,018
16,000
15,500
2917 Refunds- Park/CRC Deposits
52,082
40,000
52,100
52,000
55,000
2918 Refunds -DCRC Sea Dragons
0
17,000
17,000
0
500
2919 Refunds -Theatre Admission
0
0
0
0
0
2921 Refunds - Vendor Bonds
0
0
525
500
0
2922 Refunds -DCRC Dolphins
6,030
6,000
6,000
6,000
0
2923 Refunds - Washington Twp
15,480
3,500
3,500
3,500
7,500
2925 Refunds - School Programs
36,481
0
0
0
0
TOTALS
1972,650
1494,000
$983461
$96 6,000
$745,000
Central Ohio Interoperable Radio System (COIRS)
807 -1
2310 Utilities
3,601
5,000
5,406
5,000
5,000
2345 Legal Services
7,056
5,000
5,000
5,000
7,900
2349 Professional Services
0
15,000
1,468,500
1,468,460
0
2351 Maintenance of Equipment
56,307
57,000
140,100
140,000
70,000
2360 Insurance and Bonding
7,211
9,000
9,000
7,530
8,000
2990 Contingencies
9,448
0
0
0
0
TOTALS
$83,623
$91,000
11,628,006
$1,625,990
190,900
9 -2
0
s
N
N
01
t
2015 OPERATING BUDGET — CITY OF DUBLIN, OHIO
GLOSSARY OF TERMS
While not inclusive, this glossary is
provided to assist the reader with
definitions of some unfamiliar terms
used in the budget document
Accrual Basis — a basis of accounting in
which transactions are recognized at the
time they are incurred or obligated, rather
then when cash is received or spent.
Budget — the financial operating plan for a
given time period which provides estimates
of expenditures and revenues for that time
period and outlines the assumptions under
which those estimates were made.
Budget Amendment — a formal change
of budgeted appropriations requiring
legislative approval.
Agency Fund - a type of fiduciary (trust)
fund used to account for assets held by the
City as an agent for individuals, other
governments and /or other funds.
Appropriation — authorization from the
legislative authority (City Council) to
expend funds for a specific ipurpose or
category of purposes. Appropriations are
for the current fiscal year and lapse at the
end of the fiscal year if not obligated for a
specific purpose.
Balanced Budget — occurs when planned
expenditures equal anticipated revenues.
Bond — a written promise to pay a
specified sum of money, called the face
value or principal amount, at a specified
date or dates in the future called the
maturity date(s), together with the periodic
interest at a specified rate. Note: The
difference between a note and a bond is
that the latter runs for a longer period of
time and requires greater legal formality.
Bond Rating — a measure of the City's
credit - worthiness determined by
established outside agencies by reviewing
the City's financial viability and practices.
A high bond rating results in favorable
interest rates when the City borrows
funding for long term capital projects.
Budget Calendar — the schedule of key
dates that are followed in the preparation
and adoption of the budget.
Budgetary Basis — the basis under which
the budget estimates are made.
Capital Asset (as defined by the City
of Dublin) — tangible property, obtained or
controlled as a result of past transactions,
events or circumstances, which will benefit
the City for a period of more than one (1)
year and has a cost or dollar value of
$1,000 or more.
Capital Outlay — a category of
expenditures that includes items greater
than a certain value and /or expected to
last for greater than a specified time
period.
Capital Improvements Program (CIP)
— issued separately on an annual basis, but
in coordination with the operating budget
document, the CIP is the five -year plan for
infrastructure and other long term
investments such as roadways, technology,
vehicles, parks, etc.
Capital Improvements Tax Fund -
represents the 25% of the local income tax
collected for the purpose of funding capital
improvements.
10 -1
2015 OPERATING BUDGET— CITY OF DUBLIN, OHIO
GLOSSARY OF TERMS
Capital Projects Fund - used to account
for the financial resources to be used for
the acquisition or construction of major
capital facilities other than those financed
by Proprietary Funds and Trust Funds.
Capital Project — a major construction,
acquisition, or renovation activity that adds
value to or significantly increases the
useful life of the government's physical
assets.
Cash basis — a basis of accounting or
budgeting in which transactions are
recognized only when cash is increased or
decreased.
Cemetery Fund - a fund provided to
account for revenue received from the sale
of cemetery lots and interment fees.
Expenditures are restricted to the
maintenance of the City's cemeteries.
city manager to serve as the chief
administrative official for the City, as
opposed to an elected mayor.
Contingency — a budgeted reserve set
aside for emergencies or unforeseen
expenditures not otherwise included within
the budget.
Cost of Services Study — study
conducted each year to determine the fees
to be charged for various programs and
services throughout the City. This study is
a comprehensive review of the allocation of
City costs to all City programs to ensure
that fees charged accurately reflect the
costs associated with provision of that
service or program.
Debt Service — payment of principal and
interest on borrowed funds according to a
predetermined schedule.
Cemetery Perpetual Care Fund -
established in order to set aside funds so
that when all the City's cemetery burial lots
are sold, funds remain to properly maintain
all cemetery lots in perpetuity.
City Charter — a document ratified by a
vote of the people that outlines the
guidelines and policies under which a city
will operate.
COIRS - Central Ohio Interoperable
Radio System (COIRS) originally
established between the City of Dublin, the
City of Worthington and Delaware County.
The City of Dublin merged its four channel
trunked radio system with the City of
Worthington's three channel conventional
radio system and interconnected with the
Motorola P25 master site located in
Delaware County.
Council- Manager Form of Government
— the form of government in which an
elected City Council hires a professional
Debt Service Fund — used to account for
resources set aside to fund debt service
and actual principal and interest payments.
DEC - the Dublin Entrepreneurial
Center (DEC) was launched in March 2009
as a partnership between the City
of Dublin and TechColumbus. The DEC is
located at 565 Metro Place South and
provides services and promotes an
environment for potential entrepreneurial
and technology development resulting in
more new businesses and job creation in
Dublin and the Columbus region.
Dublin Convention and Visitors
Bureau Fund - accounts for 25% of the
tax imposed on establishments that
provides sleeping accommodations for
transient guests and is due to the Dublin
Visitors and Convention Bureaus as
required by state law.
10 -2
2015 OPERATING BUDGET - CITY OF DUBLIN, OHIO
GLOSSARY OF TERMS
Employee Assistance Program (EAP) -
a healthcare benefit for employees
designed to assist with counseling to
address significant life problems.
Employee Benefits Self - Insurance
Fund - includes monies received from
other funds as payment for providing
medical, dental and vision benefits. The
Employee Benefits Self- Insurance Fund
may make payments for service provided
to employees, for reimbursements to
employees who have paid providers, to
third party administrators for claim
payment or administration, for stop -loss
coverage, or any other similar purposes.
Encumbrance - the commitment of
appropriated funds to purchase! an item or
service; to encumber funds means to
commit them for a specified future
expenditure.
Enforcement and Education Fund -
provided to account for revenue received
from penalties assessed in accordance with
violations involving Section 4511.19, Ohio
Revised Code. Expenditures are restricted
to educating the public of laws governing
the operation of a motor vehicle while
under the influence of alcohol and other
information relating to the operation of a
motor vehicle and the consumption of
alcoholic beverages.
Enterprise Fund - used to account for
operations that are financed and operated
in a manner similar to private business
enterprises - where the intent is the costs
of providing goods or services to the public
on a continuing basis be financed or
recovered primarily through user charges.
for the cost of goods received or services
rendered is made.
Federal Emergency Management
Agency (FEMA) - an agency of the
federal government charged with the
responsibility of preparing for, protecting
against, responding to, recovering from
and mitigating all hazards.
Fiduciary Fund - any fund held in a
fiduciary capacity, ordinarily as agent or
trustee. Also called Trust and Agency
Funds.
Fiscal Year - the twelve -month period
designated as the operating year for
accounting and budget purposes; in the
case of the City of Dublin, January 1 -
December 31, or calendar year.
Full - Time Equivalent (FTE) -
represents an employee working a
standard 40-hour workweek, or its equal in
terms of hours comprised of more than
one employee.
Fund - the basis on which the
governmental accounting system is
organized; an independent financial and
accounting entity with a self - balancing set
of accounts in which transactions relating
to resources, expenditures, assets and
liabilities are recorded. Funds are
established to account for the use of
restricted revenue sources and to carry on
specific activities.
Fund Balance - amounts shown as fund
balance represent monies which remain
unspent after all budgeted expenditures
have been made.
Expenditure - the payment for goods or
services; in a cash - based budget such as
the City of Dublin's, expenditures are
recognized only when the cash payment
10-3
2015 OPERATING BUDGET— CITY OF DUBLIN, OHIO
GLOSSARY OF TERMS
General Fund — the general operating
fund used to fund public services used to
account for all financial resources except
those required to be accounted for in
another fund.
General Obligation Debt — debt backed
by the full faith, credit and taxing power of
a government.
General Obligation Debt Service Fund
— accounts for the accumulation of
resources and payment of general
obligation bond principal and interest from
governmental resources.
accordance with the procedure provided
for or authorized by its charter.
Hotel Motel Tax Fund — fund into which
taxes derived from hotel room stays (bed
taxes) are deposited; this fund accounts
for 75% of the tax imposed on
establishments that provide sleeping
accommodations for transient guests.
Expenditures are restricted to the
advancement of cultural development,
beautification of public property,
improvement of the historic district and
any other project or expenditure which
would enhance the City's appeal to visitors
and tourists.
Governmental Accounting Standards
Board (GASB) — the independent agency
established under the Financial Accounting
Foundation in 1984 as the official body
designated to set accounting and financial
reporting standards for state and local
governments.
Governmental Funds — a generic
classification used by the GASB to refer to
all funds other than proprietary and
fiduciary funds. The General Fund, special
revenue funds, capital project funds, and
debt service funds are types of funds
referred to as "governmental funds."
Grant — a contribution by a government or
other entity to support a particular
function.
Home Rule — the term used to describe
the powers of municipal corporations
operating under a charter which provides
for or authorizes a method of procedure in
the passage and publication of legislation,
the making of improvement, and the
levying of assessments differing from the
method prescribed by general law, may
pass and publish such legislation, make
such improvements, and levy such
assessments under the general law or in
ICF - The Intelligent Community
Forum (ICF), a New York -based think tank
dedicated to studying the use of
information and communications
technology to create the community of the
21st Century. The Intelligent Community
Lifetime Achievement Award is given by
ICF's founders to those who quietly and
tirelessly dedicate their careers to
improving their communities in ways that
exemplify the global Intelligent Community
movement.
Income Tax Revenue Sharing Fund —
fund into which income taxes to be shared
with Dublin City Schools in conjunction
with certain economic development
agreements are deposited for payment to
the schools.
Infrastructure — the physical assets of a
government, including but not limited to
public buildings, streets, curbs and traffic
control devices, water and sewer facilities,
and parks and public lands.
Internal Service Fund - used to account
for the financing of goods or services
provided by one department or agency of
the City to other departments or agencies
10-4
2015 OPERATING BUDGET — CITY OF DUBLIN, OHIO
GLOSSARY OF TERMS
on a cost- reimbursement basis. Charges
are intended only to recoup the total cost
of such services.
Lapse of Appropriation — the expiration
of appropriation authority at the end of the
fiscal year if it is neither expended nor
encumbered for a specific purpose.
Law Enforcement Trust Fund -
accounts for all cash or cash proceeds that
are a result of contraband property
seizures and forfeitures of property.
Major Funds - Many local
governments manage and account for
their financial activities in a limited
number of funds-- designateci as major
funds as recommended by the GASB.
Fire and became the primary 9 -1 -1
answering point for all of Hilliard.
Dispatching for Hilliard Police started in
January of 2014.
Operating Expenditure — costs of
personnel, materials, services and
equipment required for a City unit to
function.
Operating Revenue — income received
by the government to pay for ongoing
operations, including items such as taxes,
fees for services, investment earnings,
grant revenues, etc.
Operating Transfer — an amount moved
from one fund to another to support the
funding of services in the recipient fund.
Mandatory Drug Fine Fund - includes
revenue from mandatory fines imposed for
drug offense convictions in accordance
with Section 2925.03, Ohio Revised Code.
Expenditures are restricted to law
enforcement efforts pertaining to drug
offenses.
Mayor's Court Computer Fund —
represents an additional fee collected for
computerization of the Mayor's Court in
accordance with Ohio Revised Code
Section 1901.261.
Merchandising Fund - fund for receipts
from sales of Dublin- related merchandise
and related costs.
NECC - the Northwest (Emergency
Communications Center (NR.ECC) is the
primary public safety dispatch center for
the City of Dublin, City of Hilliard,
Washington Township and Norwich
Township. Located inside the Dublin
Justice Center, NRECC was formed in
October 2013 when Dublin began providing
dispatching services for Norwich Township
Parkland Acquisition Fund — created to
account for property taxes and
development fees collected for the purpose
of funding acquisition of recreational
facility sites, open space, and /or parkland.
PCI - The Pavement Condition Index
(PCI) provides a numerical rating for the
condition of road segments within the road
network, where 0 is the worst possible
condition and 100 is the best.
Performance Measurements — any
systematic attempt to learn how
responsive a government's services are to
the needs of the residents through use of
standards, workload indicators, etc.
Permissive Tax Fund - accounts for
permissive tax fees received in addition to
the motor vehicle license tax.
Expenditures are restricted to construction
or permanent improvements of the streets
and state highways within the City.
Personal Services — a category of
expenditures that represents the amounts
10 -5
2015 OPERATING BUDGET— CITY OF DUBLIN, OHIO
paid for all costs associated with personnel,
including wages and benefits paid by the
City.
Policy — a guiding principal which defines
the underlying rules which will direct
decision - making processes.
Program — a group of related activities
intended to accomplish a specific objective.
Recreation Fund - created to account for
revenues and expenditures for parks and
recreation programs and activities,
including the Community Recreation
Center.
Reserve — funds set aside that are
earmarked for a specific future use.
Revenue — sources of income received
during a fiscal year, operating transfers
from other funds, and other financing
sources such as the proceeds derived from
the sale of fixed assets.
Safety Fund - accounts for revenues and
expenditures for the operations of the
City's Police Department. Major revenue
sources are property taxes and subsidies
from the General Fund.
Service Payment — payment made in lieu
of real estate taxes for purposes of retiring
debt for improvements in a designated tax -
increment financing (TIF) district.
Sewer Fund - provided to account for
capacity charges for connecting into the
sewer system and the costs associated
with the maintenance and repair of the
City's sewer lines.
Special Assessment Debt — debt issued
for a specified purpose and based on
collection of taxes levied against a pre-
determined set of properties for that
purpose.
Special Assessment Debt Service
Fund - provided to account for the
accumulation of resources and payment of
special assessment bond principal and
interest from special assessment levies
with governmental commitment.
Special Revenue Fund - used to account
for the proceeds of specific revenue
sources (other than expendable trusts or
major capital projects) that are legally
restricted to expenditures for specified
purposes.
State Highway Improvement Fund -
provided to account for the allocation of
revenues derived from motor vehicle
license fees and gasoline taxes.
Expenditures are restricted by state law to
maintenance and repair of state highways
within the City.
Street Maintenance and Repair Fund -
provided to account for the allocation of
revenues derived from motor vehicle
license fees and gasoline taxes.
Expenditures are restricted by state law to
maintenance and repair of streets within
the City.
Swimming Pool Fund- includes revenues
and expenditures for outdoor swimming
pool programs and activities at both
outdoor facilities, excluding the capital cost
of the swimming pool.
Tax - increment financing (TIF) - A
method used for funding public
improvements whereby real estate tax
revenue increases resulting from those
improvements are directed toward paying
for those improvements.
Transfers — An appropriation to or from
another fund. A transfer is the movement
of money from one fund to another to
wholly or partially support the functions of
the receiving fund.
10 -6
2015 OPERATING BUDGET — CITY OF DUBLIN, OHIO
GLOSSARY OF TERMS
Unencumbered Balance — the remaining
balance within a fund that is not obligated
for any other purpose.
User Fee (or charge) — the payment of a
fee for direct receipt of a public service by
the party who benefits from the service.
Water Fund - provided to account for the
collection of a user surcharge, permit fees
and the costs associated with the
maintenance and repair of the City's water
lines.
Workers' Compensation Self -
Insurance Fund — fund for the
accumulation of funds to provide for
payment of claims and other costs
associated with the City's self- insured
workers compensation program.
10 -7
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City of Dublin
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