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HomeMy WebLinkAboutOrdinance 122-14RECORD OF ORDINANCES Dayton Legal Blank, Inc. Form No. 30043 122 -14 Ordinance No. Passed 20 AN ORDINANCE AMENDING THE ANNUAL APPROPRATIONS ORDINANCE FOR THE FISCAL YEAR ENDING DECEMBER 31, 2014 WHEREAS, the Ohio Revised Code requires, when necessary, amendments to the annual appropriations ordinance be made in order that appropriations are not over expended; and WHEREAS, it is necessary to amend the annual appropriations ordinance to provide funding in certain budget accounts. NOW, THEREFORE, BE IT ORDAINED by the Council of the City of Dublin, State of Ohio, of the elected members concurring that: Section 1. There be appropriated from the unappropriated balance in the General Fund the amount of $468,300 as follows: Taxation 101 - 1230 - 710 -2910 Refunds $250,000 Public Service -Office of the Director t� 101 - 1310 - 710 -2110 Salaries /Wages $35,000 Fleet Management 101 - 1321 - 710 -2111 Overtime $20,300 101 - 1321 - 710 -2421 Fuel 14,000 101 -1321- 710 -2431 Vehicle Maintenance 102,000 Engineering 101 - 1330 - 720 -2111 Overtime 47,000 Section 2. There be appropriated from the unappropriated balance in the Street Maintenance and Repair Fund the amount of $620,000 to account 210- 1320 -770- 2422 for the purchase of additional street salt. Section 3. There be appropriated from the unappropriated balance in the State Highway Fund the amount of $1,458,000. Of the total, $52,000 is to be appropriated to account 211 - 1330 - 770 -2349 and $1,406,000 is to be appropriated to account 211 - 1330 - 780 -2550 for costs related to the completion of the Dublin /Glick Road improvements Section 4. There be appropriated from the unappropriated balance in the Permissive Tax Fund the amount of $21,050 to account 216 - 1330 - 780 -2550 for work related to the Avery-Mui rfield/Tu I lymore/Va I ley Stream Road improvements. Section 5. There be appropriated from the unappropriated balance in the Hotel /Motel Tax Fund the amount of $375,150. Of the total, $50 is to be appropriated to account 217 - 1110 - 740 -2111, $4,200 is to be appropriated to account 217 - 1110 - 740 -2112, $3,900 is to be appropriated to account 217 -1110- 740 -2120 and $310,000 is to be appropriated to account 217 - 1110 - 740 -2349 for work related to the aesthetic design of the I270/US33 Interchange. In addition, of the total, $37,000 is to be appropriated to account 217- 1130 - 740 -2349 for additional hotel, sound, hospitality, and other costs related to bringing the main attraction to the Fourth of July celebration, and $20,000 is to be appropriated to account 217 - 1130 - 740 -2420 for additional beverages needed for the Dublin Irish Festival. RECORD OF ORDINANCES Dayton Legal Blank Inc. Form No. 30043 .----- 2Z- Page 2 of 4 Ordinance No. Passed 20 Section 6. There be appropriated from the unappropriated balance in the Accrued Leave Reserve Fund the amount of $150,000 to account 222- 1210 -710- 2124 for additional funds needed for the payment of accumulated sick, vacation, and compensatory leave for employees who retired or terminated employment in 2014. Section 7. There be appropriated from the unappropriated balance in the Capital Improvements Tax Fund the amount of $750 to account 401 - 0221 - 710 -2301 for fees charged by Franklin County to collect and distribute property tax revenue. Section 8. There be appropriated from the unappropriated balance in the Parkland Acquisition Fund the amount of $5,550. Of the total, $5,350 is to be appropriated to account 402 - 0210 - 780 -2510 for costs related to the construction of the Dublin Road shared use path; and $200 is to be appropriated to account 402 - 0221 - 710 -2301 for fees charged by Franklin County to collect and distribute property tax revenue. Section 9. There be appropriated from the unappropriated balance in the Pizzuti TIF Fund the amount of $2,963,750 to account 416 - 0314 - 780 -2550 for costs related to the Post Road Utility Burial and the Frantz Road Utility Burial. Section 10. There be appropriated from the unappropriated balance in the Thomas Kohler TIF Fund the amount of $76,600 to account 419 - 0314 - 780 -2510 for land acquisition related to the Avery Road Widening — Woerner Temple to Rings Road West project. Section 11. There be appropriated from the unappropriated balance in the Perimeter Center TIF Fund the amount of $110 to account 425 - 0221 - 710 -2301 for fees charged by Franklin County to collect and distribute property tax revenue. Section 12. There be appropriated from the unappropriated balance in the Rings /Frantz TIF Fund the amount of $8,850 to account 433 - 0314 - 780 -2349 for design costs related to the Tuttle Crossing Boulevard extension — Wilcox Road to Avery Road. Section 13. There be appropriated from the unappropriated balance in the Emerald Parkway Phase 8 TIF Fund the amount of $459,600. Of the total, $100 is to be appropriated to account 441- 0314 - 780 -2510 and $459,500 is to be appropriated to account 441- 0314 - 780 -2551 for the completion of Emerald Parkway Phase 8. Section 14. There be appropriated from the unappropriated balance in the Tartan West TIF Fund the amount of $55,900 to account 443- 0314 - 780 -2550 for final construction and landscaping of the Hyland Croy /Brand Road roundabout and expenditures for an easement for the Hyland Croy shared -use path. Section 15. There be appropriated from the unappropriated balance in the Lifetime Fitness TIF Fund the amount of $1,550,700. Of the total, $700 is to be appropriated to account 447- 0314 - 780 -2349 and $1,550,000 is to be appropriated to account 447- 0314 - 780 -2550 for construction costs related to Sawmill Road /Hard Road intersection improvements. Section 16. There be appropriated from the unappropriated balance in the COIC Improvement Fund the amount of $4,050 to account 448- 0314 - 780 -2349 for expenditures related to the Post Road fill plan. RECORD OF ORDINANCES Dayton Le gal Blank, Inc. Ordinance No. Passed Form No. 30043 20 Section 17. There be appropriated from the unappropriated balance in the Bridge Street TIF Fund the amount of $557,400. Of the total, $388,400 is to be appropriated to account 457 - 0314 - 780 -2349 for design work related to the Riverside Drive /SR 161 intersection improvements, COTA relocation work as well as other miscellaneous Bridge Street District improvements and $169,000 is to be appropriated to account 457 - 0314 - 780 -2510 for land improvements related to John Shields Parkway. Section 18. There be appropriated from the unappropriated balance in the Vrable TIF Fund the amount of $27,500 to account 458 - 0314 - 780 -2510 for land improvements related to the Dale Road/Tuller Road connector. Section 19. There be appropriated from the unappropriated balance in the Ohio University TIF Fund the amount of $1,005,100. Of the total, $121,700 is to be appropriated to account 460 - 0314 - 780 -2349, $59,900 is to be appropriated to account 460 - 0314 - 780 -2510, and $823,500 is to be appropriated to account 460- 0314- 780 -2551 for design work, land acquisition, and construction costs related to Academic Drive. Section 20. There be appropriated from the unappropriated balance in the Sewer Fund the amount of $2,130,000 to account 620- 1330 - 780 -2563 for costs related to sewer lining. Section 21. There be appropriated from the unappropriated balance in the Sewer Construction Fund the amount of $19,700 to account 623 - 1320 - 780 -2563 for the cost of manhole rehabilitations. Section 22. There be appropriated from the unappropriated balance in the Employee Benefits Self Insurance Fund the amount of $954,000. Of the total, $900,000 is to be appropriated to account 701 - 1120 - 710 -2361 for costs related to additional employee medical claims, and $54,000 is to be appropriated to account 701 - 1120 - 710 -2366 for additional employer Health Savings Account (HSA) contributions. Section 23. There be appropriated from the unappropriated balance in the Unclaimed Monies Fund the amount of $10,000 to account 803 - 0210 - 710 -2913 for payment of income tax refund checks that were originally unclaimed. Section 24. There be appropriated from the unappropriated balance in the Convention and Visitor's Fund the amount of $165,506.68 to account 804- 0211 -710- 2824 for additional funds due to the Dublin Convention and Visitor's Bureau based on actual hotel /motel tax collections. Section 25. There be appropriated from the unappropriated balance in the Agency Fund the amount of $686,700. Of the total, $260,000 is to be appropriated to account 805 - 0210 - 710 -2304 for sewer tap paybacks, $ 75,000 is to be appropriated to account 805 - 0210 - 710 -2910 for miscellaneous agency refunds, $300,000 is to be appropriated to account 805 - 0210 - 710 -2914 for conditional occupancy refunds, $3,200 is to be appropriated to account 805 - 0210 - 710 -2915 and $1,500 to account 805 - 0210 - 710 -2916 for state required residential and commercial surcharges, $22,000 is to be appropriated to account 805 - 0210 - 710 -2917 for Park/CRC deposit refunds, and $25,000 is to be appropriated to account 805 - 0210 - 710 -2925 for Dublin City School program payments. 122 -14 - - P 3 c Section 26. There be appropriated from the unappropriated balance in the Central Ohio Interoperable Radio (COIRS) Fund the amount of $2,210,000. Of the total, $5,000 is to be appropriated to account 807 - 1210 - 710 -2345, $2,115,000 is to be appropriated to account 807 - 1210 - 710 -2349 and $90,000 is to be appropriated to RECORD OF ORDINANCES Dayton Legal Blank, Inc. Form No. 30043 122 -14 Page 4 of 4 znce No. _ _. Passed . 20 account 807 - 1210 - 710 -2351 for capital related expenditures approved by the COIRS board in 2014. Section 27. The public hearing be waived to provide immediate funding authorization for these projects and programs. Section 28 . This ordinance shall take effect upon passage in accordance with Section 4.04(a) of the Dublin City Charter. Passed this day of LPG P , 2014 v ayor — Presiding Officer ATTEST: Clerk of Council Office of the City Manager 5200 Emerald Parkway • Dublin, OH 43017 -1090 City of Dublin Phone: 614 - 410 -4400 • Fax: 614 - 410 -4490 To: Members of Dublin City Council From: Marsha I. Grigsby, City Manager_. Date: December 4, 2014 Initiated By: Angel L. Mumma, Director of Finance Memo Re: Ordinance No. 122 -14 - Amending the Annual Appropriations for Fiscal Year Ending December 31, 2014 Background Ordinance No. 122 -14 amends the annual appropriations for the fiscal year ending December 31, 2014 in the General Fund and in various other funds to provide sufficient funding in certain budget accounts. Section 1 requests additional funding authorization in General Fund accounts. Funding is requested in Taxation to cover additional income tax refunds for income tax returns filed in 2014. Funding is requested in Public Service — Office of the Director due to the hiring of the Infrastructure Asset Manager Engineer as authorized in Ordinance 46 -14. Funding is requested in Fleet Management — Overtime and Vehicle Maintenance due to additional costs related to the severe winter and the additional maintenance needed to keep the snow plows on the road. Additional funding is also needed in the Fuel account due to the increased use of compressed natural gas (CNG). Funding is requested in Engineering — Overtime primarily for additional inspection work needed to complete various Engineering projects. Section 2 requests additional funding in the Street Maintenance and Repair Fund for the City to stock pile salt due to the anticipated shortage in 2015. Section 3 requests additional funding in the State Highway Fund for costs related to the completion of the Dublin /Glick Road improvements. Section 4 requests additional funding in the Permissive Tax Fund for work related to the Avery- Muirfield/Tullymore/Valley Stream Road improvements. Section 5 requests additional funding in the Hotel /Motel Tax Fund for work related to the aesthetic design of the I270/US33 Interchange. Additionally, funding is requested to cover additional hotel, sound, hospitality, and other costs related to bringing the main attraction to the Fourth of July celebration. Also, funds are requested to purchase additional beverages for the Dublin Irish Festival. The City purchases beverages based on anticipated need and is refunded for any unused portion. Memo re. Ord. 122 -14 — Amending the Annual Appropriations for Fiscal Year Ending 12/31/14 December 4, 2014 Page 2 of 3 Section 6 requests additional funding in the Accrued Leave Fund for additional funds needed for the payment of accumulated sick, vacation, and compensatory leave for employees who retired or terminated employment in 2014. Section 7 requests additional funding in the Capital Improvements Tax Fund for fees charged by Franklin County to collect and distribute property tax revenue. Section 8 requests additional funding in the Parkland Acquisition Fund for costs related to the construction of the Dublin Road shared use path and for fees charged by Franklin County to collect and distribute property tax revenue. Section 9 requests additional funding in the Pizzuti TIF Fund for costs related to the Post Road Utility Burial and the Frantz Road Utility Burial. Section 10 requests additional funding in the Thomas Kohler TIF Fund for land acquisition related to the Avery Road Widening — Woerner Temple to Rings Road West project, as authorized by Ordinance 73 -14. Section 11 requests additional funding in the Perimeter Center TIF Fund for fees charged by Franklin County to collect and distribute property tax revenue. Section 12 requests additional funding in the Rings /Frantz TIF Fund for design costs related to the Tuttle Crossing Boulevard extension — Wilcox Road to Avery Road. Section 13 requests additional funding in the Emerald Parkway Phase 8 TIF Fund for the completion of Emerald Parkway Phase 8. Section 14 requests additional funding in the Tartan West TIF Fund for final construction and landscaping of the Hyland Croy /Brand Road roundabout and expenditures for an easement for the Hyland Croy shared -use path. Section 15 requests additional funding in the Lifetime Fitness TIF Fund for construction costs related to Sawmill Road /Hard Road intersection improvements. Section 16 requests additional funding in the COIC Improvement Fund for expenditures related to the Post Road fill plan. Section 17 requests additional funding in the Bridge Street TIF Fund for design work related to the Riverside Drive /SR 161 intersection improvements, COTA relocation work as well as other miscellaneous Bridge Street District improvements and for land improvements related to John Shields Parkway. Section 18 requests additional funding in the Vrable TIF Fund for land improvements related to the Dale Road/Tuller Road connector. Memo re. Ord. 122 -14 — Amending the Annual Appropriations for Fiscal Year Ending 12/31/14 December 4, 2014 Page 3 of 3 Section 19 requests additional funding in the Ohio University TIF Fund for design work, land acquisition, and construction costs related to Academic Drive. Section 20 requests additional funding in the Sewer Fund for costs related to sewer lining. This project was budgeted for 2015; however, the City wanted to award the contract in 2014 in order to begin as early as possible in 2015. Section 21 requests additional funding in the Sewer Construction Fund for costs related to manhole rehabilitations. Section 22 requests additional funding in the Employee Benefits Self Insurance Fund for costs related to additional employee medical claims, and for additional employer Health Savings Account (HSA) contributions. As was discussed in the 2015 Operating Budget workshop, medical claims were higher than expected in 2014 partly due to some ongoing medical conditions for members of the City's health plan. Employer HSA contributions increased due to the partial funding of new employees throughout the year and the increased number of employees who met a higher number of health factors or the alternative standard. Sections 23 through 26 requests additional funding within agency funds. Appropriations are needed in the Unclaimed Monies Fund to cover payments for unclaimed checks; in the Convention and Visitors Fund for additional funds due to the Dublin Convention and Visitors Bureau, based on actual hotel /motel tax collections; in the Agency Fund for refunds of conditional occupancy permits, surcharges, deposits, and funds collected on behalf of other agencies; and in the Central Ohio Interoperable Radio ( COIRS) Fund for capital related expenditures approved by the COIRS board in 2014. Recommendation Staff recommends that Council dispense with the public hearing and approve Ordinance 122 -14 at the December 8, 2014 meeting.