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Home My WebLink AboutResolution 94-14RECORD OF RESOLUTIONS Dayton Legal Blank, Inc . Form N o 300 94 -14 Resolution No. Pasted _20 A RESOLUTION DECLARING CERTAIN CITY -OWNED PROPERTY AS SURPLUS AND AUTHORIZING THE CITY MANAGER TO DISPOSE OF SAID PROPERTY IN ACCORDANCE j WITH SECTION 37.08 OF THE DUBLIN CODIFIED ORDINANCES WHEREAS, the City of Dublin possesses certain vehicle and equipment assets used in the performance of its daily operations; and WHEREAS, these vehicle and equipment assets have reached the end of their useful life for City purposes; and WHEREAS, it has been determined that the City should maximize the return on investment by selling these assets; and WHEREAS, the City has chosen GovDeals as the vendor to implement an internet auction. 11 NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Dublin, State of Ohio, of the elected members concurring: Section 1. The City Manager is hereby authorized to dispose of personal property, vehicle and equipment assets that have been declared as surplus through the use of internet auction. Section 2 . This auction will be conducted using a third -party contractor, namely: GovDeals, www.GovDeals.com r-. Greg Thomas, Client Services Representative 5907 Carmichael Place Montgomery, Alabama 36117 Telephone No. (800) 613 -0156 The contract outlining the specifics of the terms and conditions under which this contractor will carry out this service to the City can be made available upon request to the Department of Finance. Section 3. The Council of the City of Dublin here by declares the property listed in the attached Exhibit as surplus and authorizes the City Manager to dispose of said property in a manner consistent with Section 37.08 of the Dublin Codified Ordinances. Section 4. This Resolution shall take effect and be in force upon passage in accordance with Section 4.04(a) of the Revised Charter. Passed this tL, day of ! ) e-c'a-h4 - r— ,, 2014. 01 ct— 4ayor - Presiding Officer ATTEST: Clerk of Council Office of the City Manager 5200 Emerald Parkway • Dublin, OH 43017 -1090 City of Dublin Phone: 614 - 410 -4400 • Fax: 614 - 410 -4490 To: Members of Dublin City Council From: Marsha I. Grigsby, City Manager Date: November 19, 2014 Initiated By: Michelle Crandall, Assistant City Manager Darryl Syler, Fleet Manager Re: Resolution 94 -14 — Disposal of City-Owned Property Summary Memo Section 37.07 of the Dublin Codified Ordinance requires City Council authorization for disposal of all motor vehicles or other property valued at $5,000 or above. As Council is aware, a replacement schedule for vehicles and equipment is identified as part of the Capital Improvements Program (CIP). Before vehicles are taken out of service, an evaluation is completed as to current condition and maintenance history. If, after the evaluation, the vehicle is determined to have had minimal maintenance costs and staff believes the vehicle provides continued value to the City, the vehicle will be maintained as part of the City's fleet and the replacement schedule will be modified. Resolution 94 -14 authorizes the City Manager to dispose of certain vehicles and equipment that are no longer in service. The motor vehicles which fleet has identified for auction are detailed in the attached Exhibit. Vehicles The following vehicles are identified for auction: #1330, #4376, #5061, #3302, #3326 Upon approval of this resolution, bidding will open as soon as practicable and will remain open the required minimum of two weeks. This information will be posted on the City of Dublin website, along with a link to take customers directly to the auction website at www.GovDeals.com Under the terms of the City's agreement with GovDeals, the City will pay a commission to GovDeals of 7.5% of sale proceeds; however, the City will incur no cost unless the items are sold. The GovDeals site is well -known among public entities and will provide a broad pool of prospective buyers for City surplus items. Recommendation Staff recommends approval of Resolution 94 -14 at the December 8, 2014 Council meeting. RECORD OF RESOLUTIONS My'.. tegtWat. h . F N0.300x5 94-14 Passed J 20 Resolution No. A RESOLUTION DECLARING CERTAIN CITY -OWNED PROPERTY AS SURPLUS AND AUTHORIZING THE CITY MANAGER TO DISPOSE OF SAID PROPERTY IN ACCORDANCE WITH SECTION 37.08 OF THE DUBLIN CODIFIED ORDINANCES WHEREAS, the City of Dublin possesses certain vehicle and equipment assets used in the performance of its daily operations; and WHEREAS, these vehicle and equipment assets have reached the end of their useful life for City purposes; and WHEREAS, it has been determined that the City should maximize the return on investment by selling these assets; and WHEREAS, the City has chosen GovDeals as the vendor to implement an intemet auction. NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Dublin, State of Ohio, of the elected members concurring: Section 1. The City Manager is hereby authorized to dispose of personal property, 9� vehicle and equipment assets that have been declared as surplus through the use of intemet auction. Section 2 . This auction will be conducted using a third -party contractor, namely: GovDeals, www.GovDeals.com Greg Thomas, Client Services Representative 5907 Carmichael Place Montgomery, Alabama 36117 Telephone No. (800) 613 -0156 The contract outlining the specifics of the terms and conditions under which this contractor will carry out this service to the City can be made available upon request to the Department of Finance. Section 3. The Council of the City of Dublin here by declares the property listed in the attached Exhibit as surplus and authorizes the City Manager to dispose of said property in a manner consistent with Section 37.08 of the Dublin Codified Ordinances. Section 4. This Resolution shall take effect and be in force upon passage in accordance with Section 4.04(a) of the Revised Charter. Passed this day of 2014. Mayor - Presiding Officer ATTEST: Clerk of Council SURPLUS VEHICLES NEEDING COUNCIL APPROVAL Year Serial Number Make & Model Asset # Dept. Mileage Reason for Selling 2003 2FAFP71W33X132134 FORD CROWN VIC 1330 POLICE 40,472 REPLACED 20031 1GTDT19XO38233476 GMC SONOMA 4376 PARKS 100,4561 REPLACED 2004 1J4GL48K74W286154 JEEP LIBERTY 5061 DCRC 81,502 REPLACED BY #41511 2003 IJ4GL48KX3W648296 JEEP LIBERTY 3302 ENG. 104,325 REPLACED BY #31539 2003 1J4GL48K13W680926 JEEP LIBERTY 3326 ENG. 77,792 REPLACED BY #31541