43-99 Ordinance RECORD OF ORDINANCES
Dayton Legal Blank Co. Form No. 30043
Ordinance No______________-----__-.__ Passed--------__- --19______--
43-99
AN ORDINANCE DECLARING THE PROCUREMENT OF MOBILE
AND PORTABLE RADIO EQUIPMENT FOR THE DIVISION OF
POLICE AS A "SINGLE SOURCE" PURCHASE, WAIVING
~ COMPETITIVE BIDDING REQUIREMENTS, AND DECLARING AN
EMERGENCY.
WHEREAS Section 8.04 c "WAIVER OF COMPETITIVE BIDDING") of the Revised
Dublin Charter authorizes Council, by a vote of no less than five (5) Members, to waive
competitive bidding requirements if it determines that an item is available and can be acquired
only from a "single source"; and
WHEREAS, Council has determined that there is a legitimate need to declare the procurement
of the above referenced radio equipment as a "single source" purchase for reason that only one
manufacturer's equipment is compatible with the City's existing equipment for "800 MHz
trunking" purposes;
NOW, T EREFORE BE IT ORDAINED by the Council of the City of Dublin, State of
Ohio, of the elected members concurring that:
Section 1. That the procurement of mobile and portable radio equipment, in the amount of
$153,980.00, for the Division of Police is hereby declared to be a "single source" procurement.
r... Section 2. That competitive bidding requirements are hereby waived for the procurement of
the above referenced equipment.
Section 3. That this Ordinance is hereby declared to be an emergency measure necessary for
the immediate preservation of the public welfare in that in order to comply with IRS
regulations relating to the issuance of debt, this expenditure must be completed by May 5,
1999. Therefore, this Ordinance shall take effect and be in force immediately upon passage.
Passed this ~ day of ~ , 1999.
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Division of Human Resources & Procurement
5200 Emerald Parkway • Dublin, Ohio 43017-1006
CITY OF DUBLIN Phone: 614-761-6500 • Fax: 614-761-2965 Memo
To: Members of Dublin City Council
From: Timothy C. Hansley, City Manager
Date: April 15, 1999
Re: "Single Source" Procurement of Mobile and Portable Radio Equipment
By: David L. Harding, Director of Human Resources/Procurement
Rob Geis, Chief of Police
Attached for your considerationplease find Ordinance No. 43-99 declaring the procurement of mobile and portable
radio equipment for the Division of Police as a "single source" purchase, thereby waiving competitive bidding
requirements. (Section 8.04(c) of the Revised Dublin Charter authorizes Council, by a vote of no less than (5)
Members, to waive competitive bidding requirements if it determines that an item is available and can be acquired
only from a "single source".
This purchase involves the acquisition of mobile (car) and portable (walkie) radios, which are part of the Division's
overall radio system capital improvementsproject. These mobile and portable radios are upgrades and are required
to make the switch to a simulcast trunked 800 MHz system.
Below is a breakdown and description of the needed equipment and associated costs:
ITEM DESCRIPTION iJNIT TOTAL
COST COST
20 -Motorola Mobile Radios Police Cruiser Main Radio $2,471.00 $49,420.00
20 -Mobile Programming and Installation into Cruisers $230.00 $4,600.00
Installation
40 -Motorola Portable Radios Walkie Radio Assigned to Officers $2,307.00 $92,280.00
40 -Accessory Items Speaker Microphone, Antenna & Cord $107.00 $4,280.00
40 -Portable Programming Programming for Each Walkie $85.00 $3,400.00
TOTAL COST $153,980.00
Expenditures for radio communications equipment in the amount of $20,000 or greater would normally require
formal competitive bidding, however, given the nature of our upgraded radio system, Staff has determined that only
one manufacturer's equipment (Motorola) is compatible with the City's existing technology and the City's need
to upgrade to an 800 MHz trunking system. This trunking technology is proprietary to the vendor (Motorola) and
portable and mobile radios from vendors other than Motorola will not be compatible with the analog trunking
technology employed in the radio system upgrade. Additionally, Motorola Corporate Sales is the sole authorized
direct seller of the needed radio equipment and has agreed to extend a purchase price equal with that of the City
of Columbus' universal term contract for this equipment.
Please note that the attached Ordinance has been drafted as emergency legislation. Given that IRS regulations
relating to the issuance of debt require the City to expend funds for this equipmentby May 5, 1999, it is critical that
Ordinance No. 43-99 be adopted as emergency legislation at the April 19, 1999 Council Meeting.