35-99 Ordinance RECORD OF ORDINANCES
Dayton Legal Blank Co. Form No. 30043
35-99 Passed .
Ordinance No
YEAR
AN ORDINANCE ACCEPTING THE LOWEST AND BEST BID
FOR A TECHNICAL PACKAGE FOR THE
DUBLIN COMMUNITY RECREATION CENTER PHASE II
WHEREAS, after conducting formal advertising and competitive bidding procedures for
the technical package; and,
WHEREAS, Council has determined the bid submitted by Live Technologies!, in the
amount of $206,782, for purchase and installation of said technical package is the lowest
and best bid; and
WHEREAS, after thorough analysis, the lowest and best bid has been determined;
NOW, THE~tEFORE, BE IT ORDAINED by the Council of the City of Dublin, State
of Ohio, of the elected members concurring that:
Section 1. The bid submitted by Live Technologies! in the amount of $206,782 for the
above mentioned technical package is hereby accepted.
Section 2. The City Manager is hereby authorized to enter into a contract with Live
Technologies! for the procurement and installation of said technical package as specified
within said bidder's bid proposal on file in the Division of Human Resources &
Procurement.
Section 3. This Ordinance shall take effect and be in force on the earliest date permitted by
law.
Passed this / ~ day of YT, 1999
Mayor -Presiding Officer
ATTEST:
Clerk of Council
1 hereby certify that copies of this Ordnance/Resolution wets posted in the
City of Dublin in accordance with Section 731.25 of the Ohio Revised Code.
~ Cterk f Council, Dublin, Ohio
Department of Service
6351 Shier-Rings Road • Dublin, Ohio 43016-1243
CITY OF DUBLIN Phone: 614-761-6570 Fax: 614-761-6512
Memo
To: All Members Dublin City Council
From: Timothy C. Hansley, City Manager ~
Initiated by: Dana L. McDaniel, Director of Service
f Date: March 24, 1999
Re: Community Recreation Center, Phase II Technical Bid Process; Ordinance 35-
99
Attached for your consideration is Ordinance 35-99 accepting the lowest and best bid for
Community Recreation Center, Phase II, technical equipment. Also attached for your review is
a copy of the bid tabulation worksheet.
This bid project involves the purchase and installation of various types of sound, light, and audio
-visual equipment for the Community Theater/Community Hall. Prior to seeking formal bids for
the project, the City's architect and theater consultant developed detailed specifications based on
functionality in connection with the operation of the theater and community hall.
The City received one bid from Live Technologies! While staff would have preferred to receive
multiple bids, we were not surprised to have only received one. The technical bid is
comprehensively designed to include sound, lighting, and audio-visual equipment. Additionally,
the installation of this equipment is equally important to the integrity of the entire package. The
bid package was advertised in the Builders Exchange and Dispatch. One bid package was sent to
another known qualified bidder who did not return a bid. Our architect and the bidder estimated
that there are fewer than 100 firms nationally who are qualified to respond to this bid. Likewise,
there are only three such firms in Ohio.
After analyzing the bid received, staff is confident that the bid is complete and the bidder qualified
to provide the products and conduct the installation. The architect's estimate for the technical
package and installation was $204,000. The submitted bid price of $206,782 is lowest and best and
is within the budget.
Please direct any questions regarding this bid or staff's recommendation to Dana McDaniel at 761-
6570.
Thank you.
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