25-99 Ordinance RECORD OF ORDINANCES
Dayton Legel Blank Co. Form No. 30043
25-99.. Passed ,
Ordinance No .
YE.~R
AN ORDINANCE ACCEPTING THE LOWEST AND BEST BID
FOR DUBLIN COMMUNITY RECREATION CENTER PHASE II
FITNESS EQUIPMENT
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WHEREAS, after conducting formal advertising and competitive bidding procedures for
fitness equipment; and,
WHEREAS, Council has determined that in the best interest of the City and in accordance
with the bid documents, it desires to make multiple awards for said equipment; and
WHEREAS, after thorough analysis, the lowest and best bid has been determined.
NOW, T EREFORE, BE IT ORDAINED by the Council of the City of Dublin, State of
Ohio, ~ of the elected members concurring that:
Section l - City Council hereby awards the following vendors the items listed at the specified
prices:
Bidder Items Awarded Bid Price
Berry's Barbell 5, 6, 8, 9, 10, 12, 13, 18, 20, 21, 22, 25, 27, 28, 29, 30, 31, 32 $29241.00
Fitness Store 23, 26, 33 $ 4380.10
Stairmaster 4 $ 7380.00
Universal 24 $ 1020.00
Exercare 11, 14, 15, 16, 17, 19 $ 9044.00
No Award 1, 2, 3, 7, 34, 35
Total not to exceed $51065.10
Section 2. The City Manager is hereby authorized to enter into agreements with those
vendors listed in Section 1, above, for the procurement of said fitness equipment as specified
within said bidders' proposal and in an amount not to exceed $51,065.10.
Section 3. This Ordinance shall take effect and be in force on the earliest date permitted by
law.
Passed this day of 1999
M r -Presiding Officer
ATTEST:
e--
Clerk of Council
I hereby certify that copies of this Ord~t~ance/Resolution were posted in th
City of Dublin in accordance with Section 131.25 of the Ohio Revised Code.
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Department of Service
6351 Shier-Rings Road • Dublin, Ohio 43016-1243
CITY OF DUBLIN Phone: 614-761-6570 Fax: 614-761-6512
Memo
To: All Members of Dublin City Council
a~ From: Timothy C. Hansley, City Manager
Initiated by: Dana L. McDaniel, Director of Service
Date: February 24, 1999
Re: Recreation Center Fitness Equipment Bid Process and Ordinance 25-99
Attached for your consideration, please find Ordinance 25-99 accepting the lowest and best bid by
item for Community Recreation Center, Phase II, fitness equipment. Also attached for your review
is a copy of the bid tabulation worksheet.
This bid project involves the purchase of various types of fitness equipment. Prior to seeking
formal bids for this project, Tracey Uhl, of the Division of Recreation Services, compared and
tested fitness equipment and developed detailed specifications based on functionality in connection
with the operation of the fitness/wellness component of the Community Recreation Center (CRC).
As a result of this research, thirty-five (35) items were identified for purchase. As reflected in the
attached bid tabulation, the City received bid proposals from the following vendors:
• Berry's Barbell
• The Fitness Store
• Universal
• Exercare
• Hammer Strength
• Stairmaster
Quinton
The Clty reserved the nght m the bid documents to make a single or multiple awards. After
analyzing the bids, Staff recommends making multiple awards, by item, to the bidder providing
the lowest and best bid per item. By making multiple awards, the City can obtain all required items
at a lower cost than by making a single award. Therefore, staff recommends that Council approve
the awards as identified on the attached bid tabulation and as summarized below:
Bidder Ttems Awarded Bid Price
Berry's Barbell 5, 6, 8, 9, 10, 12, 13, 18, 20, 21, 22, 25, 27, 28, 29, 30, 31, 32 $29241.00
Fitness Store 23, 26, 33 $ 4380.10
Stairmaster 4 $ 7380.00
Universal 24 $ 1020.00
Exercare 11, 14, 15, 16, 17, 19 $ 9044.00
No Award 1, 2, 3, 7, 34, 35
Total not to exceed $51065.10
w•~•
Memo to Dublin City Council
February 24, 1999
Page Two
Please note that Staff is not recommending the award of items 1, 2, 3, 7, 34, and 35 for the following
reasons:
Item 1 & 2 Staff does not recommend awarding these two items due to the fact
that a new line of six (6) new treadmills will be coming out in March
from this vendor and the pricing is rumored to be better on the new
line. There are also a couple of new service features that will be
coming out with the new line. If we wait and ask for another bid for
treadmills in March/April, we will still be able to obtain them in 60-
90 days.
Item 3 Staff does not recommend awarding this item because Staff is not
convinced this is the best price. The bidding vendor is the exclusive
dealer for Precor equipment in Columbus, so its price reflects the lack
of competition in the area. Staff will re-bid this piece (with the
treadmills, perhaps) along with a substitution to see if a better price
can be obtained.
Item 7 Staff does not recommend awarding this item. It was bid in addition
to item 8 in order to compare pricing. Item 8 was lower.
Items 34 & 35 There were no bids submitted for these products.
Please direct any questions regarding these bids or Staff's recommendations to Dana McDaniel at
761-6570.
Thank you.
DLM/tb
S: \DATA\COUNCIL\ORDINANC\FITMEMO.