023-99 Ordinance RECORD OF ORDINANCES
Dayton Legal Blank Co.
Form No. 30043
23-99
Ordinance No.-- Passed- - ---19--
-
AN ORDINANCE ACCEPTING THE LOWEST AND
BEST BID FOR THE PRINTING OF THE "INSIDE
DUBLIN" NEWSLETTER AND AUTHORIZING THE
CITY MANAGER TO ENTER INTO A CONTRACT FOR
SAID PRINTING SERVICES.
WHEREAS, after conducting formal advertising and competitive bidding procedures for
the printing of the "Inside Dublin" Newsletter; and
WHEREAS, Council has determined that the bid submitted by National Graphics for said
printing, based upon the per unit prices specified in the attached bid tabulation and the
bidder's proposal on file within the Division of Human Resources/1'rocurement, is the
lowest and best bid.
NOW, THEREFORE BE IT ORDAINED by the Council of the City of Dublin, State of
Ohio, ~ of the elected members concurring:
Section 1. That the bid submitted by National Graphics for the printing of the "Inside
Dublin" Newsletter, as on file with the Division of Human Resour'ces/I'rocurement, is
hereby accepted.
Section 2. That the City Manager is hereby authorized to enter into a contract with
ational Graphics for the printing of said newsletter.
Section 3. That this Ordinance shall take effect and be in force at the earliest date
ermitted by law.
aased this 1,t~ day of L/f/~,Q y~ , 1999.
i
r -Presiding Officer I hereby certify shot copies of this Ord`nonce/Resolution were posted .
City of Dublin in occordance w`t4 Section 731.15 of the
'Jhio vised
TTEST: ~S • Cler o Council, Dublin, hia
h
Jerk of Council
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Division of Human Resources /Procurement
5200 Emerald Parkway • Dublin, Ohio 43017-1006
Phone: 614-761-6500 • Fax: 614-761-2965
CITY OF DUBLIN M e m o
To: Members of Dublin City Council
From: Timothy C. Hansley, City Manager ~
Date: February 12, 1999
Re: "Inside Dublin" Newsletter Bid Process
By: David L. Harding, Director of Human Resources/Procurement
Attached for your consideration please find Ordinance No. 23-99 accepting the lowest and best bid for the
printing of the "Inside Dublin" Newsletter. Also attached for your reference is a copy of the bid tabulation.
This bid prof ect covers the printing of six (6) issues of the "Inside Dublin" Newsletter during the initial term
of the contract. Bids were solicited on a per unit basis based upon an estimated quantity for each issue as
reflected on the attached bid tabulation. The "Annual Bid Price" identified in the attached bid tabulation is
only a prof ection of anticipated expenditures for such printing services.
Six (6) vendors were invited to participate in the bid process and the City received bids from three (3)
companies. As reflected on the attached bid tabulation, the City received bids from the following companies:
• J.F. Hopkins & Associates, Inc.
• Old Trail Printing Company
• National Graphics
The bid submitted by the Old Trail Printing Company contains incomplete information. The Old Trail
Company failed to provide, as required by the bid specifications, aBid Bond, a Statement of Qualifications,
aNon-Collusion Affidavit, and a Property Tax Affidavit.
The bids submitted by J.F. Hopkins & Associates, Inc. and National Graphics comply fully with the bid
specifications. Staff expects that three (3) issues of the "Inside Dublin" Newsletterwill each have twelve (12)
pages and the other three (3) issues will each have sixteen (16) pages. The expected total number of copies
for each issue is 10,500. Based upon these expectations, the bid submitted by National Graphics is deemed
to be the lowest and best bid. Therefore, Staff hereby recommends that National Graphics' bid be accepted.
The initial term of the contract for these printing services will commence upon the execution of the contract
and will end January 31, 2000. However, the contract maybe extended, upon mutual consent of both parties,
for two additional one (1) year periods.
TCH/DLH/ksf
Attachments
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